Res No 157-24-16262RESOLUTION NO. 157-24-16262
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI
RATIFYING THE PURCHASE OF EMERGENCY REPAIRS
FOR A GARBAGE TRUCK FROM PALMETTO FORD IN
THE AMOUNT OF $13,939; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, one of the City of South Miami's (the "City") garbage trucks (the "Truck")
for residential waste collection became inoperable and required emergency replacement of the rear
main seal and a high~pressure fuel pump (the "Repaired Items"); and
WHEREAS, due to the Truck's inoperable condition, it was immediately towed to Palmetto
Ford ("Vendor") for evaluation and sen,ice, and it ,vas not possible for staff to secure additional
quotes without towing the Truck to other vendors and incurring additional diagnostic fees for each
evaluation; and
WHEREAS, due to the critical nature of the Truck, which is necessary to continue
residential waste collection, the City Manager deemed the purchase and installation of the Repairs
an emergency, and thereby waived the requirement for other quotes; and
WHEREAS, the Vendor provided a quote for the Repairs in the amount of $13,939, backed
by comprehensive two-year warranties with no mileage limitations, which Quote is attached hereto
as Exhibit "N' (the "Quote"); and
WHEREAS, the Repairs by the Vendor were authorized in order to timely return the Truck
to its service in residential waste collection; and
WHEREAS, the City Commission desires to ratify the emergency purchase of the Repairs
from the Vendor in the amount of$13,939; and
WHEREAS, the cost of the Repairs shall be charged to the Public Works Maintenance &
Repair-Outside Service, account number 00 l-1760-519-4680, which has a current balance of
$118,455.00, or such other fW1ding source(s) as determined by the City Manager to be in the best
interest of the City; and
WHEREAS, the Mayor and City Commission finds that this Resolution is in the best
interest and welfare of the residents of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. Recitals Adopted. The foregoing recitals are hereby ratified and confim1ed
as being true and correct and are hereby made a specific part of this resolution upon adoption hereof.
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Res. No. I 57-24-16262
Secti on 2. Ratification . The City Commission hereby ratifies the emergency purchase
of the Repairs from the Vendor in the amount of $13,939. The City Manager is hereby authorized
to expend the funds and to charge the cost of the Repairs to Public Works Maintenance & Repair-
Outside Service, account number 00 1-1760-519-4680, which has a current balance of $118,455.00,
or such other funding source(s) as determined by the City Manager to be in the best interest of the
City.
Section 3. Im v lementation. The Ci ty Manager is hereby authorized to take any and
all actions reasonably necessary to implement the Repairs and the purposes of this Resolution.
Section 4. Conections. Confom1ing language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated i nto the final
resol ution for signature.
Section 5.
adoption.
Effective Date. This resolution wi ll become effective immediately upon
PASSED AND ADOPTED this I 5th day of October, 2024.
ATTEST: APPROVED:
CITY~~
~ -
MAYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5-0
LANGUAGE, LEGALITY AND Mayor Fernandez: Yea
EXECUTION THEREOF Vice Mayor Bonich: Yea
Commissioner Calle: Yea
J/J J~,
Commissioner Liebman : Yea
Commissioner Corey: Yea mo
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Agenda Item No:F1.
City Commission Agenda Item Report
Meeting Date: October 15, 2024
Submitted by: Briana Davis
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI RATIFYING THE
PURCHASE OF EMERGENCY REPAIRS FOR A GARBAGE TRUCK FROM PALMETTO FORD IN THE
AMOUNT OF $13,939; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE.
3/5 (CITY MANAGER-PUBLIC WORKS DEPT.)
Suggested Action:
Attachments:
Memo-Garbage_Truck.docx
49T9955-Reso Approving Emergency Repairs to Garbage Truck CAv2.DOCX
Palmetto Ford Quote.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:October 15, 2024
SUBJECT:Ratify the emergency purchase and installation of a rear main seal and a high-
pressure fuel pump for the garbage truck ($13,939).
RECOMMENDATION:Ratify the emergency purchase and installation of a rear main seal and
a high-pressure fuel pump, totaling $13,939, for one of the City’s
garbage trucks.
BACKGROUND:The truck necessitating repairs is a 2013 garbage truck. As a result of
prolonged use and the inevitable wear and tear over the years, the garbage
truck required replacement of the rear main seal and a high-pressure fuel
pump to maintain optimal performance.
Palmetto Ford undertook the necessary repairs to address these mechanical
issues, ensuring the truck remains fully operational for the department. This
vehicle plays a critical role in the removal of residential waste City
residents, and the repairs were essential to preserving its continued utility.
Both the rear main seal and the high-pressure fuel pump are backed by
comprehensive two-year warranties with no mileage limitations.
PROCUREMENT:The staff made efforts to secure three competitive proposals; however, this
was not possible due to the truck's inoperable condition, necessitating its
immediate towing to Palmetto Ford.To secure two additional quotes, we
would have been required to tow the truck to each vendor and incur a
diagnostic fee for each evaluation.
ACCOUNT:Public Works Maintenance & Repair-Outside Service –account number
001-1760-519-4680, which has a current balance of $118,455.00.
ATTACHMENTS:Resolution
Quote
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<eD> COMPANY NAME CITY OF SOUTH MIAMI ESTIMATE DATE TIME
CUSTOMER'S NAME PROPOSED WORK COMPLETION DATE
ADDRESS DATE ESTIMATE EXPIRES
PALMETTO FORD CITY STATE ZIP PAYMENT METHOD □CASH OCHG c::JCREDIT CARD
7245 NW 36TH ST PHONE(DAY) (NIGHT) RETAIN PARTS ONO DYES
MIAMI, FL 33166 FAX: EMAIL ESTIMATE CHARGE /HOURLY PER HOUR
Phone 305-592-3673 RO# QUOTE ESTIMATOR'S NAME TRACEY PAGE 1 OF 1 - -
LABOR BASED ON FLAT RATE HOURLY BOTH
MILEAGE IN SER# MODEL COLOR UNIT#
MILEAGE OUT YEAR LIC.# MAKE FORD ENGINE TYPE
NaN-PART / NUMBER / I I RE• RE• CUSTOMER COMPLAINT/ DETAILS U=Used LABOR PARTS& Line Total
PLACE PAIR R=Rebulh DESCRIPTION DOLLARS MATERIALS
' ' REPLACE HIGH PRESSURE FUEL PUMP ' :DIAGNOSTICS . $370.00 ' ' $370.00 ' ' . ' . '
' ' FLUSH SYSTEM ' :REPLACE FUEL PUMP . ' ' . ' . ' ' ' . . . '
' ' REPLACE FILTERS . :FLUSH LINES AND REPL . . . . . . . . ' . . :FILTERS . $2,315.50 : $5,371.17 ' $7,686.67 . . . . ' . . ' . ' . . . . . . ' . ' . . . . ' . ' . . ' . :FREIGHT . $534.14 ' $534.14 . . ' . .
' . . . . . REPAIR OIL LEAK. REAR MAIN SEAL IS LEAKING: . . . . . . . . . . . . . . . . . DUE TO SEVERITY OF LEAK RECOMMEND . . . . . . . ' . . . . . . REPLACING FILTERS DURING REPAIR . :REPLACE REAR MAIN SE}. $4,625.00: $425.66 . $5,050.66 . . ' . . . ' . . . ' . ' . : . . ' . . . . . .
ALL PARTS/REPAIRS COVERED BY 2 YEAR ' . . . ' . . ' . . ' . ' . . . ' . ' UNLIMITED MILEAGE WARRANTY ' . . . ' . ' ' . . . ' . ' ' . . ' . . ' : . . . ' ' ' . . . .
' ' ' ' . . ' ' ' . . . . ' ' ' . ' . ' ' ' . ' . . ' ' ' I ' '
PLEASE READ CAREFULLY, CHECK ONE OF THE STATEMENTS BELOW, AND SIGN: LABOR $7,310.50
I UNDERSTAND THAT, UNDER STATE LAW, I AM ENTITLED TO A WRITTEN ESTIMATE IF MY PARTS $6,330.97
FINAL BILL WILL EXCEED $201.70. TAX
I REQUEST A WRITTEN ESTIMATE SUBLET --I DO NOT REQUEST A WRITTEN ESTIMATE AS LONG AS THE REPAIR COSTS DO NOT WASTE --EXCEED$ . THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY Supplies $296.96
WRITTEN OR ORAL APPROVAL TOTAL $13,938.43
I DO NOT REQUEST A WRITTEN ESTIMATE THANK-YOU --
SIGNED DATE YOUR BUSINESS IS GREATLY
''. ,· . . APPRECIATED
Please read the back of this document before signing above. Signature on back is required as well as initialing on some line items before we can proceed.
This charge represents costs & profits to the motor vehicle for miscellaneous shop supplies or waste disposal. FS403. 718 mandates a$1.00 fee for each new tire sold in the state of Florida. FS402. 7185
mandates a $1.50 for each new or remanufactured battery sold in the state of Florida A storage fee of $50.00 per day may be applied to vehicles which are not claimed within 3 days of notification