Res No 184-24-16289RESOLUTION NO.184-24-16289
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,APPROVING AND AUTHORIZING THE
LEASE OF MOBILE DATA TERMINAL
EQUIPMENT WITH DOCKING STATIONS FROM
PCN STRATEGIES INC.,FOR THE POLICE
DEPARTMENT PURSUANT TO OMNIA PARTNERS
CONTRACT R200803,IN THE AMOUNT OF
$142,684.29 FOR 36 MONTHS WITH ANNUAL
PAYMENTS OF $47,561.43;PROVIDING FOR
IMPLEMENTATION,CORRECTIONS,AND AN
EFFECTIVE DATE.
WHEREAS,the City of South Miami (the “City”)Police Department (the “Department”)
seeks to lease forty-six (46)Getac VI 10 Gen 7 mobile data terminal equipment with eight (8)
Getac docking stations (the “Equipment”);and
WHEREAS,Article III,Section 5.H of the City Charter provides that the City may make
purchases or leases through other governmental agencies that have followed similar bidding
procedures;and
WHEREAS,the Equipment needed by the Department has been competitively bid through
the National Cooperative Purchase Alliance (“NCPA”),an Omnia Partners Company,pursuant to
Request for Proposals No.07-23,which resulted in an agreement (the “NCPA Contract”)with
PCN Strategies,Inc.(the “Vendor”),as an approved associate reseller of TD Synnex Corporation,
based on competitive bidding procedures similar to the City’s adopted procedures;and
WHEREAS,the Vendor has provided the City with a Quote,attached hereto as Exhibit
“A”(the “Quote”),for the lease of the Equipment in the amount of $142,684.29,payable over 36
months with annual payments of $47,561.43 based on the terms and conditions of the NCPA
Contract;and
WHEREAS,the City Commission desires to approve the purchase of the lease of the
Equipment from the Vendor and authorize the City Manager to negotiate and execute an
agreement,in substantially the form attached hereto as Exhibit “B”(the “Agreement”)with the
Vendor for the lease of the Equipment in the amount of $47,561.43 annually,for a total amount
not to exceed $142,684.29 over a 36 month term,consistent with the terms and conditions of the
NCPA Contract and the Quote attached hereto as Exhibit “A”;and
WHEREAS,the total cost of the Equipment lease shall be charged to the Police Computer
Equipment Account No.001-1910-521-5205 with a current balance of $66,700,or such other
funding source(s)as determined by the City Manager to be in the best interests of the City;and
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Res.No.184-24-16289
WHEREAS,the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AS FOLLOWS:
Section 1.Recitals.The above-stated recitals arc true and correct and are incorporated
herein by this reference.
Section 2.Approval of Equipment Lease.The City Commission hereby approves the
lease of the Equipment from the Vendor and the Agreement in substantially the form attached
hereto as Exhibit “B”based on the NCPA Contract and the Quote attached hereto as Exhibit “A.”
Section 3.Authorization to Negotiate and Execute Agreement.The City
Commission hereby authorizes the City Manager to negotiate and execute the Agreement,in
substantially the form attached hereto as Exhibit “B,”with the Vendor for the lease of the
Equipment in an amount not to exceed $47,561 .43 annually over a 36 month term,for a total
amount not to exceed $142,684.29,subject to the final approval of the City Attorney and City
Manager as to form,content,and legal sufficiency.The total costs of the Equipment lease shall be
charged to the Police Computer Equipment Account No.001-1910-521-5205,or such other
funding source(s)as determined by the City Manager to be in the best interests of the City.
Section 4.Implementation.The City Manager is hereby authorized to take any and
all actions necessary to implement the lease of the Equipment,the Agreement and the purposes of
this Resolution.
Section 5.Corrections.Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.Effective Date.This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 10th day of December,2024.
ATTEST:
CITY CLERK
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Res.No.184-24-16289
READ AND APPROVED AS TO FORM,
LANGUAGE,LEGALITY AND
EXECUTION THEREOF
WEISS^BltOTA HELFMAN COLE
&BIERMAN,P.L.
CITY ATTORNEY
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Corey:
Commissioner Bonich:
Commissioner Calle:
Commissioner Rodriguez:
5-0
Yea
Yea
Yea
Yea
Yea
Page 3 of 3
Agenda Item No:12.
City Commission Agenda Item Report
Meeting Date: December 10, 2024
Submitted by: John Barzola
Submitting Department: Police Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE LEASE OF MOBILE DATA TERMINAL EQUIPMENT WITH DOCKING
STATIONS FROM PCN STRATEGIES INC., FOR THE POLICE DEPARTMENT PURSUANT TO OMNIA
PARTNERS CONTRACT R200803, IN THE AMOUNT OF $142,684.29 FOR 36 MONTHS WITH ANNUAL
PAYMENTS OF $47,561.43; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE
DATE. 3/5 (CITY MANAGER-POLICE DEPT.)
Suggested Action:
We recommend the City Commission approve this resolution to authorize the lease of the Getac V110 Gen 7
mobile data terminal devices and docking stations from PCN Strategies LLC. This investment will significantly
enhance the Department’s field operations and align with our mission to ensure safety and effective law
enforcement services for the community.
Attachments:
2024_GETAC_Lease_Memo (2).docx
4A3873402-Resolution_-_Multi-Year_Piggyback_-_PCN_Strategies_-_Mobile_Data_Terminal_Equipment_Lease
(1).DOCX
Exhibit A-Quote 1020371 3 YEAR LEASE PROPOSAL- Nov 2024.pdf
4A39761-Cover Agreement Piggyback with PCN Strategies - Mobile Data Terminal Lease V3.DOCX
OMNIA-Partners-R200803-Terms-and-Conditions-022021.pdf
OMNIA-Subcontractors-August-2023.xlsx
R200803_SYNNEX_MAD_2020_08_25.pdf
Ad.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:December 10, 2024
SUBJECT:GETAC Laptop Police Lease ($142,684.29)
RECOMMENDATION:Authorize the lease of the Getac V110 Gen 7 mobile data terminal devices
and docking stations from PCN Strategies LLC.
BACKGROUND:The Police Department requires high-performance, ruggedized computing
devices to enhance efficiency and reliability in field operations, enabling
real-time access to databases, reports, and communications tools critical
for law enforcement. The proposed devices, Getac V110 Gen 7, are
specifically designed for demanding environments, offering durability,
flexibility, and optimal performance under various conditions.
The Getac V110 Gen 7 devices were selected based on their performance
metrics, which align with the operational demands of our department. Key
performance specifications include:
1.Processor and Speed:Equipped with the latest Intel Core i7
processor, the devices deliver high-speed performance for seamless
multitasking and quick access to applications required in policing activities.
2.Memory and Storage:Each device has 16GB of RAM and a 512GB
SSD, ensuring rapid data processing, secure storage, and minimized boot-
up times. The storage capacity supports extensive data logging for field
reports and body camera footage.
3.Durability:The rugged design of the Getac V110 Gen 7 includes
IP65-certified water and dust resistance, drop tolerance up to six feet, and
operating temperature ranges suitable for South Florida’s weather
conditions.
4.Display and Usability:The 11.6” multi-touch display remains
functional in various lighting conditions, including direct sunlight, and can
be operated with gloves—a necessity in emergency situations.
The lease arrangement, using the competitively bid OMNIA Contract
R200803, ensures that the City is obtaining these essential devices at a
favorable rate, allowing for the Police Department to access advanced
technology without immediate large capital expenditures. Annual
payments of $47,561.43 over three years will be allocated from the Police 2
$South ’Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Computer Equipment Account #001-1910-521-5205, or from other funding
sources as deemed appropriate by the City Manager.
FUNDING:
Police Computer Equipment Account: 001-1910-521-5205
ATTACHMENTS:
Resolution
Exhibit A- PCN Strategies Quote
Omnia- Terms and Conditions
Omnia Subcontractors
3
SouthTMiami
THE CITY OF PLEASANT LIVING
Confidential (Internal Only)
PCN Strategies, Inc.
1420 K Street NW Suite 600
Washington, District of Columbia 20005
United States
Quotation (Open)
Quote # : 1020371 1 rev of 1
Modified Date: Nov 04, 2024 09:42 AM CST
Description: 3 YR. LEASE PROPOSAL 46 X Getac
V110 G7, 4G LTE, 8 OFFICE DOCKS
Customer Contact
Barzola, John
jbarzola@southmiamifl.gov
Customer
South Miami Police (SM0989)
Barzola, John
6130 Sunset Dr.
South Miami, FL 33143
United States
(P) (305) 663-6301
Bill To
PCN Strategies LLC
Fuchs, Tracy
444 Second St
Excelsior, MN 55331
United States
(P) 954-698-2217
financialservices@pcnstrategies.com
Ship To
South Miami Police
Barzola, John
6130 Sunset Dr.
South Miami, FL 33143
United States
(P) (305) 663-6301
Customer PO:Terms:
Undefined
Ship Via:
FedEx Ground
Special Instructions:
Reference OMNIA Contract R200803
Carrier Account #:
# Description Part #Tax List Price % off List Qty Unit Price Total
1 PURCHASE PRICE
Getac V110 Gen 7
i5, 16, 256, LTE, GPS, RF PASS,
VSCP6PJAB4BA
(6371043 )
No $4,276.00 46
Note: V110G7 -
Intel Core i5-1235U Processor,
Windows Hello Webcam,
Microsoft Windows 11 Pro x64 with
16GB RAM,
256GB PCIe SSD (user swappable),
Sunlight Readable (Full HD LCD + Touchscreen + Hard Tip stylus),
US KBD + US Power cord,
Membrane Backlit KBD,
WIFI + BT +
4G LTE +
Dedicated GPS +
Passthrough,
Hard Handle,
USB Type-A x 2 +
USB Type-C x 1 +
Smart card reader,
Dual batteries,
Touchpad W/ click button,
3 Year B2B Warranty
Getac Office Dock
Docking station - 90 Watt - United States
GDOFUR
(5654270)
No $349.99 8
Bundle Subtotal $199,495.92 29.53% 0 $140,582.48 $0.00
2 3 YEAR LEASE PROPOSAL
3 ANNUAL PAYMENTS
3 YR LEASE PROPOSAL
( 3 YR LEASE PROPOSAL)
No $50,887.00 6.54% 3 $47,561.43 $142,684.29
Note: 36 GETAC V110 LAPTOPS, 8 V110 OFFICE DOCKS
Flex Lease:
Lessee may add, substitute or delete equipment at any time during the lease term.
Refundable Security Deposit
Lessee shall pay the equivalent of one month’s payment as a refundable security deposit.
Anticipated Delivery
During the installation period, rent will be charged only on the Equipment accepted by Lessee. Once all of the Equipment is installed and
accepted, the lease schedule will commence.
Fees
Lessor will not charge any documentation, administration or legal fees.
End of Lease Options
FMV: At the end of the lease term, Lessee may at its option extend the lease, purchase the equipment, or return the equipment based
on Lessee’s needs at that time.
Contingencies
7
PCmiStrategies