Res No 084-24-16189RESOLUTION NO. 084-24-16189
A RESOLUTION OF THE CITY COMMISSION OF THE
CIT\' OF SOUTH MIAMI, FLORIDA, APPROVING AN
AMENDMENT TO THE CITY'S AMERICAN RESCUE
PLAN ACT (ARPA) FUNDING PLAN TO AUTHORIZE THE
CIT\' MANAGER TO (i) MODIFY FUNDING AMOUNTS
FOR PREVIOUSLY APPROVED ARPA PROJECTS,
SERVICES, AND OTHER ELIGIBLE EXPENSES, AND (ii)
MODIFY THE LIST OF ARPA PROJECTS, SERVICES, AND
OTHER ELIGIBLE EXPENSES TO BE FUNDED; WITH
SUCH AUTHORIZATION TO BE EXERCISED ONLY IF
TIME BECOMES A FACTOR FOR USE OF ARPA FUNDS;
PROVIDING FOR IMPLEMENTATION; PROVIDING FOR
CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE
DATE.
WHEREAS, in March of 2021, the United States Congress passed, and President Bi den
signed into law, the American Rescue Plan Act of2021 ("ARPA''), which created the Coronavirus
Local Fiscal Recoveiy Fund for the purpose of providing funds to local governments to facilitate
the ongoing recoveiy from the COVID-19 pandemic ("ARP A Funds"); and
WHEREAS, the City of South Miami (the "City") was allocated $5,965,668 in ARP A
Funds; and
WHEREAS, ARPA FWtds allocated to the City must be obligated no later than December
31, 2024, and spent no later than December 31, 2026; and
WHEREAS, on December 7, 2021, the City Commission.adopted Resolution No. 149-24-
15749, authorizing a plan for the use of ARPA FWtds (the "Plan"), which Plan has been
subsequently impacted by project changes and funding; and
WHEREAS, on March 21, 2023, the City Commission adopted Resolution No. 034-23-
15968 to amend the Plan; and
WHEREAS, the City Commission further identified eligible projects for ARPA Funds in
its FY 2023-2024 Budget; and
WHEREAS, the remaining$1,712,005 in ARPA Funds must be encumbered on or before
December 31, 2024, or such funds shall be forfeited; and
WHEREAS, to avoid forfeiting funds, the City Commission finds that it is in the City's
best interests to provide flexibility to the City Manager, in the event that time becomes a factor for
use of ARP A Funds, to identify projects, services, and other eligible expenses that may not reach
the point of enabling timely encumbrance of ARP A FWtds, and to reallocate such monies to
eligible expenditures which can support timely encumbrance of ARP A Funds; and
Page I of3
R~. No. 084-24-16189
WHEREAS, City Staff recommends further amending the Plan to authorize the City
Manager to (i) modify funding amounts for'previously approved ARP A-eligible projects, servic~,
and other eligible expenses, and/or (ii) modify the list of projects, services, and other eligible
expenses to be funded; with such authorization to be exercised if time becomes a factor for use of
ARP A Funds; and
WHEREAS, to promote accountability and transparency, the Commission finds that any
modifications to the Plan made by the City Manager shall be presented to the City Commission
for ratification within 60 days after of the modification(s); and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITV OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Amending Plan to Authorize Conditioned Modification to Plan;
Repo11ing. The City Commission hereby approves the amendment to the Plan to authorize the
City Manager to (i) modify funding amounts for previously approved ARPA-eligible projects,
services, and other eligible expenses and (ii) modify the list of projects, services, and other eligible
expenses to be funded; with such authorization to be exercised if time becomes a factor for use of
ARPA Funds.
If the City Manager finds that modifications to the list of projects, services, or other eligible
expenses in the Plan are nec~sary, the City Manager shall prioritize ARPA-eligible
projects, servic~, or other eligible expenses that will be appropriately obligated prior to
December 31, 2024, and fully completed prior to December 31, 2026, in accordance with
the following order of priority:
A. Other projects, services, or other eligible expenses identi fled within the City's Plan;
B. Projects adopted in the City's CIP; and
C. Other ARPA-eligible projects, services, or other eligible expenses that the City
Manager determines can be timely obligated and completed in accordance with the
ARPA rul~ and regulations.
Any modifications to the Plan made by the City Manager pursuant to this authorization shall be
pr~ented to the City Commission within 60 days of the modification(s).
Section 3. Implementation. That the City Commission hereby authorizes the City
Manager to talce all actions necessary to implement the amendment to the Plan and the purposes
Page2of3
Res. No. 084-24-16 l 89
of this Reso lution, including but not limited to tak ing all steps necessary to ensure ARPA Funds
are used to the maximum extent possible.
Section 4. Corrections . Conforming language or technical scri vener-type correct ions
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution .
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASS ED AND ADOPTED this I 8th day of June, 2024.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALI1Y AND
EXECUTION 1HEREOF
& BIERMAN , P.L.
CITY ATTORNEY
LFMANCOLE
APPROVED :
M~
COMMISSION VOTE: 5-0
Mayor Fernandez: Yea
Vice Mayor Bonich : Yea
Commissioner Calle: Yea
Commissioner Liebman: Yea
Commissioner Corey: Yea
Page 3 ofJ
Agenda Item No:7.
City Commission Agenda Item Report
Meeting Date: June 18, 2024
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN
AMENDMENT TO THE CITY’S AMERICAN RESCUE PLAN ACT (ARPA) FUNDING PLAN TO AUTHORIZE
THE CITY MANAGER TO (i) MODIFY FUNDING AMOUNTS FOR PREVIOUSLY APPROVED ARPA
PROJECTS, SERVICES, AND OTHER ELIGIBLE EXPENSES, AND (ii) MODIFY THE LIST OF ARPA
PROJECTS, SERVICES, AND OTHER ELIGIBLE EXPENSES TO BE FUNDED; WITH SUCH
AUTHORIZATION TO BE EXERCISED ONLY IF TIME BECOMES A FACTOR FOR USE OF ARPA FUNDS;
PROVIDING FOR IMPLEMENTATION; PROVIDING FOR CORRECTIONS, SEVERABILITY, AND AN
EFFECTIVE DATE. 3/5 - (CITY MANAGER)
Suggested Action:
Attachments:
Memo_Amendment_to_ARPA_Funding_Plan_rv1.docx
48Z918602-Resolution Amendment to ARPA Funding Plan.DOCX
Res No 034-23-15968-Updated Use of Funds.pdf
Res No 149-21-15749.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:June 18, 2024
SUBJECT:Authorization for City Manager to use American Rescue Plan Act of 2021 (ARPA)
funding as needed to avoid recapture by the Federal Government.
RECOMMENDATION:
Provide the City Manager authorization to use American Rescue Plan Act of 2021 (ARPA) monies
as needed to avoid recapture of the $5,965, 668 allocated to the City, and any interest earned
on such monies, from the Federal Government.
BACKGROUND:
In March of 2021, the United States Congress passed, and President Biden signed into law, the
American Rescue Plan Act of 2021 (ARPA). Section 9901 of the American 9 Rescue Plan Act of
2021 (Pub.l. No. 117-2, §9901) added section 603(a) to the Social Security 10 Act (" ARPA"),
which created the Coronavirus Local Fiscal Recovery Fund for the purpose of providing funds to
local governments to facilitate the ongoing recovery from the COVID-19 pandemic ("Fiscal
Recovery Funds").
Pursuant to ARPA, the City was allocated a total of $5,965, 668. On September 21, 2021, the
Mayor and Commission authorized the City Manager to execute the Coronavirus Local Fiscal
Recovery Agreement in relation to the disbursement.
ARPA Funds allocated to the City must be obligated no later than December 31, 2024, and spent
no later than December 31, 2026. Any unused portion of the funds are subject to recapture by
the Federal Government.
Since the award of ARPA funds,several resolutions as well as the City’s adopted budget, have
authorized a plan for the use of ARPA funds. The plans were made in accordance with the
declared eligible uses for these funds and the priorities determined by the City staff, Mayor, &
Commission.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
On March 21, 2023, the Mayor and Commission adopted Resolution 034-23-15968, approving an
amendment to the ARPA funding plan to modify funding amounts for previously approved ARPA
projects via Resolution No. 149-21-15749.
All projects listed in the initial projects list have been either approved via the ARPA resolution
dated March 21, 2023, other resolutions, or through the adopted FY 2024 budget process.
The below list includes projects already completed using ARPA funds:
PROJECT DESCRIPTION
Actual
Spent
Drainage impr. project at SW 62nd Place from SW 58th Street to 60th Street 252,481
Drainage Impr. Project at SW 61 Ave from SW 74 ST to 76 ST 92,933
Drainage Impr. Const. at SW 81st Street, East of 62nd Avenue 92,550
Drainage Impr. Design at SW 59 Ave from SW 64 ST to 66 ST (Design) 27,183
Drainage Impr. Design at SW 63 Ave from SW 69 ST to SW 70 ST 25,213
3-month extension for the design of the Pedestrian Bridge Overpass 47,856
Bonuses Paid to Employees (FY22 & FY23) 549,322
City-wide Premium Pay for City Employees-December 2023 224,679
New AC for the Basketball Gymnasium in the Community Center 74,777
Fuchs Park- New Pathway Lighting & Contingency 279,238
Sensory Playground Equipment-Murray Park 25,230
COMPLETED PROJECTS 1,691,459
COMPLETED ARPA PROJECTS
3
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The below list includes projects currently designated, expensed, encumbered, or expected to be
encumbered before December 31, 2024, by ARPA:
As provided above, the City currently has $1,712,005 to allocate and/orexpend before December
31, 2024. Based on ARPA timelines, certain projects that were proposed to be funded with ARPA
dollars, may not be ready to encumber/spend.
Examples of potential ARPA funding opportunities currently being discussed are listed below:
Because of the current state of certain projects, bidding estimates, and the involvement of
certain outside agencies, such as Miami-Dade County DERM, WASD, Fire, etc. it is difficult to
provide an exact amount for purchases and/or projects. Accordingly,it is recommended that the
Mayor and Commission provide the City Manager with the needed flexibility to make
expenditures which expend all ARPA monies and eliminate the possibility of recapture.
PROJECT DESCRIPTION
Projects Per
Resolution
Revised
Budget
Actual
Spent Encumbered Total
Not Yet
Obligated
Grant Management & Consultant/Haggerty 50,000 50,000 305 305 49,695
City-wide Premium Pay for City Employees-December 2024 247,135 224,679 - 224,679
Strategic Planning -Unspent Balance will go to Senior Programs 35,000 35,000 6,619 6,619 28,381
Drainage Impr. Sunset Dr & SW 61 Ct 50,000 90,584 73,400 17,185 90,584 -
Design Services for Bridge on 63 Ct Over Twin Lake Canal 135,486 43,603 91,883 135,486 -
Right-of-way beautification and landscaping 220,421 220,421 - 52,390 52,390 168,031
South Miami Park - Picnic Facilities Design 72,243 72,243 - 72,243 72,243 -
Tennis/Basketball Hardcourt Resurfacing & Pickleball Court 130,000 131,000 80,686 50,314 131,000 -
Outdoor Fitness Equipment-Marshall Williamson & Contingency 40,000 45,602 43,430 2,172 45,602 -
South Miami Park - Picnic Facilities Construction 400,000 400,000 23,750 376,250 400,000 -
Murray Park - Replace or Repair Ball Field Fencing 65,000 26,761 26,761 26,761 -
Palmer Park-New Athletic Field Turf 435,600 - - -
Dante Fascell-Additional Construction Costs to Complete Building 1,000,000 31,897 - 31,897 31,897 -
South Miami Park - New Restroom Facility 1,500,000 1,500,000 43,602 43,602 1,456,398
4,245,399 2,963,673 271,792 764,697 1,036,489 1,927,184
ARPA Allocation 5,965,668.00
Interest Earned to Date 401,468.41
TOTAL ARPA Funds as of May 31, 2024 6,367,136.41 3,639,189
ARPA Money Actual Spent 1,691,458.56
ARPA Projects in Progress - Actual Spent 271,791.86
ARPA Projects in Progress - Encumbered 764,696.92
ARPA Projects in Progress - Not Yet Encumbered 1,927,183.97
Remaining Balance to be Allocated 1,712,005.10
ARPA PROJECTS IN PROGRESS
Estimated
Expenditure
Building Plan Review stations (Minimum 2) $ 14,758
South Miami Park -Restroom & Concession Additional Construction Costs $ 1,100,000
Palmer Park -LED Field Lights $ 700,000
Garbage Truck $ 350,000
TOTAL $ 2,164,758
4
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
With the urgency of the December 31, 2024, deadline looming over us, we find ourselves at a
pivotal moment in the allocation of funds from the American Rescue Plan Act (ARPA). While the
focus primarily lies on capital projects, it's imperative to acknowledge the potential limitations
and complexities that may arise in adhering strictly to this directive. Therefore, we propose a
balanced approach, one that prioritizes capital projects while allowing for flexibility to address
smaller, yet equally pressing needs, if time constraints become a factor. By granting the City
Manager the authority to allocate funds with this nuanced understanding, we can ensure that
every dollar is maximized to its fullest potential, bridging critical gaps and laying the groundwork
for a more resilient future.
Furthermore, as per the City’s Charter, all contracts for the purchase of any goods or services for
any department of the City in an amount up to and including $5,000 requires the approval of the
City Commission.
Lastly, within 60-days after the end of the 2024 calendar year, the City Manager will present a
detailed list of all goods or services funded using the ARPA monies.
FUNDING:Fund 121, American Rescue Plan Act Award of $5,965,668, with a current balance
of $3,639,189.
ATTACHMENTS:Resolution 034-23-15968
Resolution 149-21-15749
CIP 5-Year Plan Adopted FY 24 Budget
CIP 5-Year Plan Proposed FY 25 Budget
5
9
RESOLUTION NO. 034-23-15968
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN
AMENDMENT TO THE CITY'S AMERICAN RESCUE
PLAN ACT (ARP A) FUNDING PLAN TO (i) MODIFY
FUNDING AMOUNTS FOR PREVIOUSLY APPROVED
ARP A PROJECTS AND (ii) REMOVE PROJECTS
PREVIOUSLY FUNDED BY ARP A TO OTHER FUNDING
SOURCES; PROVIDING FOR IMPLEMENTATION;
PROVIDING FOR CORRECTIONS, SEVERABILITY, AND
AN EFFECTIVE DATE.
WHEREAS, in March of 2021, the United States Congress passed, and President Biden
signed into law, the American Rescue Plan Act of2021 ("ARPA"), which created the Coronavirus
Local Fiscal Recovery Fund for the purpose of providing funds to local governments to facilitate
the ongoing recovery from the COVID-19 pandemic ("ARPA Funds"); and
WHEREAS, the City of South Miami (the "City") was allocated $5,965,668 in ARP A
Funds;and
WHEREAS, ARP A Funds allocated to the City must be obligated no later than December
31, 2024, and spent no later than December 31, 2026; and
WHEREAS, on December 7, 2021, the City Commission adopted Resolution No. 149-24-
15749, authorizing a plan for the use of ARPA Funds (the "Plan"), which Plan has been
subsequently impacted by project changes and funding; and
WHEREAS, City Staff recommends amending the Plan to (i) modify funding amounts for
certain previously approved ARP A projects due to changes in market conditions and revised
project scopes and (ii) removing certain projects from the Plan for funding through other revenue
sources, all as set forth in greater detail in Exhibits "A" and "B" attached hereto, respectively; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of Amendment to Plan. The City Commission hereby approves
the amendment to the Plan as set forth in Exhibits "A" and "B."
Page 1 of4
10
Res. No. 034-23-15968
Section 3. Implementation. That the City Comm ission hereby authorizes the City
Manager to talce all actions necessary to implement the amendment to the Plan and the purposes
of this Resolution.
Section 4. Corrections . Conforming lan guage or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 2 1st day of March , 2023.
ATTEST:
CITY ERK
READ AND APPROVED AS TO FORM.,
LANGUAGE, LEGALITY AND
EXECUTIO THEREOF
tJr:
WEISS SER OT A HELFMAN COLE
& BIERMAN P .L.
CITY A TfORNEY
APPROVED:
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Commissioner Calle:
Commis sioner Liebman:
Comm is sion er Corey:
Pa ge 2 of4
5-0
Yea
Yea
Yea
Yea
Yea
11
Res. No. 034-23-15968
Exhibit A -Amending Funding Amounts for Previously Approved ARPA Projects
Total Awarded 5,965,6681
Projects Completed or Currently in Progress Paid with ARPA Funds:
1 Drainage lmpr. Project at SW 62 PL from SW 58 ST to 60 ST
2 Drainage lmpr. Project at SW 61 Ave from SW 74 ST to 76 ST
3 Drainage lmpr. Const. at SW 81st Street, East of 62nd Avenue
4 Drainage lmpr. Design at SW 59 Ave from SW 64 ST to 66 ST (Des ign)
5 City-wide Premium Pay for City Employees-December 202 1
6 City-wide Premium Pay for City Employees-December 2022
7 3-month extension for the design of the Pedestrian Bridge Overpass
8 New AC for the Basketball Gymnasium in the Community Center
9 Drainage lmpr. Design at SW 63 Ave from SW 69 ST to SW 70 ST
10 Fuchs Park-New Pathway Lighting
11 South Miami Park -Picnic Facilities Design
Pending Projects to be Funded by ARPA (proposed increases in green italics)
12 City -wide Premium Pay for City Employees-December 2023
13 City -wide Premium Pay for City Employees-December 2024
14 Grant Management & Consultant/Haggerty
15 Brewer Park-Hard Court Resurfacing
16 Palmer Park-New Athletic Field Turf
17 South Miami Park -New Restroom Faci l ity
18 Drainage lmpr. Sunset Dr & SW 61 Ct (Construction)
19 South Miami Park -Picnic Facilities Construction
20 Marshall Williamson-Tennis Court Resurfacing
21 Murray Park -Replace or Repair Ball Field Fencing
22 Marshall Williamson-Outdoor Fitness Equipment
23 Dante Fascell-Additional Construction Costs to Complete Building
24 Strategic Planning -Unspent Balance will go to Senior Programs
25 Right -of-way beautification and landscaping
Page 3 of 4
FUNDS REMAINING
Funds Used
252,481
92,933
93,998
27,360
302,187
247,135
77 ,636
74 ,777
25,390
279,237
72,243
1,545,377
Updated Amt
247,135
247,135
50,000
100,000
435,600
1,500,000
50,000
400,000
30,000
65 ,000
40,000
1,000,000
35,000
220,421
4,420,292
0
12
Res. No. 034-23 -15968
Exhibit B -Removing Projects from the Plan to be Funded by Other Funding Sources
Projects Proposed to be Funded from Park Impact Fund
26 Dante Fascell Park-Rep lace Outdated Ou t door Fitness Equipment
27 Dante Fascell Park -Resu rface Tennis Clay Courts
28 Murray Park -Basketball Court Resurfacing & New Athletic Field Turf
29 Fully Inclus ive Playground Components
Projects Proposed to be Funded from ADA funds
29 Fully Inclusive Playground Components
Projects Proposed to be Funded from Stormwater Funds
30 Drainage lmpr. at SW 59 Ave from SW 64 ST t o 66 ST (C o ns tr ucti on)
31 Drainage lmpr. at SW 63 Ave from SW 69 ST to SW 70 ST (Construction)
Page 4 o f 4
Updated Amt
50,000
230,000
160,000
20,000
460,000
30,000
30,000
180,000
174,610
354,610
13
City Commission Agenda Item Report
Meeting Date: March 21, 2023
Submitted by: Jaclyn Cuesta
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section :
Subject:
Agenda Item No:5 .
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AN
AMENDMENT TO THE CITY'S AMERICAN RESCUE PLAN ACT (ARPA) FUNDING PLAN TO (i) MODIFY
FUNDING AMOUNTS FOR PREVIOUSLY APPROVED ARPA PROJECTS AND (ii) REMOVE PROJECTS
PREVIOUSLY FUNDED BY ARPA TO OTHER FUNDING SOURCES; PROVIDING FOR IMPLEMENTATION;
PROVIDING FOR CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE DATE . 3/5 (CITY
MANAGER-FINANCE DEPT.)
Suggested Action:
Attachments:
3-21 -23 _Me mo_Re _Resol ution _Approvi ng _Ame nd m e nt_to _ARPA _Fundi ng_Plan _-_Copy (S) .docx
3-21 -23 Re sol ution _Approvi ng_Ame nd ment_to_ARPA _Fundi ng_PI an .docx
Re s No 136-22 -15889.pdf
Res No 143 -22 -15896.pdf
Re s No 149-21 -15749.pdf
CIP Pages from ADOPTED CSM FY 2023 BUDGET.pdf
14
To:
FROM:
DATE :
SUBJECT:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor, Vice Mayor, and
Genaro "Chip" Iglesias, City Man
March 21, 2023
AMENDING PROJECTS ALLOCATED To THE AMERICAN RESCUE PLAN ACT FUNDS
RECOMMENDATION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AN AMENDMENT TO THE CITY'S AMERICAN
RESCUE PLAN ACT (ARPA) FUNDING PLAN TO (I) MODIFY FUNDING
AMOUNTS FOR PREVIOUSLY APPROVED ARPA PROJECTS AND (11)
REMOVE PROJECTS PREVIOUSLY FUNDED BY ARPA TO OTHER FUNDING
SOURCES; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR
CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE DATE.
Based on the March 7, 2023, Commission Meeting, the City has made some modifications to the
proposed ARPA projects list and the amounts being proposed for your consideration. Please
note, all projects listed in the initial projects list has been either approved via the ARPA resolution
dated December 7, 2021, other resolutions, or through the adopted FY 2023 budget process. No
new projects were included or added other than the Dante Fascell additional construction costs .
It is important to note that the scope of some projects were expanded or enhanced.
The below list includes projects currently funded by ARPA with requested updates to funding
amount:
Pending Projects to be Funded by ARPA (proposed increases in green italics)
City-wide Premium Pay for City Employees-December 2023
City-wide Premium Pay for City Employees-December 2024
Grant Management & Consultant/Haggerty
Brewer Park -Hard Court Resurfacing
Palmer Park -New Athletic Field Turf
South Miami Pa r k -New Restroom Facility
Drainage lmpr. Sun set Dr & SW 61 Ct (Construction)
South Miami Park -Picnic Facilities Construction
Marshall Williamson -Tennis Court Resurfacing
Murray Park -Replace or Repair Ball Field Fencing
Marshall Williamson-Outdoor Fitne ss Equipment
Manor Lane Culvert Replacement -Design
Manor Lane Culvert Replacement (for FY24)
Dante Fascell-Additional Construction Costs to Complete Building
Original
Reso/Budget
286 ,000
286 ,000
250,000
20,000
185,000
750 ,000
30 ,000
77 ,757
15 ,000
65 ,000
45 ,000
50 ,000
750 ,000
2,809,757
Updated
Amounts
247 ,135
247 ,135
50 ,000
100,000
435,600
1,500,000
50,000
400,000
30,000
65 ,000
40,000
1,000,000
4,164,871
15
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The below list includes projects currently funded by ARPA, which we propose be moved to new
funding sources, as well as requested updates to funding amount :
Projects Proposed to be Funded from Park Impact Fund
Dante Fascell Park-Replace Outdated Outdoor Fitne ss Equipment
Dante Fascell Park -Resurface Tennis Clay Courts
Murray Park-Ba sketball Court Re surfacing & New Athletic Field Turf
Fully Inclusive Playground Components
Projects Proposed to be Funded from ADA funds
Fully Inclu sive Playground Components
Projects Proposed to be Funded from Stormwater Funds
Drainage lmpr. at SW 59 Ave from SW 64 ST to 66 ST (Construction)
Drainage lmpr. Constr. at SW 63 Ave from SW 69 ST to SW 70 ST
Original Budget
60 ,000
100,000
115,000
50 ,000
150,000
74 ,610
Updated Amt
50,000
230,000
160,000
20,000
460,000
30,000
30,000
180,000
174,610
354,610
BACKGROUND: In March of 2021, the United States Congress passed, and President Biden signed
into law, the American Rescue Plan Act of 2021 (ARPA), which created the Coronavirus Local
Fiscal Recovery Fund for the purpose of providing funds to local governments to facilitate the
ongoing recovery from the COVID-19 pandemic ("Fiscal Recovery Funds").
The total Fiscal Recovery Funds allocation for the City of South Miami under this Agreement is
$5,965,668. ARPA rules currently require that Fiscal Recovery Funds be obligated no later than
December 31, 2024, and spent no later than December 31, 2026.
Since the City was awarded $5,965,668 from the American Rescue Plan Act, several resolutions
have passed, as well as the City's adopted budget, authorizing a plan for the use of the American
Rescue Plan Act funds. At the time each of each's adoption, the plans were made in accordance
with the declared eligible uses for these funds and the priorities determined by the City staff,
Mayor, & Commission.
16
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
These are the projects completed or currently in progress that have been paid through ARPA
Funding:
Drainage lmpr. Project at SW 62 PL from SW 58 ST to 60 ST
Drainage lmpr. Project at SW 61 Ave from SW 74 ST to 76 ST
Drainage lmpr. Const. at SW 81st Street, East of 62nd Avenue
Drainage lmpr. Design at SW 59 Ave from SW 64STto 66 ST (Design)
City-wide Premium Pay for City Employees-December 2021
City-wide Premium Pay for City Employees-December 2022
3-month extension for the design of the Pedestrian Bridge Overpass
New AC for the Basketball Gymnasium in the Community Center
Drainage lmpr. Design at SW 63 Ave from SW 69 ST to SW 70 ST
Fuchs Park-New Pathway Lighting
South Miami Park-Picnic Facilities Design
Funds Used
252,481
92,933
93,998
27,360
302,187
247,135
77,636
74,777
25 ,390
279 ,237
72 ,243
1,545,377
The remaining balance of ARPA funds is $4,420,291. The below list includes pending projects
currently funded by ARPA with requested updates to funding amount:
Pending Projects to be Funded by ARPA (proposed increases in green italics)
City-wide Premium Pay for City Employees-December 2023
City-wide Premium Pay for City Employees-December 2024
Grant Management & Consultant/Haggerty
Brewer Park-Hard Court Resurfacing
Palmer Park-New Athletic Field Turf
South Miami Park-New Restroom Facility
Drainage lmpr. Sunset Dr & SW 61 Ct (Construction)
South Miami Park -Picnic Facilities Construction
Marshall Williamson-Tennis Court Resurfacing
Murray Park-Replace or Repair Ball Field Fencing
Marshall Williamson-Outdoor Fitness Equipment
Dante Fascell-Additional Construction Costs to Complete Building
Updated
Amounts
247,135
247,135
50,000
100,000
435,600
1,500,000
50,000
400,000
30,000
65,000
40,000
1,000,000
4,164,871
Increased funding for the Brewer Park project would allow for resurfacing all courts, which
include 2 tennis courts, basketball court, as well as converting racquetball court to a multiuse
court to allow for pickleball as well. Palmer Park would be able to have its field turf replaced at
a current estimated cost of $435,000. The additional $750,000 requested for the South Miami
Park new restroom facility will cover the remaining construction costs to complete this project.
Additional funds are also requested for the construction of the picnic facilities for South Miami
17
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Park, which had previously only funded for design. Updated costs for the completion of the
drainage improvement project for Sunset Drive are a result of increased construction costs due
to current market conditions.
The below list includes projects currently funded by ARPA, which we propose be moved to new
funding sources, as well as requested updates to funding amount:
Projects Proposed to be Funded from Park Impact Fund
Dante Fascell Park-Replace Outdated Outdoor Fitness Equipment
Dante Fascell Park-Resurface Tennis Clay Courts
Murray Park-Basketball Court Resurfacing & New Athletic Field Turf
Fully Inclusive Playground Components
Projects Proposed to be Funded from ADA funds
Fully Inclusive Playground Components
Projects Proposed to be Funded from Stormwater Funds
Drainage lmpr. at SW 59 Ave from SW 64 ST to 66 ST (Construction)
Drainage lmpr. at SW 63 Ave from SW 69 ST to SW 70 ST (Construction)
Updated Amt
50,000
230,000
160,000
20,000
460,000
30,000
30,000
180,000
174,610
354,610
It is requested that the funding amount for the Dante Fascell Park tennis clay court resurfacing
be increased from $100,000 to $230,000. Additional costs are due to additional work that will
need to be done, which includes complete rebuilding rather than just resurfacing the courts, as
well as drainage work that is also needed. Changes to the Murray Park basketball court project
and to the drainage improvement at SW 59 th Avenue are both resulting from increased
construction costs due to current market conditions. Additional budget for the drainage project
at SW 63 Avenue will cover the construction work as was previously only budgeted for the design
portion of the project.
As this plan is currently set, it would leave the ARPA balance with remaining funds of $255,421
to use for other projects at the discretion of the Mayor & Commission.
18
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Other Projects that had previously been funded through ARPA that have either been reprioritized
or were reallocated to the Capital Improvement Fund or another funding source are as follows:
ARPA Funded -paid/to be paid with CIP Funds or other funding sources:
Dante Fascell Park-Design of Multipurpose Facility
Dante Fascell Park-Construction of New Run/Walk Rubber Surfacing
Dog Park -Design and Construction of New Artificial Pet-Friendly Turf
Fuchs Park-Shelter roof, LED bollard lighting, and pond fountain
South Miami Park-Design Plans & New Sports Field Lighting, & Turf
Vice Mayor Welsh Park-Construction of New Park Elements and Amenitie~
Drainage lmpr. Design at SW 58 CT from SW 73 ST to 74 ST
Projects Reprioritized and Not Currently Moving Forward:
All-America Park-Nature Playground
Final Design & Permit for New Police Station
FUNDING: Fund 121, American Rescue Plan Act Award of $5,965,668, with a current balance
of $4,420,291.44; 117-2000-572-6440 balance available of $470,000 assuming
appropriation ordinance passes 2nd reading on March 7;
111-1730-541-6490 balance available of $360,000 assuming appropriation
ordinance passes 2nd reading on March 7; 1140000-2231010 with a balance of
$30,806.
ATTACHMENTS: Resolution 149-21-15749
Resolution 136-22-15889
Resolution 143-22-15896
CIP 5-Year Plan Adopted FY23 Budget
19
Exhibit A -Amending Funding Amounts for Previously Approved ARPA Projects
Total Awarded 5,965,6681
Projects Completed or Currently in Progress Paid with ARPA Funds:
1 Drainage lmpr. Project at SW 62 PL from SW 58 ST to 60 ST
2 Drainage lmpr. Project at SW 61 Ave from SW 74 ST to 76 ST
3 Drainage lmpr. Const . at SW 81st Street, East of 62nd Avenue
4 Drainage lmpr. Design at SW 59 Ave from SW 64 ST to 66 ST (Design)
5 City-wide Premium Pay for City Employees-December 2021
6 City-wide Premium Pay for City Employees-December 2022
7 3-month extension for the design of the Pedestrian Bridge Overpass
8 New AC for the Basketball Gymnasium in the Community Center
9 Drainage lmpr. Design at SW 63 Ave from SW 69 ST to SW 70 ST
10 Fuchs Park-New Pathway Lighting
11 South Miami Park -Picnic Facilities Design
Pending Projects to be Funded by ARPA (proposed increases in green italics)
12 City-wide Premium Pay for City Employees-December 2023
13 City-wide Premium Pay for City Employees-December 2024
14 Grant Management & Consultant/Haggerty
15 Brewer Park-Hard Court Resurfacing
16 Palmer Park-New Athletic Field Turf
17 South Miami Park -New Restroom Facility
18 Drainage lmpr. Sunset Dr & SW 61 Ct (Construction)
19 South Miami Park -Picnic Facilities Construction
20 Marshall Williamson-Tennis Court Resurfacing
21 Murray Park -Replace or Repai r Ball Field Fencing
22 Marshall Williamson-Outdoor Fitness Equipment
23 Dante Fascell-Additional Construction Costs to Complete Building
Page 3 of 4
FUNDS REMAINING
Funds Used
252,481
92,933
93 ,998
27,360
302,187
247,135
77,636
74,777
25,390
279,237
72 ,243
1,545,377
Updated Amt
247,135
247 ,135
50,000
100,000
435,600
1,500,000
50,000
400,000
30,000
65,000
40,000
1,000,000
4,164,871
255,421
20
Exhibit B -Removing Projects from the Plan to be Funded by Other Funding Sources
Projects Proposed to be Funded from Park Impact Fund
24 Dante Fascell Park-Replace Outdated Outdoor Fitness Equipment
25 Dante Fascell Park-Resurface Tennis Clay Courts
26 Murray Park-Basketball Court Resurfacing & New Athletic Field Turf
27 Fully Inclusive Playground Components
Projects Proposed to be Funded from ADA funds
27 Fully Inclusive Playground Components
Projects Proposed to be Funded from Stormwater Funds
28 Drainage lmpr. at SW 59 Ave from SW 64 ST to 66 ST (Construction)
29 Drainage lmpr. at SW 63 Ave from SW 69 ST to SW 70 ST (Construction)
Page 4 of 4
Updated Amt
50,000
230,000
160,000
20,000
460,000
30,000
30,000
180,000
174,610
354,610
21
RESOLUTION NO.: 136-22-15889
A Resolution authorizing the City Manager to execute the request for change order No.
2 with A&P Consulting Transportation for additional services and a three (3) months'
time extension for the design of the Pedestrian Bridge Overpass at US-1 and SW 71st
Street.
WHEREAS, t he City Mayor and Commission desire to design and develop construction drawings
for th e Pedestrian Bridge Overpass at US -1 and SW 71st Street; and
WHEREAS, this project was approved by Commission in the Cap ital Improvement Work Program;
and
WHEREAS, the Florida Department of Transpo rtation (FDOT) awarded under t he Local Agency
Program (LAP) agreement for fiscal year 2026 a total of $1 ,000,000 for Construction and for fiscal yea r
2027 a to t al of $400,000 for Cons tr uction Enginee r ing (CEil, to support the Pedestrian Bridge Overpass
project at US-1 and SW 7l51 Street; and
WHEREAS, a contract was executed on February 2, 2022 , between the City of South Miam i and
A&P Consult i ng Transportation as approved per Resolution No. 015-21-15635 , in the amoun t of
$495,492.93; and
WHEREAS, as a result of FDOT review of the project deliverables du r ing the 30 % and 60 % subm itta l
phases addition se rvices were demanded by FDOT ; and
WHEREAS, the additiona l se rvices required by FDOT consists of Preparation of a Cultu r al Resou rce
Assessment Survey (CRAS}, Prepa ration of a Phase II Environmen t al Site Assessment (ESA) and update to
the Florida Bonneted Bat survey, Preparation of ITS plans to relocate ex ist i ng FDOT and DTPW
underground fiber optic lines al ong the north side of US-1, and Preparation of horizon t al al ignment s,
signage, and structures modifications to integrate the Und erline Ph ase Ill into our project. Presentations
to the Bicycle Pedestrian Advisory Committee (BPAC) and the Transport ation Aesthetics Rev i ew
Committ ee (TARC}.; and
WHEREAS, the additional scope of serv i ces w i ll require a three (3} mon th s ex t ens i on from
February 21, 2023 to May 1, 2023 .
WHEREAS, the additional scope of serv ices and time extension, st aff allocation and m an-hours
w ere negotiated; and
WHEREAS, the amount of $77,636.00 and the th ree (3) month ext ension was foun d t o be
comprehensive and cost effective in its design approach ; and
WHEREAS, the Mayor and City Commission desire to autho r ize the City Manager to execute th e
re ques t for change o rd er No. 2 with A&P Consu lti ng Transportation for ad d itional services for a to t al
amount not to exceed $77 ,636.00, and a th ree (3} month time exte nsion from Feb ru ary 2 1, 2023 t o May
1, 2023, for the design of the Pedestrian Bridge Overpass at US-1 and SW 71st Street; and
WHEREA.S, the expenditure of $77,636.00 will be cha rg ed to the Amer i can Rescue Plan Act Fund
Page 1 of 2
22
Res. No. 136 -22-1 5889
account number 121-1730-541-6210 wh i ch has a balance of $5,263,483 .26 prior to this request.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. Th e foregoing rec itals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to execute the request for change order No. 2
with A&P Consulting Transportation for additional services on the design of the Pedestrian Bridge
Overpass at US -1 and SW 71st Street for a total amount not to exceed $77,636.00 and a three (3) month
ex t ension from February 21, 2023 to May 1, 2023 . The expenditure of $77,636.00 is to be charged to the
American Rescue Pl an Act Fund account number 121 -1730-54 1-6210 wh i ch has a balance of
$5,263,483.26 prio r to this request.
Section 3. Corrections. Conforming language or technical scrivener -type correc ti ons may be
made by the City Att orney for any conforming amendm ents t o be i ncorporated into the final reso l ution
for signa t ure.
Section 4: Severability. If any section, cl ause, sentence, or phrase of th is resolution is for any
reason held invalid or unconstitutiona l by a cou r t of competent ju r isdiction, the hold i ng sha l l not affect
the validity of the remaining portions of th i s resolution.
Section 5: Effective Date: This resolution shal l become effective immediately upon adoption .
PASSED AND ADOPTED this 18 th day of October, 2022 .
ATTEST:
CITY CL'i&K C)
READ AND APPROVED AS TO FORM ,
LANG UAGE, LEGA LITY A XECUTION
TH~..,_,....,,...,.___
COMMISSION VOTE:
Mayor Ph i li ps :
Commissioner Harris:
5-0
Yea
Yea
Commissioner Gil: Yea
Commissioner Liebman: Yea
Commissioner Corey: Yea
Page 2 of 2
23
RESOLUTION NO. 143-22-15896
A Resolution authorizing the City Manager to purchase goods and services from
Florida State Refrigeration, Inc. for the supply, delivery, and install of a new 40-
ton A/C unit at the Gibson-Bethel Community Center (indoor basketball
gymnasium).
WHEREAS, the Gibson-Bethel Community Center houses three (3) rooftop a/c units: one
25-ton unit and two 40-ton units. Two of the units have been replaced within the past five (5)
years. The remaining 40-ton unit that covers the indoor basketball gymnasium requires
immediate replacement; and
WHEREAS, the unit in question is operating at less than 30 percent due to a failed
condenser and compressor. The system also requires new liquid line driers, refrigerant, and
pressure test and evacuation services; and
WHEREAS, repairs to the current eight (8) year old system will cost approximately
$25,000. Staff do not recommend repairs due to the units age, excessive rust within and around
the unit, and repairs would only entail 50 percent part replacements: 1 of the 2 compressors for
circuit #1 and 2 of 4 condenser coils for circuit #1 and #2; and
WHEREAS, according to Public Works staff and external expertise, said repairs would
likely extend the unit an additional two (2) or three (3) years; and
WHEREAS, the formal solicitation process and approval of the City Commission will take
a minimum of 4 to 5 weeks and prices are continuing to rise; and
WHEREAS, the City's purchasing policy provides for purchase without formal solicitations
if there is an emergency involving life, heath, property or safety provided the purchase remains
in accordance with City Chart; and
WHEREAS, this equipment is considered an emergency as cooling is needed in the
basketball gymnasium to keep the area healthy by eliminating germs as well as preventing
overheating of participants and for safety by preventing a slippery surface due to excessive
sweating; and
WHEREAS, informal competitive proposals were sought from three (3) different sources
of supply in accordance with the City Charter due to the emergency conditions, equipment lead
time issues and current inflation;
WHEREAS, Florida State Refrigeration Inc. was the lowest and most responsive bidder and
its warranty includes 5-years for the compressor and 1-year for parts; and
WHEREAS, the proposal/contract amount shall not exceed $74,776.95.
Page 1 of 2
24
Res. No . 1 43 -22 -15 896
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ra tified and confirmed as being true and
correct and are he re by made a specific part of thi s resolution upon adoption hereof.
Section 2. The City Manager is hereby authorized to procure goods and services from
Florida Sta t e Refrigeration Inc . for the supply, delivery, and inst al l of a new 40 -ton A/C unit at the
Gibson-Bethel Community Center (indoor basketball gymnasium) in the amount of $74,776 .95.
The total expe nd iture in the amount of $74,776.95 will be paid from the American Rescue Plan
Act (ARPA) fund account which has a current balance of $5,263,483. City Capital Improvement
Program funds wi ll be used as a secondary option should th is item not be an approved expense
by ARPA.
Section 3. Corrections. Conforming language o r technical scrivener -ty pe correc tio ns
may be made by the City Attorney for any conforming amendments to be incorporated into the
final res olut ion for signature .
Section 4. Severability. If any section clause, sentence, or phrase of th is re solution is for
any r eason he ld i nvalid or unconstitutiona l by a court of competent jurisdiction, the holding will
not affect the validity of the rema ining portions of this reso l ution .
Section 5. Effective Date. This resolut ion will become effective imme di ately upon
adoption.
PASSED AND ADOPTED th is l51 day of November, 2022.
ATTEST:
CITY fRK
READ AN D APPROVED AS TO FORM,
LANGUAGE, LEGALITY, AND EX ~:?fil
00ATTGRNEY
APPROV ED :
COMMISSION VOTE:
Mayor Philips:
Commissioner Ha rris:
Commiss ioner Gil:
Commissioner Liebman :
Commissioner Corey:
Page 2 of 2
5-0
Yea
Yea
Yea
Yea
Yea
25
RESOLUTION NO. 149-21-15749
A Resolution of the Mayor and City Commission of the City of South Miami authorizing
a plan for the use of American Rescue Plan Act Funds.
WHEREAS, in March of 2021, the United States Congress passed, and President Biden
signed into law, the American Rescue Plan Act of 2021 (ARPA). Section 9901 of the American 9
Rescue Plan Act of 2021 (Pub. L. No. 117-2, §9901) added section 603(a) to the Social Security
10 Act ("ARPA"), which created the Coronavirus Local Fiscal Recovery Fund for the purpose of
providing funds to local governments in order to facilitate the ongoing recovery from the
COVI0.,.19 pandemic ("Fiscal Recovery Funds"); and
WHEREAS, on September 21, 2021, the Mayor and Commission authorized the City
Manager to execute the Coronavirus Local Fiscal Recovery Agreement in relation to
disbursement of money under the ARPA; and
WHEREAS, under ARPA the City was allocated a total of $5,965,668. The funds will be
received in two (2) tranches, the first in the amount of $2,982,834 was received in October
2021;and
WHEREAS, ARPA requ i res that Fiscal Recovery Funds be used by December 31, 2024;
and
WHERAS, eligible uses of ARPA funds include but are not limited to responding to the
public health emergency or its negative economic impacts, providing premium pay to eligible
workers performing essential work, reimbursement for loss of revenue, and making the
necessary investment in infrastructure; and
WHEREAS, use of funds are subject to the requirements of the Interim Final Rule
adopted by the Treasury. The Interim Final Rule states that within the eligible use categories
outlined in ARPA, governments have flexibility to determine how best to use payments to meet
the needs of their communities; and
WHEREAS, it is proposed that $653,476 of the ARPA funds be allocated for stormwater
projects including: Drainage improvement project at SW 62 nd Place from SW 58 th Street to 60th
Street, which is a project previously approved by the Mayor and Commission ($279,705.23);
Drainage improvement project at SW 61 st Avenue from SW 74 th Street to 76 th Street, which is a
project previously approved by the Mayor and Commission ($103,770.05); Drainage
improvements design at SW 81 st Street, East of 62 nd Avenue ($75,000); Drainage Improvements
Design at SW 59 th Avenue from SW 64 th Street to 66 th Street ($30,000); Drainage Improvements
design at SW 58th Court from SW 73 rd Street to SW 74 th Street ($165,000); and
WHEREAS, ARPA funds may be used to provide premium pay to eligible workers
performing work during the COVID-19 health emergency. The Interim Final Rule defines essential
work as work involving regular in-person interactions or regular physical hand ling of items that
were handled by others. The definition of eligible worker is "those workers needed to maintain
Page 1 of 4
26
Res. No. 149-21-15749
the continuity of operations of essential critical infrastructure sectors as each government
designated as critical to protect the health and well-being of the residents; and
WHEREAS, it is proposed that $1,144,000 ($286,000 X 4-years) of the ARPA funds be
allocated for Citywide Premium Pay based on the following criteria: (1) Employee must have been
employed by the City on or before October 1, 2020 and must still be employed by the City as of
the date of this resolution and on the date in which the premium pay bonus is issued in future
years (2) Employee must have routinely worked the majority of the time during the City's State
of Emergency period (March 13, 2020 -April 30, 2021) in person at a City facility or in the field.
The prescribed time-period relates to the City Manager's Declaration of Emergency; and
WHEREAS, it is further recommended that two (2) categories of eligibility and premium
pay dollar amounts be approved based on an employee's status as full-time or part-time.
Category 1: Full-Time employees who routinely worked inside a City facility or on the field would
be provided $2,500 in premium pay due to their potential exposure and interaction with the
general public as well as items touched by the public in the community or within City facilities.
There are 108 full-time employees eligible for Category 1 Premium Pay. Category 2: Part-Time
employees who routinely worked inside a City facility or on the field would be provided $1,000
in premium pay due to their potential exposure ~nd interaction with the general public as well
as items touched by the public in the community or within City facilities. There are 16 part-time
employees eligible for Category 2 Premium Pay; and
WHEREAS, employees will receive the one (1) time, non-pensionable, non-precedent
setting, lump sum payment on the Friday, December 17th paycheck and for a 3 consecutive years
thereafter, for a total of 4 premium pay bonus payments, and;
WHEREAS, it is proposed that maximum $250,000 of the ARPA funds be allocated for
grant management including the costs associated with hiring a consultant needed for the proper
oversight, management, and reporting of ARPA funds; and
WHEREAS, investments in improving outdoor spaces such as parks is an eligible use of
funds as a response to the public health emergency since parks promote healthier living
environments and outdoor recreation and socialization mitigate the spread of COVID-19.
Specifically, the funds can be used to improve spaces in communities that have been
disproportionately impacted by the pandemic as well as to address maintenance and upkeep
issues caused as a result of increased usage in parks during the pandemic; and
WHEREAS, it is proposed that approximately $3,000,000 of the ARPA funds be allocated
for Citywide park projects including:
Marshall Williamson: $45K for outdoor fitness equipment and $1SK for
resurfacing the tennis courts.
-All America Park -$2SK nature playground.
Brewer Park -$20K hard court resurfacing.
Page 2 of 4
27
Res. No. 149-21-15749
Dante Fascell Park -$BOK design multipurpose facility; $125K for
construction of new run/walk rubber surfacing; $60K replace outdated
outdoor fitness equipment; $100K resurface tennis clay courts.
-Dog Park -$8SK for design and construction of new artificial pet-
friendly turf.
Fuchs Park -$1S0K for construction of new metal roof for shelter, LED
bollard lighting, and pond fountain.
Murray Park -lSK basketball court resurfacing, $100K for new athletic
field turf.
Palmer Park -$150K new athletic field turf; $35K resurface baseball
clay fields.
-South Miami Park -$750K new restroom facility; $7S0K for design
plans and new sports field lighting and artificial turf.
-Vice Mayor Welsh Park -$450K for construction of new park elements
and amenities
WHEREAS, the aforementioned projects are to be accomplished using zero City General
Fund monies or other City Funds .
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The Mayor and Commission of the City of South Miami authorize the plan for
the use of American Rescue Plan Act Funds as outlined in the whereas clauses above. However,
nothing contained herein is intended to vest any rights on any employees and all expenditures
are subject to review by the funding agency.
Section 3. Corrections. Conforming language or technical scrivener-type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the rema i ning portions of this resolution.
Section 5. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 7th day of December, 2021.
Page 3 of 4
28
Res. No. 1 49-21-1 5749
ATTEST:
READ • ·• • · · · ·• •. ' .. ·· · · .0 FORM,
LAN
APPROVED:
COMMISSlON VOTf:
Mayor Philips:
Commissioner Harris:
5-0
Yea
Yea
Commissio ne r Corey: Yea
Commissioner Lie bma n: Yea
Comm issioner Gil : Yea
Page4 of 4
29
T H E CITY OF PLE A SA N T LIV ING
ALL REQUESTS FOR CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
Estimated
PROJECT DESCRIPTION SOURCE FY22 Expenses FY 23 FY 24 FY25 FY 26 FY 27
FY22
TRAFFIC CALMING
Miscellaneous Traffic Calming PTP 250,000 3,200
Traffic Calming Speed Humps Con struction at 5 Locations PTP 12,350 37,500
Traffic Circle Con struction at SW 76 ST & 61 AVE PTP 29,497 125,000
Traffic Circle Construction at SW 77 TER & 58 AVE PTP 29,497 125,000
Traffic Circle Con struction at SW 58 AVE & 82 ST PTP 29,497 125,000
Traffic Circle De sign at SW 62 PL/ 58 ST/ 63 AVE/ 57 DR PTP 30,000 150,000 Intersection
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements 62 PL at 58 ST ARPA 279,705
Drainage Improvements SW 61 AVE from SW 74 to 76 ST SWDTF 4,970
ARPA 103,770
Drainage Improvements SW 81 ST East of SW 62 AVE SWDTF 75,000 30,334
(Design FY22/Const FY23) ARPA 150,000
Drainage Improvements SW 59 AVE from SW 64 ST to SW 66 SWDTF 30,000
ST (De sign FY22/Const FY23) ARPA 27,360 150,000
Drainage re-grading at 5961 SW 88th ST SWDTF 3,200
Drainage Improvements SW 63 AVE from SW 69 ST to 70 ST ARPA 20,000 100,000 (De sign FY22/Const FY23)
Drainage Improvement Sunset DR & SW 61 CT (Const FY23) ARPA 30,000
ROAD INFRASTRUCTURE
South Miami lntermodal Transportation Plan -Mobility PTP 100,000 110,000 110,000 110,000 110,000 110,000
FOOT 106,220
Citywide Sidewalk Repairs PTP 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Citywide Street Improvements/ Resurfacing
PTP 50,000 38,985 50,000 55,000 60,000 65,000 70,000
LOGT 100,000 100,000 100,000 100,000 100,000 100,000
Road Resurfacing -SW 65 AVE from SW 61 TER to 61 ST PTP 12,500 15,711
Road Resurfacing -SW 70 ST from SW 63 AVE to 64 CT PTP 15,000 0
Road Resurfacing -SW 60 ST from SW 67 AVE to 65 AVE PTP 20,000 22,319
Road Resurfacing -SW 58 TER from SW 65 AVE to 64 AVE PTP 15,000 16,005
Road Resurfacing -SW 55 ST from SW 64 AVE to End of Cul-PTP 12,500 0 de-Sac
Road Resurfacing -SW 51 TER from SW 65 AVE to 67 AVE PTP 10,000 9,298
Road Resurfacing -SW 65 AVE from SW 53 TER Top 52 TER PTP 12,500 11,733
Road Resurfacing -SW 64 AVE from SW 44 ST to 42 TER PTP 15,000 17,602
Road Resurfacing -SW 59 CT from SW 76 ST to 78 ST PTP 15,000 18,458
Road Resurfacing -SW 77 TER from SW 67 AVE to 69 AVE PTP 15 ,000 39,319
Road Resurfacing -SW 68 AVE from SW 77 TER to 78 TER PTP 10,000 9,687
Road Resurfacing -SW 69 AVE from SW 64 ST to End of Cul-PTP 45 ,000 19,864 de-Sac
Road Resurfacing-SW 67 CT from SW 62 TER to 64 ST PTP 25 ,000 15,870
Road Resurfacing -SW 57 DR from SW 58 ST to SW 62 AVE PTP 47,500 25,000 75,000
Road Resurfacing -SW 68 CT from 62 TER to 64 ST PTP 15,000
Road Resurfacing -SW 63 ST from 68 CR to 67 CT PTP 15,000
Road Resurfacing -SW 85 ST from 58 AVE to 59 AVE PTP 13,000
Road Resurfacing -SW 77 TER from 58 AVE to 59 AVE PTP 20,000
Road Resurfacing -SW 74 ST from 65 AVE to 64 CT PTP 15,000
Road Resurfacing -SW 64 CT from 64 ST to 62 TER PTP 17,500
Road Resurfacing -SW 63 CT from 64 ST to 62 TER PTP 17,500
Road Resurfacing -SW 66 ST from 62 CT to 63 CT PTP 25,000
Road Resurfacing -SW 62 CT from 69 ST to 68 ST PTP 10,000
CITY OF SOUTH MIAMI BUDGET FY 2022-2023 95
30
T H E CITY OF PLE A SA N T LIV ING
ROAD INFRASTRUCTURE {continued)
Road Resurfacing -SW 49 ST from SW 57 to 58 AVE PTP 20,000
Road Resurfacing -SW 50 ST from SW 57 to 58 AVE PTP 20,000
Road Resurfacing -SW 59 PL from SW 56 TER to Cul-de-sac PTP 25,000
Road Resurfacing -SW 59 CT from SW 56 TER to Cul-de-sac PTP 25,000
Road Resurfacing -SW 56 TER from SW 59 CT and 59 PL PTP 15,000
PARKS
Citywide Parks Improvement -Miscellaneous CIP 50 ,000 50,000 150,000 50 ,000 50,000 50,000 50 ,000
Citywide Parks Master Plan -Improvements CIP 50,000 50,000 50,000 50 ,000 50,000 50,000 50,000
Citywide ADA Transition Plan -Improvements CIP 50,000 50,000 50 ,000 50,000 50,000 50,000 50,000
All America -Natural Play Elements CIP 25,000
Brewer Park -New Restroom Study & Design CIP 75,000
Dante Fascell Park -Tennis Court Resurfacing ARPA 100,000
Dante Fascell Building -FY21 Design/ Construction FY23 CIP 9,800 1,500,000 500,000
Dog Park -K9 Artificial Turf CIP 85,000 105,375
Fuchs Park-New Pathway Lighting Design FY23 / Const FY23 CIP 100,000 58,543
ARPA 220,000
Fuchs Park -Tree Mitigation Project CIP 35,000
Murray Park -Replace Ball Field Fencing ARPA 65,000
Palmer Park -Laser-Grade Fields CIP 35 ,000 45,000 45,000 45,000 45,000
South Miami Park -Restroom w/ Concession Stand Building CIP 750,000 30,000
(construction) ARPA 750,000
CIP 278,000 338,000
South Miami Park Playground and Fitness Outdoor PFIF 60,000 Equipment FRDAP 50,000 50,000
South Miami Park -New Natural Turf for Field{s) and Sport CIP 80,000 162,170 500,000 2,000,000 Field Lighting {Study & Design FY22 / Const FY23)
Robert C. Welsh Jr . Park Improvements Design FY21 / CIP 250,000 400,000
Construction FY22 to FY25 FRDAP 200,000
Miscellaneous Park Furniture CIP 5,000 4,258 5,000 5,000 5,000 5,000 5,000
New Pocket Park {Paseo Park) at SW SO ST & 63 AV CIP 75,000 75,000
Fully Inclusive Playground Components ARPA 50,000
Retrofit existing field lights to LED at Palmer Park & Murray CIP 500,000 Park (A/E Design & Construction)
South Miami Park -Picnic Facilities -Design & Const FY23 ARPA 150,000
Hard Sports Court Resurfacing, Repair , & Painting (citywide-CIP 75,000 tennis, basketball, etc.)
Dante Fascell Park -Pickleball Court CIP 50,000
FLEET REPLACEMENT
Police Vehicles and Equipment CIP 310,000 310,000 330,000 330,000 330,000 330,000 330,000
Trash Truck CIP 120,000
Pick-up Truck CIP 40,000
Passenger Van for Parks & Recreation Dept & Vehicle Wrap CIP 35 ,000 40,000 80,000 (Qty 1 for FY 23 and Qty 2 for FY 24)
Tractor Vehicle for Parks & Recreation CIP 20 ,000 20,000
Parks Pick-up Truck (Rec. Division) CIP 27,867
Public Works Replacement Bucket Truck CIP 170,000
CITY FACILITIES
Sylva Martin -New Roof CIP 70 ,000
Head Start School -New Roof CIP 75,000
Police Department Garage -New Roof CIP 45,000
Sylva Martin -Air Conditioner Replacement CIP 18,000
SM Parking Garage -Pressure Cleaning CIP 20,000
SM Parking Garage -Striping CIP 10,000
SM Parking Garage-Security Cameras CIP 150,000
SM Parking Garage-5 Emergency Blue Buttons CIP 40,000
CITY OF SOUTH MIAMI BUDGET FY 2022-2023 96
31
T H E CITY OF PLE A SA N T LIV ING
CITY FACILITIES (continued)
SM Parking Garage-Structure & Joints Repairs CIP 50,000
SM Parking Garage-2 Double Electric Charging Stations CIP 84,383
Public Works Tank Replacement CIP 500,000
MISCELLANEOUS
Citywide Water & Sewer Upgrades -Design & Construction GOB 16,556
Citywide Directional Street Sign s Replacement PTP 10,000 9,500 10,000 10,000 10,000 10,000 10,000
Pedestrian Bridge Study Over US-1 between SW 57 AVE & SW FOOT 1,000,000 400,000
72 ST Feasibility Study CIP 175,000 116,250
Citywide Landscaping Program TTF 25,000 25 ,000 50,000 50,000 50,000 50,000
84 ST Median Improvement between SW 57 AVE to 58 AVE PTP 25,000 55,050
84 ST Median Improvement between SW 58 AVE to 59 AVE PTP 65,000
Dante Fascell Art in the Park -Sculpture Installations CIP 100,000 122,375 100,000
Manor Lane Roadway & Sidewalk PTP 116,000 110,526
Citywide Striping PTP 20,000 7,054 20 ,000 20,000 20,000 20,000 20,000
Signage for Community Rating System CIP 28,125 15,000 10,000 10,000 5,000
Manor Lane Culvert Replacement -Design ARPA 50 ,000 750,000
CIP 500,000 100,000 0 Sunset DR between US-1 and SW 57 -Pedestrian Lighting PTP 250,000 0 Design FOOT 787,500
Holiday Lighting CIP 50,000 1,880 25 ,000
Girl Scout Fence, Invasive Removal, & Parking Lot CIP 100,000
New Police Headquarter & EOC Conceptual FLEG
PHEOC 650,000 510,074
Downtown Furniture (Benches , Trash Cans, etc .) CIP 100,000 100,000
Underline Beautification CIP 100,000 50 ,000
Alleyway Paving Behind SW 62 AVE from SW 64 to SW 68 ST CIP 200,000 13,085
Downtown Rebranding CIP 50 ,000
Marshall Williams Sculpture CIP 30,000
Multi-Sensory Room CIP 20 ,000
Final Design & Permit for New Police Station ARPA 650,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,964,000 3,716,593 8,362,228 5,632,500 940,000 1,945,000 1,345,000
CITY OF SOUTH MIAMI BUDGET FY 2022-2023 97
32
T H E CITY OF PLE A SA N T LIV ING
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
Estimated
Expenses
CODE SOURCE OF FUNDS FY 22 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27
CIP Capital Improvement Fund 3,633,000 2,044,603 4,470,508 3,700,000 540,000 540,000 535,000
CDBG Comm . Development Block Grant 0 0 0 0 0 0 0
FRDAP FL Recreation Dev . Assistance Program 250,000 50,000 0 0 0 0 0
GOB MDC General Obligation Bond 0 16,556 0 0 0 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 0 0 0 0 0 0 0
LOGT Local Option Gas Tax 100,000 0 100,000 100,000 100,000 100,000 100,000
PTP People Transportation Plan 1,141,000 626,020 1,195,500 245,000 250,000 255,000 260,000
SWDTF Stormwater Drain Trust Fund 105,000 38,504 0 0 0 0 0
TAP Transportation Alternatives Program (FDOT grant) 0 0 0 0 0 0 0
FOOT Florida Department of Transportation 0 0 106,220 787,500 0 1,000,000 400,000
TMDL Total Max. Daily Load -FDEP Water Quality Grant 0 0 0 0 0 0 0
TTF Tree Trust Fund 25,000 0 25 ,000 50,000 50,000 50,000 50,000
DEV Developer Contributions 0 0 0 0 0 0 0
PED Pedestrian Cross . Acq . Dev . Ops . & Ma int. Fund 0 0 0 0 0 0 0
PFIF Park Impact fund 60,000 0 0 0 0 0 0
FEDF Federal Forfeiture Fund 0 0 0 0 0 0 0
FLEG Florida Legislature 0 0 0 0 0 0 0
PHEOC Police Headquarters and EOC Fund 650,000 510,074 0 0 0 0 0
ARPA American Rescue Plan Act 0 430,835 2,465,000 750,000 0 0 0
TOTAL CIP BY YEAR 5,964,000 3,716,593 8,362,228 5,632,500 940,000 1,945,000 1,345,000
CITY OF SOUTH MIAMI BUDGET FY 2022-2023 98
33
RESOLUTION NO. 149-21-15749
A Resolution of the Mayor and City Commission of the City of South Miami authorizing
a plan for the use of American Rescue Plan Act Funds.
WHEREAS, in March of 2021, the United States Congress passed, and President Biden
signed into law, the American Rescue Plan Act of 2021 (ARPA). Section 9901 of the American 9
Rescue Plan Act of 2021 (Pub. L. No. 117-2, §9901) added section 603(a) to the Social Security
10 Act ("ARPA"), which created the Coronavirus Local Fiscal Recovery Fund for the purpose of
providing funds to local governments in order to facilitate the ongoing recovery from the
COVID-19 pandemic ("Fiscal Recovery Funds"); and
WHEREAS, on September 21, 2021, the Mayor and Commission authorized the City
Manager to execute the Coronavirus Local Fiscal Recovery Agreement in relation to
disbursement of money under the ARPA; and
WHEREAS, under ARPA the City was allocated a total of $5,965,668. The funds will be
received in two (2) tranches, the first in the amount of $2,982,834 was received in October
2021;and
WHEREAS, ARPA requires that Fiscal Recovery Funds be used by December 31, 2024;
and
WHERAS, eligible uses of ARPA funds include but are not limited to responding to the
public health emergency or its negative economic impacts, providing premium pay to eligible
workers performing essential work, reimbursement for loss of revenue, and making the
necessary investment in infrastructure; and
WHEREAS, use of funds are subject to the requirements of the Interim Final Rule
adopted by the Treasury. The Interim Final Rule states that within the eligible use categories
outlined in ARPA, governments have flexibility to determine how best to use payments to meet
the needs of their communities; and
WHEREAS, it is proposed that $653,476 of the ARPA funds be allocated for stormwater
projects including: Drainage improvement project at SW 62 nd Place from SW 58 th Street to 60th
Street, which is a project previously approved by the Mayor and Commission ($279,705.23);
Drainage improvement project at SW 61 st Avenue from SW 74 th Street to 76 th Street, which is a
project previously approved by the Mayor and Commission ($103,770.05); Drainage
improvements design at SW 81 st Street, East of 62 nd Avenue ($75,000}; Drainage Improvements
Design at SW 59th Avenue from SW 64 th Street to 66 th Street ($30,000); Drainage Improvements
design at SW 58th Court from SW 73 rd Street to SW 74th Street ($165,000); and
WHEREAS, ARPA funds may be used to provide premium pay to eligible workers
performing work during the COVID-19 health emergency. The Interim Final Rule defines essential
work as work involving regular in-person interactions or regular physical handling of items that
were handled by others. The definition of eligible worker is "those workers needed to maintain
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Res. No. 149-21-15749
the continuity of operations of essential critical infrastructure sectors as each government
designated as critical to protect the health and well-being of the residents; and
WHEREAS, it is proposed that $1,144,000 ($286,000 X 4-years) of the ARPA funds be
allocated for Citywide Premium Pay based on the following criteria: (1) Employee must have been
employed by the City on or before October 1, 2020 and must still be employed by the City as of
the date of this resolution and on the date in which the premium pay bonus is issued in future
years (2) Employee must have routinely worked the majority of the time during the City's State
of Emergency period (March 13, 2020 -April 30, 2021) in person at a City facility or in the field.
The prescribed time-period relates to the City Manager's Declaration of Emergency; and
WHEREAS, it is further recommended that two (2) categories of eligibility and premium
pay dollar amounts be approved based on an employee's status as full-time or part-time.
Category 1: Full-Time employees who routinely worked inside a City facility or on the field would
be provided $2,500 in premium pay due to their potential exposure and interaction with the
general public as well as items touched by the public in the community or within City facilities.
There are 108 full-time employees eligible for Category 1 Premium Pay. Category 2: Part-Time
employees who routinely worked inside a City facility or on the field would be provided $1,000
in premium pay due to their potential exposure ~nd interaction with the general public as well
as items touched by the public in the community or within City facilities. There are 16 part-time
employees eligible for Category 2 Premium Pay; and
WHEREAS, employees will receive the one (1) time, non-pensionable, non-precedent
setting, lump sum payment on the Friday, December 17th paycheck and for a 3 consecutive years
thereafter, for a total of 4 premium pay bonus payments, and;
WHEREAS, it is proposed that maximum $250,000 of the ARPA funds be allocated for
grant management including the costs associated with hiring a consultant needed for the proper
oversight, management, and reporting of ARPA funds; and
WHEREAS, investments in improving outdoor spaces such as parks is an eligible use of
funds as a response to the public health emergency since parks promote healthier living
environments and outdoor recreation and socialization mitigate the spread of COVID-19.
Specifically, the funds can be used to improve spaces in communities that have been
disproportionately impacted by the pandemic as well as to address maintenance and upkeep
issues caused as a result of increased usage in parks during the pandemic; and
WHEREAS, it is proposed that approximately $3,000,000 of the ARPA funds be allocated
for Citywide park projects including:
-Marshall Williamson: $45K for outdoor fitness equipment and $15K for
resurfacing the tennis courts.
-All America Park -$25K nature playground.
-Brewer Park -$20K hard court resurfacing.
Page 2 of 4
35
Res. No. 149-21-15749
Dante Fascell Park -$BOK design multipurpose facility; $125K for
construction of new run/walk rubber surfacing; $60K replace outdated
outdoor fitness equipment; $100K resurface tennis clay courts.
-Dog Park -$8SK for design and construction of new artificial pet-
friendly turf.
Fuchs Park -$1SOK for construction of new metal roof for shelter, LED
bollard lighting, and pond fountain.
Murray Park -lSK basketball court resurfacing, $100K for new athletic
field turf.
Palmer Park -$1SOK new athletic field turf; $3SK resurface baseball
clay fields.
-South Miami Park -$7SOK new restroom facility; $750K for design
plans and new sports field lighting and artificial turf.
-Vice Mayor Welsh Park -$4SOK for construction of new park elements
and amenities
WHEREAS, the aforementioned projects are to be accomplished using zero City General
Fund monies or other City Funds.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The Mayor and Commission of the City of South Miami authorize the plan for
the use of American Rescue Plan Act Funds as outlined in the whereas clauses above. However,
nothing contained herein is intended to vest any rights on any employees and all expenditures
are subject to review by the funding agency.
Section 3. Corrections. Conforming language or technical scrivener-type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section S. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 7th day of December, 2021.
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36
Res. No. 149-21-15749
ATTEST:
READ AND APPROVED AS TO FORM, /I
LANG {e'GALITY A D
COMMISSION VOTE: 5-0
Mayor Philips: Yea
EXE HEREO/'J .,
Commissioner Harris: Yea
Commissioner Corey: Yea
Commissioner Liebman: Yea
Commissioner Gil: Yea
Page 4 of 4