Ord No 01-25-2514ORDINANCE NO. 01-25-2514
AN ORDINANCE OF THE MA YOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AMENDING CHAPTER 2, "ADMINISTRATION
AND CITY GOVERNMENT," ARTICLE VI.
"PURCHASING," DIVISION 1. "GENERALLY" OF THE
CITY'S CODE OF ORDINANCES TO ADD SECTION 2-60
"PURCHASING AGENT AND LIMITATIONS" TO
ESTABLISH PURCHASING LIMITATIONS FOR THE CITY
MANAGER BY ORDINANCE PURSUANT TO
SUBSECTION H OF SECTION 5 "POWERS AND DUTIES"
OF THE CITY CHARTER; PROVIDING FOR
CORRECTIONS; PROVIDING FOR SEVERABILITY;
PROVIDING FOR CONFLICTS; PROVIDING FOR
IMPLEMENTATION AND AN EFFECTIVE DATE.
WHEREAS, as of 2000, subsection H of Section 5, "Powers and Duties," of Article III,
"City Manager," of the City's Charter provides for a $5,000 expenditure limitation for the City
Manager to purchase goods and services and requires City Commission approval of all purchases
exceeding that amount; and
WHEREAS, at a Special Election held on November 5, 2024, the City of South Miami
("City") electors approved an amendment to the City's Charter amending subsection H of Section
5, "Powers and Duties," of Article III, "City Manager," to allow the City Commission to set
purchasing limitations by Ordinance after a public hearing for the purchase of goods and services;
and
WHEREAS, the $5,000 purchasing limitation in the City Charter resulted in an
administrative burden on the City Commission and staff, and in inefficiencies and delays in
providing regular, routine services and the purchase of goods; and
WHEREAS, as required by the approved Charter amendment, the City Commission
wishes to set the purchasing limitation by ordinance and increase the City Manager's purchasing
authority from $5,000 to $30,000, thereby providing for greater efficiency, flexibility and
responsiveness in City operations, efficient and timely purchases of routine smaller purchases
without necessitating the approval of the City Commission, speeding up of decision-making and
reducing administrative delays, addressing time-sensitive needs such a repairs and services, and
aligning the City's purchasing authority with inflation and rising costs and in conformance with
industry standards for similarly-sized municipalities; and
WHEREAS, to further enhance efficiency with respect to goods and services that are paid
out of funds directed for that purchase, or that do not come from the City, the City Commission
wishes to extend the purchasing threshold to $100,000 for purchases funded from (i) the Capital
Improvement Program Fund, (ii) the State Forfeiture Fund, (iii) the Federal Forfeiture Fund
Page 1 of4
Document ID: 887ro2tlcabe33a9ad1ecf690c88b66c75078ccfa1Srd1cf6abeS5c9daOO86625
Ord. No. 01-25-2514
budget, (iv) one or more grant programs, provided the grant(s) haslhave been accepted by the City
and reduce the amount that is the responsibility of the City to $30,000 or less, (v) cost
reimbursements through the City's cost-recovery program set forth in Section 2-7 of the Code, or
(vi) any special revenue fund that is not funded by the City's ad valorem tax revenue provided the
purchase is consistent with the specific purpose of such fund; and
WHEREAS, the City Commission desires to amend Chapter 2 "Administration and City
Government," "Article VI. "Purchasing," Division 1. "Generally", to add Section 2-60
"Purchasing Agent and Limitations" to establish the City Manager as the City's purchasing agent,
set the City Manager's purchasing limitation by ordinance and increase the City Manager's
purchasing authority from $5,000 to $30,000; and
WHEREAS, the City Commission finds that this Ordinance is in the best interest and
welfare of the City and will provide for timely and efficient purchasing by the City, and
approved it on first reading on December 10, 2024; and
WHEREAS, on January 7, 2025, the Mayor and City Commission conducted a duly
noticed public hearing as required by law and approved the ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:l
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Amending Chapter 2, Article VI., Division 1., by Adding Section 2-60
of the City Code. Chapter 2 "Administration and City Government," Article VI. "Purchasing,"
Division 1. "Generally" is hereby amended to add Section 2-60 "Purchasing Agent and
Limitations" of the City Code of Ordinances, to read as follows:
***
Chapter 2 -Administration And City Government
Article VI. -Purchasing
Division 1. -Generally
Section 2-60. Purchasing Agent and Limitations.
1 Coding: Strikethr9t:lgl:l W9FElS are deletions to the existing words. Underlined words are additions to the existing
words. Changes between first and second reading are indicated with Eta_Io 8tRho'hnHI~ and double underline.
Modifications made at second reading are shaded in grey.
Page 2 of4
OocumenIID: 8a7f02f1cabe33a9ad1ed690c88b66c:75078ccfa18fd1cf6abe85c9daOOa6625
Ord. No. 01·2 5·2514
(a) The C ity Manager s hall be the chief purchasing agent of the City. As the Purch as ing
Agent, th e C ity Manager s ha ll purc hase and/or contract for goods. m ate rial s, s upplies, equipme nt.
impro vem e nt s or se rvic es required by any department, office o r agency of th e C ity .
(b) Purcha ses of. or contracts for. goods. m a teri a ls. suppli es . equipment. improvem ent s
o r serv ices for w hi c h fund s are pro vided in the budget. where t he s in gkpurch ase total a mount to
be expended does not exceed $3 0 .000. ma y be made or entered into by the C ity Mana ge r without
C ity Commission a ppro va l. All purch ases of good s and services s hall comply w ith th e Purc has ing
Po licy and procurem e nt requirem e nt s adopted a nnually in th e Budget ordinance b y th e C ity
Co mmi ss ion. Fer the Burn ese ef s ete rmining th e single JJ urc hase tetal ameufll. each iflsivisual
Ba y ment fe r a Burshase that is BaiEl e n a recurrin g BerioElic aasi s. incluEling aut n o t limites te o
menthl )' or Beriesis Ba )'ment(s) fer utility. suassriBtien an 8fo r rental servic es . shall a e censisereEi
an insivisual single BUFcllase .
(c) Purcha ses of or contracts for goo d s. material s s up p li es eoillpment improve m e nts
o r ser v ices w here the singkpurchase total amount to be expended d oes not exceed $100 ODD . ma y
e made . ente 'ed i lto t e 't Mana e ' w it l it lmi!i£iilll a _ roval if fund s for s uch
p urchase are to be provided from 0) th e Cap it a l Impro ve m e nt Pro gram Fund (ii) the State
ferfeiture funs. £iii) the FeEleral Forfeiture Fatu! En;dget (iy) o n e or more grant programs.
rovided th e crrant s has /have been acce ted b the C it and reduce the amount that is t he
re onsibilit of th e C it to 30000 or le ss or "iii cost re imburs ements th 'o u h the C it 's cost-
recove ry program set forth in Section 2 7 of the Co de .. or (vi) an)' special l'eVenHe fues that is Rot
I HRses ey the City's aEi valorem tall reveRlie proyiseEi the BHrchase is cessisteRt with the specific.
pllrpose of sach fusEi ,
(d) All purcha ses of goo ds m ate rial s. su pp li es. eq.ui.p m e nt. im prove m e nt s o r services
s ha ll comply with th e Purc ha s ing Polic y a nd procurement req uire m e nt s adopted annually in the
Budget ordinance b y th e C ity Commission.
* * *
Section 3. Corrections, C onfo rmin g lan guage o r tec hnical sc ri ve ne r-t ype corrections
m ay b e m ad e b y the C ity Attorney for a n y co nformin g am endm e nt s to be in co rporated into the
final Ordin a nce for s ign ature.
Section 4. Severability, If any section , clause , se nten ce, or phra se of thi s Ordinance
is for any reason he ld in va lid or un co nstituti o nal b y a co urt of co mp e tent juri sdiction , the holdin g
s ha ll not affect th e va lidity of th e remainin g portion s of thi s O rdinan ce.
Section 5 , Connicts, That all o rdinan ces or pa rt s of ordinances, reso lutions or parts
of resolutions , in co nfli c t he rewi th , a re repea led to the ex te nt of s uc h confli ct.
Section 6, Implementation, The C it y Manager is he reby a uthori zed to take an y and
a ll nec essa r y action to implement th e purpo ses of thi s Ordinance.
Page30f 4
Document 10: Ba7f02flcabe33a9adled69Oc88b66c75078cdalSfdld6abe85c9daOOa6625
Or d . No. 01-2 5-25 14
Section 7.
adoption.
Effective Date. This Ordinance s ha ll become effec ti ve immediatel y upon
PASSED on fir st reading on th e 10lh d ay of Decembe r, 2024.
PASSED AND ADOPTED o n second reading on the 71h day of Janu ary, 2025.
ATTEST:
READ AND A PPROV E D AS TO FORM ,
LANGUAGE , L EGA LITY AN D
EXECUTION TH EREOF
w~fs"Si%~ltffl~if-lELFMAN COLE
& BfERMAN , P.L.
C ITY ATTORNEY
Document 10; 8a7102fl c;aoolJa9adled69Oc88b66c75018ccfalBfd lcf6abe85e9daOOa662 5
APPROVED :
6ZJo
COMM ISSION VOTE:
Mayor Ja vier Fernandez:
Vice Ma yo r Brian Co rey:
Co mmi ss ion e r Li sa Boni ch:
4-0
Yea
Absent
Yea
Co mmi ssio ne r Steve Calle: Yea
Co mmi ssi oner Danny Rodriguez: Yea
Page 4 of 4
Agenda Item No:7.
City Commission Agenda Item Report
Meeting Date: January 7, 2025
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Item Type: Ordinance
Agenda Section:
Subject:
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
AMENDING CHAPTER 2, “ADMINISTRATION AND CITY GOVERNMENT,” ARTICLE VI. “PURCHASING,”
DIVISION 1. “GENERALLY” OF THE CITY’S CODE OF ORDINANCES TO ADD SECTION 2-60
“PURCHASING AGENT AND LIMITATIONS” TO ESTABLISH PURCHASING LIMITATIONS FOR THE CITY
MANAGER BY ORDINANCE PURSUANT TO SUBSECTION H OF SECTION 5 “POWERS AND DUTIES” OF
THE CITY CHARTER; PROVIDING FOR CORRECTIONS; PROVIDING FOR SEVERABILITY; PROVIDING
FOR CONFLICTS; PROVIDING FOR IMPLEMENTATION AND AN EFFECTIVE DATE. 3/5 (CITY
MANAGER-FINANCE DEPT.)
Suggested Action:
Increase the Manager’s purchasing authority from the City’s Charter purchasing limitation of $5,000 to $30,000
to improve operational efficiency.
Attachments:
Memo_2_-_Purchase_Threshold_Amount_2025-3 (2).docx
4A99239-Purchasing Ordinance CA Revised 12 30 24.DOCX
BUSINESS IMPACT ESTIMATE.docx
MH Ad.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:January 7, 2025
SUBJECT:Ordinance Setting the City Manager’s Purchasing Limitation to $30,000 for all
purchases, and up to $100,000 for purchases paid from the capital improvement
fund, special revenue funds,or other sources not funded by ad valorem taxes
RECOMMENDATION:To improve operational efficiency, staff recommends an increase in the
Manager’s purchasing authority without requiring City Commission
approval to $30,000 for all purchases, and an increase up to $100,000 for
purchases paid from the capital improvement fund, special revenue funds,
or other sources not funded by ad valorem taxes. Prior to the recent
amendment to subsection H, Section 5, “Powers and Duties,” Article III,
“City Manager,”the Charter limited the Manager’s purchasing authority
without City Commission approval to $5,000.
BACKGROUND:On December 10, 2024, the City presented an Ordinance for first reading
providing the Manager with the purchasing authority of $30,000, without
Commission approval with the intention to improve the City’s operational
efficiency.
During the presentation of the item,the Commission discussed amending
the Ordinance with the intent of addressing two main objectives; reducing
the number of agenda items that require their approval, specifically for
items which are administrative in nature (i.e. electric and water expenses,
solid waste refuse fees, fuel, bullets, etc.) and Capital Expenses which are
approved in the Capital Budget and normally carry a higher expenditure
amount.
The Mayor and Commission requested that the City Manager look at
possibly establishing a tiered system which may help accomplish those
objectives, and ultimately further improving the City’s operational
efficiency.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Ordinance presented for 2nd reading provides revisions which City
Management believes will help meet the Commission’s two stated main
objectives.
The verbiage “single purchase” was added to paragraph b, which will help
eliminate many of the resolutions requiring City Commission approval for
regular purchases for contracts of goods, materials, supplies, equipment,
improvements or services for which funds are provided in the budget,
where the total amount to be expended does not exceed $30,000.
Secondly, a paragraph (c) was added to help eliminate many resolutions
where the total amount to be expended does exceed $30,000, however
does not exceed $100,000, requiring City Commission approval for
expenditures which funds are provided from:
(i)the Capital Improvement Program Fund,
(ii)the State Forfeiture Fund,
(iii)the Federal Forfeiture Fund budget,
(iv)one or more grant programs, provided the grant(s) has/have been
accepted by the City and reduce the amount that is the
responsibility of the City to $30,000 or less,
(v)cost reimbursements through the City’s cost-recovery program set
forth in Section 2-7 of the Code, or
(vi)any special revenue fund that is not funded by the City’s ad valorem
tax revenue provided the purchase is consistent with the specific
purpose of such fund.
The larger $100,000 threshold amount is based exclusively on the
expenses within those funds, grants, cost recovery programs, or special
revenue funds.
It is important to note, all purchases of goods and services, irrelevant of
fund or amounts, shall comply with the Purchasing Policy and procurement
3
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
requirements adopted annually in the Budget ordinance by the City
Commission.
These revisions ultimately allow for more streamlined operations,
improves the City’s ability to manage its budget effectively, and ensures
that the City remains agile and responsive to both routine and unplanned
needs.
Moreover, the City’s internal controls and safeguards, such as regular
audits and required reporting requirements, will continue to be
maintained with the intention of providing continuous transparency and
accountability throughout the City’s detailed and critical procurement
process.
FUNDING:Not Applicable
ATTACHMENTS:Proposed Amended Ordinance
4
Exhibit “A”
BUSINESS IMPACT ESTIMATE 1
Title of Proposed Ordinance:
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AMENDING CHAPTER 2, “ADMINISTRATION AND
CITY GOVERNMENT,” ARTICLE VI. “PURCHASING,” DIVISION 1.
“GENERALLY” OF THE CITY’S CODE OF ORDINANCES TO ADD SECTION 2-
60 “PURCHASING AGENT AND LIMITATIONS” TO ESTABLISH PURCHASING
LIMITATIONS FOR THE CITY MANAGER BY ORDINANCE PURSUANT TO
SUBSECTION H OF SECTION 5 “POWERS AND DUTIES” OF THE CITY
CHARTER; PROVIDING FOR CORRECTIONS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR
IMPLEMENTATION AND AN EFFECTIVE DATE.
Summary of Proposed Ordinance and Statement of Public Purpose to be Served:
At a Special Election held on November 5, 2024, the City of South Miami (“City”) electors approved an
amendment to the City’s Charter amending subsection H of Section 5, “Powers and Duties,” of Article III, “City
Manager,” to allow the City Commission to set purchasing limitations by Ordinance after a public hearing for the
purchase of goods and services.
The $5,000 purchasing limitation in the City Charter resulted in an administrative burden on the City Commission
and staff, and in inefficiencies and delays in providing regular, routine services and the purchase of goods.
As required by the approved Charter amendment, the City Commission wishes to set the purchasing limitation
by ordinance and increase the City Manager’s purchasing authority from $5,000 to $30,000, thereby providing
for greater efficiency, flexibility and responsiveness in City operations, efficient and timely purchases of routine
smaller purchases without necessitating the approval of the City Commission, speeding up of decision-making
and reducing administrative delays, addressing time-sensitive needs such a repairs and services, and aligning
the City's purchasing authority with inflation and rising costs and in conformance with industry standards for
similarly-sized municipalities.
The City Commission desires to amend Chapter 2 “Administration and City Government,” “Article VI.
“Purchasing,” Division 1. “Generally”, to add Section 2-60 “Purchasing Agent and Limitations” to establish the
City Manager as the City’s purchasing agent, set the City Manager’s purchasing limitation by ordinance and
increase the City Manager’s purchasing authority from $5,000 to $30,000
1 This Business Impact Estimate is provided to comply with the requirements of Section 166.041(4), Florida Statutes. Please
note that this Business Impact Estimate may be revised following its initial posting as new information or feedback becomes
available.
Meeting Date: December 10, 2024 Agenda Item No.
9
Exhibit “A”
Estimate of Direct Economic Impact on Private/For Profit Businesses:
a. Estimate of Direct Business Compliance Costs:
The proposed ordinance would $0 direct compliance costs to businesses if the ordinance is enacted.
b. New Charges/Fees on Businesses Impacted:
The proposed ordinance does not impose a new fee or charge for which businesses will be financially
responsible.
c. Estimate of Regulatory Costs:
The proposed ordinance changes do not present foreseeable or anticipated cost in regulatory expenses.
Good Faith Estimate of Number of Businesses Likely Impacted:
The estimated number of businesses likely to be impacted by the ordinance is estimated to be 0
Any Additional Information:
None
Applicable Exemptions2:
This Business Impact Estimate is not required for ordinances that fall under the following exemptions:
☐The proposed ordinance is required for compliance with Federal or State law or regulation.
☐ The proposed ordinance relates to the issuance or refinancing of debt.
☐The proposed ordinance relates to the adoption of budgets or budget amendments, including
revenue sources necessary to fund the budget.
☐The proposed ordinance is required to implement a contract or an agreement, including, but not
limited to, any Federal, State, local, or private grant, or other financial assistance accepted by
the municipal government.
☐ The proposed ordinance is an emergency ordinance.
☐ The proposed ordinance relates to procurement.
☐ The proposed ordinance is enacted to implement the following:
☐Development orders and development permits, as those terms are defined in s. 163.3164,
and development agreements, as authorized by the Florida Local Government
Development Agreement Act under ss. 163.3220-163.3243;
☐Comprehensive plan amendments and land development regulation amendments initiated
by an application by a private party other than the municipality;
☐Sections 190.005 and 190.046, Florida Statutes, regarding community development
districts;
☐Section 553.73, Florida Statutes, relating to the Florida Building Code; or
☐Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code
Prepared By:
2 If one or more boxes are checked under this section, it indicates that the City has determined that a business impact estimate
is not required by state law for the proposed ordinance, but the City is providing the business impact estimate as a courtesy.
10
Exhibit “A”
Name: Alfredo Riverol
Title: Chief Financial Officer
Date: December 3, 2024
Posted on City’s Website:
Date of Posting: ____________
11
4A .............................................................................................MIAMI HERALD FRIDAY DECEMBER 27 2024
A Christmas evening
shooting at a South Mia-
mi-Dade home put four
people into hospitals in
critical condition,Miami-
Dade police said.
Police said they know
who the gunman is,but
he’s not in custody.
According to Miami-
Dade Police Detective
Andre Martin,a report of
a shooting brought offi-
cers to 26510 SW 138th
Ct.,a three-bedroom,
two-bathroom house.
Miami-Dade Fire Res-
cue took one victim to
Jackson Memorial Hospi-
tal South.A friend drove
three others to Baptist
Health Homestead Hospi-
tal before police got to the
house.Two of those peo-
ple were airlifted by Mia-
mi-Dade Fire Rescue from
Homestead Hospital to
Jackson South.
As of Thursday morn-
ing,the victims were in
stable condition,accord-
ing to Martin.The motive
for the shooting remains
unknown,he added.
“Our detectives contin-
ue to piece together facts
as they work to locate the
subject of this crime,”he
said in an email to the
Miami Herald.
Those who know any-
thing about this shooting or
the gunman’s whereabouts
can contact Crime Stoppers
of Miami-Dade &the
Florida Keys either online
or at 305-471-8477 (TIPS).
David J.Neal:
305-376-3559,
@DavidJNeal
Four are shot at Dade
home,and shooter isn’t
in custody,police say
BY DAVID J.NEAL
dneal@miamiherald.com
Wednesday.“Representing
the United States abroad is
a duty I take with the ut-
most pride.”
The Spanish-speaking
Cabrera’s planned depar-
ture to Panama will give
the remaining commission-
ers the chance to name his
replacement if the 13-seat
board opts not to call a
special election to fill out
the remaining two years in
Cabrera’s first term.
Among the potential
contenders for the seat:
Bryan Avila,a Republican
state senator;Eric Diaz-
Padron,the Republican
mayor of West Miami;
Natalie Milian Orbis,a
West Miami city commis-
sioner and wife of Cabre-
ra’s District 6 chief of staff,
Manuel Orbis Jr.;and
Francisco Petrirena,legis-
lative director for the city
of Miami.
Cabrera,born in Miami
to parents who fled Cuba,
was the first Republican
commissioner to endorse
Trump in a GOP primary
where Florida Gov.Ron
DeSantis was briefly favor-
ed to win.
He has also been
Trump’s top surrogate
among the six Republican
commissioners.In Novem-
ber,he sponsored the
county legislation that led
Miami-Dade to recognize
Hialeah’s creation of Presi-
dent Donald J.Trump
Avenue outside of City
Hall.Since 2023,Cabrera
has worked as Florida
director for the America
First Policy Institute,a
think tank aligned with
Trump.
CONTROVERSIAL
PROTEST
In Cabrera’s 2022 run
for the District 6 seat
representing parts of Coral
Gables,Hialeah and Mia-
mi,he leaned on his back-
ing of Trump,and made
“Dade First”his campaign
slogan and Miami-Dade
First the name of his politi-
cal committee.
In that race,Cabrera
beat Jorge Fors,then a
Gables commissioner,by
22 points.
Critics called Cabrera
extreme for his role in a
2018 protest of a Nancy
Pelosi visit to Coral Gables.
The protest was organized
by the local GOP and also
drew members of the far-
right Proud Boys organiza-
tion.Video showed Cabre-
ra and others banging on
the door of a Democratic
campaign office and de-
manding Pelosi and other
Democrats inside “open
up.”
Assuming Cabrera is
confirmed by the U.S.
Senate,he will be working
for another Miami-Dade
Republican:Sen.Marco
Rubio,Trump’s nominee
for secretary of state.
Trump’s fight with Pana-
ma might still be waiting
for the next ambassador.
This week,Trump posted
on Truth Social that fees
charged to U.S.ships tran-
siting the canal are “ridicu-
lous”and warned the Unit-
ed States would take back
the waterway if the costs
don’t go down.Panama
also can play a key role in
reducing illegal immigra-
tion into the United States
by increasing enforcement
at the Colombian border —
which is already a U.S.
priority.
It takes about four hours
to fly from Miami to Pana-
ma City,so Cabrera’s post
won’t keep him too far
away should he choose to
run for county mayor in
2028 after the county’s
Democratic current mayor,
Daniella Levine Cava,
finishes her second and
final term.
Douglas Hanks:
305-376-3605,
@doug_hanks
FROM PAGE 1A
PANAMA
12