Res No 178-24-16283RESOLUTION NO.178-24-16283
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,RATIFYING THE PURCHASE OF HOLIDAY
DECORATIONS FROM THE CHRISTMAS PALACE,LLC
IN THE AMOUNT OF $31,452;PROVIDING FOR
IMPLEMENTATION,CORRECTIONS,AND AN
EFFECTIVE DATE.
WHEREAS,the City of South Miami (the “City”)Public Works Department (the
“Department”)undertakes the task of overseeing the installation of festive holiday decorations and
displays (the “Decorations”)throughout the City,including at City Hall,the Town Center,and
various other locations across the community;and
WHEREAS,Article III,Section 5 of the City Charter provides that all purchases in excess
of the purchasing limitations set by ordinance of the City Commission shall be approved by the
City Commission after competitive conditions have been maintained and competitive bids sought
from at least three different sources of supply,if available,with such determination to be made by
the City Commission;and
WHEREAS,the City Commission has not yet adopted an ordinance establishing
purchasing limitations,so the previous $5,000 purchasing limitation continues in effect;and
WHEREAS,due to their limited availability,the unique nature of the Decorations,and to
ensure timely delivery of the Decorations,the City Manager finds it in the best interest of the City
to waive purchasing requirements requiring competitive quotes;and
WHEREAS,the City purchased the Decorations from The Christmas Palace,LLC (the
“Vendor”)as they became available and on an as-needed basis in the amount of $31,452,all as set
forth in the Quote attached hereto as Exhibit “A”;and
WHEREAS,the City Commission desires to retroactively approve the purchase of the
Decorations from the Vendor in the amount of $31,452,consistent with the Quote attached hereto
as Exhibit “A”;and
WHEREAS,the purchase of the Decorations in the amount of $26,402 shall be charged
to the FY 23-24 Capital Improvement Program Fund Account No.301.1730.541.6450 and the
amount of $5,050 to the FY23-24 Streets and Landscaping -Landscape Maintenance Account No.
001.1730.541.4625;and
WHEREAS,the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AS FOLLOWS:
Page 1 of 2
Res.No.178-24-16283
Section 1.Recitals.The above-stated recitals arc true and correct and arc incorporated
herein by this reference.
Section 2.Ratifying Purchase of Holiday Decorations.The City Commission
hereby ratifies the purchase of the Decorations from the Vendor in the amount of S3 1,452,
consistent with the Quote attached hereto as Exhibit “A.”The City Manager is hereby authorized
to charge the purchase of the Decorations in the amount of S26,402 to the FY23-24 Capital
Improvement Program Fund Account No.301.1730.541.6450 and the amount of S5,O5O to the
FY23-24 Streets and Landscaping -Landscape Maintenance Account No.001.1730.541.4625.
Section 3.Implementation.That the City Manager is authorized to take all actions
necessary to implement the purchase of the Decorations and the purposes of this Resolution.
Section 4.Corrections.Conforming language or technical scrivcncr-typc corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 5.Effective Date.This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 10lh day of December.2024.
ATTEST:
—CITY CL^RK
READ AND APPROVED AS TO FORM.
LANGUAGE,LEGALITY ANDEXECUTION^™
WEISS SEROTA HELFMAN COLE
&BIERMAN,P.L.
CITY ATTORNEY
APPROVED:
M^YOR S
COMMISSION VOTE:5-0
Mayor Fernandez:Yea
Vice Mayor Corey:Yea
Commissioner Bonich:Yea
Commissioner Calle:Yea
Commissioner Rodriguez:Yea
Page 2 of 2
5
Invoice
Page 1 of 1
www.THECHRISTMASP^LACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 330'6
(305)558-5352
Fax:(305)558-6718
Invoice#7-0101780-01
Date:09/20/2024
PO#P0015060
Ship Via:
Terms:NET 10
Order No:7-0101780
Due Date:09/30/2024
o 7-C141320 Phone:3056636343£CITY OF SOUTH MIAMI
o 6130 SUNSET DRIVEWMIAMI,FL 33143
Item #/Type Ord Shipped B/O Descrip ion Price Ext pre
0671412306 40 40 6'GOLD DECOR GARLAND 50LED BO 47.00 1,880.00
0671403334 40 40 32"RED BOW 30.00 1,200.00
0671410002 1 1 7.5'REC TELEPHONE BOOTH 1,900.00 1,900.00
AFTER DECEIT BER 9TH
ALL SALES FINAL
NO REFUNDShllllllllllllllillllllllllllhlllllUIIIIIIII^
Total Cube:179.76 Users:JIMMY Total line items:3 Subtotal:
Order Subtotal:
Tax:
Total:
4,980.00
0.00
0.00
4,980.00
Tender:
Accounts Receivable 4,980.00
Net tender:4,980.00
6
7
Order
Page 1 of 1
www.THECHR ISTMASPALACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 33016
(305)558-5352
Fax:(305)558-6718
Order #
Date:
PO#
Ship Via:
Terms:
Ship Date:
7-0101733
06/06/2024
P0014989
NET 10
£3056636350 Phone:305-403-2063£CITY OF SOUTH MIAMI
O.6130 SUNSET DR®SOUTH MIAMI,FL 33143
Item #I Type Ord Shipped B/O Description
0671490678 2 7'BLUE CHERRY BLOSSOM TREE
LED
Price Ext pre
700.00 1,400.00
Total Cube:15.80 Users:DMAIRENA Total line items:1 Subtotal:1,400.00
Tax:0.00
Total:1,400.00
AFTER DECEMBER 9TH
ALL SALES FINAL
NO REFUNDS
8
9
Invoice
Page 1 of 1
www.THECHRISTMASPALACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 33C 16
(305)558-5352
Fax:(305)558-6718
Invoice#7-0101734-01
Date:08/29/2024
PO#015003
Ship Via:
Terms:NET 10
Order No:7-0101734
Due Date:09/08/2024
o 3056636350 Phone:305-403-2063£CITY OF SOUTH MIAMI
o 6130 SUNSET DR
SOUTH MIAMI,FL 33143
Item #/Type Shipped Description Price Ext pre
0.00
0671400190 1 *5.5’RED SLEIGH WITH SNOWFLAKE 1,799.99 1,799.99
0671400040 1 67"RED CLIMB NG SANTA 699.99 699.99
8720194159309 4 80LED RED BAI
TRANSPARENT
.L MICRO
WIRE
27.99 111.96
8720194159293 3 80LED MULTI BALL MICRO
TRANSPARENT WIRE
27.99 83.97
8720194159316 3 80LED GREEN
TRANSPARENT
BALL MICRO 27.99 83.97
8720093267082 10 220LED WARM WHITE 15"SNOWFLAKE 34.99 349.90
0671410041 1 2’SKATING RUDOLPH REINDEER 909.99 909.99
Total Cube:204.14 Users:JIMMY Total line items:7 Subtotal:
Tax:
Total:
4,039.77
0.00
4,039.77
Tender:
Accounts Receivable 4,039.77
Net tender:4,039.77
AFTER DECEMBER 9TH
ALL SALES FINAL
NO REFUNDSlllllll»^
10
Invoice
ISTM.&ALACE
£7-C141320 Phone:3056636343
2 CITY OF SOUTH MIAMI
o 6130 SUNSET DRIVE
MIAMI,FL 33143
Page 'of 1
9820 NW 77th Avenue
Hialeah Gardens,FL 33C 16
(305)823-5972
Fax:(305)823-1106
a
Invoice#7-0101750-01
Date:08/07/2024
PO#015046
Ship Via:
Terms:
Order No:7-0101750
Item #/Type Shipped Description Price Ext pre
0.00
0671400091 1 ‘WX6'RED HOLIDAY CAR 3,750.00 3,750.00
0671499281 8 4'X22"RED BOW BANNER
ALUMINUM FR!\ME 120V WARM WHITE
150.00 1,200.00
IllllllllllllllllllllllllllllllhllllllO
Total Cube:81.08 Users:JIMMY Total line items:2 Subtotal:
Tax:
Total:
4,950.00
0.00
4,950.00
Tender:
Accounts Receivable 4,950.00
—Net tender:4,950.00
11
12
SSustnH£ALACE
Invoice
Page 1 of 1
www.THECHRISTMASPX.LACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 330 1 6
(305)558-5352
Fax:(305)558-6718
6 3056636350 Phone:305-403-2063£CITY OF SOUTH MIAMI
o 6130 SUNSET DRWSOUTHMIAMI,FL 33143
Invoice#7-0101752-01
Date:09/18/2024
PO #P0015003
Ship Via:
Terms:NET 10
Order No:7-0101752
Due Date:09/28/2024
E17SFT2
Item #/Type Ord Shipped B/O Description Price Ext pre
0671499219 3 3 6'X2'LE:D MERRY CHRISTMAS SIGN
WARM WHITE RED WHITE 120V
245.00 735.00
0671481008 3 3 COMMERCIAL WREATH 8'3420T
1PC IN 4 CTNS.
920.00 2,760.00
0671497943 6 6 C9 GREEN 25PK 20.00 120.00
0671497942 6 6 C9 RED 25PK 20.00 120.00
913 3 3 LABOR TO LIGHT THE WREATH 100.00 300.00
0671497965 1 1 C9 1003'ROLL GREEN WIRE 12"350.00 350.00
Total Cube:157.17 Users:JIMMY Total line items:6 Subtotal:4,385.00
Order Subtotal:0.00
Tax:0.00
Total:4,385.00
Tender:
Accounts Receivable 4,385.00
Net tender:4,385.00
AFTER DECEMBER 9TH
ALL SALES FINAL
NO REFUNDSIIIIIIIIIIIIIIIIIIIIIIIIM
13
14
Invoice
Page 1 of 1
www.THECHRISTMASPZXACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 330 6
(305)558-5352
Fax:(305)558-6718
7-010Invoice
Date'
PC
20/2024
Ship Via:
Terms:NET 10
Order No:7-0101753
Due Date:09/20/2024
o 3056636350 Phone:305-403-2063£CITY OF SOUTH MIAMI
o 6130 SUNSET DRWTAX#85-8012621693C-1
SOUTH MIAMI,FL 33143
Item #/Type Shipped Description Price Ext pre
0.00
0671410086 1 5'FUNNY SITTNG REINDEER W
SANTA HAT
900.00 900.00
0671499288 1 9'X7’LED SANTa HAT FRAME
WARM WHITE RED WHITE 120V
850.00 850.00
0671410105 1 5'SANTA CLAUS WAVING
GLOVES
525.00 525.00
0671410028 2 4'EAGER REINDEER 400.00 800.00
£
Q.
CO
3 DAY EXCHANGE ONLY
WITH RECEIPT &ORIGINAL BOX
NO REFUND STOF E CREDIT ONLY
Total Cube:82.68 Users:JIMMY Total line items:4 Subtotal:
Tax:
Total:
3,075.00
0.00
3,075.00
Tender:
Accounts Receivable 3,075.00
Net tender:3,075700
15
16
invoice
Page 1 of 1
www.THECHRISTMASPALKCE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 33016
(305)558-5352
Fax:(305)558-6718
p 7-C141320 Phone:3056636343£CITY OF SOUTH MIAMI
o 6130 SUNSET DRIVEWMIAMI,FL 33143
Invoice#7-0101788-01
Date:09/15/2024
PO#P0015089
Ship Via:
Terms:NET 10
Order No:7-0101788
Due Date:09/15/2024
TRANSPARENT WIRE 8 FUNCITIONS B/O
Item #/Type Shipped Description Price Ext pre
0.00
CONSOLEFORBEAR 1 CONSOLE MUSIC FOR BEARS 2,250.00 2,250.00
9257312325 1 57"SANTA CHRIS
TREATS
TMAS SWEET 899.99 899.99
8003650337 2 72"SNOWING LA VIP POST W ELF
AND GIFT BOXES
279.96 559.92
0671410060 1 6'RED GOLD SANTA MAILBOX 749.99 749.99
8729352734 1 *7.5'JUMBO HOL DAY SNOWMAN
STANDING
299.99 299.99
0671410570 1 PENCIL PINE SNOWY 7'24D
574TIPS
99.99 99.99
8717427546005 4 47'192LED WARM WHITE LT SET 27.99 111.96
Total Cube:34.35 Users:JIMMY Total line items:7 Subtotal:4,971.84
Tax:0.00
Total:4,971.84
Tender:
Accounts Receivable 4,971.84
Net tender:4,971.84
3 DAY EXCHANGE ONLY
WITH RECEIPT &ORIGINAL BOX
NO REFUND STORE CREDIT ONLYlilllllilhlllllllllllllillio
17
18
&USTMJ&ALACE
Invoice
Page 1 of 1
www.THECHRISTMASPALACE.com
9820 NW 77th Avenue
Hialeah Gardens,FL 33016
(305)558-5352
Fax:(305)558-6718
o 7-C141320 Phone:3056636343 i2£CITY OF SOUTH MIAMI Q
o 6130 SUNSET DRIVE IE
W MIAMI,FL 33143 CO
Item #/Type Shipped Description
120033 1 LG YELLOW AIF PLANE
134"X120"X57"
913 1 SANTA
Invoice 7-Ol01809-01<Dates 1)9/30/2024
PO#PO0 15104
Ship Via:
Terms:NET 10
Order No:7-0101809
Due Date:09/30/2024
Price
3,500.00
150.00
Ext pre
0.00
3,500.00
150.00
Total Cube:0.00 Users:JIMMY Total line items:2 Subtotal:
Tax:
Total:
3,650.00
0.00
3,650.00
Tender:
Accounts Receivable 3,650.00
Net tender:
3 DAY EXCHANGE ONLY
WITH RECEIPT &ORIGINAL BOX
NO REFUND STOF E CREDIT ONLYiiMiiinm
19
Agenda Item No:8.
City Commission Agenda Item Report
Meeting Date: December 10, 2024
Submitted by: Briana Davis
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
RATIFYING THE PURCHASE OF HOLIDAY DECORATIONS FROM THE CHRISTMAS PALACE, LLC IN THE
AMOUNT OF $31,452; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE.
3/5 (CITY MANAGER-PUBLIC WORKS & ENGINEERING DEPT.)
Suggested Action:
Attachments:
Memo-Christmas_Palace.docx
4A38656-Resolution Ratifying the Purchase of Holiday Decorations V2.DOCX
Invoice 1
Invoice 2
Invoice 3
Invoice 4
Invoice 5
Invoice 6
Invoice 7
Invoice 8
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:December 10th, 2024
SUBJECT:Retroactively approving the purchase of Holiday Decoration for the City
($31,452).
RECOMMENDATION: Retroactively authorize the City Manager to purchase holiday
decorations for the city in the amount of $31,452.
BACKGROUND: The Public Works Department (PW)undertakes the task of
overseeing holiday decorations throughout the city, including the
entrance of City Hall, the Town Center, and various other locations
across the community. Each season, the PW staff transforms these
areas into festive displays.
The decorations and displays have been made through the purchase
of materials from the Christmas Palace, a vendor that specializes in
Christmas decorations.
Purchases of the holiday items were spread over different time
periods due to its limited availability. Public Works made decisions to
procure the items as they became available.
FUNDING: An amount of $26,402 shall be charged to the FY23-24 Capital
Improvement Program fund account No.301.1730.541.6450 with a
balance of $26,459 and an amount of $5,050 charged to the FY23-24
Streets and Landscaping –Landscape Maintenance account
No.001.1730.541.4625 with a balance of $203,535 before these
requests were made, for a total amount of $31,452.
ATTACHMENTS: Resolution
2
&South ’Miami
THE CITY OF PLEASANT LIVING