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Res No 004-25-16296RESOLUTION NO.004-25-16296 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,APPROVING AND AUTHORIZING THE WAIVER OF CERTAIN EVENT-RELATED FEES AND COSTS IN AN AMOUNT NOT TO EXCEED $10,921 PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE “DAS RENN TREFFEN PORSCHE CAR SHOW”PRESENTED BY PETROL BREWS,LLC, TO BE HELD ON FRIDAY,JANUARY 17 THROUGH SUNDAY, JANUARY 19,2025 AT THE SHOPS AT SUNSET AND ADJACENT STREETS;PROVIDING FOR APPLICABILITY OF OTHER CODE REQUIREMENTS;PROVIDING FOR IMPLEMENTATION, CORRECTIONS,AND AN EFFECTIVE DATE. WHEREAS,Petro Brews,LLC.(the “Applicant’)has submitted an application to host its annual Das Renn Treffen Porsche Car Show on Friday,January 17 through Sunday,January 19,2025 at The Shops At Sunset and adjacent streets (the “Event”);and WHEREAS,the Event application is incomplete and pending review and approval by the City Manager pursuant to Section 15B-6 of the City Code;and WHEREAS,the Applicant is requesting a waiver of event-related fees and costs in the amount of $44,127,however staff supports waving only the following fees totaling $10,921: ;and Service Description Amount Public Works Material &Equipment (Indirect)$750 Street Closures &MOT (Indirect)$2,196 Parking Meters (Indirect)$7,650 Municipal Parking (5 decals)$325 Total $10.921 WHEREAS,pursuant to Section 15B-6(11)of the City Code,the City Commission may waive event-related fees and costs imposed pursuant to Section 15B-6;and WHEREAS,the City Commission desires to approve the waiver of event-related fees and costs for the Event as set forth herein;and WHEREAS,the City Commission finds that this Resolution is in the best interest and welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OFTHECITYOFSOUTHMIAMI,FLORIDA,AS FOLLOWS: Document ID:111baa6W0bc1e74tB2aa37a91581to7aa7aabn92a5M3799cfb8dfBc2K>84d Res.No.004-25-16296 Recitals.The above-stated recitals are true and correct and are incorporated herein Waiver of Fee.Pursuant to Section 15B-6(11)of the City Code,the CitySection2. 2025. ATTEST:APPROVED: Page 2 of 2 COMMISSION VOTE: Mayor Javier Fernandez: Vice Mayor Brian Corey: Commissioner Steve Calle: Commissioner Lisa Bonich: Commissioner Danny Rodriguez: READ AND APPROVED AS TO FORM, LANGUAGE,LEGALITY AND EXECUTION THEREOF PASSED AND ADOPTED this 7^day of January, MT5TA HELFMAN COLE &BIERMAN,P.L. CITY ATTORNEY 3-1 Nay Absent Yea Yea Yea Commission hereby waives event-related fees and costs for the Event in an amount not to exceed $10,921, provided and conditioned upon the City Manager approving the application for the Event and the Applicant’s compliance with all requirements under Section 15B of the City Code Section 6.Effective Date.This Resolution shall become effective immediately upon adoption. Section 4.Implementation.The City Manager is authorized to take any and all actions necessary to implement the puiposes of this Resolution. Section 3.Applicability of All Other Requirements.Except as waived and provided for herein,all other requirements of the Code remain applicable to the Event,and the City Manager shall ensure compliance with all Code requirements. Section 5.Corrections.Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 1. by this reference. Document ID:111baaM<i0bc1o741B2aa37a91581fe7aa7aatf792a5M3799cfb8dt8c2tD84d Agenda Item No:6. City Commission Agenda Item Report Meeting Date: January 7, 2025 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AND AUTHORIZING THE WAIVER OF CERTAIN EVENT-RELATED FEES AND COSTS IN AN AMOUNT NOT TO EXCEED $10,921 PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE “DAS RENN TREFFEN PORSCHE CAR SHOW” PRESENTED BY PETROL BREWS, LLC, TO BE HELD ON FRIDAY, JANUARY 17 THROUGH SUNDAY, JANUARY 19, 2025 AT THE SHOPS AT SUNSET AND ADJACENT STREETS; PROVIDING FOR APPLICABILITY OF OTHER CODE REQUIREMENTS; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS, RECREATION & CULTURE DEPT.) Suggested Action: Attachments: Memo-DRT_2025 sf.docx 4A84152-Resolution_Approving_DRT_Car_Show_Fee_Waiver_2025 (1).docx DRT 2025 Application.pdf Waiver Request letter.pdf Proposed DRT Budget 2025.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor &Members of the City Commission FROM:Genaro “Chip” Iglesias, City Manager DATE:January 7, 2025 SUBJECT:Fee waiver request ($10,921)-2025 Das Renn Treffen Porsche Car Show. RECOMMENDATION:This item is submitted for consideration of a fee waiver approval of $10,921 for Petrol Brews, LLC to host its annual Das Renn Treffen Porsche Car Show event, scheduled from Friday, January 17, 2025, through Sunday, January 19, 2025 BACKGROUND:Petrol Brews, LLC (the “applicant”) has submitted a Special Event Application to host its 11th-anniversary Das Renn Treffen (“DRT”) Porsche Car Show at The Shops at Sunset Place (the “mall”) and multiple adjacent streets from Friday, January 17, 2025, through Sunday, January 19, 2025 The celebration will begin with a Friday evening kick-off party, currently scheduled from 7:00 PM to 11:00 PM, featuring a variety of musical entertainment. The weekend festivities will include a two-day car show showcasing rare and unique Porsches. The event hours are as follows: Saturday, January 18th: 10:00 AM –8:00 PM Sunday, January 19th: 10:00 AM –4:00 PM The street displays will remain open to the public; however, tickets will be required for access to designated VIP display areas within the mall. Estimated ticket prices vary between $75 to $250, according to the applicant. DRT is expected to attract approximately 10,000 automotive enthusiasts, aiming to boost the local economy by encouraging attendees to shop and dine at South Miami businesses during the event.The applicant will hire a 2 SouthTMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM private security company to supplement the presence of the City of South Miami Police. Pursuant to Section 15B-6(11) of the City Code, the City Commission has the authority to waive event-related fees and costs as outlined in Section 15B-6. The event application is under review and pending approval by the City Manager in accordance with Section 15B-6 of the City Code. Before a permit is issued, the applicant must, among other requirements, pay the estimated event fees, submit the required Notification/Petition Approval Form signed by businesses affected by the proposed street closures, provide a Location Approval Form signed by the property owner of The Shops at Sunset Place, and submit a Certificate of Liability Insurance that complies with the City’s standard requirements, including naming the City of South Miami as an additional insured. EVENT BUDGET:The applicant's proposed event budget projects $437,250 in anticipated income and $639,627.25 in expenses, resulting in a net loss of $202,377.25. See the attached file, "Proposed Budget 2025," for further information. APPLICANT’S REQUEST:The applicant has requested a full fee waiver of $44,127. However, staff recommends waiving $10,921 in indirect fees while requiring payment of $33,206 for all direct services. The reduction inthe daily special event parking space rental fee from $100 to $25 per space for 306 parking spaces results in a total cost savings of $22,950 for the applicant. This highlights the financial benefit achieved through the reduced parking rates. Despite this reduction, the City anticipates partially offsetting the lower parking fees by generating increased revenue from parking fees in other areas. These revenues are expected to exceed the typical collections for a comparable weekend without the event. TOTAL ESTIMATED 3 South’*’Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM EVENT FEES DUE:$44,127 SERVICE FEE DESCRIPTION AMOUNT APPLICATION &ADMIN ($160PAID)$0 POLICE DEPARTMENT (DIRECT)$30,206 PUBLIC WORKS (DIRECT)$3,000 PUBLIC WORKS MATERIAL &EQUIPMENT (INDIRECT)$750 STREET CLOSURES &MOT(INDIRECT)$2,196 PARKING METERS (INDIRECT)$7,650 MUNICIPAL PARKING (5 ONE-MONTH DECALS)$325 TOTAL $44,127 RECOMMENDED FEES TO BE WAIVED:$10,921 SERVICE DESCRIPTION AMOUNT PUBLIC WORKS MATERIAL &EQUIPMENT (INDIRECT)$750 STREET CLOSURES &MOT(INDIRECT)$2,196 PARKING METERS (INDIRECT)$7,650 MUNICIPAL PARKING (5 DECALS)$325 TOTAL $10,921 CITY REVENUE:The applicant is responsible for paying the estimated fees, minus waived fees, in the amount of $33,206. This amount is subject to change based on actual event activity and the city services required. REFUNDABLE SECURITY DEPOSIT:A $500 refundable security deposit has been submitted and will only be applied if there is event-related damage or trash remaining after the event. ATTACHMENTS:Resolution Special Event Application & Supporting Documents Letter from Applicant – Request for Waiver Proposed Event Budget 4 South’Miami THE CITY OF PLEASANT LIVING — — 1 SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Application submitted less than thirty (30) days prior to an event will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANT NAME: __________________________________ TITLE: _____________________________ DAY TIME PHONE: __________________________________ MOBILE: __________________________ EMAIL: _______________________________________________________________________________ 2nd CONTACT NAME: _______________________________ TITLE: ______________________________ DAY TIME PHONE: _________________________________ MOBILE: __________________________ EMAIL: _______________________________________________________________________________ ORGANIZATION INFORMATION NAME OF ORGANIZATION: _______________________________________________________________ ADDRESS: ____________________________________________________________________________ PRESIDENT/MANAGER NAME: ________________________________ PHONE: _____________________ Is your organization a non-profit, 501(c) (3) certificate holder? NO YES - If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: FESTIVAL/CELEBRATION RUN/WALK FILM/PHOTO PERMIT CHARITY OTHER: __________________________________ NAME OF EVENT: ______________________________________________________________________ LOCATION OF EVENT: ___________________________________________________________________ EVENT DATE(S): ______________________________________ NEW EVENT RETURNING EVENT WILL THIS BE AN ANNUAL EVENT? NO YES IF YES, THIS IS THE ____ YEAR OF THE EVENT ANTICIPATED ATTENDANCE: ___________ ACTUAL EVENT TIME: ________ AM/PM to ________ AM/PM ASSEMBLY DATE(S): ________________________ SETUP TIMES: ________ AM/PM to ________ AM/PM BREAKDOWN DATE(S): _________________ BREAKDOWN TIMES: _______ AM/PM to _______ AM/P M Permit #:__________________ Alvaro Rodriguez Yordaily Garcia c/o Quesada Valdes, 850 NW 42 Avenue, Suite 205 Miami, FL 33126 Alvaro Rodriguez 305-301-7545 305-301-7545 305-965-0918 yordi@petrolbrews.com alvaro@petrolbrews.com Car Show DRT 2025 11 Founder Director Sunset Place and adjacent streets (see map for details) 10,000 See attached explanation. January 17, 2025 January 17, 18, and 19th, 2025 January 19, 2025 12 am 4pm 5 pm Petrol Brews, LLC 10pm 7 South 'Miami THE CITY OF PLEASANT LIVING 2 EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.) Applicant/Organization owns the requested event location Applicant/Organization will be using private property Comments/Restrictions: ___________________________________________________________ ______________________________________________________________________________ Property Owners Name: ______________________________ Phone: __________________________ Property Address: ________________________________________________________________ I am _____________________________________ [Print name of Property Owner] Under penalties of perjury, I declare that I have read the foregoing application, including the information that has been inserted into this form, and the facts stated in this document are true. ____________________________________ ___________________________ PROPERTY OWNER SIGNATURE DATE ____________________________________ NOTARY SIGNATURE Subscribed and sworn before me, this _________ Day of ________________, a Notary Public in and for _____________ County, State of ___________________ _________________________________ Signature (NOTARY PUBLIC) Participant car show (see attached for further explanation) N/A 8 3 POLICE DEPARTMENT Off-duty police officers are required for street closures as determined by the Police Department. You will be required to hire off-duty police officers if your event includes street closures, alcohol sales or large crowds over 50 people. Applicants will be responsible to pay for off-duty officers prior to the event date. Yes No Will your event obstruct the normal flow of traffic or sidewalks? Do you expect the total attendance for your event to be over 50 people at any one given time? Will you be requesting the use of off-duty police officers? If YES, how many ______ Please note: if you answered NO, to this question off-duty officers can still be assigned to your event at a cost to the applicant if deemed necessary. If NO, please describe why you feel the event will not require off-duty officers. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. ______________________________________________________________________________ _____________________________________________________________________________________ Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre- approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department. Have you notified the event location neighbors or businesses about your event? to in between 57th Court and 57th Ave to allow access / Sunset Drive from US-1 to 57th Ave. 58th Ave from Sunset to 74th St / 57th Court from Sunset to 74th St / 73rd St from 58th Court to 9 4 CODE ENFORCEMENT Yes No Will you be having any music and/or amplified sounds during your event? Will your event be starting before 8:00 AM? Will any music and/or amplified sounds play past 9:30 PM? PARKS AND RECREATION Yes No Will this event take place in any of the South Miami City parks and/or recreation facilities? Please note: A rental fee will be applicable if a city park is being used. Will this event require the use of any Department equipment (stage)? If YES, please specify size of the stage requesting: _____________________ Will this event require the use of any Department staff? PARKING DIVISION Yes No Will you be renting any City parking meters? If YES, how many _______ Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee. Do you have enough on-site parking to accommodate your event? Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes No Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? Will your event require any full and/or partial right-of-way closures? Please note: Any right-of-way closures will require at least one off-duty officer per corner and the rental of barricades. Would you like the City to provide you with any additional barricades for your event? If YES, how many ___________. Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. _______________________________________________________________________ ______________________________________________________________________________ As needed 10 5 ADDITONAL EVENT FEATURES Temporary Fencing Inflatables/Rides Live Music Signs/Banners Additional Barricades Open Flames Tents or Canopies Electrical Services/ Generators Port-A-Johns Other: _____________________________________________________________ Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit at the cost to the applicant. FEE WAIVERS Applicants requesting a fee waiver must complete the below section and must include a letter from the business or organization along with the completed Special Events Application. It is at the discretion of the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months. Yes No Will you be submitting a letter for the waiver of fees? If YES, please list all fees that will be requested to be waived: ________________________________________________________________________ ________________________________________________________________________________ FILM/STILL PHOTOGRAPHY Type of Production: ____________________________________________________________________ Special Effects or Weapons: ______________________________________________________________ Base Camp Location: ____________________________________________________________________ Number of Cast: _______________ Crew: __________________ Extras: ____________________ Type of Vehicle: __________________________________________ Total Vehicles: _____________ Parking Location: ______________________________________________________________________ DEPARTMENT DIRECTORY Special Events Division (305) 668-3873 South Miami Police (305) 663-6301 Public Works & Engineering (305) 403-2063 Parks and Recreation (305) 668-3876 Code Enforcement (305) 668-7335 Planning and Zoning (305) 663-6326 11 6 INDEMINIFATION AGREEMENT THIS AGREEMENT (“Agreement”) is entered into by and between _______________________________ (“Applicant”), and the City of South Miami (“City”) on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) ________________________________________ at __________________________________ (location) on (date(s)) __________________________________. (“Special Event”); and WHERAS, pursuant to of the City’s Code and the City’s Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively “Indemnitees”) harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney’s fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the exten t caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 5. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. I am _______________________________ [Print name of Applicant] Under penalties of perjury, I declare that I have read the foregoing application, including the information that has been inserted into this form, and the facts stated in this document are true. ____________________________________ __________________________________ APPLICANT SIGNATURE DATE ____________________________________ NOTARY SIGNATURE Subscribed and sworn before me, this _______ day of __________________, County, State of__________________ _______________________________ Signature (NOTARY PUBLIC) Petrol Brews, LLC DRT 2025 Sunset Place January 17, 18, and 19th, 2025 Alvaro Rodriguez 12 13 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement')is entered into by and between Petrol Brews,LLC ("Applicant"),and the City of South Miami ("City")on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS,the Applicant has submitted a Special Event Permit Application to the City for (event title) DRT 2025 Sunset Place (location)on (date(s))January 17,18,and 19th,2025 ("Special Event");and WHERAS,pursuant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now,THEREFORE,in consideration of the matters recited above,the mutual covenants set forth herein,and other good consideration the receipt and sufficiency of which is hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and correct. 2.Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assigns (collectively "Indemnitees")harmless from and against any and all such claims,suits,actions, damages,or causes of action arising as result of the Special Event,or of the condition of the site on which the Special Event is held including any personal injury or loss of life,or damage to or loss of property,and from and against any costs,attorney's fees,expenses or liabilities included in and about the defense or settlement of any clams,and the investigation thereof,except to the extent caused by indemnitees negligence of willful misconduct. 3.No Street shall be closed without approval from the City Commission. 4.Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 5.Event areas shall be restored to equal or better condition than they were before the event started. 6.Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents,servants or employees,invitees and onlookers. 7.If all restoration work is not performed within 30 days of work completion,the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8.Applicant must pay all fees prior to the date of their event(s). IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its dulyauthorizedsignatory(ies)on the date set forth below and notarized. I am ro Rodriguez [Print name of Applicant] Unden penalties of perjury,I declare that I have read the foregoing application,including the information that has been inserted into this form,and the facts stated in this document are true. Al/^" APPi/jMIt SIGNATURE DATE NOTARYKIGNATURE Subscribed and sworn before me,this day of , County,State of Signature (NOTARY PUBLIC) 6 7 ROUTE/MAP A map of the event site is required and should indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the spac e provided below, or attach a map to the application upon submittal. The following must be identified and labeled 1. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities 2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area 14 15 notification/petition ta We,the undersigned business and/or residents,have been notified of street closures associated with the event noted about on said date,and hereby agree or disagree to the closure(s).We are also aware that this response may not effect this application being disapproved. 1 Resident/Business Name Contact Name/Title Phone No.Signature Check one CS/ZZ/oS W«7^i m -^^^ree Disagree [^^Ia /'— Agree d Disagree ('J ETAgree Cl Disagree hOO+\A/Of A 3 G^o Sos Agree S^Disagree Mjyn c\3OS-^y-OGC/dSgree Disagree 506-6(9^-^^CTAgree Cl Disagree \tlSgree Disagree 1g>fc 70W1 0j^~^3 Agree Disagree I C cc;It +6*f-e.{odan _J3^^gree Disagree Mh-c-305 5G>VI5^i B^Agree Disagree M u r ;o 5 .>\A-C Agre^,Disagree UC Bi H 3 056^^?^'A')Q Agree Disagree per 4 &(.)<0 S>KiiSPhis Vin d'M <5 Q Agree Disagree A I "^'-2 /'l-^l^0 Agree Disagree )eTCt 16K3 TJc tvAdTel)2^/u/-d/Z|Cl Agree r-u--—Com-RkrDisagreeK)O Cid Maoc^1 Cl Agree Cl Disagree (1^'0Agree Cl Disagree 4kl Sadies WS-qi&oet 8 Cl Agree Cl Disagree 8 16 NOTIFICATION/PETITION Dtzr T-nb 7J<zn iB । We,the undersigned business and/or residents,have been notified of street closures associated with the event noted about on said date,and hereby agree or disagree to the closure(s).We are also aware that this response may not effect this application being disapproved. 1 Resident/Business Name Contact Name/Title Phone No.Signature Check one NcXUs /Mw/tT 0 Agree 0 Disagree -STMio IX J---J Agree Disagree 4/0 Agree O Disagree 3/^^32 Q^Agree Q Disagree c*Viid Desnce &[Degree Disagree 3>cK(/%-'O Agree 0 Disagree—— G<a\o^7^3 0 Agree O Disagree J —6 Oj<oVc\305£$8W 03 Agree O Disagree 0 &6-77O-^7 0 Agree O Disagree (3 °C&Sgree O Disagree ClASUA ViCWA ViCw^A ree 0 Disagree u /O Agree O Disagree O Agree 0 Disagree 0 Agree O Disagree 0 Agree O Disagree O Agree O Disagree O Agree O Disagree O Agree O Disagree 8 9 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. HANDBOOK: Received and reviewed the Special Events Handbook. APPLICATION: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. APPLICATION FEE: A $60 application fee and $100 administrative fee must accompany your submission in check or money order form. SIGNATURES: Application must be signed and notarized. EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. COPY: It is strongly recommended that you make a copy of your application for your own records SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator Gibson-Bethel Community Center 5800 SW 66th Street South Miami, FL 33143 Office: 305-668-3873 Email: yvaldes@southmiamifl.gov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. EVENT FEES: All other City service fees including but not limited to, Off-Duty Police, Public Works, Parking Meters, etc. will be due ten (10) days prior to the event date. 17 City of South Miami Commission 6130 Sunset Drive South Miami, FL 33143 Dear Honorable Members of the South Miami City Commission, Subject: Request for Waiver of City-Associated Costs I am writing to formally and respectfully request a waiver of the costs associated with the hosting of DRT 2025 (Das Renn TrePen), a cherished event that has a longstanding history in the City of South Miami. Founded by myself and Yordaily Garcia in 2015, DRT has become the largest Porsche gathering in South Florida, drawing tens of thousands of automotive enthusiasts to celebrate the legacy and community of Porsche. The event showcases an impressive array of Porsche models, from vintage classics dating back to 1950 to the latest innovations, making it a significant attraction for both residents and visitors. We are thrilled to be bringing this much-loved event back to South Miami for another year, with its vibrant setting and strong ties to the community. However, as the proposed budget attached hereto reflects, the cost of doing so is significant. The outlined costs incurred for this endeavor total approximately $639,000. The city’s fees reflected in such budget are $44,127.25, which include the following: 1. Application & Administration: $160 (Paid) 2. Police Department (Direct): $30,206 3. Public Works (Direct): $3,000 4. Public Works Material & Equipment (Indirect): $750 5. Street Closures & MOT (Indirect): $2,196 6. Parking Meters (Indirect): $7,650 7. Municipal Parking (5 decals): $325 DRT 2025 has been historically well-attended and deeply appreciated by the city’s constituents. It is a unifying event that not only celebrates the automotive heritage of Porsche but also fosters a sense of pride and community spirit in South Miami. However, absorbing these costs could significantly constrain our ability to allocate resources towards essential components of the event. As such, I respectfully request that the City Commission waive the above referenced costs. We are grateful for the strong relationship we have built with the City of South Miami over the years and are committed to continuing this partnership. Your financial support in waiving these costs will not only help make the best event possible but also aPirm our relationship with the City and the City of South Miami’s dedication to fostering initiatives that enrich the lives of its residents. 18 Thank you for considering this request. I am happy to provide additional information or discuss this matter further at your convenience. Please do not hesitate to contact me at 305-301-7545 or rod.alvaro911@gmail.com. Sincerely, /s/Alvaro Rodriguez/ Alvaro Rodriguez Founder, Das Renn TrePen 19 Proposed Budget 2025 Anticipated Expenses Estimated Cost Private Venue $75,000.00 Event Insurance $5,000.00 City $44,127.25 Employees/Site Staff/Labor $185,000.00 Barricades $2,000.00 Décor $25,000.00 Print $45,000.00 Program $135,000.00 Food and Bev $55,000.00 Legal $5,000.00 Merchandise $45,000.00 Misc*$18,500.00 *Misc includes anything from equipment rentals to website. Total $639,627.25 Anticipated Income Ticket Prices Expected VIP $37,500.00 Preview Party $250.00 Exptected General Adm $63,750.00 VIP Sat/Sun $250.00 Expected Driver Part.$21,000.00 Gen Adm Sat/Sun $75.00 Expected Preview Party $25,000.00 Driver Participants $150.00 Merchandise -$10,000.00 Sponsorships $300,000.00 Total $437,250.00 Net Income -$202,377.25 20