Res No 062-25-16354RESOLUTION NO.062-25-16354
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,APPROVING AND AUTHORIZING THE
WAIVER OF CERTAIN EVENT-RELATED FEES AND
COSTS IN AN AMOUNT NOT TO EXCEED $9,460
PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR
A SPECIAL EVENT KNOWN AS THE “CARING FOR
MIAMI MOBILE FOOD MARKET”PRESENTED BY
CARING FOR MIAMI,INC.TO BE HELD THE FOURTH
THURSDAY OF EACH MONTH BEGINNING AUGUST 2025
AND CONTINUING THROUGH JULY 2026,IN FRONT OF
SOUTH MIAMI CHILDREN’S CLINIC;PROVIDING FOR
APPLICABILITY OF OTHER CODE REQUIREMENTS;
PROVIDING FOR IMPLEMENTATION,CORRECTIONS,
AND AN EFFECTIVE DATE.
WHEREAS,Caring For Miami,Inc.(the “Applicant’),a Florida not for profit corporation,
has submitted an application to host a free,recurring mobile food market on the fourth Thursday
of each month,beginning August 28,2025 and continuing through July 23,2026 (the “Event”);
and
WHEREAS,the Event application is incomplete and pending review and approval by the
City Manager pursuant to Section 15B-6 of the City Code;and
WHEREAS,the Applicant is requesting a waiver of event-related fees and costs in the
amount of $9,460
City Service Description fee Applicant Pays
Special Event Application &Admin.$160 $0
Parking Fee ($775 x 12 months)$9,300 $0
Total $9,460 So
;and
WHEREAS,pursuant to Section 1 5B-6(1 1)of the City Code,the City Commission may
waive event-related fees and costs imposed pursuant to Section 1 5B-6;and
WHEREAS,pursuant to Resolution 002-25-16294,the City Commission has adopted a
Special Events Fee Waiver Policy which establishes guidelines for evaluating requests for fee
waivers;and
WHEREAS,the City Commission desires to approve the waiver of event-related fees and
costs for the Event as set forth herein;and
Res.No.062-25-16354
WHEREAS,the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AS FOLLOWS:
Section 1.Recitals.The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2.Waiver of Fee.Pursuant to Section 1 5B-6(1 1)of the City Code,the City
Commission hereby waives event-related fees and costs for the Event in an amount not to exceed
$9,460,provided and conditioned upon the City Manager approving the application for the Event
and the Applicant’s compliance with all requirements under Section 15B of the City Code.
Section 3.Applicability of All Other Requirements.Except as waived and provided
for herein,all other requirements of the Code remain applicable to the Event,and the City Manager
shall ensure compliance with all Code requirements.
Section 4.Implementation.The City Manager is authorized to take any and all
actions necessary to implement the purposes of this Resolution.
Section 5.Corrections.Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.Effective Date.This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 5th day of August,2025.
ATTEST:cityI^rk^
READ AND APPROVED AS TO FORM,
LANGUAGE,LEGALITY AND
EXECUTION THEREOF
WEISS SEROTA HELFMAN COLE
&BIERMAN,P.L.
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:4-0
Mayor Javier Fernandez:Yea
Vice Mayor Brian Corey:Yea
Commissioner Lisa Bonich:Absent
Commissioner Steve Calle:Yea
Commissioner Danny Rodriguez:Yea
Page 2 of 2
Subject:
Suggested Action:
Meeting Date:August 5, 2025
Submitted By:Nkenga Payne
Submitted Department:Parks & Recreation
Item Type:Resolution
Agenda Section:RESOLUTION(S)
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING
AND AUTHORIZING THE WAIVER OF CERTAIN EVENT-
RELATED FEES AND COSTS IN AN AMOUNT NOT TO
EXCEED $9,460 PURSUANT TO SECTION 15B-6 OF THE
CITY CODE FOR A SPECIAL EVENT KNOWN AS THE
"CARING FOR MIAMI MOBILE FOOD MARKET"
PRESENTED BY CARING FOR MIAMI, INC. TO BE HELD
THE FOURTH THURSDAY OF EACH MONTH BEGINNING
AUGUST 2025 AND CONTINUING THROUGH JULY 2026, IN
FRONT OF SOUTH MIAMI CHILDREN'S CLINIC;
PROVIDING FOR APPLICABILITY OF OTHER CODE
REQUIREMENTS; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY
MANAGER - PARKS & RECREATION DEPT.)
Agenda Item No. 2.
CITY COMMISSION Agenda Item Report
Attachments:
Memo-Caring For Miami.docx
4BM1711-Resolution Approving Special Event Fee Waiver-Caring for Miami.DOCX
Application - 2025 Caring For Miami Mobile Truck.pdf
Resolution #002-25-16294 - Special Event Fee Waiver Policy.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM: Genaro “Chip” Iglesias, City Manager
DATE: August 5, 2025
SUBJECT: Fee waiver request for Caring For Miami Mobile Food Market ($9,460)
RECOMMENDATION: Authorize a $9,460 fee waiver for parking space rental, application, and
administrative fees on behalf of Caring For Miami, Inc., to support a
recurring monthly mobile food market at the South Miami Children’s Clinic
from August 2025 through July 2026.
BACKGROUND: Caring For Miami, Inc., a Florida not-for-profit organization, has submitted
a Special Event Application to host a free, recurring mobile food market on
the fourth Thursday of each month, beginning August 28, 2025, and
continuing through July 23, 2026. The event will take place from 5:00 PM
to 7:00 PM in front of the South Miami Children’s Clinic on SW 58 th Place,
between SW 68th Street and SW 66th Street. Setup will begin at 4:00 PM,
with breakdown completed by 8:00 PM.
Each month, the event serves approximately 50 to 75 attendees, with
support from staff and volunteers who operate the mobile grocery. The
mobile food market occupies 5 of the 31 on -street parking spaces, while
the remaining spaces are used for parking by staff, volunteers, and patrons
accessing the market from the public sidewalk. No closure is required as
the street remains open to regular vehicular traffic.
This initiative plays a vital role in addressing food insecurity by providing
individuals and families with free access to groceries through a mobile
marketplace.
The application is under review and pending approval by the City Manager
per Section 15B-6 of the City Code. Before a permit is issued, the applicant
must submit a Certificate of Liability Insurance naming the City of South
Miami as an additional insured.
2
$South ’Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
APPLICANT’S
REQUEST: The applicant is requesting a full waiver of $9,460 in fees as shown in the
table below.
Staff supports the fee waiver request. The recurring mobile food market
offers a valuable public service by addressing food insecurity through free
grocery distribution. The event has been well-managed, requires no street
closures or police services, and aligns with the City’s commitment to public
health.
REFUNDABLE
SECURITY DEPOSIT*: A $500 refundable security deposit is required for Florida not -for-
profit entities. To qualify for an exemption, the applicant must
provide proof of 501(c)(3) status, such as an IRS determination
letter.
APPROVED FEE WAIVER
BALANCE REPORT:
ATTACHMENTS: Special Events Application
Resolution #002-25-16294 - Special Event Fee Waiver Policy
CITY SERVICE DESCRIPTION FEE APPLICANT PAYS
SPECIAL EVENT APPLICATION & ADMIN. $160 $0
PARKING FEE ($775 X 12 MONTHS) $9,300 $0
TOTAL $9,460 $0
REFUNDABLE SECURITY DEPOSIT* $500 $500
3
South ’Miami
THE CITY OF PLEASANT LIVING
FY-25 Approved Fee Waiver Report
Event Waived Fees
Somi Kids Marketplace (10/24)S2.472.75
DRT Porsche Car Show (01/25)SI 0.921.00
South Miami Middle School Basketball &Flag Football (Feb-Apr.'25)SI.190.00
SMBCA Unity Festival (02/25)S9.457.83
SoMi Arts Festival (02/25)SI 9.450.00
Complex Rooftop Yoga (Apr-Sep.'25)S4.670.00
Twilight 5K (06/25)53,066.84
Juneteenth (06/25)$3,935.60
Sunday Motorcycle Show (8/10/25 -9/28/25)S5,965.52
S61.129.54
6
f iSouth^Miami
SPECIAL EVENT APPLICATION
Permit #:
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60)days prior to the date of the event.Application submitted less than thirty (30)days prior to an
event will NOT be accepted.Please refer to the Special Events Handbook for more information about applying for
a special event in the City of South Miami.
APPLICANT INFORMATION
DAYTIME PHONE:
(gr.EMAIL:
2nd CONTACT NAMEa TITLE:
DAYTIME PHONE:MOBILE:
EMAIL
APPLICANT NAME:
ORGANIZATION INFORMATION
If YES,please provide a copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT:
FILM/PHOTO PERMIT
dTHARITY OTHER:
NAME OF EVENT:
LOCATION OF EVENT:
ANTICIPATED ATTENDANC ACTUAL EVENT TIME
’SETUPTIMES:
BREAKDOWN DATE(S):
1
EVENTDATEfS):^^
WILL THIS BE AN ANNUAH
FESJIVAL/CELEBRATION RUN/WALK
BREAKDOWN TIMES:
1 1
7
I
EVENT NARRATIVE
A detailed written description/summary of your event is required.Please describe all activities,schedule
of activities,inventory of any sold items,giveaway items,list of vendors and any other important
information.If additional space is needed please use a blank sheet of paper and attach to theapplication.
LOCATION APPROVAL
If the organization is a tenant and/or redter of the event location,ple^e^t^tjle propertyowFier
complete the following.4 /'Z]
Mark all that apply:
Location is City of South Miami property (street,sidewalk,right-of-way,park,etc.)
Applicant/Organization owns the requested event location
Applicant/Organization will be using private property
Comments/Restrictions:
Property Owners Name:Phone:
Property Address:
I am [Print name of Property Owner]
Under penalties of perjury,J declare that 1 have read the foregoing application,including the information that
has been inserted into this form,and the facts stated in this document are true.
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me,this
Day of ,a
Notary Public in and for
County,State of
Signature (NOTARY PUBLIC)
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POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department.You
will be required to hire off-duty police officers if your event includes street closures,alcohol sales or
large crowds over 50 people.Applicants will be responsible to pay for off-duty officers prior to the event
date.
No
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at any one given time?
you be requesting the use of off-duty police officers?
If YES,how many Please note:if you answered NO,to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary.
If NO,please describe why you feel the event will not require off-duty officers.
list detailed closures you are requesting for your event including street,sidewalks and right-of-ways.
Please note:All closures require City Commission approval by resolution and may take up to two (2)
months to be approved.All street,sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
|£r Will you be hanging any banners over public streets or pole banners?If
YES,a separate Banner Application with the City of South Miami
Planning &Zoning Department will be required.
Please note:Only 501(c)(3)organizations may apply for a banner application.
All requests for banners over public streets must be reviewed and pre¬
approved.A 501(c)(3)certificate,insurance and photos of the banner must be
included with the application to the Planning &Zoning Department.
Have you notified the event location neighbors or businesses about
your event?
3
9
I
CODE ENFORCEMENT
Yes
PARKS AND RECREATION
PARKING DIVISION
Yes
PUBLIC WORKS
Will you be renting any City parking meters?If YES,how many
Please note:All closures or interference on right-of-ways that includes parking
meters will be required to pay the daily meter fee.
Yes No /
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
ase note:A rental fee will be applicable if a city park is being used.
Will this event require the use of any Department equipment (stage)?
S,please specify size of the stage requesting:
Will this event require the use of any Department staff?
No
Will you be having any music and/or amplified sounds during your
event?
Will your event be starting before 8:00 AM?
Will any music and/or amplified sounds play past 9:30 PM?
have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
D
Yes No
Will your event interfere with any public right-of-ways,such as roads,
sidewalks,alleys,etc.?
Will your event require any full and/or partial right-of-way closures?
Please note:Any right-of-way closures will require at least one off-duty officer
pgr-Corner and the rental of barricades.
[J ra^Would you like the City to provide you with any additional barricades
foryour event?If YES,how many
U Will your event require City Staff to remove recyclable goods,waste and
garbage during and after the event?
If NO,please describe your plans for the cleanup and removal of recyclable goods,waste and
garbag^uyng-an^ftgr your event.
4
10
1
ADDITONAL EVENT FEATURES a/zA-
Temporary Fencing Inflatables/Rides Live Music
Signs/Banners Additional Barricades Open Flames
Tents or Canopies Electrical Services/Generators Q Port-A-Johns
Q Other:
Please note:If any of the following apply,a separate narrative description of each additional feature may be
required by the City with this application.Additionally,tents,open flames and signs/banners may require an
additional Permit at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or organization along with the completed Special Events Application.It is at the discretion of
the City Commission,to approve or disapprove all fee waiver requests and may take up to two (2)
months.
Yes No
Er Will you be submitting a letter for the waiver of fees?
If YES,please list all fees that will be requested to be waived:
FILM/ST1LL PHOTOGRAPHY
Type of Production:
Special Effects or Weapons:
Base Camp Location:
Number of Cast:Crew:Extras:
Type of Vehicle:Total'Vehicles:
Parking Location:
DEPARTMENT DIRECTORY
5
Special Events Division (305)668-3873 South Miami Police (305)663-6301
Public Works &Engineering (305)403-2063 Parks and Recreation (305)668-3876
Code Enforcement (305)668-7335 Planning and Zoning (305)663-6326
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INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement")is entered into by and between^^jJZL^Ur M ‘igym
("Applicant"),and the Qty of South Miami ("City")on the date on which the^iast of the Parties executes this
Agreement.
RECITALS
WHEREAS,the Applicant has submitted a Special Event Permit Application to the City for (event title)
,at i dun,?CK 1 1 X/kU C I !ni'^ocation)
(date(s)).("Special Event");and WHERAS,pursuant to of the City's CodeandtheCity's Special Event Regulations,the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event-
Now,THEREFORE,in consideration of the matters recited above,the mutual covenants set forth herein,and other
good consideration the receipt and sufficiency of which is hereby acknowledged,the Parties hereby agree as
follows:
1.The above recitals are true and correct
2.Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and
assigns (collectively "Indemnitees")harmless from and against any and all such claims,suits,actions,
damages,or causes of action arising as result of the Special Event,or of the condition of the site on which
the Special Event is held including any personal injury or loss of life,or damage to or loss of property,and
from and against any costs,attorney's fees,expenses or liabilities included in and about the defense or
settlement of any dams,and the investigation thereof,except to the extent caused by indemnitees
negligence of willful misconduct.
3.No Street shall be closed without approval from the City Commission.
4.Traffic shall be maintained in accordance with Florida Department of Transportation (FOOT),Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5.Event areas shall be restored to equal or better condition than they were before the event started.
6.Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents,servants or employees,invitees and onlookers.
7.If all restoration work is not performed within 30 days of work completion,the City of South Miami Public
Works Department may restore the event area and charge the applicantforthe cost of restoration and
additional incidental fees.
8.Applicant must pay all fees prior to the date of their event(s).
IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies)on the date set forth below and notarized.
I am [Print name of Applicant]
Under penalties of perjury,I declare that I have read the foregoing application,including the information that has
been inserted into this form,and the facts stated in this document are true.
Subscribed and sworn before me,thi^.2^day of Wq M
.County,Stat^of FL
Signature (NOTARW^UCj
6
•Daphne m santamahia .•'50$^“^Public -State of Fionas ,Commission PHH 238527**y Comm.Expires Jul 2.2026 1
Bonded through National Notary Assn,i
12
I I
ROUTE/MAP
k map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures,parade or run/walk routes,etc.Please draw your map on the space
provided below,or attach a map to the application upon submittal.The following must be identified and
labeled
1.Event site (streets,bldg.,etc.)3.Canopies,tents,stages S.Fencing/Barricades 7.First aid facilities
2.Routes (races,parades,etc.)4.Restroom facilities 6.Off duty police officers 8.Parking Area
13
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NOTIFICATiON/PETmON
We,the undersigned business and/or residents,have been notified of street closures associated
with the event noted about on said date,and hereby agree or disagree to the closure(s).We are
also aware that this response may not effect this application being disapproved.
1 Resident/Business Name Contact Name/Titie Phone No.Signature Check one
Agree Disagree
Agree D Disagree
Agree O Disagree
Agree O Disagree
Agree O Disagree
Agree D Disagree
Agree D Disagree
O Agree O Disagree
D Agree O Disagree
Agree Disagree
Agree D Disagree
D Agree Disagree
Agree Disagree
Q Agree D Disagree
Agree O Disagree
Agree Disagree
Agree Disagree
Agree O Disagree
8
14
RNAL CHECK LIST
This list is to ensure that all necessary documentation is included and that all required procedures are followed.
The Special Event Coordinator will check the application against this checklist to ensure all information was
submitted correctly.
HANDBOOK:Received and reviewed the Special Events Handbook.
[J APPLICATION:All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
APPLICATION FEE:A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
SIGNATURES:Application must be signed and notarized.
Q EVENT NARATIVE:Briefly discuss your Organization/Business,the purpose of your
event,the benefits,etc.
NOTIFICATION FORM:The name,signature,address and phone number of each person
who is either a property owner or lessee within the
requested event area must appear on the sheet.
SITE PLAN:A site plan must be submitted with the application that mustshowintersectingstreets,parking areas,tents,stages,routes,
barricades,etc.
COPY:It is strongly recommended that you make a copy of your
application for your own records
SUBMIT APPLICATION TO:Nicole Bostick,Events &Active Adults Manager
Gibson-Bethel Community Center
5800 SW 66th Street South Miami,FL 33143
Office:305-668-3873 Email:nbostick@southmiamifl.gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
I |INSURANCE:The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami,FL 33143)as an additional insured,in the
amount of $1,000,000.
EVENT FEES:All other City service fees including but not limited to,Off-Duty
Police,Public Works,Parking Meters,etc.will be due ten (10)
days prior to the event date.
1 I
15
WARING FOR MIAMI
Joseph Rodriguez
Director of Food Access Programs
Caring for Miami
8900 sw 168th street
Miami,FL,33157
Joseph@caringformiami.org
(786)430-1051 EXT 6009
05/21/2025
Mr.Genaro “Chip”Iglesias
City Manager
City of South Miami
6130 Sunset Drive
South Miami,FL,33143
Dear Genaro Iglesias,
I hope this message finds you well.
Please accept this letter as a formal request to waive all fees associated with hosting the Caring
For Miami Monthly Food Market,which takes place on the fourth Thursday of every month from
5:00 p.m.to 7:00 p.m.
This initiative plays a vital role in addressing food insecurity in our community,and your support
in waiving these fees would greatly assist in our efforts to continue providing much-needed
resources to those in need.
Thank you for your time and consideration.Please feel free to contact me if you need any
additional information or documentation regarding this request.
Sincerely,
Joseph Rodriguez
Director of Food Access Programs
Caring for Miami
16
RESOLUTION NO.002-25-16294
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,APPROVING AND ADOPTING A SPECIAL EVENTS
FEE WAIVER POLICY TO ADDRESS REQUESTS TO WAIVE SPECIAL
EVENT FEES PURSUANT TO SECTION 15B-6(11)OF THE CITY CODE
OF ORDINANCES;PROVIDING FOR IMPLEMENTATION;
CORRECTIONS;SEVERABILITY;AND AN EFFECTIVE DATE.
WHEREAS,Section 15B-6 of the City of South Miami (the “City”)Code of Ordinances
(the “Code”)provides a procedure for authorization of a special event which includes the
requirement that a person presenting the special event (the “Event-holder”)reimburse the City for
all of the City’s revenue losses and expenditures incurred by the City in the provision of City
services and resources to a special event (the “Special Event Fees”);and
WHEREAS,upon the request of an Event-holder,the City Commission may consider
waiving all or a portion of the Special Event Fees pursuant to Section 15B-6(11)of the Code;and
WHEREAS,a waiver of Special Event Fees does not eliminate the costs of providing
services and resources to the City,rather it shifts the burden of those costs from the Event-holder
to the City’s general fund;and
WHEREAS,the City Commission does not currently rely on a formal policy to govern
consideration of such requests;and
WHEREAS,the City Commission desires to consider and adopt a policy to govern future
requests seeking waiver of all or a portion of Special Event Fees in order to standardize its
evaluation of such requests;and
WHEREAS,a Special Events Fee Waiver Policy,attached hereto as Exhibit “A,”has been
created to establish guidelines to be used to evaluate requests for fee waivers;and
WHEREAS,among other things,the policy provides that the City Commission as a wholecanwaiveupto$25,000 per fiscal year towards Special Event Fees for one or more special events
through sponsoring a resolution pursuant to Section 15B-6(11)of the Code,together with
suggested guidelines for considering fee waiver requests;and
WHEREAS,the proposed Special Events Fee Waiver Policy was presented to the TownCenterAdvisoryBoardanddiscussedonAugust14,2023,and September 6,2023,resulting in noproposedrevisionstothepolicy;and
WHEREAS,the proposed Special Events Fee Waiver Policy was presented and discussedbymembersoftheCityCommissiononSeptember19,2023,resulting in revisions to the policyasdetailedinExhibitA-Special Events Fee Waiver Policy;and
WHEREAS,the City Commission finds that this Resolution is in the best interest andwelfareoftheCity.
Page 1 of 2
Document ID:m70de032JS»f7OT017ed3e2ceCT71W78a»dl5»ete033K313etW1Ma1«Iii
17
Res.No.002-25-16294
NOW THEREFORE,BE IT RESOLVED BY HIE CH Y COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA:
Section 1.Recitals Adopted.The above-stated recitals arc true and correct and are
incorporated herein by this reference.
Section 2.Approval and /Vdoption of Special Events Fee Waiver Policy.The City
Commission hereby approves and adopts the Special Events Fee Waiver Policy set forth in Exhibit
“A”attached hereto.
Section 3.Implementation.The City Manager is hereby authorized to take any and
all action necessary to implement the Special Events Fee Waiver Policy and the purposes of this
Resolution.
Section 4.Corrections.Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature,or to the Special Events Fee Waiver Policy.
Section 5.Severability.If any section,clause,sentence,or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction,the holding
shall not affect the validity of the remaining portions of this Resolution.
Section 6.Effective Date.This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 71 day of January.2025.
ATTEST:APPROVED:
0^n^^ZYBLOn
READ AND APPROVED AS TO FORM.
LANGUAGE.LEGALITY AND
EXECUTION THEREOF:
11 ELFMAN COLE
&BIERMAN.P.L.
CITY ATTORNEY
COMMISSION VOTE:4-0
Mayor Javier Fernandez:Yea
Vice Mayor Brian Corey:Absent
Commissioner Steve Calle:Yea
Commissioner Lisa Bonich:Yea
Commissioner Danny Rodriguez:Yea
Page 2 of 2
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South'Miami
THE CITY Ol PLEASAN I LIVING SPECIAL EVENTS FEE WAIVER POLICY
EXHIBIT A
I.PURPOSE
The purpose of this policy is to establish guidelines to be used to evaluate requests for fee waivers
and to implement a structure and process through which consistent information for fee waiver
requestswill be collected and evaluated.
Eligibility for fee waivers or reductions largely depends on the event sponsor and the nature of
the event.Events that provide public benefits (i.e.,increased business activity,recreation,
community activity,or destination point improvement)to the entire city are best suited for a fee
waiver.Furthermore,the number of special events that are eligible for fee waivers or reductions
will depend on budget and operating impacts and will vary annually.
II.BACKGROUND
Fee waivers are an expense to the City's General Fund.Fees are established to pay for the cost
of a service provided by the City.When a fee waiver is granted,the city bears the cost out of the
general fund.Only the City Commission may grant a fee waiver request.
III.POLICY
The City Commission,may,at its sole discretion,approve or disapprove fee waiver requests per
Sec.15B-6 (11)of the City Code.Per this policy,the City Commission as a whole can waive up to
$25,000 each member of the City Commission is allocated $5,000 per fiscal year t-hat he/she can
apply towards special event fees of one or more special events.The A Commissioner may will
sponsor a Resolution for fee waiver subject to Commission approval.
Fees associated with street closure(s)and maintenance of traffic may be waived,or alternatively,
an Ordinance may be adopted noting that said fees no longer apply to Special Events (they will
apply to construction and right-of-way work related service only).
The City Commission,in its sole discretion,may decide to increase or reduce the annual amount
the City Commission can waive.The City's Parks and Recreation Department will maintain records
and provide fee waiver data to the City Commission as needed.Staff reserves the right to present
an unsponsored fee waiver request to the City Commission.
Fee waivers do not relieve the applicant from payments and obligation for
insurance/indemnification requirements,security deposits (501(c)(3)non-profit organizations
are exempt),other financial obligations associated with events,activity,or other conditions of
approval that may be required.
The following general guidelines will be used to assist in the determination of whether a
requested fee waiver is eligible or ineligible.
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South ’Miami
THE CITY Oh PLEASANT LIVING SPECIAL EVENTS FEE WAIVER POLICY
CITV OF SOUTH MIAMISoMiParks
PARKS AND RECREATION DEPARTMENT
EXHIBIT A
IV.FEES THAT CAN BE ELIGIBLE FOR WAIVER CONSIDERATION
•Parking meter rentals
o 50%reduced rate $25.00 per rental space for non-profit organizations.No
reduction for other organization types.
•Application,administrative services,and security deposit for 501(c)(3)non-profit
organizations
•Public spaces
•Street and pole banners
•Stage
•Barricades
•Any other City fee or cost deemed appropriate by the City Commission
V.FEES THAT SHOULD NOT BE ELIGILBLE FOR WAIVER CONSIDERATION
•Application and administrative services
•Expedited fee (within 30 days of event)
•Security deposit
•Direct costs including but not limited to city vehicles,staff time,and/or actual
costs incurred by the City to provide services to support the event.
VI.ELIGIBLE ACTIVITIES THAT SHOULD BE CONSIDERED
•Event,program,or activity for which a community/public good can be
demonstrated that is free of charge and open to the public.
•Event,program,or activity that create revenue generating opportunities for local
businesses.
•Event,program,activity,or improvement is of public benefit to the City of South
Miami and/or surrounding community,or a significant portion of its residents.
•Fundraising activities/events only when a portion of the funds raised will be
directed back to the City or service in an amount equivalent to the waiver.
•Intergovernmental cooperation,where there is a public benefit to a significant
portion of the residents of the City of South Miami and/or the event or temporary
use does not have a significant impact on city services,operations,or activities.
•City sponsored or co-sponsored events,programs,or activities.
•Event,program,or activity held and organized by non-profit organizations,as
defined by the Internal Revenue Service (IRS),having IRS approved tax exempt
status,formed for civic or educational purposes.
VII.INELIGIBLEACTIVITIES THAT ARE STRONGLY DISCOURAGED FOR CONSIDERATION
SHOULD NOT BE CONSIDERED
•Event,program,or activity that requires an admission fee.
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Oir*RTHENT,4.SPECIAL EVENTS FEE WAIVERSouth’Miami exhibit a
THt CITY OF PLEASANT USING•Event,program,or activity where alcohol is involved.
•A special event held for any for profit individual,group,or organization.
•Private event,program,or activity.
I.FEE WAIVER APPLICATION PROCEDURE
•Applicant must review the Special Events Handbook,Fee Waiver Policy,and
submit a completed Special Events Application,including payment of the
application,administrative fee,and a fee waiver letter from the business or
organization.
•The application process can begin twelve (12)months in advance and a minimum
of sixty (60)days prior to the event date.Please note that all applications
submitted with less than thirty (30)days prior to a requested event date may not
receive the necessary approvals from the required City Departments and/or City
Commission and may be rejected.
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