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Res No 068-24-16173RESOLUTION NO. 068-24-16173 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AND AUTHORIZING THE PURCHASE OF NEW DESKTOP PHONES FOR THE CITY'S CLOUD-BASED TELEPHONE SYSTEM FROM SWITCH TECH INTERNATIONAL, INC. (D/8/A TELESWITCH) IN AN AMOUNT NOT TO EXCEED $16,035; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. WHEREAS, the City of South Miami (the "City") is transitioning to a cloud-based telephone system and desires to purchase new desktop phones (the "Desktop Phones'') to replace the existing phones; and WHEREAS, the City has obtained three quotes for the purchase of the Desktop Phones; and WHEREAS, Switch Tech International, Inc. d/b/a Teleswitch (the "Vendor") provided the lowest, most responsive quote (the "Quote") in the amount of $16,035, which Quote is attached hereto as Exhibit "A"; and WHEREAS, the City Commission desires to approve the purchase of the Desktop Phones from the Vendor in the amount of $16,035, consistent with the Quote attached hereto as Exhibit "A"; and WHEREAS, expenditures for the purchase and installation of the Desktop Phones shall be charged to Procurement Division Account No. 001-1320-513-4125, or such other funding source(s) as determined by the City Manager to be in the best interest of the City; and WHEREAS, the City Commission finds that this Resolution is in the best interest and welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS: Section 1. Recitals. The above-stated recitals are true and correct and are incorporated herein by this reference. Section 2. Approval of Purchase of Desktop Phones. The City Commission hereby approves and authorizes the City Manager to purchase the Desktop Phones from the Vendor in the amount of $16,035, consistent with the Quote from the Vendor attached hereto as Exhibit "A," and subject to a purchase order acceptable in fonn and substance to the City Manager and City Attorney. The cost of the Desktop Phones will be charged to Procurement Division Account No. 001-1320-513-4125, or such other funding source(s) as determined by the City Manager to be in the best interest of the City. Res. No. 068-24-16173 Section 3. Implementation. That the City Manager is autho1ized to take any and all actions necessary to implement the purchase of the Desktop Phones and the purposes of this Resolution. Section 4. Corrections. Confom1ing language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for s ignature. Section 5. adoption. Effective Date. This Resolution shall become effective immediately upon PASSED AND ADOPTED this 4 1" day of June, 2024. ATTEST: READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF FMANCOLE ) .. CITY ATTORNEY Pngc 2 of2 APPROVED: c:5- MAYOR COMMISSION VOTE: Mayor Fernandez: Vice Mayor Bonich: Commissioner Calle: Commissioner Liebman: Commissioner Corey: 4-0 Yea Yea Yea Yea Absent Agenda Item No:1. City Commission Agenda Item Report Meeting Date: June 4, 2024 Submitted by: Steven Kulick Submitting Department: Finance Department Item Type: Resolution Agenda Section: Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING AND AUTHORIZING THE PURCHASE OF NEW DESKTOP PHONES FOR THE CITY’S CLOUD-BASED TELEPHONE SYSTEM FROM SWITCH TECH INTERNATIONAL, INC. (D/B/A TELESWITCH) IN AN AMOUNT NOT TO EXCEED $16,035; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER) Suggested Action: Attachments: CM_Memo_Desk_Top_Phones_4.29.24rv__1_ (1).docx Resolution Approving Phone Purchase From Switch Tech International Inc..DOCX Exhibit A - Phone Cost Summary Yealink 155.pdf Yealink Specification.pdf Sun Biz Switch Tech dba Teleswitch.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission FROM:Genaro “Chip” Iglesias,City Manager DATE:June 4, 2024 SUBJECT:New Desk Top Phones for a Cloud-Based Telephone System RECOMMENDATION:Approval of the purchase of new desk top phones, Yealink Model T43U, for a cloud-based telephone system from TELESWITCH for $16,034.75. BACKGROUND: The City’s current telephone Voice Over Internet Protocol (VOIP) phone system provided by Mitel, will be discontinuing the MiVoice Connect VOIP platform. The City is recommending transitioning the City’s telephone service to a cloud-based phone system. This recommendation follows the current telephone service industry’s trend to move to a much broader and portable/flexible communication system giving many additional features that are not currently available through a VOIP system. The City is seeking to launch the new cloud-based telephone platform on or before November 2024. The cloud-based phone platform provides users with the option of having a traditional physical desk-top phone or strictly utilizing a software application (softphone)which automatically comes with each employee’s subscription fee. The current ShoreTel desk-top phones unfortunately are incapable of working with any cloud-based phone system. Using 155 telephone units as a gauge, the City found it more cost effective to purchase desk top phones outright rather than include them in the Zoom cloud-based program which would have an annual recurring cost of $5,300;or $26,500 over the 5-year term.The cost for 155 desk top cloud- based compatible phones, which is the maximum number of phones needed should every employee of the City request a physical desk-top phone, at $103.45 for each phone for a one-time cost of $16,034.75. The City tested desk-top phones with the Zoom cloud-based system and determined the Yealink Model T43U as the preferred desk top telephone. 2 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM A summary of the quotes received is below: MODEL: YEALINK T43U QTY 155 TELESWITCH $103.45 $16,034.75 CDW $121.69 $18,861.95 STREAKWAVE $179.00 $27,745.00 Should users opt for a softphone only, the users will be provided with an option of an over-the-ear or on-the-ear or in-the-ear type headset. However, it is anticipated most city employees will be opting for a desk- top phone. For those exceptions, headsets will be purchased as a supply item and would fall under the $5,000 threshold for Commission approval. Going forward in subsequent fiscal years budgets, the City will budget an amount, based on usage, for phone and headset replacements. FUNDING:Desk Top Phones for FY2024 – 2025, not to exceed $16,035.00 charged to 001-1320-513-4125 ATTACHMENTS:Resolution Phone Quotes Summary Yealink T43U Specification Sheet Sun Biz, Teleswitch 3 TELESWITCH $103.45 $16,034.75 CDW $121.69 $18,861.95 STREAKWAVE $179.00 $27,745.00 PHONES FOR CLOUD BASED PHONE SYSTEM MODEL: YEALINK T43U QTY 155 6 City of South Miami Yealink T43U phones (155) QTY Quote # 002837 Version 1 1400 NW 107th Ave Suite 430 Miami, FL 33172 +1 (305) 593-9292 www.teleswitch.com Prepared by: Robert Plessett 7 Yealink T43U phones (155) QTY Quote Information:Prepared for:Prepared by: Quote #: 002837 City of South Miami John Webster 4795 SW 75TH AVENUE MIAMI, FL 33155 JWebster@southmiamifl.gov (305) 663-6338 TeleSwitch Bob Plessett +1 (305) 702-3754 Fax +1 (305) 593-9220 robertp@teleswitch.com Version: 1 Delivered: 04/25/2024 Expires: 05/23/2024 Quote Summary Amount Hardware $16,034.75 Total $16,034.75 Page 2 of 4Quote #002837 v1 8 Statement of Work Assumptions: Customer will provide: Network connectivity (Routers and network service access) Assumes all responsibility for all cost from communications services provider Customer Provided cable facilities Minimum Cat 5e required Page 3 of 4Quote #002837 v1 9 Hardware $16,034.75 Yealink T43U open-SIP desk phone 155 THIS AGREEMENT IS NOT VALID UNTIL ACCEPTED BY AN OFFICER OF SWITCH TECH INTERNATIONAL, INC D/B/A TELESWITCH Purchaser Signature Date Title Officer of TELESWITCH Signature Date Title Page 4 of 4Quote #002837 v1 10 11 4/26/24 , 10 :0 1 AM CDW I Shopping Cart CD~ Hardware Software What can we help yo u fin d today ? Notificat ion s Sign In 155 Items ~ Continu e Sho1111i.og ADD ITEM Shopping Cart .s.ig o...i.o. to Save this Cart, View Saved Carts or E-mai l this Cart Enter< ITEM AVAILABILITY PRICE QUANTITY ITEM TOTAL Ore Vea link SIP-T43U -\lolP Jm.Q.M In Stock 5±*-W 155 ... $18,861.95 \TiiJ ., _. witb ca ll ee IC!-3-waym Orders pla ce d today ship the $121.69 Subt ~pabilliy nex t bu sin ess day by a CDW Advertised Price par tner. Tax an MFG Part: SIP-T43U CDW Part: 636894 8 UN SPSC : 431 91511 lease $547. V Top Recommendations APC Back-UP S Tripp Lite HDMI Jabra Engage Jabra Engage TWT Audio 600VA 7-... to VGA Act ive ... 65 Mono-... 65 Convertibl. .. ERGO TWll0 -... $17.95 (52 ) (11) (28) $293.00 (3) Ad vertised Price Add to Cart Adel to Cart Add to Cc11 t Add to Cart Add to Cart ~ 9 < > .s.ign in to Save th is Cart, View Saved Carts or E-mail this Cart l.!p~ I Remove All Customers Who Bought Products in Your Cart Also Bought ... (12) https ://www.cdwg.com/cart?pfm=crt 1/2 12 • 4/26/24,1 10:11 AM Q Streakwave I Orders streakwave -----' ORDER DETAILS X SKU: YEA-SIP-T43U Yealink SIP-T43U IP Phone 12 Lines Qty: 155 + UPDATE ORDER '(/ CLEAR ORDER 1;=t CONTINUE SHOPPING )) Discount codes and Vouchers PO / Reference Number Comments https ://www.streakwave.com/cart Price: $179.00 Total: $27,745.00 0 (V) 1/3 13 i' 412612( 10:11 AM Q ABOUT US Our Story https://www.streakwave.com/cart Streakwave I Orders streakwave _,_ ' Liftgate Required -Freight Only Signature Required -Parcel Only Blind Drop Shipment Shipment Protection Yes Total: Shipping: Est. Tax: Total: $27,745.00 Shipping Calculated During Checkout $0.00 Calculated during checkout PROCEED TO CHECKOUT Need Help? Please call us toll free at (888) 604-5234 RESOURCES Streakwave Blog 14 .. "A· 4/26/24, 10:11 AM Q LJVVVI IIVCIU LIi iv \JCIIU WORK WITH US Become a Client Become a Reseller Become a Vendor Leasing & Financing Employment FOLLOW US Streakwave I Orders streakWBVe ~ ' L.At,JVI l QI I '\.v~UIClllVI I;:) CUSTOMER SUPPORT Contact Us Request an Account Manager Request Training Location Returns & Shipments Concerns Copyright© 2024 Streakwave. All rights reserved. I Terms & Conditions I Privacy Policy https://www.streakwave.com/cart Yealink SIP-T43U IP Phone Product Descrip�on A Well-Rounded SIP Phone for Clear Communica�ons The SIP-T43U IP phone is a feature-rich business tool for excellent communica�ons and extended func�onality. It is a 12-line IP phone that comes with a 3.7-inch large black-and-white screen and the EXP43 support. United Yealink Op�ma HD Voice technology and wideband codec of Opus, the T43U awards you the superb audio quality and crystal-clear voice communica�ons. The phone feels quicker and more responsive when performing call features. Moreover, the T43U puts dual USB ports in a phone that makes Bluetooth, Wi-Fi, USB headset and USB recording come true, and you can use any two of them freely according to your needs. The Yealink new T4U series offers the same elegant appearance as the T4 line, but with improvements for greater interoperability and beter collabora�on. 15 KEY FEATURES AND BENEFITS Easy Customiza�on and High Expansibility Accompanied by two USB ports, the T43U is your right-hand man in the office that makes Bluetooth, Wi-Fi, USB headset and USB recording possible, and you can use any two of them freely according to your needs to enrich phone features. Meanwhile, the phone not only has three pages of flexible butons that can be easily programmed with 21 paperless DSS keys at most, but also can connect up to three expansion modules, for up to 180 addi�onal butons with a screen-based LCD display and LED system. HD Audio Yealink Op�ma HD Voice technology combines cu�ng-edge hardware and so�ware with wideband technology for maximum acous�c performance. Being a totally open, highly versa�le audio codec, Opus, is designed to perform a higher HD audio quality than other wideband codecs in a high network bandwidth; However, if your current network quality is poor, Opus can provide you with a beter audio quality than other narrowband codecs. And its hearing aid compa�ble (HAC) handset helps the person who is with hearing loss to hear the voice more clearly. Efficient Installa�on and Provisioning Yealink T4U series supports efficient provisioning and effortless mass deployment with Yealink's Redirec�on and Provisioning Service (RPS) and Boot mechanism to help you realize the Zero Touch Provisioning without any complex manual se�ngs, which makes the T4U series simple to deploy, easy to maintain and upgrade. Furthermore, a unified firmware and auto-p template that applies to all T42U (pending)/T43U/T46U/T48U phone models, saves even more �me and costs for businesses, as well as simplifies the management and maintenance. Secure Transport and Interoperability Yealink T4U series uses SIP over Transport Layer Security (TLS/SSL), which is the latest network security technology. It's also compa�ble with leading so� switch suppliers, such as 3CX, Broadso� Broadworks. Moreover, it is carried with dual fimrware images that gives you a enterprise-level protec�on to avoid bricking your system once upgrade failed. 16 Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Corporation SWITCH TECH INTERNATIONAL, INC. Filing Information P93000001134 65-0378988 01/07/1993 FL ACTIVE AMENDMENT 06/09/2015 01/01/2008 Principal Address 1400 NW 107th Ave Suite 430 MIAMI, FL 33172 Changed: 03/03/2022 Mailing Address 1400 NW 107th Ave Suite 430 MIAMI, FL 33172 Changed: 03/03/2022 Registered Agent Name & Address PLESSETT, ROBERT 1400 NW 107th Ave Suite 430 MIAMI, FL 33172 Name Changed: 04/04/2008 Address Changed: 03/03/2022 Officer/Director Detail Name & Address Title DPTS D C Florida Department of State 4/29/24, 11:58 AM Detail by Entity Name https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=SWITCH…1/317 PLESSETT, ROBERT S 1400 NW 107th Ave Suite 430 MIAMI, FL 33172 Title COO Vasquez, Alvaro 1400 NW 107th Ave Suite 430 MIAMI, FL 33172 Annual Reports Report Year Filed Date 2022 03/03/2022 2023 04/06/2023 2024 02/05/2024 Document Images 02/05/2024 -- ANNUAL REPORT View image in PDF format 04/06/2023 -- ANNUAL REPORT View image in PDF format 03/03/2022 -- ANNUAL REPORT View image in PDF format 01/18/2021 -- ANNUAL REPORT View image in PDF format 02/05/2020 -- ANNUAL REPORT View image in PDF format 02/12/2019 -- ANNUAL REPORT View image in PDF format 01/16/2018 -- ANNUAL REPORT View image in PDF format 01/23/2017 -- ANNUAL REPORT View image in PDF format 01/22/2016 -- ANNUAL REPORT View image in PDF format 06/09/2015 -- Amendment View image in PDF format 04/07/2015 -- ANNUAL REPORT View image in PDF format 02/27/2014 -- ANNUAL REPORT View image in PDF format 03/06/2013 -- ANNUAL REPORT View image in PDF format 08/02/2012 -- ANNUAL REPORT View image in PDF format 04/13/2011 -- ANNUAL REPORT View image in PDF format 04/15/2010 -- ANNUAL REPORT View image in PDF format 03/31/2009 -- ANNUAL REPORT View image in PDF format 04/04/2008 -- ANNUAL REPORT View image in PDF format 12/20/2007 -- Merger View image in PDF format 04/18/2007 -- ANNUAL REPORT View image in PDF format 04/26/2006 -- ANNUAL REPORT View image in PDF format 03/17/2005 -- ANNUAL REPORT View image in PDF format 04/06/2004 -- ANNUAL REPORT View image in PDF format 03/17/2003 -- ANNUAL REPORT View image in PDF format 05/05/2002 -- ANNUAL REPORT View image in PDF format 04/17/2001 -- ANNUAL REPORT View image in PDF format 03/02/2000 -- ANNUAL REPORT View image in PDF format 4/29/24, 11:58 AM Detail by Entity Name https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=SWITCH…2/318 03/04/1999 -- ANNUAL REPORT View image in PDF format 04/24/1998 -- ANNUAL REPORT View image in PDF format 04/29/1997 -- ANNUAL REPORT View image in PDF format 07/26/1996 -- ANNUAL REPORT View image in PDF format 04/14/1995 -- ANNUAL REPORT View image in PDF format Florida Department of State, Division of Corporations 4/29/24, 11:58 AM Detail by Entity Name https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=SWITCH…3/319 1400 NW 107TH AVE SUITE 430 MIAMI, FL 33172 Current Principal Place of Business: Current Mailing Address: 1400 NW 107TH AVE SUITE 430 MIAMI, FL 33172 US Entity Name: SWITCH TECH INTERNATIONAL, INC. DOCUMENT# P93000001134 FEI Number: 65-0378988 Certificate of Status Desired: Name and Address of Current Registered Agent: PLESSETT, ROBERT 1400 NW 107TH AVE SUITE 430 MIAMI, FL 33172 US The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Officer/Director Detail : I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: Electronic Signature of Signing Officer/Director Detail Date FILED Feb 05, 2024 Secretary of State 5501273988CC ROBERT PLESSETT PRESIDENT 02/05/2024 2024 FLORIDA PROFIT CORPORATION ANNUAL REPORT No Title DPTS Name PLESSETT, ROBERT S Address 1400 NW 107TH AVE SUITE 430 City-State-Zip:MIAMI FL 33172 Title COO Name VASQUEZ, ALVARO Address 1400 NW 107TH AVE SUITE 430 City-State-Zip:MIAMI FL 33172 20