Res No 069-24-16174RESOLUTION NO. 069-24-16174
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
EXPENDITURE OF FUNDS TO MIAMI-DADE COUNTY
FOR SCHOOL CROSSING GUARD SERVICES IN AN
AMOUNT NOT TO EXCEED $95,000 FOR THE FISCAL
YEAR 2023/2024; PROVIDING FOR AUTHORIZATION;
IMPLEMENTATION, CORRECTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, on February 7, 2023, the City of South Miami ("City'') Commission adopted
Resolution No. 013-23-15947 approving a multi-year Interlocal Agreement with Miami-Dade
County and the Miam-Dade County Police Department (the "County'') for School Crossing Guard
Services ("Services,,), and authorizing the expenditure offunds for the Services for the Fiscal Year
2023/2024; and
WHEREAS, to date, the Collllty has not executed· the Interlocal Agreement with the City
due to the upcoming transition of its Police Department to an elected Sherifrs office; and
WHEREAS, the Services have been provided by the County for the first two quarters of
FY 2023/2024, and invoiced to the City for the first quarter (10/1/2023 to 12/31/2023) in the
amount of $26,715.97, and second quarter (0l/01/2024 to 3/31/2024) in the amount of $19,207.97,
as shown on the Invoices attached hereto as Exhibit "A" and Exhibit "B", respectively; and
WHEREAS, Services by the Collllty are billed retroactively to the City once Services are
rendered; and
WHEREAS, the City Commission desires to approve the expenditure of funds for the
Invoices attached hereto as Exhibit "A'' and Exhibit "B", respectively, and further authorize the
expenditure of finds for the Services for the two remaining quarters of FY 2023/2024, in a total
amount not to exceed $95,000; and
Page 1 of 3
Res. No. 069-24-16174
WHEREAS, the total expenditure will be charged to the School Crossing Guard Fund,
AccoW1t No. 001-1910-521-3456, which has an accoW1t balance of $95,000 before this request, or
such other fW1ding source(s) as detennined by the City Manager to be in the best interest of the
City; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval and Authorization. The City Commission hereby approves the
expenditure of funds to the CoWlty for the Services in the total amount not to exceed $95,000 for
FY 2023/2024, which includes the payment of the Invoices for Services rendered and billed
attached hereto as Exhibit "A" and Exhibit "B", respectively, for the first two quarters of FY
2023/2024, and further approves the expenditure of fwids for the two remaining quarters of FY
2023/2024, and authorizes the City Manager to expend funds for such purpose. The expenditure
shall be charged to the School Crossing Guard Fund, Account No. 001-1910-521-3456, which has an
account balance of $95,000 before this request, or such other funding source(s) as detennined by the City
Manager to be in the best interest of the City.
Section 3. . Implementation. The City Manager is hereby authorized to take all
actions necessary to implement the purposes and intent of this Resolution.
Section 4. CotTections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Page2 of3
Res. No. 069-24-16174
Section 5. Effective Date. This Resolution shall become effective immediately upon
adoption .
PASSED AND ADOPTED thi s 4th day of June, 2024.
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
Pag e 3 of 3
APPROVED:
MAYOR~~
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Commis sioner Calle:
Commissioner Liebman:
Commissioner Corey :
4-0
Yea
Yea
Yea
Yea
Absent
Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: June 4, 2024
Submitted by: John Barzola
Submitting Department: Police Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS TO MIAMI-DADE COUNTY FOR SCHOOL
CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $95,000 FOR THE FISCAL YEAR
2023/2024; PROVIDING FOR AUTHORIZATION; IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE
DATE. 3/5 (CITY MANAGER-POLICE DEPT.)
Suggested Action:
STAFF RECOMMENDS APPROVING PAYMENT TO MIAMI-DADE POLICE DEPARTMENT FOR SCHOOL
CROSSING GUARD SERVICE PROVIDED DURING THE FY 2024 BUDGET.
Attachments:
School_Crossing_Guard_FY_2024_Memo__1_.docx
48W6612-Reso Authorizing Expenditure of Funds to MD County School Crossing Guard Services FY 23 24 CAv2.DOCX
Interlocal Agreement_School Crossing Guard Service - South Miami_pending County.pdf
Invoice 1st Quarter COSM_SCG_1ST_QTR_PD00005341.pdf
Invoice 2nd Quarter COSM_2ND_QTR_SCG.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor &Members of the City Commission
FROM:Genaro “Chip” Iglesias, City Manager
DATE:June 4, 2024
SUBJECT:School Crossing Guard Services Payment Authorization to Miami-Dade County
RECOMMENDATION:Approve payment to Miami-Dade Police Department for school crossing
guard services provided during FY 2024 at a not to exceed of $ 95,000.
BACKGROUND:The City of South Miami (CSM)and Miami Dade Police Department (MDPD)
began contractual reviews for the new school crossing guard Interlocal
Agreement in 2023.This agreement would have provided continued crossing
guards at Public schools in the City of South Miami from August 2023 through
the last day of the 2025/2026 academic school year.
During the review process a conflict was brought to our attention by Miami
Dade County.It was unclear whether MDPD could enter a 3-year interlocal
agreement with the City of South Miami as MDPD transitioned to a Sheriffs
Office. This dispute was not clarified prior to the beginning of the school year
began and school crossing guard services were provided to the CSM.
The city currently has two (2) pending invoices from MDPD for a total of
$45,923.94 for the first two (2) quarters of the school year. This resolution
will provide authorization to provide payment for services rendered for the
outstanding balance and provide authorization for payment for the last two
(2) quarters which have not been billed. The resolution will allow the South
Miami Police Department to expend up to $95,000 as currently budgeted in
the FY 2024 budget.
ACCOUNT: 001-1910-521-3456
ATTACHMENTS: Resolution
Copy of Interlocal Agreement
1st & 2nd Quarter Invoices
2
6INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND CITY OF SOUTH MIAMI SCHOOL CROSSING GUARDS SERVICE THIS AGREEMENT, by and between the City of South Miami a municipal corporation organized and existing under the laws of the State of Florida, (hereinafter referred to as "the City"), Miami-Dade County, Florida (hereinafter referred to collectively as "MDC"), the Miami-Dade Police Department (hereinafter referred to as "MDPD"). WHEREAS, the City is desirous of establishing and maintaining a high level of competent professional School Crossing Guard (SCG) service in conjunction and harmony with its fiscal policies of sound, economical management, and WHEREAS, the City should have the flexibility to determine the level and deployment of SCG services and to establish service priorities; and, with the cooperation and recommendation from Miami-Dade County Public Schools, Department of Safety, and WHEREAS, the MDPD, Community Affairs Bureau (CAB), School Crossing Guard Program (SCGP) personnel should be responsive to the assigned schools, student pedestrian/cyclist and school support personnel, and should work cooperatively with school personnel and the City to ensure the safety of the students as they arrive and depart from schoolproperty,and WHEREAS, MDC has agreed to render to the City a continuing high level of professional service, and the City is desirous of contracting for such services upon the terms and conditions hereinafter set forth, and WHEREAS, the parties' interest is to develop a long standing relationship in order to effectively serve the City, the applicable school(s) and its students, and WHEREAS, MDC and the City would like to abide by the following principles: 1. MDPD, SCGP shall be responsive to the school and its pedestrian students of the City. 2. MDPD, SCGP shall work cooperatively with the City and school officials in a problem-solving mode to maintain the safety and welfare of student pedestrians. 3. MDC shall provide at a reasonable cost, efficient and high-quality training appropriate for SCG personnel. 4. MDC shall provide to the City for the term of this Agreement, and any extensions of the term in accordance with the provisions of this Agreement, competent professional SCG services with the stipulated elementary school and K-8 Center in the City to the extent and in the manner agreed upon by the parties. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 1
7NOW THEREFORE, in consideration of the following mutual obligations the parties agree as follows: ARTICLE I PURPOSE AND INTENT MDC shall provide to the City competent, courteous, lawful, efficient, and effective SCG services, as specified and for the term prescribed in this Agreement. The City will pay for and cooperate with MDC in the provision of those professional services. The Whereas Clauses express the intent of the parties and are incorporated into this Agreement. ARTICLE II DEFINITIONS For the purposes of this Agreement, the following terms shall be defined as: City Officials: Shall mean the council members, City Manager, City Attorney, and employees of the city. Community Affairs Bureau (CAB) Major: Shall mean the MDPD Major responsible for overseeing the compliance with contractual stipulations and maintenance of quality service delivery. School Crossing Guard Program (SCGP): Shall mean the Departmental entity that reports to the CAB Major, which is responsible for coordinating pedestrian and traffic safety programs utilized to assist elementary school and K-8 Center children in arriving and departing from schools in a safe manner. The SCGP is primarily responsible for providing assistance to all public elementary schools and K-8 Centers in unincorporated MDC and municipalities that contract services. Personnel: Shall mean MDPD CAB and SCG personnel assigned to the City. School Crossing Guard (SCG): Shall mean certified civilian personnel, employed by MDPD, who are utilized to conduct departmentally approved pedestrian and traffic safety programs in the area of public elementary schools and K-8 Centers. SCGs shall be equipped with all standard issued uniform and supplies as depicted in Exhibit A School Crossing Guard Program Administrator: Shall mean a designated Supervisor whose responsibilities include the supervision, evaluation, and direction of the daily activities of the SCG Supervisors, SCG Coordinators, SCGs, Secretary, and an Office Support Specialist 2. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 2
8Service: Shall mean SCG patrol services provided each day of the regular academic year excluding summer sessions, except when elementary schools and K-8 Centers are not in session. Staffing Levels: Shall mean the number of SCGs assigned to and accepted by the City as they are listed in Exhibit B of this Agreement. The levels described in Exhibit B do not include staffing for SCGs during summer sessions. Staff Schedules: Shall mean those schedules prepared by the CAB Major or his/her designee to appropriately deploy personnel to ensure appropriate resources are maintained each shift. ARTICLE Ill SCHOOL CROSSING GUARD SERVICES MDPD shall provide SCG services, as set forth in this Agreement in accordance with Florida Statutes. 3.1 Without limiting the duty prescribed in the preceding paragraph, MDPD SCG personnel provide services during operational times of the regular public school year, not including summer sessions, Professional Development Days or Teacher's Workdays, Statutory Holidays, any other school holidays and when schools are closed. 3.2 The actual hours of service will be determined by the commencement and dismissal times of the schools identified in subparagraph 3.4. 3.3 Nothing in this contractual Agreement is intended to usurp the authority of MDPD policies and procedures. In addition, nothing herein is intended to usurp the authority of the City, its policies, procedures, and charter. 3.4 SCG services will be provided to the following locations: i. Ludlam Elementary School 6639 Southwest 7 4 Street South Miami, Florida 33143 ii. South Miami K-8 Center 6800 Southwest 60 Street South Miami, Florida 33143 ARTICLE IV CONSIDERATION 4.1 MDC will invoice the City for all of the actual costs of SCG services provided CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 3
9to the City since the beginning of the regular public school year commencing August 2023. All payments are due no later than the 30th day from receipt of an invoice by the City. The quarterly invoices to the City will be for the City to reimburse MDC for the total actual costs of the SCG services provided including five (5) SCGs the associated supervisor, coordinator, two ( 2 ) vehicles and contract support fees. 4.2 Payment for services rendered for each contract year shall be based upon the level of service requested by the City pursuant to Article 7 .2. Staffing in excess of the requested service level, listed in Exhibit B, shall require written authorization by the City Manager. The levels described in Exhibit B do not include staffing for SCGs during summer sessions. 4.3 The actual costs shall include direct supervisory and SCG personnel salaries, plus all associated fringe benefits, applicable annual contract support fee, uniform, other general operating supplies, and standard support equipment. Exhibit D illustrates estimated annual cost based on FY 2022-23 figures and will be updated in subsequent years if requested by the City. 4.4 Payment for the services provided by MDC for subsequent years shall be based upon the level of staffing services requested by the City Manager utilizing the actual costs of personnel and equipment. 4.5 Any applicable vehicle costs for FY 2022-23 will be charged at the prorated flat rates shown in Exhibit D. At the beginning of subsequent fiscal years, the annual prorated flat rate for vehicles will be adjusted to reflect the updated costs at that time and the City will be billed accordingly. 4.6 A contract support fee will be charged on services provided to the City and may be adjusted and modified on a yearly basis. The current estimated costs for FY 2022-23 are shown in Exhibit D. ARTICLEV COMMAND STAFF 5.1 The CAB Major shall, among other specified duties, act as liaison between the City and MDPD. 5.2 In the event the City becomes dissatisfied with the performance of the SCGP, specific concerns regarding performance should be discussed with the CAB Major to ascertain avenues of resolution and immediate remediation, if any. 5.3 MDPD agrees to act expeditiously and in good faith in resolving any problems experienced by the City. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 4
10ARTICLE VI EMPLOYMENT RESPONSIBILITY 6.1 All SCG employees and other persons employed by MDPD in the performance of SCG services for the City shall be and remain MDC employees. 6.2 MDPD employees will continue to abide by MDPD policies and procedures established in the Departmental Manual and pertinent subordinate directives. 6.3 MDC is, and shall be, in the performance of all work, services and activities under this Agreement, an independent contractor and not an employee, agent or servant of the City. Nothing in this Agreement shall be construed to create an employment relationship between the City and any MDC employees. ARTICLE VII EMPLOYMENT; RIGHT OF CONTROL 7 .1 MDPD shall have and maintain the responsibility and control of the services rendered, standards of performance, discipline of personnel, all personnel-related matters including but not limited to assigning new personnel, transfers, promotions, and any other matters incident to the performance of the services, duties, and responsibilities, as described and contemplated in this Agreement. Transfers may be made for promotional, career opportunity, at the request of the employee, at the request of the CAB Major, or at the discretion of the Director of MDPD or his/her designee. 7.2 Staffing levels are listed in Exhibit B of this Agreement, and may be modified, in consultation with the City Manager, by the CAB Major, as needs arise. The level, degree, type of service and number of positions assigned to each service shall be determined by the City in consultation with MDPD. However, at no time shall the staffing level be less than the determined minimum number of requisite positions mutually agreed upon and reflected in Exhibit B. 7.3 In the event the City Manager becomes dissatisfied with the performance of any personnel assigned to the City, the City Manager shall discuss the concerns with the CAB Major. Upon request of the City Manager, the CAB Major may transfer or reassign personnel out of the City with the concurrence of the Director of MDPD or designee. The CAB Major will promptly address concerns expressed by the City Manager regarding performance of SCG personnel pursuant to this agreement. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 5
11ARTICLE VIII EMPLOYMENT: AUTHORITY TO ACT 8.1 SCGs provide pedestrian and traffic safety assistance to elementary school and K-8 Center children in arriving and departing from schools in a safe manner. 8.2 The SCGP shall be authorized to direct the daily SCG operations in the City; effectuate the City's and MDPD's priorities; manage the delivery of SCG services and ensure the SCG needs of the concerned school and City are adequately met. ARTICLE IX CLAIMS 9.1 MDC is a political subdivision of the State of Florida and has elected to provide a program to administer and resolve claims that would generally be covered by a contractual insurance carrier, subject to the provisions of Section 768.28, Florida Statutes. 9.2 During the term of this Agreement, MDC shall process any and all claims by any parties related to MDC's performance of services specified in this Agreement, subject to the limitations of Section 768.28, Florida Statutes. ARTICLEX INDEMNIFICATION 10.1 To the extent permitted by law and as limited by Section 768.28, Florida Statutes, the City shall defend, indemnify and hold harmless MDC and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense, which MDC or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or resulting from the negligent performance of this Agreement by the City, its employees, officers and agents. MDC shall promptly notify the City of each claim, cooperate with the City in the defense and resolution of each claim and not settle or otherwise dispose of the claim without the City's participation. 10.2 To the extent permitted by law and as limited by Section 768.28, Florida Statutes, MDC shall defend, indemnify and hold harmless the City and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or resulting from the negligent performance of this Agreement by MDC, CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 6
12its employees, officers, and agents. The City shall promptly notify MDC of each claim, cooperate with MDC in the defense and resolution of each claim and not settle or otherwise dispose of the claim without MDC's participation. 10.3 The indemnification provisions of this Agreement shall survive termination of this Agreement for any claims that may be filed after the termination date of the Agreement provided the claims are based upon actions that occurred during the performance of this Agreement. ARTICLE XI TERMINATION AND REMEDIES 11.1 In the event the City intends to cancel, terminate, and/or independently contract with another provider of SCG Services, the City shall provide written notification of such intent to MDPD at least 45 days prior to the cancellation date. Upon the date of cancellation of this agreement, the City shall incur all costs and liabilities associated with providing a school crossing guard program, an independently contracted SCGP, or failure to provide any such program. 11.2 In the event that either party breaches a material term or condition of this Agreement, other than an event of default, the party in breach, upon receipt of a written request from the non-breaching party, shall remedy the breach within 30 days of receipt of the request. If the breach is not cured within the specified time period, the non-breaching party may utilize the remedies of declaratory judgment, specific performance, mandamus or injunctive relief to compel the breaching party to remedy the breach. 11.3 The parties reserve all available remedies afforded by law to enforce any term of condition of this Agreement. The parties shall submit to the dispute resolution procedures of Chapter 164, Florida Statutes, prior to the filing of any legal proceeding. ARTICLE XII OPTION TO RENEW 12.1 The parties shall meet no later than June 1, 2025, to negotiate the terms and conditions of any extension (the "Renewal Term") to the Initial Term listed in Article XIII and shall conclude such negotiations no later than January 31, 2026, in order for both parties to anticipate budgetary considerations for fiscal year range. 12.2 In the event that the parties cannot come to a mutual Agreement on the terms and conditions of the Renewal Term, this Agreement shall expire on the date specified in Article XIII. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 7
13ARTICLE XIII TERM This Agreement shall be effective beginning with the first day of the 2023/2024 Academic School year (August 2023) and will expire upon completion of the last day of the 2025/2026 Academic School Year, unless terminated earlier as specified in Article XI. ARTICLE XIV INDEPENDENT CONTRACTORS MDC, for the purposes of this Agreement, is and shall remain an independent contractor. ARTICLE XV AUTHORITY TO EXECUTE; NO CONFLICT CREATED 15.1 The County Mayor, by execution of this Agreement, represents to the City that she has full power and authority to make and execute this Agreement pursuant to the resolution of the County Commission. 15.2 The City Manager, by the execution of this Agreement, represents to the MDC that the manager has full power and authority to make and execute this Agreement pursuant to the resolution of the City Commission. ARTICLE XVI AMENDMENTS This Agreement may be modified at any time during the term by mutual written consent of both parties. ARTICLE XVII NOTICE All required notices shall be given by first class mail, except that any notice of termination shall be mailed via U.S. Mail, return receipt requested. Notices shall be addressed to the parties at the following addresses: City: City Manager Genaro "Chip" Iglesias City of South Miami 6130 Sunset Drive South Miami, Florida 33143 CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 8
14Police: and MDC: Police and Police Chief Rene Landa City of South Miami 6130 Sunset Drive South Miami, Florida 33143 City Attorney City of South Miami 6130 Sunset Drive South Miami, Florida 33143 County Mayor Daniella Levine Cava Stephen P. Clark Center 111 NW First Street Suite 2910 Miami, Florida 33128 Director Alfredo "Freddy" Ramirez Ill Miami-Dade Police Department 9105 NW 25 Street Suite 3072 Miami, Florida 33172 Office of the County Attorney Stephen P. Clark Center 111 NW First Street Suite 2810 Miami, Florida 33128 ARTICLE XVIII NON-ASSIGNABILITY Neither party shall assign any of the obligations or benefits of this Agreement. ARTICLE XIX ENTIRE AGREEMENT 19.1 The parties acknowledge, one to the other, that the terms of this Agreement constitute the entire understanding and Agreement of the parties regarding the subject matter of the Agreement. 19.2 The exhibits referred to and annexed to this Agreement are made a part of this Agreement. CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 9
1519.3 If a court of competent jurisdiction renders any provision of this Agreement (or portion of a provision) to be invalid or otherwise unenforceable, that provision or portion of the provision will be severed, and the remainder of this Agreement will continue in full force and effect as if the invalid provision or portion of the provision were not part of this Agreement. ARTICLE XX BINDING EFFECT This Agreement shall insure to the benefit of, and be binding upon, the respective parties' successors. Signature Page to Follow CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 10
16AGREED TO AND ACKNOWLEDGED BY: MIAMI-DADE COUNTY Daniella Levine Cava, Mayor Date Alfre o "Freddy" Miami-Dade Poli irez Ill, Director Department ~ ATTEST: Luis Montaldo, Interim County Clerk Date Miami-Dade County, Florida APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Anita Viciana Assistant County Attorney Miami-Dade County, Florida Date CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 11
17CITY OF SOUTH MIAMI Date e, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Ci:;:South Miami, Florida CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 12
18EXHIBIT A MIAMI-DADE POLICE DEPARTMENT UNIFORM AND EQUIPMENT FOR SCHOOL CROSSING GUARD Quantity authorized School Crossing Guard Supervisor Pair of shoes 5 1 Pairs of long pants (2) 5 1 Shirts with patches (5) 5 1 Jacket with patches 5 1 Name tag 5 1 Baseball cap 5 1 Safety vests (2) 5 1 Pair of mesh gloves 5 1 Whistle 5 1 Raincoat 5 1 Belt 5 1 Stop Sign Paddle 5 1 CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 13
19EXHIBIT B CITY OF SOUTH MIAMI Minimum Staffing Assignments School Crossing Guard Staffing Job Classification Quantity MDPD School Crossing Guard Coordinator 1 MDPD School Crossing Guard Supervisor 1 MDPD School Crossing Guard 5 Total 7 CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 14
20EXHIBIT C CITY OF SOUTH MIAMI Current School Crossing Guard Staffing Job Classification Quantity MDPD School Crossing Guard Coordinator 1 MDPD School Crossing Guard Supervisor 1 MDPD School Crossing Guard 4 Total 6 CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 15
21EXHIBIT D City of South Miami School Crossing Guards Estimated Personnel Costs FY 2022/2023 MDPD School Crossing Guard MDPD School Crossing Guard Supervisor MDPD School Guard Coordinator MDPD School Crossing Guard Supervisor MDPD School Guard Coordinator Subtotal w/Overtime EST. MIN. PATROL COST 12,632.56 67,515.25 * All costs are based on estimated average salaries and include Fringe, longevity costs for FY 2022-2023. • Personnel costs do not include contractual pay adjustments 2022/23 estimate OT average for all employees based on FY21/22 actual expense and subject to change. Vehicle expense based on FY22/23 vehicle cost. Cost of salary and fringe based on the average cost generated from the BAT system. 25% 6% 63,162.78 16,878.81 87,283.25 93,323.26 CITY OF SOUTH MIAMI SCHOOL CROSSING GUARD INTERLOCAL AGREEMENT 1-2-2023 16
ORIGINAL PAGE 1
INVOICE
Please Remit To:Invoice Number PD00005341
Miami-Dade Police Department Invoice Date January 8, 2024
9105 NW 25th Street Customer Number 0000000840
Miami, Florida, 33172 Payment Terms Net 30
305/471-1963 Due Date February 7, 2024
From: 10/1/2023
To: 12/31/2023
Bill To:
CITY OF SOUTH MIAMI TOTAL AMOUNT DUE: 26,715.97 USD
FINANCE DEPARTMENT
6130 SUNSET DRIVE
2ND FLOOR
SOUTH MIAMI FL 33143 AMOUNT REMITTED
United States
Line Identifier Description Qty UOM Unit Amount Net Amount
1 1ST QTR - SCG - Optional 1.00 MWK 26,715.97 $26,715.97
Total $26,715.97
For Billing Questions, please call 305-471-2520
22
Salary
Cost
Fringe
Benefit
Total
Payroll Cost
School Crossing Guards $17,786.02 $3,774.19 $21,560.21
Coordinators $612.45 $129.96 $742.41
Supervisors $2,214.37 $469.89 $2,684.26
Subtotal $20,612.84 $4,374.04 $24,986.88
$1,729.09
$26,715.97
Invoice PD00005341
MIAMI-DADE POLICE DEPARTMENT
Fiscal Year 2023-24
CITY OF SOUTH MIAMI - 1ST Quarter Optional Services
Overhead Rate - 6.92%
Grand Total
23
M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 18 19 20 21 22 25 26 27 28 29 2 3 4 5 6 9 10 11 12 13 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 COORDINATOR 144 $21.60 $3,110.40 13.57%
400211 8 ACTING COORDINATOR 8 $18.30 $146.40 13.57%
20247 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 8 8 SUPERVISOR 112 $24.94 $2,793.28 13.57%
119554 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 76 $18.94 $1,439.44 13.57%
404385 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 76 $15.45 $1,174.20 13.57%
78786 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 76 $18.94 $1,439.44 13.57%
319746 4 4 4 2 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 74 $15.45 $1,143.30 13.57%
Invoice PD00005341
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 9/18/2023 10/1/2023 10/6/2023
2 10/2/2023 10/15/2023 10/20/2023
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $195.40
`
2. SCG Supervisor:
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $698.32
City of South Miami September 2023 October 2023
Names
SHANTRAVIA NESMITH
TEACHERS PLANNING DAYSERAFIN RAMOS
VANESSA WHITE
ROBIN OLIVER
LEONARDO BRITO PEREZ
ANGELA SUMPTER
KATHERINE SALDANA
* = SUBSTITUTE
Number of SCG's Rate of Pay Total Salaries FICA Retirement
Total
Fringes Total Cost
SCG $15.45 $2,317.50 $143.69 $33.60 $314.48 $491.77
MICA
$2,809.27
SCG $18.94 $2,878.88 $178.49 $41.74 $390.66 $610.89 $3,489.77
$39.60 $226.22
ACTING COORDINATOR $18.30 $8.78 $0.54 $0.13 $1.19 $1.86 $10.64
COORDINATOR $21.60 $186.62 $11.57 $2.71 $25.32
$148.19 $846.51
Grand Total:$6,090.10 $377.59 $88.31 $826.41 $1,292.31 $7,382.41
SUPERVISOR $24.94 $698.32 $43.30 $10.13 $94.76
24
M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 16 17 18 19 20 23 24 25 26 27 30 31 1 2 3 6 7 8 9 10 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 COORDINATOR 144 $21.60 $3,110.40 13.57%
20247 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 SUPERVISOR 108 $24.94 $2,693.52 13.57%
119554 4 4 LUDLAM 8 $18.94 $151.52 13.57%
404385 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 72 $15.45 $1,112.40 13.57%
404824 4 4 4 LUDLAM 12 $15.45 $185.40 13.57%
404717 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 64 $15.45 $988.80 13.57%
78786 4 4 4 4 4 4 4 4 4 4 4 4 2 4 SOUTH MIAMI 54 $18.94 $1,022.76 13.57%
319746 4 4 SOUTH MIAMI 8 $15.45 $123.60 13.57%
404824 4 4 4 4 SOUTH MIAMI 16 $15.45 $247.20 13.57%
119554 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 64 $18.94 $1,212.16 13.57%
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 10/16/2023 10/29/2023 11/3/2023
2 10/30/2023 11/12/2023 11/17/2023
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $186.62
`
2. SCG Supervisor:
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $673.38
City of South Miami October 2023 November 2023
Names
SHANTRAVIA NESMITH
TEACHERS PLANNING DAY VETERANS DAYVANESSA WHITE
ROBIN OLIVER
LEONARDO BRITO PEREZ
STEPHANIE GROSS
CARLOS GONZALEZ
ANGELA SUMPTER
KATHERINE SALDANA
STEPHANIE GROSS
ROBIN OLIVER
* = SUBSTITUTE
Total Cost
SCG $15.45 $2,657.40 $164.76 $38.53 $360.61 $563.90 $3,221.30
Rate of Pay Total Salaries FICA MICA Retirement
Total
FringesNumber of SCG's
$506.40 $2,892.84
COORDINATOR $21.60 $186.62 $11.57 $2.71 $25.32 $39.60 $226.22
SCG $18.94 $2,386.44 $147.96 $34.60 $323.84
$142.89 $816.27
Grand Total:$5,903.84 $366.04 $85.60 $801.15 $1,252.79 $7,156.63
SUPERVISOR $24.94 $673.38 $41.75 $9.76 $91.38
25
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 13 14 15 16 17 20 21 22 23 24 27 28 29 30 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 COORDINATOR 136 $21.60 $2,937.60 13.57%
400211 8 8 ACTING COORDINATOR 16 $18.30 $292.80 13.57%
306230 8 8 8 8 ACTING COORDINATOR 32 $19.06 $609.92 13.57%
20247 6 6 6 6 6 6 6 6 6 6 6 6 6 6 4 6 6 6 6 6 6 SUPERVISOR 124 $24.94 $3,092.56 13.57%
319746 6 6 6 ACTING SUPERVISOR 18 $15.45 $278.10 13.57%
404385 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 96 $15.45 $1,483.20 13.57%
404824 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 72 $15.45 $1,112.40 13.57%
404717 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 92 $15.45 $1,421.40 13.57%
78786 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 2 4 4 4 SOUTH MIAMI 74 $18.94 $1,401.56 13.57%
404824 4 4 4 4 4 SOUTH MIAMI 20 $15.45 $309.00 13.57%
119554 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 96 $18.94 $1,818.24 13.57%
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 11/13/2023 11/26/2023 12/1/2023
2 11/27/2023 12/10/2023 12/15/2023
3 12/11/2023 12/24/2023 12/29/2023
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $230.43
`
2. SCG Supervisor:
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $842.67
City of South Miami November 2023 December 2023
Names
SHANTRAVIA NESMITH
RECESS DAY RECESS DAY RECESS DAY RECESS DAY RECESS DAY TEACHERS PLANNING DAYSERAFIN RAMOS
CARLOS GONZALEZ
ANGELA SUMPTER
STEPHANIE GROSS
ROBIN OLIVER
* = SUBSTITUTE
ASTRI FLEMMINGS
VANESSA WHITE
KATHERINE SALDANA
LEONARDO BRITO PEREZ
STEPHANIE GROSS
Total Fringes Total Cost
SCG $15.45 $4,326.00 $268.21 $62.73 $587.04 $917.98 $5,243.98
Number of SCG's Rate of Pay Total Salaries FICA MICA Retirement
$683.25 $3,903.05
COORDINATOR $21.60 $176.26 $10.93 $2.56 $23.92 $37.41 $213.67
SCG $18.94 $3,219.80 $199.63 $46.69 $436.93
$3.72 $21.29
ACTING COORDINATOR $19.06 $36.60 $2.27 $0.53 $4.97 $7.77 $44.37
ACTING COORDINATOR $18.30 $17.57 $1.09 $0.25 $2.38
$10,447.84Grand Total:$8,618.90 $534.37 $124.98 $1,169.59 $1,828.94
$164.06 $937.20
ACTING SUPERVISOR $15.45 $69.53 $4.31 $1.01 $9.43 $14.75 $84.28
SUPERVISOR $24.94 $773.14 $47.93 $11.21 $104.92
26
ORIGINAL PAGE 1
INVOICE
Please Remit To:Invoice Number PD00005809
Miami-Dade Police Department Invoice Date April 4, 2024
9105 NW 25th Street Customer Number 0000000840
Miami, Florida, 33172 Payment Terms Net 30
305/471-1963 Due Date May 4, 2024
From: 1/1/2024
To: 3/31/2024
Bill To:
CITY OF SOUTH MIAMI TOTAL AMOUNT DUE: 19,207.97 USD
FINANCE DEPARTMENT
6130 SUNSET DRIVE
2ND FLOOR
SOUTH MIAMI FL 33143 AMOUNT REMITTED
United States
Line Identifier Description Qty UOM Unit Amount Net Amount
1 2nd QTR - SCG - Optional 1.00 MWK 19,207.97 $19,207.97
Total $19,207.97
For Billing Questions, please call 305-471-2520
27
Salary
Cost
Fringe
Benefit
Total
Payroll Cost
School Crossing Guards $12,589.72 $2,671.54 $15,261.26
Coordinators $485.95 $103.10 $589.05
Supervisors $1,744.34 $370.15 $2,114.49
Subtotal $14,820.01 $3,144.79 $17,964.80
$1,243.17
$19,207.97
Invoice PD00005809
MIAMI-DADE POLICE DEPARTMENT
Fiscal Year 2023-24
CITY OF SOUTH MIAMI - 2ND Quarter Optional Services
Overhead Rate - 6.92%
Grand Total
28
M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 25 26 27 28 29 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 COORDINATOR 64 $21.60 $1,382.40 13.57%
20247 6 6 6 6 6 6 6 6 SUPERVISOR 48 $25.49 $1,223.52 13.57%
404824 4 4 4 4 4 4 4 4 LUDLAM 32 $15.45 $494.40 13.57%
404717 4 4 4 4 4 4 4 4 LUDLAM 32 $15.45 $494.40 13.57%
78786 4 4 4 2 4 4 4 4 SOUTH MIAMI 30 $18.94 $568.20 13.57%
119554 4 4 4 4 4 4 4 4 SOUTH MIAMI 32 $18.94 $606.08 13.57%
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 12/25/2023 1/7/2024 1/12/2024
2 1/8/2024 1/21/2024 1/26/2024
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $82.94
2. SCG Supervisor: `
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $305.88
$64.91 $370.79
Grand Total:$2,551.90 $158.22 $37.01 $346.30 $541.53 $3,093.43
SUPERVISOR $25.49 $305.88 $18.96 $4.44 $41.51
$249.19 $1,423.47
COORDINATOR $21.60 $82.94 $5.14 $1.20 $11.26 $17.60 $100.54
SCG $18.94 $1,174.28 $72.81 $17.03 $159.35
Total
Fringes Total Cost
SCG $15.45 $988.80 $61.31 $14.34 $134.18 $209.83 $1,198.63
Number of SCG's Rate of Pay Total Salaries FICA MICA Retirement RECESS DAY RECESS DAY RECESS DAY MARTIN LUTHER KING DAY SHANTRAVIA NESMITH
ANGELA SUMPTER
ROBIN OLIVER
* = SUBSTITUTE RECESS DAY RECESS DAYVANESSA WHITE
STEPHANIE GROSS
CARLOS GONZALEZ
City of South Miami December 2023 January 2024
Names
CHRISTMAS DAY RECESS DAY RECESS DAY RECESS DAY RECESS DAY TEACHERS PLANNING DAY29
M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 22 23 24 25 26 29 30 31 1 2 5 6 7 8 9 12 13 14 15 16 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 COORDINATOR 152 $21.60 $3,283.20 13.57%
306230 8 ACTING COORDINATOR 8 $19.06 $152.48 13.57%
20247 6 3 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 SUPERVISOR 99 $25.49 $2,523.51 13.57%
319746 3 6 6 6 ACTING SUPERVISOR 21 $15.45 $324.45 13.57%
404824 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 80 $15.45 $1,236.00 13.57%
404717 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 80 $15.45 $1,236.00 13.57%
78786 4 4 4 4 2 4 4 4 4 4 4 4 4 2 4 4 4 4 4 SOUTH MIAMI 72 $18.94 $1,363.68 13.57%
119554 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 80 $18.94 $1,515.20 13.57%
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 1/22/2024 2/4/2024 2/9/2024
2 2/5/2024 2/18/2024 2/23/2024
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $206.14
2. SCG Supervisor: `
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $711.99
$17.22 $98.33
Grand Total:$6,269.01 $388.67 $90.90 $850.70 $1,330.27 $7,599.28
ACTING SUPERVISOR $15.45 $81.11 $5.03 $1.18 $11.01
$1.94 $11.09
SUPERVISOR $25.49 $630.88 $39.11 $9.15 $85.61 $133.87 $764.75
ACTING COORDINATOR $19.06 $9.15 $0.57 $0.13 $1.24
$610.89 $3,489.77
COORDINATOR $21.60 $196.99 $12.21 $2.86 $26.73 $41.80 $238.79
SCG $18.94 $2,878.88 $178.49 $41.74 $390.66
Total Cost
SCG $15.45 $2,472.00 $153.26 $35.84 $335.45 $524.55 $2,996.55
Rate of Pay Total Salaries FICA MICA Retirement
Total
FringesNumber of SCG's
CARLOS GONZALEZ
ANGELA SUMPTER
ROBIN OLIVER
* = SUBSTITUTE
STEPHANIE GROSS
City of South Miami January 2024 February 2024
Names
SHANTRAVIA NESMITH
ASTRI FLEMMINGS
VANESSA WHITE
KATHERINE SALDANA
30
M T W TH F M T W TH F M T W TH F M T W TH F
Employee ID 19 20 21 22 23 26 27 28 29 1 4 5 6 7 8 11 12 13 14 15 Schools Hrs Pay Rate Salary Retirement Rate
305079 8 8 8 8 8 8 8 8 COORDINATOR 64 $21.60 $1,382.40 13.57%
305079 8 8 8 8 8 8 8 8 COORDINATOR 64 $22.52 $1,441.28 13.57%
306230 8 8 8 ACTING COORDINATOR 24 $19.06 $457.44 13.57%
20247 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 SUPERVISOR 114 $25.49 $2,905.86 13.57%
404824 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 76 $15.45 $1,174.20 13.57%
404717 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 LUDLAM 76 $15.45 $1,174.20 13.57%
78786 4 4 4 4 4 4 4 4 2 4 4 4 2 4 4 4 4 4 SOUTH MIAMI 68 $18.94 $1,287.92 13.57%
119554 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SOUTH MIAMI 76 $18.94 $1,439.44 13.57%
Number of
Pay Periods
Pay Period
Beginning
Date
Pay Period
End Date
(PPE Date)Pay Day
1 2/19/2024 3/3/2024 3/8/2024
2 3/4/2024 3/17/2024 3/22/2024
Notes:
1. SCG Coordinator:
The percentage of 3 schools in the City of South Miami out of 33 school assigned is 6%. Therefore, the Coordinator's total salary cost is billed at 6% totaling $196.87
2. SCG Supervisor: `
The percentage of 2 schools in the City of South Miami out of assigned is 25%. Therefore, the Supervisor's total salary cost is billed at 25% totaling $726.47
$7,272.09Grand Total:$5,999.10 $371.94 $86.98 $814.07 $1,272.99
$5.82 $33.27
SUPERVISOR $25.49 $726.47 $45.04 $10.53 $98.58 $154.15 $880.62
ACTING COORDINATOR $19.06 $27.45 $1.70 $0.40 $3.72
$11.73 $18.34 $104.82
COORDINATOR $21.60 $82.94 $5.14 $1.20 $11.26
COORDINATOR $22.52 $86.48 $5.36 $1.25
$370.10 $578.75 $3,306.11
$17.60 $100.54
SCG $18.94 $2,727.36 $169.10 $39.55
Retirement
Total
Fringes Total Cost
SCG $15.45 $2,348.40 $145.60 $34.05 $318.68
FICA
$498.33 $2,846.73
* = SUBSTITUTE
Number of SCG's Rate of Pay Total Salaries MICA
STEPHANIE GROSS
CARLOS GONZALEZ
ANGELA SUMPTER
ROBIN OLIVER
City of South Miami February 2024 March 2024
Names
SHANTRAVIA NESMITH
PRESIDENTS DAYSHANTRAVIA NESMITH
ASTRI FLEMMINGS
VANESSA WHITE
31