Res No 055-24-16160RESOLUTION NO. 055-24-16160
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, RATIFYING THE PURCHASE OF USED
FURNITURE FOR THE MOBLEY BUILDING BAY 1 IN
THE AMOUNT OF $8,880 AND ACCEPTING DONATED
FURNITURE AND IN-KIND SERVICES FROM BUILDING
OPCO, LLC; PROVIDING FOR AUTHORIZATION TO
EXPEND FUNDS; PROVIDING FOR IMPLEMENTATION;
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City") is making certain improvements to the
Mobley Building Bay 1 located at 5825 SW 68th Street, South Miami, FL 33143 (the "Building"),
. including the renovation and repurposing as a classroom ancVor multipurpose workspace (the
"Improvements,,); and
WHEREAS, as pa11 of the Improvements, the City budgeted funds for the purchase of
furniture in the FY 2023-2024 Budget; and
WHEREAS, the City was made aware of used fumiture in good condition (the
"Furniture'') that could be obtained at a significant discount from Building OPCO, LLC (the
"Seller"); and
WHEREAS, the Seller provided the City with a quote for the Furniture in the amount of
$8,880, including a discount for donated fumiture and in-kind delivery and installation services in
the amount of $14,770 (the "Donation,,), attached hereto as Exhibit "A" (the "Quote"); and
WHEREAS, the Furniture has been delivered, assembled, and installed by the Seller at no
charge; and
WHEREAS, consistent with Article III, Section 5.H. of the City Charter, the City has
adopted a purchasing policy set forth in the FY 2023-2023 Budget (the "Purchasing Policy") which
requires a minimum of three quotes for purchases greater than $5,000 but less than $25,000; and
WHEREAS, subsection (E) of the Purchasing Policy provides that the City Manager has
the authority to waive or deviate from the Purchasing Policy when it is detennined to be in the best
interest, or to obtain goods and/or services which cannot be acquired through the normal
purchasing process due to insutlicient time, the nature of the goods or services, or other factors.
and as long as the City Manager remains in accordance with the applicable provisions of the
Charter, City Code, and Florida Statutes; and
WHEREAS, the City Charter states that competitive bids shall be sought from at least
three sources of supply. if available; and
WHEREAS, due to the nature of the goods and services which include the Donation, and
the ability to obtain them at a substantially discounted price, the City Manager detennined that
Res. No. 055 .. 24 .. ] 6 l 60
three comparable sources of supply were not available and that the purchase of the Furniture is in
the best interest of the City; and
WHEREAS, the City Commission desires to ratify the purchase of the Furniture from the
Seller in the amount of $8,880 and accept the Donation, consistent with the Quote attached hereto
as Exhibit "A''; and
WHEREAS, the total expenditure for the purchase will be charged to Capital hnprovement
Fund, account number 301-2020-572-6450, or such other funding source(s) as determined by the
City Manager to be in the best interest of the City; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Ratifying Purchase of Furniture and Acceptance of Donated and In-
Kind Senrices. The City Commission hereby ratifies the purchase of the Furniture from the Seller
in the amount of $8,880 and accepts the Donation, consistent with the Quote attached hereto as
Exhibit "A".
Section 3. Authorization. The City Manager is authorized to expend funds to
complete the purchase. The total expenditure for the purchase will be charged to Capital
Improvement Fund, account number 301-2020-572-6450, which has a balance of $93,020 at the
time of this request, or such other funding source(s) as determined by the City Manager to be in
the best interest of the City.
Section 4. Implementation. That the City Manager is authorized to take any and all
actions necessacy to implement the purposes of this Resolution.
Section 5. Co1·1·ections. Confonning language or technical sc1ivener-type corrections
may be made by the City Attorney for any confom1ing amendments to be incorporated into the
f mal resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 7•h day of May. 2024.
Pagel of3
Res. No. 055-24-16160
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
<L
W SS SEROTA 1 '..JELFMAN COLE
& BIERMAN, P.L.
CITY ATTORNEY
Page3 of3
APPROVED:
COMMISSION VOTE:
Mayor Fern{mdez:
Vice Mayor Bonich:
Commissioner Calle:
Commissioner Liebman:
Commissioner Corey:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:7.
City Commission Agenda Item Report
Meeting Date: May 7, 2024
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
RATIFYING THE PURCHASE OF USED FURNITURE FOR THE MOBLEY BUILDING BAY 1 IN THE AMOUNT
OF $8,880 AND ACCEPTING DONATED FURNITURE AND IN-KIND SERVICES FROM BUILDING OPCO,
LLC; PROVIDING FOR AUTHORIZATION TO EXPEND FUNDS; PROVIDING FOR IMPLEMENTATION;
CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS, RECREATION & CULTURAL
DEPT.)
Suggested Action:
Attachments:
Memo-Mobley_Building_Furniture.docx
48P7743-Resolution_Approving_Used_Furniture_Purchase_for_Mobley_Building-In-Kind-Discounted_CAv3.docx
Exhibit A-Donated Furniture Invoice.pdf
SunBiz-Building OPCO, LLC.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, May 7th, 2024
SUBJECT:Purchase of used furniture in the amount of $8,880 for the Mobley Building Bay
1.
RECOMMENDATION:Ratify the purchase of custom furniture from Building OPCO, LLC in the
amount of $8,880 for Bay 1 in the Mobley Building.
BACKGROUND:In alignment with Commissioner Calle’s vision for providing an optimal
learning space for youth and the community, staff has renovated and
repurposed the Mobley Building Bay 1 into a multipurpose workspace.This
initiative is outlined in the adopted capital budget in the amount of $40,000
for fiscal year 2023-2024.
The City collaborated with Building OPCO, LLC (the “Seller”)to acquire
used furniture in good condition, some of which was donated at 100%.Staff
selected from a range of furniture options to outfit Bay 1, such as 4-person
custom workstations with dividers,individual custom desks, multiple
workstation chairs, and indoor trash bins.All furniture was delivered,
assembled, and installed at no charge.
The Seller provided the City with a quote for the furniture in the amount of
$8,880, including a discount for donated furniture and in-kind delivery and
installation services in the amount of $14,770.
Subsection (E) of the Purchasing Policy provides that the City Manager has
the authority to waive or deviate from the Purchasing Policy when it is
determined to be in the best interest, or to obtain goods and/or services
which cannot be acquired through the normal purchasing process due to
insufficient time, the nature of the goods or services, or other factors, and
as long as the City Manager remains in accordance with the applicable
provisions of the Charter, City Code, and Florida Statutes.
VENDOR:Building OPCO, LLC
EXPENSE:$8,880
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
ACCOUNT:Capital Improvement Fund, account number 301-2020-572-6450, which
has a balance of $93,020 before this request was made.
ATTACHMENTS:Resolution
Exhibit A – Building OPCO, LLC.
Sunbiz
3
Exhibit A
Invoice for Donated Furniture
Building OPCO, LLC
7
INVOICE
4/23/2024
1186
6897 NE 4th Ave
Miami, FL 33138
P.O. No.
Due:4/23/2024
Project
Total
Balance Due
Payments/Credits
Building.co
Management
Description Unit Price SubTotalQuantity
Please make your check payable to BUILDING OPCO, LLC. We also accept cash, money
orders, or credit card.
$0.00
$0.00
$0.00
16
4
3
Herman Miller Sayl Chairs - Blue (used)
18
4
Large indoor trash bins
Delivery and installation
4 Person Custom Workstations w/ Dividers
Individual Custom Desks - White
$400 x 100% donation
$ 50 x 100% donation
$350 x 100% donation
$0
$0
$0
$2,200 x 40% donation $5,280
$3,600$400 x 50% donation
SUM TOTAL OF ALL DONATED VALUES $7,650
DONATION ($7,650)
$8,880
$0.00
$8,880
8
9
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Fifing Information
Document Number
FE l/1:.IN Number
Da te Fil ed
State
Status
PrinciP-al Address
6897 NE 4th Ave
Miami, FL 33138
Changed: 04/25/2023
Mailing Address
6897 NE 4 th Ave
Miami, FL 33138
Changed: 04/25 /2023
l 15000058243
47-3837524
04/02/20 15
FL
ACTIVE
Registered Agent Narne & Address
RASCO , JOSE I, ll il
6897 NE 4 th Ave
Miami, FL 33138
Address Changed: 04 /25 /2023
Authorized Person(§) Detai l
Name & Addr ess
liitle MGR
RASCO , JOSE I, ll !I
6897 NE 4 th Ave
Miami, FL 33138
!Bu ildin g OPCO , LLC
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