Res No 107-24-16212RESOLUTION NO. 107-24-16212
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH :MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
PURCHASE OF THREE (3) SKYDIO X-10 DRONES AND
RELATED EQUIPMENT FROM AXON ENTERPRISE, INC.
FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT
TO EXCEED $75,000.00 UTILIZING THE TERMS AND
CONDITIONS OF THE COMPETITIVELY BID
SOURCEWELL CONTRACT NO. 101223-AXN; AND
PROVIDING FOR IMPLEMENTATION, CORRECTIONS,
AND AN EFFECTIVE DATE.
WHEREAS, in 2022, the Florida Legislature adopted an amendment to Section 934.50,
Florida Statutes·, to prohibit the use of drones that are not produced by an approved manufacturer,
as determined by the Florida Department of Law Enforcement (the "FDLE"); and
WHEREAS, the State of Florida, through the FDLE, has initiated the Drone Replacement
Grant Program (the ''Program") to assist agencies that were affected by the changes to Section
934.50, Florida Statutes, adopted in 2022; and
WHEREAS, the City of South Miami (the "City'') has entered into a Program Financial
Assistance Agreement with FDLE for the replacement of the City's existing drones, which were
not produced by an approved manufacturer; and
WHEREAS, in order to replace the existing drones, the City desires to purchase three (3)
Skydio X-10 Drones and related equipment for the drones (the "Equipment"); and
WHEREAS, pursuant to Article III, Section 5 of the City Charter, and the City's
Purchasing Policy adopted by ordinance as part of the 2023/2024 FY Budget, the City's bidding
process may be conducted by making purchases through other governmental agencies that have
followed competitive bidding procedures similar to the City's adopted procedures; and
WHEREAS, the purchase of the Equipment contemplated by the City has been
competitively bid by Sourcewell, a service cooperative created by the Minnesota legislature as a
local unit of government, pursuant to Request for Proposals No. 101223, which resulted in
Sourcewell Contract No. 101223-AXN (the "Sourcewell Contract") with Axon Enterprise, Inc.
(the "Vendor"), based on competitive bidding procedures similar to the City's adopted
procedures; and
WHEREAS, the Vendor has provided the City with a quote for the Equipment in the
amount of $74,999.01, which quote is attached hereto as Exhibit "A" (the "Quote"); and
WHEREAS, the City Commission desires to approve the purchase of the Equipment from
the Vendor and authorize the City Manager to execute a purchase order with the Vendor for the
Page 1 of3
Res. No. 107-24-16212
purchase of the Equipment in an amount not to exceed $75,000.00 consistent with the Quote
attached hereto as Exhibit "A''; and
WHEREAS, the cost of the Equipment will be funded from Account Number No. 106-
7301-521-6430 which has a cw-rent balance of $0, but which is anticipated to be funded in the
amount of $75,000 through the Program upon sw-render of the City's current non-compliant
drones, or such other funding source(s) as determined by the City Manager to be in the best
interests of the City; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of Renewal and Purchase. The City Commission hereby
authorizes the purchase of the Equipment from the Vendor in an amount not to exceed $75,000.00
consistent with the Quote attached hereto as Exhibit "A."
Section 3. Authorization. The City Commission hereby authorizes the City Manager
to execute a purchase order for the purchase of the Equipment from the Vendor in an amount not
to exceed $75,000.00 consistent with the Quote attached hereto as Exhibit "A," subject to the City
Attorney's approval as to form, content, and legal sufficiency. The City Manager is hereby
authorized to charge the cost of the Equipment to Account Number No. 106-7301-521-6430, or
such other funding source(s) as determined by the City Manager to be in the best interests of the
City. Account Number No. 106-7301-521-6430 has a current balance of $0, but which is
anticipated to be funded in the amount of $75,000 through the Program upon surrender of the
City's current non-compliant drones.
Section 4. Implementation. The City Manager is authorized to take any and all
actions necessary to implement the purchase of the Equipment and the purposes of this Resolution.
Section S. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 20th day of August, 2024.
Pagel of3
Res. No . 107-24-16212
ATTEST:
CTIYC~
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
& BIERMAN, P.L.
CITY A TIORNEY
APPROVED:
COMMISSION VOTE:
May or Fernandez:
Vice Mayor Boni ch:
Commissioner Calle:
4-0
Yea
Absent
Yea
Commissioner Liebman : Yea
Commissioner Corey: Yea
Pa ge 3 of3
Agenda Item No:11.
City Commission Agenda Item Report
Meeting Date: August 20, 2024
Submitted by: John Barzola
Submitting Department: Police Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE OF THREE (3) SKYDIO X-10 DRONES AND RELATED
EQUIPMENT FROM AXON ENTERPRISE, INC. FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT TO
EXCEED $75,000.00 UTILIZING THE TERMS AND CONDITIONS OF THE COMPETITIVELY BID
SOURCEWELL CONTRACT NO. 101223-AXN; AND PROVIDING FOR IMPLEMENTATION, CORRECTIONS,
AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-POLICE DEPT.)
Suggested Action:
Authorize the City Manager to purchase three (3) Skydio X-10 drones from Axon utilizing a Sourcewell Contract
not to exceed $75,000.
Attachments:
2024_Drone_Replacement_Memo.docx
Resolution Re Drone Replacement CAv2.docx
Exhibit A - AXON Sourcewell quote.pdf
3X084 South Miami-Signed Award Letter.pdf
Axon Sourcewell Contract 101223.pdf
RFP and Addendums-Public Safety Surveillance 101223.pdf
FSS 934.50 Drone Law.docx
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:August 20, 2024
SUBJECT:Drone Replacement Purchase ($75,000)
RECOMMENDATION: Authorize the City Manager to purchase three (3) Skydio X-10 drones from
Axon utilizing a Sourcewell Contract not to exceed $75,000.
BACKGROUND:The Police Department began utilizing drones purchased from Axon,in
2020. The drones purchased were DJI drones and were operated in
accordance with Florida State law, Federal Regulations and Department
Policy. In 2022 the State Legislature passed an amendment to FSS 934.50
which prohibited the use of certain drones due to security concerns with
certain manufacturers. DJI drones were one of the drones which were
prohibited from being used by governmental agencies in Florida as of
January 1, 2023. The State of Florida through Florida Department of Law
Enforcement (FDLE) initiated a drone re-imbursement program for the
effected agencies in Florida due to the ban.
The Police Department submitted a grant to participate in the drone
replacement program which covered the cost of a replacement drone up
to $25,000. The Police Department was awarded $75,000 to replace all
three (3) of their drones. To participate the Department will have to
surrender their DJI drones and will request a “cash advancement” from
FDLE in the amount of $75,000. Those funds will then be utilized to
purchase three (3) Skydio X10 drones which comply with current Florida
Law.
This purchase will be made utilizing a current Sourcewell Co-Op purchasing
contract with Axon.
FUNDING:Account 106-7301-521-6430 (Current balance of 0)
ATTACHMENTS:Resolution
Axon Drone Quote
Signed Award Letter
Axon Sourcewell Contract #101223-AXN
Sourcewell RFP
FSS 934.50
2
Non-Binding Budgetary Estimate
Page 1 Q-596420-45497.776GM
Q-596420-45497.776GM
Issued: 07/24/2024
Quote Expiration: 09/30/2024
Estimated Contract Start Date: 12/01/2024
Account Number: 127762
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
South Miami Police Dept.-FL
6130 Sunset Dr
South Miami,
FL
33143-5040
USA
South Miami Police Dept.-FL
6130 Sunset Dr
South Miami
FL
33143-5040
USA
Email:
Griffin McKean
Phone:
Email: gmckean@axon.com
Fax:
John Barzola
Phone: (305) 663-6313
Email: jbarzola@southmiamipdfl.gov
Fax: (305) 663-6353
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $802.04
TOTAL COST $74,999.01
ESTIMATED TOTAL W/ TAX $74,999.01 TOTAL SAVINGS $4,010.19
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
6
Non-Binding Budgetary Estimate
Page 2 Q-596420-45497.776GM
Payment Summary
Date Subtotal Tax Total
Nov 2024 $74,999.01 $0.00 $74,999.01
Total $74,999.01 $0.00 $74,999.01
7
Non-Binding Budgetary Estimate
Page 3 Q-596420-45497.776GM
Quote Unbundled Price:$79,009.20
Quote List Price:$79,009.20
Quote Subtotal:$74,999.01
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
A la Carte Hardware
101229 AXON AIR - SKYDIO SPOTLIGHT FOR X10 3 $265.00 $265.00 $795.00 $0.00 $795.00
101211 AXON AIR - SKYDIO SPEAKER/MIC FOR X10 3 $320.00 $320.00 $960.00 $0.00 $960.00
101237 AXON AIR - SKYDIO BATTERY (150W) FOR X10 6 $369.00 $369.00 $2,214.00 $0.00 $2,214.00
101261 AXON AIR - SKYDIO NIGHTSENSE IR FILTER FOR X10 3 $2,800.00 $2,800.00 $8,400.00 $0.00 $8,400.00
101235 AXON AIR - SKYDIO X10 STARTER KIT 2.4/5GHZ CELL IR
NA VT300Z 3 $16,464.40 $15,127.67 $45,383.01 $0.00 $45,383.01
A la Carte Services
101233 AXON AIR - SKYDIO ACADEMY ONLINE - ALL ACCESS 1 60 $25.00 $25.00 $1,500.00 $0.00 $1,500.00
A la Carte Warranties
101170 AXON AIR - SKYDIO CARE FOR VT300-Z SENSOR
PACKAGE - 3 YR 3 $1,949.00 $1,949.00 $5,847.00 $0.00 $5,847.00
101254 AXON AIR - SKYDIO CARE FOR X10 WITH CELLULAR 5G
3YR 3 $3,300.00 $3,300.00 $9,900.00 $0.00 $9,900.00
Total $74,999.01 $0.00 $74,999.01
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
A la Carte 101211 AXON AIR - SKYDIO SPEAKER/MIC FOR X10 3 1 11/01/2024
A la Carte 101229 AXON AIR - SKYDIO SPOTLIGHT FOR X10 3 1 11/01/2024
A la Carte 101235 AXON AIR - SKYDIO X10 STARTER KIT 2.4/5GHZ CELL IR NA
VT300Z 3 1 11/01/2024
A la Carte 101237 AXON AIR - SKYDIO BATTERY (150W) FOR X10 6 1 11/01/2024
A la Carte 101261 AXON AIR - SKYDIO NIGHTSENSE IR FILTER FOR X10 3 1 11/01/2024
Services
Bundle Item Description QTY
A la Carte 101233 AXON AIR - SKYDIO ACADEMY ONLINE - ALL ACCESS 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
A la Carte 101170 AXON AIR - SKYDIO CARE FOR VT300-Z SENSOR PACKAGE - 3 YR 3
8
Non-Binding Budgetary Estimate
Page 4 Q-596420-45497.776GM
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
A la Carte 101254 AXON AIR - SKYDIO CARE FOR X10 WITH CELLULAR 5G 3YR 3
9
Non-Binding Budgetary Estimate
Page 5 Q-596420-45497.776GM
Shipping Locations
Location Number Street City State Zip Country
1 6130 Sunset Dr South Miami FL 33143-5040 USA
Payment Details
Nov 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront 101170 AXON AIR - SKYDIO CARE FOR VT300-Z SENSOR PACKAGE - 3 YR 3 $5,847.00 $0.00 $5,847.00
Upfront 101211 AXON AIR - SKYDIO SPEAKER/MIC FOR X10 3 $960.00 $0.00 $960.00
Upfront 101229 AXON AIR - SKYDIO SPOTLIGHT FOR X10 3 $795.00 $0.00 $795.00
Upfront 101233 AXON AIR - SKYDIO ACADEMY ONLINE - ALL ACCESS 1 $1,500.00 $0.00 $1,500.00
Upfront 101235 AXON AIR - SKYDIO X10 STARTER KIT 2.4/5GHZ CELL IR NA VT300Z 3 $45,383.01 $0.00 $45,383.01
Upfront 101237 AXON AIR - SKYDIO BATTERY (150W) FOR X10 6 $2,214.00 $0.00 $2,214.00
Upfront 101254 AXON AIR - SKYDIO CARE FOR X10 WITH CELLULAR 5G 3YR 3 $9,900.00 $0.00 $9,900.00
Upfront 101261 AXON AIR - SKYDIO NIGHTSENSE IR FILTER FOR X10 3 $8,400.00 $0.00 $8,400.00
Total $74,999.01 $0.00 $74,999.01
10
Non-Binding Budgetary Estimate
Page 6 Q-596420-45497.776GM
This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non-binding and is not considered a contractable offer for sale of Axon
goods or services.
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Contract Sourcewell #101223-AXN is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Axon's Master Services and
Purchasing Agreement shall govern.
11
12
Award #:3X084
CSFA: 71.092
Drone Replacement Program Financial Assistance Agreement
between
Florida Department of Law Enforcement
and
South Miami Police Department
This agreement is entered into by and between the Florida Department of Law Enforcement (herein referred
to as "FDLE" or "Department") and the Recipient Agency named above.
WHEREAS, the Department has the authority pursuant to Florida law and does hereby agree
to provide state financial assistance to the Recipient upon the terms and conditions hereinafter
set forth, and
WHEREAS, The General Appropriations Act, 2023 Legislature, Section 123 provides
approximately $25,000,000 in nonrecurring funds to the Florida Department of Law
Enforcement for the Drone Replacement Program established in Chapter 2023-240, Laws of
Florida, and
WHEREAS, The General Appropriations Act, 2024 Legislature, Section 147, reverted and
appropriated the unexpended balance of funds for use in the 2024-2025 fiscal year, and
WHEREAS, Chapter No. 2024-228, Section 44, amended Drone Replacement Program
requirements, and
WHEREAS, Section 934.50, Florida Statutes establishes rules, regulations, and security
standards for the use of drones by governmental entities, and
WHEREAS, pursuant to Rule G0GG-2.0075, Florida Administrative Code, the Department of
Management Services (DMS) has published minimum security standards for drones used by
governmental entities; and
WHEREAS, the Recipient purchased a drone that does not meet the minimum security
standards in Rule G0GG-2.0075, Florida Administrative Code, and
WHEREAS, the Recipient seeks to receive funding to replace the noncompliant drone with a
drone that meets required minimum security standards.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree to this agreement as follows:
This agreement is subject to all applicable state financial assistance standard conditions provided in
Appendix B.
The State of Florida's performance and obligation to pay under this agreement is contingent upon an
appropriation by the Legislature, availability of funds, and subject to any modification in accordance with
Chapter 216 , Florida Statutes or the Florida Constitution.
FDLE will administer and disburse funds under this agreement in accordance with sections 215.97,
215.971, 215.981 and 215.985, F.S. for state financial assistance. The Recipient shall perform all tasks,
activities, and provide deliverables, including reports, as specified in this agreement. FDLE's determination
of acceptable expenditures shall be conclusive.
The Recipient certifies with respect to this agreement that it possesses the legal authority to receive the
funds to be provided under this agreement and that, if applicable, its governing body has authorized, by
resolution or otherwise, the execution and acceptance of this agreement with all covenants and assurances
contained herein. The Recipient also certifies that the undersigned possesses the authority to legally
execute and bind Recipient to the terms of this agreement.
13
Award #: 3X084
CSFA: 71.092
Expenditures of state financial assistance shall be compliant with laws, rules and regulations applicable to
expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures
published by the Florida Department of Financial Services .
OVERVIEW AND FUNDING
Project Title: FY2024-25 Drone Replacement Program
Project Start Date: 07/01/2024 Project End Date: 06/30/2025
Program Activities and Scope of Work
The Florida Legislature amended Section 934.50, Florida Statutes during the 2022 session. By July 1, 2022
governmental agencies using any drone not produced by an approved manufacturer must implement a plan
to discontinue the use of the such drone by January 1, 2023. This grant provides funding for the Recipient
to replace drones that are not in compliance with Rule S0GG-2.0075, Florida Administrative Code. The
Recipient will be awarded funds in an amount commensurate with the replacement cost, not to exceed
$25 ,000 per compliant drone, for each noncompliant drone relinquished to the Department.
To be eligible for payment under this program, the noncompliant drone must not be at end-of-life and must
still be in working condition. In order to receive reimbursement for this program, drones which were
purchased that are not compliant with the minimum security standards established in Rule 60GG-2.0075,
Florida Administrative Code, must be relinquished to the Florida Department of Law Enforcement.
In accordance with revised program guidelines established in the 2024 legislative session, the first two
functional drones of each make and model relinquished to the Department, will be provided to the Florida
Center for Cybersecurity at the University of South Florida (USF) for analysis. All drones relinquished to the
Department and not subsequently provided to the Florida Center for Cybersecurity will be destroyed.
Additionally, under the new program guidelines established in 2024-228, Section 44, the Department will
use a portion of these funds to increase awards previously provided in fiscal year 2023-2024, which were
based on the noncompliant drone's current value.
RECIPIENT'S RESPONSIBILITY
The Recipient must prepare a Drone Certification Form (Appendix A) for the noncompliant drone(s) they
are seeking replacement for. This form includes an attestation that the noncompliant drone has not reached
its end of life and is in working condition at the time it is relinquished . This must be provided to the
Department at the time of relinquishment and should be accompanied by any operational manuals that
distinguish make, model , and year of the noncompliant drone(s). This is crucial for the analysis conducted
by the Center for Cybersecurity at the University of South Florida.
The Recipient must submit documentation for the original purchase of the noncompliant drone, including
but not limited to: invoice, cancelled check or bank statement, or other proof of payment to document the
noncompliant drone was originally purchased by the Recipient organization .
The Recipient is responsible for relinquishing the noncompliant drone to the Florida Department of Law
Enforcement to either Tallahassee Regional Operations Center or Tampa Bay Regional Operations Center.
To facilitate this process , the Recipient must schedule an appointment with the below FDLE contact for the
appropriate location for relinquishment of the noncompliant drone . The days that appointments can be
scheduled are Tuesdays from 9:00 AM to 5:00 PM (EST) and Thursdays from 1 :00 PM -5:00 PM (EST).
Tallahassee Re gional O perations Center {T ROC )-2331 Phillips Road , Tallahassee , FL 32308
Point of Contact: Robert Lyons -850-410-7419-RobertL yons @fdle.state.fl.us
Tam pa Ba y Re gional O perations Center(TBROC ) -4211 North Lois Avenue , Tam pa , FL 33614
Point of Contact: Corey Monaghan -813-878-7887 -Core yMona ghan @fdle.state.fl.us
Alternate POC: Richard Kaplan -RichardKa p lan @fdle.state.fl.us
14
Award #: 3X084
CSFA: 71.092
Funds received under this program must be used to acquire drones that are compliant with Rule 60GG-
2.0075, Florida Administrative Code. The approved drones must have a purchase date of January 1, 2022
or later.
DELIVERABLES
As stated in the scope and responsibilities above, the Recipient shall relinquish any noncompliant drones
to the Department and purchase new drones that are compliant with Rule 60GG-2.0075, Florida
Administrative Code.
DISTRIBUTION AND PAYMENTS
This award is a cost-reimbursement agreement with the ability to request a cash advance. The Recipient
will be awarded funds in an amount commensurate with the replacement cost, not to exceed $25,000 per
compliant drone, for each noncompliant drone relinquished to the Department.
Any funds paid in excess of the amount to which the participating agency is entitled under the terms and
conditions of the agreement must be refunded to FDLE. Factual misrepresentations of drone purchases or
other certifications will result in the loss of funding .
Funds under this agreement will be disbursed when all the following criteria are met:
• Executed agreement is signed by the Chief Official and provided to OCJGSFA@fdle.state.fl.us;
• The Drone Certification Form (Appendix A) is prepared and signed by the Chief Official and
provided to OCJGSFA@fdle.state.fl.us;
• Noncompliant drones are relinquished to FDLE and the Drone Certification Form (Appendix A) is
signed by the FDLE point-of-contact in the region where it is relinquished; and
• Drone Certification Form (Appendix A) signed by the FDLE Regional Operations Center point-of-
contact is provided to OCJGSFA@fdle.state.fl.us.
• Criteria is met for Option 1 (Reimbursement) or Option 2 (Cash Advance):
Option 1 = Reimbursement: The Recipient may use its own funds to purchase the compliant
drone and provide documentation related to the purchase including: purchase order, invoice,
and proof of payment (cancelled check, bank/card statement, etc.). This method may be used
for agencies who may have purchased a compliant drone prior to this program being released.
Option 2 = Cash Advance: The Recipient may request a cash advance to receive program
funds and subsequently purchase the compliant drone. In order to qualify for this method of
payment, the Recipient must provide a valid, executed purchase order and must be ready to
order the compliant drone immediately upon the receipt of advanced funds. The Recipient must
provide documentation of purchase (invoice) and proof of payment (cancelled check, bank/card
statement, etc.) within 45 days of receiving the advanced funds. Failure to provide
documentation within 45 days will result in the Recipient being required to submit a refund to
FDLE.
FDLE GRANT MANAGEMENT CONTACTS
The following individuals can assist with any program related questions or concerns:
FDLE Grant Manager
Name: Patricia Stark
Title: Government Analyst II
Phone: 850-617-1252
Email: PatriciaStark @fdle.state.fl.us
FDLE Grant Supervisor
Name: Tennille Robinette
Title: Senior Management Analyst Supervisor
Phone: 850-617-1268 or 850-661-9295
Email: TennilleRobinette @fdle.state.fl.us
If you are unable to reach either member above directly, please call the Office of Criminal Justice Grants
main line at 850-617-1250 or email OCJGSFA@fdle.state.fl.us.
15
RECIPIENT CONTACTS
Award#: 3X 084
C8FA; 71.092
For assistance with any contract or financial que'slions, the Florida Department of law Enforcement can
contact:
Contract/Grant M1naqer;
(please print)
Name: John Barzola
Title: CaJ)tain
Phone: 305-663-6313
Email: jbarzola@southmiamipJfl.gov __ _
Flnanc;jat Contact!
(please print)
Name: Alfredo Riverol
Title: Chief Financial Officer
Phone: 305-663-6343
Email: a~y_erol@southmiamlfl.9ov ...
Rl)Cipient'a Vendor ID (FEID/EIN): 59-6000431
Chief Offlclal
(please print)
Name: Reo B. Hatfield Ill
Title: Ch1ef of Police
Phone: 305-668-2489
Email: rhatfield~southmiam1pdft gov
Name:
Title:
Phone:
Email:
Alternate Poin!-of-Contact
(please print)
Please provide the Remlttance/Paym.nt Address where a check should be malled If the
Recipient la not set up for EFTs from the State of Florida:
Entity Name: City of South Miami
Address 1: 6130 Sunset Drive
Address 2:
City, State, Zip: Souttt MiatTli, Fl. ~31_~~--------
16
SIGNATURES
Award#: 3X 084
CSFA: 71.092
In witness whereof. the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement by
their duly authorized officers on the date, month and year set out below
Modifications to this page, Including strlkeovers, whiteout, etc. are not permitted.
Florida Department of Law Enforcement
ce of Crlmlnal Justice Grants
Signature : Date:
Cod y Menacof, Bureau Chief
Recipient
South Miami PoUca Department
The award Is notvalld until signed and dated by all required parties including either the Chief Offlclal
or Deslgnae below. Any Oeaignff signatures must be accompanled by documentation granting the
authority to execute this a ent.
plent Chief Offlclal
Signature:
Printed Name and Title: Reo B. Hatfield Ill, Chief of Police
... lf using a doslgnee, sign the Chief Offlclal Deslgnae section below .. •
Reclplont Chief Offfclnl Deslgnee
Signature -· _ ---~--~-
Printed Name and Title:
If your local process req additional •I
Signature
Printed Name and Title :
t Signatures (optional)
Date :
17
Appendix A-Drone certification Form
Recipient: South Miami PolJce Department
Award#: 3X 084
CSFA: 71 092
~ Please do not hst accessories as line items If you wish to capture the cost of accessones your
department has invested 1n the noncompliant drone, please add it the purchase price of the drone.
298DG6E00172P1
2 298DG68001JS71 DJI
3 298OG5Q0017585 OJI
4
5
6
7
8
9 -·---10
11
12
13
14
15
16
17
18
19
20
On behalf of the Recipient, I acknowledge the following statements are ttue and correct :.
1. The drones above are in working order and not at their end of life.
2. Funds provided for the drone(s) above will only be used for the purchase of compliant drones.
3. Documentation i e initial pure ase of each ralinquished, noncompliant drone above was, or will
be, provided!-.19"!,,!J,~~~~~IS!lSWWU
Signature:
Name/Tltle: Reo 8. Hatfield Ill, Chief of Police
**,.. FDLE Reglonal Op erations Center ONLY ,......
I certify the drones liated above were received and verified on the date provided betov,.
Signature
18
Appendix B -FY2024-25 State Financial Assistance Standard Conditions
Award #: 3X084
CSFA: 71 .092
The following terms and conditions will be binding upon approval of the grant award and execution of the
contract by both the Recipient and the Florida Department of Law Enforcement. The Recipient will maintain
required registrations and certifications for eligibility under this program.
The Department and the Recipient agree that they do not contemplate the development, transfer or receipt
of intellectual property as a part of this agreement.
SECTION I: PROJECT IMPLEMENTATION
Legal Authority: The Recipient certifies with respect to this agreement that it possesses the legal authority
to receive the funds to be provided under this agreement and that, if applicable, its governing body has
authorized, by resolution or otherwise, the execution and acceptance of this agreement with all covenants
and assurances contained herein. The Recipient also certifies that the undersigned possesses the authority
to legally execute and bind Recipient to the terms of this agreement.
Not Operational within 60 and 90 Days: If a project is not operational within 60 days of the original
start date of the award period, the Recipient must report by letter to the Department the steps taken to
initiate the project, the reasons for delay, and the expected start date. If a project is not operational within
90 days of the original start date of the award period, the Recipient must submit a second statement to
the Department explaining the implementation delay. Upon receipt of the 90-day letter, the Department
shall determine if the reason for delay is justified or shall, at its discretion, require additional project
documentation and justifications throughout the award period. The Department will also require the
Recipient provide a revised project timeline that includes all anticipated project activities, tasks, and
estimated completion date(s).
SECTION II: PAYMENTS
Obligation to Pay: The State of Florida's obligation to pay under this agreement is contingent upon an
appropriation by the Legislature.
Overpayments: Any funds paid in excess of the amount to which the Recipient is entitled under the terms
and conditions of the agreement must be refunded to the Department. Any balance of unobligated cash
that has been paid and has not been authorized to be retained for direct program costs in a subsequent
period must be refunded to the Department.
Advance Funding (Drone Program Only): Advance funding may be provided to a Recipient upon
completion and submission of the following to the assigned FDLE Grant Manager: (1) a completed
"Compliant Drone Cash Advance Request" form, (2) a valid, executed Purchase Order, and (3) vendor
quote(s) for the compliant drone. The request form must be signed by the Chief Official. Advanced funds
must be spent on drone purchase within 30 days of receipt. In order to reconcile the Cash Advance, the
Recipient must provide the invoice and proof of payment for the compliant drone to the assigned FDLE
Grant Manager within 45 days of the receipt of the advanced funding . Should extenuating circumstances
arise which prevent the expenditure of advance funds within 30 days of receipt, or the provision of required
documentation to reconcile the funds, a written request to retain the funds must be provided by the Recipient
and approved by the Department. Failure to provide documentation will result in a refund of any advanced
funding.
SECTION Ill: PROJECT AND GRANT MANAGEMENT
Personnel Changes: The Recipient must notify the FDLE grant manager of any change in the Chief
Officials or Project Director or any change in contact information, including mailing address, phone number,
email, or title change.
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Obligation of Grant Funds: Grant funds shall not under any circumstances be obligated prior to the
effective date, or subsequent to the termination date, of the period of performance. Only project costs
incurred on or after the effective date, and on or prior to the termination date of the Recipient's project are
eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the grant
period of performance.
Financial Management: The Recipient must have a financial management system able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system must be
able to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subrecipients. The Recipient shall maintain books, records, and documents (including electronic storage
media) in accordance with generally accepted accounting procedures and practices. Recipient must have
written procedures for procurement transactions.
Travel: Cost for travel shall be reimbursed at the Recipient's travel rate, but the maximum reimbursement
for each type of travel cost shall not exceed rates established in State of Florida Travel Guidelines,
§112.061, F.S.
Subcontracts: Recipient agrees that all employees, subcontractors, or agents performing work under the
agreement shall be properly trained individuals who meet or exceed any specified training qualifications .
Recipient agrees to be responsible for all work performance and all expenses incurred in fulfilling the
obligations of this agreement, and will not assign the responsibility for this agreement to another party . If
the Recipient subcontracts any or all of the work required under this agreement, the Recipient must provide
a completed DFS-A2-NS (Recipient-Subrecipient vs. Vendor Determination) form and a copy of the
executed subcontract within thirty (30) days after execution of the subcontract. The Recipient agrees to
include in the subcontract that (i) the subcontractor is bound by all applicable state and federal laws and
regulations, and (ii) the subcontractor shall hold the Department and Recipient harmless against all claims
of whatever nature arising out of the subcontractor's performance of work under this agreement, to the
extent allowed and required by law.
Grant Adjustments: Recipients must submit a Request for Grant Adjustment to the FDLE grant manager
for substantive changes such as: scope modifications, changes to project activities, target populations,
service providers, implementation schedules, project director, designs or research plans set forth in the
approved agreement, and for any budget changes affecting a cost category that was not included in the
original budget. Recipients may transfer up to 10% of the total budget between current, approved budget
categories without prior approval, as long as the funds are transferred to an existing line item. Adjustments
are required when there will be a transfer of 10% or more of the total budget between budget categories.
Under no circumstances can transfers of funds increase the total award. Requests for changes to the grant
agreement must be signed by the Recipient or Implementing Agency's chief official or the chief official's
designee. All requests for changes must be submitted no later than thirty (30) days prior to grant expiration
date.
Property Management: The Recipient shall establish and administer a system to protect, preserve, use,
maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this
agreement.
SECTION IV: MANDATORY DISCLOSURES
Conflict of Interest: The Recipient will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain. Recipients must disclose in writing any potential conflict of interest to the
Department.
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Award#: 3X084
CSFA: 71 .092
Violations of Criminal Law: The Recipient must disclose all violations of state or federal criminal law
involving fraud, bribery or gratuity violations potentially affecting the grant award.
Convicted Vendors: The Recipient shall disclose to the Department if it, or any of its affiliates, as defined
in §287.133(1)(a) F.S., is on the convicted vendor list. A person or affiliate placed on the convicted vendor
list following a conviction for a public entity crime is prohibited from doing any activities listed in the
agreement for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.
Vendors on Scrutinized Companies Lists: If this agreement is in the amount of $1 million or more,
Recipient certifies upon executing this agreement, that it is not listed on either the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to §215.473, F.S ., or engaged in business operations in Cuba or Syria. In the
event that federal law ceases to authorize the states to adopt and enforce the contracting prohibition
identified herein, this provision shall be null and void.
Discriminatory Vendors: The Recipient shall disclose to the Department if it or any of its affiliates, as
defined by §287.134(1 )(a), F.S . appears on the discriminatory vendors list. An entity or affiliate placed on
the discriminatory vendor list pursuant to §287 .134, F.S. may not a) submit a bid, proposal, or reply on a
contract or agreement to provide any goods or services to a public entity; b) submit a bid, proposal, or reply
on a contract or agreement with a public entity for the construction or repair of a public building or public
work; c) submit bids, proposals, or replies on leases of real property to a public entity; d) be awarded or
perform work as a contractor, subcontractor, Recipient, supplier, subrecipient, or consultant under a
contract or agreement with any public entity; ore) transact business with any public entity.
Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct: The Recipient must promptly refer
to the Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a
principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a claim for
grant funds that violates the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds.
Non-Disclosure Agreements: Restrictions and certifications regarding non-disclosure agreements
and related matters Recipients or contracts/subcontracts under this award may not require any employee
or contractor to sign an internal confidentiality agreement or statement that prohibits, restricts or purports
to prohibit or restrict, the reporting of waste, fraud or abuse in accordance with law, to an investigative or
law enforcement representative of a state or federal department or agency authorized to receive such
information. The Recipient certifies that if informed or notified of any subrecipient, or
contractor/subcontractor has been requiring their employees to execute agreements or statements that
prohibit the reporting of fraud, waste, or abuse that it will immediately cease all further obligations of award
funds to the entity and will immediately notify the Department. The Recipient will not resume obligations
until expressively authorized to do so from the Department.
SECTION V: COMPLIANCE WITH STATUTES, RULES, AND REGULATIONS
In performing its obligations under this agreement, the Recipient shall without exception be aware of and
comply with all State and Federal laws, rules and regulations relating to its performance under this
agreement as they may be enacted or amended from time-to-time, as well as any court or administrative
order, judgment, settlement or compliance agreement involving the Department which by its nature affects
the services provided under this agreement. The following are examples of rules and regulations that
govern Recipient's performance under this agreement.
Lobbying Prohibited: The Recipient shall comply with the provisions of 11.062 and 216.347 , F.S., which
prohibit the expenditure of funds for the purpose of lobbying the Legislature, judicial branch, or a State
agency. No funds or other resources received from the Department in connection with this agreement may
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Award #: 3X084
CSFA: 71.092
be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or
any state agency.
State of Florida E.O. 20-44: Public-Private Partnerships: Any entity named in statute with which the
agency must form a sole-source, public-private agreement; and any nongovernmental Recipient receiving
50% or more of their annual budget from any combination of state or federal funding must submit an annual
report to the Office of Criminal Justice Grants. The report must include the most recent IRS Form 990,
detailing the total compensation for the entities' executive leadership teams . Total compensation shall
include salary, bonuses, cashed-in leave, cash equivalents, severance pay, retirement benefits, deferred
compensation, real-property gifts, and any other payout. In addition, the Recipient must agree through
appropriate contract or grant agreement amendment to inform the agency of any changes in total executive
compensation between the annual reports. All compensation reports must indicate what percent of
compensation comes directly from the State or Federal allocations to the Recipient.
Civil Rights: The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-
336, 42 U.S.C. Section 12101 et seq.) and shall not discriminate against any employee (or applicant for
employment) in the performance of this agreement because of race, color, religion, sex, national origin,
disability, age, or marital status. These requirements shall apply to all contractors, subcontractors,
subgrantees or others with whom it arranges to provide services or benefits to clients or employees in
connection with its programs and activities.
E-Verify: The Department shall consider the employment by any contractor of unauthorized aliens a
violation of section 274(e) of the Immigration and Nationalization Act. Such violation shall be cause for
unilateral cancellation of this contract. Pursuant to F.S. 448.095, the Contracting Party and any
subcontractors are required to register with and use the E-Verify system operated by the U.S. Department
of Homeland Security beginning on January 1, 2021. The Contracting Party and any subcontractors are
prohibited from entering into contracts with one another unless all parties register and use the E-Verify
system. Subcontractors who enter into contracts with the Contracting Party are required to provide a
certification that the subcontractor does not employ or use unauthorized aliens as defined in the statute, a
copy of which the Contracting Party must maintain. The Contracting Party and any subcontractors are
required to terminate a contract if a party has a good faith belief that another party is in violation of F.S.
448.09(1), prohibiting the employment of unauthorized aliens. If a public employer has a good faith belief
that the subcontractor has violated these requirements, but that the Contracting Party has otherwise
complied, the public employer must notify the Contracting Party to terminate its contract with the
subcontractor. A party may challenge a contract termination in accordance with these requirements. A
penalized Contractor is prohibited from obtaining another contract with a public employer for at least one
year.
Background Check: Whenever a background screening for employment or a background security check
is required by law for employment, unless otherwise provided by law, the provisions of Chapter 435 F.S.,
shall apply. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and continued
employment. For the purposes of the subsection, security background investigations shall include, but not
be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection,
statewide criminal and juvenile record checks through the Florida Department of Law Enforcement, and
federal criminal record checks through the Federal Bureau of Investigation, and may include local criminal
record checks through local law enforcement agencies.
Public Records: As required by 287.058(1)(c), F.S ., the Recipient shall allow public access to all
documents, papers, letters, or other public records as defined in 119.011 (12), F.S.as prescribed by
119.07(1) F.S., made or received by the Recipient in conjunction with this agreement, except public records
which are made confidential by law must be protected from disclosure. It is expressly understood that the
Recipient's failure to comply with this provision shall constitute an immediate breach of contract, for which
the Department may unilaterally terminate this agreement.
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Award #: 3X084
CSFA: 71.092
Independent Contractor, Subcontracting and Assignments: In performing its obligations under this
agreement, the Recipient shall at all times be acting in the capacity of an independent contractor and not
as an officer, employee, or agent of the State of Florida. Neither the Recipient nor any of its agents,
employees, subcontractors or assignees shall represent to others that it is an agent of or has the authority
to bind the Department by virtue of this agreement, unless specifically authorized in writing to do so.
Timely Payment of Subcontractors: To the extent that a subcontract provides for payment after
Recipient's receipt of payment from the Department, the Recipient shall make payments to any
subcontractor within 7 working days after receipt of full or partial payments from the Department in
accordance with §287.0585, F.S., unless otherwise stated in the agreement between the Recipient and
subcontractor. Failure to pay within seven (7) working days will result in a penalty that shall be charged
against the Recipient and paid by the Recipient to the subcontractor in the amount of one-half of one percent
(.005) of the amount due per day from the expiration of the period allowed for payment. Such penalty shall
be in addition to actual payments owed and shall not exceed fifteen (15%) percent of the outstanding
balance due.
Notice of Legal Actions: The Recipient shall notify the Department of potential or actual legal actions
taken against the Recipient related to services provided through this agreement or that may impact the
Recipient's ability to complete the deliverables outlined herein, or that may adversely impact the
Department. The Department's Grant Manager will be notified within 10 days of Recipient becoming aware
of such actions or potential actions or from the day of the legal filing, whichever comes first.
Property: In accordance with 287.05805, F.S ., any State funds provided for the purchase of or
improvements to real property are contingent upon the Recipient granting to the State a security interest in
the property at least to the amount of the State funds provided for at least five (5) years from the date of
purchase or the completion of the improvements or as further required by law.
SECTION VI: RECORDS, AUDITS, AND INFORMATION SECURITY
Records Retention: Retention of all financial records, supporting documents, statistical records, and any
other documents (including electronic storage media) pertinent to this agreement shall be maintained by
the Recipient during the term of this agreement and retained for a period of five (5) years after completion
of the agreement or longer when required by law. In the event an audit is required under this agreement,
records shall be retained for a minimum period of five years after the audit report is issued or until resolution
of any audit findings or litigation based on the terms of this agreement, at no additional cost to the
Department. Upon demand, at no additional cost to the Department, the Recipient will facilitate the
duplication and transfer of any records or documents during the term of this agreement and the required
five (5) year retention period. No record may be withheld, nor may the Recipient attempt to limit the scope
of any of the foregoing inspections, reviews, copying, transfers or audits based on any claim that any record
is exempt from public inspection or is confidential, proprietary or trade secret in nature; provided, however,
that this provision does not limit any exemption to public inspection or copying to any such record . These
records shall be made available at all reasonable times for inspection, review, copying, or audit by State,
or other personnel duly authorized by the Department.
Records Inspection: Pursuant to Section 216.1366, F.S., in order to preserve the interest of the state in
the prudent expenditure of state funds, the Department shall be authorized to inspect the (a) Financial
records , papers, and documents of the Contractor that are directly related to the performance of the
Contract or the expenditure of state funds, and (b) Programmatic records, papers, and documents of the
Contractor which the Department determines are necessary to monitor the performance of the Contract or
to ensure that the terms of the Contract are being met. The Contractor shall provide such records, papers,
and documents requested by the Department within ten (10) business days after the request is made.
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CSFA: 71 .092
Monitoring: The Recipient agrees to comply with the Department's grant monitoring guidelines, protocols,
and procedures; and to cooperate with the Department on all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic desk reviews, site visits, and/or Florida Department of
Financial Services contract reviews and Expanded Audits of Payment (EAP). The Recipient agrees to
provide the Department all documentation necessary to complete monitoring of the award and verify
expenditures in accordance with 215.971, F.S. Further, the Recipient agrees to abide by reasonable
deadlines set by the Department for providing requested documents. Failure to cooperate with grant
monitoring activities may result in sanctions affecting the Recipient's award, including, but not limited to:
withholding and/or other restrictions on the Recipient's access to funds, and/or referral to the Office of the
Inspector General for audit review.
Florida Single Audit Act (FSAA): The Recipient shall comply and cooperate immediately with any
inspections, reviews, investigations, or audits deemed necessary by The Office of the Inspector General
(§20 .055, F.S.). In the event that the Recipient expends a total amount of state financial assistance equal
to or in excess of $750,000 in any fiscal year, the Recipient must have a single audit or project-specific
audit in accordance with §215.97, F.S. and the applicable rules of the Department of Financial Services
and the Auditor General. In determining the state financial assistance expended in its fiscal year, the
Recipient shall consider all sources of state financial assistance, including state financial assistance
received from the Department of Law Enforcement, other state agencies, and other non-state entities. State
financial assistance does not include Federal direct or pass-through awards and resources received by a
non-state entity for Federal program matching requirements . The schedule of expenditures should disclose
the expenditures by contract/agreement number for each contract with the Department in effect during the
audit period. All questioned costs and liabilities due the Department shall be fully disclosed in the audit
report package with reference to the specific contract number. If the Recipient expends less than $750,000
in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of
215 .97, F.S., is not required. In the event that the Recipient expends less than $750,000 in state financial
assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of
215.97, F.S., the cost of the audit must be paid from the non-state entity's resources (i.e ., the cost of such
an audit must be paid from the Recipient's resources obtained from other than State entities). Pursuant to
215.97(8), F.S., state agencies may conduct or arrange for audits of state financial assistance that are in
addition to audits conducted in accordance with §215.97, F .S. In such an event, the state awarding agency
must arrange for funding the full cost of such additional audits. Any reports, management letters, or other
information required to be submitted to the Department pursuant to this agreement shall be submitted within
nine (9) months after the end of the Recipient's fiscal year or within 30 days of the Recipient's receipt of the
audit report, whichever occurs first, unless otherwise required by Florida Statutes. Copies of financial
reporting packages required by this agreement shall be submitted by or on behalf of the Recipient directly
to each of the following:
The De partment of Law Enforcement:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
ATTN: State Financial Assistance
Post Office Box 1489 Tallahassee, Florida 32302-1489
The Auditor General's Office at:
Auditor General's Office, Room 401
Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
Criminal Justice Information Data Security: Acceptance of this award, constitutes understanding that
transmission of Criminal Justice Information (CJI) between locations must be encrypted to conform to the
Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Security Policy .
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CSFA: 71.092
Recipient's Confidential and Exempt Information: By executing this agreement, the Recipient
acknowledges that any information not marked as "confidential" or "exempt" will be posted by the
Department on the public website maintained by the Department of Financial Services pursuant to 215.985,
F .S. The Recipient agrees that, upon written request of the Department, it shall promptly provide to the
Department a written statement of the basis for the exemption applicable to each provision identified by the
Recipient as "confidential" or "exempt", including the statutory citation to an exemption created or afforded
by statute, and state with particularity the reasons for the conclusion that the provision is exempt or
confidential. Any claim by Recipient of trade secret (proprietary) confidentiality for any information contained
in Recipient's documents (reports, deliverables or work papers, etc., in paper or electronic form) submitted
to the Department in connection with this agreement cannot be waived, unless the claimed confidential
information is submitted in accordance with the following two paragraphs.
The Recipient must clearly label any portion of the documents, data, or records submitted that it considers
exempt from public inspection or disclosure pursuant to Florida's Public Records Law as trade secret. The
labeling will include a justification citing specific statutes and facts that authorize exemption of the
information from public disclosure. If different exemptions are claimed to be applicable to different portions
of the protected information, the Recipient shall include information correlating the nature of the claims to
the particular protected information.
The Department, when required to comply with a public records request including documents submitted by
the Recipient, may require the Recipient to expeditiously submit redacted copies of documents marked as
trade secret in accordance with this section . Accompanying the submission shall be an updated version of
the justification, correlated specifically to redacted information, either confirming that the statutory and
factual basis originally asserted remain unchanged or indicating any changes affecting the basis for the
asserted exemption from public inspection or disclosure. The redacted copy must exclude or obliterate only
those exact portions that are claimed to be trade secret. If the Recipient fails to promptly submit a redacted
copy, the Department is authorized to produce the records sought without any redaction of proprietary or
trade secret information.
SECTION VII: PENALTIES, TERMINATION, DISPUTE RESOLUTION, AND LIABILITY
Financial Penalties for Failure to Take Corrective Action: Corrective action plans may be required for
noncompliance, nonperformance, or unacceptable performance under this agreement. Penalties may be
imposed for failures to implement or to make acceptable progress on such corrective action plans.
Termination: The Department reserves the right to unilaterally cancel this agreement for refusal by the
Recipient to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter 119, Florida Statutes, and made or received by the Recipient in conjunction with this agreement,
unless the records are exempt pursuant to Article I. Section 24(a), of the Florida Constitution and
§119.07(1), F.S. The Department shall be the final authority as to the appropriation, availability and
adequacy of funds. In the event the Recipient fails to fully comply with the terms and conditions of this
agreement, the Department may terminate the agreement upon written notice. Such notice may be issued
without providing an opportunity for cure if it specifies the nature of the noncompliance and states that
provision for cure would adversely affect the interests of the State or is not permitted by law or regulation.
Otherwise, notice of termination will be issued after the Recipient's failure to fully cure such noncompliance
within the time specified in a written notice of noncompliance issued by the Department specifying the
nature of the noncompliance and the actions required to cure such noncompliance. In addition, the
Department may employ the default provisions in Rufe S0A-1.006(3), F.A.C., but is not required to do so in
order to terminate the agreement. The Department's failure to demand performance of any provision of this
agreement shall not be deemed a waiver of such performance. The Department's waiver of any one breach
of any provision of this agreement shall not be deemed to be a waiver of any other breach and neither event
shall be construed to be a modification of the terms and conditions of this agreement. The provisions herein
do not limit the Department's right to remedies at law or in equity. The validity of this agreement is subject
to the truth and accuracy of all the information, representations, and materials submitted or provided by the
Recipient in this agreement, in any subsequent submission or response to Department request, or in any
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Award #: 3X084
CSFA: 71.092
submission or response to fulfill the requirements of this agreement, and such information, representations,
and materials are incorporated by reference. The lack of accuracy thereof or any material changes shall,
at the option of the Department and with thirty (30) days written notice to the Recipient, cause the
termination of this agreement and the release of the Department from all its obligations to the Recipient.
This agreement shall be construed under the laws of the State of Florida, and venue for any actions arising
out of this agreement shall lie in Leon County. If any provision hereof is in conflict with any applicable statute
or rule, or is otherwise unenforceable, then such provision shall be deemed null and void to the extent of
such conflict, and shall be deemed severable, but shall not invalidate any other provision of this agreement.
No waiver by the Department of any right or remedy granted hereunder or failure to insist on strict
performance by the Recipient shall affect or extend or act as a waiver of any other right or remedy of the
Department hereunder, or affect the subsequent exercise of the same right or remedy by the Department
for any further or subsequent default by the Recipient. Any power of approval or disapproval granted to the
Department under the terms of this agreement shall survive the terms and life of this agreement as a whole.
The agreement may be executed in any number of counterparts, any one of which may be taken as an
original. In the event of termination, the Recipient will be compensated for any work satisfactorily completed
through the date of termination or an earlier date of suspension of work .
Disputes and Appeals: The Department shall make its decision in writing when responding to any
disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response
to all concerned parties. The Recipient shall proceed diligently with the performance of this agreement
according to the Department's decision. If the Recipient appeals the Department's decision, the appeal also
shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
Recipient's right to appeal the Department's decision is contained in Chapter 120, F.S., and in procedures
set forth in Fla. Admin. Code R.28-106.104. Failure to appeal within this time frame constitutes a waiver of
proceedings under Chapter 120, F.S. After receipt of a petition for alternative dispute resolution the
Department and the Recipient shall attempt to amicably resolve the dispute through negotiations. Timely
delivery of a petition for alternative dispute resolution and completion of the negotiation process shall be a
condition precedent to any legal action by the Recipient concerning this agreement.
Liability: Unless the Recipient is a state agency or subdivision, the Recipient shall be solely responsible
to parties with whom it shall deal in carrying out the terms of this agreement, and shall save the Department
harmless against all claims of whatever nature by third parties arising out of the performance of work under
this agreement. For purposes of this agreement, Recipient agrees that it is not an employee or agent of the
Department, but is an independent contractor. Nothing herein shall be construed as consent by a state
agency of the State of Florida to be sued by third parties in any matter arising out of any contract. Nothing
shall be construed affect in any way the Recipient rights, privileges, and immunities under the doctrine of
"sovereign immunity" and as set forth in 768.28, F.S.
Page 14 of 14
101223-AXN
Rev. 3/2022 1
Solicitation Number: 101223
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Axon Enterprise, Inc., 17800 N. 85th St., Scottsdale, AZ 85255-6311
(Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Public Safety Video Surveillance Solutions with
Related Equipment, Software and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires December 15, 2027, unless it is
cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year
extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell
retains the right to consider additional extensions beyond seven years as required under
exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
26
101223-AXN
Rev. 3/2022 2
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services will perform in accordance
with the manufacturer’s specifications. Supplier’s dealers and distributors must agree to assist
the Participating Entity in reaching a resolution in any dispute over warranty terms with the
manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the
Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities, in
accordance with Supplier’s warranty process. Participating Entities reserve the right to inspect
the Equipment and Products at a reasonable time after delivery where circumstances or
conditions prevent effective inspection of the Equipment and Products at the time of delivery.
In the event of the delivery of nonconforming Equipment and Products, the Participating Entity
will notify the Supplier as soon as possible and the Supplier will replace nonconforming
Equipment and Products with conforming Equipment and Products that are acceptable to the
Participating Entity in accordance with Supplier’s warranty process.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
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x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government-
owned facilities, including schools. Supplier’s employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
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Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract. For avoidance of doubt, if a Participating Entity order
extends beyond the Contract's expiration or cancellation, in addition to the survival terms set
forth in Section 1.B of this Contract, Supplier’s Master Services and Purchasing Agreement
(MSPA) shall also apply, governing the order until all obligations of both the Participating Entity
and Supplier are fulfilled.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. The Supplier's Master
Services and Purchasing Agreement (MSPA) attached hereto as Exhibit A is hereby added and
incorporated into this Contract. Additional terms and conditions to a purchase order, or other
required transaction documentation, may be negotiated between a Participating Entity and
Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative
action or immigration status requirements), or specific local policy requirements. Some
Participating Entities may require the use of a Participating Addendum, the terms of which will
be negotiated directly between the Participating Entity and the Supplier or its authorized
dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions
must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department);
x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
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Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If
Supplier’s Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
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C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
reasonable attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any
negligent act or omission in the performance of this Contract by the Supplier or its agents or
employees; this indemnification includes injury or death to person(s) or property alleged to
have been caused by some defect in the Equipment, Products, or Services under this Contract
to the extent the Equipment, Product, or Service has been used according to its specifications.
In no event will Supplier be liable for any special, indirect, incidental, exemplary, or
consequential damages for any cause of action, whether in contract or tort. Sourcewell’s
responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
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a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier’s trademarks in advertising and promotional materials for the
purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in
advertising and promotional materials for the purpose of marketing the Parties’ relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s trademarks only in good faith and in a dignified manner consistent with
such party’s use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Supplier will maintain coverage for all claims
the Supplier may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Supplier’s professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier’s
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data – including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
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records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier’s personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier’s
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell Axon Enterprise, Inc.
By: __________________________ By: __________________________
Jeremy Schwartz Robert Driscoll
Title: Chief Procurement Officer Title: Vice President Legal, Associate General
Counsel
Date: ________________________
Date: ________________________
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Exhibit A
Axon Master Services and Purchasing Agreement (MSPA)
44
Master Services and Purchasing Agreement for Agency
Title: Master Services and Purchasing Agreement between Axon and Agency
Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 1 of 40
This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the
agency listed below or, if no agency is listed below, the agency on the Quote attached hereto ("Agency"). This Agreement
is effective as of the later of the (a) last signature date on this Agreement or (b) signature date on the Quote ("Effective
Date"). Axon and Agency are each a "Party" and collectively "Parties". This Agreement governs Agency’s purchase and
use of the Axon Devices and Services detailed in the Quote Appendix ("Quote"). It is the intent of the Parties that this
Agreement will govern all subsequent purchases by Agency for the same Axon Devices and Services in the Quote, and
all such subsequent quotes accepted by Agency shall be also incorporated into this Agreement by reference as a Quote.
The Parties agree as follows:
1.Definitions.
1.1. "Axon Cloud Services" means Axon’s web services for Axon Evidence, Axon Records, Axon Dispatch, and
interactions between Axon Evidence and Axon Devices or Axon client software. Axon Cloud Service excludes
third-party applications, hardware warranties, and my.evidence.com.
1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices are
a subset of Axon Devices.
1.3. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices.
Any inconsistent or supplemental terms within Agency’s purchase order in response to a Quote will be void.
Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change
charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in
any Quote by Axon, and Axon reserves the right to cancel any orders resulting from such errors.
1.4. "Services" means all services provided by Axon under this Agreement, including software, Axon Cloud
Services, and professional services.
2.Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or
have been terminated ("Term").
2.1. All subscriptions including Axon Evidence, Axon Fleet, Officer Safety Plans, Technology Assurance Plans, and
TASER 7 or TASER 10 plans begin on the date stated in the Quote. Each subscription term ends upon
completion of the subscription stated in the Quote ("Subscription Term").
2.2. Upon completion of the Subscription Term, the Subscription Term will automatically renew for an additional 5
years ("Renewal Term"). For purchase of TASER 7 or TASER 10 as a standalone, Axon may increase pricing
to its then-current list pricing for any Renewal Term. For all other purchases, Axon may increase pricing on all
line items in the Quote by up to 3% at the beginning of each year of the Renewal Term. New devices and
services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or
accepts a purchase order, whichever is first.
3.Payment. Axon invoices upon shipment, or on the date specified within the invoicing plan in the Quote. Payment is
due net 30 days from the invoice date. Payment obligations are non-cancelable. Unless otherwise prohibited by law,
Agency will pay interest on all past-due sums at the lower of one-and-a-half percent (1.5%) per month or the highest
rate allowed by law. Agency will pay invoices without setoff, deduction, or withholding. If Axon sends a past due
account to collections, Agency is responsible for collection and attorneys’ fees.
4.Taxes. Agency is responsible for sales and other taxes associated with the order unless Agency provides Axon a
valid tax exemption certificate.
5.Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are EXW
(Incoterms 2020) via common carrier. Title and risk of loss pass to Agency upon Axon’s delivery to the common
carrier. Agency is responsible for any shipping charges in the Quote.
6.Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by
state or federal law.
7.Warranty.
7.1.Limited Warranty. Axon warrants that Axon-manufactured Devices are free from defects in workmanship and
materials for one (1) year from the date of Agency’s receipt, except Signal Sidearm and Axon-manufactured
accessories, which Axon warrants for thirty (30) months and ninety (90) days, respectively, from the date of
Agency’s receipt. Used conducted energy weapon ("CEW") cartridges are deemed to have operated properly.
Extended warranties run from the expiration of the one- (1-) year hardware warranty through the extended
warranty term.
7.2.Disclaimer. All software and Axon Cloud Services are provided "AS IS," without any warranty of any
kind, either express or implied, including without limitation the implied warranties of merchantability,
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Title: Master Services and Purchasing Agreement between Axon and Agency
Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 2 of 40
fitness for a particular purpose and non-infringement. Axon Devices and Services that are not
manufactured, published or performed by Axon ("Third-Party Products") are not covered by Axon’s
warranty and are only subject to the warranties of the third-party provider or manufacturer.
7.3.Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term,
Axon’s sole responsibility is to repair or replace the Axon-manufactured Device with the same or like Axon-
manufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new.
Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of
the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement.
7.3.1.If Agency exchanges an Axon Device or part, the replacement item becomes Agency’s property, and
the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device for
service, Agency must upload Axon-manufactured Device data to Axon Evidence or download it and
retain a copy. Axon is not responsible for any loss of software, data, or other information contained in
storage media or any part of the Axon-manufactured Device sent to Axon for service.
7.4.Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Agency a predetermined number of
spare Axon Devices as detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to
replace broken or non-functioning units while Agency submits the broken or non-functioning units, through
Axon’s warranty return process. Axon will repair or replace the unit with a replacement Axon Device. Title and
risk of loss for all Spare Axon Devices shall pass to Agency in accordance with shipping terms under Section
5. Axon assumes no liability or obligation in the event Agency does not utilize Spare Axon Devices for the
intended purpose.
7.5.Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions;
(b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or
intentional damage to Axon Device; (d) force majeure; (e) Axon Devices repaired or modified by persons other
than Axon without Axon’s written permission; or (f) Axon Devices with a defaced or removed serial number.
Axon’s warranty will be void if Agency resells Axon Devices.
7.5.1.To the extent permitted by law, the above warranties and remedies are exclusive. Axon
disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or
implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties
are limited to the duration of the warranty described above and by the provisions in this
Agreement. Agency confirms and agrees that, in deciding whether to sign this Agreement, it
has not relied on any statement or representation by Axon or anyone acting on behalf of Axon
related to the subject matter of this Agreement that is not in this Agreement.
7.5.2.Axon’s cumulative liability to any party for any loss or damage resulting from any claim,
demand, or action arising out of or relating to any Axon Device or Service will not exceed the
purchase price paid to Axon for the Axon Device, or if for Services, the amount paid for such
Services over the twelve (12) months preceding the claim. Neither Party will be liable for direct,
special, indirect, incidental, punitive or consequential damages, however caused, whether for
breach of warranty or contract, negligence, strict liability, tort or any other legal theory.
7.6.Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) is
governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/sales-
terms-and-conditions.
7.7.Third-Party Software and Services. Use of software or services other than those provided by Axon is
governed by the terms, if any, entered into between Agency and the respective third-party provider, including,
without limitation, the terms applicable to such software or services located at www.axon.com/sales-terms-
and-conditions, if any.
7.8.Axon Aid. Upon mutual agreement between Axon and Agency, Axon may provide certain products and
services to Agency, as a charitable donation under the Axon Aid program. In such event, Agency expressly
waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors,
employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but
not limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the
Axon Aid program whether arising out of the negligence of any Releasees or otherwise. Agency agrees not to
make or bring any such claim against any Releasee, and forever release and discharge all Releasees from
liability under such claims. Agency expressly allows Axon to publicly announce its participation in Axon Aid and
use its name in marketing materials. Axon may terminate the Axon Aid program without cause immediately
upon notice to the Agency.
8.Statement of Work. Certain Axon Devices and Services, including Axon Interview Room, Axon Channel Services,
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Department: Legal
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and Axon Fleet, may require a Statement of Work that details Axon’s Service deliverables ("SOW"). In the event Axon
provides an SOW to Agency, Axon is only responsible for the performance of Services described in the SOW.
Additional services are out of scope. The Parties must document scope changes in a written and signed change
order. Changes may require an equitable adjustment in fees or schedule. The SOW is incorporated into this
Agreement by reference.
9.Axon Device Warnings. See www.axon.com/legal for the most current Axon Device warnings.
10.Design Changes. Axon may make design changes to any Axon Device or Service without notifyingAgency or making
the same change to Axon Devices and Services previously purchased by Agency.
11.Bundled Offerings. Some offerings in bundled offerings may not be generally available at the time of Agency’s
purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to a delay of
availability or Agency’s election not to utilize any portion of an Axon bundle.
12.Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance. Upon
request, Axon will supply certificates of insurance.
13.IP Rights. Axon owns and reserves all right, title, and interest in Axon-manufactured Devices and Services and
suggestions to Axon, including all related intellectual property rights. Agency will not cause any Axon proprietary rights
to be violated.
14.IP Indemnification. Axon will indemnify Agency against all claims, losses, and reasonable expenses from any third-
party claim alleging that the use of Axon-manufactured Devices or Services infringes or misappropriates the third-
party’s intellectual property rights. Agency must promptly provide Axon with written notice of such claim, tender to
Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or
settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of
Axon-manufactured Devices or Services by Agency or a third-party not approved by Axon; (b) use of Axon-
manufactured Devices and Services in combination with hardware or services not approved by Axon; (c) use of Axon
Devices and Services other than as permitted in this Agreement; or (d) use of Axon software that is not the most
current release provided by Axon.
15.Agency Responsibilities. Agency is responsible for (a) Agency’s use of Axon Devices; (b) breach of this Agreement
or violation of applicable law by Agency or an Agency end user; (c) disputes between Agency and a third-party over
Agency’s use of Axon Devices; (d) ensuring Axon Devices are destroyed and disposed of securely and sustainably
at Agency’s cost; and (e) any regulatory violations or fines, as a result of improper destruction or disposal of Axon
Devices.
16.Termination.
16.1.For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of the
breach to the other Party, and the breach remains uncured at the end of thirty (30) days. If Agency terminates
this Agreement due to Axon’s uncured breach, Axon will refund prepaid amounts on a prorated basis based on
the effective date of termination.
16.2.By Agency. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Agency may
terminate this Agreement. Agency will deliver notice of termination under this section as soon as reasonably
practicable.
16.3.Effect of Termination. Upon termination of this Agreement, Agency rights immediately terminate. Agency
remains responsible for all fees incurred before the effective date of termination. If Agency purchases Axon
Devices for less than the manufacturer’s suggested retail price ("MSRP") and this Agreement terminates before
the end of the Term, Axon will invoice Agency the difference between the MSRP for Axon Devices received,
including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if terminating for non-
appropriation, Agency may return Axon Devices to Axon within thirty (30) days of termination. MSRP is the
standalone price of the individual Axon Device at the time of sale. For bundled Axon Devices, MSRP is the
standalone price of all individual components.
17.Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given the
nature of the information or circumstances surrounding disclosure, should reasonably be understood to be
confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use of the
other Party’s Confidential Information. Unless required by law, neither Party will disclose the other Party’s Confidential
Information during the Term and for five (5) years thereafter. To the extent permissible by law, Axon pricing is
Confidential Information and competition sensitive. If Agency receives a public records request to disclose Axon
Confidential Information, to the extent allowed by law, Agency will provide notice to Axon before disclosure. Axon may
publicly announce information related to this Agreement.
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Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 4 of 40
18.General.
18.1.Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party’s
reasonable control.
18.2.Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind
the other. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or
employment relationship between the Parties.
18.3.Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement.
18.4.Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race;
religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical
conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national
origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal
law.
18.5.Export Compliance. Each Party will comply with all import and export control laws and regulations.
18.6.Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent. Axon
may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for
purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets.
This Agreement is binding upon the Parties respective successors and assigns.
18.7.Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver
of that right.
18.8.Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable,
the remaining portions of this Agreement will remain in effect.
18.9.Survival. The following sections will survive termination: Payment, Warranty, Axon Device Warnings,
Indemnification, IP Rights, and Agency Responsibilities.
18.10.Governing Law. The laws of the country, state, province, or municipality where Agency is physically located,
without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United
Nations Convention for the International Sale of Goods does not apply to this Agreement.
18.11.Notices. All notices must be in English. Notices posted on Agency’s Axon Evidence site are effective upon
posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective
immediately. Notices to Agency shall be provided to the address on file with Axon. Notices to Axon shall be
provided to Axon Enterprise, Inc., Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona 85255 with a copy
to legal@axon.com.
18.12 Entire Agreement. This Agreement, including the Appendices and any SOW(s), represents the entire
agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether
written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or
amended in a writing signed by the Parties.
Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and
delivered this Agreement as of the date of signature.
AXON:AGENCY:
Choose an item.___________________________
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
48
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Department: Legal
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Axon Cloud Services Terms of Use Appendix
1. Definitions.
a."Agency Content" is data uploaded into, ingested by, or created in Axon Cloud Services within
Agency’s tenant, including media or multimedia uploaded into Axon Cloud Services by Agency. Agency
Content includes Evidence but excludes Non-Content Data.
b. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by an Agency. Evidence
is a subset of Agency Content.
c. "Non-Content Data" is data, configuration, and usage information about Agency’s Axon Cloud Services
tenant, Axon Devices and client software, and users that is transmitted or generated when using Axon
Devices. Non-Content Data includes data about users captured during account management and
customer support activities. Non-Content Data does not include Agency Content.
d. "Personal Data" means any information relating to an identified or identifiable natural person. An
identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to
an identifier such as a name, an identification number, location data, an online identifier or to one or
more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity
of that natural person.
2.Access. Upon Axon granting Agency a subscription to Axon Cloud Services, Agency may access and use Axon
Cloud Services to store and manage Agency Content. Agency may not exceed more end users than the Quote
specifies. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence Lite,
Agency may access and use Axon Evidence only to store and manage TASER CEW and TASER CAM data
("TASER Data"). Agency may not upload non-TASER Data to Axon Evidence Lite.
3.Agency Owns Agency Content. Agency controls and owns all right, title, and interest in Agency Content. Except
as outlined herein, Axon obtains no interest in Agency Content, and Agency Content is not Axon’s business
records. Agency is solely responsible for uploading, sharing, managing, and deleting Agency Content. Axon will
only have access to Agency Content for the limited purposes set forth herein. Agency agrees to allow Axon
access to Agency Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce
this Agreement or policies governing use of the Axon products.
4.Security. Axon will implement commercially reasonable and appropriate measures to secure Agency Content
against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security
program to protect Axon Cloud Services and Agency Content including logical, physical access, vulnerability,
risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence;
security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice
Information Services Security Addendum.
5.Agency Responsibilities. Agency is responsible for (a) ensuring Agency owns Agency Content; (b) ensuring
no Agency Content or Agency end user’s use of Agency Content or Axon Cloud Services violates this Agreement
or applicable laws; and (c) maintaining necessary computer equipment and Internet connections for use of Axon
Cloud Services. If Agency becomes aware of any violation of this Agreement by an end user, Agency will
immediately terminate that end user’s access to Axon Cloud Services.
a. Agency will also maintain the security of end usernames and passwords and security and access by end
users to Agency Content. Agency is responsible for ensuring the configuration and utilization of Axon
Cloud Services meet applicable Agency regulation and standards. Agency may not sell, transfer, or
sublicense access to any other entity or person. Agency shall contact Axon immediately if an
unauthorized party may be using Agency’s account or Agency Content, or if account information is lost
or stolen.
b. To the extent Agency uses the Axon Cloud Services to interact with YouTube®, such use may be
governed by the YouTube Terms of Service, available at
https://www.youtube.com/static?template=terms.
6.Privacy. Agency’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current
version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy. Agency agrees to allow
Axon access to Non-Content Data from Agency to (a) perform troubleshooting, maintenance, or diagnostic
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screenings; (b) provide, develop, improve, and support current and future Axon products and related services;
and (c) enforce this Agreement or policies governing the use of Axon products.
7.Axon Body 3 Wi-Fi Positioning. Axon Body 3 cameras offer a feature to enhance location services where
GPS/GNSS signals may not be available, for instance, within buildings or underground. Agency administrators
can manage their choice to use this service within the administrative features of Axon Cloud Services. If Agency
chooses to use this service, Axon must also enable the usage of the feature for Agency’s Axon Cloud Services
tenant. Agency will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for
Agency’s Axon Cloud Services tenant. When Wi-Fi Positioning is enabled by both Axon and Agency, Non-
Content and Personal Data will be sent to Skyhook Holdings, Inc. ("Skyhook") to facilitate the Wi-Fi Positioning
functionality. Data controlled by Skyhook is outside the scope of the Axon Cloud Services Privacy Policy and is
subject to the Skyhook Services Privacy Policy.
8.Storage. For Axon Unlimited Device Storage subscriptions, Agency may store unlimited data in Agency's Axon
Evidence account only if data originates from Axon Capture or the applicable Axon Device. Axon may charge
Agency additional fees for exceeding purchased storage amounts. Axon may place Agency Content that Agency
has not viewed or accessed for six (6) months into archival storage. Agency Content in archival storage will not
have immediate availability and may take up to twenty-four (24) hours to access.
For Third-Party Unlimited Storage the following restrictions apply: (i) it may only be used in conjunction with a
valid Axon’s Evidence.com user license; (ii) is limited to data of the law enforcement agency that purchased the
Third-Party Unlimited Storage and the Axon’s Evidence.com end user or Agency is prohibited from storing data
for other law enforcement agencies; and (iii) Agency may only upload and store data that is directly related to:
(1) the investigation of, or the prosecution of a crime; (2) common law enforcement activities; or (3) any Agency
Content created by Axon Devices or Evidence.com.
9.Location of Storage. Axon may transfer Agency Content to third-party subcontractors for storage. Axon will
determine the locations of data centers for storage of Agency Content. For United States agencies, Axon will
ensure all Agency Content stored in Axon Cloud Services remains within the United States. Ownership of Agency
Content remains with Agency.
10.Suspension. Axon may temporarily suspend Agency’s or any end user’s right to access or use any portion or all
of Axon Cloud Services immediately upon notice, if Agency or end user’s use of or registration for Axon Cloud
Services may (a) pose a security risk to Axon Cloud Services or any third-party; (b) adversely impact Axon Cloud
Services, the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to
liability; or (d) be fraudulent. Agency remains responsible for all fees incurred through suspension. Axon will not
delete Agency Content because of suspension, except as specified in this Agreement.
11.Axon Cloud Services Warranty. Axon disclaims any warranties or responsibility for data corruption or errors
before Agency uploads data to Axon Cloud Services.
12.Axon Records. Axon Records is the software-as-a-service product that is generally available at the time Agency
purchases an OSP 7 or OSP 10 bundle. During Agency’s Axon Records Subscription Term, if any, Agency will
be entitled to receive Axon’s Update and Upgrade releases on an if-and-when available basis.
a. The Axon Records Subscription Term will end upon the completion of the Axon Records Subscription
as documented in the Quote, or if purchased as part of an OSP 7 or OSP 10 bundle, upon completion
of the OSP 7 or OSP 10 Term ("Axon Records Subscription")
b. An "Update" is a generally available release of Axon Records that Axon makes available from time to
time. An "Upgrade" includes (i) new versions of Axon Records that enhance features and functionality,
as solely determined by Axon; and/or (ii) new versions of Axon Records that provide additional features
or perform additional functions. Upgrades exclude new products that Axon introduces and markets as
distinct products or applications.
c. New or additional Axon products and applications, as well as any Axon professional services needed to
configure Axon Records, are not included. If Agency purchases Axon Records as part of a bundled
offering, the Axon Record subscription begins on the later of the (1) start date of that bundled offering,
or (2) date Axon provisions Axon Records to Agency.
d. Users of Axon Records at the Agency may upload files to entities (incidents, reports, cases, etc) in Axon
Records with no limit to the number of files and amount of storage. Notwithstanding the foregoing, Axon
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may limit usage should the Agency exceed an average rate of one-hundred (100) GB per user per year
of uploaded files. Axon will not bill for overages.
13.Axon Cloud Services Restrictions. Agency and Agency end users (including employees, contractors, agents,
officers, volunteers, and directors), may not, or may not attempt to:
a. copy, modify, tamper with, repair, or create derivative works of any part of Axon Cloud Services;
b. reverse engineer, disassemble, or decompile Axon Cloud Services or apply any process to derive any
source code included in Axon Cloud Services, or allow others to do the same;
c. access or use Axon Cloud Services with the intent to gain unauthorized access, avoid incurring fees or
exceeding usage limits or quotas;
d. use trade secret information contained in Axon Cloud Services, except as expressly permitted in this
Agreement;
e. access Axon Cloud Services to build a competitive device or service or copy any features, functions, or
graphics of Axon Cloud Services;
f. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and
trademark notices) of Axon’s or Axon’s licensors on or within Axon Cloud Services; or
g. use Axon Cloud Services to store or transmit infringing, libelous, or other unlawful or tortious material;
material in violation of third-party privacy rights; or malicious code.
14.After Termination. Axon will not delete Agency Content for ninety (90) days following termination. There will be
no functionality of Axon Cloud Services during these ninety (90) days other than the ability to retrieve Agency
Content. Agency will not incur additional fees if Agency downloads Agency Content from Axon Cloud Services
during this time. Axon has no obligation to maintain or provide Agency Content after these ninety (90) days and
will thereafter, unless legally prohibited, delete all Agency Content. Upon request, Axon will provide written proof
that Axon successfully deleted and fully removed all Agency Content from Axon Cloud Services.
15.Post-Termination Assistance. Axon will provide Agency with the same post-termination data retrieval
assistance that Axon generally makes available to all customers. Requests for Axon to provide additional
assistance in downloading or transferring Agency Content, including requests for Axon’s data egress service, will
result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system.
16.U.S. Government Rights. If Agency is a U.S. Federal department or using Axon Cloud Services on behalf of a
U.S. Federal department, Axon Cloud Services is provided as a "commercial item," "commercial computer
software," "commercial computer software documentation," and "technical data", as defined in the Federal
Acquisition Regulation and Defense Federal Acquisition Regulation Supplement. If Agency is using Axon Cloud
Services on behalf of the U.S. Government and these terms fail to meet the U.S. Government’s needs or are
inconsistent in any respect with federal law, Agency will immediately discontinue use of Axon Cloud Services.
17.Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Agency
Owns Agency Content, Privacy, Storage, Axon Cloud Services Warranty, and Axon Cloud Services Restrictions.
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Axon Customer Experience Improvement Program Appendix
1.Axon Customer Experience Improvement Program (ACEIP). The ACEIP is designed to accelerate Axon’s
development of technology, such as building and supporting automated features, to ultimately increase safety within
communities and drive efficiency in public safety. To this end, subject to the limitations on Axon as described below,
Axon, where allowed by law, may make limited use of Agency Content from all of its customers to provide, develop,
improve, and support current and future Axon products (collectively, "ACEIP Purposes"). However, at all times, Axon
will comply with its obligations pursuant to the Axon Cloud Services Terms of Use Appendix to maintain a
comprehensive data security program (including compliance with the CJIS Security Policy for Criminal Justice
Information), privacy program, and data governance policy, including high industry standards of de-identifying
Personal Data, to enforce its security and privacy obligations for the ACEIP. ACEIP has 2 tiers of participation, Tier
1 and Tier 2. By default, Agency will be a participant in ACEIP Tier 1. If Agency does not want to participate in ACEIP
Tier 1, Agency can revoke its consent at any time. If Agency wants to participate in Tier 2, as detailed below, Agency
can check the ACEIP Tier 2 box below. If Agency does not want to participate in ACEIP Tier 2, Agency should leave
box unchecked. At any time, Agency may revoke its consent to ACEIP Tier 1, Tier 2, or both Tiers.
2.ACEIP Tier 1.
2.1. When Axon uses Agency Content for the ACEIP Purposes, Axon will extract from Agency Content and may
store separately copies of certain segments or elements of the Agency Content (collectively, "ACEIP Content").
When extracting ACEIP Content, Axon will use commercially reasonable efforts to aggregate, transform or de-
identify Agency Content so that the extracted ACEIP Content is no longer reasonably capable of being
associated with, or could reasonably be linked directly or indirectly to a particular individual ("Privacy
Preserving Technique(s)"). For illustrative purposes, some examples are described in footnote 1
1. For clarity,
ACEIP Content will still be linked indirectly, with an attribution, to the Agency from which it was extracted. This
attribution will be stored separately from the data itself, but is necessary for and will be solely used to enable
Axon to identify and delete all ACEIP Content upon Agency request. Once de-identified, ACEIP Content may
then be further modified, analyzed, and used to create derivative works. At any time, Agency may revoke the
consent granted herein to Axon to access and use Agency Content for ACEIP Purposes. Within 30 days of
receiving the Agency’s request, Axon will no longer access or use Agency Content for ACEIP Purposes and
will delete any and all ACEIP Content. Axon will also delete any derivative works which may reasonably be
capable of being associated with, or could reasonably be linked directly or indirectly to Agency. In addition, if
Axon uses Agency Content for the ACEIP Purposes, upon request, Axon will make available to Agency a list
of the specific type of Agency Content being used to generate ACEIP Content, the purpose of such use, and
the retention, privacy preserving extraction technique, and relevant data protection practices applicable to the
Agency Content or ACEIP Content ("Use Case"). From time to time, Axon may develop and deploy new Use
Cases. At least 30 days prior to authorizing the deployment of any new Use Case, Axon will provide Agency
notice (by updating the list of Use Case at https://www.axon.com/aceip and providing Agency with a mechanism
to obtain notice of that update or another commercially reasonable method to Agency designated contact)
("New Use Case").
2.2.Expiration of ACEIP Tier 1. Agency consent granted herein will expire upon termination of the Agreement. In
accordance with section 1.1.1, within 30 days of receiving the Agency’s request, Axon will no longer access or
use Agency Content for ACEIP Purposes and will delete ACEIP Content. Axon will also delete any derivative
works which may reasonably be capable of being associated with, or could reasonably be linked directly or
indirectly to, Agency.
3.ACEIP Tier 2. In addition to ACEIP Tier 1, if Agency wants to help further improve Axon’s services, Agency may
choose to participate in Tier 2 of the ACEIP. ACEIP Tier 2 grants Axon certain additional rights to use Agency Content,
in addition to those set forth in Tier 1 above, without the guaranteed deployment of a Privacy Preserving Technique
1 For example; (a) when extracting specific text to improve automated transcription capabilities, text that could be used to directly identify
a particular individual would not be extracted, and extracted text would be disassociated from identifying metadata of any speakers, and
the extracted text would be split into individual words and aggregated with other data sources (including publicly available data) to
remove any reasonable ability to link any specific text directly or indirectly back to a particular individual; (b) when extracting license
plate data to improve Automated License Plate Recognition (ALPR) capabilities, individual license plate characters would be extracted
and disassociated from each other so a complete plate could not be reconstituted, and all association to other elements of the source
video, such as the vehicle, location, time, and the surrounding environment would also be removed; (c) when extracting audio of potential
acoustic events (such as glass breaking or gun shots), very short segments (<1 second) of audio that only contains the likely acoustic
events would be extracted and all human utterances would be removed.
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to enable product development, improvement, and support that cannot be accomplished with aggregated,
transformed, or de-identified data.
տ Check this box if Agency wants to help further improve Axon’s services by participating in ACEIP Tier 2 in addition to
Tier 1. Axon will not enroll Agency into ACEIP Tier 2 until Axon and Agency agree to terms in writing providing for such
participation in ACEIP Tier 2.
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Professional Services Appendix
If any of the Professional Services specified below are included on the Quote, this Appendix applies.
1. Utilization of Services. Agency must use professional services as outlined in the Quote and this Appendix within six
(6) months of the Effective Date.
2. Axon Full Service (Axon Full Service). Axon Full Service includes advance remote project planning and
configuration support and up to four (4) consecutive days of on-site service and a professional services manager to
work with Agency to assess Agency’s deployment and determine which on-site services are appropriate. If Agency
requires more than four (4) consecutive on-site days, Agency must purchase additional days. Axon Full Service
options include:
System set up and configuration
x Instructor-led setup of Axon View on smartphones (if applicable)
x Configure categories and custom roles based on Agency need
x Register cameras to Agency domain
x Troubleshoot IT issues with Axon Evidence and Axon Dock ("Dock") access
x One on-site session included
Dock configuration
x Work with Agency to decide the ideal location of Docks and set configurations on Dock
x Authenticate Dock with Axon Evidence using admin credentials from Agency
x On-site assistance, not to include physical mounting of docks
Best practice implementation planning session
x Provide considerations for the establishment of video policy and system operations best practices based
on Axon’s observations with other agencies
x Discuss the importance of entering metadata in the field for organization purposes and other best
practices for digital data management
x Provide referrals of other agencies using the Axon camera devices and Axon Evidence
x Recommend rollout plan based on review of shift schedules
System Admin and troubleshooting training sessions
Step-by-step explanation and assistance for Agency’s configuration of security, roles & permissions, categories &
retention, and other specific settings for Axon Evidence
Axon instructor training (Train the Trainer)
Training for Agency’s in-house instructors who can support Agency’s Axon camera and Axon Evidence training
needs after Axon has fulfilled its contractual on-site obligations
Evidence sharing training
Tailored workflow instruction for Investigative Units on sharing Cases and Evidence with local prosecuting
agencies
End user go-live training and support sessions
x Assistance with device set up and configuration
x Training on device use, Axon Evidence, and Evidence Sync
Implementation document packet
Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and
categories & roles guide
Post go-live review
3. Body-Worn Camera Starter Service (Axon Starter). Axon Starter includes advance remote project planning and
configuration support and one (1) day of on-site Services and a professional services manager to work closely with
Agency to assess Agency’s deployment and determine which Services are appropriate. If Agency requires more than
one (1) day of on-site Services, Agency must purchase additional on-site Services. The Axon Starter options include:
System set up and configuration (Remote Support)
x Instructor-led setup of Axon View on smartphones (if applicable)
x Configure categories & custom roles based on Agency need
x Troubleshoot IT issues with Axon Evidence and Dock access
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Dock configuration
x Work with Agency to decide the ideal location of Dock setup and set configurations on Dock
x Authenticate Dock with Axon Evidence using "Administrator" credentials from Agency
x Does not include physical mounting of docks
Axon instructor training (Train the Trainer)
Training for Agency’s in-house instructors who can support Agency’s Axon camera and Axon Evidence training
needs after Axon’s has fulfilled its contracted on-site obligations
End user go-live training and support sessions
x Assistance with device set up and configuration
x Training on device use, Axon Evidence, and Evidence Sync
Implementation document packet
Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and
categories & roles guide
4. Body-Worn Camera Virtual 1-Day Service (Axon Virtual). Axon Virtual includes all items in the BWC Starter
Service Package, except one (1) day of on-site services.
5. CEW Services Packages. CEW Services Packages are detailed below:
System set up and configuration
x Configure Axon Evidence categories & custom roles based on Agency need.
x Troubleshoot IT issues with Axon Evidence.
x Register users and assign roles in Axon Evidence.
x For the CEW Full Service Package: On-site assistance included
x For the CEW Starter Package: Virtual assistance included
Dedicated Project Manager
Assignment of specificAxon representative for all aspects of planning the rollout (Project Manager). Ideally, Project
Manager will be assigned to Agency 4–6 weeks before rollout
Best practice implementation planning session to include:
x Provide considerations for the establishment of CEW policy and system operations best practices based
on Axon’s observations with other agencies
x Discuss the importance of entering metadata and best practices for digital data management
x Provide referrals to other agencies using TASER CEWs and Axon Evidence
x For the CEW Full Service Package:On-site assistance included
x For the CEW Starter Package: Virtual assistance included
System Admin and troubleshooting training sessions
On-site sessions providing a step-by-step explanation and assistance for Agency’s configuration of security, roles
& permissions, categories & retention, and other specific settings for Axon Evidence
Axon Evidence Instructor training
x Provide training on the Axon Evidence to educate instructors who can support Agency’s subsequent Axon
Evidence training needs.
x For the CEW Full Service Package:Training for up to 3 individuals at Agency
x For the CEW Starter Package:Training for up to 1 individual at Agency
TASER CEW inspection and device assignment
Axon’s on-site professional services team will perform functions check on all new TASER CEW Smart weapons
and assign them to a user on Axon Evidence.
Post go-live review
For the CEW Full Service Package: On-site assistance included.
For the CEW Starter Package: Virtual assistance included.
6. Smart Weapon Transition Service. The Smart Weapon Transition Service includes:
Archival of CEW Firing Logs
Axon’s on-site professional services team will upload CEW firing logs to Axon Evidence from all TASER CEW
Smart Weapons that Agency is replacing with newer Smart Weapon models.
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Return of Old Weapons
Axon’s on-site professional service team will ship all old weapons back to Axon’s headquarters.
Axon will provide Agency with a Certificate of Destruction
*Note: CEW Full Service packages for TASER 7 or TASER 10 include Smart Weapon Transition Service instead of
1-Day Device Specific Instructor Course.
7. VR Services Package.VR Service includes advance remote project planning and configuration support and one (1)
day of on-site service and a professional services manager to work with Agency to assess Agency's deployment and
determine which Services are appropriate. The VR Service training options include:
System set up and configuration (Remote Support)
• Instructor-led setup of Axon VR headset content
• Configure agency settings based on Agency need
•Troubleshoot IT issues with Axon VR headset
Axon instructor training (Train the Trainer)
Training for up to five (5) Agency's in-house instructors who can support Agency's Axon VR CET and SIM
training needs after Axon’s has fulfilled its contracted on-site obligations
Classroom and practical training sessions
Step-by-step explanation and assistance for Agency's configuration of Axon VR CET and SIM functionality,
basic operation, and best practices
8. Axon Air, On-Site Training. Axon Air, On-Site training includes advance remote project planning and configuration
support and one (1) day of on-site Services and a professional services manager to work closely with Agency to
assess Agency's deployment and determine which Services are appropriate. If Agency's requires more than one (1)
day of on-site Services, Agency must purchase additional on-site Services. The Axon Air, On-Site training options
include:
System set up and configuration (Remote Support)
• Instructor-led setup of Axon Air App (ASDS)
• Configure agency settings based on Agency need
• Configure drone controller
•Troubleshoot IT issues with Axon Evidence
Axon instructor training (Train the Trainer)
Training for Agency's in-house instructors who can support Agency's Axon Air and Axon Evidence
training needs after Axon’s has fulfilled its contracted on-site obligations
Classroom and practical training sessions
Step-by-step explanation and assistance for Agency's configuration of Axon Respond+ livestreaming
functionality, basic operation, and best practices
9. Axon Air, Virtual Training. Axon Air, Virtual training includes all items in the Axon Air, On-Site Training Package,
except the practical training session, with the Axon Instructor training for up to four hours virtually.
10. Signal Sidearm Installation Service.
a. Purchases of 50 SSA units or more: Axon will provide one (1) day of on-site service and one
professional services manager and will provide train the trainer instruction, with direct assistance on the
first of each unique holster/mounting type. Agency is responsible for providing a suitable work/training
area.
b. Purchases of less than 50 SSA units: Axon will provide a 1-hour virtual instruction session on the
basics of installation and device calibration.
11. Out of Scope Services. Axon is only responsible to perform the professional services described in the Quote and
this Appendix. Any additional professional services are out of scope. The Parties must document scope changes in
a written and signed change order. Changes may require an equitable adjustment in the charges or schedule.
12. Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m., except holidays.
Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Agency travel time by Axon
personnel to Agency premises as work hours.
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13. Access Computer Systems to Perform Services. Agency authorizes Axon to access relevant Agency computers
and networks, solely for performing the Services. Axon will work to identify as soon as reasonably practicable
resources and information Axon expects to use and will provide an initial itemized list to Agency. Agency is responsible
for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy,
completeness, and consistency of all data, materials, and information supplied by Agency.
14.Site Preparation. Axon will provide a hardcopy or digital copy of current user documentation for the Axon Devices
("User Documentation"). User Documentation will include all required environmental specifications for the
professional services and Axon Devices to operate per the Axon Device User Documentation. Before installation of
Axon Devices (whether performed by Agency or Axon), Agency must prepare the location(s) where Axon Devices are
to be installed ("Installation Site") per the environmental specifications in the Axon Device User Documentation.
Following installation, Agency must maintain the Installation Site per the environmental specifications. If Axon
modifies Axon Device User Documentation for any Axon Devices under this Agreement, Axon will provide the update
to Agency when Axon generally releases it
15.Acceptance. When Axon completes professional services, Axon will present an acceptance form ("Acceptance
Form") to Agency. Agency will sign the Acceptance Form acknowledging completion. If Agency reasonably believes
Axon did not complete the professional services in substantial conformance with this Agreement, Agency must notify
Axon in writing of the specific reasons for rejection within seven (7) calendar days from delivery of the Acceptance
Form. Axon will address the issues and re-present the Acceptance Form for signature. If Axon does not receive the
signed Acceptance Form or written notification of reasons for rejection within seven (7) calendar days of delivery of
the Acceptance Form, Axon will deem Agency to have accepted the professional services.
16.Agency Network. For work performed by Axon transiting or making use of Agency’s network, Agency is solely
responsible for maintenance and functionality of the network. In no event will Axon be liable for loss, damage, or
corruption of Agency’s network from any cause.
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Technology Assurance Plan Appendix
If Technology Assurance Plan ("TAP ") or a bundle including TAP is on the Quote, this appendix applies.
1.TAP Warranty. The TAP warranty is an extended warranty that starts at the end of the one- (1-) year hardware limited
warranty.
2.Officer Safety Plan. If Agency purchases an Officer Safety Plan ("OSP"), Agency will receive the deliverables
detailed in the Quote. Agency must accept delivery of the TASER CEW and accessories as soon as available from
Axon.
3.OSP 7 or OSP 10 Term. OSP 7 or OSP 10 begins on the date specified in the Quote ("OSP Term").
4.TAP BWC Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency
a new Axon body-worn camera ("BWC Upgrade") as scheduled in the Quote. If Agency purchased TAP, Axon will
provide a BWC Upgrade that is the same or like Axon Device, at Axon’s option. Axon makes no guarantee the BWC
Upgrade will utilize the same accessories or Axon Dock.
5. TAP Dock Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency
a new Axon Dock as scheduled in the Quote ("Dock Upgrade"). Accessories associated with any Dock Upgrades
are subject to change at Axon discretion. Dock Upgrades will only include a new Axon Dock bay configuration unless
a new Axon Dock core is required for BWC compatibility. If Agency originally purchased a single-bay Axon Dock, the
Dock Upgrade will be a single-bay Axon Dock model that is the same or like Axon Device, at Axon’s option. If Agency
originally purchased a multi-bay Axon Dock, the Dock Upgrade will be a multi-bay Axon Dock that is the same or like
Axon Device, at Axon’s option.
6.Upgrade Delay. Axon may ship the BWC and Dock Upgrades as scheduled in the Quote without prior confirmation
from Agency unless the Parties agree in writing otherwise at least ninety (90) days in advance. Axon may ship the
final BWC and Dock Upgrade as scheduled in the Quote sixty (60) days before the end of the Subscription Term
without prior confirmation from Agency.
7.Upgrade Change. If Agency wants to upgrade Axon Device models from the current Axon Device to an upgraded
Axon Device, Agency must pay the price difference between the MSRP for the current Axon Device and the MSRP
for the upgraded Axon Device. If the model Agency desires has an MSRP less than the MSRP of the offered BWC
Upgrade or Dock Upgrade, Axon will not provide a refund. The MSRP is the MSRP in effect at the time of the upgrade.
8.Return of Original Axon Device. Within thirty (30) days of receiving a BWC or Dock Upgrade, Agency must return
the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon
including serial numbers for the destroyed Axon Devices. If Agency does not return or destroy the Axon Devices,
Axon will deactivate the serial numbers for the Axon Devices received by Agency.
9.Termination. If Agency’s payment for TAP, OSP, or Axon Evidence is more than thirty (30) days past due, Axon may
terminate TAP or OSP. Once TAP or OSP terminates for any reason:
9.1. TAP and OSP coverage terminate as of the date of termination and no refunds will be given.
9.2. Axon will not and has no obligation to provide the Upgrade Models.
9.3. Agency must make any missed payments due to the termination before Agency may purchase any future TAP
or OSP.
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TASER 7 Appendix
This TASER 7 Appendix applies to Agency’s TASER 7, OSP 7, or OSP 7 Plus purchase from Axon, if applicable.
1.Duty Cartridge Replenishment Plan. If the Quote includes "Duty Cartridge Replenishment Plan", Agency must
purchase the plan for each CEW user. A CEW user includes officers that use a CEW in the line of duty and those that
only use a CEW for training. Agency may not resell cartridges received. Axon will only replace cartridges used in the
line of duty.
2.Training. If the Quote includes a training voucher, Agency must use the voucher within one (1) year of issuance, or
the voucher will be void. Axon will issue Agency a voucher annually beginning on the start of the TASER Subscription
Term. The voucher has no cash value. Agency cannot exchange it for another device or service. Unless stated in the
Quote, the voucher does not include travel expenses and will be Agency’s responsibility. If the Quote includes Axon
Online Training or Virtual Reality Content Empathy Development for Autism/Schizophrenia (collectively, "Training
Content"), Agency may access Training Content. Axon will deliver all Training Content electronically.
3.TASER Upgrade. If Agency purchases Axon’s 10-year certification program for Axon’s latest version of its TASER
energy weapon ("Certification Program") and has no outstanding payment obligations as of the beginning of the sixth
(6th) year of the Certification Program, Agency will qualify for an upgrade to any subsequent version of the Certification
Program ("CEW Upgrade"). Agency will receive the CEW Upgrade at no additional cost, only to the extent such
subsequent version of the Certification Program includes the same products or features as the Certification Program
purchased by Agency. If Agency wants to upgrade to a Certification Program that includes additional products or
features, Agency will pay the additional cost associated with such products and features. For the avoidance of doubt,
Agency is not required to upgrade to any subsequent version of the Certification Program. Axon may ship the CEW
Upgrade as scheduled in the Quote without prior confirmation from agency unless the Parties agree in writing
otherwise at least ninety (90) days in advance. If necessary to maintain compatibility among Axon Devices, within
thirty (30) days of receiving the CEW Upgrade, Agency must, if requested by Axon, return all hardware and related
accessories received in connection with the Certification Program to Axon. In such event, Agency must ship batteries
via ground shipping or in accordance with federal regulations in place at the time of the return. Axon will pay shipping
costs for the return if Agency uses Axon’s RMA process.
4.Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period warranty
will be for a five- (5-) year term, which includes the hardware manufacturer’s warranty plus the four- (4-) year extended
term.
5.Trade-in. If the Quote contains a discount on CEW-related line items, including items related to OSP, then that
discount may only be applied as a trade-in credit, andAgency must return used hardware and accessories associated
with the discount ("Trade-In Units") to Axon. Agency must ship batteries via ground shipping. Axon will pay shipping
costs of the return. If Axon does not receive Trade-In Units within the timeframe below, Axon will invoice Agency the
value of the trade-in credit. Agency may not destroy Trade-In Units and receive a trade-in credit.
Agency Size Days to Return from Start Date of TASER 7 Subscription
Less than 100 officers 30 days
100 to 499 officers 90 days
500+ officers 180 days
6.TASER 7 Subscription Term. The TASER 7 Subscription Term for a standalone TASER 7 purchase begins on
shipment of the TASER 7 hardware. The TASER 7 Subscription Term for OSP 7 begins on the OSP 7 start date.
7.Access Rights. Upon Axon granting Agency a TASER 7 Axon Evidence subscription, Agency may access and use
Axon Evidence for the storage and management of data from TASER 7 CEW devices during the TASER 7
Subscription Term. Agency may not exceed the number of end users the Quote specifies.
8.Privacy. Axon will not disclose Agency Content or any information about Agency except as compelled by a court or
administrative body or required by any law or regulation. Axon will give notice if any disclosure request is received for
Agency Content, so Agency may file an objection with the court or administrative body.
9.Termination. If payment for TASER 7 is more than thirty (30) days past due, Axon may terminate Agency’s TASER
7 plan by notifying Agency. Upon termination for any reason, then as of the date of termination:
9.1. TASER 7 extended warranties and access to Training Content will terminate. No refunds will be given.
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9.2. Axon will invoice Agency the remaining MSRP for TASER 7 products received before termination. If terminating
for non-appropriations, Axon will not invoice Agency if Agency returns the CEW, rechargeable battery, holster,
dock, core, training suits, and unused cartridges to Axon within thirty (30) days of the date of termination.
9.3. Agency will be responsible for payment of any missed payments due to the termination before being allowed
to purchase any future TASER 7 plan.
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TASER 10 Appendix
This TASER 10 Appendix applies to Agency’s TASER 10, OSP 10, OSP Plus, or OSP 10 Plus Premium purchase from
Axon, if applicable.
1.Duty Cartridge Replenishment Plan. If the Quote includes "Duty Cartridge Replenishment Plan", Agency must
purchase the plan for each CEW user. A CEW user includes officers that use a CEW in the line of duty and those that
only use a CEW for training. Agency may not resell cartridges received. Axon will only replace cartridges used in the
line of duty.
2.Training. If the Quote includes a training voucher, Agency must use the voucher within one (1) year of issuance, or
the voucher will be void. Axon will issue Agency a voucher annually beginning on the start of the TASER Subscription
Term. The voucher has no cash value. Agency cannot exchange it for another device or service. Unless stated in the
Quote, the voucher does not include travel expenses and will be Agency’s responsibility. If the Quote includes Axon
Online Training or Virtual Reality Content Empathy Development for Autism/Schizophrenia (collectively, "Training
Content"), Agency may access Training Content. Axon will deliver all Training Content electronically.
3.Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period warranty
will be for a five- (5-) year term, which includes the hardware manufacturer’s warranty plus the four- (4-) year extended
term.
4.Trade-in. If the Quote contains a discount on CEW-related line items, including items related to OSP, then that
discount may only be applied as a trade-in credit, and Agency must return used hardware and accessories associated
with the discount ("Trade-In Units") to Axon. Agency must ship batteries via ground shipping. Axon will pay shipping
costs of the return. If Axon does not receive Trade-In Units within the timeframe below, Axon will invoice Agency the
value of the trade-in credit. Agency may not destroy Trade-In Units and receive a trade-in credit.
Agency Size Days to Return from Start Date of TASER 10 Subscription
Less than 100 officers 60 days
100 to 499 officers 90 days
500+ officers 180 days
5.TASER 10 Subscription Term. The TASER 10 Subscription Term for a standalone TASER 10 purchase begins on
shipment of the TASER 10 hardware. The TASER 10 Subscription Term for OSP 10 begins on the OSP 10 start date.
6.Access Rights. Upon Axon granting Agency a TASER 10 Axon Evidence subscription, Agency may access and use
Axon Evidence for the storage and management of data from TASER 10 CEW devices during the TASER 10
Subscription Term. Agency may not exceed the number of end users the Quote specifies.
7.Agency Warranty.If Agency is located in the US, Agency warrants and acknowledges that TASER 10 is classified
as a firearm and is being acquired for official Agency use pursuant to a law enforcement agency transfer under the
Gun Control Act of 1968.
8.Purchase Order.To comply with applicable laws and regulations, Agency must provide a purchase order to Axon
prior to shipment of TASER 10.
9.Apollo Grant (US only).If Agency has received an Apollo Grant from Axon, Agency must pay all fees in the Quote
prior to upgrading to any new TASER CEW offered by Axon.
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Axon Auto-Tagging Appendix
If Auto-Tagging is included on the Quote, this Appendix applies.
1.Scope.Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to interact with Agency’s
Computer-Aided Dispatch ("CAD") or Records Management Systems ("RMS"). This allows end users to auto-
populate Axon video meta-data with a case ID, category, and location-based on data maintained in Agency’s CAD or
RMS.
2.Support. For thirty (30) days after completing Auto-Tagging Services, Axon will provide up to five (5) hours of remote
support at no additional charge. Axon will provide free support due to a change in Axon Evidence, ifAgency maintains
an Axon Evidence and Auto-Tagging subscription. Axon will not provide support if a change is required because
Agency changes its CAD or RMS.
3.Changes. Axon is only responsible to perform the Services in this Appendix. Any additional Services are out of scope.
The Parties must document scope changes in a written and signed change order. Changes may require an equitable
adjustment in fees or schedule.
4.Agency Responsibilities. Axon’s performance of Auto-Tagging Services requires Agency to:
4.1. Make available relevant systems, including Agency’s current CAD or RMS, for assessment by Axon (including
remote access if possible);
4.2. Make required modifications, upgrades or alterations to Agency’s hardware, facilities, systems and networks
related to Axon’s performance of Auto-Tagging Services;
4.3. Provide access to the premises where Axon is performingAuto-Tagging Services, subject to Agency safety and
security restrictions, and allow Axon to enter and exit the premises with laptops and materials needed to
perform Auto-Tagging Services;
4.4. Provide all infrastructure and software information (TCP/IP addresses, node names, network configuration)
necessary for Axon to provide Auto-Tagging Services;
4.5. Promptly install and implement any software updates provided by Axon;
4.6. Ensure that all appropriate data backups are performed;
4.7. Provide assistance, participation, and approvals in testing Auto-Tagging Services;
4.8. Provide Axon with remote access to Agency’s Axon Evidence account when required;
4.9. Notify Axon of any network or machine maintenance that may impact the performance of the module at Agency;
and
4.10. Ensure reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and
up-to-date documentation and information to Axon.
5.Access to Systems. Agency authorizes Axon to access Agency’s relevant computers, network systems, and CAD
or RMS solely for performing Auto-Tagging Services. Axon will work diligently to identify the resources and information
Axon expects to use and will provide an initial list to Agency. Agency is responsible for and assumes the risk of any
problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency
of all data, materials, and information supplied by Agency.
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Axon Fleet Appendix
If Axon Fleet is included on the Quote, this Appendix applies.
1. Agency Responsibilities.
19. Agency must ensure its infrastructure and vehicles adhere to the minimum requirements to operate Axon Fleet
2 or Axon Fleet 3 (collectively, "Axon Fleet") as established by Axon during the qualifier call and on-site
assessment at Agency and in any technical qualifying questions. If Agency’s representations are inaccurate, the
Quote is subject to change.
20. Agency is responsible for providing a suitable work area for Axon or Axon third-party providers to install Axon
Fleet systems into Agency vehicles. Agency is responsible for making available all vehicles for which installation
services were purchased, during the agreed upon onsite installation dates, Failure to make vehicles available
may require an equitable adjustment in fees or schedule.
2.Cradlepoint. If Agency purchases Cradlepoint Enterprise Cloud Manager, Agency will comply with Cradlepoint’s end
user license agreement. The term of the Cradlepoint license may differ from the Axon Evidence Subscription. If
Agency requires Cradlepoint support, Agency will contact Cradlepoint directly.
3.Third-party Installer. Axon will not be liable for the failure of Axon Fleet hardware to operate per specifications if
such failure results from installation not performed by, or as directed by Axon.
4. Wireless Offload Server.
4.1.License Grant. Axon grantsAgency a non-exclusive, royalty-free, worldwide, perpetual license to use Wireless
Offload Server ("WOS"). "Use" means storing, loading, installing, or executing WOS solely for data
communication with Axon Devices for the number of licenses purchased. The WOS term begins upon the start
of the Axon Evidence Subscription.
4.2.Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of WOS; (b)
reverse engineer, disassemble, or decompile WOS, apply any process to derive the source code of WOS, or
allow others to do so; (c) access or use WOS to avoid incurring fees or exceeding usage limits; (d) copy WOS
in whole or part; (e) use trade secret information contained in WOS; (f) resell, rent, loan or sublicense WOS;
(g) access WOS to build a competitive device or service or copy any features, functions or graphics of WOS;
or (h) remove, alter or obscure any confidentiality or proprietary rights notices (including copyright and
trademark notices) of Axon or Axon’s licensors on or within WOS.
4.3.Updates. If Agency purchases WOS maintenance, Axon will make updates and error corrections to WOS
("WOS Updates") available electronically via the Internet or media as determined by Axon. Agency is
responsible for establishing and maintaining adequate Internet access to receive WOS Updates and
maintaining computer equipment necessary for use of WOS. The Quote will detail the maintenance term.
4.4.WOS Support. Upon request by Axon, Agency will provide Axon with access to Agency’s store and forward
servers solely for troubleshooting and maintenance.
5. Axon Vehicle Software.
5.1.License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use ViewXL
or Dashboard (collectively, "Axon Vehicle Software".) "Use" means storing, loading, installing, or executing
Axon Vehicle Software solely for data communication with Axon Devices. The Axon Vehicle Software term
begins upon the start of the Axon Evidence Subscription.
5.2.Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of Axon Vehicle
Software; (b) reverse engineer, disassemble, or decompile Axon Vehicle Software, apply any process to derive
the source code of Axon Vehicle Software, or allow others to do so; (c) access or use Axon Vehicle Software
to avoid incurring fees or exceeding usage limits; (d) copy Axon Vehicle Software in whole or part; (e) use trade
secret information contained in Axon Vehicle Software; (f) resell, rent, loan or sublicense Axon Vehicle
Software; (g) access Axon Vehicle Software to build a competitive device or service or copy any features,
functions or graphics of Axon Vehicle Software; or (h) remove, alter or obscure any confidentiality or proprietary
rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within Axon Vehicle
Software.
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6.Acceptance Checklist. If Axon provides services to Agency pursuant to any statement of work in connection with
Axon Fleet, within seven (7) days of the date on which Agency retrieves Agency's vehicle(s) from the Axon installer,
said vehicle having been installed and configured with tested and fully and properly operational in-car hardware and
software identified above, Agency will receive a Professional Services Acceptance Checklist to submit to Axon
indicating acceptance or denial of said deliverables.
7.Axon Fleet Upgrade. If Agency has no outstanding payment obligations and has purchased the "Fleet Technology
Assurance Plan" (Fleet TAP), Axon will provide Agency with the same or like model of Fleet hardware ("Axon Fleet
Upgrade") as scheduled on the Quote.
7.1. If Agency would like to change models for the Axon Fleet Upgrade, Agency must pay the difference between
the MSRP for the offered Axon Fleet Upgrade and the MSRP for the model desired. The MSRP is the MSRP
in effect at the time of the upgrade. Agency is responsible for the removal of previously installed hardware and
installation of the Axon Fleet Upgrade.
7.2. Within thirty (30) days of receiving the Axon Fleet Upgrade, Agency must return the original Axon Devices to
Axon or destroy the Axon Devices and provide a certificate of destruction to Axon, including serial numbers of
the destroyed Axon Devices. If Agency does not destroy or return the Axon Devices to Axon, Axon will
deactivate the serial numbers for the Axon Devices received by Agency.
8.Axon Fleet Termination.Axon may terminate Agency’s Fleet subscription for non-payment. Upon any termination:
8.1. Axon Fleet subscription coverage terminates, and no refunds will be given.
8.2. Axon will not and has no obligation to provide the Axon Fleet Upgrade.
8.3. Agency will be responsible for payment of any missed payments due to the termination before being allowed
to purchase any future Fleet TAP.
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Axon Respond Appendix
This Axon Respond Appendix applies to both Axon Respond and Axon Respond Plus, if either is included on the Quote.
1. Axon Respond Subscription Term. If Agency purchases Axon Respond as part of a bundled offering, the Axon
Respond subscription begins on the later of the (1) start date of that bundled offering, or (2) date Axon provisions
Axon Respond to Agency. If Agency purchases Axon Respond as a standalone, the Axon Respond subscription
begins the later of the (1) date Axon provisions Axon Respond to Agency, or (2) first day of the month following the
Effective Date. The Axon Respond subscription term will end upon the completion of the Axon Evidence Subscription
associated with Axon Respond.
2.Scope of Axon Respond. The scope of Axon Respond is to assist Agency with real-time situational awareness
during critical incidents to improve officer safety, effectiveness, and awareness. In the event Agency uses Axon
Respond outside this scope, Axon may initiate good-faith discussions with Agency on upgrading Agency’s Axon
Respond to better meet Agency’s needs.
3.Axon Body 3 LTE Requirements. Axon Respond is only available and usable with an LTE enabled body-worn
camera. Axon is not liable if Agency utilizes the LTE device outside of the coverage area or if the LTE carrier is
unavailable. LTE coverage is only available in the United States, including any U.S. territories. Axon may utilize a
carrier of Axon’s choice to provide LTE service. Axon may change LTE carriers during the Term without Agency’s
consent.
4.Axon Fleet 3 LTE Requirements.Axon Respond is only available and usable with a Fleet 3 system configured with
LTE modem and service. Agency is responsible for providing LTE service for the modem. Coverage and availability
of LTE service is subject to Agency’s LTE carrier.
5.Axon Respond Service Limitations. Agency acknowledges that LTE service is made available only within the
operating range of the networks. Service may be temporarily refused, interrupted, or limited because of: (a) facilities
limitations; (b) transmission limitations caused by atmospheric, terrain, other natural or artificial conditions adversely
affecting transmission, weak batteries, system overcapacity, movement outside a service area or gaps in coverage
in a service area, and other causes reasonably outside of the carrier’s control such as intentional or negligent acts of
third parties that damage or impair the network or disrupt service; or (c) equipment modifications, upgrades,
relocations, repairs, and other similar activities necessary for the proper or improved operation of service.
5.1. With regard to Axon Body 3, Partner networks are made available as-is and the carrier makes no warranties
or representations as to the availability or quality of roaming service provided by carrier partners, and the carrier
will not be liable in any capacity for any errors, outages, or failures of carrier partner networks. Agency expressly
understands and agrees that it has no contractual relationship whatsoever with the underlying wireless service
provider or its affiliates or contractors and Agency is not a third-party beneficiary of any agreement between
Axon and the underlying carrier.
6. Termination. Upon termination of this Agreement, or if Agency stops paying for Axon Respond or bundles that include
Axon Respond, Axon will end Axon Respond services, including any Axon-provided LTE service.
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Add-on Services Appendix
This Appendix applies if Axon Community Request, Axon Redaction Assistant, and/orAxon Performance are included on
the Quote.
1. Subscription Term. If Agency purchases Axon Community Request, Axon Redaction Assistant, or Axon
Performance as part of OSP 7 or OSP 10, the subscription begins on the later of the (1) start date of the OSP 7 or
OSP 10 Term, or (2) date Axon provisions Axon Community RequestAxon Redaction Assistant, or Axon Performance
to Agency.
1.1. If Agency purchases Axon Community Request, Axon Redaction Assistant, or Axon Performance as a
standalone, the subscription begins the later of the (1) date Axon provisions Axon Community Request, Axon
Redaction Assistant, or Axon Performance to Agency, or (2) first day of the month following the Effective Date.
1.2. The subscription term will end upon the completion of the Axon Evidence Subscription associated with the add-
on.
2.Axon Community Request Storage. For Axon Community Request, Agency may store an unlimited amount of data
submitted through the public portal ("Portal Content"), within Agency’s Axon Evidence instance. The post-termination
provisions outlined in the Axon Cloud Services Terms of Use Appendix also apply to Portal Content.
3.Performance Auto-Tagging Data. In order to provide some features of Axon Performance to Agency, Axon will need
to store call for service data from Agency’s CAD or RMS.
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Axon Auto-Transcribe Appendix
This Appendix applies if Axon Auto-Transcribe is included on the Quote.
1.Subscription Term.If Agency purchases Axon Auto-Transcribe as part of a bundle or Axon Cloud Services
subscription, the subscription begins on the later of the (1) start date of the bundle or Axon Cloud Services license
term, or (2) date Axon provisions Axon Auto-Transcribe to Agency. If Agency purchases Axon Auto-Transcribe
minutes as a standalone, the subscription begins on the date Axon provisions Axon Auto-Transcribe to Agency.
1.1.If Agency cancels Auto-Transcribe services, any amounts owed by the Parties will be based on the amount of
time passed under the annual subscription, rather than on the number of minutes used, regardless of usage.
2.Auto-Transcribe A-La-Carte Minutes.Upon Axon granting Agency a set number of minutes, Agency may utilize
Axon Auto-Transcribe, subject to the number of minutes allowed on the Quote. Agency will not have the ability to roll
over unused minutes to future Auto-Transcribe terms. Axon may charge Agency additional fees for exceeding the
number of purchased minutes. Axon Auto-Transcribe minutes expire one year after being provisioned to Agency by
Axon.
3.Axon Unlimited Transcribe.Upon Axon granting Agency an Unlimited Transcribe subscription to Axon Auto-
Transcribe, Agency may utilize Axon Auto-Transcribe with no limit on the number of minutes. Unlimited Transcribe
includes automatic transcription of all Axon BWC and Axon Capture footage. With regard to Axon Interview Room,
Axon Fleet, Axon Citizen, or third-party transcription, transcription must be requested on demand. Notwithstanding
the foregoing, Axon may limit usage after 5,000 minutes per user per month for multiple months in a row. Axon will
not bill for overages.
4.Warranty.Axon disclaims all warranties, express or implied, for Axon Auto-Transcribe.
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Axon Virtual Reality Content Terms of Use Appendix
If Virtual Reality is included on the Quote, this Appendix applies.
1.Term. The Quote will detail the products and license duration, as applicable, of the goods, services, and software,
and contents thereof, provided by Axon to Agency related to virtual reality (collectively, "Virtual Reality Media").
2.Headsets. Agency may purchase additional virtual reality headsets from Axon. In the event Agency decides to
purchase additional virtual reality headsets for use with Virtual Reality Media, Agency must purchase those headsets
from Axon.
3.License Restrictions. All licenses will immediately terminate if Agency does not comply with any term of this
Agreement. If Agency utilizes more users than stated in this Agreement, Agency must purchase additional Virtual
Reality Media licenses from Axon. Agency may not use Virtual Reality Media for any purpose other than as expressly
permitted by this Agreement. Agency may not:
3.1. modify, tamper with, repair, or otherwise create derivative works of Virtual Reality Media;
3.2. reverse engineer, disassemble, or decompile Virtual Reality Media or apply any process to derive the source
code of Virtual Reality Media, or allow others to do the same;
3.3. copy Virtual Reality Media in whole or part, except as expressly permitted in this Agreement;
3.4. use trade secret information contained in Virtual Reality Media;
3.5. resell, rent, loan or sublicense Virtual Reality Media;
3.6. access Virtual Reality Media to build a competitive device or service or copy any features, functions, or graphics
of Virtual Reality Media; or
3.7. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark
notices) of Axon or Axon’s licensors on or within Virtual Reality Media or any copies of Virtual Reality Media.
4.Privacy. Agency’s use of the Virtual Reality Media is subject to the Axon Virtual Reality Privacy Policy, a current
version of which is available at https://www.axon.com/axonvrprivacypolicy.
5.Termination. Axon may terminate Agency’s license immediately for Agency’s failure to comply with any of the terms
in this Agreement.
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Axon Evidence Local Software Appendix
This Appendix applies if Axon Evidence Local is included on the Quote.
1.License. Axon owns all executable instructions, images, icons, sound, and text in Axon Evidence Local. All rights are
reserved to Axon. Axon grants a non-exclusive, royalty-free, worldwide right and license to use Axon Evidence Local.
"Use" means storing, loading, installing, or executing Axon Evidence Local exclusively for data communication with
an Axon Device. Agency may use Axon Evidence Local in a networked environment on computers other than the
computer it installs Axon Evidence Local on, so long as each execution of Axon Evidence Local is for data
communication with an Axon Device. Agency may make copies of Axon Evidence Local for archival purposes only.
Axon shall retain all copyright, trademark, and proprietary notices in Axon Evidence Local on all copies or adaptations.
2.Term. The Quote will detail the duration of the Axon Evidence Local license, as well as any maintenance. The term
will begin upon installation of Axon Evidence Local.
3.License Restrictions. All licenses will immediately terminate if Agency does not comply with any term of this
Agreement. Agency may not use Axon Evidence Local for any purpose other than as expressly permitted by this
Agreement. Agency may not:
3.1. modify, tamper with, repair, or otherwise create derivative works of Axon Evidence Local;
3.2. reverse engineer, disassemble, or decompile Axon Evidence Local or apply any process to derive the source
code of Axon Evidence Local, or allow others to do the same;
3.3. access or use Axon Evidence Local to avoid incurring fees or exceeding usage limits or quotas;
3.4. copy Axon Evidence Local in whole or part, except as expressly permitted in this Agreement;
3.5. use trade secret information contained in Axon Evidence Local;
3.6. resell, rent, loan or sublicense Axon Evidence Local;
3.7. access Axon Evidence Local to build a competitive device or service or copy any features, functions, or
graphics of Axon Evidence Local; or
3.8. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark
notices) of Axon or Axon’s licensors on or within Axon Evidence Local or any copies of Axon Evidence Local.
4.Support. Axon may make available updates and error corrections ("Updates") to Axon Evidence Local. Axon will
provide Updates electronically via the Internet or media as determined by Axon. Agency is responsible for establishing
and maintaining adequate access to the Internet to receive Updates. Agency is responsible for maintaining the
computer equipment necessary to use Axon Evidence Local. Axon may provide technical support of a prior
release/version of Axon Evidence Local for six (6) months from when Axon made the subsequent release/version
available.
5.Termination. Axon may terminate Agency’s license immediately for Agency’s failure to comply with any of the terms
in this Agreement. Upon termination, Axon may disable Agency’s right to login to Axon Evidence Local.
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Axon Application Programming Interface Appendix
This Appendix applies if Axon’s API Services are included on the Quote.
1.Definitions.
1.1. "API Client" means the software that acts as the interface between Agency’s computer and the server, which
is already developed or to be developed by Agency.
1.2. "API Interface" means software implemented by Agency to configure Agency’s independent API Client
Software to operate in conjunction with the API Service for Agency’s authorized Use.
1.3. "Axon Evidence Partner API, API or AxonAPI" (collectively "API Service") means Axon’s API which provides
a programmatic means to access data in Agency’s Axon Evidence account or integrate Agency’s Axon
Evidence account with other systems.
1.4. "Use" means any operation on Agency’s data enabled by the supported API functionality.
2.Purpose and License.
2.1. Agency may use API Service and data made available through API Service, in connection with an API Client
developed by Agency. Axon may monitor Agency’s use of API Service to ensure quality, improve Axon devices
and services, and verify compliance with this Agreement. Agency agrees to not interfere with such monitoring
or obscure from Axon Agency’s use of API Service. Agency will not use API Service for commercial use.
2.2. Axon grants Agency a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right and
license during the Term to use API Service, solely for Agency’s Use in connection with Agency’s API Client.
2.3. Axon reserves the right to set limitations on Agency’s use of the API Service, such as a quota on operations,
to ensure stability and availability of Axon’s API. Axon will use reasonable efforts to accommodate use beyond
the designated limits.
3.Configuration. Agency will work independently to configure Agency’s API Client with API Service for Agency’s
applicable Use. Agency will be required to provide certain information (such as identification or contact details) as
part of the registration. Registration information provided to Axon must be accurate. Agency will inform Axon promptly
of any updates. Upon Agency’s registration, Axon will provide documentation outlining API Service information.
4.Agency Responsibilities. When using API Service, Agency and its end users may not:
4.1. use API Service in any way other than as expressly permitted under this Agreement;
4.2. use in any way that results in, or could result in, any security breach to Axon;
4.3. perform an action with the intent of introducing any viruses, worms, defect, Trojan horses, malware, or any
items of a destructive nature to Axon Devices and Services;
4.4. interfere with, modify, disrupt or disable features or functionality of API Service or the servers or networks
providing API Service;
4.5. reverse engineer, decompile, disassemble, or translate or attempt to extract the source code from API Service
or any related software;
4.6. create an API Interface that functions substantially the same as API Service and offer it for use by third parties;
4.7. provide use of API Service on a service bureau, rental or managed services basis or permit other individuals
or entities to create links to API Service;
4.8. frame or mirror API Service on any other server, or wireless or Internet-based device;
4.9. make available to a third-party, any token, key, password or other login credentials to API Service;
4.10. take any action or inaction resulting in illegal, unauthorized or improper purposes; or
4.11. disclose Axon’s API manual.
5.API Content. All content related to API Service, other than Agency Content or Agency’s API Client content, is
considered Axon’s API Content, including:
5.1. the design, structure and naming of API Service fields in all responses and requests;
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5.2. the resources available within API Service for which Agency takes actions on, such as evidence, cases, users,
or reports;
5.3. the structure of and relationship of API Service resources; and
5.4. the design of API Service, in any part or as a whole.
6.Prohibitions on API Content. Neither Agency nor its end users will use API content returned from the API Interface
to:
6.1. scrape, build databases, or otherwise create permanent copies of such content, or keep cached copies longer
than permitted by the cache header;
6.2. copy, translate, modify, create a derivative work of, sell, lease, lend, convey, distribute, publicly display, or
sublicense to any third-party;
6.3. misrepresent the source or ownership; or
6.4. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark
notices).
7.API Updates. Axon may update or modify the API Service from time to time ("API Update"). Agency is required to
implement and use the most current version of API Service and to make any applicable changes to Agency’s API
Client required as a result of such API Update. API Updates may adversely affect how Agency’s API Client access or
communicate with API Service or the API Interface. Each API Client must contain means for Agency to update API
Client to the most current version of API Service. Axon will provide support for one (1) year following the release of
an API Update for all depreciated API Service versions.
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Advanced User Management Appendix
This Appendix applies if Axon Advanced User Management is included on the Quote.
1.Scope. Advanced User Management allows Agency to (a) utilize bulk user creation and management, (b) automate
user creation and management through System for Cross-domain Identity Management ("SCIM"), and (c) automate
group creation and management through SCIM.
2.Advanced User Management Configuration. Agency will work independently to configure Agency’s Advanced User
Management for Agency’s applicable Use. Upon request, Axon will provide general guidance to Agency, including
documentation that details the setup and configuration process.
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Axon Channel Services Appendix
This Appendix applies if Agency purchases Axon Channel Service, as set forth on the Quote.
1. Definitions.
1.1. "Axon Digital Evidence Management System" means Axon Evidence or Axon Evidence Local, as specified
in the attached Channel Services Statement of Work.
1.2. "Active Channel" means a third-party system that is continuously communicating with an Axon Digital
Evidence Management System.
1.3. "Inactive Channel" means a third-party system that will have a one-time communication to an Axon Digital
Evidence Management System.
2.Scope. Agency currently has a third-party system or data repository from which Agency desires to share data with
Axon Digital Evidence Management. Axon will facilitate the transfer of Agency’s third-party data into an Axon Digital
Evidence Management System or the transfer of Agency data out of an Axon Digital Evidence Management System
as defined in the Channel Services Statement of Work ("Channel Services SOW"). Channel Services will not delete
any Agency Content. Agency is responsible for verifying all necessary data is migrated correctly and retained per
Agency policy.
3.Changes. Axon is only responsible to perform the Services described in this Appendix and Channel Services SOW.
Any additional services are out of scope. The Parties must document scope changes in a written and signed change
order. Changes may require an equitable adjustment in the charges or schedule.
4.Purpose and Use. Agency is responsible for verifying Agency has the right to share data from and provide access
to third-party system as it relates to the Services described in this Appendix and the Channel Services SOW. For
Active Channels, Agency is responsible for any changes to a third-party system that may affect the functionality of
the channel service. Any additional work required for the continuation of the Service may require additional fees. An
Axon Field Engineer may require access to Agency’s network and systems to perform the Services described in the
Channel Services SOW. Agency is responsible for facilitating this access per all laws and policies applicable to
Agency.
5.Project Management. Axon will assign a Project Manager to work closely with Agency’s project manager and project
team members and will be responsible for completing the tasks required to meet all contract deliverables on time and
budget.
6.Warranty. Axon warrants that it will perform the Channel Services in a good and workmanlike manner.
7.Monitoring. Axon may monitor Agency’s use of Channel Services to ensure quality, improve Axon devices and
services, prepare invoices based on the total amount of data migrated, and verify compliance with this Agreement.
Agency agrees not to interfere with such monitoring or obscure from Axon Agency’s use of channel services.
8.Agency’s Responsibilities.Axon’s successful performance of the Channel Services requires Agency:
8.1. Make available its relevant systems for assessment by Axon (including making these systems available to
Axon via remote access);
8.2. Provide access to the building facilities and where Axon is to perform the Channel Services, subject to safety
and security restrictions imposed by the Agency (including providing security passes or other necessary
documentation to Axon representatives performing the Channel Services permitting them to enter and exit
Agency premises with laptop personal computers and any other materials needed to perform the Channel
Services);
8.3. Provide all necessary infrastructure and software information (TCP/IP addresses, node names, and network
configuration) for Axon to provide the Channel Services;
8.4. Ensure all appropriate data backups are performed;
8.5. Provide Axon with remote access to the Agency’s network and third-party systems when required for Axon to
perform the Channel Services;
8.6. Notify Axon of any network or machine maintenance that may impact the performance of the Channel Services;
and
8.7. Ensure the reasonable availability by phone or email of knowledgeable staff, personnel, system administrators,
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and operators to provide timely, accurate, complete, and up-to-date documentation and information to Axon
(these contacts are to provide background information and clarification of information required to perform the
Channel Services).
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VIEVU Data Migration Appendix
This Appendix applies if Agency purchases Migration services, as set forth on the Quote.
1.Scope. Agency currently has legacy data in the VIEVU solution from which Agency desires to move to Axon Evidence.
Axon will work with Agency to copy legacy data from the VIEVU solution into Axon Evidence ("Migration"). Before
Migration, Agency and Axon will work together to develop a Statement of Work ("Migration SOW") to detail all
deliverables and responsibilities. The Migration will require the availability of Agency resources. Such resources will
be identified in the SOW. On-site support during Migration is not required. Upon Agency’s request, Axon will provide
on-site support for an additional fee. Any request for on-site support will need to be pre-scheduled and is subject to
Axon’s resource availability.
1.1. A small amount of unexposed data related to system information will not be migrated from the VIEVU solution
to Axon Evidence. Upon request, some of this data can be manually exported before Migration and provided
to Agency. The Migration SOW will provide further detail.
2. Changes. Axon is only responsible to perform the Services described in this Appendix and Migration SOW. Any
additional services are out of scope. The Parties must document scope changes in a written and signed change order.
Changes may require an equitable adjustment in the charges or schedule.
3. Project Management. Axon will assign a Project Manager to work closely with Agency’s project manager and project
team members and will be responsible for completing the tasks required to meet all contract deliverables on time and
budget.
4. Downtime. There may be downtime during the Migration. The duration of the downtime will depend on the amount
of data that Agency is migrating. Axon will work with Agency to minimize any downtime. Any VIEVU mobile application
will need to be disabled upon Migration.
5. Functionality Changes. Due to device differences between the VIEVU solution and the Axon’s Axon Evidence
solution, there may be functionality gaps that will not allow for all migrated data to be displayed the same way in the
user interface after Migration.
6. Acceptance. Once the Migration is complete, Axon will notify Agency and provide an acceptance form. Agency is
responsible for verifying that the scope of the project has been completed and all necessary data is migrated correctly
and retained per Agency policy. Agency will have ninety (90) days to provide Axon acceptance that the Migration was
successful, or Axon will deem the Migration accepted.
6.1. In the event Agency does not accept the Migration, Agency agrees to notify Axon within a reasonable time.
Agency also agrees to allow Axon a reasonable time to resolve any issue. In the event Agency does not provide
Axon with a written rejection of the Migration during these ninety (90) days, Agency may be charged for
additional monthly storage costs. After Agency provides acceptance of the Migration, Axon will delete all data
from the VIEVU solution ninety (90) days after the Migration.
7.Post-Migration. After Migration, the VIEVU solution may not be supported and updates may not be provided. Axon
may end of life the VIEVU solution in the future. If Agency elects to maintain data within the VIEVU solution, Axon will
provide Agency ninety (90) days’ notice before ending support for the VIEVU solution.
8. Warranty. Axon warrants that it will perform the Migration in a good and workmanlike manner.
9.Monitoring. Axon may monitor Agency’s use of Migration to ensure quality, improve Axon Devices and Services,
prepare invoices based on the total amount of data migrated, and verify compliance with this Agreement. Agency
agrees not to interfere with such monitoring or obscure Agency’s use of Migration from Axon.
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Axon Technical Account Manager Appendix
This Appendix applies if Axon Support Engineer services are included on the Quote.
1.Axon Technical Account Manager Payment. Axon will invoice for Axon Technical Account Manager ("TAM ")
services, as outlined in the Quote, when the TAM commences work on-site at Agency.
2.Full-Time TAM Scope of Services.
2.1.A Full-Time TAM will work on-site four (4) days per week, unless an alternate schedule or reporting location is
mutually agreed upon by Axon and Customer.
2.2.Agency’s Axon sales representative and Axon’s Agency Success team will work with Agency to define its
support needs and ensure the Full-Time TAM has skills to align with those needs. There may be up to a six-
(6-) month waiting period before the Full-Time TAM can work on-site, depending upon Agency’s needs and
availability of a Full-Time TAM.
2.3.The purchase of Full-Time TAM Services includes two (2) complimentary Axon Accelerate tickets per year of
the Agreement, so long as the TAM has started work at Agency, and Agency is current on all payments for the
Full-Time TAM Service.
2.4.The Full-Time TAM Service options are listed below:
Ongoing System Set-up and Configuration
Assisting with assigning cameras and registering docks
Maintaining Agency’s Axon Evidence account
Connecting Agency to "Early Access" programs for new devices
Account Maintenance
Conducting on-site training on new features and devices for Agency leadership team(s)
Thoroughly documenting issues and workflows and suggesting new workflows to improve the effectiveness of
the Axon program
Conducting weekly meetings to cover current issues and program status
Data Analysis
Providing on-demand Axon usage data to identify trends and insights for improving daily workflows
Comparing Agency's Axon usage and trends to peers to establish best practices
Proactively monitoring the health of Axon equipment and coordinating returns when needed
Direct Support
Providing on-site, Tier 1 and Tier 2 (as defined in Axon's Service Level Agreement) technical support for Axon
Devices
Proactively monitoring the health of Axon equipment
Creating and monitoring RMAs on-site
Providing Axon app support
Monitoring and testing new firmware and workflows before they are released to Agency’s production environment
Agency Advocacy
Coordinating bi-annual voice of customer meetings with Axon’s Device Management team
Recording and tracking Agency feature requests and major bugs
3.Regional TAM Scope of Services
3.1.A Regional TAM will work on-site for three (3) consecutive days per quarter. Agency must schedule the on-
site days at least two (2) weeks in advance. The Regional TAM will also be available by phone and email
during regular business hours up to eight (8) hours per week.
3.2.There may be up to a six- (6-) month waiting period before Axon assigns a Regional TAM to Agency,
depending upon the availability of a Regional TAM.
3.3.The purchase of Regional TAM Services includes two (2) complimentary Axon Accelerate tickets per year of
the Agreement, so long as the TAM has started work at Agency and Agency is current on all payments for the
Regional TAM Service.
3.4.The Regional TAM service options are listed below:
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Account Maintenance
Conducting remote training on new features and devices for Agency’s leadership
Thoroughly documenting issues and workflows and suggesting new workflows to improve the effectiveness of
the Axon program
Conducting weekly conference calls to cover current issues and program status
Visiting Agency quarterly (up to 3 consecutive days) to perform a quarterly business review, discuss Agency's goals
for your Axon program, and continue to ensure a successful deployment of Axon Devices
Direct Support
Providing remote, Tier 1 and Tier 2 (As defined Axon's Service Level Agreement) technical support for Axon
Devices
Creating and monitoring RMAs remotely
Data Analysis
Providing quarterly Axon usage data to identify trends and program efficiency opportunities
Comparing an Agency's Axon usage and trends to peers to establish best practices
Proactively monitoring the health of Axon equipment and coordinating returns when needed
Agency Advocacy
Coordinating bi-yearly Voice of Agency meetings with Device Management team
Recording and tracking Agency feature requests and major bugs
4.Out of Scope Services. The TAM is responsible to perform only the Services described in this Appendix. Any
additional Services discussed or implied that are not defined explicitly in this Appendix will be considered out of the
scope.
5.TAM Leave Time. The TAM will be allowed up seven (7) days of sick leave and up to fifteen (15) days of vacation
time per each calendar year. The TAM will work with Agency to coordinate any time off and will provide Agency with
at least two (2) weeks’ notice before utilizing any vacation days.
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Axon Investigate Appendix
If the Quote includes Axon's On Prem Video Suite known as Axon Investigate or Third Party Video Support License, the
following appendix shall apply.
1.License Grant. Subject to the terms and conditions specified below and upon payment of the applicable fees set
forth in the Quote, Axon grants to Agency a nonexclusive, nontransferable license to install, use, and display the Axon
Investigate software ("Software") solely for its own internal use only and for no other purpose, for the duration of
subscription term set forth in the Quote. This Agreement does not grant Agency any right to enhancements or updates,
but if such are made available to Agency and obtained by Agency they shall become part of the Software and
governed by the terms of this Agreement.
2.Third-Party Licenses. Axon licenses several third-party codecs and applications that are integrated into the
Software. Users with an active support contract with Axon are granted access to these additional features. By
accepting this agreement, Agency agrees to and understands that an active support contract is required for all of the
following features: DNxHD output formats, decoding files via the "fast indexing" method, proprietary file metadata,
telephone and email support, and all future updates to the software. If Agency terminates the annual support contract
with Axon, the features listed above will be disabled within the Software. It is recommended that users remain on an
active support contract to maintain the full functionality of the Software.
3.Restrictions on Use. Agency may not permit any other person to use the Software unless such use is in accordance
with the terms of this Agreement. Agency may not modify, translate, reverse engineer, reverse compile, decompile,
disassemble or create derivative works with respect to the Software, except to the extent applicable laws specifically
prohibit such restrictions. Agency may not rent, lease, sublicense, grant a security interest in or otherwise transfer
Agency’s rights to or to use the Software. Any rights not granted are reserved to Axon.
4.Term. For purchased perpetual Licenses only—excluding Licenses leased for a pre-determined period, evaluation
licenses, companion licenses, as well as temporary licenses--the license shall be perpetual unless Agency fails to
observe any of its terms, in which case it shall terminate immediately, and without additional prior notice. The terms
of Paragraphs 1, 2, 3, 5, 6, 8 and 9 shall survive termination of this Agreement. For licenses leased for a pre-
determined period, for evaluation licenses, companion licenses, as well as temporary licenses, the license is granted
for a period beginning at the installation date and for the duration of the evaluation period or temporary period as
agreed between Axon and Agency.
5.Title. Axon and its licensors shall have sole and exclusive ownership of all right, title, and interest in and to the
Software and all changes, modifications, and enhancements thereof (including ownership of all trade secrets and
copyrights pertaining thereto), regardless of the form or media in which the original or copies may exist, subject only
to the rights and privileges expressly granted by Axon. This Agreement does not provide Agency with title or ownership
of the Software, but only a right of limited use.
6.Copies. The Software is copyrighted under the laws of the United States and international treaty provisions. Agency
may not copy the Software except for backup or archival purposes, and all such copies shall contain all Axon’s notices
regarding proprietary rights as contained in the Software as originally provided to Agency. If Agency receives one
copy electronically and another copy on media, the copy on media may be used only for archival purposes and this
license does not authorize Agency to use the copy of media on an additional server.
7.Actions Required Upon Termination. Upon termination of the license associated with this Agreement, Agency
agrees to destroy all copies of the Software and other text and/or graphical documentation, whether in electronic or
printed format, that describe the features, functions and operation of the Software that are provided by Axon to Agency
("Software Documentation") or return such copies to Axon. Regarding any copies of media containing regular
backups of Agency's computer or computer system, Agency agrees not to access such media for the purpose of
recovering the Software or online Software Documentation.
8.Export Controls. None of the Software, Software Documentation or underlying information may be downloaded or
otherwise exported, directly or indirectly, without the prior written consent, if required, of the office of Export
Administration of the United States, Department of Commerce, nor to any country to which the U.S. has embargoed
goods, to any person on the U.S. Treasury Department’s list of Specially Designated Nations, or the U.S. Department
of Commerce’s Table of Denials.
9.U.S. Government Restricted Rights. The Software and Software Documentation are Commercial Computer
Software provided with Restricted Rights under Federal Acquisition Regulations and agency supplements to them.
Use, duplication or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c)(1)(ii)
of the Rights in Technical Data and Computer Software clause at DFAR 255.227-7013 et. Seq. or 252.211-7015, or
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subparagraphs (a) through (d) of the Commercial Computer Software Restricted Rights at FAR 52.227-19, as
applicable, or similar clauses in the NASA FAR Supplement. Contractor/manufacturer is Axon Enterprise, Inc., 17800
North 85th Street, Scottsdale, Arizona 85255.
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My90 Terms of Use Appendix
Definitions.
1.1. "My90" means Axon’s proprietary platform and methodology to obtain and analyze feedback, and other
related offerings, including, without limitation, interactions between My90 and Axon products.
1.2. "Recipient Contact Information" means contact information, as applicable, including phone number or
email address (if available) of the individual whom Agency would like to obtain feedback.
1.3. "Agency Data" means
1.3.1. "My90 Agency Content" which means data, including Recipient Contact Information, provided to
My90 directly by Agency or at their direction, or by permitting My90 to access or connect to an
information system or similar technology. My90 Agency Content does not include My90 Non-
Content Data.
1.3.2. "My90 Non-Content Data" which means data, configuration, and usage information about Agency's
My90 tenant, and client software, users, and survey recipients that is Processed (as defined in
Section 1.6 of this Appendix) when using My90 or responding to a My90 Survey. My90 Non-
Content Data includes data about users and survey recipients captured during account
management and customer support activities. My90 Non-Content Data does not include My90
Agency Content.
1.3.3. "Survey Response" which means survey recipients' response to My90 Survey.
1.4. "My90 Data" means
1.4.1. "My90 Survey" which means surveys, material(s) or content(s) made available by Axon to Agency
and survey recipients within My90.
1.4.2. "Aggregated Survey Response" which means Survey Response that has been de-identified and
aggregated or transformed so that it is no longer reasonably capable of being associated with, or
could reasonably be linked directly or indirectly to, a particular individual.
1.5. "Personal Data" means any information relating to an identified or identifiable natural person. An
identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to
an identifier such as a name, an identification number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that
natural person.
1.6. "Processing" means any operation or set of operations which is performed on data or on sets of data,
whether or not by automated means, such as collection, recording, organization, structuring, storage,
adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise
making available, alignment or combination, restriction, erasure, or destruction.
1.7. "Sensitive Personal Data" means Personal Data that reveals an individual’s health, racial or ethnic origin,
sexual orientation, disability, religious or philosophical beliefs, or trade union membership.
2. Access. Upon Axon granting Agency a subscription to My90, Agency may access and use My90 to store and
manage My90 Agency Content, and applicable My90 Surveys and Aggregated Survey Responses. This Appendix
is subject to the Terms and Conditions of Axon’s Master Service and Purchasing Agreement or in the event you
and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern.
3. IP address. Axon will not store survey respondents’ IP address.
4. Agency Owns My90 Agency Content. Agency controls or owns all right, title, and interest in My90 Agency
Content. Except as outlined herein, Axon obtains no interest in My90 Agency Content, and My90 Agency Content
is not Axon’s business records. Except as set forth in this Agreement, Agency is responsible for uploading,
sharing, managing, and deleting My90 Agency Content. Axon will only have access to My90 Agency Content for
the limited purposes set forth herein. Agency agrees to allow Axon access to My90 Agency Content to (a) perform
troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use
of My90 and other Axon products.
5. Details of the Processing. The nature and purpose of the Processing under this Appendix are further specified
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in Schedule 1 Details of the Processing, to this Appendix.
6. Security. Axon will implement commercially reasonable and appropriate measures to secure Agency Data
against accidental or unlawful loss, access, or disclosure. Axon will maintain a comprehensive information security
program to protect Agency Data including logical, physical access, vulnerability, risk, and configuration
management; incident monitoring and response; security education; and data protection. Axon will not treat
Agency Data in accordance with FBI CJIS Security Policy requirements and does not agree to the CJIS Security
Addendum for this engagement or any other security or privacy related commitments that have been established
between Axon and Agency, such as ISO 27001 certification or SOC 2 Reporting.
7. Privacy. Agency use of My90 is subject to the My90 Privacy Policy, a current version of which is available at
https://www.axon.com/legal/my90privacypolicy. Agency agrees to allow Axon access to My90 Non-Content Data
from Agency to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve,
and support current and future Axon products including My90 and related services; and (c) enforce this Agreement
or policies governing the use of My90 or other Axon products.
8. Location of Storage. Axon may transfer Agency Data to third-party subcontractors for Processing. Axon will
determine the locations for Processing of Agency Data. For all Agency, Axon will Process and store Agency Data
within the United States. Ownership of My90 Agency Content remains with Agency.
9. Required Disclosures. Axon will not disclose Agency Data that Agency shares with Axon except as compelled
by a court or administrative body or required by any law or regulation. Axon will notify Agency if any disclosure
request is received for Agency Data so Agency may file an objection with the court or administrative body, unless
prohibited by law.
10. Data Sharing. Axon may share data only with entities that control or are controlled by or under common control
of Axon, and as described below:
10.1. Axon may share Agency Data with third parties it employs to perform tasks on Axon’s behalf to provide
products or services to Customer.
10.2. Axon may share Aggregated Survey Response with third parties, such as other Axon customers, local city
agencies, private companies, or members of the public that are seeking a way to collect analysis on general
policing and community trends. Aggregated Survey Response will not be reasonably capable of being
associated with or reasonably be linked directly or indirectly to a particular individual.
11. License and Intellectual Property. Agency grants Axon, its affiliates, and assignees the irrevocable, perpetual,
fully paid, royalty-free, and worldwide right and license to use Agency Data for internal use including but not limited
to analysis and creation of derivatives. Axon may not release Agency Data to any third party under this right that
is not aggregated and de-identified. Agency acknowledges that Agency will have no intellectual property right in
any media, good or service developed or improved by Axon. Agency acknowledges that Axon may make any
lawful use of My90 Data and any derivative of Agency Data including, without limitation, the right to monetize,
redistribute, make modification of, and make derivatives of the surveys, survey responses and associated data,
and Agency will have no intellectual property right in any good, service, media, or other product that uses My90
Data.
12. Agency Use of Aggregated Survey Response. Axon will make available to Agency Aggregated Survey
Response and rights to use for any Agency purpose.
13. Data Subject Rights. Taking into account the nature of the Processing, Axon shall assist Agency by appropriate
technical and organizational measures, insofar as this is reasonable, for the fulfilment of Agency's obligation to
respond to a Data Subject Request regarding any Personal Data contained within My90 Agency Content. If in
regard to My90 Agency Content, Axon receives a Data Subject Request from Agency's data subject to exercise
one or more of its rights under applicable Data Protection Law, Axon will redirect the data subject within seventy-
two (72) hours, to make its request directly to Agency. Agency will be responsible for responding to any such
request.
14. Assistance with Requests Related to My90 Agency Content. With regard to the processing of My90 Agency
Content, Axon shall, if not prohibited by applicable law, notify Agency without delay after receipt, if Axon: (a)
receives a request for information from the Supervisory Authority or any other competent authority regarding My90
Agency Content; (b) receives a complaint or request from a third party regarding the obligations of Agency or
Axon under applicable Data Protection Law; or (c) receives any other communication which directly or indirectly
pertains to My90 Agency Content or the Processing or protection of My90 Agency Content. Axon shall not
respond to such requests, complaints, or communications, unless Agency has given Axon written instructions to
81
Master Services and Purchasing Agreement for Agency
Title: Master Services and Purchasing Agreement between Axon and Agency
Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 38 of 40
that effect or if such is required under a statutory provision. In the latter case, prior to responding to the request,
Axon shall notify Agency of the relevant statutory provision and Axon shall limit its response to what is necessary
to comply with the request.
15. Axon Evidence Partner Sharing. If Axon Evidence partner sharing is used to share My90 Agency Content,
Agency will manage the data sharing partnership with Axon and access to allow only for authorized data sharing
with Axon. Agency acknowledges that any applicable audit trail on the original source data will not include activities
and processing performed against the instances, copies or clips that has been shared with Axon. Agency also
acknowledges that the retention policy from the original source data is not applied to any data shared with Axon.
Except as provided herein, data shared with Axon may be retained indefinitely by Axon.
16. Data Retention. Phone numbers provided to Axon directly by Agency or at their direction, or by permitting My90
to access or connect to an information system or similar technology will be retained for twenty-four (24) hours.
Axon will not delete Aggregated Survey Response for four (4) years following termination of this Agreement. There
will be no functionality of My90 during these four (4) years other than the ability to submit a request to retrieve
Aggregated Survey Response. Axon has no obligation to maintain or provide Aggregated Survey Response after
these four years and may thereafter, unless legally prohibited, delete all Aggregated Survey Response.
17. Termination. Termination of an My90 Agreement will not result in the removal or modification of previously shared
My90 Agency Content or the potential monetization of Survey Response and Aggregated Survey Response.
18. Managing Data Shared. Agency is responsible for:
18.1. Ensuring My90 Agency Content is appropriate for use in My90. This includes, prior to sharing: (a) applying
any and all required redactions, clipping, removal of metadata, logs, etc. and (b) coordination with
applicable public disclosure officers and related legal teams;
18.2. Ensuring that only My90 Agency Content that is authorized to be shared for the purposes outlined is shared
with Axon. Agency will periodically monitor or audit this shared data;
18.3. Using an appropriately secure data transfer mechanism to provide My90 Agency Content to Axon;
18.4. Immediately notifying Axon if My90 Agency Content that is not authorized for sharing has been shared.
Axon may not be able to immediately retrieve or locate all instances, copies or clips of My90 Agency
Content in the event Agency requests to un-share previously shared My90 Agency Content;
19. Prior to enrollment in My90. Prior to enrolling in My90, Agency will:
19.1. determine how to use My90 in accordance with applicable laws and regulations including but not limited to
consents, use of info or other legal considerations;
19.2. develop a set of default qualification criteria of what My90 Agency Content may be shared with Axon; and
19.3. assign responsibilities for managing what My90 Agency Content is shared with Axon and educate users on
what data may or not be shared with Axon.
20. Agency Responsibilities. Agency is responsible for:
20.1. ensuring no My90 Agency Content or Agency end user’s use of My90 Agency Content or My90 violates
this Agreement or applicable laws;
20.2. providing, and will continue to provide, all notices and has obtained, and will continue to obtain, all consents
and rights necessary under applicable laws for Axon to process Agency Data in accordance with this
Agreement; and
20.3. maintaining necessary computer equipment and Internet connections for use of My90. If Agency becomes
aware of any violation of this Agreement by an end user, Agency will immediately terminate that end user’s
access to My90. Agency will also maintain the security of end usernames and passwords and security and
access by end users to My90 Agency Content. Agency is responsible for ensuring the configuration and
utilization of My90 meets applicable Agency regulations and standards. Agency may not sell, transfer, or
sublicense access to any other entity or person. Agency shall contact Axon immediately if an unauthorized
party may be using Agency's account or My90 Agency Content or if account information is lost or stolen.
21. Suspension. Axon may temporarily suspend Agency's or any end user’s right to access or use any portion or all
of My90 immediately upon notice, if Agency or end user’s use of or registration for My90 may (a) pose a security
82
Master Services and Purchasing Agreement for Agency
Title: Master Services and Purchasing Agreement between Axon and Agency
Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 39 of 40
risk to Axon products including My90, or any third-party; (b) adversely impact My90, the systems, or content of
any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to liability; or (d) be fraudulent. Agency
remains responsible for all fees, if applicable, incurred through suspension. Axon will not delete My90 Agency
Content or Aggregated Survey Response because of suspension, except as specified in this Agreement.
22. My90 Restrictions. Agency and Agency end users (including employees, contractors, agents, officers,
volunteers, and directors), may not, or may not attempt to:
22.1. copy, modify, tamper with, repair, or create derivative works of any part of My90;
22.2. reverse engineer, disassemble, or decompile My90 or apply any process to derive any source code
included in My90, or allow others to do the same;
22.3. access or use My90 with the intent to gain unauthorized access, avoid incurring fees or exceeding usage
limits or quotas;
22.4. use trade secret information contained in My90, except as expressly permitted in this Agreement;
22.5. access My90 to build a competitive product or service or copy any features, functions, or graphics of My90;
22.6. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark
notices) of Axon’s or Axon’s licensors on or within My90; or
22.7. use My90 to store or transmit infringing, libelous, or other unlawful or tortious material; to store or transmit
material in violation of third-party privacy rights; or to store or transmit malicious code.
83
Master Services and Purchasing Agreement for Agency
Title: Master Services and Purchasing Agreement between Axon and Agency
Department: Legal
Version: 19.0
Release Date: 8/18/2023 Page 40 of 40
Schedule 1- Details of the Processing
1. Nature and Purpose of the Processing.To help Agency obtain feedback from individuals, such as members of
their community, staff, or officers. Features of My90 may include:
1.1. Survey Tool where Agency may create, distribute, and analyze feedback from individuals it designates.
Agency may designate members of the community, staff or officers from whom they would like to obtain
feedback;
1.2. Creation of custom forms for surveys. Agency may select questions from a list of pre-drafted questions or
create their own;
1.3. Distribution of survey via multiple distribution channels such as text message;
1.4. Ability to access and analyze Survey Response. Axon may also provide Agency Aggregated Survey
Responses which contain analysis and insights from the Survey Response;
1.5. Direct integrations into information systems including Computer Aided Dispatch ("CAD"). This will enable
Agency to share contact information easily and quickly with Axon of any individuals from whom it wishes to
obtain feedback, enabling Axon to communicate directly with these individuals;
1.6. Data Dashboard Beta Test ("Data Dashboard") where Survey Response and Aggregated Survey
Response will be displayed for Agency use. Agency will be able to analyze, interpret, and share results of
the Survey Response. My90 may provide beta versions of the Data Dashboard that are specifically
designed for Agency to test before they are publicly available;
1.7. Survey Responses will be aggregated and de-identified and may be subsequently distributed and disclosed
through various mediums to: (1) Agency; (2) other Axon Agency; (3) private companies; and (4) members
of the public. The purpose of disclosure is to provide ongoing insights and comparisons on general policing
and community trends. Prior to disclosing this information, Axon will ensure that the Survey Response has
been de-identified and aggregated or transformed so that it is no longer reasonably capable of being
associated with, or could reasonably be linked directly or indirectly to a particular individual; and
1.8. Provide services and materials to engage Agency stakeholders, market the partnership to the public, and
facilitate training.
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Bid Number: RFP 101223 Vendor Name: Axon Enterprise, Inc.
125
81 Describe how your system allows for
secured sharing of videos - file sharing
systems.
Sharing Evidence
Axon Evidence enables users to share content with internal and external
stakeholders without the need for additional licenses. This includes other agencies
already using Axon Evidence or Axon Justice Premier, as well as external users
who do not have Axon Evidence accounts.
Sharing with Outside Agency Axon Evidence Users
Axon Evidence makes it easy to share evidence and cases with other Axon
Evidence agencies, as well as those utilizing our Justice Premier solution for
prosecutors and public defenders. Since these external users already have Axon
Evidence credentials, shared evidence can be used in the same way as their own
digital evidence. After evidence is added to Axon Evidence, a user can simply
share the case with any of their trusted partner agencies with Axon Evidence
credentials.
As users share evidence with partner agencies, the partner agencies will only have
access to the data a user has chosen to share via an access list. All unshared
data remains completely unavailable.
When files are shared with a partner agency, Axon Evidence sends a copy of the
files and their associated metadata, which the partner agency can manage
independently without affecting the original evidence. Any evidence that is shared is
preserved in its original form in the sharer's instance of Axon Evidence.
Sharing With Non-Axon Evidence Users
A user can share evidence with those who are not Axon Evidence users by
emailing a download link to an external email address. Audit Trails, Table of
Contents, and Transcripts, an Optional Message and the Duration in days that the
share is active, can all be shared with the core evidence.
All included documents will be made available via a ZIP folder, which a recipient
can access without having to sign into an Axon Evidence account.
There are no additional authorizations or licenses required by Axon to share files
using this method. However, please note that access can no longer be centrally
controlled once it is downloaded locally.
Data Export
Users cannot modify original videos captured for chain of custody and chain of
evidence reasons. If the original content or video evidence is uploaded as an MP4
it will be downloaded as an MP4 for review. Axon does not apply any proprietary
formats when files are exported. This applies with any files such as PDF, DOC, AVI,
WAV, MP3, AAC, etc. At the time of upload an SHA cryptographic hash function is
generated and used to verify the integrity of the content uploaded. This SHA hash is
also available at time of download for verification of authenticity.
82 Detail how your system complies with
Criminal Justice Information Systems
(CJIS) security requirements.
Axon Evidence, the same application used for managing TASER evidence, is a
cloud-based solution that complies with the Federal Bureau of Investigation's Criminal
Justice Information Services (CJIS) Security Policy, which sets the minimum-security
requirements to provide an acceptable level of assurance to protect the full lifecycle
of Criminal Justice Information (CJI).
Axon Cloud Services was designed and is operated to ensure that it is compliant
with the FBI CJIS Security Policy at both the application and data storage layers.
Customers can be assured that their digital data is protected by a robust
information security program that is designed to exceed the CJIS security
requirements as well as provide protection against current and emerging threats. The
Axon CJIS Compliance White paper outlines the specific security policies and
practices for Axon Evidence and how they are compliant with the CJIS Security
Policy. Read more about Axon's CJIS Compliance program and commitments here.
http://www.axon.com/compliance.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
Bid Number: RFP 101223 Vendor Name: Axon Enterprise, Inc.
126
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RFP #101223
REQUEST FOR PROPOSALS
for
Public Safety Video Surveillance Solutions with Related Equipment, Software
and Accessories
Proposal Due Date: October 12, 2023, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting
proposals for Public Safety Video Surveillance Solutions with Related Equipment, Software and
Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell
Participating Entities include thousands of governmental, higher education, K-12 education,
nonprofit, tribal government, and other public agencies located in the United States and Canada.
A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal
[https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell
Procurement Portal will be considered. Proposals are due no later than October 12, 2023, at 4:30
p.m. Central Time, and late proposals will not be considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: August 24, 2023
Pre-proposal Conference: September 19, 2023, 10:00 a.m., Central Time
Question Submission Deadline: October 4, 2023, 4:30 p.m., Central Time
Proposal Due Date: October 12, 2023, 4:30 p.m., Central Time
Late responses will not be considered.
Opening: October 12, 2023, 4:30 p.m., Central Time
See RFP Section V.G. “Opening”
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I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates
a competitive public solicitation and contract award process for the benefit of its 50,000+
participating entities across the United States and Canada. Sourcewell’s solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements
(including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation
Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as
applicable), and results in cooperative purchasing solutions from which Sourcewell’s
Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative
efficiencies and the power of combined purchasing volume that result in overall cost savings. At
times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which
all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities 1;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
1 Pursuant to HAR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the
State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
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• Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
• Indigenous self-governing bodies;
• Regional, local, district, and other forms of municipal government, municipal
organizations, school boards, and publicly funded academic, health, and social service
entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as
any corporation or entity owned or controlled by one or more of the preceding entities;
• Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest; and
• Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government,
school boards, publicly-funded academic, health and social service entities in Alberta
and across Canada, as well as any corporation or entity owned or controlled by one or
more of the preceding entities – as well as partner associations, including Saskatchewan
Association of Rural Municipalities, Association of Manitoba Municipalities, Local
Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of
Municipalities, Federation of Prince Edward Island Municipalities, Municipalities
Newfoundland Labrador, Union of New Brunswick Municipalities, North West
Territories Association of Communities, CivicInfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s
website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for-
vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a
purchase order issued directly to the contracted supplier. A Participating Entity may request
additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary
and Participating Entities retain the right to obtain similar equipment, products, or services
from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all
solicitation opportunities, including this RFP. In addition, where applicable, other purchasing
cooperatives and procurement officials receive notice and are encouraged to re-post the
solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
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II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Public Safety Video Surveillance Solutions with
Related Equipment, Software and Accessories, including, but not limited to:
a. Portable and mobile video camera and recording solutions, such as body-worn, in-car,
and equipment-mounted devices;
b. Permanently mounted or installed video camera and recording solutions designed for all
law enforcement, school resource officers, corrections, first responders, and emergency
medical services:
i. Vehicles and fire rescue apparatus;
ii. Watercraft;
iii. Interview rooms, processing and holding areas; and,
iv. Portable surveillance systems, both towed and vehicle mounted.
c. Video capable threat and weapons detection;
d. Related equipment complementary to the offering of the solutions in subsections 1. a –
c. above, including automated activation devices, lasers, monitors, recorders,
microphones, and transmitters; and,
e. Technology, data storage, advanced analytics, redaction, and management software
solutions and applications for self-hosted, cloud-based, and hybrid systems that are
complementary to the offering of the solutions in subsections 1. a. - c. above.
A Proposer may elect to offer a materials-only solution, a turn-key solution, or an alternative
solution. Generally, a turn-key solution is most desirable to Sourcewell and its Members,
however, it is not mandatory or required.
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2. The primary focus of this solicitation is on Public Safety Video Surveillance Solutions
with Related Equipment, Software and Accessories. Proposers may offer related products and
services to the extent that they are complementary to the offering of solutions in subsections 1.
a. - c. above, such as;
a. Accessories, including docking stations, chargers, memory cards, cables, adapters,
clips, mounts, batteries, holsters, and harnesses; and
b. Services, including training, installation, and administration of warranty programs.
3. This solicitation does not include those equipment, products, or services covered under
categories included in pending or planned Sourcewell solicitations, or in contracts currently
maintained by Sourcewell, identified below:
a. Technology Catalog Solutions (RFP #081419);
b. Public Safety Communications Technology and Hardware Solutions (RFP #042021);
c. Public Safety Software (RFP #051321) with the exception of the types of solutions
described in RFP Section II. B. 1. above;
d. Facility Security Systems, Equipment, and Software with Related Services (RFP #030421)
with the exception of the types of solutions described in RFP Section II. B. 1. above;
e. Law Enforcement Equipment (RFP #090122); and,
f. Unmanned and Remotely Operated Vehicle Systems (RFP #011223).
Generally, the solutions for Participating Entities are turn-key solutions, providing a
combination of equipment, products and services, delivery, and installation to a properly
operating status. However, equipment-only or products-only solutions may be appropriate for
situations where Participating Entities possess the ability, either in-house or through local third-
party contractors, to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment,
products, and services provided under a resulting contract. If proposer is including the
equipment, products, and services of its subsidiary entities, the proposer must also identify all
included subsidiaries in its proposal. If proposer requires the use of distributors, dealers,
resellers, or subcontractors to provide the equipment, products, or services, the proposal must
address how the equipment, products or services will be provided to Participating Entities, and
describe the network of distributors, dealers, resellers, and/or subcontractors that will be
available to serve Participating Entities under a resulting contract.
Sourcewell encourages suppliers to offer the broadest possible selection of equipment,
products, and services being proposed over the largest possible geographic area and to the
largest possible cross-section of Sourcewell current and future Participating Entities.
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C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or
regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will provide
equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new,
current model; however, proposer may offer certain close-out equipment or products if
it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and
products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
D. PROSPECTIVE CONTRACT TERM
The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four
years. Sourcewell and supplier may agree to up to three additional one-year extensions based
on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to
consider additional extensions beyond seven years as required under exceptional
circumstances.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from
contracts resulting from this RFP are anticipated to be USD $60 million; therefore, proposers
are expected to propose volume pricing. Sourcewell anticipates considerable activity under the
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract
are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or
dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is
expected that proposer will promote and market any contract award.
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G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities
elect to submit separate proposals, rather than a single parent-entity proposal, each
such proposal must be prepared independently and without cooperation, collaboration,
or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or
company) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in its proposal, since Sourcewell
cannot consider information that is not included in the proposal. Sourcewell reserves
the right to verify proposer’s information and may request clarification from a proposer,
including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to
organize responses into subcategories in order to provide the broadest coverage of the
requested equipment, products, or services to Participating Entities. Awards may be
based on a subcategory.
6. A proposer’s documented negative past performance with Sourcewell or its
Participating Entities occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of
these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must
indicate the proposer’s published “List Price,” as well as the “Contract Price.”
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price
(MSRP) for the products or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible
for providing and maintaining current published MSRP with Sourcewell, and this
pricing must be included in its proposal and provided throughout the term of any
contract resulting from this RFP.
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which
equipment, products, or services may be billed to a Participating Entity. However, it is
permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
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4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or
service pricing. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the proposer. Additionally, proposers should clearly describe any unique distribution and/or
delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in
exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally
calculated as a percentage of the total sales to Participating Entities for all contracted equipment,
products, or services made during a calendar quarter, and is typically one percent (1%) to two
percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see
attached template). Only those modifications the proposer indicates in its proposal will be
available for discussion. Much of the language in the Contract reflects Minnesota legal
requirements and cannot be altered. Numerous and/or onerous exceptions that contradict
Minnesota law may result in the proposal being disqualified from further review and
evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to
Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the
time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested
alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract
award may be revoked.
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V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the
date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell
Procurement Portal. The purpose of this conference is to allow potential proposers to ask
questions regarding this RFP and Sourcewell’s competitive contracting process. Information
about the webcast will be sent to all entities that have registered for this solicitation
opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal
conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to
this RFP. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted
using this process. Do not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the proposer from responding to this RFP. Sourcewell will not
respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to
potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability
in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the proposer by checking the box for each addendum. It is the
responsibility of the proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement
Portal will WITHDRAW the submission and change the proposer’s proposal status to
INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the
Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the
“MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after
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submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has
changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal
no later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not be considered by
Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to
ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise. The time and date that a proposal is received by Sourcewell is solely
determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for
technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically
generate a confirmation email to the proposer. If the proposer does not receive a confirmation
email, contact Sourcewell’s support provider at support@bidsandtenders.ca.
To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the proposer has obtained this solicitation document from a third party, the onus is on the
proposer to create a Sourcewell Procurement Portal Vendor Account and register for this
solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an
authorized representative of the proposer attesting that the information contained in in the
proposal is true and accurate. By submitting a proposal, proposer warrants that the information
provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification
from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
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• Complete. A proposal will be rejected if it is conditional or incomplete.
• Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately
following the proposal due date and time. To view the list of proposers resulting from the
opening, verify that the Sourcewell Procurement Portal opportunities list search is set to “All”
or “Closed.”
Members of the public may attend the Opening at Sourcewell’s office located at 202 12th
Street NE, Staples, MN to hear the results.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
proposers offering the best overall quality, selection of equipment, products, and services, and
price that meet the commonly requested specifications of Sourcewell and its Participating
Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is
necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category
may include the following:
• Total evaluation scores (giving consideration to natural breaks in the scoring of
responsive proposals);
• The number and geographic location of highest-scoring proposers that offer:
o A comprehensive selection of the requested equipment, products, or services;
o A sales and service network ensuring availability and coverage for Participating
Entities’ use; and
o Other attributes of the proposer or contents of its proposal that assist Participating
Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding
to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
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B. AWARD(S)
Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all
conditions and requirements of the RFP, and consistent with the award criteria defined in this
RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200
Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s
Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must
be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later
than 10 calendar days following Sourcewell’s notice of contract award(s) or non-award. A
protest must allege a procedural, technical, or legal defect, with supporting documentation. A
protest that merely requests a re-evaluation of a proposal’s content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect;
• Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and
• Protest bond in the amount of $20,000 (except where prohibited by law or treaty).
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Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if
it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support an attribute or condition stated by the proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
• Independently verify any information provided in a proposal;
• Disqualify any proposer that does not meet the requirements of this RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity’s
state or province; has an officer, or other key personnel, who have been charged with a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer;
and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating
Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will
become public record in accordance with Minnesota Statutes Section 13.591, after negotiations
are complete. Sourcewell considers that negotiations are complete upon execution of a
resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that
it considers to be protected. Proposer must also include a justification for the classification
citing the applicable Minnesota law. Sourcewell may reject proposals that are marked
confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a proposer is not considered trade secret under the statutory definition.
142
08/25/2023
Addendum No. 1
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
I am not understanding what it is that this is for. Is this just a contract for Sourcewell
with no specific job in mind?
Answer 1:
Sourcewell, a State of Minnesota local government unit and service cooperative, is
requesting proposals for Public Safety Video Surveillance Solutions with Related
Equipment, Software and Accessories to result in a contracting solution for use by its
Participating Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, K-12 education, nonprofit, tribal government, and
other public agencies located in the United States and Canada.
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based
on detailed specifications or finite quantities. A proposer can propose its entire line of
equipment, products, and services falling within the requested equipment, products,
and services as described in the RFP.
Question 2:
I cannot open the contract template download.
Answer 2:
The RFP and Contract Template are available for download after registering for a free
account on the Sourcewell Procurement Portal (sourcewell-mn.gov).
End of Addendum
143
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 08/25/2023, is required at the time of proposal submittal.
144
08/25/2023
Addendum No. 2
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
The question was not answered as to what this project is. There is no project requesting
a bid. Just a statement that Sourcewell is requesting a bid. There is nothing to bid on. Is
this just a request to blindly sign a contract for a potential future listing or is there a
precise job to bid on?
Answer 1:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not
based on detailed specifications or finite quantities for our cooperative contract awards.
A respondent is allowed to propose the entire line of products and services falling within
the scope of the RFP. Section II. B. of the RFP addresses the requested equipment,
products or services for this solicitation.
Sourcewell members include thousands of governmental, higher education, K-12
education, not-for-profit, tribal government, and other public agencies located in the
United States and Canada.
Question 2:
Are there additional specifications regarding pricing format requirements and required
content?
Answer 2:
Each proposer, in its discretion, will determine and propose the pricing approach that
aligns with its business methods and satisfies all the requirements of RFP Section III. A. –
Pricing.
145
Question 3:
Could you provide a sample marketing plan or marketing plan format that Sourcewell
expects to be submitted? Is there an expected Proposal Format or sample proposal
format that Sourcewell expects to be submitted?
Answer 3:
Refer to RFP Section II. F. – Marketing Plan, “Proposer’s sales force will be the primary
source of communication with Participating Entities. The Proposer’s Marketing Plan
should demonstrate Proposer’s ability to deploy a sales force or dealer network to
Participating Entities, as well as Proposer’s sales and service capabilities. It is expected
that Proposer will promote and market any contract award.”
All proposals are evaluated based on the criteria stated in the RFP. Additional guidance
can be found in the “Sourcewell Evaluator Scoring Guide” found on the “Bids
Homepage” in the Resource Materials section of the Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 08/25/2023, is required at the time of proposal submittal.
146
09/05/2023
Addendum No. 3
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
You refer in the RFP to the Sourcewell Evaluator's Scoring Guide, which you said is
available on the procurement folder, but we need guidance where to find it.
Answer 1:
The Sourcewell Evaluator Scoring Guide is available on the Bids Homepage under the
Resource Materials section at Sourcewell Procurement Portal (sourcewell-mn.gov).
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 09/05/2023, is required at the time of proposal submittal.
147
9/14/2023
Addendum No. 4
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Please provide the information for joining the Pre-Proposal Conference on September
19, 2023, 10:00 a.m., Central Time.
Answer 1:
Registered plan takers will receive log-in instructions via email two business days prior
to the online conference.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 9/14/2023, is required at the time of proposal submittal.
148
09/18/2023
Addendum No. 5
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
How does this differ from The NY State Contract NYS CONTRACT PT68793 – Intelligent
Facility and Security Systems & Solutions?
Answer 1:
This RFP is published by Sourcewell, an independent government agency located within
Minnesota, for the benefit of its 50,000+ participating entities across the United States
and Canada. Sourcewell solicitations are standalone from any other agency. Some
agencies repost as a service to others. Any contract derived from this solicitation (RFP
#101223) will be separate as Sourcewell is its own lead agency and not required to
partner with other agencies.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 09/18/2023, is required at the time of proposal submittal.
149
09/20/2023
Addendum No. 6
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following addendum to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Sourcewell received multiple notifications from potential proposers that the link was
not working for the pre-proposal conference that was conducted on 9/19/2023.
Answer 1:
Due to a technical issue some potential proposers were not able to log in. Sourcewell
has emailed a link to the recording of the pre-proposal conference to all registered plan
takers through the Sourcewell Procurement Portal. A document with a link to the
recording has also been added to the “Bid Documents” section of the solicitation on the
Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 09/20/2023, is required at the time of proposal submittal.
150
09/21/2023
Addendum No. 7
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Will the questions asked by bidders during the pre-proposal conference be compiled
and responded to by Sourcewell, then sent as an addendum for all bidders to read?
Answer 1:
Sourcewell does not currently intend to post an addendum of compiled questions that
were submitted and answered during the pre-proposal conference. Proposers may view
a recording of the pre-proposal conference either through the link emailed to registered
plan takers or utilizing the document with the link posted to the “Bid Documents”
section of the solicitation on the Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 09/21/2023, is required at the time of proposal submittal.
151
9/21/2023
Addendum No. 8
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Can a supplier be awarded two Sourcewell contracts, under different categories?
Especially if the same product lines are available on both categories?
Answer 1:
The Sourcewell RFP is an open and competitive solicitation process, and each RFP is an
opportunity independent of any other prior, current, or future RFP. Each proposer, in its
discretion, will propose the equipment, products, or services that it deems to fall within
Sourcewell’s requested equipment, products, and services as described in the RFP. Only
those products within the scope of the RFP will be included in any contract awarded by
Sourcewell as a result of the solicitation. Each Proposal will be evaluated based on the
criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 9/21/2023, is required at the time of proposal submittal.
152
9/26/2023
Addendum No. 9
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Section B3 states that equipment, products or services under categories included in
pending, planned or contract currently maintained should not be included in our
response. How can we find out which manufacturers are listed on current contracts? I
can find the vendors on contracts on the website, not manufacturers.
Answer 1:
RFP Section III. B. 3. identifies equipment, products, or services covered under
categories included in contracts currently maintained by Sourcewell that have been
excluded from consideration under this RFP. Each proposer, in its discretion, will
propose the equipment, products, and services that it deems to fall within Sourcewell’s
requested equipment, products, and services as described in RFP Section II. B
(Requested Equipment, Products and Services). However, only those products within
the scope of this RFP will be included in any contract awarded by Sourcewell. The
documentation for those excluded categories can be found at Search Sourcewell
Awarded Contracts & Vendors | Sourcewell (sourcewell-mn.gov). By using the search
function, with the 6-digit RFP number, a list of awarded contract vendors can be
displayed.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 9/26/2023, is required at the time of proposal submittal.
153
10/02/2023
Addendum No. 10
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
How do I change my status to NO BID?
Answer 1:
Sourcewell does not require a notice of no bid from vendors who have decided not to
submit a proposal.
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 10/02/2023, is required at the time of proposal submittal.
154
10/05/2023
Addendum No. 11
Solicitation Number: RFP 101223
Solicitation Name: Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Under Line Item 12, Sourcewell is requesting, “Demonstrate your financial strength and
stability with meaningful data. This could include such items as financial statements, SEC
filings, credit and bond ratings, letters of credit, and detailed reference letters. Upload
supporting documents (as applicable) in the document upload section of your
response.” As a privately held company is this required?
Answer 1:
The Sourcewell RFP is an open and competitive solicitation process. Each proposer, in its
discretion, will determine the information necessary to best demonstrate its financial
viability/success to Sourcewell. Examples of potential supporting material are identified
in the text of the question on financial strength and stability in Table 2, “Company
Information and Financial Strength,” in Step 1 of the proposal preparation process.
Question 2:
For Line Item 61, Sourcewell requests, “Identify any element of the total cost of
acquisition that is NOT included in the pricing submitted with your response. This
includes all additional charges associated with a purchase that are not directly identified
as freight or shipping charges. For example, list costs for items like predelivery
inspection, installation, set up, mandatory training, or initial inspection. Identify any
parties that impose such costs and their relationship to the Proposer.” How would we
price that? Is it possible to bill the customer separately for installations and freight
separate from this Sourcewell contract? These are variable costs, so is the supplier
supposed to list the highest possible price and can lower it as needed?
155
Answer 2:
In the competitive process, Sourcewell will not advise a proposer on the content of the
proposal. So, each proposer, in its discretion, will determine and propose the pricing
approach that aligns with their business methods and satisfies all the requirements of
RFP Article III - Pricing.
Question 3:
For Line Item 56, Sourcewell mentions the “P-card procurement and payment process”.
Please describe this in detail.
Answer 3:
Generally, the term “P-Card” is an abbreviation for purchasing card or procurement
card. Additional background information can be found at the following site:
https://www.napcp.org/page/WhatArePCards
Question 4:
Regarding Pricing and Delivery, if delivery is an additional cost to the Sourcewell
participating entity, is the supplier supposed to list this in their pricing materials?
Regarding list pricing for items like installation that can go through a third party and vary
depending on the project, are suppliers supposed to list the highest possible rate and
lower it as needed?
Answer 4:
See answer to Question #2.
Question 5:
Will suppliers be evaluated based on the rate they list for the administrative fee on line
68.
Answer 5:
It is left to the discretion of each proposer to determine and propose an administrative
fee that is consistent with its business and industry. Refer to RFP Section III. B. –
Administrative Fees and Section 8. B. of the contract template for further information
on administrative fees. The proposed Admin fees are not evaluated.
156
End of Addendum
Acknowledgement of this Addendum to RFP 101223 posted to the Sourcewell
Procurement Portal on 10/05/2023, is required at the time of proposal submittal.
157
The 2023 Florida Statutes (including Special Session C)
Title XLVII
CRIMINAL PROCEDURE AND
CORRECTIONS
Chapter 934
SECURITY OF COMMUNICATIONS;
SURVEILLANCE
View Entire
Chapter
934.50 Searches and seizure using a drone.—
(1)SHORT TITLE.—This act may be cited as the “Freedom from Unwarranted
Surveillance Act.”
(2)DEFINITIONS.—As used in this act, the term:
(a)“Drone” means a powered, aerial vehicle that:
1.Does not carry a human operator;
2.Uses aerodynamic forces to provide vehicle lift;
3.Can fly autonomously or be piloted remotely;
4.Can be expendable or recoverable; and
5.Can carry a lethal or nonlethal payload.
(b)“Image” means a record of thermal, infrared, ultraviolet, visible light, or other
electromagnetic waves; sound waves; odors; or other physical phenomena which
captures conditions existing on or about real property or an individual located on that
property.
(c)“Imaging device” means a mechanical, digital, or electronic viewing device; still
camera; camcorder; motion picture camera; or any other instrument, equipment, or
format capable of recording, storing, or transmitting an image.
(d)“Law enforcement agency” means a lawfully established state or local public
agency that is responsible for the prevention and detection of crime, local government
code enforcement, and the enforcement of penal, traffic, regulatory, game, or controlled
substance laws.
(e)“Surveillance” means:
1.With respect to an owner, tenant, occupant, invitee, or licensee of privately owned
real property, the observation of such persons with sufficient visual clarity to be able to
obtain information about their identity, habits, conduct, movements, or whereabouts; or
2.With respect to privately owned real property, the observation of such property’s
physical improvements with sufficient visual clarity to be able to determine unique
identifying features or its occupancy by one or more persons.
(3)PROHIBITED USE OF DRONES.—
(a)A law enforcement agency may not use a drone to gather evidence or other
information, except as provided in subsection (4).
(b)A person, a state agency, or a political subdivision as defined in s.11.45 may not
use a drone equipped with an imaging device to record an image of privately owned real
property or of the owner, tenant, occupant, invitee, or licensee of such property with the
intent to conduct surveillance on the individual or property captured in the image in
violation of such person’s reasonable expectation of privacy without his or her written
consent. For purposes of this section, a person is presumed to have a reasonable
expectation of privacy on his or her privately owned real property if he or she is not
observable by persons located at ground level in a place where they have a legal right to
be, regardless of whether he or she is observable from the air with the use of a drone.
(4)EXCEPTIONS.—This section does not prohibit the use of a drone:
(a)To counter a high risk of a terrorist attack by a specific individual or organization
if the United States Secretary of Homeland Security determines that credible intelligence
indicates that there is such a risk.
(b)If the law enforcement agency first obtains a search warrant signed by a judge
authorizing the use of a drone.
158
(c)If the law enforcement agency possesses reasonable suspicion that, under
particular circumstances, swift action is needed to prevent imminent danger to life or
serious damage to property, to forestall the imminent escape of a suspect or the
destruction of evidence, or to achieve purposes including, but not limited to, facilitating
the search for a missing person.
(d)To provide a law enforcement agency with an aerial perspective of a crowd of 50
people or more, provided that:
1. The law enforcement agency that uses the drone to provide an aerial perspective
of a crowd of 50 people or more must have policies and procedures that include
guidelines:
a. For the agency’s use of a drone.
b.For the proper storage, retention, and release of any images or video captured by
the drone.
c. That address the personal safety and constitutional protections of the people being
observed.
2. The head of the law enforcement agency using the drone for this purpose must
provide written authorization for such use and must maintain a copy on file at the
agency.
(e)To assist a law enforcement agency with traffic management; however, a law
enforcement agency acting under this paragraph may not issue a traffic infraction
citation based on images or video captured by a drone.
(f)To facilitate a law enforcement agency’s collection of evidence at a crime scene or
traffic crash scene.
(g)By a state agency or political subdivision for:
1.The assessment of damage due to a flood, a wildfire, or any other natural disaster
that is the subject of a state of emergency declared by the state or by a political
subdivision, before the expiration of the emergency declaration.
2. Vegetation or wildlife management on publicly owned land or water.
(h)By certified fire department personnel to perform tasks within the scope and
practice authorized under their certifications.
(i)By a person or an entity engaged in a business or profession licensed by the
state, or by an agent, employee, or contractor thereof, if the drone is used only to
perform reasonable tasks within the scope of practice or activities permitted under such
person’s or entity’s license. However, this exception does not apply to a profession in
which the licensee’s authorized scope of practice includes obtaining information about
the identity, habits, conduct, movements, whereabouts, affiliations, associations,
transactions, reputation, or character of any society, person, or group of persons.
(j)By an employee or a contractor of a property appraiser who uses a drone solely
for the purpose of assessing property for ad valorem taxation.
(k)To capture images by or for an electric, water, or natural gas utility:
1. For operations and maintenance of utility facilities, including facilities used in the
generation, transmission, or distribution of electricity, gas, or water, for the purpose of
maintaining utility system reliability and integrity;
2. For inspecting utility facilities, including pipelines, to determine construction,
repair, maintenance, or replacement needs before, during, and after construction of
such facilities;
3. For assessing vegetation growth for the purpose of maintaining clearances on
utility rights-of-way;
4. For utility routing, siting, and permitting for the purpose of constructing utility
facilities or providing utility service; or
5. For conducting environmental monitoring, as provided by federal, state, or local
law, rule, or permit.
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(l)For aerial mapping, if the person or entity using a drone for this purpose is
operating in compliance with Federal Aviation Administration regulations.
(m)To deliver cargo, if the person or entity using a drone for this purpose is
operating in compliance with Federal Aviation Administration regulations.
(n)To capture images necessary for the safe operation or navigation of a drone that
is being used for a purpose allowed under federal or Florida law.
(o)By a communications service provider or a contractor for a communications
service provider for routing, siting, installation, maintenance, or inspection of facilities
used to provide communications services.
(p)By an employee of the Fish and Wildlife Conservation Commission or of the
Florida Forest Service for the purposes of managing and eradicating invasive exotic
plants or animals on public lands and suppressing and mitigating wildfire threats.
(q)By a non-law enforcement employee of the Department of Agriculture and
Consumer Services for activities for the purposes of managing and eradicating plant or
animal diseases.
(5)REMEDIES FOR VIOLATION.—
(a)An aggrieved party may initiate a civil action against a law enforcement agency
to obtain all appropriate relief in order to prevent or remedy a violation of this section.
(b)The owner, tenant, occupant, invitee, or licensee of privately owned real property
may initiate a civil action for compensatory damages for violations of this section and
may seek injunctive relief to prevent future violations of this section against a person,
state agency, or political subdivision that violates paragraph (3)(b). In such action, the
prevailing party is entitled to recover reasonable attorney fees from the nonprevailing
party based on the actual and reasonable time expended by his or her attorney billed at
an appropriate hourly rate and, in cases in which the payment of such a fee is
contingent on the outcome, without a multiplier, unless the action is tried to verdict, in
which case a multiplier of up to twice the actual value of the time expended may be
awarded in the discretion of the trial court.
(c)Punitive damages for a violation of paragraph (3)(b) may be sought against a
person subject to other requirements and limitations of law, including, but not limited to,
part II of chapter 768 and case law.
(d)The remedies provided for a violation of paragraph (3)(b) are cumulative to other
existing remedies.
(6)PROHIBITION ON USE OF EVIDENCE.—Evidence obtained or collected in violation
of this act is not admissible as evidence in a criminal prosecution in any court of law in
this state.
(7)SECURITY STANDARDS FOR GOVERNMENTAL AGENCY DRONE USE.—
(a)As used in this subsection, the term:
1. “Department” means the Department of Management Services.
2. “Governmental agency” means any state, county, local, or municipal
governmental entity or any unit of government created or established by law that uses a
drone for any purpose.
(b)By January 1, 2022, the department, in consultation with the state chief
information officer, shall publish on the department’s website a list of approved
manufacturers whose drones may be purchased or otherwise acquired and used by a
governmental agency under this section. An approved manufacturer must provide
appropriate safeguards to protect the confidentiality, integrity, and availability of data
collected, transmitted, or stored by a drone. The department may consult state and
federal agencies and any relevant federal guidance in developing the list of approved
manufacturers required under this paragraph.
(c)Beginning on the date the department publishes the list of approved drone
manufacturers under paragraph (b), a governmental agency may only purchase or
otherwise acquire a drone from an approved manufacturer.
160
(d)By July 1, 2022, a governmental agency that uses any drone not produced by an
approved manufacturer shall submit to the department a comprehensive plan for
discontinuing the use of such a drone. The department shall adopt rules identifying the
requirements of the comprehensive plan required under this paragraph.
(e)By January 1, 2023, all governmental agencies must discontinue the use of
drones not produced by an approved manufacturer. The department shall establish by
rule, consistent with any federal guidance on drone security, minimum security
requirements for governmental agency drone use to protect the confidentiality, integrity,
and availability of data collected, transmitted, or stored by a drone. The department
may consult federal agencies in establishing the minimum security requirements
required under this paragraph.
1(f)Notwithstanding this subsection:
1. Subject to appropriation, the drone replacement grant program is created within
the Department of Law Enforcement. The program shall provide funds to law
enforcement agencies that turn in drones that are not in compliance with this section. To
be eligible, the drone must have not reached its end of life and must still be in working
condition. Funds shall be provided per drone based upon the drone’s current value.
Grant funds may only be used to purchase drones that are in compliance with this
section. The Department of Law Enforcement shall expeditiously develop an application
process, and funds shall be allocated on a first-come, first-served basis, determined by
the date the department receives the application. The department may adopt rules to
implement this program. For the purposes of this paragraph, the term “law enforcement
agency” has the same meaning as in this section.
2. The Department of Law Enforcement shall provide drones received through the
drone grant replacement program to the Florida Center for Cybersecurity within the
University of South Florida. The Florida Center for Cybersecurity shall analyze whether
the drones present cybersecurity concerns and shall provide its findings or
recommendations to the Department of Management Services regarding the drones’
safety or security.
3. The Department of Law Enforcement is authorized, and all conditions are deemed
met, to adopt emergency rules under s.120.54(4) for the purpose of implementing the
drone replacement grant program. Notwithstanding any other law, emergency rules
adopted under this section are effective for 12 months after adoption and may be
renewed during the pendency of procedures to adopt permanent rules addressing the
subject of the emergency rules.
This paragraph expires July 1, 2024.
History.—s. 1, ch. 2013-33; s. 1, ch. 2015-26; s. 10, ch. 2017-150; s. 1, ch. 2020-131; s. 1, ch.
2021-165; s. 14, ch. 2022-142; s. 34, ch. 2023-154; s. 50, ch. 2023-240.
1Note.—Section 50, ch. 2023-240, added paragraph (7)(f) “[i]n order to implement section 123 of
the 2023-2024 General Appropriations Act.”
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