Res No 064-24-16169RESOLUTION NO. 064-24-16169
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING A PROPOSAL AND PROJECT
AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC., TO PROVIDE DESIGN SERVICES
FOR THE REPLACEMENT OF THE EXISTING CULVERT
OVER BROAD CANAL AT SW 58TH STREET BETWEEN
SW 63RD COURT AND SW 57TH DRIVE IN AN AMOUNT
NOT TO EXCEED $89,195.60; PROVIDING FOR
AUTHORIZATION; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, pursuant to Section 287.055, Florida Statutes (also known as the Consultants'
Competitive Negotiation Act) (the "CCNA"), on May 3, 2022, the City Commission of the City
of South Miami (the "City") adopted Resolution No. 056-22-15809, authorizing the City Manager
to enter into a continuing professional services agreement (the "Agreement") with Kimley-Hom
and Associates, Inc., ("Consultant") to provide general engineering services on as-needed basis
(the "Services"); and
WHEREAS, the City desires the Services to design the replacement of the existing culvert
located over Broad Canal at SW 58 th Street between SW 63n1 Court and SW 57th Drive
(the "Project"); and
WHEREAS, in accordance with the provisions of the Agreement and the CCNA, the
Consultant has provided the City with a proposal (the "Proposal") attached hereto as Exhibit "A,"
to provide the Services for the Project in the amount of $89,195.60; and
WHEREAS, in order to implement the Project, the City Commission desires to approve
and authorize the City Manager to enter into the Project Agreement with the Consultant, in
substantially the form attached hereto as Exhibit "B," to provide the Services for the Project in an
amount not to exceed $89,195.60 based on the Consultant's Proposal attached hereto as
Exhibit "A"; and
WHEREAS, the cost of the Project will be funded from Capital Improvement Program
Fund Account No. 301-1790-519-6450, which has a balance of $1,351,119 prior to this request,
or such other funding source as determined by the City Manager to be in the best interest of the
City; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Res . No. 064-24-16169
Section 1. Recitals. The above-slated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of P1·oposal and Project Agreement. The Consultant's Proposal
attached hereto as Exhibit "A" and the Project Agreement attached hereto as Exhibit "B" are
hereby approved.
Section 3. Authorization. The City Manager is hereby authorized to execute the
Project Agreement with the Consultant, in substantially the form attached hereto as Exhibit "B,"
for the provision of the Services for the Project in an amount not to exceed $89,195 .60 based on
the terms of the Agreement and the Proposal attached hereto as Exhibit "A," subject to the final
approval of the City Manager and City Attorney as to form, content, and legal sufficiency. The
City Manager is hereby authori z ed to charge the costs of the Services for the Project to Capital
Improvement Program Fund Account No. 30 l-1790-519-6450, which has a balance of $1,351 ,119
prior to this request, or such other funding source as determined by the City Manager to be in the
best interest of the City.
Section 4. Implementation. The City Manager is authorized to take any and all
actions necessary to implement the Project Agreement and the purposes of this Resolution.
Section 5. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 21'1 day of May. 2024.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
I S SEROTAH
& BI RMAN, P.L.
CITY ATTORNEY
APPROVED:
MAG>
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Boni ch:
Commissioner Calle:
5-0
Yea
Yea
Yea
Commissioner Liebman: Yea
Commissioner Corey: Yea
Page 2 of2
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: May 21, 2024
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING A PROPOSAL AND PROJECT AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.,
TO PROVIDE DESIGN SERVICES FOR THE REPLACEMENT OF THE EXISTING CULVERT OVER BROAD
CANAL AT SW 58TH STREET BETWEEN SW 63RD COURT AND SW 57TH DRIVE IN AN AMOUNT NOT
TO EXCEED $89,195.60; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PUBLIC WORKS & ENGINEERING
DEPT.)
Suggested Action:
Attachments:
Memo-58st_culvert_design_PWD5-15-24.docx
Reso Approving Project Agreement & Proposal with Kimley-Horn - Culvert Replacement Broad Canal Design.docx
Exhibit A - Proposal City of South Miami_Culvert Replacement.pdf
Exhibit B - Project Agreement Kimley-Horn - Culvert Replacement Design over Broad Canal.DOCX
Res No 056-22-15809.pdf
City of South Miami Culvert (SW 62nd Pl 58th St) 01-30-24.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, May 21, 2024
SUBJECT:Culvert Design Replacement at SW 58th Street between SW 63rd Court and SW
57th Drive Over Broad Canal
RECOMMENDATION:Approve the proposal and project work/purchase order with Kimley-Horn
and Associates, Inc. to provide design services for the replacement of the
Culvert at SW 58th Street between SW 63rd Court and SW 57th Drive over
Broad Canal.
BACKGROUND:The SW 58th Street Culvert was inspected on January 30,2024,and it was
observed that the Corrugated Metal Pipe (CMP) walls are corroded along
the entire length of the structure throughout the splash zone area and the
Culvert wall thickness has deteriorated along this section with localized
areas having near 100% section loss and associated pin holes. The south
channel embankment also exhibits an area of erosion causing
undermining. The deterioration and extent of section loss has diminished
the load bearing capacity of the culvert structure and Marlin Engineering
recommended the installation of load posting signs at both approaches to
the culvert and replacement of the CMP culvert.
The Miami-Dade County Department of Transportation and Public Works
was immediately notified,and the signs were installed around April 30,
2024.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
As the next City’s rotation list consultant, Kimley-Horn and Associates, Inc.,
was requested to provide a proposal for design services to replace the
existing culvert. Kimley-Horn and Associates, Inc., is one of six firms
selected by Resolution No. 056-22-15809, to provide professional service
agreements for engineering services on an as-needed basis in accordance
with Florida Statute 287.055, “Consultants Competitive Negotiation Act.
VENDOR &EXPENSE:Kimley-Horn and Associates, Inc.
Proposal/contract amount not to exceed $89,195.60.
FUND &ACCOUNT:Amount not to exceed $ 89,195.60. Please refer to the consultant contract
and fee schedule. The expenditure shall be charged $89,195.60 to the
Capital Improvement Program Fund account number 301-1790-519-6450
which has a balance of $1,351,119 prior to this request.
ATTACHMENTS:Resolution
Resolution 056-22-15809
Routine Inspection Report completed on January 30, 2024
Proposal – Kimley-Horn and Associates, Inc., dated April 23, 2024
3
PROJECT AGREEMENT
Between
CITY OF SOUTH MIAMI, FLORIDA
And
KIMLEY-HORN AND ASSOCIATES, INC.
Project Name: Design Services for Replacement of the Existing Culvert over Broad Canal at
SW 58 1h Street between SW 63rd Court and SW 571h Drive
1 of 1
160
PROJECT AGREEMENT
Between
CITY OF SOUTH MIAMI, FLORIDA
and
KIMLEY-HORN AND ASSOCIATES, INC.
Project Name:
Design Services for Replacement of the Existing Culvert over Broad Canal at
SW 58th Street between SW 63rd Court and SW 57th Drive
Subject to the provisions contained in the "Professio nal Services Agreement for Professional
General Engineering and Architectural Services" (hereinafter referred to as the "Professional Servic es
Agreement") between the CITY OF SOUTH MIAMI, FLORIDA (hereinafter referred to as "City") and
KIMLEY-HORN AND ASSOCIATES, INC. (hereinafter referred to as "Consultant") dated May 3, 2022,
which Professional Services Agreement was competitively procured through Request For Qualifications
(RFQ) No. PW2022-03 in acco_~dance with Section 287 .955, Fl orida Statutes. This Project Agreement is
made effective as of the 6 IG¼: day of (Y\~ , 2024, and authorizes the Consultant to
provide the services as set forth below:
SECTION 1. SCOPE OF SERVICES
1.1 Consultant shall provide professio nal genera l eng in eering services (the "Services") for
design services for the Replacement of the Existing Cu lvert ove r Broad Cana l at SW 58 11' Street between
SW 63rd Court and SW 578 th Drive (the "Project") in accordance with the terms and conditions of th e
Agreement and shall complete the tasks that are identified and described in the Project Proposal attached
hereto as Exhibit "1" (the "Proposal") for the City.
1.2 The City may request changes that wo uld increase, decrease, or otherwise modify the
scope of services outlined under the Proposal attached hereto as Exhibit "1 ." Such changes must be
contained in a written change order executed by the parties in accordance with the provisions of th e
Agreement, prior to any deviation from the terms of this Project Agreement, including the initia ti on of any
extra work.
SECTION 2. DELIVERABLES
2.1 As part of the scope of Services and Project schedule, the Consultant shall provide th e
City with the Deliverables identifi ed in the Proposal attached hereto as Exhibit "1 ."
SECT ION 3. TERMfTIME OF PERFORMANCE/DAMAGE
3.1 Ter m. Thi s Project Agreement shall commence o n the date th is instrument is fully
exec uted by all parties and shall con tinu e in fu ll force and effect un til terminated pursuant to Section 6
herein or other applicable provisions of th e Ag re ement. The City Manager, in his sole discretion, may
extend the term of this Project Agreement through written notification to the Consultant. Such extension
shall not exceed 90 days. No further extensions of this Agree ment shall be effective unle ss a uth orized by
th e City Manag er.
I of4
161
3.2 Commencement. Services provided by the Consultant under this Project Agreement and
the time frames applicable to this Project shall commence upon the date provided in a written Notice to
Proceed ("Commencement Date") provided to the Consultant by the City. The Consultant shall not incur
any expenses or obligations for payment to third parties prior to the issuance of the Notice to Proceed.
Consultant must receive written notice from the City Manager prior to the beginning the performance of
services.
3.3 Contract Time. Upon receipt of the Notice to Proceed, the Consultant shall provide the
Services for the Project to the City on the Commencement Date, and shall continuously perform the
Services for the Project to the City, without interruption, in accordance with the time frames set forth in the
Proposal attached and incorporated into this Project Agreement as Exhibit 11 1". The number of calendar
days from the Commencement Date, through the date set forth in the Project Schedule for completion of
the Project or the date of actual completion of the Project, whichever shall last occur, shall constitute the
Contract Time.
3.4 All limitations of time set forth in this Project Agreement are of the essence.
SECTION 4. AMOUNT, BASIS AND METHOD OF COMPENSATION
4.1 Compensation. Consultant shall be compensated for the provision of the Services for the
Project in accordance with Exhibit "1" attached hereto. Consultant shall receive a total lump sum fee of
$89,195.60 for the provision of the Services for the Project.
4.2 Reimbursable Expenses. All reimbursable expenses are included in the total
compensation listed in Section 4.1 above.
SECTION 5. BILLING AND PAYMENTS
5.1 Invoices
5.1.1. Compensation and Reimbursable Expenses. Consultant shall submit invoices
which are identified by the specific project number on a monthly basis in a timely manner. These
invoices shall identify the nature of the work performed, the phase of work, and the estimated
percent of work accomplished in accordance with the Payment Schedule attached hereto as Exhibit
"1" and made part of this Project Agreement. Invoices for each phase shall not exceed amounts
allocated to said phase plus reimbursable expenses accrued during each phase. The statement
shall show a summary of fees with accrual of the total and credits for portions paid previously.
5.1.2. Florida Prompt Payment Act. The City shall pay the Contractor in accordance with
the Florida Prompt Payment Act after approval and acceptance of the Services by the City
Manager.
5.2 Disputed Invoices. In the event that all or a portion of an invoice submitted to the City for
payment to the Consultant is disputed, or additional backup documentation is required, the City shall notify
the Consultant within fifteen (15) working days of receipt of the invoice of such objection, modification or
additional documentation request. The Consultant shall provide the City within five (5) working days of the
date of the City's notice. The City may request additional information, including but not limited to, all
invoices, time records, expense records, accounting records, and payment records of the Consultant. The
City, at its sole discretion, may pay to the Consultant the undisputed portion of the invoice. The parties
shall endeavor to resolve the dispute in a mutually agreeable fashion.
2of4
162
5.3 Suspension of Payment. In the event that the City becomes credibly informed that any
representations of the Consultant. provided pursuant to Subparagraph 5.1. are wholly or partially
inaccurate. or in the event that the Consultant is not in compliance with any term or condition of the
Agreement or this Project Agreement. the City may withhold payment of sums then or in the future otherwise
due to the Consultant until the inaccuracy. or other breach of Agreement or Project Agreement. and the
cause thereof. is corrected to the City's reasonable satisfaction.
5.4 [INTENTIONALLY OMITTED]
5.5 Final Payment. Submission to the Consultant's invoice for final payment and
reimbursement shall constitute the Consultant's representation to the City that. upon receipt from the City
of the amount invoiced. all obligations of the Consultant to others. including its consultants, incurred in
connection with the Project. shall be paid in full. The Consultant shall deliver to the City all documents
requested by the City evidencing payments to any and all subcontractors. and all final specifications, plans,
or other documents as dictated in the Proposal, Scope of Services, and Deliverables. Acceptance of final
payment shall constitute a waiver of all claims against the City by the Consultant.
SECTION 6. TERMINATION/SUSPENSION
6.1 For Cause. This Project Agreement may be terminated by either party upon five (5)
calendar days written notice to the other should such other party fail substantially to perform in accordance
with its material terms through no fault of the party initiating the termination and fails to cure the failure to
perform within such five (5) day period. In the event that Consultant abandons this Project Agreement or
causes it to be terminated by the City, the Consultant shall indemnify the City against any loss pertaining
to this termination. In the event that the Consultant is terminated by the City for cause and it is subsequently
determined by a court by a court of competent jurisdiction that such termination was without cause. such
termination shall thereupon be deemed a termination for convenience under Section 6.2 and the provision
of Section 6.2 shall apply.
6.2 For Convenience. This Project Agreement may be terminated by the City for convenience
upon fourteen (14) calendar days' written notice to the Consultant. In the event of such termination, the
Consultant shall incur no further obligations in connection with the Project and shall, to the extent possible
terminate any outstanding subconsultant obligation(s). The Consultant shall be compensated for all
Services performed to the satisfaction of the City and reimbursable expenses incurred prior the date of
termination. In such event, the Consultant shall promptly submit to the City its invoice for final payment and
reimbursement which invoice shall comply with the provisions of Section 5.1. Under no circumstances shall
the City make payment of profit to the Consultant for services which have not been performed.
6.3 Assignment upon Termination. Upon termination of this Project Agreement. a copy of all
work product of the Consultant shall become the property of the City and the Consultant shall within ten
(10) working days of receipt of written direction from the City, transfer to either the City or its authorized
designee, a copy of all work product in its possession, including but not limited to designs, specifications,
drawings, studies, reports and all other documents and data in the possession of the Consultant pertaining
to this Project Agreement. Upon the City's request. the Consultant shall additionally assign its rights, title
and interest under any subcontractor's agreements to the City.
6.4 Suspension for Convenience. The City shall have the right at any time to direct the
Consultant to suspend its performance, or any designated part thereof, for any reason whatsoever, or
without reason, for a cumulative period of up to thirty (30) calendar days. If any such suspension is directed
by the City, the Consultant shall immediately comply with same. In the event the City directs a suspension
of performance as provided herein, through no fault of the Consultant, the City shall pay the Consultant as
full compensation for such suspension the Consultant's reasonable cost, actually incurred and paid, of
demobilization and remobilization.
3of4
163
Section 7. American Rescue Plan Act Contract Conditions.
7.1 The Consultant acknowledges that the Services authorized under this Project Agreement
may be fully or partially funded utilizing Coronavirus State and Local Fiscal Recovery Funds allocated to
the City pursuant to the American Rescue Plan Act ("ARPA"). Towards that end, the Consultant shall be
required to comply with all laws, rules, regulations, policies, and guidelines (including any subsequent
amendments to such laws, regulations, policies, and guidelines) required by ARPA, as further detailed in
the ARPA Addendum.
If compliance with the ARPA Addendum is required, the City shall select this box: □.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.
SIGNATURE PAGE FOLLOWS.]
4of4
164
I N WITN ESS WHEREOF , the parties hereto have caused this Project Agreement executed as of
the day and year as first stated above .
ATTEST :
CITY~
AP PR OVED AS TO FORM A ND LEGA L
S UFF IC IE NCY:
~·
WITNESSES:
Pr int Name : Al ejandro Toural , PE
CI TY:
H MIAM I, LORIDA, a
Florida pa l Corpor io n
By:
5/3 J/J._c/ Date: • I
CO NSULTANT:
Tit le: Client Manager
Da te: 0 5/30/2024
I o f I
165
Kimley >>) Horn
April 23, 2024
Aurelio Carmenates, PE
Capital Improvements Program Project Manager
City of South Miami
6130 Sunset Drive
Miami, Florida 33143
Re : Professional Services Agreement
City of South Miami 48-inch Culvert Replacement
City of South Miami 48-/nch Culvert Replacement
Letter of Agreement
Page 1
..
SW 58th Street between SW 63rd Ct. to SW 57th Drive, South Miami, FL 33155
Dear Mr. Carmenates:
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this letter of
agreement (the "Agreement") to the City of South Miami ("Client") for professional consulting services
associated with the above referenced "Project." All work under this scope will be in accordance with the
terms and conditions of Professional General Engineering and Architectural Services RFW # PW2022-
03. Our project understanding, scope of services, ass umption s, schedu le , and fees are provided herein.
PROJECT UNDERSTANDING
Kimley-Horn understands that the City of South Miami has an existing 48-inch culvert located along
SW 58th Street between SW 63rd Court and SW 57th Drive that is structurally deficient based on
documentation provided by the client and needs to be re placed. As part of the 48-inch culvert
replacement , additional roadway and structural improvements will be required to replace the impacted
headwall and roadway section. An approximate location map of the culvert and project area is
provided below.
Project Loc ation Map
kimley-horn.com , 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
144
Kimley >>> Horn
City of South Miami 48-lnch Culvert Replacement
Letter of Agreement
Page 2
The Client seeks to engage Kimley-Horn to provide eng ineering design and post-design services for
the replacement of the existing 48-inch culvert, headwall and roadway section. As part of the
proposed improvements regulatory assistance will be required through the Miami-Dade Division of
Environmental Resource Management (DERM) and the City of South Miami. The scope of services
are provided below.
SCOPE OF SERVICES
Kimley-Horn will provide the services specifically set forth below.
Task 1 -Utility Coordination
Kimley-Horn will perform utility coordination , and review site specific information for the project area.
During this task Kimley-Horn will perform the following services:
a) Conduct up to three (3) field visits to observe readily visible field conditions.
a. Documenting locations of utility and drainage structures w i thin the limits of right-
of-way and to the extent easily visible on the surface.
b) Contact Sunshine 811 to obtain utility owner information.
c) Prepare utility as-built request letters for each utility owner and exhibit of project area .
d) Coordinate with utility owners for as-built information.
a. If utility owners do not respond after following up one time or within thirty (30)
calendar days, additional information may be required from the Client to proceed
with the design.
e) Search for readily available stormwater permits and application re co rds for the project area
and immediate surrounding from agencies such as the Sou th Florida Water Management
District (SFWMD) and Miami-Dade County DERM .
f) Review existing permit information.
Kimley-Horn will rely on information provided by the City of South Miami to complete a review of existing
site conditions. Information to be provided by the Client includes , but is not limited to , existing permits ,
as-builts, and utility information.
Task 2: Design Documents
Kimley-Horn will prepare a design and layout for the 48-inch culvert and headwalls to be replaced. As
part of the design package, Kimley -Horn will prepare a hydraulic analysis and structural calculations
for the proposed 48-inch culvert and headwall, respectively . Th e hydraulic analysis and structural
calculations will be included in the permit applications prepared under Task 4 . In add ition, Kimley-Horn
will prepare roadway plans for the immediate area disturbed by the culvert and headwall replacement.
Roadway improvements will be limited to pavement restoration, milling and resurfacing, and guardrail
replacement. The pavement design to be used for the project is th e one used by Miami-Dade County
Department of Transportation and Public Works (MDC-DTPW) for similar roads unless a different
pavement design is provided by the Client.
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
145
Kimley>>> Horn
The following list of s heets are a nti cipated for t his submittal:
• Cover Sheet
• General Notes
• Typical Section
• Summary of Quant ities
• Roadway Plan
• Culvert Profile
City of South Miami 48-lnch Culvert Replacement
Letter of Agreement
Page3
It is assumed that no sign ifica nt changes to th e desig n scope w ill be made after this submittal and that
th e subsequent tasks are focused on refining th e details of th e project scope and prepa ring construction
leve l documents w hile incorporating minor corrections.
Deliverables:
• Design Drawings (.pdf).
• Culvert Hydraulic Analysis (.pdf).
• Structural Calculations Package (.pdf).
Task 3 : Construction Documents
Upon receipt of comments from the Client on the design d oc uments, Kim ley-Horn wil l prepare
construction leve l documents. I n addition, Kimley-Horn will prepare an opini on of probable cos t to be
submitted to the Client based on the co nstru ction documents submittal.
Th e following li st of sheets are anticipated for thi s an d all further submittals:
• Cover Sheet
• General Notes
• Typical Section
• Sum mary of Qu antities
• Erosion Control Note s and Details
• Stormwater Pollu tion Prevention Pla n
• Ro adway Pl an
• Culve rt Profile
• Typica l Detail s
• Headwall De tai ls
Deliverables:
• Construction Drawings (.pdf).
• Engineer's Opinion of Probable Cost (.pdf).
Task 4-Regulatory Assistance
Kiml ey -Horn w ill coordinate and prepare permit applicat ions and supporting documentation for
s ubmittal to Mi ami-Dad e County DERM an d the City of South Miami Publ ic Works Depart ment. Kim ley -
Horn anticipates the following permit application a re re quired:
• DERM Right of Way Plans Review
• DERM Class Ill
• City of South Miami -Structural Review
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
146
Kimley>>> Horn
City of South Miami 48-/n c /J Culvel1 Replacement
Letter of Agreement
Pag e 4
Kimley-Horn will obtain applicable signatures from the City of South Miami. Permit fees shall be paid
by the Client or by Kimley-Horn and reimbursed by the Client. Kim ley-Horn will respond up to three
rounds of reasonable , consolidated comments and attend up to two meetings. Should add itionally
rounds of comments, meetings or submittal to other agencies be required it can be provided as an
additional service.
Deliverables:
• DERM Plans Review Application
• Response to up to three (3) requests for additional information.
Task 5 -Bidding Assistance
Kimley-Horn will assist during the Bid and Award Phase of the project by providing the following
services to the Client:
• Attend one (1) pre-bid conference after project bid is advertised by the Client.
• Prepare up to three (3) bid addendums in response to bidders' request for information
("RFls") related to the design.
Should a bid evaluation or additional meetings be required it can be provided as an additional service.
Task 7 -Post Design Services
The post design services described below are based on a four-month construction schedule. If the
construction duration exceeds four months , this scope of services will need to be revised accordingly
and any subsequent work shall be done as additional services. Th e work anticipated is:
Shop Drawings Review and Requests for Additional Information : Review, approve or take other
appropriate action in respect to Shop Drawings which the Contractor is required to submit, but only for
conformance with the information given in the Contract Documents and compatibility with the design
concept of the completed Project as a functioning whole as indicated in the Contract Documents.
Kimley-Horn reserves the right to ask the Contractor to revise and/or condense these submittals. Such
review and approvals or other action will not extend to accuracy or completeness of details or
construction means or methods. Kimley-Horn is not responsible for any deviations from the Contract
Documents not brought to Kimley-Horn's attention in writing by the Contractor. Kimley-Horn assumes
up to three rounds of shop drawing reviews and up to three round s of request for additional information.
Field Visits: Kimley-Horn will perform up to thr ee fi eld visits. Such visits and observations by Kimley-
Horn are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress.
Observations are to be limited to spot c hecking , selective measurement , and similar methods of general
observation of the Work based on Kiml ey-Horn's exercise of professional judgment. The purpose of
Kimley-Horn's visits to the site will be to enab le Kimley-Horn to better carry out th e duties and
responsibilities assigned in this Agreement to Kimley-Horn during the post-design phase by Client.
Kimley-Horn shall not, during such visits or as a result of such observations of Contractor's work in
progress, supervise, direct, or have con trol over Contractor's work, nor shall Kimley-Horn have authority
over or responsibility for the means, method s, techniques, equipment choice and usage, sequences ,
sch edules, or procedures of cons tru ction se le cted by Contractor, for safety precautions and programs
incident to the Contractor's work, nor for any failure of Contractor to comply with laws and reg ulation s
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
147
Kimley >>> Horn
City of South Miami 48-tnch Culvert Replacement
Lei/er of Agreement
Page 5
applicable to the Contractor's furnishing and performing the work. Accordingly, Kimley-Horn neither
guarantees th e performance of any Contractor nor assumes responsibility for any Contractor's failure
to furnish and perform its work in accordance with the Contract Documents.
Meetings: Kimley-Horn will attend one pre-construction meeting prior to commencement of
construction . Any additional meetings can be provided as an additional service.
Substantial Completion: After notice from the Contractor that the work completed is ready fo r its
intended use, Kimley-Horn in company with the Cl ient and Contractor will conduct a site visit to
determine if the work is substantially completed. Work w ill be considered substantially complete
following satisfactory completion of all items except for thos e identified on a final punch list. If after
considering any objections of the Client , Kimley -Horn considers the work substantially complete,
Kimley-Horn will notify the Client and Contractor.
Final Notice of Acceptability of th e Work: Conduct a final site visit to determine if th e completed work
of th e Contractor is generally in accordance with the Contract Documents and the final punch list.
Kimley-Horn will also provide a notice th at the work is generally in accordance with the contract
documents to the best of Kimley-Horn's knowledge, information, and belief and based on th e extent of
the services provided by Kimley-Horn under this Agreement and based upon information provided to
Kimley-Horn upon which ii is entitled to rely .
Limitation of Responsibilities: Kimley-horn shall not be responsible for the acts, means, methods,
techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices or
omissions of any Contractor, or of any of their subcontractors, s uppliers, or of any other individ ual or
entity performing or furnishing the Work. Kimley-horn shall not have the authority or responsibil ity to
stop the work of any Contractor.
SERVICES NOT INCLUDED
Any o ther services, including but not limited to the following, are not included in this Agreement:
• Environmental Engineering Services
• Geotechnical Engineering Services
• Subsurface Utility Engin ee ring (SUE)
• Utility Adjustment Plans
• Specifications Package
• Traffic Control Plans
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates . Additional services we can provide include, but are not
limited to, the following :
• Additional site visits.
• Additiona l meetings .
• Submittal to additional regulatory agencies.
• Traffic Control Plans
• Utility Adjustment Plans
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
148
Kimley >>> Horn
INFORMATION PROVIDED BY CLIENT
City of South Miami 48-tnch Culvert Replacement
Letter of Agreement
Page 6
Kimley-Horn shall be entitled to re ly on the completeness and accuracy of all available information
provided by the Client or the Client's representatives. The Client shall provide all information requested
by Consultant during the project, includi ng but not lim ited to the following:
• As-Bui lt Plans
• Historical Design/Permitting Documentation
RESPONS I BILITIES OF CLIENT
In addition to other responsibi lities set out in this Agreement, the Client shall:
• Assign a primary contact for Kimley-Horn .
• Provide information requested by Kimley-H orn needed for the performance of these services.
• Agency fees are not included under th is scope and will be the responsibility of the Client to pay.
• Provide access to the site as required .
• Bid Evaluation
• Bid Meeting
ASSUMPT IONS
• Professional opin ions as to the suitabili ty for a specific purpose herein and the p robability of
approvals are made on the basis of professional experien ce and avai lable data. T he Consultant
does not guarantee that the outcome of permits and entitlements or suitability wi ll not vary from
its opinions.
• Kim ley-Horn's services are being solely performed on the basis of our professional
experience consistent with standard industry practices and reasonableness.
• Kimley-Horn w ill use FOOT pay item s and Specifications for all work performed under this
project.
FEE AND EXPENSES
Kimley-Horn will perform the services in Tasks 1 -7 for the total lump sum fee below. In dividual task
amounts are informational only. All permitting, app lication, and similar project fees will be paid directly
by the Client.
Kiml ey-Horn Task and Description Fee Structure Fee
Task 1 -Utility Coordination Lump Sum $5,487.50
Task 2 -Design Documents Lump Sum $41,970.00
Task 3 -Construction Documents Lump Sum $11,035.00
Task 4 -Regu latory Assistance Lump Sum $10 ,031.00
Task 5 -Bidding Assistance Lump Sum $1,312.00
Task 6-Post Design Services Lump Sum $5 ,823.00
Total 75,658.50
Sub-Consultants
Lump Sum $8,758.00
MG Vera -Survey(Exhibit A) Limiting Amount $4,779.10
Total $13,537 .10
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
149
Kimley>>>Horn
City of South Miami 48-lnch Cu/verl Replacement
Letter of Agreement
Page 7
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
Payment will be due within 30 days of your receipt of the invoice and shou ld include the in voice number
and Kimley-Horn project number. Reimbursable expenses will be invoiced based upon expenses
incurred. All permitting, application, and similar project fees will be paid directly by the Client.
CLOSURE
In addition to the matters set forth herein , our Agreement shall include and be subject to, and only to,
the attached Standard Provisions, which are incorporated by reference. As used in th e Standard
Prov is ions, "Kimley-Horn" shall refer to Kimley -Horn and Associates, Inc., and "Client" shall refer to the
City of South Miami.
Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in a
PDF . We can also provide a paper copy via regular mail if request ed . Please include the invoice
number and Kimley-Horn project number with all payments. Please provide the following information:
Please email al l invoices to ___________ _
Please copy _________________ _
If you concur in all the foregoing and wish to direct us to proceed with t he services, pleas e have
authorized persons Kimley-Horn with a purchase order and notice to proceed. Consultant will
commence services on ly after Consultant has received a fully executed agreement. Fees and times
stated in this Agreement a re valid for sixty (60) days after the date of this letter.
We appreciate th e opportunity to provide these services. Please contact me or Mr. Alejandro Toural
if you have any questions.
Sincerely,
KIM LEY-HORN AND ASSOCIATES, INC .
kimley-horn.com
Alejandro Toural, PE
Project Manager
2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134
I
305-673-2025
150
Kimley >» H9rn
Professlonal General Ensfnaertng &Architectural Servtces RFQ #PW20ll-D3
Wage Rates Summary
City of South Miami
Job Classlfkatlan Benchmark Hourly Rate
Principal $180.00
Sr. Protect Manager $150.00
Protect Manager $130.00
senior Engineer $125.00
Senior Planner $125.00
Planner $85.00
Senior Traffic Engineer $125.00
Traffic Engineer S85.00
Senlor Designer/ Engineer $90.00
Designer $80.00
Enalneerlng Intern $75.00
Senior CADD Technician $75.00
CADD Technician $65.00
GIS Technician 580.00
Senior Construction lnsoector $90.00
Construction Inspector $75.00
Senior Landscaoo Architect $125.00
Landscape Architect $115.00
Landscape Architect Intern $70.00
Arborlsl $75.00
Utility Coordinator $90.00
Surveyor / Mapper $85.00
Survev Technician $60.00
2-Man Survey Crew $115.00
3-Men Survey Crew $125.00
4-Men Surve'/ Crew $135.00
Senior Certtned Bridge Inspector/ Diver $125.00
Certified Bridge Inspector/ Di'ler $90.00
Flre Protection Engineer $90.00
Plumbing Engineer $90.00
Mechanical Engineer $90.00
Electrical Engineer $90.00
Geotechnlcal EnRlneer $120.00
Geoloalst $90.00
Environmental Scientist $8S.OO
Senior Administrative Assistant $65.00
Clerlcal $45.00
l<lmley-Hom CSMCounter
Proposed Rates Offer
$288.00 $210.00
$240.00 $190.00
$208.00 $169.00
$200.00 $160.00
$200.00 $14S.OO
$136.00 $105.00
$200.00 $150.00
$136.00 $110.00
$144.00 $115.00
$128.00 $104.00
$120.00 $9750
$120.00 $97.50
$104.00 $84.50
$128.00 $100.00
$144.00 $110,00
$120.00 $97.50
$200.00 $155.00
$184.00 $135.00
$112.00 $91.00
$120.00 $97.SO
$144.00 S115.00
$136.00 $110.SO
$96.00 $78.00
$184.00 $130.00
$200.00 $140.00
$216,00 $165.00
$200.00 $1S0.00
$144.00 $115.00
$144.00 $117.00
$144.00 $117.00
$144.00 $117.00
$144,00 $117.00
$192.00 $150.00
$144.00 $117.00
$136.00 $105.00
$104.00 $84.S0
$72.00 $5850
151
Kimley>»Horn WORK BREAK DOWN FEE SCHEDULE
:
PROJECT: South Miami 48-inch Culvert Replacement3 (SW 63rd Ct.) SHEET: 1 of I
CLIENT: Citv of South Miami PROJECT NO.
ESTIMATOR: Alejandro Toural. P.E. DATE: 04/22/24
DESCRIPTION: 48-inch Culvert Replacement. Roadway and Structural Improvements
Sr. Project Project Sr. CADD CADD Sr. Admin Line Task
Principal Manager ManaRer Engineer Technician Technician Assistant Total Total
Task J -Utility Coordination
Field Visit 3 9 $1.542.00
Review E.xisting Pennits 3 $345.00
Utility Coordination (Design Ticket. Corresnondence. Exhibits, Follow Un) 2 10 25 $3.600.S0
SS,487.S0
Task 2 -Desi~n Documents
Drainage Design 10 60 $8,590.00
Roadway Design 10 60 $8.S90.00
Structural DesilUI 10 60 $8.590.00
Hvdraulic Analysis 40 $4,600.00
Structural Calculations 40 $4,600.00
CADSupp0n 10 60 $7,000.00
$41,970.00
Task 3 -Construction Documents
Construction Documents 3 12 40 20 $9.148.00
OPC 3 12 $1,887.00
$11,035.00
Task 4 -Regulatory Assistance
Class Ill Permit/Right Of Way Plans Review 2 20 2 $2,807.00
Public Works -Structural 2 20 $2,638.00
RAJ (3) 3 30 $3,957.00
Meetings (2) I 4 $629.00
$10,031.00
Task S -Bidding Assistance
Pre-Bid Conference Meeting I $11S.00
Design Clarification and Coordination (3 RFls) 3 6 Sl.197.00
$1,312.00
Task 6 -Post-Daign Services
Shoo Drawing Review 9 $1,035.00
3 Construction Field Visits 3 6 $1.197.00
Pre-Construction Meetings 3 $507.00
RFls {3) 6 $690.00
Substantial Completion Field Visit 3 6 $1,197.00
Final Field Visit and Certification 3 6 $1,197.00
$5,823.00
TOTAL HOURS 0 3 73 458 80 0 27
LABOR RATE {$/HOUR) 210.00 190.00 169.00 115.00 97.50 84.S0 84.SO
SUBTOTAL SO.OD 5570.00 S12.337.00 $52,670.00 $7,800.00 S0.00 $2,181.S0
PAGE TOTAL 575.658.S0 $75,658.50
152
I Exhibit A: MG Ve ra -Survey & Su e Serv ices
M.G. VERA
&ASSOCIATES
Alejandro Toural , PE
Kimley-H orn
2 Alh ambra Plaza
Suite 500
Cora l Gables , FL 33134
Project: SW 581h St.
Limits: See Attached Sketch
Survey/SUE Scope of Service
13960 SW 47,h St, Miami, FL 33175
t: 305.221.6210 I f: 305.221.1295
www.mgvera.com
Apri l 19, 2024
Be low is the scope of services for the Design Survey services for the above referenced project. All scope items are
based on Design Survey cr iteria and are derived from the FOOT Project Act ivi ty 27: Survey Staff-Hour spread sheet ,
attached hereto. In addition to the specific scope items, all work shall be accomplished in accordance with the criteria
estab lished by the Departments Highway Fie ld Specifications, Survey Handbook (Survey Procedure Topic No. 550-
030-101 a) (Chapter 20 , sec 23 (3)(a), F.S .),CADD Production Criteria Handbook and must comp ly with the Standards
of Practices for Land Surveyors Ru le 5J -1 7 F.A.C., Florida Statue 472.027.
Scope of Services
This scope is derived with the intention of gathering sufficient survey data to submit a comp lete design survey. The
proposed Design Survey Scope of work includes the following ta sks:
Survey
Horizontal Control
Horizontal Project Network Control (HPNC) will be estab lished on the Florida State Plane Coordinate System, East
Zone, and North American Datum (NAO) of 1983 / Latest Adjustment.
Vertical Control
Vertical Project Network Control (VPNC), will be estab lish ed on the NGVD 29 vertical datum.
Survey Baseline and Right of Way Lines
The Historic survey baseline and right of ways will be establ ished and all intersecting side-streets as per recorded
instruments including Department Rig ht of Way Maps, platted and / or ded icated ri ghts of ways, etc. Survey
baselines will be placed in Tope file , PNC sheet and the survey database .
Topographic Survey/ DTM (30)
Topographic and DTM Survey will be performed from right of way to right of way along the project limits as shown on
Exhibit A attached here-to. All above ground features and improvements, break-lines , high and low points wi ll be
located with sufficient den sity of points in order to create a DTM. All topograph ic features will be located includi ng:
existing lighting, pavement markings, trees, pedestrian ramps, driveways, visible above ground utilities, sodded and
paved areas, drainage structures, etc. All Topograph ic/ DTM Surveys will follow and meet all app licable standards &
guidelines and delivered in AutoCAD .
-'
Surveyors I Mappers I Subsurface Utilities I Utility Coordination Im
Drainage Survey
A Drainage Survey will be performed within the project limits. Survey will identify the type of structu re, rim elevation,
pipe invert elevatio n, pipe materials, direction, size and condition.
Note:
• In cases were structure is full of water and or sediment, MGV will visit said structures a maximum of 2 visits ;
if structures is still un-accessible, said structure will be reported to the Project Manager. Structure c/eanout
will be performed by City of South Miami Maintenance crews.
Channel Survey
Provide ca nal cross sections within the project limits. Cross sec ti ons to be taken at the face of the culvert headwall
and approximately 5' out from the cu lvert.
Sectional/Grant Survey & Subdivision Locations
Survey consisting of field locations of section corners, 1/4-sectio n corne rs, and fracti onal corners as well as block
closu res, monumen t lines, etc., will be performed in order to establish the right of way lines along all intersecting
side-streets.
Work Zone Safety
Work zone survey safety will be provided as requi red by applicable standards.
Project Network Control Sheet
PNC will be displayed as part of the Topographi c Survey Map and include set control points with their horizontal and
vertical va lues (X, Y & Z), as we ll as station and off-set for the project co rrido r
Topographic Survey Map
Master CADD File
• Alignment
• Section and 1 /4 Section Lines
• Subdivisions/ Property Li nes
• Existing Right of Way
• Topography
Sheet Fil es
• Topographic Survey Cover Sheet
• Topographic Survey Key Sheet
• Topographic Survey Detail Sheet
Underground Utilities
MGV will provide up to 6 Utility Lo cates (Test Holes) on specific utility con flict s as identified by the EOR.
A bank of 6 te st holes has been estimated. If additional te st holes are required, an addendum will be provided to
cover the additional te st holes.
MGV will notify Sun sh in e One-Call 48 hours in advance of performing the utility locates (test holes). A non-
destructive vacuum excavatio n system wi ll be utilized to expose the utilities or perform exploratory test holes. Test
holes performed will be of minimum size (usua lly 1' by 1 '). Backfill of test holes will be perfo rmed utilizing material
removed. Test hole s performed in the street will be patched utilizing co ld patch. Basic maintenance of traffic (signs,
cones) will be included.
Subsurface Utility Designating and Locating Conditions and Understandings
Surveyors I Mappers I Subsurface Utilities I Utility Coordination IIJ •
Th e utility designates and loca te s are for design purposes on ly. Th e Fl orida One Call must be notified forty-eight (48)
hours in advance of any excava tion.
Accuracy of Geophysical Mapping techniques, although highly reliable, are subjec t to outside interference. A few
examples are : Soil condition, materi al conduc ti vity, depth of utility, and va ri ous other geo logical anomali es that may
distort or hinder electromagnetic and GPR frequencies .
MGV wil l make every effort possible utilizing sta te of th e art techno logy to designate and locate underground utilities;
however there are no guarantees that all underground utilities or structure s will be detected .
MGV will not access co nfined spaces and is not included in this fee estima te. If access ing confined spaces are
req uired, MGV will notify th e cl ien t to discuss opt ions. Add ition al fees ma y be applicable.
Additional Clarifications and Understandings
If cap rock or an obstruction is encountered during th e test hole phase and furt her vacuum excavation cannot be
completed or performed without the potential for utility damage, MVG wi ll consider the tes t hole completed, measure
the depth to th e top of th e cap rock or obs tru ction reached, survey the locat ion and co nsider the test hole comp leted
and invoi ce accordingly.
Th e below fe e includ es only backfill of test holes utili zing material removed in natural grou nd or co ld patch within
aspha lt pavement or concrete in sidewalks for the approximate 1' x 1' test hole. If add itional restorat ion is required ,
MG Vera will provid e an additional proposa l to cove r the additi onal expe ns e.
Bas ic ma in te na nce of traffic (signs, cones) is includ ed, but if advanced MOT is req uired , MGV will provide a cost
estimate to cover these additional expenses.
This est imate does not include fees for signed and sealed MOT pla ns.
Fees:
Survey
To pographic/DT M (30) Survey (Lump Sum):
Underground Utilities
Test Holes (Limiting Amou nt)-6 Test Holes
$463.60/test hole
SUE Survey/Office Su pport (Limitin g Amount):
City of South Miami Te st Hole Permit App lication (Lump Sum)
• If Required by the City
Total Budget:
$6,883.00
$2,781.60
$1,997.50
$1,875.00
$13,537 .10
Please refe r to the attached sprea dsheet for ou r staff-h our breakdown and Fee shee t attached here-to.
We loo k forward to providing our services and please co ntact me if you have any questions or require additional
inform ati on.
Sincerely,
Manuel G. Vera & Associates, Inc.
~~--
Mark R. Sowers , PSM
Surveyors I Mappers I Subsurface Utilities I Utility Coordination Im
"' :!::
E
:.J
~ r::
::::J
(/J
ESTIMATE OF WORK EFFORT AND COST· SUBCONSULTANT
Name of Project
County:
FPN:
FAPNo· ..
Staff Classlfi:atlon
~-Lllndacapo AtcNtec:lu111 Plans
IZ7. SWfty (Reid & Offlco Support)
128. FholognlmmD11y
29,Mapplng
30. Tetmlrlal Mobile UDAR
35. ~chnlcal
Total Staff Hours
Total Staff Cost
Ci1y of Sou1h I/Jami SW 58th Sl
Miami -Dado county
0
NIA
Senlcw Sun,eyor/ TotllSllff Project HolnFn:xn Mapper
"SHSll'nmaly Manager
Finn" S1DO.DO S110.5C
0 0 0
14 1 G
0 0 0
15 2 4
D 0 0
0 D 0
29 3 10
$570.00 $1,105.00
Notes:
Surwy Staff Class!-
Tochnlclan flcltlon4
S71.00 S0.00
0 D
7 0
0 0
9 D
0 0
0 D
,e 0
$1.248.00 $0.00
1. This sheet to be used by Subconsulllnt to calculate its fee.
MGV.J(H Cll;f cl S. 1111111 Fm 58111St. '-1W4_T~ Sur-.., Soulll l,laml Budl Ram
r:..S11N1°Sw
Staff Clalllll-StaffClassl-Staffelassi-
flcationS flcatlon 6 flcatlon7
SO.OD sn.OD sa.OD
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
D D 0
0 0 0
S0.00 S0.00 S0.00
Pllge 1 ol 1
Staff Classl-
ricatlonB
SO.OD
0
0
0
0
D
0
0
S0.00
Consullant Name: Manuel G. Ven, & Aasoc., Inc.
Staff Classl-Staff Classl-Staff Classl-
ficatlon9 flcatlon 10 ficatlon 11
SO.OD SO.OD S0.00
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
$0.00 so.co SO.DO
SALARY RELATED COSTS:
OVERHEAD:
OPERATING MARGIN:
FCCM (Facllltlcs Capital Cost Money):
EXPENSES:
SUBTOTAL ESTIMATED FEE:
Survey Crew Party of 4 24
SUBTOTAL ESTIMATED FEE:
GRAND TOTAL ESTIMATED FEE:
Consultant No.:
Date: 4/22/2024
Estimator: Manny Vera Jr
Staff Classl-
flcation12
so.co
0
0
0
0
0
0
0
S0.00
0%
0%
0.00%
0.00%
4-mlncrew@
SH Salary
Ac~ ~
0 so
14 s1.m
0 so
15 S1,SU
D so
0 so
2SI
S2.e2SJXI
C..• sz.m.cg
185.00 /hour
Aver.ago
Rate Por
Task
IICIV/01
$119.93
fOIV/0!
$101.60
IIOIV/0!
fOIV/0!
S100.79
$2,923.00
SO.DO
S0.00
S0.00
S0.00
$2,923.00
$3,860.00
$6,883.00
SO.OD
$6,883.00
412212024 2:19 PM
-""
(JI
0C)
ESTIMATE OF WORK EFFORT AND COST-SUBCONSULTANT
Nome of Project
county:
FPN:
FAPNo.:
Staff Classification
1211. LlncllCl;IO~o Plans
t7. Swvay (1'leld & Office SupponJ
28. Photoc,ammetJy
~.Mapping
~-Tfflellrlal Mobile UOAR
~5. Geotedln!cal
Total Staff Hours
T 0111 Stan ... ost
Ci1y of Sou1h Miarri SW 58th St. Suivey SUE Support
Lfaml-Dade county
0
NIA
Senior Surveyor/ Swwy TOCIIS!lff Projctct Hours From Mapper Teehnlclan
'SH Sl.1Mla,y Manager
Arm-SIS0.00 SIIO.SO S7a.oo
0 D 0 0
8 1 3 2
0 0 0 0
D 0 0 0
0 0 0 0
0 0 D 0
8 1 3 2
S1SO.OD $331.50 s1se.00
Notes:
Staff Ciani-
ficatlon4
S0.00
D
0
0
0
0
0
0
SO.OD
1. This sheet to be used by Subconsultanl to calculate its fee.
MGV.J(H CII'/ d S. Mam! tN/ 58111 SL SUE 8'ney Support SlJIII Holn 4-1~2'_Soulll r.bml 8eDc11 RDID F•m..-sw
Staff Closs!-Staff Cllssl-StaffClassi-
ficatlon5 ficatlon 6 flcatlon7
so.oc S0.00 $0.00
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
SQ.DD SO.OD SO.DO
Paao1ol1
Staff Ciani-
ficatlon a
$0.00
D
0
0
0
0
0
0
so.oo
Consullanl Nome: Manuel G. Vera & Assoc., Inc.
Staff Cius!-StaffCllul-Staff Ciani-
flcatlon9 flcatlon 10 flcatlon 11
so.oo SD.DO SQ.DO
D 0 0
D 0 D
D 0 D
0 0 0
0 0 0
0 0 0
0 0 0
so.oo SO.OD $0.00
SALARY REV.TEO COSTS:
OVERHEAD:
OPERATING MARGIN:
FCCM (Faciities capital COst Money):
EXPENSES:
SUBTOTAi. ESTIMATED FEE:
Survey Crew Pany of 4 8
SUBTOTAL ESTIMATED FEE:
GRAND TOTA!. ESTIMATED FEE:
COnsullant No.:
Dale: 4/1912024
Estimator: Manny Vera Jr.
Staff Cllssl-
flc1111on12
SO.DO
0
0
0
0
0
0
0
SO.OD
0%
0%
0.00%
0.00%
SH
By
Activity
0
8
0
0
0
0
8
Oll&ll•
Sllary
Cost By
Activity
so
sen
so
so
so
so
$177..511
S877.SO
Awngo
Rite Per
Task
IIDIV/0!
$112.92
IOIVID!
IOIV/0!
IIXVIO!
IIQVID!
$112.92
$677.50
SO.OD
SO.DO
SO.00
SO.OD
4-!Mncrew@ 165.00 /hour
5677.50
S1,320.00
$1,997.50
S0.00
$1,997.50
.,,Cl/2024 4:48PM
-Ii
CJ1 co
Namo or Project
County:
FPN:
FAPNo.:
Smff Classiflca tlon
~-Landsclpo Atcllltectllre Pwm
l27. Saf'W/ (Fldd & Offlcc SUpport)
28. PllotogrammetJy
~.Mapping
30. Terres1Jlel Mobile UDAR
~. Gcotcdlnlcal
Toau Staff HOura
TOtllStln~
ESTIMATE OF WORK EFFORT AND COST• SUBCONSULTANT
City of Sou1h 1.11ml SW 581h St. Test Hole Penni! Suppon
Mlaml • Dade county
0
NIA
senior Surwyor/ Surwy StllffClassl-TG(IISlal! Project HoulaFtom
"SH Summary Manager Mapper Technlclan flcatlon4
Arm" $190.00 :mo.so S7MO S0.00
0 0 0 0 0
17 2 10 5 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
17 2 10 5 D
s:JaD.00 $1,105.00 S390.DO SO.DD
Notes:
1. This sheet to be used by Subconsullant to calculate 11s fee.
StaffClassl-StaffCbssl-S1affClassl-StaffClassl-
flcation 5 flcatlon 6 flcation 7 flcatlon 8
S0.00 $0.00 SO.OD S0.00
0 0 0 0
0 0 0 D
0 0 0 0
0 D 0 0
0 0 0 0
0 D 0 D
0 D D D
SD.DO SQ.00 SO.DD S0.00
Pago1cl1
Consullant Name: Manuel G. Vera & Assoc., Inc:.
Staff Ciani-SUlffClassl-StaffClassl-
flcatian 9 flcatlon 10 flcation 11
S0.00 S0.00 SO.OD
0 0 0
0 0 0
0 0 0
0 0 D
0 0 0
0 0 0
D 0 0
SD.DO SO.DD SO.DO
SALARY RELATED COSTS:
OVERHEAD:
OPERATING MARGIN:
FCCM (Facmties Capital Cost Money):
EXPENSES:
SUBTOTAL ESTIMATED FEE:
Survey Crew Party of 4 o
SUBTOTAL ESTIMATED FEE:
GRAM> TOTAL ESTIMATED FEE:
Consullant No.:
Date: 4/19/2024
Estimator. MDnny Vera Jr
Staff Ciani-
flcatlon12
S0.00
0
0
0
0
0
0
0
SO.DD
0%
0%
0.00%
0.00%
SH
By
A!:tlvlty
0
17
0
0
0
0
17
Salary
CostBy
Ac1lvlty
so
$1,075
so
so
so
so
$1,175.00
Awrage
Rate Per
Task
IOIV/DI
$110.29
flllVIDI
IIIOIWO!
tDIV/0!
IIDIVIDI
$1111.21
$1,875.00
SO.DO
SO.DO
SO.DO
SO.OD
4-rnancnw@ 165.00 I hour
$1,875.00
SO.OD
$1,875.00
S0.00
$1,875.00
U1Dl2024 ,U1 PM
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 1
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
April 23, 2024
Aurelio Carmenates, PE
Capital Improvements Program Project Manager
City of South Miami
6130 Sunset Drive
Miami, Florida 33143
Re: Professional Services Agreement
City of South Miami 48-inch Culvert Replacement
SW 58th Street between SW 63rd Ct. to SW 57th Drive, South Miami, FL 33155
Dear Mr. Carmenates:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this letter of
agreement (the “Agreement”) to the City of South Miami (“Client”) for professional consulting services
associated with the above referenced “Project.” All work under this scope will be in accordance with the
terms and conditions of Professional General Engineering and Architectural Services RFW # PW2022-
03. Our project understanding, scope of services, assumptions, schedule, and fees are provided herein.
PROJECT UNDERSTANDING
Kimley-Horn understands that the City of South Miami has an existing 48-inch culvert located along
SW 58th Street between SW 63rd Court and SW 57th Drive that is structurally deficient based on
documentation provided by the client and needs to be replaced. As part of the 48-inch culvert
replacement, additional roadway and structural improvements will be required to replace the impacted
headwall and roadway section. An approximate location map of the culvert and project area is
provided below.
Project Location Map
6
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 2
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
The Client seeks to engage Kimley-Horn to provide engineering design and post-design services for
the replacement of the existing 48-inch culvert, headwall and roadway section. As part of the
proposed improvements regulatory assistance will be required through the Miami-Dade Division of
Environmental Resource Management (DERM) and the City of South Miami. The scope of services
are provided below.
SCOPE OF SERVICES
Kimley-Horn will provide the services specifically set forth below.
Task 1 – Utility Coordination
Kimley-Horn will perform utility coordination, and review site specific information for the project area.
During this task Kimley-Horn will perform the following services:
a) Conduct up to three (3) field visits to observe readily visible field conditions.
a. Documenting locations of utility and drainage structures within the limits of right-
of-way and to the extent easily visible on the surface.
b) Contact Sunshine 811 to obtain utility owner information.
c) Prepare utility as-built request letters for each utility owner and exhibit of project area.
d) Coordinate with utility owners for as-built information.
a. If utility owners do not respond after following up one time or within thirty (30)
calendar days, additional information may be required from the Client to proceed
with the design.
e) Search for readily available stormwater permits and application records for the project area
and immediate surrounding from agencies such as the South Florida Water Management
District (SFWMD) and Miami-Dade County DERM.
f) Review existing permit information.
Kimley-Horn will rely on information provided by the City of South Miami to complete a review of existing
site conditions. Information to be provided by the Client includes, but is not limited to, existing permits,
as-builts, and utility information.
Task 2: Design Documents
Kimley-Horn will prepare a design and layout for the 48-inch culvert and headwalls to be replaced. As
part of the design package, Kimley-Horn will prepare a hydraulic analysis and structural calculations
for the proposed 48-inch culvert and headwall, respectively. The hydraulic analysis and structural
calculations will be included in the permit applications prepared under Task 4. In addition, Kimley-Horn
will prepare roadway plans for the immediate area disturbed by the culvert and headwall replacement.
Roadway improvements will be limited to pavement restoration, milling and resurfacing, and guardrail
replacement. The pavement design to be used for the project is the one used by Miami-Dade County
Department of Transportation and Public Works (MDC-DTPW) for similar roads unless a different
pavement design is provided by the Client.
7
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 3
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
The following list of sheets are anticipated for this submittal:
• Cover Sheet
• General Notes
• Typical Section
• Summary of Quantities
• Roadway Plan
• Culvert Profile
It is assumed that no significant changes to the design scope will be made after this submittal and that
the subsequent tasks are focused on refining the details of the project scope and preparing construction
level documents while incorporating minor corrections.
Deliverables:
• Design Drawings (.pdf).
• Culvert Hydraulic Analysis (.pdf).
• Structural Calculations Package (.pdf).
Task 3: Construction Documents
Upon receipt of comments from the Client on the design documents, Kimley-Horn will prepare
construction level documents. In addition, Kimley-Horn will prepare an opinion of probable cost to be
submitted to the Client based on the construction documents submittal.
The following list of sheets are anticipated for this and all further submittals:
• Cover Sheet
• General Notes
• Typical Section
• Summary of Quantities
• Erosion Control Notes and Details
• Stormwater Pollution Prevention Plan
• Roadway Plan
• Culvert Profile
• Typical Details
• Headwall Details
Deliverables:
• Construction Drawings (.pdf).
• Engineer’s Opinion of Probable Cost (.pdf).
Task 4- Regulatory Assistance
Kimley-Horn will coordinate and prepare permit applications and supporting documentation for
submittal to Miami-Dade County DERM and the City of South Miami Public Works Department. Kimley-
Horn anticipates the following permit application are required:
• DERM Right of Way Plans Review
• DERM Class III
• City of South Miami – Structural Review
8
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 4
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
Kimley-Horn will obtain applicable signatures from the City of South Miami. Permit fees shall be paid
by the Client or by Kimley-Horn and reimbursed by the Client. Kimley-Horn will respond up to three
rounds of reasonable, consolidated comments and attend up to two meetings. Should additionally
rounds of comments, meetings or submittal to other agencies be required it can be provided as an
additional service.
Deliverables:
• DERM Plans Review Application
• Response to up to three (3) requests for additional information.
Task 5 – Bidding Assistance
Kimley-Horn will assist during the Bid and Award Phase of the project by providing the following
services to the Client:
• Attend one (1) pre-bid conference after project bid is advertised by the Client.
• Prepare up to three (3) bid addendums in response to bidders’ request for information
(“RFIs”) related to the design.
Should a bid evaluation or additional meetings be required it can be provided as an additional service.
Task 7 – Post Design Services
The post design services described below are based on a four-month construction schedule. If the
construction duration exceeds four months, this scope of services will need to be revised accordingly
and any subsequent work shall be done as additional services. The work anticipated is:
Shop Drawings Review and Requests for Additional Information: Review, approve or take other
appropriate action in respect to Shop Drawings which the Contractor is required to submit, but only for
conformance with the information given in the Contract Documents and compatibility with the design
concept of the completed Project as a functioning whole as indicated in the Contract Documents.
Kimley-Horn reserves the right to ask the Contractor to revise and/or condense these submittals. Such
review and approvals or other action will not extend to accuracy or completeness of details or
construction means or methods. Kimley-Horn is not responsible for any deviations from the Contract
Documents not brought to Kimley-Horn’s attention in writing by the Contractor. Kimley-Horn assumes
up to three rounds of shop drawing reviews and up to three rounds of request for additional information.
Field Visits: Kimley-Horn will perform up to three field visits. Such visits and observations by Kimley-
Horn are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress.
Observations are to be limited to spot checking, selective measurement, and similar methods of general
observation of the Work based on Kimley-Horn’s exercise of professional judgment. The purpose of
Kimley-Horn’s visits to the site will be to enable Kimley-Horn to better carry out the duties and
responsibilities assigned in this Agreement to Kimley-Horn during the post-design phase by Client.
Kimley-Horn shall not, during such visits or as a result of such observations of Contractor's work in
progress, supervise, direct, or have control over Contractor's work, nor shall Kimley-Horn have authority
over or responsibility for the means, methods, techniques, equipment choice and usage, sequences,
schedules, or procedures of construction selected by Contractor, for safety precautions and programs
incident to the Contractor's work, nor for any failure of Contractor to comply with laws and regulations
9
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 5
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
applicable to the Contractor's furnishing and performing the work. Accordingly, Kimley-Horn neither
guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure
to furnish and perform its work in accordance with the Contract Documents.
Meetings: Kimley-Horn will attend one pre-construction meeting prior to commencement of
construction. Any additional meetings can be provided as an additional service.
Substantial Completion: After notice from the Contractor that the work completed is ready for its
intended use, Kimley-Horn in company with the Client and Contractor will conduct a site visit to
determine if the work is substantially completed. Work will be considered substantially complete
following satisfactory completion of all items except for those identified on a final punch list. If after
considering any objections of the Client, Kimley-Horn considers the work substantially complete,
Kimley-Horn will notify the Client and Contractor.
Final Notice of Acceptability of the Work: Conduct a final site visit to determine if the completed work
of the Contractor is generally in accordance with the Contract Documents and the final punch list.
Kimley-Horn will also provide a notice that the work is generally in accordance with the contract
documents to the best of Kimley-Horn’s knowledge, information, and belief and based on the extent of
the services provided by Kimley-Horn under this Agreement and based upon information provided to
Kimley-Horn upon which it is entitled to rely.
Limitation of Responsibilities: Kimley-horn shall not be responsible for the acts, means, methods,
techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices or
omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or
entity performing or furnishing the Work. Kimley-horn shall not have the authority or responsibility to
stop the work of any Contractor.
SERVICES N OT INCLUDED
Any other services, including but not limited to the following, are not included in this Agreement:
• Environmental Engineering Services
• Geotechnical Engineering Services
• Subsurface Utility Engineering (SUE)
• Utility Adjustment Plans
• Specifications Package
• Traffic Control Plans
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates. Additional services we can provide include, but are not
limited to, the following:
• Additional site visits.
• Additional meetings.
• Submittal to additional regulatory agencies.
• Traffic Control Plans
• Utility Adjustment Plans
10
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 6
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
I NFORMATION PROVIDED BY CLIENT
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all available information
provided by the Client or the Client’s representatives. The Client shall provide all information requested
by Consultant during the project, including but not limited to the following:
• As-Built Plans
• Historical Design/Permitting Documentation
RESPONSIBILITIES OF CLIENT
In addition to other responsibilities set out in this Agreement, the Client shall:
• Assign a primary contact for Kimley-Horn.
• Provide information requested by Kimley-Horn needed for the performance of these services.
• Agency fees are not included under this scope and will be the responsibility of the Client to pay.
• Provide access to the site as required.
• Bid Evaluation
• Bid Meeting
ASSUMPTIONS
• Professional opinions as to the suitability for a specific purpose herein and the probability of
approvals are made on the basis of professional experience and available data. The Consultant
does not guarantee that the outcome of permits and entitlements or suitability will not vary from
its opinions.
• Kimley-Horn’s services are being solely performed on the basis of our professional
experience consistent with standard industry practices and reasonableness.
• Kimley-Horn will use FDOT pay items and Specifications for all work performed under this
project.
FEE AND EXPENSES
Kimley-Horn will perform the services in Tasks 1 – 7 for the total lump sum fee below. Individual task
amounts are informational only. All permitting, application, and similar project fees will be paid directly
by the Client.
Kimley-Horn Task and Description Fee Structure Fee
Task 1 – Utility Coordination Lump Sum $5,487.50
Task 2 – Design Documents Lump Sum $41,970.00
Task 3 – Construction Documents Lump Sum $11,035.00
Task 4 – Regulatory Assistance Lump Sum $10,031.00
Task 5 – Bidding Assistance Lump Sum $1,312.00
Task 6- Post Design Services Lump Sum $5,823.00
Total 75,658.50
Sub-Consultants
MG Vera – Survey(Exhibit A) Lump Sum $8,758.00
Limiting Amount $4,779.10 Total $13,537.10
11
City of South Miami 48-Inch Culvert Replacement
Letter of Agreement
Page 7
kimley-horn.com 2 Alhambra Plaza, Suite 500, Coral Gables, FL 33134 305-673-2025
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
Payment will be due within 30 days of your receipt of the invoice and should include the invoice number
and Kimley-Horn project number. Reimbursable expenses will be invoiced based upon expenses
incurred. All permitting, application, and similar project fees will be paid directly by the Client.
CLOSURE
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the attached Standard Provisions, which are incorporated by reference. As used in the Standard
Provisions, "Kimley-Horn" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to the
City of South Miami.
Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in a
PDF. We can also provide a paper copy via regular mail if requested. Please include the invoice
number and Kimley-Horn project number with all payments. Please provide the following information:
Please email all invoices to ___________________________
Please copy _______________________________________
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons Kimley-Horn with a purchase order and notice to proceed. Consultant will
commence services only after Consultant has received a fully executed agreement. Fees and times
stated in this Agreement are valid for sixty (60) days after the date of this letter.
We appreciate the opportunity to provide these services. Please contact me or Mr. Alejandro Toural
if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Alejandro Toural, PE
Project Manager
Leonte Almonte, PE
Associate
Leonte Almonte, PE
Associate
12
13
Kimley >>>Horn
Professional General Engineering & Architectural Services RFQ #PW2022-03
Wage Rates Summary
City of South M ia mi
Jo b Classification Benchmark Hourly Rate
Principal $180.00
Sr . Project Manager $150.00
Project Manager $130.00
Sen ior Engineer $125.00
Sen ior Planner $125.00
Pla n ner $85 .00
Sen ior Tr affic En gineer $125 .00
Traffic Eng ineer $85 .00
Senior Designer/ Engineer $90.00
Designer $80.00
Enginee ring Intern $75.00
Senior CADD Technician $75.00
CA DD Technician $65 .00
GIS Technician $80.00
Senior Construction Inspector $90.00
Construction Inspector $75.00
Senior Landscape Arch itect $125.00
Landscape Arch itect $115 .00
Landscape Arch it ect In tern $70.00
Arborist $75 .00
Utility Coordinator $90.00
Surveyor/ Mapper $85.00
Survey Technician $60.00
2-M an Survey Crew $115.00
3-Man Survey Crew $125.00
4-Man Survey Crew $135.00
Sen ior Certified Bridge Inspector/ Diver $125.00
Certified Bridge Insp ector/ Diver $90.00
Fi re Protection Engineer $90.00
Plumbing Engineer $90.00
Mechanical Eng inee r 590.00
Electrica l Engineer $90.00
Geotechnical Engineer $120.00
Geologist S90.00
Environmenta l Scientist $85.00
Senior Administrative Ass istant $65.00
Clerical $45.00
Kimley-H orn CSM Counter
Proposed Rate s Offer
S288 .00 $210.00
$240.00 $190.00
$208 .00 $169.00
$200.00 $160.00
$200.00 $145.00
$136.00 $105.00
$200 .00 $150.00
$136.00 $110.00
$144.00 $115 .00
$128.00 $104.00
$120.00 $97.50
$120.00 $97.50
$104 .00 S8450
$128 .00 $100.00
$144 .00 $110.00
$120.00 $97.50
$200.00 $155.00
S184.00 $135 .00
$112 .00 591.00
$120.00 $97 .50
S144.00 $115.00
$136.00 $110.50
$9600 $78.00
5184.00 $130.00
$200 .00 $140.00
$216.00 $165.00
$200.00 $150.00
$144.00 $115.00
$144 .00 $117 00
$144.00 $117.00
$144.00 $117 .00
S144.00 $117.00
$192.00 $150.00
$144.00 $117.00
S136.00 $105.00
$104.00 $8450
$72.00 $58.50
WORK BREAK DOWN FEE SCHEDULE
PROJECT: South Miami 48-inch Culvert Replacement3 (SW 63rd Ct.)SHEET:1 of 1
CLIENT: City of South Miami PROJECT NO.
ESTIMATOR: Alejandro Toural, P.E.DATE:04/22/24
DESCRIPTION: 48-inch Culvert Replacement, Roadway and Structural Improvements
Sr. Project Project Sr. CADD CADD Sr. Admin Line Task
Principal Manager Manager Engineer Technician Technician Assistant Total Total
Task 1 - Utility Coordination
Field Visit 3 9 $1,542.00
Review Existing Permits 3 $345.00
Utility Coordination (Design Ticket, Correspondence, Exhibits, Follow Up)2 10 25 $3,600.50
$5,487.50
Task 2 - Design Documents
Drainage Design 10 60 $8,590.00
Roadway Design 10 60 $8,590.00
Structural Design 10 60 $8,590.00
Hydraulic Analysis 40 $4,600.00
Structural Calculations 40 $4,600.00
CAD Support 10 60 $7,000.00
$41,970.00
Task 3 - Construction Documents
Construction Documents 3 12 40 20 $9,148.00
OPC 3 12 $1,887.00
$11,035.00
Task 4 - Regulatory Assistance
Class III Permit/Right Of Way Plans Review 2 20 2 $2,807.00
Public Works - Structural 2 20 $2,638.00
RAI (3)3 30 $3,957.00
Meetings (2)1 4 $629.00
$10,031.00
Task 5 - Bidding Assistance
Pre-Bid Conference Meeting 1 $115.00
Design Clarification and Coordination (3 RFIs)3 6 $1,197.00
$1,312.00
Task 6 - Post-Design Services
Shop Drawing Review 9 $1,035.00
3 Construction Field Visits 3 6 $1,197.00
Pre-Construction Meetings 3 $507.00
RFIs (3)6 $690.00
Substantial Completion Field Visit 3 6 $1,197.00
Final Field Visit and Certification 3 6 $1,197.00
$5,823.00
TOTAL HOURS 0 3 73 458 80 0 27
LABOR RATE ($/HOUR) 210.00 190.00 169.00 115.00 97.50 84.50 84.50
SUBTOTAL $0.00 $570.00 $12,337.00 $52,670.00 $7,800.00 $0.00 $2,281.50
PAGE TOTAL $75,658.50 $75,658.50
14
April 19, 2024
Survey/SUE Scope of Service
Alejandro Toural, PE
Kimley-Horn
2 Alhambra Plaza
Suite 500
Coral Gables, FL 33134
Project: SW 58th St.
Limits: See Attached Sketch
Below is the scope of services for the Design Survey services for the above referenced project. All scope items are
based on Design Survey criteria and are derived from the FDOT Project Activity 27: Survey Staff-Hour spread sheet,
attached hereto. In addition to the specific scope items, all work shall be accomplished in accordance with the criteria
established by the Departments Highway Field Specifications, Survey Handbook (Survey Procedure Topic No. 550-
030-101a) (Chapter 20, sec 23 (3)(a), F.S.),CADD Production Criteria Handbook and must comply with the Standards
of Practices for Land Surveyors Rule 5J-17 F.A.C., Florida Statue 472.027.
Scope of Services
This scope is derived with the intention of gathering sufficient survey data to submit a complete design survey. The
proposed Design Survey Scope of work includes the following tasks:
Survey
Horizontal Control
Horizontal Project Network Control (HPNC) will be established on the Florida State Plane Coordinate System, East
Zone, and North American Datum (NAD) of 1983 / Latest Adjustment.
Vertical Control
Vertical Project Network Control (VPNC), will be established on the NGVD 29 vertical datum.
Survey Baseline and Right of Way Lines
The Historic survey baseline and right of ways will be established and all intersecting side-streets as per recorded
instruments including Department Right of Way Maps, platted and / or dedicated rights of ways, etc. Survey
baselines will be placed in Topo file, PNC sheet and the survey database.
Topographic Survey / DTM (3D)
Topographic and DTM Survey will be performed from right of way to right of way along the project limits as shown on
Exhibit A attached here-to. All above ground features and improvements, break-lines, high and low points will be
located with sufficient density of points in order to create a DTM. All topographic features will be located including:
existing lighting, pavement markings, trees, pedestrian ramps, driveways, visible above ground utilities, sodded and
paved areas, drainage structures, etc. All Topographic / DTM Surveys will follow and meet all applicable standards &
guidelines and delivered in AutoCAD.
Exhibit B: MG Vera - Survey & SUE ServicesExhibit A: MG Vera - Survey & Sue Services
15
Drainage Survey
A Drainage Survey will be performed within the project limits. Survey will identify the type of structure, rim elevation,
pipe invert elevation, pipe materials, direction, size and condition.
Note:
· In cases were structure is full of water and or sediment, MGV will visit said structures a maximum of 2 visits;
if structures is still un-accessible, said structure will be reported to the Project Manager. Structure cleanout
will be performed by City of South Miami Maintenance crews.
Channel Survey
Provide canal cross sections within the project limits. Cross sections to be taken at the face of the culvert headwall
and approximately 5' out from the culvert.
Sectional/Grant Survey & Subdivision Locations
Survey consisting of field locations of section corners, 1/4-section corners, and fractional corners as well as block
closures, monument lines, etc., will be performed in order to establish the right of way lines along all intersecting
side-streets.
Work Zone Safety
Work zone survey safety will be provided as required by applicable standards.
Project Network Control Sheet
PNC will be displayed as part of the Topographic Survey Map and include set control points with their horizontal and
vertical values (X, Y & Z), as well as station and off-set for the project corridor
Topographic Survey Map
Master CADD File
· Alignment
· Section and 1/4 Section Lines
· Subdivisions / Property Lines
· Existing Right of Way
· Topography
Sheet Files
· Topographic Survey Cover Sheet
· Topographic Survey Key Sheet
· Topographic Survey Detail Sheet
Underground Utilities
MGV will provide up to 6 Utility Locates (Test Holes) on specific utility conflicts as identified by the EOR.
A bank of 6 test holes has been estimated. If additional test holes are required, an addendum will be provided to
cover the additional test holes.
MGV will notify Sunshine One-Call 48 hours in advance of performing the utility locates (test holes). A non-
destructive vacuum excavation system will be utilized to expose the utilities or perform exploratory test holes. Test
holes performed will be of minimum size (usually 1’ by 1’). Backfill of test holes will be performed utilizing material
removed. Test holes performed in the street will be patched utilizing cold patch. Basic maintenance of traffic (signs,
cones) will be included.
Subsurface Utility Designating and Locating Conditions and Understandings
16
The utility designates and locates are for design purposes only. The Florida One Call must be notified forty-eight (48)
hours in advance of any excavation.
Accuracy of Geophysical Mapping techniques, although highly reliable, are subject to outside interference. A few
examples are: Soil condition, material conductivity, depth of utility, and various other geological anomalies that may
distort or hinder electromagnetic and GPR frequencies.
MGV will make every effort possible utilizing state of the art technology to designate and locate underground utilities;
however there are no guarantees that all underground utilities or structures will be detected.
MGV will not access confined spaces and is not included in this fee estimate. If accessing confined spaces are
required, MGV will notify the client to discuss options. Additional fees may be applicable.
Additional Clarifications and Understandings
If cap rock or an obstruction is encountered during the test hole phase and further vacuum excavation cannot be
completed or performed without the potential for utility damage, MVG will consider the test hole completed, measure
the depth to the top of the cap rock or obstruction reached, survey the location and consider the test hole completed
and invoice accordingly.
The below fee includes only backfill of test holes utilizing material removed in natural ground or cold patch within
asphalt pavement or concrete in sidewalks for the approximate 1’ x 1’ test hole. If additional restoration is required,
MG Vera will provide an additional proposal to cover the additional expense.
Basic maintenance of traffic (signs, cones) is included, but if advanced MOT is required, MGV will provide a cost
estimate to cover these additional expenses.
This estimate does not include fees for signed and sealed MOT plans.
Fees:
Survey
Topographic/DTM (3D) Survey (Lump Sum): $6,883.00
Underground Utilities
Test Holes (Limiting Amount) – 6 Test Holes $2,781.60
$463.60/test hole
SUE Survey/Office Support (Limiting Amount): $1,997.50
City of South Miami Test Hole Permit Application (Lump Sum) $1,875.00
· If Required by the City
Total Budget: $13,537.10
Please refer to the attached spreadsheet for our staff-hour breakdown and Fee sheet attached here-to.
We look forward to providing our services and please contact me if you have any questions or require additional
information.
Sincerely,
Manuel G. Vera & Associates, Inc.
Mark R. Sowers, PSM
17
Approx. Survey
Limits
18
Survey Limits
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANTName of Project: City of South Miami SW 58th St.Consultant Name: Manuel G. Vera & Assoc., Inc.County:Miami - Dade countyConsultant No.: FPN: 0Date: 4/22/2024FAP No.:N/AEstimator: Manny Vera Jr.SH Salary AverageBy Cost By Rate Per$190.00 $110.50 $78.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00ActivityActivityTask26. Landscape Architecture Plans0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!27. Survey (Field & Office Support)14 1 6 7 00 0 0 0 0 0 0 014 $1,399$99.9328. Photogrammetry0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!29. Mapping15 2 4 9 00 0 0 0 0 0 0 015 $1,524$101.6030. Terrestrial Mobile LiDAR0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!35. Geotechnical0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!Total Staff Hours29 3 10 16 0 0 0 0 0 0 0 0 0 29Total Staff Cost$570.00 $1,105.00 $1,248.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$2,923.00 $100.79Check = $2,923.00SALARY RELATED COSTS:$2,923.00OVERHEAD: 0%$0.00OPERATING MARGIN:0%$0.00Notes:FCCM (Facilities Capital Cost Money):0.00%$0.001. This sheet to be used by Subconsultant to calculate its fee.EXPENSES:0.00%$0.00SUBTOTAL ESTIMATED FEE:$2,923.00Survey Crew Party of 4 24 4-man crew @165.00$ / hour $3,960.00SUBTOTAL ESTIMATED FEE:$6,883.00 $0.00GRAND TOTAL ESTIMATED FEE:$6,883.00Staff Classi- fication 12Staff Classi- fication 9Staff Classi- fication 10Staff Classi- fication 11Staff ClassificationStaff Classi- fication 6Staff Classi- fication 7Staff Classi- fication 8Senior Project ManagerSurveyor / MapperSurvey TechnicianStaff Classi- fication 4 Staff Classi- fication 5Total Staff Hours From "SH Summary - Firm"MGV_KH City of S. Miami SW 58th St. 4-19-24_Topographic Survey South Miami Beach Rates Fee Sheet - SubPage 1 of 14/22/2024 2:19 PM19
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANTName of Project: City of South Miami SW 58th St. Survey SUE SupportConsultant Name: Manuel G. Vera & Assoc., Inc.County:Miami - Dade countyConsultant No.: FPN: 0Date: 4/19/2024FAP No.:N/AEstimator: Manny Vera Jr.SH Salary AverageBy Cost By Rate Per$190.00 $110.50 $78.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00ActivityActivityTask26. Landscape Architecture Plans0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!27. Survey (Field & Office Support)6 1 3 2 00 0 0 0 0 0 0 06 $678$112.9228. Photogrammetry0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!29. Mapping0 0 0 0 00 0 0 0 0 0 0 00 $0#DIV/0!30. Terrestrial Mobile LiDAR0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!35. Geotechnical0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!Total Staff Hours6 1 3 2 0 0 0 0 0 0 0 0 0 6Total Staff Cost$190.00 $331.50 $156.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00$677.50 $112.92Check = $677.50SALARY RELATED COSTS:$677.50OVERHEAD: 0%$0.00OPERATING MARGIN:0%$0.00Notes:FCCM (Facilities Capital Cost Money):0.00%$0.001. This sheet to be used by Subconsultant to calculate its fee.EXPENSES:0.00%$0.00SUBTOTAL ESTIMATED FEE:$677.50Survey Crew Party of 4 8 4-man crew @165.00$ / hour $1,320.00SUBTOTAL ESTIMATED FEE:$1,997.50 $0.00GRAND TOTAL ESTIMATED FEE:$1,997.50Staff Classi- fication 12Staff Classi- fication 9Staff Classi- fication 10Staff Classi- fication 11Staff ClassificationStaff Classi- fication 6Staff Classi- fication 7Staff Classi- fication 8Senior Project ManagerSurveyor / MapperSurvey TechnicianStaff Classi- fication 4 Staff Classi- fication 5Total Staff Hours From "SH Summary - Firm"MGV_KH City of S. Miami SW 58th St.. SUE Survey Support Staff Hours 4-19-24_South Miami Beach Rates Fee Sheet - SubPage 1 of 14/19/2024 4:48 PM20
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANTName of Project: City of South Miami SW 58th St. Test Hole Permit SupportConsultant Name: Manuel G. Vera & Assoc., Inc.County:Miami - Dade countyConsultant No.: FPN: 0Date: 4/19/2024FAP No.:N/AEstimator: Manny Vera Jr.SH Salary AverageBy Cost By Rate Per$190.00 $110.50 $78.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00ActivityActivityTask26. Landscape Architecture Plans0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!27. Survey (Field & Office Support)17 2 10 5 00 0 0 0 0 0 0 017 $1,875$110.2928. Photogrammetry0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!29. Mapping0 0 0 0 00 0 0 0 0 0 0 00 $0#DIV/0!30. Terrestrial Mobile LiDAR0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!35. Geotechnical0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 #DIV/0!Total Staff Hours17 2 10 5 0 0 0 0 0 0 0 0 0 17Total Staff Cost$380.00 $1,105.00 $390.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$1,875.00 $110.29Check = $1,875.00SALARY RELATED COSTS:$1,875.00OVERHEAD: 0%$0.00OPERATING MARGIN:0%$0.00Notes:FCCM (Facilities Capital Cost Money):0.00%$0.001. This sheet to be used by Subconsultant to calculate its fee.EXPENSES:0.00%$0.00SUBTOTAL ESTIMATED FEE:$1,875.00Survey Crew Party of 4 0 4-man crew @165.00$ / hour $0.00SUBTOTAL ESTIMATED FEE:$1,875.00 $0.00GRAND TOTAL ESTIMATED FEE:$1,875.00Staff Classi- fication 12Staff Classi- fication 9Staff Classi- fication 10Staff Classi- fication 11Staff ClassificationStaff Classi- fication 6Staff Classi- fication 7Staff Classi- fication 8Senior Project ManagerSurveyor / MapperSurvey TechnicianStaff Classi- fication 4 Staff Classi- fication 5Total Staff Hours From "SH Summary - Firm"MGV_KH City of S. Miami SW 58th St. SUE Permit Staff Hours 4-19-24_South Miami Beach Rates Fee Sheet - SubPage 1 of 14/19/2024 4:41 PM21
1 of 1
PROJECT AGREEMENT
Between
CITY OF SOUTH MIAMI, FLORIDA
And
KIMLEY-HORN AND ASSOCIATES, INC.
Project Name: Design Services for Replacement of the Existing Culvert over Broad Canal at
SW 58th Street between SW 63rd Court and SW 57th Drive
22
1 of 4
PROJECT AGREEMENT
Between
CITY OF SOUTH MIAMI, FLORIDA
and
KIMLEY-HORN AND ASSOCIATES, INC.
Project Name:
Design Services for Replacement of the Existing Culvert over Broad Canal at
SW 58th Street between SW 63rd Court and SW 57th Drive
Subject to the provisions contained in the “Professional Services Agreement for Professional
General Engineering and Architectural Services” (hereinafter referred to as the “Professional Services
Agreement”) between the CITY OF SOUTH MIAMI, FLORIDA (hereinafter referred to as “City”) and
KIMLEY-HORN AND ASSOCIATES, INC. (hereinafter referred to as “Consultant”) dated May 3, 2022,
which Professional Services Agreement was competitively procured through Request For Qualifications
(RFQ) No. PW2022-03 in accordance with Section 287.955, Florida Statutes. This Project Agreement is
made effective as of the day of , 2024, and authorizes the Consultant to
provide the services as set forth below:
SECTION 1. SCOPE OF SERVICES
1.1 Consultant shall provide professional general engineering services (the “Services”) for
design services for the Replacement of the Existing Culvert over Broad Canal at SW 58th Street between
SW 63rd Court and SW 578th Drive (the “Project”) in accordance with the terms and conditions of the
Agreement and shall complete the tasks that are identified and described in the Project Proposal attached
hereto as Exhibit “1” (the “Proposal”) for the City.
1.2 The City may request changes that would increase, decrease, or otherwise modify the
scope of services outlined under the Proposal attached hereto as Exhibit “1.” Such changes must be
contained in a written change order executed by the parties in accordance with the provisions of the
Agreement, prior to any deviation from the terms of this Project Agreement, including the initiation of any
extra work.
SECTION 2. DELIVERABLES
2.1 As part of the scope of Services and Project schedule, the Consultant shall provide the
City with the Deliverables identified in the Proposal attached hereto as Exhibit “1.”
SECTION 3. TERM/TIME OF PERFORMANCE/DAMAGE
3.1 Term. This Project Agreement shall commence on the date this instrument is fully
executed by all parties and shall continue in full force and effect until terminated pursuant to Section 6
herein or other applicable provisions of the Agreement. The City Manager, in his sole discretion, may
extend the term of this Project Agreement through written notification to the Consultant. Such extension
shall not exceed 90 days. No further extensions of this Agreement shall be effective unless authorized by
the City Manager.
23
2 of 4
3.2 Commencement. Services provided by the Consultant under this Project Agreement and
the time frames applicable to this Project shall commence upon the date provided in a written Notice to
Proceed (“Commencement Date”) provided to the Consultant by the City. The Consultant shall not incur
any expenses or obligations for payment to third parties prior to the issuance of the Notice to Proceed.
Consultant must receive written notice from the City Manager prior to the beginning the performance of
services.
3.3 Contract Time. Upon receipt of the Notice to Proceed, the Consultant shall provide the
Services for the Project to the City on the Commencement Date, and shall continuously perform the
Services for the Project to the City, without interruption, in accordance with the time frames set forth in the
Proposal attached and incorporated into this Project Agreement as Exhibit “1”. The number of calendar
days from the Commencement Date, through the date set forth in the Project Schedule for completion of
the Project or the date of actual completion of the Project, whichever shall last occur, shall constitute the
Contract Time.
3.4 All limitations of time set forth in this Project Agreement are of the essence.
SECTION 4. AMOUNT, BASIS AND METHOD OF COMPENSATION
4.1 Compensation. Consultant shall be compensated for the provision of the Services for the
Project in accordance with Exhibit “1” attached hereto. Consultant shall receive a total lump sum fee of
$89,195.60 for the provision of the Services for the Project.
4.2 Reimbursable Expenses. All reimbursable expenses are included in the total
compensation listed in Section 4.1 above.
SECTION 5. BILLING AND PAYMENTS
5.1 Invoices
5.1.1.Compensation and Reimbursable Expenses. Consultant shall submit invoices
which are identified by the specific project number on a monthly basis in a timely manner. These
invoices shall identify the nature of the work performed, the phase of work, and the estimated
percent of work accomplished in accordance with the Payment Schedule attached hereto as Exhibit
“1” and made part of this Project Agreement. Invoices for each phase shall not exceed amounts
allocated to said phase plus reimbursable expenses accrued during each phase. The statement
shall show a summary of fees with accrual of the total and credits for portions paid previously.
5.1.2.Florida Prompt Payment Act. The City shall pay the Contractor in accordance with
the Florida Prompt Payment Act after approval and acceptance of the Services by the City
Manager.
5.2 Disputed Invoices. In the event that all or a portion of an invoice submitted to the City for
payment to the Consultant is disputed, or additional backup documentation is required, the City shall notify
the Consultant within fifteen (15) working days of receipt of the invoice of such objection, modification or
additional documentation request. The Consultant shall provide the City within five (5) working days of the
date of the City’s notice. The City may request additional information, including but not limited to, all
invoices, time records, expense records, accounting records, and payment records of the Consultant. The
City, at its sole discretion, may pay to the Consultant the undisputed portion of the invoice. The parties
shall endeavor to resolve the dispute in a mutually agreeable fashion.
24
3 of 4
5.3 Suspension of Payment. In the event that the City becomes credibly informed that any
representations of the Consultant, provided pursuant to Subparagraph 5.1, are wholly or partially
inaccurate, or in the event that the Consultant is not in compliance with any term or condition of the
Agreement or this Project Agreement, the City may withhold payment of sums then or in the future otherwise
due to the Consultant until the inaccuracy, or other breach of Agreement or Project Agreement, and the
cause thereof, is corrected to the City’s reasonable satisfaction.
5.4 [INTENTIONALLY OMITTED]
5.5 Final Payment. Submission to the Consultant’s invoice for final payment and
reimbursement shall constitute the Consultant’s representation to the City that, upon receipt from the City
of the amount invoiced, all obligations of the Consultant to others, including its consultants, incurred in
connection with the Project, shall be paid in full. The Consultant shall deliver to the City all documents
requested by the City evidencing payments to any and all subcontractors, and all final specifications, plans,
or other documents as dictated in the Proposal, Scope of Services, and Deliverables. Acceptance of final
payment shall constitute a waiver of all claims against the City by the Consultant.
SECTION 6. TERMINATION/SUSPENSION
6.1 For Cause. This Project Agreement may be terminated by either party upon five (5)
calendar days written notice to the other should such other party fail substantially to perform in accordance
with its material terms through no fault of the party initiating the termination and fails to cure the failure to
perform within such five (5) day period. In the event that Consultant abandons this Project Agreement or
causes it to be terminated by the City, the Consultant shall indemnify the City against any loss pertaining
to this termination. In the event that the Consultant is terminated by the City for cause and it is subsequently
determined by a court by a court of competent jurisdiction that such termination was without cause, such
termination shall thereupon be deemed a termination for convenience under Section 6.2 and the provision
of Section 6.2 shall apply.
6.2 For Convenience. This Project Agreement may be terminated by the City for convenience
upon fourteen (14) calendar days’ written notice to the Consultant. In the event of such termination, the
Consultant shall incur no further obligations in connection with the Project and shall, to the extent possible
terminate any outstanding subconsultant obligation(s). The Consultant shall be compensated for all
Services performed to the satisfaction of the City and reimbursable expenses incurred prior the date of
termination. In such event, the Consultant shall promptly submit to the City its invoice for final payment and
reimbursement which invoice shall comply with the provisions of Section 5.1. Under no circumstances shall
the City make payment of profit to the Consultant for services which have not been performed.
6.3 Assignment upon Termination. Upon termination of this Project Agreement, a copy of all
work product of the Consultant shall become the property of the City and the Consultant shall within ten
(10) working days of receipt of written direction from the City, transfer to either the City or its authorized
designee, a copy of all work product in its possession, including but not limited to designs, specifications,
drawings, studies, reports and all other documents and data in the possession of the Consultant pertaining
to this Project Agreement. Upon the City’s request, the Consultant shall additionally assign its rights, title
and interest under any subcontractor’s agreements to the City.
6.4 Suspension for Convenience. The City shall have the right at any time to direct the
Consultant to suspend its performance, or any designated part thereof, for any reason whatsoever, or
without reason, for a cumulative period of up to thirty (30) calendar days. If any such suspension is directed
by the City, the Consultant shall immediately comply with same. In the event the City directs a suspension
of performance as provided herein, through no fault of the Consultant, the City shall pay the Consultant as
full compensation for such suspension the Consultant’s reasonable cost, actually incurred and paid, of
demobilization and remobilization.
25
4 of 4
Section 7. American Rescue Plan Act Contract Conditions.
7.1 The Consultant acknowledges that the Services authorized under this Project Agreement
may be fully or partially funded utilizing Coronavirus State and Local Fiscal Recovery Funds allocated to
the City pursuant to the American Rescue Plan Act (“ARPA”). Towards that end, the Consultant shall be
required to comply with all laws, rules, regulations, policies, and guidelines (including any subsequent
amendments to such laws, regulations, policies, and guidelines) required by ARPA, as further detailed in
the ARPA Addendum.
If compliance with the ARPA Addendum is required, the City shall select this box: .
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.
SIGNATURE PAGE FOLLOWS.]
26
1 of 1
IN WITNESS WHEREOF, the parties hereto have caused this Project Agreement executed as of
the day and year as first stated above.
CITY:
ATTEST:CITY OF SOUTH MIAMI, FLORIDA, a
Florida Municipal Corporation
By:
CITY CLERK Genaro “Chip” Iglesias, City Manager
Date:
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
CITY ATTORNEY
CONSULTANT:
KIMLEY-HORN AND ASSOCIATES, INC.
By:
Name:
Title:
Date:
WITNESSES:
Print Name:
Print Name:
27
EXHIBIT “1”
PROJECT PROPOSAL
28
29
RESOLUTION NO.: 056-22-15809
A Resolution authorizing the City Manager negotiate and execute a Professional Service
Agreement provided under Florida Statute 287.055 Consultant's Competitive
Negotiation Act "CCNA", with SRS Engineering, Inc., EXP U.S. Services Inc., Stantec
Consulting Services Inc., Calvin, Giordano & Associates, Inc., M&J Engineering P.C., and
Kimley-Horn and Associates, Inc., for general engineering services on an as needed basis.
WHEREAS, the City Mayor and Commission wish to negotiate and execute for general engineering
and architectural services on an as needed basis and on a rotation basis ; and
WHEREAS, in accordance with Florida Statute 287 .055, "Consultants Competitive Negotiation
Act." (CCNA), the City issued a Request for Qualifications (RFQ) to retain qualified consultants to provide
various professional and general engineering and architectural services, on a rotational and as needed
basis; and
WHEREAS, a Selection Committee comprised of City staff, rev iewed the proposals received and is
recommending, based on the final scores and ranking, six (6) firms for the Contract Negotiations phase of
the process required by the CCNA; and
WHEREAS, it was noted that two Respondents tied in ranking order, EXP U.S. Services Inc., and
Stantec Consulting Services Inc., at 2.33; and
WHEREAS, due to the number of proposals received (21}, the Selection Committee is recommending
six (6) Respondents for Contract Negotiations phase of the CCNA process and execution of professional service
agreement; and
WHEREAS, the Mayor and City Comm ission wish to authorize the City Manager to negotiate and
execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term of three (3) years
and providing the City Manager with sole discretion to renew the agreement for one (1) two (2) year
renewal. The maximum term of any one contract, if the City Manager decides to renew it, will be five (5)
consecutive years. The expenditures related this contract will be charged to the Capital Improvements
Program Accounts on an as needed basis.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to negotiate and execute a non-exclusive multi-
year contract with the firms selected for professional surveying, studies, engineering, and architectural
services for construction projects in accordance with Section 287 .055, "Consultants Competitive
Negotiation Act" on a rotational and as needed basis . The term of each contract will be three (3) years
and the City Manager will have an option to renew each contract for one (1) two (2) year term . A copy of
Page 1 of 2
30
Res. No. 056-22-15809
a draft of the contract is attached. The contract may be amended in the event that the City Attorney finds
that it is in the best i nterest of the City and that it comp lies with the CCNA process. The expenditures
rela t ed these contracts will be charged to the Capital Improvements Program Accounts.
Section 3. Corrections. Conforming language or technical scrivener -type corrections may be
made by the City Attorney for any conforming amendments to be incorporated into the final resolution
for signature.
Section 4: Severability . If any section, clause, sentence, or phrase of this resolution is for any
reason he ld invalid or unconstitutional by a court of competent jurisdiction , the holding shall not affect
the validity of the remaining portions of this resolution.
Section 5: Effective Date: This resolution shal l become effective immediately upon adoption.
PASSED AND ADOPTED this 3rd day of May, 2022.
READ AND APPROV ED AS TO FORM,
LANGUAGE, LEGALITY, AND EXECUTION
Page 2 of 2
APPROVED:
COMMISSION VOTE:
Mayor Philips:
5-0
Yea
Commissioner Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman : Yea
Commiss i oner Corey: Yea
1$'DWH
( 3KRWR6HFWLRQ
8QGHUZDWHU,QVSHFWLRQ
5RXWLQH ,QLWLDO 6SHFLDO
&XOYHUW1%,5DWLQJ 6HULRXV &KDQQHO1%,5DWLQJ*RRG (TXLSPHQW8VHG 'LYH*HDU 3HQHWUDWLRQ'LYH
'LYH)ODJ,QVSHFWLRQ7RROV8:/LJKWV'LJLWDO
3OXPE <HV1R &DPHUD3URELQJ'HYLFH3URILOH7RROV
0LQ/DWHUDO&OHDU IW 1$
0HWDO&RUUXJDWHG3LSH &03 &XOYHUW
&KDQQHO
1R
6SHFLDO&UHZ+RXUV KUV[LQVSHFWRUV +D]DUGV :LOGOLIH
,QLWLDOV
3DGULQR5HLQDOGR%ULGJH,QVSHFWRU'LYHU &%,
)LJXHURD2EHG$VVLVWDQW%ULGJH,QVSHFWRU'LYHU
)ORU\'HUHN$VVLVWDQW%ULGJH,QVSHFWRU'LYHU
+DQGOH\-RVKXD$VVLVWDQW%ULGJH,QVSHFWRU'LYHU
9LQDJUH-RVKXD$VVLVWDQW%ULGJH,QVSHFWRU'LYHU
5HJR$OH[LV%ULGJH,QVSHFWRU &%,
4XLQWDQD-RVH3URIHVVLRQDO(QJLQHHU 3(
3DJH RI
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
) 5HFRPPHQGHG5HSDLUV
&217(1762)5(3257
6WUXFWXUH1DPH
$ (OHYDWLRQ /RFDWLRQ0DS
% 6WUXFWXUH/HYHO,QYHQWRU\5HSRUW
& 6WUXFWXUH1RWHV
5287,1(,163(&7,215(3257
68%0,77('%< 0DUOLQ(QJLQHHULQJ,QF
1:WK&W0LDPL)O
3KRQH
, 6FRXU(YDOXDWLRQ
' (OHPHQW1RWHV
35(3$5(')25 &LW\RI6RXWK0LDPL
%< 0DUOLQ(QJLQHHULQJ,QF
,QWHULP
)HDWXUH,QWHUVHFWHG
%ULGJH1R
7\SHRI,QVSHFWLRQ
/RFDWLRQ
5RDG1DPH1XPEHU
5(3257,'(17,),&$7,21
1$ ,QVSHFWLRQ'DWH
(OHPHQWV
,QVSHFWHG
,163(&7,21&21',7,216
3HUVRQQHO7LWOH1XPEHU
y
[
y
9HUWLFDO&OHDUDQFH IW 1$
6SHFLDO(TXLSPHQW <HV
0275HTXLUHG <HV
1$
6:QG3O
%URDG&DQDO
$W6:QG3ODQG6:WK6WRYHU%URDG&DQDO0LOHV6RIWK6W
The official record of this package has been electronically signed
and sealed by Jose A. Quintana, P.E. on the date adjacent to the
seal a s required by Rule 61G15-23.004, F.A.C.. Printed copies of
this document are not considered signed and sealed and the
signature must be verified on any electronic copies.
31
1$'DWH
1RUWK(OHYDWLRQ
3DJH RI
6WUXFWXUH1R
&8/9(57,163(&7,215(3257
$ (/(9$7,21 /2&$7,210$3
6RXWK(OHYDWLRQ
32
1$'DWH
3DJH RI
6WUXFWXUH1R
&8/9(57,163(&7,215(3257
$ (/(9$7,21 /2&$7,210$3
$W6:QG3ODQG6:WK6WRYHU%URDG&DQDO
33
1$'DWH
,QYHQWRU\3KRWR &KDQQHO/RRNLQJ1RUWK
,QYHQWRU\3KRWR &KDQQHO/RRNLQJ6RXWK
3DJH RI
%5,'*(,163(&7,215(3257
6WUXFWXUH1R
% 6758&785(/(9(/,19(1725<5(3257
34
1$'DWH
,QYHQWRU\3KRWR (DVW$SSURDFK5RDGZD\
,QYHQWRU\3KRWR :HVW$SSURDFK5RDGZD\
3DJH RI
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
% 6758&785(/(9(/,19(1725<5(3257
35
1$'DWH
,QYHQWRU\3KRWR 5RDGZD\2YHUYLHZ
,QYHQWRU\3KRWR &XOYHUW2YHUYLHZ
3DJH RI
6WUXFWXUH1R
% 6758&785(/(9(/,19(1725<5(3257
&8/9(57,163(&7,215(3257
36
*HQHUDO1RWHV
6WUXFWXUHLVDIWORQJLQGLDPHWHU0HWDO&RUUXJDWHG3LSH &03 FXOYHUW
1DWLRQDO%ULGJH,QVSHFWLRQ 1%, 5DWLQJV
&XOYHUW 6HULRXV
&KDQQHO *RRG
6WUXFWXUDO$VVHVVPHQW
&03ZDOOVDUHFRUURGHGDORQJWKHHQWLUHOHQJWKRIWKHVWUXFWXUHWKURXJKRXWWKHVSODVK]RQHDUHD&XOYHUWZDOO
WKLFNQHVVKDVGHWHULRUDWHGDORQJWKLVVHFWLRQZLWKORFDOL]HGDUHDVKDYLQJQHDUVHFWLRQORVVDQG
DVVRFLDWHGSLQKROHV7KHGHWHULRUDWLRQDQGH[WHQWRIVHFWLRQORVVKDVGLPLQLVKHGWKHORDGEHDULQJFDSDFLW\RI
WKHFXOYHUWVWUXFWXUH
5HFRPPHQGDWLRQV
,QVWDOOYHKLFOHORDGSRVWLQJVLJQVDWERWKDSSURDFKHVWRWKH&03FXOYHUW$EVHQWDORDGUDWLQJDQDO\VLV
LWLVUHFRPPHQGHGWRUHVWULFWDOOYHKLFOHORDGLQJWRDPD[LPXPRI7RQV,QWHQWLVWRUHVWULFWDQ\DQGDOOWUXFN
WUDIILF/RDGSRVWLQJUHVWULFWLRQFRXOGEHLQFUHDVHGEXWZRXOGUHTXLUHDORDGUDWLQJDQDO\VLV
5HSODFH&03FXOYHUW*LYHQWKHVL]HRIWKH&03FXOYHUWWRWDOSLSHUHSODFHPHQWLVSUREDEO\WKHPRVWFRVW
HIIHFWLYHVROXWLRQ
2WKHU2SWLRQV
D,QVWDOODWLRQRIQHZDQGVPDOOHUGLPHQVLRQHG&03FXOYHUWFRXOGEHLQVWDOOHGDQGHQFDVHGZLWK
IORZDEOHFRQFUHWHILOO7KLVRSWLRQZRXOGUHTXLUHDIHDVLELOLW\VWXG\LQDGGLWLRQWRDK\GUDXOLFDQDO\VLVLQ
RUGHUWRGHWHUPLQHGUDLQDJHDQGYROXPHFDSDFLWLHV
E5HFRPPHQGLQVSHFWLRQIUHTXHQF\RIHYHU\PRQWKVEDVHGRQFRQGLWLRQRIH[LVWLQJFXOYHUWVWUXFWXUH
XQWLOFRUUHFWLYHDFWLRQLVWDNHQWRVHFXUHWKHVWUXFWXUDOLQWHJULW\RIWKHFXOYHUWVWUXFWXUH
3DJHRI
& 6758&785(127(6
&8/9(57,163(&7,215(3257 'DWH 6WUXFWXUH1R 1$
37
1$'DWH
4XDQWLW\
HD
(OHPHQW
&KDQQHO
0HWDO&RUUXJDWHG3LSH &03 &XOYHUWIW
3DJHRI
6WUXFWXUH1R
&8/9(57,163(&7,215(3257
' (/(0(17127(6
&6
7KHFXOYHUWH[KLELWVVHYHUHFRUURVLRQDORQJWKHVSODVK]RQHRIWKHHDVWDQGZHVWTXDGUDQWVRQERWK
HQGVDSSUR[LPDWHO\DWWKHR
FORFNDQG R
FORFNSRVLWLRQV7KHDIIHFWHGVSODVK]RQHDUHDH[WHQGV
DSSUR[LPDWHO\LQLQKHLJKWWKURXJKRXWWKHHQWLUHIWOHQJWKRIWKHVWUXFWXUHV:RUVWFRQGLWLRQLV
ORFDWHGDWWKHQRUWKHQGZHVWTXDGUDQWZLWKDVHYHUHFRUURGHGDUHDXSWRLQ/[LQ+KDYLQJ
XSWRVHFWLRQUHPDLQLQJ5HIHUWR3KRWRVWKUX
6(&21'$5<
7KHVRLORQWRSRIWKHFXOYHUWH[KLELWVDQDUHDRIVHWWOHPHQWXSWRIW/[IW:[LQ'EHWZHHQWKH
URDGZD\JXDUGUDLODQGULSUDSEXONKHDGDWWKHVRXWKHQG5HIHUWRWKH&KDQQHOIRUUHODWHGFRPPHQWV
DQGZRUNRUGHUUHFRPPHQGDWLRQV5HIHUWR3KRWRVWKUX
&6
7KHVRXWKFKDQQHOHPEDQNPHQWH[KLELWVDQDUHDRIHURVLRQFDXVLQJDQXQGHUPLQLQJXSWRLQ/[
LQ+[LQRISHQHWUDWLRQEHQHDWKWKHSLSHZLWKDQDFWLYHEDFNILOOPLJUDWLRQ5HIHUWR3KRWRV
DQG
38
1$'DWH
3DJH RI
3KRWR $UHDVRIHURVLRQDQGXQGHUPLQLQJEHQHDWKWKHSLSHZLWKEDFNILOOPLJUDWLRQ
( 3+2726(&7,21
3KRWR 'LYHUVFRQGXFWLQJWKH8QGHUZDWHU,QVSHFWLRQ
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
39
1$'DWH
3DJHRI
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
( 3+2726(&7,21
3KRWR +HDY\FRUURVLRQDORQJWKHVSODVK]RQHRQERWKVLGHV
3KRWR +HDY\FRUURVLRQDORQJWKHVSODVK]RQHRQWKHZHVWVLGH
40
1$'DWH
3DJHRI
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
( 3+2726(&7,21
3KRWR +HDY\FRUURVLRQDORQJWKHVSODVK]RQHRQWKHHDVWVLGH
3KRWR 6HYHUHFRUURVLRQZLWKVHFWLRQORVVDORQJWKHVSODVK]RQHRQWKHZHVWVLGH
41
1$'DWH
3DJH RI
3KRWR 6HYHUHFRUURVLRQZLWKVHFWLRQORVVDORQJWKHZHVWVLGHQRUWKHQG
&8/9(57,163(&7,215(3257
3KRWR $UHDRIVHWWOHPHQWEHWZHHQJXDUGUDLOURDGZD\DQGULSUDSEXONKHDGVRXWKHQG
6WUXFWXUH1R
( 3+2726(&7,21
42
1$'DWH
3DJH RI
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
( 3+2726(&7,21
3KRWR $UHDRIVHWWOHPHQWEHWZHHQJXDUGUDLOURDGZD\DQGULSUDSEXONKHDGVRXWKHQG
3KRWR $UHDRIVHWWOHPHQWEHWZHHQJXDUGUDLOURDGZD\DQGULSUDSEXONKHDGVRXWKHQG
43
1$'DWH
&+$11(/
B$UUHVWHURVLRQDQGXQGHUPLQLQJZLWKEDFNILOOPLJUDWLRQEHQHDWKWKHFXOYHUWSLSHDWWKHVRXWKHQG
0(7$/&2558*$7('3,3( &03 &8/9(57
B5HSODFH&03SLSHGXHWRH[WHQWRIFRUURVLRQDORQJWKHVSODVK]RQH
3DJHRI
) 5(&200(1'('5(3$,56
&8/9(57,163(&7,215(3257
6WUXFWXUH1R
44
1$'DWH
3URILOH'DWD1XPHULFDO6XPPDU\
1RWHV 0HDVXUHPHQWIRUWKHQRUWKHQGZDVWDNHQDWWKHWRSRIWKHSLSH
0HDVXUHPHQWIRUWKHVRXWKHQGZDVWDNHQDWWKHWRSRIWKHKHDGZDOO
:DWHUOLQH /HIW IWDQG5LJKW IW
0D[LPXP&KDQQHO'HSWK IW
3DJH RI
/HIW 1RUWK +HLJKW IW
5LJKW 6RXWK +HLJKW IW
&8/9(57,163(&7,215(3257
, 6&285(9$/8$7,21
6WUXFWXUH1R
45