Res No 138-24-16243RESOLUTION NO. 138-24-16243
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAM I, FLO RID A, APP RO VING THE
RENEWAL OF SERVICES WITH C rVICPL US, LLC FO R
WEBSITE HOSTING, SUPPORT, AND MO BILE AP PLICATION
INTEG RATION FOR A I-YEA R PERIOD IN AN AMOUNT NOT
TO EXCEED $58,740.74; PROVIDING FOR I M PL EMENTAT IO N;
CORRECTIONS; AN D AN EFFECTIVE DATE .
WHEREAS, the C ity of South Miami (the "City") utili zes various se rv ices pro v ided by
Civ ic Plu s LLC (the "Vend or") fo r its webs it e hos tin g, supp o rt , and mob il e a ppli ca ti o n integration (the
"Se rvic es"); and
WHEREAS, the Services includ e Hosti ng a nd Support, SSL Cer t ifi cate, CRT User Licenses,
Pay Annual Maintenance and Support, C ivicE ngage Ce ntra l, DNS Hosti ng , C P Mobile App She ll , API
Management, Civ icE ngage Centr al In teg ratio n, AudioEye Managed , Marketplace App Renewa l, and
Unlimited Gove rmn e nt User Licenses fo r service req uest management; and
WHEREAS, the C it y has ent e r ed into va ri o us agree me nts wit h t h e Ve nd o r for indi vidual
components of the Services purs ua nt to Re so luti o n Nos. 151 -23 -1 6084 (website de s ign, s upp o rt ,
maint e na nc e, a nd h os tin g), 014 -24 -1 6 11 9 (SeeC li ckF ix mo bile a ppli ca ti on), a nd 023-24-16128 (webs ite
se rv ices); and
WHEREAS, th e Vendor has pro v id ed th e qu ote a tt ached h ereto as Ex hibit "A" (the "Quote")
for th e re newa l of the Services und e r a s in g le agree m ent for a one-year te rm from Octo ber I , 2024 ,
through Septemb er 30, 2025 , in an amo un t not to exceed $58,740 .74; a nd
WHEREAS, t h e Vendor has agreed to prov id e the City a c redit in t he a m o unt of $334.77 to
acco unt for th e prepayment by the City of a portion of th e Serv ices , now co nso lid ated into th e Quote;
and
WHEREAS, Section 5 o f Article III of the C it y Chart e r pro v id es that a ll purc ha ses in excess of
$5,000 sh all be approved by th e C ity Co mmi ss io n after competitive conditions have been maintain ed
and co mpetiti ve bid s so ught from at least three different so ur ces of s uppl y, if ava ilabl e, with such
determin ati o n to be made by the C ity Co mmi ss io n; and
WHEREAS, due to th e nature of the Ser vice s and the ex pe ri e nce w ith the Vendor, the City
Manager find s it in th e bes t interest of th e C it y to wa ive purcha s ing re quirement s ca llin g for bid s becau se
th e Services are n ot read il y ava il ab le from d iffe re nt so ur ces; and
WHEREAS, th e City Comm ission des ire s to approve a nd authorize the renewal of the Services
w ith the Vendor consistent wi th t he Quote attac h ed hereto as Exh ibit "A" in a n a mount not to exceed
$58,740.74; a nd
WHEREAS, the cos t of th e Serv ices s ha ll be funded and c h arged to Acco unt No. 001-1340-
513-4634 as part of the Fi sca l Year 2024 -25 Adopted Budget, o r s u c h oth er funding so urce(s) as
detennined by th e C ity Manager to b e in th e be s t inte rest of the C ity; a nd
WHEREAS, th e City Co mmi ss ion find s th at thi s Re so luti o n is in th e b est int e rest and we lfare
of th e city.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. T h e above-stated recitals are true and correct and are incorporated
herein by thi s reference.
Section 2. Approval and Authorization. The C ity Com mi ss ion hereby approves and
authorizes the renewal of the Services with the Vendor consistent with the Quote attached hereto as
Exhibit "A," in an amount not to exceed $58 ,740.74, and authorizes the C it y Manager to execute the
Quote o r any o ther agreement required by the Vendor and the approval of the City Attorney as to f01111 ,
content, and lega l s ufficiency. The cost of the Services s hall be funded a nd c harged to Account No . 001-
1340-5 I 3-4634 as part of the Fiscal Year 2024-25 Adopted Budget, or such other funding source(s) as
detennined by th e City Manager to be in the best interest of the C ity.
Section 3. Implementation. The C ity Manager is hereby authorized to take all actions
nece ssary to implement this Resolution.
Section 4. Corrections. Confonn in g language or technical scri vener-type correctio n s may
be made by the City Attorney for any co nfonnin g amendments to be incorporated int o the final re so lution
for signature.
Section 5.
adoption .
Effective Date. This Resolution s hall become effective imm ediately upon
PASSED AND ADOPTED this 171h day of September, 2024.
ATTEST:
CITY 4 ~
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
& BIE MAN, P.L.
CITY ATTORNEY
APPROVED:
COMMISSION VOTE:
Mayor Femandez :
Vice Mayor Bonich:
Co mmi ss ioner Ca ll e:
Com mi ss ioner Liebman:
5-0
Yea
Yea
Yea
Yea
Commiss ion er Corey: Yea
Page 2 of2
Agenda Item No:1.
City Commission Agenda Item Report
Meeting Date: September 17, 2024
Submitted by: Samantha Fraga-Lopez
Submitting Department: City Manager
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING THE RENEWAL OF SERVICES WITH CIVICPLUS, LLC FOR WEBSITE HOSTING, SUPPORT,
AND MOBILE APPLICATION INTEGRATION FOR A 1-YEAR PERIOD IN AN AMOUNT NOT TO EXCEED
$58,740.74; PROVIDING FOR IMPLEMENTATION; CORRECTIONS; AND AN EFFECTIVE DATE. 3/5 (CITY
MANAGER)
Suggested Action:
Attachments:
Memo_Civic_Plus_Renewals_2025__1_.docx
49M2195-Resolution_Approving_Civic_Plus_Renewals_CAv2_Revised_with_Credit (1).docx
Invoice_312748_1726168346969.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE: September 17, 2024
SUBJECT:Multiple CivicPlus Services Renewals ($58,740.74)
RECOMMENDATION: Approve the renewal of services with Civic Plus for its website hosting,
support, and mobile app integration for a one-year period.
BACKGROUND: The City of South Miami (the “City”) has been utilizing the services
provided by CivicPlus for website hosting, support, and mobile app
integration for several years. CivicPlus has been instrumental in ensuring
that the City's website remains accessible and functional for residents,
businesses, and the public. Their comprehensive services include domain
hosting, customer support, site maintenance, SSL certification, and
integration of the CivicEngage Central platform, among others. The
renewal of these services is crucial to maintaining the City's online
presence and continuing effective communication with the public.
The City has received a quote from CivicPlus LLC (the “Vendor”) for the
renewal of these services for a one-year term from October 1, 2024,
through September 30, 2025. The total cost of the renewal will not exceed
$59,075.51. A detailed breakdown of the services and associated costs is
attached hereto as Exhibit “A.”The services reflect a 5% annual uplift as
agreed to in year 1.
FUNDING: The expenditure shall not exceed $58,740.74 and will be charged to
Account No. 001-1340-513-4634,FY 2025 Adopted Budget effective
October 1, 2024,or another funding source as determined by the City
Manager to be in the best interest of the City.
ATTACHMENTS:Invoice (Exhibit A)
Proposed Resolution
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Updated Remittance Address:(FOR PAYMENTS ONLY)CivicPlus LLCPO Box 737311Dallas TX 75373-7311
Invoice
#312748
10/1/2024
PO #
Please submit payment via ACH using the details below. Please send notification of ACH transmission via email to remittance@civicplus.com. That address is not monitored for other inquiries or notifications. For any other invoice questions or information, please contact us at accounting@civicplus.com.
Bank Name Account Name Account Number Routing Number
JPMorgan Chase CivicPlus LLC 910320636 021000021
Bill To TOTAL DUE
Alfredo RiverolCity of South Miami6130 Sunset DriveSouth Miami Florida 33143 $58,740.74
Due Date: 10/31/2024
Terms Due Date PO #Approving Authority
Net 30 10/31/2024
Qty Item Start Date End Date Amount
1 Annual Fee Renewal for Hosting and Support.10/1/2024 9/30/2025 $8,937.15
1 SSL Certificate Annual Fee 10/1/2024 9/30/2025 $249.25
1 CRT User Licenses (5-10 Users)10/1/2024 9/30/2025 $997.03
1 Pay Annual maintenance and support fee 10/1/2024 9/30/2025 $2,324.05
1 48 Month Redesign Ultimate Annual - CivicEngage Central 10/1/2024 9/30/2025 $0.00
1 DNS Hosting Recurring https://www.southmiamifl.gov/10/1/2024 9/30/2025 $273.70
1 Proprietary CP Mobile app shell, API management 10/1/2024 9/30/2025 $2,998.80
1 A CivicEngage Central integration, which includes standard mobile relevant modules 10/1/2024 9/30/2025 $4,498.20
1 AudioEye Managed: (southmiamifl.gov)10/1/2024 9/30/2025 $23,550.43
1 Marketplace App Annual Renewal 10/1/2024 9/30/2025 $5,512.50
1 Unlimited gov user licenses for service request management tool to intake citizen submissions via mobile app. Assign requests internally, resolve issues and measure request performance. Includes support and virtual training services.
10/1/2024 9/30/2025 $9,734.40
Total $59,075.51
Due $58,740.74
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