Res No 133-24-16238RESOLUTION NO. 133-24-16238
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
PURCHASE OF IPLANTABLES WORKSTATIONS FROM
IPROJECTSOLUTIONS, LLC IN THE AMOUNT OF
$14,233.00; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City") Development Services (the
"Department") has identified the need for advanced workstations to facilitate plan review
processes; and
WHEREAS, the Department obtained a quote from iProjectSolutions, LLC (the
"Vendor"), \Vhich Quote is attached hereto as Exhibit "A" (the "Quote,,), who is the sole
manufacturer, sales, se1Vice, and support provider of iPlanTables workstations (the
"Workstations"); and
WHEREAS, Article Ill, Section 5 of the City Charter provides that all purchases in excess
of $5,000 shall be approved by the City Commission after competitive conditions have been
maintained and competitive bids sought from at least three different sources of supply, if available;
and
WHEREAS, the Department has determined that the Vendor is the sole source provider
of the Workstations for the City; and
WHEREAS, the City Commission desires to approve the purchase of the Workstations
and authorize the City Manager to purchase the Workstations from the Vendor pursuant to the
Quote attached hereto as Exhibit "A" in an amoWlt not to exceed $14,233.00; and
WHEREAS, the expenditure will be charged to Account Number 121-1600-524-6430-
American Rescue Plan Act (ARPA), which has an account balance of $2,633,309 before this
request, or such other funding source as determined by the City Manager to be in the best interest
of the City~ and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. TI1e above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. App1·oval and Authorization. The City Commission hereby approves the
purchase of the Workstations from the Vendor pursuant to the Quote attached hereto as Exhibit
Page I of2
Res. No, 133-24-16238
"A" in the amount of $14,233.00 and authorizes the City Manager to expend funds for such
purpose. The expenditure \\~II be charged to Account Number 121-1600-524-6430 -American
Rescue Plan Act (ARPA), which has an account balance of$2,633,309 before this request, or such
other funding source as determined by the Ci ty Manager to be in the best interest of the City .
Section 3. lm1>lementation . The City Manager is hereby authorized to take all actions
necessary to implement the purposes and intent of this Resolution.
Section 4. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 5.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 3rd day of September, 2024.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
& BIERMAN, P.L.
CITY ATTORNEY
APPROVED :
MAYc§ik
COMMISS ION VOTE:
Mayor Fernandez:
Vice Mayor Bonich :
Commissioner Calle:
Commissioner Liebman :
5-0
Yea
Yea
Yea
Yea
Commissioner Corey: Yea
Page 2 of2
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: September 3, 2024
Submitted by: Suramy Cabrera
Submitting Department: Planning & Zoning Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE OF IPLANTABLES WORKSTATIONS FROM
IPROJECTSOLUTIONS, LLC IN THE AMOUNT OF $14,233.00; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PLANNING DEPT.)
Suggested Action:
Attachments:
CM_Memo_iplanTables_Proposal__1_.docx
49I3555-Resolution_Approving_IPlanTables_Workstations_for_Development_Services.DOCX
2022 Sole Source Letter__iPlanTables_iProjectSolutions 2022A.pdf
ESTIMATE_7789_from_iProjectSolutions LLC.pdf
W9 2023 iProjectSolutions.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor,Vice Mayor,and Members of the City Commission
FROM:Genaro “Chip” Iglesias, City Manager
DATE:September 3, 2024
SUBJECT:Resolution Authorizing the Purchase of iPlanTables Workstations for Plan
Review Monitors ($14,233)
RECOMMENDATION:Approval of the attached resolution authorizing the purchase of the
iPlanTables workstations from iProjectSolutions. This purchase will
provide our team with the necessary tools to continue delivering high-
quality plan reviews efficiently and effectively.
BACKGROUND:As part of our ongoing efforts to improve operational efficiency and ensure
that our plan review processes are supported by state-of-the-art
technology, we have identified the iPlanTables workstation as the ideal
solution. The iPlanTables workstation, manufactured by iProjectSolutions,
offers unique features that meet our specific needs, including:
Up to four side monitors
UPS Battery Backup
Electric tilt (0-90 degrees)
49" 4k PCAP touchscreen monitor
Palm Rejection with Active iPT Stylus
US State Department certification
3-year inclusive warranty
These workstations are built entirely in the USA using USA steel materials
and are distributed solely by iProjectSolutions. Due to the proprietary
nature of this product, no other company can provide a similar or
competing solution.
SOLE SOURCE JUSTIFICATION:
The iPlanTables workstation is a sole source product, which means it is
exclusively manufactured, sold, and distributed by iProjectSolutions.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITYMANAGER
INTER-OFFICE MEMORANDUM
Competition is precluded by the existence of a monopoly on the product,
and there is no other like item(s) available that would serve the same
purpose or function. As such, the iPlanTables workstations must be
purchased directly from iProjectSolutions.
FUNDING:Nottoexceed$14,233.00chargedtoaccount number 121-1600-524-6430,
with a current ARPA fund balance of $2,633,309, or other funding source
as determined by the City Manager to be in the best interest of the City.
ATTACHMENTS:Resolution No.
Estimate iproject Solutions LLC
Sole Source Letter
3
iProjectSolutions
Construction Information Power Tools iprojectsolutions.com
Texas State
Turner Construction
University of Pittsburgh Medical Center
The Mayo Clinic
Paric Construction
Milwaukee School of Engineering
Oklahoma State
LSU
All of them purchased their iPlanTables workstations directly
Kevin Rowe
President / CEO
816-752-6306
kevin.rowe@iprojectsolutions.com
1603 Capitol Avenue, Suite 310
Cheyenne, WY 82001
888-836-2727
Sole Source Letter
iProjectSolutions is the manufacturer of the iPlanTables workstations and is the only authorized sales, service and
support provider. This letter is to confirm that the iPlanTables workstation is a sole source product, manufactured,
sold and distributed exclusively by iProjectSolutions. No other company makes a similar or competing product.
This product must be purchased directly by companies/municipalities/institutions from iProjectSolutions at the
address listed above. There are no agents or dealers authorized to represent this product in your area .
Additionally, competition is precluded by the existence of a secret process or monopoly.
•There is no other like item(s) or product(s) available for purchase that would serve the same purpose or
function. iPlanTables' features include:
Side monitors {up to four)
UPS Battery Backup
Web Cam
Surge Protector
External PC Bracket
iPlanTables stands are built entirely by iPlanTables, not a third party and It is fabricated and built in the
USA
USA steel materials
3 year inclusive warranty
US State Department certified
If you desire additional information, don’t hesitate to contact me at (816) 752-6306 at any time or visit our
website at: www.iPlanTables.com
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iProjectSolutions LLC
3831 Frederick Ave #122
Saint Joseph, MO 64506 US
+18888362727
kevin.rowe@iprojectsolutions.com
https://iprojectsolutions.com
ADDRESS SHIP TO
John Webster
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
John Webster
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Quote 7789
DATE 01/11/2024
EXPIRATION DATE 09/30/2024
ACTIVITY QTY RATE AMOUNT
Desktop Commander:Desktop Commander
DSK-494k
DSK-494k
Electric tilt 0-90 degrees
49" 4k PCAP touchscreen monitor
Palm Rejection
Active iPT Stylus
One 24" rotating side monitor
i7 SFF PC
8 gb ram
512 SSID hard drive
4k Video
Wireless or wired Ethernet
Wireless keyboard and mouse
Web cam
Surge protector
Battery back-up
2 6,800.00 13,600.00
SUBTOTAL 13,600.00
TAX 0.00
SHIPPING 633.00
TOTAL $14,233.00
Accepted By Accepted Date
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Form W-9 Request for Taxpayer Give Form to the
requester. Do not
send to the IRS.
(Rev. October 2018)Identification Number and Certification
Department of the Treasury
Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
iProjectSolutions, LLC
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to
following seven boxes. certain entities, not individuals; see
instructions on page 3):X Individual/sole proprietor or C Corporation S Corporation Partnership Trust/estate
single-member LLC
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership Exempt payee code (if any)
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is Exemption from FATCA reporting
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that code (if any)
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) (Applies to accounts maintained outside the U.S.)
Requester’s name and address (optional)5 Address (number, street, and apt. or suite no.) See instructions.
1603 CAPITOL AVE ST 310A118
6 City, state, and ZIP code
Cheyenne, WY 82001
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
46-1994376
Part II Certification
Under penalties of perjury, I certify that:
1.The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2.I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3.I am a U.S. citizen or other U.S. person (defined below); and
4.The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Signature of
U.S. personHere Date
HTA Form W-9 (Rev. 10-2018)
1-1-2023
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