Res No 106-24-16211RESOLUTION NO. 106-24-16211
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
PURCHASE FOR THE POLICE DEPARTMENT OF (I) A
2024 JOHN DEERE GATORT11 XUV590M S4 VEIDCLE
FROM EVERGLADES EQUIPMENT GROUP PURSUANT
TO SOURCEWELL CONTRACT NO. 031121-DAC IN THE
AMOUNT OF $18,848.15; AND (II) EMERGENCY
EQUIPMENT AND INSTALLATION SERVICES FROM
DANA SAFETY SUPPLY, INC. PURSUANT TO CITY OF
MIAMI CONTRACT NO. 1301386(26) IN THE AMOUNT OF
$2,063, FOR A TOTAL EXPENDITURE AMOUNT OF
$20,911.15; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City") Police Department (the "Department")
wishes to purchase a new utility vehicle which can be utilized for special events and to assist with
disaster recovery; and
WHEREAS, the City desires to purchase a 2024 JOHN DEERE GATOR™ XUV590M
S4 Vehicle (the "Vehicle") for use by the Department; and
WHEREAS, Article III, Section 5.H of the City Charter provides that the City may make
purchases through other governmental agencies that have followed similar bidding
procedures; and
WHEREAS, the purchase of the Vehicle contemplated by the City has been competitively
bid by Sourcewell, a State of Minnesota local government agency and service cooperative, which
has entered into Contract #031121-DAC ("Sourcewell Contract") with Deere & Company (the
"John Deere"); and
WHEREAS, Everglades Equipment Group (the "Vendor"), an authorized dealer of John
Deere, provided the City with the quote attached hereto as Exhibit "A" for the Vehicle in the
amount of $18,848.15 pursuant to the Sourcewell Contract (the "Vehicle Quote"); and
WHEREAS, the City Commission desires to approve and authorize the purchase of the
Vehicle from the Vendor in the amount of$18,848.15, consistent with the Vehicle Quote attached
hereto as Exhibit "A" and the terms, conditions, and pricing of the Sourcewell Contract; and
WHEREAS, the City further desires to purchase emergency equipment and related
installation services for the Vehicle (the "Equipment"); and
WHEREAS, the purchase of the Equipment contemplated by the City has been
competitively bid by the City of Miami ("Miami"), which has entered into Contract No.
1301386(26) with Dana Safety Supply, Inc. ("DSS"); and
Page 1 ofJ
Res. No. 106-24-16211
WHEREAS, DSS has provided a quote to the City for the purchase of the Equipment in
the amount of$2,063, attached hereto as Exhibit "B" (the "Equipment Quote"); and
WHEREAS, the City Commission desires to authorize the City Manager to purchase the
Equipment from DSS, consistent with the Equipment Quote attached hereto as Exhibit "B," in the
amount of $2,063; and
WHEREAS, the total cost of the Vehicle and Equipment in the amount of$20,911.15 shall
be charged to American Rescue Plan Act (ARPA) Police Vehicles Account No. 121-1910-521-
6440, which has a current balance of $3,620,022, or such other funding source as determined by
the City Manager to be in the best interests of the City; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY fflE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of Vehicle Purchase. The City Commission hereby approves the
Vehicle purchase from the Vendor in the amount of $18,848.15, consistent with the Vehicle Quote
attached hereto as Exhibit "A" and the terms, conditions, and pricing of the Sourcewell Contract,
subject to a purchase order acceptable in form and substance to the City Manager and City
Attorney. The City Manager is hereby authorized to charge the American Rescue Plan Act (ARP A)
Police Vehicles Account No. 121-1910-521-6440, which has a current balance of $3,620,022, or
such other funding source(s) as determined by the City Manager to be in the best interests of the
City.
Section 3. Approval of Equipment Purchase. The Commission hereby approves the
Equipment purchase from DSS for the Vehicle, consistent with the Equipment Quote attached
hereto as Exhibit "B," in the amount of $2,063, subject to a purchase order acceptable in form and
substance to the City Manager and City Attorney. The City Manager is hereby authorized to charge
the American Rescue Plan Act (ARP A) Police Vehicles Account No. 121-1910-521-6440, which
has a current balance of $3,620,022, or such other funding source(s) as determined by the City
Manager to be in the best interests of the City.
Section 4. Implementation. The City Manager is hereby authorized to take any and
all actions necessary to implement this Resolution.
Section 5. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
Pagel of3
Res. No. 106-24-16211
PASS ED AND ADOPTED this 20th day of August, 2024.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
& BI RMAN, P.L.
CITY ATTORNEY
APPROVED:
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
4-0
Yea
Absent
Commissioner Calle: Yea
Commissioner Liebman: Yea
Commissioner Corey : Yea
Page 3 of3
Agenda Item No:10.
City Commission Agenda Item Report
Meeting Date: August 20, 2024
Submitted by: John Barzola
Submitting Department: Police Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE FOR THE POLICE DEPARTMENT OF (I) A 2024 JOHN
DEERE GATOR™ XUV590M S4 VEHICLE FROM EVERGLADES EQUIPMENT GROUP PURSUANT TO
SOURCEWELL CONTRACT NO. 031121-DAC IN THE AMOUNT OF $18,848.15; AND (II) EMERGENCY
EQUIPMENT AND INSTALLATION SERVICES FROM DANA SAFETY SUPPLY, INC. PURSUANT TO CITY OF
MIAMI CONTRACT NO. 1301386(26) IN THE AMOUNT OF $2,063, FOR A TOTAL EXPENDITURE AMOUNT
OF $20,911.15; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5
(CITY MANAGER-POLICE DEPT.)
Suggested Action:
Authorizing the city manager to purchase 2024 John Deere Gator XUV590M and emergency equipment for the
Police Department for an amount that does not exceed $21,000.
Attachments:
John_Deere_Side_by_Side_Memo__1_ (2).docx
Reso Purchase of John Deere Vehicle and Equipment for PD
XUV590M S4 for City of South Miami PD (1).pdf
Deere Contract 031121.pdf
Prop. Eval. Grounds Maint. 031121.pdf
RFP and Addendums-Grounds Maint. 031121.pdf
City of Miami Award Letter ITB#1301386.pdf
John Deere XUV Digital Brochure.pdf
SQ# 541829 UTV-SIDE BY SIDE.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:August 20, 2024
SUBJECT:Purchase of John Deere Utility Vehicle ($20,911.15)
RECOMMENDATION: Authorize the City Manager to purchase 2024 John Deere Gator XUV590M
and emergency equipment for the Police Department in an amount not to
exceed $20,911.15.
BACKGROUND: The Police Department is requesting a vehicle which can be utilized for
special events and to assist with disaster recovery. The vehicle would
replace its current 2014 GEM Car which has experienced several
breakdowns and electrical issues. The John Deere Gator XUV590M is a
versatile machine that can deliver supplies, conduct area patrol and
maintain a uniform police presence during the City’s special events. The
vehicle’s offroad capabilities can also assist during disaster recovery and
related operations. The vehicle will be equipped with emergency
equipment as well.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The purchase of this vehicle will be completed utilizing a Sourcewell Cooperative Purchasing John
Deere contract #031121 from Evergaldes Equipment Group from Homestead, Fl. for a total
amount of $18,848.15. The additional funding of $2,063 will be utilized to purchase emergency
equipmentand installationutilizing City of Miami Contract ITB#1301386 using either Dana Safety
Supply (DSS) and/or Public Safety Supply (PSS).
Funding for this purchase will be provided from ARPA Police Vehicles Acct# 121-1910-521-6440
which will be funded by ARPA funds with a current balance of $3,620,022.
FUNDING:
Acct# 121-1910-521-6440 ARPA Police Vehicles
ATTACHMENTS:
Resolution
Evergaldes Equipment Quote
DSS Emergency Equipment Quote
Sourcewell John Deere Contract
Sourcewell Evaluation
Sourcewell RFP & Addendums
City of Miami Award Letter
John Deere Digital Brochure
3
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Everglades Equipment Group
127 N. Krome AvenueFlorida City, FL 33034
US
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Everglades Equipment Group
127 N. Krome Avenue
Florida City, FL 33034
305-247-9886
oca@efe1963.com
Confidential
Salesperson : X ______________Accepted By : X ______________
Quote Summary
Prepared For:
City Of South Miami FL
Delivering Dealer:
Everglades Equipment GroupTerence Manweiler127 N. Krome AvenueFlorida City, FL 33034
Phone: 305-247-9886tmanweiler@efe1963.com
Quote ID:31331487
15 July 2024
15 July 2024
Created On:
Last Modified On:
Expiration Date:14 August 2024
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE GATOR™ XUV590M
S4 (Model Year 2024)
$ 21,916.46 $ 18,848.15 X 1 =$ 18,848.15
Contract: Sourcewell Grounds Maint 031121-DAC (PG BT CG 76)
Price Effective Date: October 23, 2022
Equipment Total $ 18,848.15
* Includes Fees and Non-contract items Quote Summary
Equipment Total $ 18,848.15
Trade In
SubTotal $ 18,848.15
Est. Service
Agreement Tax
$ 0.00
Total $ 18,848.15
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 18,848.15
7
Quote Id: 31331487 Customer Name:
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Everglades Equipment Group
127 N. Krome AvenueFlorida City, FL 33034
US
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Everglades Equipment Group
127 N. Krome Avenue
Florida City, FL 33034
305-247-9886
oca@efe1963.com
JOHN DEERE GATOR™ XUV590M S4 (Model Year 2024)
Hours:
Stock Number:
Contract:Sourcewell Grounds Maint 031121-DAC (PG BT
CG 76)
Price Effective Date:October 23, 2022
Suggested List *
$ 21,916.46
Selling Price *
$ 18,848.15
* Price per item - includes Fees and Non-contract items
Code Description Qty List Price Discount%Discount
Amount
Contract
Price
Extended
Contract
Price
593GM GATOR™ XUV590M S4
(Model Year 2024)
1 $ 17,999.00 14.00 $ 2,519.86 $ 15,479.14 $ 15,479.14
Standard Options - Per Unit
0202 United States 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
0505 Build to Order 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
1009 26” Maxxis Bighorn 2.0
extreme terrain radial tires
on 14” Black Alloy Wheels
1 $ 1,100.00 14.00 $ 154.00 $ 946.00 $ 946.00
2023 Front/Rear Bench Seat -
Black
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2350 Park Position in
Transmission
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2501 Olive & Black 1 $ 126.00 14.00 $ 17.64 $ 108.36 $ 108.36
3002 Cargo Box without Box Rails 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
3100 Manual Lift 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
4002 OPS with Nets & Brake/
Taillights
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
4030 Black Roof 1 $ 689.00 14.00 $ 96.46 $ 592.54 $ 592.54
4144 Front Brush Guard 1 $ 434.00 14.00 $ 60.76 $ 373.24 $ 373.24
6026 Underseat Storage 1 $ 140.00 14.00 $ 19.60 $ 120.40 $ 120.40
6349 Less Winch Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
Standard Options Total $ 2,489.00 $ 348.46 $ 2,140.54 $ 2,140.54
Dealer Attachments/Non-Contract/Open Market
BM23373 Full No-Scratch Flip-Open
Windshield
1 $ 829.26 14.00 $ 116.10 $ 713.16 $ 713.16
BUC10790 Turn Signal Kit 1 $ 418.37 14.00 $ 58.57 $ 359.80 $ 359.80
BUC11245 Turn Signal Light Harness
Kit
1 $ 180.83 14.00 $ 25.32 $ 155.51 $ 155.51
8
Quote Id: 31331487 Customer Name:
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Everglades Equipment Group
127 N. Krome AvenueFlorida City, FL 33034
US
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Everglades Equipment Group
127 N. Krome Avenue
Florida City, FL 33034
305-247-9886
oca@efe1963.com
Dealer Attachments Total $ 1,428.46 $ 199.99 $ 1,228.47 $ 1,228.47
Value Added Services
Total
$ 0.00 $ 0.00 $ 0.00
Total Selling Price $ 21,916.46 $ 3,068.31 $ 18,848.15 $ 18,848.15
9
031121-DAC
Rev. 10/2020 1
Solicitation Number: RFP #031121
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Deere & Company, 2000 John Deere Run, Cary, NC 27513 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Grounds Maintenance Equipment, Attachments, and
Accessories with Related Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 30, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
10
031121-DAC
Rev. 10/2020 2
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past
the expiration of the Vendor’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
11
031121-DAC
Rev. 10/2020 3
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
12
031121-DAC
Rev. 10/2020 4
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-
owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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031121-DAC
Rev. 10/2020 5
Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.
14
031121-DAC
Rev. 10/2020 6
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department);
x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
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031121-DAC
Rev. 10/2020 7
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
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11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys’ fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor’s Trademarks in advertising and promotional materials for the
purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively “Permitted Sublicensees”) in advertising and
promotional materials for the purpose of marketing the Parties’ relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by
Vendor and must comply with Vendor’s removal requests as to specific uses of its
trademarks or logos.
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b. Vendor must not alter Sourcewell’s Trademarks from the form provided by
Sourcewell and must comply with Sourcewell’s removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s Trademarks only in good faith and in a dignified manner consistent
with such party’s use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non-owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers’ Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
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19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
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regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
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Sourcewell Deere & Company
By: __________________________ By: __________________________
Jeremy Schwartz Andrew Roman
Title: Chief Procurement Officer Title: Contract Administrator
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
26
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Bid Number: RFP 031121 Vendor Name: Deere & Company
38
Table 15: Industry Specific Questions
Line
Item Question Response *
70 If you are awarded a contract, provide a
few examples of internal metrics that will
be tracked to measure whether you are
having success with the contract.
John Deere looks forward to annual business reviews with Sourcewell account
managers. During these reviews, we discuss plans and volume goals and normally
include percentage sales increase. Our metrics & goals for 2021 and beyond
includes this discussion.
*
71 Describe the serviceability of the products
included in your proposal (parts availability,
warranty and technical support, etc.).
John Deere has a nationwide independent dealer network offering best-in-class
parts, service, and support. Our dealer network, with over 1,700 locations
nationwide, would be responsible for delivering and servicing the equipment sold to
end users using this contract. John Deere dealers offer a combination of after-hours
service (varies by dealer) and online support (online parts ordering system), which
gives end-users the service needed to avoid costly downtime. The John Deere parts
ordering system is available for all dealers and gives them access to over 800,000
unique parts which are ready to ship overnight, if needed. Most dealers also offer
some form of mobile maintenance service, which provides on-site service. Dealer
technicians are factory-trained on the service and support of the products offered in
this RFP.
72 Describe advancements reflected in the
equipment or products offered in your
proposal, such as safety, longevity or life
cycle cost measures.
John Deere relies heavily on applicable safety standards as published by the
International Standards Organization (ISO), the American National Standards Institute
(ANSI), the American Society of Agricultural and Biological Engineers (ASABE),
European Committee for Standardization (CEN), and other organizations. Our goal
is to meet or surpass the intent of these standards. As part of our design process,
we ensure safety information appears in pre-delivery instructions, operator's manuals,
technical manuals, and other service publications. In addition, safety instructions in
the form of safety signs are affixed to the product to appropriately warn an operator
of potential hazards. We also provide training resources such as videos, posters,
brochures, and guides.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 031121 Vendor Name: Deere & Company
39
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Bid Number: RFP 031121 Vendor Name: Deere & Company
40
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Bid Number: RFP 031121 Vendor Name: Deere & Company
41
AMENDMENT
TO
CONTRACT #031121-DAC
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and Deere & Company (Vendor).
Sourcewell awarded a contract to Vendor to provide Grounds Maintenance Equipment,
Attachments, and Accessories with Related Services, to Sourcewell and its Participating Entities,
effective April 30, 2021, through April 30, 2025, (Original Agreement).
The parties wish to amend the Contract to add:
Upon a Dealer’s acceptance of this Contract’s Terms and Conditions, Supplier authorizes
Dealers to sell directly to Participating Entities; this includes accepting Purchase Orders
and Invoicing Participating Entities. In the event a Dealer does not accept this Contract’s
Terms and Conditions, Supplier may sell directly to Participating Entitles.
Except as amended by this Amendment, the Original Agreement remains in full force and
effect.
Sourcewell Deere & Company
By: By:
Jeremy Schwartz Andrew Roman
Title: Director of Operations & Procurement/CPO Title:
Date: Date:
Approved:
By:
Chad Coauette, Executive Director/CEO
Date:
42
AebiSchmidtNorthAmerica Altoz,Inc AriensCompanyBanditIndustries,Inc. BCSAmerica,LLCBlueDiamondAttachmentsBonnellIndustriesInc.BUCEPHALUSBUYER,LLCC&BManufacturingClarkEquipmentCompany CraryBearCat Deere&Company DuCo,LLCEmbankscapeEquipmentLLCExmarkMfg.Co.,Inc. FerriGeneracPowerSystemsGreenClimberofNorthAmerica GRYBUSAH.Barber&Sons,Inc.HusqvarnaProfessionalProducts,Inc.PossiblePointsConformancetoTerms/ConditionstoIncludeDocumentation50433943423642423739444341454141364341354243Pricing400324326331314240323325304271346328329328316323311339289272335329Financial,IndustryandMarketplaceSuccesses75655465625563636260696571696157566361536467Bidder'sAbilitytoSell/ServiceContractNationally100846686787583718370888387857481658672687383Bidder'sMarketingPlan50433843373540413832434443464042364238354344ValueAddedAttributes75605964545355635256686165675867506562496367WarrantyCoveragesandInformation50444143423739384134434343434641384140404242SelectionandVarietyofProductsandServicesOffered200151145164150146153144164134172148175157139174138162139134146174TotalPoints1,000814 768 839 779 677 798 787 781 696 873 815 854 840 775 826 730 841 742 686 808 849RankOrder 163210294220262840 115 38.530.51439 7374118 5HustlerTurfEquipment,IncKärcherMunicipalNorthAmericaCorp.KubotaTractorCorporationLandPride,ADivisionofGreatPlainsMfg.Inc.MaxDistributing/BCSAmericaMoridgeManufacturing,Inc. MTDProducts RhinoAg,Inc.ScagPowerEquipmentSchillerGroundsCare Smithco,IncStonebrookeEquipment,Inc. SwitchͲNͲGo,LLC TheToroCompanyTobrocoMachineryLLCTracklessVehiclesLtd.TURFCOManufacturingVENTUREPRODUCTSINC.WalkerManufacturingCompanyWiedenmannNorthAmerica,LLCWoodsEquipmentCompanyPossiblePointsConformancetoTerms/ConditionstoIncludeDocumentation50424243434041433943394242424241424041414140Pricing400353319330335323320337313339290322317297346328309300320315317339Financial,IndustryandMarketplaceSuccesses75646269655961666365596360626562636264636364Bidder'sAbilitytoSell/ServiceContractNationally100827988867277878285757971738675797482797685Bidder'sMarketingPlan50434143423938423942424037374342414243424145ValueAddedAttributes75616167555559615663525852536755585856605956WarrantyCoveragesandInformation50434439414341444343364342403839434441404243SelectionandVarietyofProductsandServicesOffered200165161168162127154160163156152149128130175146140142149158147164TotalPoints1,000853 809 847 829 758 791 840 798 836 745 796 749 734 862 788 775 762 796 798 786 836RankOrder 4 17 6 13 34 24 8.5 20 11.5 36 22.5 35 38 2 25 30.5 33 22.5 20 27 11.5KimAustin,MBA,CPPB,ProcurementLeadAnalyst BillDavison,CPPO,NIGPͲCPP,ProcurementAnalyst BeverlyHoemberg,ProcurementAnalyst DuffErholtz,ProcurementAnalystGroundsMaintenanceEquipment,Attachments,andAccessorieswithRelatedServicesRFP#031121ProposalEvaluation
43
Rev. 2/2020 Sourcewell RFP #031121
Grounds Maintenance Equipment, Attachments, and Accessories with Related Services
Page 1
RFP #031121
REQUEST FOR PROPOSALS
for
Grounds Maintenance Equipment, Attachments, and Accessories with Related
Services
Proposal Due Date: March 11, 2021, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting
proposals for Grounds Maintenance Equipment, Attachments, and Accessories with Related
Services to result in a contracting solution for use by its Participating Entities. Sourcewell
Participating Entities include thousands of governmental, higher education, K-12 education,
nonprofit, tribal government, and other public agencies located in the United States and Canada.
A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal
[https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell
Procurement Portal will be considered. Proposals are due no later than March 11, 2021, at 4:30
p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: January 19, 2021
Pre-proposal Conference: February 11, 2021, 10:00 a.m., Central Time
Question Submission Deadline: March 4, 2021, 4:30 p.m., Central Time
Proposal Due Date: March 11, 2021, 4:30 p.m., Central Time
Late responses will not be considered.
Opening: March 11, 2021, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”
44
Rev. 2/2020 Sourcewell RFP #031121
Grounds Maintenance Equipment, Attachments, and Accessories with Related Services
Page 2
I.ABOUT SOURCEWELL PARTICIPATING ENTITIES
A.SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates
a competitive public solicitation and contract award process for the benefit of its 50,000+
participating entities across the United States and Canada. Sourcewell’s solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements,
and results in cooperative contracting solutions from which Sourcewell’s Participating Entities
procure equipment, products, and services.
Cooperative contracting provides participating entities and vendors increased administrative
efficiencies and the power of combined purchasing volume that result in overall cost savings. At
times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted vendors’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which
all proposals to this RFP must be submitted.
B.USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
•Federal and state government entities;
•Cities, towns, and counties/parishes;
•Education service cooperatives;
•K-12 and higher education entities;
•Tribal government entities;
•Some nonprofit entities; and
•Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
•Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
•Regional, local, district, and other forms of municipal government, municipal
organizations, school boards, and publicly-funded academic, health, and social service
entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as
well as any corporation or entity owned or controlled by one or more of the preceding
entities;
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Rev. 2/2020 Sourcewell RFP #031121
Grounds Maintenance Equipment, Attachments, and Accessories with Related Services
Page 3
•Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest;
•Members of the Rural Municipalities of Alberta (RMA) and their represented
Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan
Urban Municipalities Association (SUMA), Association of Manitoba Municipalities
(AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador
(MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince
Edward Island Municipalities (FPEIM).
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s
website (note: there is a tab for each country’s listing): https://www.sourcewell-
mn.gov/sourcewell-for-vendors/agency-locator.
Access to contracted equipment, products, or services by Participating Entities is typically
through a purchase order issued directly to the applicable vendor. A Participating Entity may
request additional terms or conditions related to a purchase. Use of Sourcewell contracts is
voluntary and Participating Entities retain the right to obtain similar equipment, products, or
services from other sources.
To meet Participating Entities’ needs, public notice of this RFP has been broadly published,
including notification in the United States to each state-level procurement department for
possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II.EQUIPMENT, PRODUCTS, AND SERVICES
A.SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
B.REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers will offer a wide array of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative.
1.Sourcewell is seeking proposals for Grounds Maintenance Equipment, Attachments, and
Accessories with Related Services, to include:
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Rev. 2/2020 Sourcewell RFP #031121
Grounds Maintenance Equipment, Attachments, and Accessories with Related Services
Page 4
a. Lawn and garden equipment, tools, attachments, and accessories for all types of lawn,
field and turf care, golf course maintenance, landscape maintenance, sidewalk and
walking path maintenance, parking lot maintenance, and snow removal;
b. Irrigation systems, equipment, parts, and related installation and maintenance services;
c. Beach and waterfront maintenance equipment and accessories; and
d. Accessories, parts, and services related to the solutions described in subsection 1.a. - c.
above, including maintenance or repair, and warranty programs. However, this
solicitation should NOT be construed to include “service-only” solutions. Proposers may
include related services to the extent that these solutions are complementary to the
offering of the equipment and products being proposed.
2. The primary focus of this solicitation is on Grounds Maintenance Equipment,
Attachments, and Accessories. This solicitation should NOT be construed to include equipment
principally intended or designed for highway, road, right-of-way or sewer maintenance.
3. This solicitation does not include those equipment, products, or services covered under
categories included in contracts currently maintained by Sourcewell:
a. Roadway Maintenance Equipment with Related Accessories, Attachments, Materials,
and Supplies (RFP #052417)
b. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #080818)
c. Portable Construction Equipment with Related Accessories and Attachments
(RFP#041719)
d. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719)
Proposers may include related equipment, accessories, and services to the extent that these
solutions are complementary to the equipment, products, or service(s) being proposed.
Generally, the solutions for Participating Entities are turn-key solutions, providing a
combination of equipment, products and services, delivery, and installation to a properly
operating status. However, equipment or products only solutions may be appropriate for
situations where Participating Entities possess the ability, either in-house or through local third-
party contractors, to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers vendors that provide a sole source of responsibility for the products and
services provided under a resulting contract. If Proposer requires the use of dealers, resellers,
or subcontractors to provide the products or services, the Proposal should address how the
products or services will be provided to Participating Entities and describe the network of
dealers, resellers, and/or subcontractors that will be available to serve Participating Entities
under a resulting contract.
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Page 5
Sourcewell desires the broadest possible selection of equipment, products, and services being
proposed over the largest possible geographic area and to the largest possible cross-section of
Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
1.Safety Requirements. All items proposed must comply with current applicable safety or
regulatory standards or codes.
2.Deviation from Industry Standard. Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will
provide equivalent function, coverage, performance, and/or related services.
3.New Equipment and Products. Proposed equipment and products must be for new,
current model; however, Proposer may offer certain close-out equipment or products if
it is specifically noted in the Pricing proposal.
4.Delivered and operational. Unless clearly noted in the Proposal, equipment and
products must be delivered to the Participating Entity as operational.
5.Warranty. All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to
two one-year extensions may be offered based on the best interests of Sourcewell and its
Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from
contracts resulting from this RFP are anticipated to be USD $85 Million; therefore, proposers
are expected to propose volume pricing. Sourcewell anticipates considerable activity under the
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract
are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or
dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is
expected that Proposer will promote and market any contract award.
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Page 6
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to Proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell
cannot consider information that is not included in the Proposal. Sourcewell reserves
the right to verify Proposer’s information and may request clarification from a Proposer,
including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to
organize responses into subcategories in order to provide the broadest coverage of the
requested equipment, products, or services to Participating Entities. Awards may be
based on a subcategory.
4. A Proposer’s documented negative past performance with Sourcewell or its
Participating Entities occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
E. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of
these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must
indicate the Vendor’s published “List Price,” as well as the “Contract Price.”
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price
(MSRP) for the products or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible
for providing and maintaining current published MSRP with Sourcewell, and this
pricing must be included in its proposal and provided throughout the term of any
Contract resulting from this RFP.
2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be
considered as the highest price for which equipment, products, or services may be billed
to a Participating Entity). However, it is permissible for vendors to sell at a price that is
lower than the contracted price;
3. Stated in U.S. and Canadian dollars (as applicable); and
4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity’s location).
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Proposers should clearly identify any costs that are NOT included in the proposed product or
service pricing. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or
delivery methods or options offered in the Proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell
facilitating the resulting contracts. The administrative fee is normally calculated as a percentage
of the total sales to Participating Entities for all contracted equipment, products, or services made
during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some
categories, a flat fee may be an acceptable alternative.
F. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see
attached template). Only those modifications the Proposer indicates in its proposal will be
available for discussion. Much of the language in the Contract reflects Minnesota legal
requirements and cannot be altered. Numerous and/or onerous exceptions that contradict
Minnesota law may result in the Proposal being disqualified from further review and
evaluation.
To request a modification to the Contract terms, conditions, or specifications, a Proposer must
complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all
requested modifications, through the Sourcewell Procurement Portal at the time of submitting
the Proposer’s Proposal. Exceptions must:
1. Clearly identify the affected article and section, and
2. Clearly note what language is requested to be modified.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded vendor for signature.
If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract
award may be revoked.
G. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the
date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The
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Page 8
purpose of this conference is to allow potential Proposers to ask questions regarding this RFP
and Sourcewell’s competitive contracting process. Information about the webcast will be sent
to all entities that have registered for this solicitation opportunity through their Sourcewell
Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to
this RFP. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a Proposer or generally related to the RFP, must be submitted
using this process. Do not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not
respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to
potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability
in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the Proposer by checking the box for each addendum. It is the
responsibility of the Proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement
Portal will WITHDRAW the submission and change the Proposer’s proposal status to
INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the
Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the
“MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after
submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has
changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
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Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal
no later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not be considered by
Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to
ensure that the proposal is received on time.
It is recommended that Proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely
determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for
technical support posted in the portal. It may take up to twenty-four (24) hours to respond to
certain issues.
Upon successful submission of a proposal, the Portal will automatically generate a confirmation
email to the Proposer. If the Proposer does not receive a confirmation email, contact
Sourcewell’s support provider at support@bidsandtenders.ca.
To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the Proposer has obtained this solicitation document from a third party, the onus is on the
Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this
solicitation opportunity.
Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized
representative of the Proposer attesting that the information contained in in the proposal is
true and accurate. By submitting a proposal, Proposer warrants that the information provided
is true, correct, and reliable for purposes of evaluation for potential contract award. The
submission of inaccurate, misleading, or false information is grounds for disqualification from a
contract award and may subject the Proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete.
• Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the Proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a Proposer may withdraw its proposal.
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G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement
Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement
Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation
Schedule.
To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list
search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed”
after the Proposal Due Date and Time.
H. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
Proposer(s) offering the best overall quality, selection of equipment, products, and services,
and price that meet the commonly requested specifications of Sourcewell and its Participating
Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is
necessary to meet the needs of Participating Entities. Factors to be considered in determining
the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or
services for Participating Entities’ use.
o A Proposer’s sales and service network to assure availability of product supply and
coverage to meet Participating Entities’ anticipated needs.
• Total evaluation scores.
• The attributes of Proposers, and their equipment, products, or services, to assist
Participating Entities achieve environmental and social requirements, preferences, and
goals. Information submitted as part of a proposal should be as specific as possible
when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific
vendor or product.
B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and
requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (available in the Sourcewell Procurement Portal):
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Page 11
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200
Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s
Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’
following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by
Sourcewell no later than 4:30 p.m., Central Time.
A protest must include the following items:
• The name, address, and telephone number of the protester;
• The original signature of the protester or its representative;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the issues to be resolved;
• Identification of the legal or factual basis;
• Any additional supporting documentation; and
• Protest bond in the amount of $20,000, except where prohibited by law or treaty.
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it
is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support an attribute or condition stated by the Proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
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• Independently verify any information provided in a Proposal;
• Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity’s
state or province; has an officer, or other key personnel, who have been charged with a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer;
and negotiate with more than one Proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
• Award a contract to one or more Proposers if it is in the best interest of Participating
Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will
become public record in accordance with Minnesota Statutes Section 13.591, after negotiations
are complete. Sourcewell considers that negotiations are complete upon execution of a
resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it
considers to be protected. Proposer must also include a justification for the classification citing
the applicable Minnesota law.
Sourcewell will not consider the prices submitted by the Proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a Proposer is not considered trade secret under the statutory definition.
The Proposer understands that Sourcewell will reject proposals that are marked confidential or
nonpublic, either substantially or in their entirety.
55
1/19/2021
Addendum No. 1
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Is there a line item copy of this bid?
Answer 1:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based
on detailed specifications or finite quantities. A proposer can propose its entire line of
equipment, products, and services falling within the requested equipment, products,
and services as described in the RFP.
Question 2:
Is this the successor to Sourcewell Contract #062117?
Answer 2:
Each opportunity posted to the Sourcewell Procurement Portal represents a separate
and distinct competitive solicitation.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 1/19/2021, is required at the time of proposal submittal.
56
1/20/2021
Addendum No. 2
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Is there a way to publish the list of questions outlined in Tables 1-15 so bidders can
review and access them off-line?
Answer 1:
After selecting “Start Submission”, a proposer may navigate to Step 4 – “Preview Bid”
and select “Preview My Bid in PDF” if a downloadable PDF of the questionnaire tables is
desired.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 1/20/2021, is required at the time of proposal submittal.
57
1/21/2021
Addendum No. 3
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
We are a factory authorized dealer/distributor for products used in construction,
agricultural, golf, municipal and mining industries. Would Sourcewell add these products
to the RFP for Grounds Maintenance Equipment, Attachments, and Accessories with
Related Services?
Answer 1:
Each proposer, in its discretion, will propose the equipment, products, and services that
it deems to fall within Sourcewell’s requested equipment, products, and services as
described in RFP Section II. B (Requested Equipment, Products and Services). Only those
products and services within the scope of the RFP will be included in any contract
awarded by Sourcewell as a result of this solicitation. Sourcewell does not anticipate an
amendment of the description of requested equipment, products, and services in RFP
Section II. B.
Question 2:
Does this RFP include the equipment that can go into the water to remove
weeds and debris along the edges of beaches and waterfront?
Answer 2:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based
on detailed specifications. Each proposer, in its discretion, will propose the equipment,
products, and services that it deems to fall within Sourcewell’s requested equipment,
products, and services as described in RFP Section II. B (Requested Equipment, Products
and Services).
58
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 1/21/2021, is required at the time of proposal submittal.
59
2/2/2021
Addendum No. 4
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Clarify what data is needed for Table 3, Question 19, sales volume? Would you like this
as an average overall or per contract?
Answer 1:
It is left to the discretion of each proposer to determine and articulate the response that
best represents their current or previous contract volumes. Individual proposals are
evaluated based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/2/2021, is required at the time of proposal submittal.
60
2/12/2021
Addendum No. 5
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
For references in Table 4, are you just asking for customer types that bought from us
before or customers that have bought from us but did not use Sourcewell?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the
proposal. So, it is left to the discretion of each proposer to determine the information
necessary to best demonstrate their marketplace success and that they are willing to
include.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/12/2021, is required at the time of proposal submittal.
61
2/16/2021
Addendum No. 6
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
In Table 5, Sourcewell asks for a list of our top five government or education customers,
including the size of transactions and dollar volumes from the past three years. We
consider this information confidential. Can we use "Confidential" in the required fields
and still be considered a responsive responder?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the
proposal. It is left to the discretion of each proposer to determine the information that
they are willing to include and that is necessary to best demonstrate their marketplace
success. Proposals are evaluated according the scoring criteria stated in the RFP on the
content submitted.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/16/2021, is required at the time of proposal submittal.
62
2/17/2021
Addendum No. 7
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
For financial information and the Dunn and Bradstreet report, will the most current on
file be suitable as our year end? The 2020 reports will not be complete until after the
bid due date?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the
proposal. It is left to the discretion of each proposer to determine the information
necessary to best demonstrate their financial viability/success and that they are willing
to include. Proposals are evaluated on the content submitted.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/17/2021, is required at the time of proposal submittal.
63
2/22/2021
Addendum No. 8
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
RFP Amendment:
As the result of a formatting error, several Section headings of the RFP document were
mislabeled at the time of publication. The following listed RFP Section headings are
revised to delete the erroneous section letter, and insert the correct section numeral, to
read as indicated:
I. III. PRICING
J. IV. CONTRACT
K. V. RFP PROCESS
L. VI. EVALUATION AND AWARD
The remainder of the RFP Section headings and sub-headings, and all other RFP content
remains unchanged.
Question 1:
Is it possible to submit two price lists? One for Canada and one for the U.S.?
Answer 1:
Yes, if applicable, pricing is to be submitted in U.S. and Canadian dollars. Refer to RFP
Section III. A. 3., Pricing - Requirements. (RFP Article numbering corrected above.)
Proposals are evaluated based on the criteria stated in the RFP.
End of Addendum
64
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/22/2021, is required at the time of proposal submittal.
65
2/23/2021
Addendum No. 9
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Are there any specific font type or size requirements related to our typed responses in
the solicitation tables and/or attachment we provide?
Answer 1:
Sourcewell does not identify a mandatory font type or size. In the competitive process,
Sourcewell will not advise a proposer on the format for attachments. It is left to the
discretion of each proposer to determine the method it deems best suited to represent
their proposal and meet the requirements of the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/23/2021, is required at the time of proposal submittal.
66
2/25/2021
Addendum No. 10
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
For line items 21 and 22, what references are required? Should these include previous
entities we have worked with outside of Sourcewell?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the
proposal. It is left to the discretion of each proposer to determine the information that
they are willing to include and that is necessary to best demonstrate their marketplace
success. Proposals are evaluated according the scoring criteria stated in the RFP on the
content submitted.
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 2/25/2021, is required at the time of proposal submittal.
67
3/4/2021
Addendum No. 11
Solicitation Number: RFP 031121
Solicitation Name: Grounds Maintenance Equipment, Attachments, and Accessories
with Related Services
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Are vendors only allowed one submission, or is it possible to propose multiple
submissions?
Answer 1:
Each vendor may only submit one proposal as restricted by the rules set in the
Sourcewell Procurement Portal.
Question 2:
Is the administrative fee paid to Sourcewell calculated on our proposed price or the
proposed price plus additional costs such as set up and freight?
Answer 2:
Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an
administrative fee. It is left to the discretion of each proposer to determine and propose
an administrative fee that is consistent with its business and its industry.
Question 3:
If your company is not awarded a contract, does all proposal information become
public?
Answer 3:
Refer to RFP Section VI. E. - Disposition of Proposals, for guidance on materials
submitted in response to the RFP and applicable public data laws.
68
End of Addendum
Acknowledgement of this Addendum to RFP 031121 posted to the Sourcewell
Procurement Portal on 3/4/2021, is required at the time of proposal submittal.
69
ANNIE PEREZ, CPPO Arthur Noriega V.
Director of Procurement City Manager
June 8, 2021
All Responding Bidders (See Distribution List)
SUBJECT: Invitation for Bid (IFB) No. 1301386, Purchase and Installation of Municipal
Vehicle Equipment - Citywide.
Dear Bidder:
Evaluation of the bid tendered in response to the above-mentioned solicitation has been
completed. The City Manager has signed the award recommendation award as shown in the
attached document.
This notice is provided in accordance with Section 1.20 of the solicitation. Our provision of this
notice also serves to confirm the lifting of the Cone of Silence from this procurement action, as
dictated by Section 18-74 (d) (2) of the City of Miami Code.
We appreciate your participation. If you have any questions, please contact me at 305-416-1904,
or via email at clima@miamigov.com.
Sincerely,
Cristiane Lima
Cristiane Lima
Procurement Contracting Officer
Distribution List: Dana Safety Supply, Inc.
ProLogic ITS, LLC
Public Safety Supply, LLC
The Shyft Group Upfit Services, Inc. D/B/A Strobes-r-us.
Attachment: City Manager Award Recommendation
c: City Clerk
Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Natasha Colebrook-Williams, Assistant City Manager, Chief of Operations
Jennifer Ramirez, Interim Director, General Services Administration (“GSA”)
Yadissa A. Calderon, CPPB, Assistant Director, Department of Procurement
70
71
TO: Arthur Noriega V
City Manager
CITY OF MIAMI, FLORIDA
INTER-OFFICE MEMORANDUM
DATE: May 19, 2021 FILE:
SUBJECT: Recommendation of Award for
Purchase and Installation of
Municipal Vehicle Equipment -
Citywide.
FROM: Annie Perez, CPPO, Director J) REFERENCES:
Department of Procurement ~ Invitation for Bid ("IFB")
No. 1301386
ENCLOSURES:
RECOMMENDATION:
Based on the findings below, the Department of Procurement ("Procurement") hereby recommends award of IFB No.
1301386, to Dana Safety Supply, Inc. ("Dana Safety Supply"), Public Safety Supply, LLC ("Public Safety Supply"),
and The Shyft Group Upfit Services, Inc. D/B/A Strobes-r-us ("Strobes-r-us"), the responsive and responsible
Bidders, for the purchase and installation of municipal vehicle equipment, on an as needed basis, for the City of
Miami General Services Administration Department, to be utilized citywide. The recommended vendors, and contract
terms and amount are shown below.
IFB No./Title:
Contract Amount:
Contract Term:
Recommended Vendor:
BACKGROUND:
IFB No. 1301386, Purchase and Installation of Municipal Vehicle Equipment -
Citywide
$1,830,000.00 annually, depending on how many vehicles the City procures
(Approximately $9,150,000.00 for all five (5) years in the aggregate). •
Initial term is for a period of three (3) years with the option to renew for one (1)
additional two (2) year period.
Dana Safety Supply, Inc., Public Safety Supply, LLC, and The Shyft Group Upfit
Services, Inc. D/B/A Strobes-r-us.
On April 7, 2021, Procurement issued IFB No. 1301386, Purchase and Installation of Municipal Vehicle Equipment,
Citywide, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued
online. On April 30, 2021, at bid closing, four (4) bids were received. The bids were evaluated and tabulated following
the guidelines published in the bid, and one (1) bid was deemed non-responsive. The bid received from Prologic
ITS, LLC was deemed non-responsive for their failure to provide a local service/equipment installation facility address,
as required by the IFB. Procurement is recommending award to Dana Safety Supply, Public Safety Supply, and
Strobes-r-us, the responsive and responsible Bidders, per bid specifications.
Consequently, approval of1 is recommendation to award is requested. Your signature below will indicate approval
of this recommendation u, er your deleQated authority.
JUN O 4 2021
Date: ____ _
c: Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Natasha Colebrook-Williams, Assistant City Manager, Chief of Operations
Jennifer Ramirez, Interim Director, General Services Administration ("GSA")
Yadissa A Calderon, CPPB, Assistant Director, Department of Procurement
PR21152
72IFB No.: 1301386 -Purchase And Installation Of Municipal Vehicle Equipment -Citywide Manufacturer Price Catalog Dana Safety Supply Prologic Public Safety Supply The Shyft Group Upfit Services Inc DBA Strobes-r-us Line No. Item Description Unit Quantity Percentage Percentage Percentage N 911 Signal Emergency Lighting each 0 NOBID 0% 2 Abel 2 Products Emergency Lighting each NOBID 30% BU Priority Start. each N NOBID 15% 4 Brooking Industries Emergency Lighting each NOBID 35% 5 Code 3 Emergency Lighting each NOBID 25% 6 O&R Electronics Emergency Lighting. each R NOBID 7 Fenix Emergency Lighting each E 45% 8 Golight Scene Lighting each NOBID 9 s NOBID Golight Helios (Thermal Imaging) & Parts/ Accessories each 10 Maxxima Emergency Lighting each p NO BID 11 Sound Off Signal Emergency Lighting each NO BID 12 0 NO BID Star Warning Products Emergency Lighting each 13 Thor Manufacturing Power Inverters and Electronics each N NOBID 14 Tremco Safety Equipment each s NOBID 15 Unity Spotlights Scene Lighting each NOBID 16 Whelen Emergency Lighting each NO BID 17 Hella Vehicle Lighting each 15% V NO BID 18 NOBID NOBID KC HiliTES Vehicle Lighting each E 19 3% NOBID Ace K9 /Radiotronics K9 Transport Electronic each 20 American Aluminum Prisoner and K9 Transports each 15% 10% 21 Brooking Industries Prisoner Transport (Seat & Window Bars) each 30% NO BID 22 O&R Electronics K-9 and Prisoner Transport each 15% NOBID
7323 Go Rhino Prisoner Transport & Push Bumper each 15% 24 Havis Prisoner and K9 Transport each 30% 25 Jotto Desk Prisoner Transport each 20% 26 Pro~Gard Products Prisoner Transport (Partition Seats Window Bars) each 20% 27 Prisoner Transport Systems (PTS) Prisoner Transport each 28 Ranch Hand Push Bumpers each 29 Ray Allen K9 Electronics each N 30 Selina Prisoner Transport (Partitions Seats Window Bars) each 0 31 Selina Lighted Push Bumpers each N 32 Troy Products Prisoner Transport each 33 Westin Push Bumpers each 34 Boss Strongbox Storage Solutions each R 35 Big Sky Gun Racks Gun Racks each E 36 Cargoglide Truck Storage Access Solution each s 37 O&R Electronics Gun Racks & Storage Boxes each 38 DECKED Storage Solutions for Truck Bed p each 39 GoRhino Gun Rack and Storage Solutions each 0 40 Jotto Desk Gun Racks each N 41 Lund Industries Gun Racks and Storage Solutions each s 42 OPS Storage Solutions each 43 Prisoner Transport Systems (PTS) Storage Boxes I each 44 Pro-Gard Products Gun Racks and Storage Solutions each V 45 Rockland Storage Boxes each E 46 Santa Cruz Gunlocks Gun Racks each 47 Selina Gun Racks and Storage Boxes each 48 Selina Blac-Rac Gun Racks each 3% 49 Troy Products Gun Racks and Storage Boxes each 15% 50 Tuck Vault Storage Boxes each 5% 51 Tufty Security Products Storage Boxes each 5%
7452 Tufloc I Esmet Storage Boxes each 5% NO BID 53 Tufloc I Esmet Storage Boxes each 5% NO BID 54 Lind Electronics Power Supplies for Laptops and Printers each 3% NO BID 55 Brother Mobile Solutions Printers and Accessories each NO BID 56 D&R Electronics Consoles Laptop Mounts Docking Stations each N NOBID 57 Gamber Johnson Consoles Laptop Mounts Docking Stations each 58 Havis Consoles Laptop Mounts Docking Stations each 30% 20% 0 NOBID 59 Havis Apple Related Products and ICS (Integrated Control Systems) each 3% N NO BID 60 Jotto Desk Consoles Laptop Mounts Docking Stations each NO BID 0% 61 LEM Solutions Printer Mounts each NOBID 0% 62 Lund Industries Consoles Laptop Mounts Docking Stations each R NOBID 0% 63 Panasonic Laptops each E NOBID 0% 64 Ram Mount Consoles And Laptop Mounts each 65 Samsung Computing Devices each s 66 Troy Products Consoles Laptop Mounts Docking Stations each p 67 Apollo Video In-Car Video each 68 Decatur Electronics In-Car Video and Radar each NOBID 0% 0 NOBID 0% 69 Digital Ally Body Camera and In-Car Video each N NOBID 0% 70 Genetec LPR each 71 L3 Mobile /Safe Fleet In-Car Video each NO BID 0% s NOBID 0% 72 Mobileye Collision Avoidance each I NOBID 0% 73 MPH Radar Radar each 74 Point Blank/ Advance Tech Group Body Camera and In-Car Video each V NOBID 0% NO BID 0% 75 Patrol Witness In-Car Video each E NOBID 0% 76 Rearview Safety Back-Up Camera System each NOBID 0% 77 Rostra Back-Up Camera System each NOBID 78 Stalker Radar each NOBID 0% 79 Utility Body Camera and In-Car Video each NOBID 0% 80 Watchguard Body Camera and In-Car Video each NOBID 0%
7581 Bayco Products Flashlights each NOBID 82 Maglile Flashlights each NOBID 83 Pelican Products Flashlights and Scene Lighting N NOBID each 84 Streamlighl Flashlights each 0 NOBID 85 Sure Fire Flashlights NOBID each N 86 A.RE. Topper and Tonneau Covers each NOBID 0% 87 Bakflip Bed Covers each NOBID 0% 88 Reading Truck/ Utility Body Products each R NOBID 0% 89 Roll-N-Lock Bed Covers each NOBID 0% 90 Spacekap Transferable Fiberglass Caps each E NOBID 0% 91 Buyers Products Truck Equipment and Accessories each s NOBID 0% 92 Deezee Truck Equipment and Accessories each NOBID 0% 93 Keystone Automotive Truck Equipment and Accessories p each NOBID 0% 94 Meyers Distributing Truck Equipment and Accessories each 0 NO BID 0% 95 Karge Master Van Accessories each N NOBID 0% 96 Legend Fleet Solutions Van Accessories each NOBID 0% 97 Masterack Van Accessories each s NOBID 0% 98 OPS Public Safety Van Accessories each NOBID 99 Westcan Manufacturing Van Accessories each NOBID 0% 100 Pro•Clip Mobile Mounting Solutions each V NOBID 0% 101 Fleet Safety All Products each E NO BID 0% 102 Dana Safety Supply All Products each NO BID 0% 103 Federal Signal Corporation All Products. each 0%
76Pickup and Delivery for DDS Products and Services Dana Safety Supply ProLogic Public Safety Supply The Shyft Group Upfit Services Inc OBA Strobes-r-us Total Cost= Total Cost= Total Cost= Item Line No. Item Description Unit Quantity Item Cost Item Cost x Item Cost Item Cost x Item Cost Quantity Quantity Cost x Quantity 1 Transport costs fee 1 $ 1.00 $1.00 NON RESPONSIVE $75.00 $75.00 $ 150.00 $150.00 Round trip pickup vehicle from City of Miami Price is listed as $1.00 per mile each Fleet transport to Strobes-r-us and then way return to City of Miami when complete. One Full Round Trip. Installation Dana Safety Supply ProLogic Public Safety Supply The Shyft Group Upfit Services Inc OBA Strobes+us Total Cost= Total Cost= Total Cost= Total Cost= Item Line No. Item Description Unit Quantity Item Cost Item Costx Item Cost Item Cost x Item Cost Item Cost x Item Cost Quantity Quantity Quantity Cost x Quantity 1 Prisoner Cage hour 1 $ 130.00 $130.00 $170.00 $170.00 $ 177.00 $177.00 2 Prisoner Seat hour 1 $ 260.00 $260.00 $170.00 $170.00 $ 75.00 $75.00 3 Prisoner Seat & Cage hour 1 $ 390.00 $390.00 $340.00 $340.00 $ 354.00 $354.00 4 Rear Window Bars with OEM or ABS door panels. hour 1 $ 97.50 $97.50 NON RESPONSIVE $225.00 $225.00 $ 44.25 $44.25 5 Rear Window Bars and ABS door panels. hour 1 $ 97.50 $97.50 $300.00 $300.00 $ 177.00 $177.00 6 Four (4) Corner Universal LED Hideaway Light System with Controller. hour 1 $ 350.00 $350.00 $300.00 $300.00 $ 295.00 $295.00 7 Four (4) Corner Universal LED Hideaway Light System without Controller. hour 1 $ 300.00 $300.00 $300.00 $300.00 $ 265.50 $265.50 Total: $1,625.00 Total: $1,805.00 Total: Labor Rate Dana Safety Supply ProLogic Public Safety Supply The Shyft Group Upfit Services Inc OBA Strobes-r-us Total Cost= Total Cost= Total Cost= Total Cost= Item Line No. Item Description Unit Quantity Item Cost Item Cost x Item Cost Item Costx Item Cost Item Cost x Item Cost Cost x Quantity Quantity Quantity Quantity 1 Install Items From Catalogs and Packages. hour 1 $ 65.00 $65.00 NON RESPONSIVE $85.00 $85.00 $ 69.00 $69.00 Total: Total: $85.00 Total: $69.00
77Balance of Line Dana Safety Supply Prologic Public Safety Supply The Shyft Group Upfit Services Inc OBA Strobes-r-us Line No. Item Description Unit Quantity Percentage Percentage Percentage Percentage 5%NON/STOCK ITEMS 28% off ATEK Defense Brand 1 each 1 3% NON RESPONSIVE Putco 20% Ballistic Vehicle Products: 45% off hella brand emergency vehicle Minimum Percentage Discount off Catalogs Not Listed. equipment ADD-ON Services Dana Safety Supply Prologic Public Safety Supply The Shyft Group Upfit Services Inc DBA Strobes-r-us Total Cost= Total Cost= Total Cost= Total Cost= Item Line No. Item Description Unit Quantity Item Cost Item Cost x Item Cost Item Cost x Item Cost Item Cost x Item Cost Cost x Quantity Quantity Quantity Quantity 1 Window Tinting with Labor Included for Sedans (Compact to Full Size). each 1 s 120.00 $120.00 $150.00 $150.00 $ 135.00 $135.00 2 Window Tinting with Labor Included for Sports Utility Vehicles. each 1 $ 140.00 $140.00 $175.00 $175.00 $ 165.00 $165.00 3 Window Tinting with Labor Included for Pickups Standard Cab. each 1 s 100.00 $100.00 $150.00 $150.00 $ 115.00 $115.00 4 each 1 $ 120.00 $120.00 NON RESPONSIVE $175.00 $175.00 $ 135.00 $135.00 Window Tinting with Labor Included for Pickups Extended Cab. 5 Window Tinting with Labor Included for Pickups Crew Cab. each 1 $ 120.00 $120,00 $175,00 $175.00 $ 145,00 $145,00 Total: Total: $825.00 Total: $695.00 ~-~ d-2._ . Prepared by: Cristiane Lima E ~ / Procurement Contracting Officer Director, or ~nee / J Q
GATOR ™ MID-SIZE XUV SERIES
CROSSOVER UTILITY VEHICLES
RUN WITH US
78
Four-Wheel Independent Suspension for
incredible ride and handling.
Colorful, Easy-To-Read Dash Panel on the
XUV590M with indicator lights helps you keep
an eye on everything from speed and gear
position to service warnings.
Engine
The Gator XUV590M is powered
by a 586-cc (35.8-cu in.), 32-hp (23.9 kW) overhead-
valve engine that can tow up to 1,500 lb. (680 kg)
with a 900-lb. (408 kg) payload capacity. Yet still
provide a comfortable ride with quick pickup.
Crossover to the mighty Mid-Size Series. Its rugged exterior frame holds a surprisingly
spacious interior. Handle tight spaces, haul and tow, all with a nimble footprint. This family
of Gator UVs is the 4x4 UTV you’ve been clamoring for. At a price you’d never dream to ask.
So go ahead: get to know your next favorite utility vehicle.
2 PASSENGER — E & M
79
XUV560E
Meet the GatorTM UV with a lot of bite. This durable, rugged crossover also comes with
a price tag as eye-catching as its body design. Inside and out, the XUV560E brings
more power, performance and operational ease to your farm, field or weekend charting
the uncharted. With its 500-lb. (227 kg) cargo capacity, the XUV560E will handle heavy
loads, but it’s nimble enough to navigate tight spaces and wicked turns. It’s the utility
vehicle that offers more utilities than ever at a pleasing price.
XUV590M
The Gator UV that cannot be stopped. Think of your toughest trail, your muddiest field.
Now picture the utility vehicle handling them before you break for lunch. Four-wheel
independent suspension, power steering and a 32-hp (23.8 kW) 586 cc engine make
for balanced acceleration and exquisite handling. But this Gator UV also offers creature
comforts–a quiet operators station, automotive-like ergonomic controls, an easy-to-read
dash panel, and side-by-side seating. We’ve forgotten nothing, so you can do everything.
Shift Control Lever with integrated park position
makes this our easiest, most accurate shifting Ga-
tor UV yet. Electronic 4WD and differential lock
engagement lets you gain traction the instant
you need it with the flip of a switch.
Mid-sized.
Mammoth capabilities.
Power steering on the XUV590M provides
smoother, automotive-like handling and
outstanding durability against the most rug-
ged terrain.
Tie-down points in cargo box help you
manage your load while utilizing every
square bit of space.
80
4 PASSENGER — E & M
XUV560E S4
Ideal for hauling both friends and freight, the XUV560E S4 stands out for its
versatility, raw power and smooth performance. A massive payload capacity,
superior cargo box, standard pickup-style tailgate and speeds up to 28 mph
(45 km/h) will make your toughest workday sail by. Its improved cockpit and
improved four-wheel drive will make you feel like you’re in a sedan. Though
a sedan that craves rocky trails and canyons.
XUV590M S4
This easy-to-handle vehicle has room for four and a whole lot more. Comfort
and convenience, just to name two. A shift pattern with integrated park
position makes for a very smooth time behind the wheel, regardless of the
terrain you’re tackling. 4WD switch delivers traction the moment you need
it. The enhanced dash panel delivers car-like operation. LED lights, because
you don’t quit when the sun calls it a day.
81
Optional Under-seat Storage provides an
additional 9-gal (35 liters) to optimize space
and keep items safe and secure on the trail.
Colorful, Easy-To-Read Dash Panel with indicator
lights that let you see everything from speed
to gear position. XUV590M S4 service interval
reminder and RPM helps you easily monitor
everything you’ll want to keep an eye on.
High-strength cast-iron knuckle and upper
A-arm support the high stresses of the shocks,
constant-velocity (CV) shaft, and wheels in
rocky terrain.
Convert rear seat into an additional cargo area to
keep tools secure while you raise and lower your
cargo box. Adds 4.3 cu. ft. of space and holds up
to 200 lb. (91 kg).
82
TrueTimber ® Kanati Camo
XUV590M, and XUV590M S4 optional.
Green & Yellow
XUV560E, XUV590M, XUV560E S4, XUV590M
S4 is included in base.
Terra Hawk ATs
All terrain and all purpose, low impact on turf.
Front: 25X8-12, Rear: 25X10-12
Maxxis BigHorn 2.0 Radials
For extreme terrain.
Front: 26X8-14, Rear: 26X10-14
Rear Bumper
Protect your cargo box and tailgate
with this 2” steel rear bumper.
Warn® Winch
3,500-lb. (1587 kg) winch. Includes
a water-resistant remote control.
Olive & Black
XUV590M and XUV590M S4 optional.
Front Brushguard
Protects the front end from whatever comes
your way–and keeps your Gator UV looking sharp.
Cargo Box Wall Extensions
Extend the walls of your cargo box to protect
larger loads. Easy Quick-Clamp install.
Year Round Versatility
Keep your GatorTM UV busy every season with a
front blade.
14” ALLOY WHEELS
Customize your Gator UV with these eye-catching
wheels. Available in yellow or black.
Color Options
Tires and Wheels
Front hood rack
Generously sized rack (48-in. long, 13.5-in
wide and 3.5-in. deep), will carry up to
100 lb. of gear.
Windshields
Keep bugs, wind and weather off your face.
Half-, full poly and full glass available with
wiper. Tool-less installation.
OPS Poly Roof
Year-round weather protection. Molded
troughs channel water away from you.
Make your Gator TM XUV your own.
Choose a color that speaks to you, a tire that works for your workday,
and attachments that let you go all out.
83
XUV560E
Specifications
XUV560E S4 XUV590M XUV590M S4KEY SPECS
Engine power 11.9† kW 16 hp 11.9† kW 16 hp 23.8† kW 32 hp 23.8† kW 32 hp
Cargo box dimensions 82 x 120.9 x 29.7 cm 32.3 x 47.6 x 11.7 in.
0.25m 8.9 cu ft
82 x 120.9 x 29.7 cm 32.3 x 47.6 x 11.7 in.
0.25m 8.9 cu ft
82 x 120.9 x 29.7 cm 32.3 x 47.6 x 11.7 in.
0.25m 8.9 cu ft
82 x 120.9 x 29.7 cm 32.3 x 47.6 x 11.7 in.
0.25 m 8.9 cu ft
Cargo box capacity (weight) 227 kg 500 lb 227 kg 500 lb 227 kg 500 lb 227 kg 500 lb
Towing capacity 680 kg 1500 lb 680 kg 1500 lb 680 kg 1500 lb 680 kg 1500 lb
Front suspension
Fully independent dual A-arm with adjustable
coil over shocks, 203 mm (8 in.) travel,
anti-roll bar
Fully independent dual A-arm with adjustable
coil over shocks, 203 mm (8 in.) travel,
anti-roll bar
Fully independent dual A-arm with adjustable
coil over shocks, 203 mm (8 in.) travel,
anti-roll bar
Fully independent dual A-arm with adjustable
coil over shocks, 203 mm (8 in.) travel,
anti-roll bar
Rear suspension
Fully independent with lower A-arm and upper
camber link with adjustable coil over shocks,
203 mm (8 in.) travel
Fully independent with lower A-arm and upper
camber link with adjustable coil over shocks,
203 mm (8 in.) travel
Fully independent with lower A-arm and upper
camber link with adjustable coil over shocks,
203 mm (8 in.) travel
Fully independent with lower A-arm and upper
camber link with adjustable coil over shocks,
203 mm (8 in.) travel
Final drive Park, high, low, neutral, reverse transaxle Park, high, low, neutral, reverse transaxle Park, high, low, neutral, reverse transaxle Park, high, low, neutral, reverse transaxle
Four wheel drive
Dash switch actuated four-wheel drive system
with limited slip front differential, plus locking
rear differential
Dash switch actuated four-wheel drive system
with limited slip front differential, plus locking
rear differential
Dash switch actuated four-wheel drive system
with limited slip front differential, plus locking
rear differential
Dash switch actuated four-wheel drive system
with limited slip front differential, plus locking
rear differential
Fuel capacity 18.5 L 4.9 U.S. gal. 28 L 7.4 U.S. gal. 28 L 7.4 U.S. gal. 28 L 7.4 U.S. gal.
ENGINE
Type 4-cycle gas, V-twin, dynamically tuned carb,
overhead valves (OHV)
4-cycle gas, V-twin, dynamically tuned carb,
overhead valves (OHV)
4-cycle gas, inline-twin, electronic
fuel injection (EFI), overhead valves (OHV)
4-cycle gas, inline-twin, electronic
fuel injection (EFI), overhead valves (OHV)
Displacement 570 cc 570 cc 586 cc 586 cc
Cooling system Air cooled Air cooled Liquid cooled Liquid cooled
DRIVETRAIN
Transmission Continuously Variable Transmission (CVT) Continuously Variable Transmission (CVT)
with clutch enclosure
Continuously Variable Transmission (CVT)
with clutch enclosure
Continuously Variable Transmission (CVT)
with clutch enclosure
Traction assist Positive locking, switch actuated rear
differential lock
Positive locking, switch actuated rear
differential lock
Positive locking, switch actuated rear
differential lock
Positive locking, switch actuated rear
differential lock
BRAKES
Type
196 mm ventilated four-wheel stainless steel
disc brakes with hydraulic 34.93 mm (1.375 in.)
diameter twin-piston calipers
196 mm ventilated four-wheel stainless
steel disc brakes with hydraulic 34.93 mm
(1.375 in.) diameter twin-piston calipers
196 mm (7.7 in.) ventilated four-wheel stainless
steel disc brakes with hydraulic 34.93 mm
(1.375 in.) diameter twin-piston calipers
196 mm (7.7 in.) ventilated four-wheel stainless
steel disc brakes with hydraulic 34.93 mm
(1.375 in.) diameter twin-piston calipers
Park brake Park in-transmission Park in-transmission Park in-transmission Park in-transmission
TIRES / WHEELS
Front
25x8-12 Terrahawk AT (All Terrain) 4-ply
rating yellow steel wheels Optional: 26x8-14
Maxxis® Bighorn® 2.0 6-ply rating aluminum
alloy wheels, yellow or 26x8-14 Maxxis
Bighorn 2.0 6-ply rating yellow steel wheels
25x8-12 Terrahawk AT (All Terrain) 4-ply
rating yellow steel wheels or 26x8-14 Maxxis®
Bighorn® 2.0 6-ply rating yellow steel wheels
25x8-12 Terrahawk AT (All Terrain) 4-ply
rating steel wheels, various colors or
26x8-14 Maxxis® Bighorn® 2.0 6-ply
rating steel wheels, various colors
25x8-12 Terrahawk AT (All Terrain) 4-ply rating
steel wheels, various colors or 26x8-14 Maxxis®
Bighorn® 2.0 6-ply rating aluminum alloy
wheels, various colors or 26x8-14 Maxxis Bighorn
2.0 6-ply rating steel wheels, various colors
Rear
25x10-12 Terrahawk AT (All Terrain) 4-ply rating
yellow steel wheels Optional: 26x10-14 Maxxis
Bighorn 2.0 6-ply rating yellow aluminum alloy
wheels or 26x10-14 Maxxis Bighorn 2.0 6-ply
rating on yellow steel wheels
25x10-12 Terrahawk AT (All Terrain) 4-ply rating
yellow steel wheels or 26x10-14 Maxxis Bighorn
2.0 6-ply rating yellow steel wheels
25x10-12 Terrahawk AT (All Terrain) 4-ply
rating steel wheels, various colors or 26x10-14
Maxxis Bighorn 2.0 6-ply rating steel wheels,
various colors
25x10-12 Terrahawk AT (All Terrain) 4-ply rating
steel wheels, various colors or 26x10-14 Maxxis
Bighorn 2.0 6-ply rating aluminum alloy wheels,
various colors or 26x10-14 Maxxis Bighorn 2.0
6-ply rating steel wheels, various colors
CARGO HANDLING
Dump 2-sided – Manual release
(optional factory installed power lift)
2-sided – Manual release
(optional factory installed power lift)
2-sided – Manual release
(optional factory installed power lift)
2-sided – Manual release
(optional factory installed power lift)
Tailgate Center truck-style latch Center truck-style latch Center truck-style latch Center truck-style latch
DIMENSIONS /
Wheelbase 1.86 m 72.8 in. 2743 mm 108 in. 1.86 m 72.8 in. 2743 mm 108 in.
Operating weight
(includes fuel/fluids)
571 kg 1259 lb 683 kg 1507 lb 676 kg 1491 lb 788 kg 1736 lb
Length 2870 mm 113 in. 3658 mm 144 in. 2870 mm 113 in. 3658 mm 144 in.
Width 1435 mm 56.5 in. 1435 mm 56.5 in. 1435 mm 56.5 in. 1435 mm 56.5 in.
Height 1867 mm 73.5 in. 1880 mm 74 in. 1867 mm 73.5 in. 1880 mm 74 in.
Tread centers Front: 1220 mm 48 in. Rear: 1168 mm 46 in. Front: 1220 mm 48 in. Rear: 1168 mm 46 in. Front: 1220 mm 48 in. Rear: 1168 mm 46 in. Front: 1220 mm 48 in. Rear: 1168 mm 46 in.
Ground clearance Minimum: 267 mm 10.5 in. Minimum: 236 mm 9.3 in. Minimum: 267 mm 10.5 in. Minimum: 236 mm 9.3 in.
Hitch
Standard 50 mm (2 in.) rear receiver
with optional 50 mm (2 in.) front receiver
with recovery loops
Standard 50 mm (2 in.) rear receiver
with optional 50 mm (2 in.) front receiver
with recovery loops
Standard 50 mm (2 in.) rear receiver
with optional 50 mm (2 in.) front receiver
with recovery loops
Standard 50 mm (2 in.) rear receiver
with optional 50 mm (2 in.) front receiver
with recovery loops
COLOR OPTIONS Green & Yellow Green & Yellow Green & Yellow, Camouflage, Olive & Black Green & Yellow, Camouflage, Olive & Black
STORAGE Oversized glovebox and underhood storage.
Total volume of 12.8 gallons (48.7 l)
Oversized glovebox and underhood storage.
Total volume of 12.8 gallons (48.7 l), with an
additional 9 gallons available under seat
Oversized glovebox and underhood
storage. Total volume of 8.4 gallons (31.8 l)
Oversized glovebox and underhood storage.
Total volume of 12.8 gallons (48.7 l), with an
additional 9 gallons available under seat
CAPACITIES
84
†The engine horsepower and torque information are provided by the engine manufacturer to be used for comparison purposes only. Actual operating horsepower and torque will be less.
Refer to the manufacturer’s web site for additional information.
**Features, specs and attachments subject to change without notice. Before operating or riding, always refer to the safety and operating information on the vehicle, and in the Operator’s Manual. Actual
vehicle top speed may vary based on belt wear, tire selection, vehicle weight, fuel condition, terrain and other environmental factors. Travel responsibly on designated roads, trails or areas, respect the rights
of others, and avoid sensitive areas such as meadows, lakeshores, wetlands and streams. This literature has been compiled for worldwide circulation. While general information, pictures and descriptions
are provided, some illustrations and text may include finance, credit, insurance, product options and accessories NOT AVAILABLE in all regions. PLEASE CONTACT YOUR LOCAL DEALER FOR DETAILS.
John Deere reserves the right to change specification, design and price of the products described in this literature without notice. John Deere’s green and yellow color scheme, the leaping deer symbol,
and JOHN DEERE are trademarks of Deere & Company.
4197266 (23-06)
www.JohnDeere.com/Gator
www.JohnDeere.ca/Gator
Nothing Runs Like A Deere™
85
800-845-0405Telephone:
DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
Sales Quote
541829
SMIAMICustomer No.
Sales Quote No.
Ship ToBill To
Contact:
Telephone: Telephone:
Contact:
305-663-6313
CAPT. JOHN BARZOLA
305-663-6313
CAPT. JOHN BARZOLA
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET30Ground FOB
Entered By Resale NumberOrdered BySalesperson
SGT. BARTRAEDWIN SALGADO-MiamiEdwin Salgado
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
UTV SIDE BY SIDE
Quote Date
07/25/24
E-mail: E-mail: JBARZOLA@SOUTHMIAMIFL.GOV JBARZOLA@SOUTHMIAMIFL.GOV
11 N 225.00225.0000WSSPA30a6YF19YD3P
WEC 30W SIREN/SPEAKER COMBO W/ PA & MIC
Warehouse: MIAM
INCLUDES MICROPHONE
*********************************
WEC: WHELEN @ 45% OFF, LIST PRICE $ 407.00
** AS PER CITY OF MIAMI CONTRACT# 1301386 **
11 N 65.0065.0000WSSMSW3a6YF19YE77
WEC 3 POS MOTORCYCLE SWITCHBOX
Warehouse: MIAM
WEC: WHELEN @ 45% OFF, LIST PRICE $ 117.00
** AS PER CITY OF MIAMI CONTRACT# 1301386 **
22 N 212.00106.0000EMPS2QMS5RBWa6YF19YEOZ
SOI, MPWR FASCIA, 4", QM, BLK HSG, RED/BLU/WHT
Warehouse: MIAM
* MPOWER LIGHTS TO PROVIDE CRUISE, WHITE SCENE AND
WARNING MODE *
(2) FRONT FACING
SOI: SOUND OFF @ 45% OFF, LIST PRICE $272.00
22 N 12.006.0000PMP2WDG15Ba6YF19YF4M
SOI MPOWER 4" 15 DEGREE WEDGE BLACK
Warehouse: MIAM
(2) FRONT FACING WEDGES
SOI: SOUND OFF @ 45% OFF, LIST PRICE $13.00
07/25/24
09:33:13 PM
1Page No.
Print Time
Print Date
Printed By: Edwin Salgado
Continued on Next Page
a6YF19YF4M
86
800-845-0405Telephone:
DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
Sales Quote
541829
SMIAMICustomer No.
Sales Quote No.
Ship ToBill To
Contact:
Telephone: Telephone:
Contact:
305-663-6313
CAPT. JOHN BARZOLA
305-663-6313
CAPT. JOHN BARZOLA
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET30Ground FOB
Entered By Resale NumberOrdered BySalesperson
SGT. BARTRAEDWIN SALGADO-MiamiEdwin Salgado
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
UTV SIDE BY SIDE
Quote Date
07/25/24
E-mail: E-mail: JBARZOLA@SOUTHMIAMIFL.GOV JBARZOLA@SOUTHMIAMIFL.GOV
44 N 424.00106.0000EMPS2STS5RBWa6YF19YFKO
SOI MPOWER FASCIA 4"18-LED STUD MNT RED/BLUE/WHITE
Warehouse: MIAM
* MPOWER LIGHTS TO PROVIDE CRUISE, WHITE SCENE AND
WARNING MODE *
(2) REAR FACING
(2) SIDE FACING
SOI: SOUND OFF @ 45% OFF, LIST PRICE $ 272.00
11 N 150.00150.0000SHOP-MIAMIa6YF19YG0Q
MISC INSTALLATION SUPPLIES I.E.
Warehouse: MIAM
LOOM, WIRE, HARDWARE, CONNECTORS, BREAKER, Rubber Cushioned
Insulated Clamp, Metal Clamp ETC
************************************************
(2) Water-Resistant Off/On Toggles Switch:
(1) CRUISE MODE LIGHTS SWITCH
(1) ALL WHITE SCENE LIGHT SWITCH
(1) NOCO GENIUS2D, 2A Direct-Mount Onboard Car Battery Charger
(1) NOCO GCP1 15A AC Port Plug
NON CATALOG ITEM @ 3% OFF, LIST PRICE $200.00
07/25/24
09:33:13 PM
2Page No.
Print Time
Print Date
Printed By: Edwin Salgado
Continued on Next Page
a6YF19YG0Q
87
800-845-0405Telephone:
DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
SOUTH MIAMI POLICE
6130 SW 72 STREET
SOUTH MIAMI, FL 33143
Sales Quote
541829
SMIAMICustomer No.
Sales Quote No.
Ship ToBill To
Contact:
Telephone: Telephone:
Contact:
305-663-6313
CAPT. JOHN BARZOLA
305-663-6313
CAPT. JOHN BARZOLA
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET30Ground FOB
Entered By Resale NumberOrdered BySalesperson
SGT. BARTRAEDWIN SALGADO-MiamiEdwin Salgado
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
UTV SIDE BY SIDE
Quote Date
07/25/24
E-mail: E-mail: JBARZOLA@SOUTHMIAMIFL.GOV JBARZOLA@SOUTHMIAMIFL.GOV
11 N 975.00975.0000INSTALLa6YF19YG16
DSS INSTALLATION OF ABOVE EQUIPMENT
Warehouse: MIAM
AS PER CONTRACT, LABOR @ $65.00 PER HOUR
TOTAL HOURS: 15.0
2024 UTV, SIDE BY SIDE
** AS PER CITY OF MIAMI CONTRACT# 1301386 WITH ADDITIONAL DISCOUNTS **
Approved By:
Approve All Items & Quantities
Quote Good for 30 Days
07/25/24
09:33:13 PM
3Page No.
Print Time
Print Date
Printed By: Edwin Salgado
Order Total
Freight
Subtotal
2,063.00
0.00
2,063.00
a6YF19YG16
88