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Res No 124-24-16229RESOLUTION NO. 124-24-16229 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF EVENT-RELATED FEES IN THE AMOUNT OF $1,625.95 AND COSTS PURSUANT TO SECTION lSB-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE "2024 BACK TO SCHOOL WELLNESS FAIR" PRESENTED BY THE SPLASHY HENDRIX BOOK CLUB CORPORATION LLC AND THE RIGHT FIT EDUCATIONAL AND CONSULTING SERVICES, LLC, TO BE HELD ON SUNDAY, AUGUST 25, 2024 AT MURRAY PARK AND THE GIBSON-BETHEL COMMUNITY CENTER; PROVIDING FOR APPLICABILITY OF OTHER CODE REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, the Splashy Hendrix Book Club Corporation, a non-profit organization, and The Right Fit Educational and Consulting Services, LLC (collectively, the "Applicant'), a limited liability company, have submitted an application to host the "2024 Back to School Wellness Fair" on Sunday, August 25, 2024, from 2:00 p.m. to 6:00 p.m at Murray Park and the Gibson-Bethel Community Center (the "Event"); and WHEREAS, the application for the Event is under review and subject to approval by the City Manager pursuant to Section l SB-6 of the City Code; and WHEREAS, provided the application for the Event is approved, the Applicant is requesting a waiver of event-related fees for the Event in the amount of$1,625.95 as follows: EVENT SERVICE FEE DESCRIPTIONS AMOUNT SPECIAL EVENT Af>PLICA TION, ADMIN, & EXPEDITING F'EE $220 n £-•--,.,_£ --""'' UeQ ,& .. _____ --.., ... -... -·-· PARK RENTAL: MURRAY PARK & GBCC MULTIPURPOSE ROOM $1,405.95 QFF Q:s:i:¥ P91:,ISE QR.:ls:ER:s ~ TOTAL ~1 /;.")If! (\If! ; and WHEREAS, pursuant to Section 15B-6(1 I) of the City Code, the City Commission may waive event-related fees and costs imposed pursuant to Section 15B-6; and WHEREAS, the City Commission wishes to support the Event by waiving $1,625.95 in special event-related fees and costs as requested and set forth above, and finds that such waiver is in the best interests of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Page 1 of2 Res. No. 124-24-16229 Section 1. Recitals Adopted. The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption here of. Section 2. Waiver of Fees. Pursuant to Section 15B-6(11) of the City Code, the City Commission hereby waives $1,625.95 in event-related fees and costs associated with the Event as required under the Code, provided and conditioned upon the City Manager approving the application for the Event and the Applicant's compliance with all requirements under Section 15B of the City Code. Section 3. Applicability of All Other Fees and Requirements. Except as waived and provided for herein, all other requirements of the Code remain applicable to the Event, and the City Manager shall ensure compliance with all Code requirements. Section 4. Implementation. The City Manager is hereby authorized to take any and al l necessary action to implement the purposes of thi s Resolution. Section 5. Corrections . Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 6. Severability. If any section, clause, sentence, or phrase of this Resolution is for any reason held invalid or unconsti tutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of thi s Resolution. Section 7. Effective Date. This Resolution shall become effective immediately upon adoption. PASS ED AND ADOPTED this 20th day of August, 2024. READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY, AND EXECUTION THEREOF CITY ATTORNEY Page 2 of 2 ~-MAYOR COMMISSION VOTE: Mayor Fernandez: Vice Mayor Bonich: Commissioner Calle: Commissioner Corey: Commissioner Liebman : 4-0 Yea Absent Yea Yea Yea Agenda Item No:7. City Commission Agenda Item Report Meeting Date: August 20, 2024 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF ALL EVENT-RELATED FEES IN THE AMOUNT OF $2,691.95 AND COSTS PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE “2024 BACK TO SCHOOL WELLNESS FAIR” PRESENTED BY THE SPLASHY HENDRIX BOOK CLUB CORPORATION LLC AND THE RIGHT FIT EDUCATIONAL AND CONSULTING SERVICES, LLC, TO BE HELD ON SUNDAY, AUGUST 25, 2024 AT MURRAY PARK AND THE GIBSON-BETHEL COMMUNITY CENTER; PROVIDING FOR APPLICABILITY OF OTHER CODE REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS, RECREATION & CULTURE DEPT.) Suggested Action: Attachments: Memo-2024 Back to School Wellness Fair.docx Resolution-2024_Back_to_School_Wellness_Fair.docx Applicant's Fee Waiver Letter.pdf Application & Supporting Docs..PDF 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission FROM:Genaro “Chip” Iglesias, City Manager DATE:August 20, 2024 SUBJECT:Fee waiver request in the amount of $2,691.95 for a proposed 2024 Back to School Wellness Fair event RECOMMENDATION:This item is submitted for consideration of a fee waiver approval in the amount of $2,691.95 for the Splashy Hendrix Book Club Corporation and The Right Fit Educational and Consulting Services LLC to host their 2024 Back to School Wellness Fair on Sunday, August 25, 2024, at Murray Park and the Gibson-Bethel Community Center. BACKGROUND:The Splashy Hendrix Book Club Corporation, a non-profit organization, and The Right Fit Educational and Consulting Services LLC (collectively, "the applicant"), a limited liability company, have submitted a special event application to host the 2024 Back to School Wellness Fair (the “event”) on Sunday, August 25, 2024, from 2:00 p.m. to 6:00 p.m. at Murray Park and the Gibson-Bethel Community Center. The applicant anticipates fewer than 100 attendees at any given time, and states that the event will bring the community together to promote student health and well-being. The applicant will offer health screenings, pediatric referrals, refreshments, and educational resources for families. Additionally, the event aims to provide parents with tools to improve academic outcomes for children in underserved communities. The applicant anticipates City staff will be on-site to assist with litter removal and restroom maintenance, while police officers will be present for the duration of the event. The applicant must submit a Certificate of Insurance that meets the City’s standard requirements and names the City of South Miami as an additional insured prior to the event. FEES TO BE WAIVED:The applicant is requesting to waive all special event fees in the amount of $2,691.95, as illustrated in the table below: 2 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM EVENT SERVICE FEE DESCRIPTION AMOUNT APPLICATION,ADMIN, & EXPEDITING FEE $220 PARKS STAFF (2)$560 PARK RENTAL $1,405.95 OFF-DUTY POLICE OFFICERS $506 TOTAL $2,691.95 SECURITY DEPOSIT:A $500 refundable security deposit is required by the applicant and will be applied only if there is event-related damage or trash remaining post event. ATTACHMENTS:Resolution Special Events Application & Supporting Documents Fee Waiver Letter 3 RIGHT The Right Fit Educational & Consulting Services �14508 Lincoln Blvd, Miami, FL 33176 Ste. 210 trfeducationalservices@gmail.com CJ {305) 986-0363 B Trfeducationalservices@gmail.com � Trfeducationalservices.com July 22, 2024 Splashy Hendrix Book Club &The Right Fit Educational Consulting Services, LLC 2024 Back to School Wellness Event City of South Miami Commissioners City Hall South Miami, FL 33143 Dear City of South Miami Commissioners, I am writing on behalf of Splashy Hendrix Book Club a non-profit organization &The Right Fit Educational Consulting Services, LLC to request financial support for our upcoming event, the 2024 Back to School Wellness Fair. Our organization is dedicated to providing educational advocacy and consulting services to students with an exceptionality and all others, with a focus on mental health advocacy and overall wellness. The 2024 Back to School Wellness Fair aims to bring together the community to promote health and well-being among students. The event will feature health screenings, pediatric referrals, refreshments, and educational resources for families. Additionally, we will be providing a blueprint for parents to enhance the academic outcomes of children in undeserved communities. We believe that by supporting this event, the City of South Miami can play a crucial role in improving the educational and overall well-being of our community's youth. Your financial support will help us cover the costs associated with venue rental, equipment, materials, fee waiver and outreach efforts to ensure the success of the Wellness Fair. We are confident that this event will have a positive impact on the students and families in South Miami, and we hope that the City Commissioners will consider partnering with us to make this event a reality. We are open to discussing the details of the event and how your support can be recognized during the Wellness Fair. Thank you for considering our request. We look forward to the opportunity to collaborate with the City of South Miami to create a meaningful event for our community. It is our hopes that this collaboration proposal will serve as the foundation of our fruitful partnership. Sincerely, Telica Henry-McQueen Founder/CEO Splashy Hendrix Book Club The Right Fit Educational Consulting Services, LLC 6 7 Permit#: ______ _ !I I[ CIT\' or rt rnSANT IIVJN(i SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty {60) days prior to the date of the event. Application submitted less than thirty {30) days prior to an event will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANT NAME: Telica Henry-McQueen TITLE: __________ _ DAY TIME PHONE: +1 (305) 986-0363 MOBILE: +1 (305) 986-0363 EMAIL: trfeducationalservices@gmail.com 2nd CONTACT NAME:,_......;;J;..;;o;,_h.;,;.n __ n .... v __ z __ e __ i._.g--'le __ r____ TITLE: Commissioner ------------------""----------- DAY TIME PHONE: ___ (7_8_6_)_23_2_-_1 _39_1 __ _ MOBILE: _ __,_(7_8_6_,_)2_3_2-_1_39_1 __ EMAIL: _____ =Z._e .... ig..__le __ r __ b __ o..,_yz __ 2_,@......_g"""'m .... a=i .... l.c=o--m__,_ ____________ _ ORGANIZATION INFORMATION NAME OF ORGANIZATION: __ =S=pl::.as=h.,_,_y_,_H,.,.e=n=dr=ix:...:B=o=o=k =C=lu=b ... (5=0'-'1...;:C~3=)'-'IT.....,h=e..:..;R=i9.h ... t F_it.,.;E.d_u_ca=t_,io=na_l=S=e=rv=-ic.es=- ADDRESS: __ 1..._4....;;;;5 ..... 0 __ 8...;;;;L __ in.;..,;;;c,_,,o._ln .... B=l"'""vd~S--ui=te __ 2=1--0.....:...M=ia=m--i"--'.F....:L::...;.33=-1--7...;6'--_____ _ PRESIDENT/MANAGER NAME: __ T....;e;...li;....,c __ a .... H.a..ae.;..;n_,.ry'---'-M=cQ=ue=-e=n _____ PHONE: + 1 (305) 986-0363 Is your organization a non-profit, S0l(c) (3) certificate holder? D NO ~YES -If YES, please provide a copy of your certificate with the application. EVENT INFORMATION □ □ □ 1YPE OF EVENT: FESTIVAL/CELEBRATION RUN/WALK FILM/PHOTO PERMIT £Q{HARITY □OTHER: ------------- NAME OF EVENT: ____ C ___ o __ m ___ m.a....-,u __ ni __ ty'-=E""-n .... g=ag..._e ..... m"---e.a...n,.;;...t W...,;..;.it __ h'-S;;;..p,__e;;;..c=i=al'-G=--'iv-=e=a'"""w=aa..<.y=s ___ _ LOCATION OF EVENT: 6701 SW 62nd Street, South Miami, FL 33143 5825 SW 68th Street, Suite 4, South Miami, FL 33143 rl EVENT DATE(S): August 25. 2024 / ---------................ -.... ™-i1----NEW EVENT O RETURNING EVENT Will THIS BE AN ANNUAL EVENT? 0 NO YES IF YES, THIS IS THE 1st YEAR OF THE EVENT 1 8 ANTICIPATED ATTENDANCE: 50-60 ACTUAL EVENT TIME: 2 AM/PM to 6 AM/PM ASSEMBLY DATE(S): 8/25/2O~UP TIMES: 11:00 A.M 1o ~1:_00~P~M~-~IM/PM BREAKDOWN DATE(S): 8/25/2024 BREAKDOWN TIMES: 6:00 PM AM/PM to 7:00 PM 2 9 EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. Ibis event is partially sponsored by the children s tn ,st in order ta provide educational services to children and families in disadvantaged neighborhoods. School supplies are tools for success tor students while parents may require some professional 91 iidance ta enhance the parental tools needed far sti 1dents' sIIccess the Right Fit educational and consulting services is very proud to support the south M1am1 community wfule Improvmg academic outcomes. LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: D Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.) D Applicant/Organization owns the requested event location D Applicant/Organization will be using private property Comments/Restrictions: ---------------------------- Property Owners Name: _____________ _ Phone: ------------ Property Address:------------------------------- Telica Henry-McQueen PRINT APPLICANT'S NAME PROPERTY OWNER SIGNATURE NOTARY SIGNATURE Subscribed and sworn before me, this ____ Day of ______ __, a Notary Public in and for ------ County, State of _______ _ Signature {NOTARY PUBLIC) APPLICANT'S TITLE July 16, 2024 DATE 2 10 POLICE DEPARTMENT Off-duty police officers are required for street closures as determined by the Police Department. You will be required to hire off-duty police officers if your event includes street closures, alcohol sales or large crowds over 50 people. Applicants will be responsible to pay for off-duty officers prior to the event date. Yes □ □ □ Will your event obstruct the normal flow of traffic or sidewalks? Do you expect the total attendance for your event to be over 50 people at any one given time? Will you be requesting the use of off-duty police officers? If YES, how many ___ Please note: if you answered NO, to this question off-duty officers can still be assigned to your event at a cost to the applicant if deemed necessary. If NO, please describe why you feel the event will not require off-duty officers. The event targets school aged children It's being supported by the community as well as the coaches and South Miami PAL. STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. None Please note: All closures require City Commission approval by resolution and may take up to two (2} months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes □ Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. Please note: Only 501(c){3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre-approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department. D Have you notified the event location neighbors or businesses about your event? 3 11 CODE ENFORCEMENT No Will you be having any music and/or amplified sounds during your event? Will your event be starting before 8:00 AM? Will any music and/or amplified sounds play past 9:30 PM? PARKS AND RECREATION □ □ No □ PARKING DIVISION Yes □ r/ □ PUBLIC WORKS Yes □ □ □ □ Will this event take place in any of the South Miami City parks and/or recreation facilities? Please note: A rental fee will be applicable if a city park is being used. Will this event require the use of any Department equipment (stage)? If YES, please specify size of the stage requesting: _______ _ Will this event require the use of any Department staff? Will you be renting any City parking meters? If YES, how many __ _ Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee. Do you have enough on-site parking to accommodate your event? Will your event involve the use of a shuttle and/or alternate parking sites? Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? Will your event require any full and/or partial right-of-way closures? Please note: Any right-of-way closures will require at least one off-duty officer per corner and the rental of barricades. Would you like the City to provide you with any additional barricades for your event? If YES, how many ____ _ Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? Jf NO, please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. Volunteers will assist with cleaning up. 4 12 ADDITONAL EVENT FEATURES □ Temporary Fencing □ I nfl ata b I es/Rides Live Music □ Signs/Banners □ Additional Barricades □ Open Flames □ Tents or Canopies □ Electrical Services/ Generators □ Port-A-Johns □ □ Other: Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit at the cost to the applicant. FEE WAIVERS Applicants requesting a fee waiver must complete the below section and must include a letter from the business or organization along with the completed Special Events Application. It is at the discretion of the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months. Yes/ NDo rs/ Will you be submitting a letter for the waiver of fees? If YES, please list all fees that will be requested to be waived: All fees FILM/STILL PHOTOGRAPHY Type of Production: _____ P_r_of"'"'e ___ s_s_io--n"""a ..... 1 ..... P""'h"""o ___ to_g........_ra ..... p_h_e __ r ______________ _ Special Effects or Weapons: _________________________ _ Base Camp location: ____________________________ _ Number of Cast: ______ _ Crew: _______ _ Extras: ________ _ Type of Vehicle: _________________ _ Total Vehicles: _____ _ Parking Location:------------------------------ DEPARTMENT DIRECTORY Special Events Division (305) 668-3873 Public Works & Engineering (305) 403-2063 Code Enforcement {305) 668-7335 South Miami Police Parks and Recreation Planning and Zoning {305) 663-6301 (305) 668-3876 (305) 663-6326 5 13 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between Telica Henry~McQueen (" Applicant"), and the City of South Miami ("City"} on the date on which the fast of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) Community Engagement With Giveaways at saoo sw send Street. South Miami. FL 33143 {location) on (date(s)) August 25, 2024 . ("Special Event"); and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "lndemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FOOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 5. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to start of their event of any cancellations to be considered for any refunds. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. Telica Henry-McQueen PRINT APPLICANT'S NAME APPLICANT'S TITLE ;JJL~~M~ APPLICANT SIGNATI'.JRE July 16, 2024 DATE NOTARY SIGNATURE Subscribed and sworn before me, this ___ day of _______ __. County, State of _______ _ Signature (NOTARY PUBLIC) 6 14 ROUTE/MAP A map of the event site is required and should indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the space provided below, or attach a map to the application upon submittal. The following must be identified and labeled 1. Event site (streets, bldg., etc.) 3. canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities 2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area 15 NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s}. We are also aware that this response may not effect this application being disapproved. " ' ( <, ' ' ' • ~ ~ a I 1"\ ''' •• '/-~ ,' ,] "~'1 ~ {~ "\ 1' l Resident/Business Name Contact Name/Title Phone No. Signature , , , \, Check one ")1>'" ,'" , • a ~, ,•~ <.., ' ' x, ~, ',, .f' ',, } ,,: <'!, \ "'} {\, ~ D Agree D Disagree 0 Agree D Disagree 0 Agree D Disagree D Agree D Disagree D Agree 0 Disagree D Agree 0 Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Disagree 0 Agree D Disagree D Agree D Disagree 8 16 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed . The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. 0 APPLICATION: 0 APPLICATION FEE: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. A $60 application fee and $100 administrative fee must accompany your submission in check or money order form. D SIGNATURES: Application must be signed and notarized. D EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc . D NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. 0 SITE PLAN: □ COPY: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. It is strongly recommended that you make a copy of your application for your own records SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator Gibson-Bethel Community Center 5800 SW 66th Street South Miami, FL 33143 Office: 305-668-3873 Email: yvaldes@southmiamifl.gov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. 0 INSURANCE: 0 EVENT FEES: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. All other City service fees including but not limited to, Off-Duty Police, Public Works, Parking Meters, etc. will be due ten (10) days prior to the event date. 9 17 Department of the Treasury Internal Revenue Service Tax Exempt and Government Entities IRS P.O. Box 2508 Cincinnati. OH 45201 SPLASHY HENDRIX BOOK CLUB 14508 LINCOLN BLVD SUITE 210 MIAMI. fL 33176-7461 Dear Applicant: Date: 01/16/2024 Employer ID number: 93-4881614 Person to contact: Name: Customer Service ID number: 31954 Telephone: (877) 829-5500 Accounting period ending: January 31 Public charity status; 170(b)( 1 )(A)(vi) Form 990 / 990-EZ / 990-N required: Yes Effective date of exemption: December 13, 2023 Contribution deductibility: Yes Addendum applies: No DLN: 26053408008854 We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 50 l ( c )(3 ). Donors can deduct contributions they make to you under I RC Section 170. You're also qualified to receive tax deductible bequests. devises. transfers or gifts under Section 2055. 2106. or 2522, This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 50 I ( c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N. our records show you're required to iilc an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N. the c-Postcard). If you don't file a required return or notice for three consecutive yems, your exempt status will be nutomaticnlly revoked. If we indicated at the top of this letter that an addendum applies. the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization. go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC. Compliance Guide for 50 I (c)(3) Public Charities. which describes your recordkeeping. reporting. and disclosure requirements. Sincerely. d~u a... • d'~~ Stephen A. Martin Director. Exempt Organizations Rulings and Agreements Letter 947 (Rev. 2-2020) Catalog Number 35152P 18 ACORD® CERTIFICATE OF LIABILITY INSURANCE I CATE (M M/DOIYYYYI ~ 0 611812024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CER TIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXT END OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policie s may require an e ndorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsem ent(s). PRODUCER 1.0Nl ACT NAM E• Next Fi r st Insurance Agen cy, Inc. iJAIB.~J-(8S5) 2 22 -5919 I ft~ Nol : PO Box 6 0787 Pal o Al t o , CA 94 306 !~J~s"· support@n ex tins u r anc e.co m INSURERISl AF FORDING COVERAGE NAIC# INSURER A : St ate National Insurance Co mpany, Inc. 12 8 3 1 INSURED IN SURE R B : Th e Righ t Fi t Educational a nd Consulta ti on 1 1105 SW 161 st Ter INSURER C : M iami, r:L 3 3157 INSURERO : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER· 109893176 REVISION NUMBER· TH IS I S TO CERTIFY THAT THE P OLICI ES O F INSURANCE LI STED BELOW HAV E BEEN I SSUED TO THE INSURED NAMED A BOVE FOR THE POLICY PERIOD INOICATED. NOTWITHSTANDING ANY REQ UIREMENT, TERM O R CONDITION OF AN Y CONTRACT OR OTHER DOCUME N T WITH RESPECT TO WHI CH THIS C ERTIFICATE MAY BE ISSUED OR MAY PERTA IN , TH E INSURANC E AFFO RD ED BY THE PO LI C IES DESCRIBED HEREIN IS S UB JE CT TO ALL THE T ER~S, EXCLU SIONS AND CONDITION S O F SU C H PO LICIES . LIMIT S SH OWN MAY HAV E BEE N REDUCE D BY PAID C LAIM S. INSR TYPE OF INSURANCE AOOL SU8R ,i3hl%~, '~~}iii~, LIMI TS Lm ,.,er, W\Jr\ POLICY NUMB ER X COMMERCIAL GENERAL LIABILITY ii;;EA1CH OCCURRENCE $500,00 0.0 0 I--D CLAI MS -M ACE ~ OCC UR ~ETO><cN lcU -....!:Bfil,:!ISES iEa oc currencei $10 0,000.00 ,-ME O EXP (Any one oe rson) $5,00 0.00 A X NXT 9YRXWR T •01-G L 0 3/1 3/2024 03113120 25 PER SONAL & ADV INJ URY $500,0 0 0.0 0 ,- GEN'L AGGREG ATE LIM IT APPLIES PER : GENERAL AGGRE GATE $1 ,000,000.00 ~ PO LICY □ ~f8r □ LO C PRODUCTS -COMP/OP AGG s 1,000,000,00 OTHER : $ AUl'OIIIOBILE LIABILITY fe~~~~~~l ~IN GLE LI MIT $ I-- AN Y AUT O BOD ILY INJ URY (Per por,,on ) $ ,_ OWNED ~ SCHED ULED I--AUTO S ONL Y ,-AU TO S BODI LY IN JURY (Per acc ide nt ) $ HIRED NON-OWN ED fp~~~&:i~r,;,;,RAMAG E $ I--AUTOS ONLY I--AUTOS ONLY $ UMBRELLA LIAB HOCCUR EACH OC CURRENCE $ ,- EXCESS LIAB CLA IMS -MAD E AGGREGATE $ OE D I I RETENT ION s $ WO RKERS COMPENSATION I ~f:TUTE I I OTH• AND EMPLOYERS' LIABILITY ER Y I N ANYP ROPR IETOR/PARTNER/EX ECUTIVE □ NIA E.L. EACH ACCI DENT s OFFIC ER/MEMBER EX CLUDE D? (Ma ndatory In NH} E.L, DISEASE • EA EMP LO YE E $ ~m ~rp'1f~ ~"l;PERATIONS be low E.L. DISEASE -POLI CY LIMIT $ DESCRIP TI ON OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101 , Addition al Rorn arka Schodulo, may be att och ed If moro spa co Is requlrod) The Certi fi ca te H old er . is Th e Ch ildren's Tru st. Thi s Cert ifk ~te H~lder Is an _Add it ion a l Insured on the Ge nera l_ Lia bili~ poli cy p er t h ~ Ad ditio n a l Insu re d Auto m a1i c Sta tu s Endor~ement. All Cert ifi cate Holder p rivil eges apply on ly 1f re quir ed by wntten agr eement betwee n the Cert ifi cat e o lder a n d the in sured, a n d are subject to policy t erm s and co n d i tions. CERTI F ICATE HOLDER The Children 's Tru st 31 50 SW 3rd Ave Miami, ~L 33 129 ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE A B OVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE TH EREOF, NOTIC E WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AU TH ORIZED REPRES ENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved . The ACORD name and logo are registered marks of ACORD 19 TO: Yvette Valdes Special Events Coordinator FROM: Lt. Jesus Aguiar DATE: 08-01-2024 Event: Backpack Giveaway (08-25 -24) Personnel Times # of Hours Commander(s) I I I Supervisor(s) I I I Officer(s) I 2 I 1400-1800 I 04 Other I I I Total PersonneLCost Administrative Fee: ($10 Per Officer X Detail) Equipment: Barricades Flat Rate (Per Order) Additional Fee Per Barricade -$3.00 Police Vehicle ($5 Per Vehicle X Pe r Hour) Subtotal: Roll Kall Administrative Fee (10% of Total) Grand Total: Date Prepared: _s,! /c--; I I I I DISTRIBUTION/ ROUTING Total Hours 08 '.....: Accreditation _1 Professional Compliance :....:Attachments 18J Chief's Office □Support Se rvices J cornmun ications 'Training I I I I $ $ $ $ $ $ $ Hourly Cost $55.00 I 8 CID l8l U PD Total I I I $440.00 I $440.00 0 $20.00 0 0 0 460.00 46.00 506.00 Page l o f 1 20 CITY OF SOUTH MIAMI So i Parks PARKS AND RECREATION DEPARTMENT Special Events Division 5800 SW 66 Street South Miami, FL 33143 TO: South Miami Wellness Fair The Right Fit Educational Services August 2S, 2024 - Special Event Application f--,, __ , ____ .. ~-----·- CITY SERVICE Special Event Administrative Fee •-••"~-•••no,• Special Event Expediting Fee (2) Parks Staff (7 hrs. X $40/hr. X 2 Staff) "~-~-----.. ,-.,.-·-·•~----~--•w~ ""'~••••••••=•~- Murray Park field (7 hrs.) 1 GBCC Multipurpose Room {7 hrs.) Total Amount Due: ! Refundable Security Deposit: l Please make checks payable to ... City of South Miami 6130 Sunset Drive South Miami, FL 33143 "'·•---~--,. ___ '" , . .,~~-···· THANK YOU! DATE: 8/5/2024 AMOUNT $60 $100 $60 $560 ; ' $540.75 $865.20 $2,185.95 $500 ••••• ••~~•• ••m •~-• '"""'·-··· ------'" 21 Valdes, Yvette From: Sent: To: Subject: Valdes, Yvette <YValdes@southmiamifl.gov> Monday, August 5, 2024 9:43 AM Valdes, Yvette FW: Rental Breakdown EMAIL RECEIVED FROM EXTERNAL SOURCE Yvette E. Valdes Culture, Events and Active Adults-Manager City of South Miami Special Events Division Direct: 305-668-3873 6701 SW 62 '''• Street, South Miami, FL 33143 South Miami Plaza: Active Adults Program Direct: 305 -669-0712 5825 SW 68 t h Street, Suite 4, South Miami, FL 33143 lfxl -+ Follow us on: lnstagram I Facebook I Twitter I TikTok I Linkedln I YouTube Download the SoMi Connect App :~ I Google Play Under Florida law, e-mails are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact City Hall by phone or in writing. From: Alvarez, Manuel <MA1varez2@southmiamifl.gov> Sent: Friday, August 2, 2024 4:08 PM To: Valdes, Yvette <YValdes@southmiamifl.gov> Subject: Rental Breakdown Happy Afternoon, Please see below for the rental breakdown. Murray Park Large Field $75 per hour. Total of 7 hours $540.75 ($525 plus $15. 75 in taxes) Gibson Bethel Community Center Multipurpose Room $120 per hour. Total of 7 hours $865.20 ($840 plus $25.20 in taxes}