Res No 034-24-16139RESOLUTION NO . 034-24-16139
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF CERTAIN
EVENT-RELATED FEES AND COSTS IN THE AMOUNT OF $6,619.84
PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL
EVENT KNOWN AS THE "TWILIGHT SKRUN/W ALK" PRESENTED BY
TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION,
TO BE HELD ON SUNDAY, MAY 19, 2024; PROVIDING FOR
APPLICABILITY OF OTHER FEES AND CODE REQUIREMENTS;
IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN
EFFECTIVE DATE.
WHEREAS, Team Footworks Educational and Fitness Corporation (the "Applicant"), a
Florida not for profit corporation, has submitted an application to host its annua l Twilight 5k
Run/Walk on Sunday, May I 9, 2024 from 6:00 p.m. to 10:00 p.m. (the "Event"); and
WHEREAS, the application for the event is under review and subj ect to approval by the
City Manager pursuant to Section I 5B-6 of the City Code; and
WHEREAS, applicable event-related service fees are as follows:
EVENT SERVICES FEE
SPECIAL EVENT APPLICA TJON & ADM IN FEE $160
PARKING METERS (24) $2,400
STREET CLOSURE & MOT $3,719.84
PUBLIC WORKS STAFF (2) $480
PUBLIC WORKS MATERIALS & BARRICAD ES $500
OFF-DUTY POLI CE OFFICERS
TOTAL
; and
WHEREAS, th e Applicant is requesting a fee waiver in the amount of $6,619.84 for
indirect service fees as follows:
EVENT SERVICES FEE
PAR.KING METE RS (24) $2,400
STREET CLOSURE & MOT $3,719 .8 4
PUBLIC' WORKS MATERIALS & BARRICADES $5 00
TOTAL q:,;;,,;;1QS1,i
; and
Page 1 of3
Res. No. 034-24-16139
WHEREAS, the Applicant is responsible for paying the remaining event-related fees,
estimated at $6,185 (i.e. Police a11d Public Works), which is subject to change based on actual
Event activity and City services required
EVENT SERVICES FEE
SPECIAL EVENT APPLICATION & ADMIN FEE $160
PUBLIC WORKS STAFF (2) $480
OFF-DUTY POLICE OFFICERS $5:i545
TOTAL $6.18S
; and
WHEREAS, the City Commission wishes to support the Event by waiving a portion of
the special event-related fees and costs as set forth herein and finds that such waiver is in the best
interests of the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. Recitals Adopted. The foregoing recitals are hereby ratified and confinned
as being true and correct and are hereby made a specific part of this resolution upon adoption
hereof.
Section 2. Waiver of Fees. Pursuant to Section 15B-6( 11) of the City Code, the City
Commission hereby waives $6,619.84 in event-related fees and costs associated with the Event as
required under the Code, provided and conditioned upon the City Manager approving the
application for the Event and the Applicant's compliance with all requirements under Section 15B
of the City Code.
Section 3. Applicability of All Other Fees and Requirements. Except as waived and
provided for herein, all other fees and costs and requirements of the Code remain applicable to the
Event, and the City Manager shall ensure compliance with all Code requirements.
Section 4. Implementation. The City Manager is hereby authorized to take any and
all necessary action to implement the purposes of this Resolution.
Section 5. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6. Seve1·ability. If any section, clause, sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution.
Section 7. Effective Date. This Resolution shall become effective immediately upon
adoption.
Page 2 of3
Res. No. 034-24-16139
PASSED AND ADOPTED thi s 19 th dayofMarcb, 2024.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY, AND
EXECUTrON THEREOF
4(kff{tf{JcoLE&
BIERMAN, P.L.
CITY ATTORNEY
Page 3 of 3
APPROVED:
COMM ISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Commi ssione r Calle:
Commissioner Corey:
Commissioner Liebman:
4-0
Yea
Yea
Yea
Yea
Recused
Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: March 19, 2024
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING
THE WAIVER OF CERTAIN EVENT-RELATED FEES AND COSTS IN THE AMOUNT OF $6,619.84
PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE “TWILIGHT
5K RUN/WALK” PRESENTED BY TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION, TO
BE HELD ON SUNDAY, MAY 19, 2024; PROVIDING FOR APPLICABILITY OF OTHER FEES AND CODE
REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. 3/5
(CITY MANAGER-PARKS, RECREATION & CULTURAL DEPT.)
Suggested Action:
Attachments:
MEMO-Team_Footworks_2024 (1).docx
Resolution Waiver Event Fees Team Footworks Twilight 5K
Footworks Supporting Docs 2024.PDF
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor &Members of the City Commission
FROM:Genaro “Chip” Iglesias, City Manager
DATE:March 19, 2024
Subject:Twilight 5K Run/Walk -a fee waiver request on behalf of Team FootWorks
Educational and Fitness Corporation in the amount of $6,619.84.
RECOMMENDATION:Staff recommend a waiver of indirect fees in the amount of $6,619.84 on behalf
of Team FootWorks Educational and Fitness Corporation to host its annual
Twilight 5K Run/Walk event on Sunday,May 19, 2024.
BACKGROUND:Team FootWorks Educational and Fitness Corporation (“the applicant”), a not-
for-profit corporation, has submitted a special event application to host its
annual Twilight 5K Run/Walk event on Sunday, May 19, 2024,from 6:00 p.m.
to 10:00 p.m.
The race starts on SW 58th Avenue and SW 74th Street and ends on SW 57th
Court between SW 73rd and 74th Street.The applicant has requested the
necessary street closures that correspond with the race route to ensure a safe
and fun event for both participants and the surrounding area. Barricades and
police vehicles will block traffic at affected intersections. Refer to the course
map attached.
Public sidewalks will remain open to the public. Streets, sidewalks, gutters, etc.
will be monitored and cleaned by Public Works staff.
Following the race, the applicant plans to host a block party event at United
Community Bank of South Miami’s parking lot.Sponsors will be located under
tents and provide food and goods samples, for example, shoe demos for the
runners. An array of local restaurants as in-kind sponsors will provide sample
bites for the participants. An inflatable bounce house and face painting activities
will be available for children. The post-race block party will end by 10:00 p.m.
The applicant has submitted the Notification/Petition form from businesses in
the area as well as the Location Approval form signed by the property owners
of United Community Bank of South Miami.
Additionally, the applicant is required to submit the necessary Certificate of
Insurance that complies with the City’s standard insurance requirements,
including naming the City of South Miami as an additional insured prior to the
event.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TOTAL EVENT FEES:$12,804.84
EVENT SERVICES FEE
SPECIAL EVENT APPLICATION &ADMIN FEE $160
PARKING METERS (24)$2,400
STREET CLOSURE &MOT $3,719.84
PUBLIC WORKS STAFF (2)$480
PUBLIC WORKS MATERIALS &BARRICADES $500
OFF-DUTY POLICE OFFICERS $5,545
TOTAL $12,804.84
REFUNDABLE SECURITY DEPOSIT*$500
A $500 refundable security deposit has been submitted and will be applied only
if there is event-related damage or trash remaining post event.
FEES REQUESTED
WAIVED:The applicant is requesting the following indirect service fees in the amount of
$6,619.84 to be waived:
EVENT SERVICES FEE
PARKING METERS (24)$2,400
STREET CLOSURE &MOT $3,719.84
PUBLIC WORKS MATERIALS &BARRICADES $500
TOTAL $6,619.84
CITY REVENUE:Upon approval, the applicant is responsible for paying the City $6,185
excluding a refundable security deposit of $500.
EVENT SERVICES FEE
SPECIAL EVENT APPLICATION &ADMIN FEE $160
PUBLIC WORKS STAFF (2)$480
OFF-DUTY POLICE OFFICERS $5,545
TOTAL $6,185
ATTACHMENTS:Resolution
Special Events Application & Supporting Documents
3
7
Permit#: DB I Cl~'-{O (
rH E CITY 0~ 1'1.FASA T LI VING
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days prior to the date of the event. Application submitted less than thirty (30) days prior to an
event will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for
a special event in the City of South Miam i.
APPLICANT INFORMATION
APPLICANT NAME: John Huseby TITLE: Race Director --------------
DAYTIME PHONE: 305-666-7223 ~~~~-~--------MOBILE: 786-877-1239
EM A IL: jp@teamfootworks.org
2nd CONTACT NAME: Maria Sentmanat TITLE: Director of Race Operations
DAY TIME PHONE: 305-666-7223 MOBILE: 786-253-1589 -------------
EM A IL: maria@teamfootworks.org
ORGANIZATION INFORMATION
NAME OF ORGANIZATION: TeamFootWorks --------------------------
ADDRESS: 5724 Sunset Drive, South Miami, FL 33143
PRESIDENT /MANAGER NAME: ~L=a=u~rie~H~u~s~eb=-y,___ _____ PHONE: 305-666-7223
Is your organization a non -profit, S0l(c) (3) certificate holder? D NO ~YES -If YES, please provide a
copy of your certificate with the application .
EVENT INFORMATION
TYPE OF EVENT: 0 FESTIVAL/CELEBRATION ~ RUN/WALK 0 FILM/PHOTO PERMIT
0 CHARITY O OTHER: --------------
NAME OF EVENT: Twi light 5K Run/Walk
LOCATION OF EVENT: SW 73rd Street & 57th Court
EVENT DATE(S): _s u_nd_ay_o5_11_9i2_4 ___________ _ 0 NEW EVENT G RETURNING EVEN T
WILL THIS BE AN ANNUAL EVENT? 0 NO (iil YES IF YES, THIS IS THE~ YEAR OF THE EVENT
ANTICIPATED ATTENDANCE: 1,200 ACTUAL EVEN T TIME: 6:00 AM~o 10 :00 AM j PM )
Sunday 05/19/24
AM§}to AMAPM ) ASSEMBLY DATE(S): SETUP TIMES: 12:00 3:00
Sunday 05/19/24
BREAKDOWN DATE(S): BREAKDOWN TIMES : 10:00 AMJ@o 11 :5 9 AM,(PM J
1
8EVENT NARRATIVE A detailed written description/summary of your event Is Rqulred. Please describe an activities, schedule of actMtles. lnvenlofy af any sold Items, peaway items, list of vendors and any other Important information. If addltlonal space is needed please use a blank sheet af l)ilper and attach to the applltatlon. 5J( R1 w / u.>oJ K . . . LOCATION APPROVAL If the orpnlzatlon Is a tenant and/or renter of the event location, please have the property owner complete the following. Marte all that apply: 1iJ. Location ls City of South Miami property (Street. Sidewalk, right-of-way, paric. etc.) □ Applicant/Organization owns the n,quested event location 0 Applicant/Orpnilatfon wlll be using prtva~ property Comments/Resttlctiom: ______________________ _ Property Owners Name2o}db ([\IC\~ 1 ~ Phone: 0 \2,.-415::lo:R:3 Property Address: 51 UL( $\A) .1':{d '3i:rrcl 1 e ~lo'-1 fu St aa:tk APPLICANT'S mu NOTARY SIGNATURE Subscribed and sworn before me, this 9'4-Day of N\J?<Yl4\ Notary Public ln and for CW(... Cou~O\q, Stgnature (NOTARY PU8UC) • a 315 (?-621 MOlllCA a.uo Offlc:lal Seal Notary Publlc -Stat• of llltnols My Commission Expires Mar 23, 2027 2
9
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds over SO people. Applicants will be responsible to pay for off-duty officers prior to the event
date.
Sunday 01114/24, 05/19/24 & 9/08124 (0124 Memate)
Yes No
@ D Will your event obstruct the normal flow of traffic or sidewalks?
□
□
Do you expect the total attendance for your event to be over 50 people
at any one given time?
Will you be requesting the use of off-duty police officers?
If YES, how many TBD Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary.
If NO, please describe why you feel the event will not require off-duty officers.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
See Course Map
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
~ □
□
Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
Please note: Only 50l{c)(3) organizations may apply for a banner application.
All requests for banners over public streets must be reviewed and pre-
approved. A 501(c)(3) certificate, insurance and photos of the banner must be
included with the application to the Planning & Zoning Department.
Have you notified the event location neighbors or businesses about
your event?
3
10
CODE ENFORCEMENT
Yes
IE:!
□
□
No
□ Will you be having any music and/or amplified sounds during your
event?
Will your event be starting before 8:00 AM?
Will any music and/or amplified sounds play past 9:30 PM?
Sunday 01/14/24, 05/19124 & 9108/24 (09Allemate)
PARKS AND RECREATION
Yes
□
□
□
No
~
[El
Iii
PARKING DIVISION
Yes
Iii
PUBLIC WORKS
Yes
Iii
Iii
[El
[fil
No
□
□
Iii
No
□
□
□
□
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
Please note: A rental fee will be applicable if a city park is being used.
Will this event require the use of any Department equipment (stage)?
If YES, please specify size of the stage requesting: _______ _
Will this event require the use of any Department staff?
Will you be renting any City parking meters? If YES, how many __ _
Please note: All closures or interference on right-of-ways that includes parking
meters will be required to pay the daily meter fee.
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial right-of-way closures?
Please note: Any right-of-way closures will require at least one off-duty officer
per corner and the rental of barricades.
Would you like the City to provide you with any additional barricades
for your event? If YES, how many ____ _
Will your event require City Staff to remove recyclable goods, waste and
garbage during and after the event?
If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and
garbage during and after your event.
4
11
ADDITONAL EVENT FEATURES
□ Temporary Fencing ~ Inflatables/Rides □ Live Music
~ Signs/Banners ~ Additional Barricades □ Open Flames
~ Tents or Canopies ~ Electrical Services/ Generators [E] Port-A-Johns
□ Other:
Please nlf~~0 lt°¾lW4b'r!Y{~t8WWJMf1t~p'ly!0>a separate narrative description of each additional feature may be
required by the City with this application. Additionally, tents, open flames and signs/banners may require an
additional Permit at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or organization along with the completed Special Events Application. It is at the discretion of
the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2)
months.
Yes No
~ □ Will you be submitting a letter for the waiver of fees?
If YES, please list all fees that will be requested to be waived:
Street Closures, Public Works & Parking Meters
FILM/STILL PHOTOGRAPHY
Type of Production: ____________________________ _
Special Effects or Weapons: _________________________ _
Base Camp Location: ____________________________ _
Crew: Number of Cast: _____ _ --------Extras: ________ _
Type of Vehicle: _________________ _ Total Vehicles: _____ _
Parking Location: _____________________________ _
DEPARTMENT DIRECTORY
Special Events Division (305) 668-3873
Public Works & Engineering (305) 403-2063
Code Enforcement (305) 668-7335
South Miami Police
Parks and Recreation
Planning and Zoning
(305) 663-6301
{305) 668-3876
{305) 663-6326
5
12
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between _T_ea_rn_F_o_o_lW_o_rk_s ________ _
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
Twi~EJhl 5K RUNWalk at SW 73rd Street & 57th Court (location) on
(date(s}) SundTf05111lr.!4 . {"Special Event"); and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively ~lndemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any dams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with Florida Department ofTransportation (FDOTl, Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5. Event areas shall be restored to equal or better condition than they were before the event started,
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory{ies) on the date set forth below and notarized,
I am Laurie Huseby !Print name of Applicant)
Under penalties of perjury, I declare that I have read the foregoing application, Including the information that has
been inr.erted Into this form, and the facts stated in this document are true
~ ~ftus-t J:J-( 7 /.:;. 4 2.3
APPLICANT SIGNATURE
?)[~ Tfl ~44101
DATE
~(NOTARY PUBLIC)
6
13
&,~vt s-r11t2r
C'l 'Pr1 \ q 11.. 0 7-Lf
We, the undersigned business and/or residents, have been no:if1ed of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure1s). We are also
aware that this response may not effect this applicatton being disapproved.
_[
r I ~----t·-
l
\iJ Agree 0 Disagree
0 Disagree
0 Disagree
--·-·-·"'··"~-• -~---"·'
0 Agree D Disagree
0 Agree D Disagree
¢),.gree D Disagree
---~"-~•-· ' ... -· .,
D Agree 0 Disagree
D Agree 0 Disagree
D Agree D Disagree
D Agree O Disagree i D Ag,ee D D,sagrn~
0 Agree O Disagree
------1 D Ag,ee D Dosagrec
D Agree O Disagree i
D Agree O Disagree
D Agree O Disagree
D Agree D Disagree
8
14
LICENSE AGREEM§:NI
Basic License TErms/Deflnitlons.
(A) Property· commonly known as 5744 SW 73..i Street, South Miami, Florida {the
"Property'")
{B) Licensed Parking Area": shall mean the portion of the Propeny designated as the
"Licensed Parking Area'' as shown on the allached Exhibit A which is not utilized by monthly parking
customers.
(C) Licensor: SOUTH MIA Ml CORPORATION, a Florida corporation
{D) Lkensor's Address and Contact Information: Wirtz Really Corporation, 680 N. Lake
Shore Drive, Suite 1900, Chicago, Illinois 60611, Attn: Mike Mulligan; email:
mike.mulligan@wirtzrealty.com.
(E)
corporation.
Licensee: TeamFootWorks Educational and Fitness Corporation, a Florida not for profit
{F} Lke1mie's Address and Contact Information: 5724 Sunset Dr., Soulh Miami, Florida
Attn: Karen Plaster; email: invoices@teamfootworks.org.
(G) License Period: The tenn of this license shall begin at 12:01 a.m. on May 19, 2024, and
expire al 11 :59 p.m. on May 19, 2024.
(H) License Fee: $1,500, payable concurrent with execution of this License.
2. License. Licensor hereby grants to Licensee a license (the '"License") to use the Licensed
Parking Area. subject to and in accordance with the terms of this License Agreement (the '' Agreement").
3, Use. The Licensee shall have the right to use the Licensed Parkmg Area solely for hosting
the Twilight 5K Run during the License Period and for no other use. Licensee agrees that they are responsible
for removing any garbage or other materials from the Licensed Parking Area before the end of the License
Period.
4. Condition of Licensed Park Area. Licensee acknowledges and agrees the condition of the
Licensed Parking Area is satisfactory for the use contemplated by this Agreement, and accepts the Licensed
Parking Area in its "AS IS'" condition.
5. lnsm:ance. Licimsee shall maintain in full force and effect during the License Period
commercial general liability insurance wllh respect to injury, death or damage occurring in rhe Licensed
Parking Area or arising out of Licensee's use of the Licensed Parking Area or otherwise arising out of any
acts or omissions of Licensee or its agents, employees. contractors or invitees (ihe '·Licensee Parties") in
connection with the Licensed Parking Area. Said insurance shall be in an amount of at leas! $3,000,000
(Three Million Dollars) combined single limn per occurrence and shall cover contractual liability. Licensee
shall also maintain workers· compensation insurance in statutory amounrs covering all of Licensee ·s
employees working at the Licensed Parking Area. The poltcies for the foregoing insurance shall name the
Licensor Parties (hereinafter defined) and such other parties as Licensor may designate as additional insureds
pursuant lo the fonn of additional insured endorsement providing the broadest possible coverage for the
additional insureds Any company writing Licensee's insurance shall have an A.M. Best rating of not less
than A VIII. Prior to the ex.ecution of this Agreement, Licensee shall furnish a certificate of insurance with
{00180268.2,
15
all endorsements evidencing that the insurance required by this Section is in effect. Notwithstanding
anything to 1he contrary contained herein, Licensee hereby waives all claims against any of the Licensor
Parties to the extent the same are covered by the insurance carried by Licensee (or would have been covered
if Licensee had maintained the insurance required hereunder), and Licensee hereby waives all subrogation
rights of its insurance carriers in favor of the Licens-or Parties and such other panics as Licensor may have
designated as addilional insureds and shall have its insurance property endorsed lo reflect the same.
6. Waiver of Claims and Indemnity. To the extent not prohibitetl by law, except to the extent
caused by lhe gross negligence or intentional misconduct of Licensor or any of the Licensor Parties, Licensee
shall indemnify, defend and hold hannless the Licensor and its managing agents and affiliates and their
respeclive agenls and employees (the '·Licensor Parties"} from and against any and all liability, claims,
damages, costs and expenses including without limitation, reasonable attorneys' fees ("Claims''). resulting
from or in connection with the use or occupancy of the Licensed Parking Area by any oflhe Licensee Parties
or any act or omission of any Licensee Party during or in connection with 1he use of the Licensed Parking
Area. To the extent not prohibitetl by law, except to the extent caused by the gross negligence or intentional
misconduct of Licensor or any of the Licensor Parties, Licensee waives all claims againsl the Licensor
Parties for injury to persons, damage to property or to any other interest of Licensee sustained by Licensee or
any person claiming through Licensee resulting from any accidenl or occurrence in, on or about the Licensed
Parking Area or any other part of the Property.
7. Default. Any failure co perform or other breach of any provision of this Agreement by the
Licensee shall constitute a default under this Agreement. Licensor may, upon a default, terminate this
Agreement and pursue any and all remedies available lo it at law or in equity.
8. Assignment. This Agreement is personal to Licensee. Licensee shall not assign, sublicense
or in any other manner transfer or encumber this Agreement without Licensor's consent.
9. Liabllity of Licensor. The Licensor Parties and Licensor's trustees, members, principals,
beneficiaries, pat1ners, officers, and directors shall have no personal hability under this Agreement, and if
Licensor is found by a court of law to have failed to perform its obligations in accordance with any of the
provisions of Ibis Agreement, any money judgment resulting from such foilure shall be satisfied only out of
Licensor's interest in the Property, subjecl to all mortgages and other encumbrances affecting the Property.
As used in this Section, the term ··Licensor" shall mean only the Licensor(s) who holds fee tide to the
Liceosed Parking Area. From and ofter the date of any transfer of such 1itle or inlerest, the entity named
herein as "'Licensor" (and in case of any subsequent transfers. !he then grantor) shall be relieved of all
liability with respect to Licetisor's obligations thereafter to be performed.
10. Entry. Licensor reselVes the right to enter Licensed Parking Area any time for any
reasonable cause.
n. Notices. All notices pursuant to this Agreement shall be made in writing, hand delivered, or
sem by reputable overnight courier service such as Fetleral Express, and shall be deemed to be delivered on
the earlier of actual receipt (or refusal of delivery) or the day after delivery to 1he overnight courier service,
as the case may be. All notices to be delivered to Licensee shall be delivered to Licensee al Licensee's
address set forth in Section I (F). All notices to be delivered to Licensor shall be delivered to Licensor at
Licensor's address set forth in Section l(D). Billing statements and other time sensi1ive communications
may be delivered via e-mail to Licensor at mike.mulligan@wirtzrealty.com and to Licensee at
invoices@teamfootworks.org.
12, Governing Law; Severability. This Agreement shall be interpreted and enforced in
accordance wilh the laws of the State of Florida. If any tenn or provision of this Agreement shall to any
too 180268 2 I 2
16
extent be invalid or unenforceable, the remainder of this Agreement shall not be affected, and each provision
oflhis Agreement shall be valid and enforced to the fullest extent permitted by law.
13. Entire Agreement; ModUicmtlon. This Agreement constitute the entire agreement among
the panics and supersede all prior agreements and understandings related to the Licensed Parking Area. This
Agreement can be modified only by a written instrument signed by both Licensor and Licensee.
14. Counterparts and Electronic Signatures. This Agreement may be executed in counterparts
and shall constitute an agreement binding on all parties notwithstanding that all parties are not signatories to
the original or the same counterpart, provided that all parties are furnished a copy or copies thereof reflecting
the signature of all panies. The parties acknowledge and agree that they intend to conduct this transaction by
electronic means and 1ha1 1his Agreement may be executed by electronic signature, which shall be considered
as an original signature for all purposes and shall have the same force and effect as an original signature.
Without limitation, in addition to electronically produced signatures, "electronic signature" shall include
faxed versions of an original signature or electronically scanned and cransmitted versions (e.g., via pdf) of an
original signature.
[signature page follows}
(0018026& 2l
17
IN WITNESS WHEREOF, the parties have executed this Agreement, and Licensor and Licensee
intend to be legally bound by this Agreement, as of lhe day and year first above written.
LICENSOR:
SOUTH MIAMI CORPORATION,
a Florida corporation
By; Wirtz Reahy Corporation,
a Delaware corporation,
its Agent
By:~~
~:e: Mi£L:r:}~•3C1.;:;;,
LICENSEE:
TeamFootWorks Educational and Fitness Corporation
a Florida not for profit corporation
(00180268 2;
18
5724 Sunset Drive, South Miami, FL 33143
305.666. RACE www.teamfootworks.org
February 28, 2024
To: City of South Miami Commission
CC: Citv of South Miami Parks & Recreation Department-So Mi Parl<s
RE: TeamFootWorks -Baptist Health/Mercedes Bens of Coral Gables and Cutler Bay Twilight SK
Run/Walk: May 19, 2024
Dear Commissioner,
It is our pleasure to announce the 28th annual Baptist Health/ Mercedes Bens of Cora! Gables and Cutler
Bay Twilight SK. The race will be held May 191\ 2024 and will begin at 6PM. We expect to have about
1,000 participants.
TeamFootWorks is a 501(c){3) non-profit corporation dedicated to fitness education through the
production of events. We have been an institution in this community for almost 30 years, and supporters
of the City of South Miami via charitable contributions.
As active participants of this community, we would like to request the City of South Miami waive all fees
for City services that will be incurred by TeamFootWorks for these events. These to include, but not
limited to the following:
• Street Closures
• Public Works
• Parking Meters
Should you have any questions, please feel free to contact us at 305 666-7223. Thank you.
Kind regards,
Laurie Huseby
President, TeamFootWorks
TeamFootworks is a 501(c)(3) corporation committed to fitness education
through the production of events and educational materials. FEIN/EIN Number:650455073
19
Dear Neighbor:
The Baptist Health Twilight SK Run/ Walk will be held Sunday,
May 19, 2024. This evening run/walk starts at SW 58 Ave and
SW 74 St and finishes on SW 57 Ct (Hans Huseby Run)
between SW 73 and 7 4 St.
The SK run/walk event begins at 6:00pm and will take about
one hour to complete. We are expecting approximately 1,000
participants. The lead runners will run just over/under 5-
minute miles -meaning that they will get to mi le one at 6:05pm,
mile two at 6:10pm and the finish (3.1 miles) at 6:16pm. Walkers
will finish at about 6:40 to 6:55pm.
Dotted line indicates race course and will be shut down from 6pm-
7pm. If you need to leave your home. please avoid these streets.
Join us in the fun and fitness . Register TODAY at
www.teamfootworks.org or stop by Footworks, located at 5724
Sunset Drive.
Thank you,
TeamFootWorks
,tQQ UCID II
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v~ ~tWorks !
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21
South<'fJiami
THE CllY OF PLEASANT LIVING
Public Works Department
Event Cost Estimate
Submitted To:
Name of Event:
Yvette Valdes
Twilight Sk Run
Event Date (s): May 19, 2024
Dayl Times Hours
Employee#l 5:00 PM-11:00 PM 6
Employee#2 5:00 PM-11:00 PM 6
Materials:
Day I-Public Works Fees & Materials
Equipment:
Barricades Flat Rate (Per Order)
Hourly_Cost
$40
$40
Day 1 -Additional fee per Barricade -$3.00 (Qty. 100)
Date Prepared: __ 0=3 ... /0_5:.r.:/2:.:0~2;.;,4_
Extended_ Cost Total
$240.00
$240.00
$480.00
$125.00
$75.00
$300.00
Public Works
22
Valdes, Yvette
From:
Sent:
To:
Marenco, Carlos
Wednesday, March 6, 2024 2:11 PM
Valdes, Yvette
Subject: Re: Rotary Art Festival
There is a total 24 parking spaces on the map you provided.
Thanks,
Carlos Marenco
Parking Operations Manager
City of South Miami
On Feb 23, 2024, at 3:01 PM, Valdes, Yvette <YValdes@southmiamifl.gov> wrote:
Good Afternoon,
I received the attached application for the 2024 Twilight SK and will be taking the item to Commission
for approval, please send me updated cost estimates for the information below by COB on Tuesday,
February 27, 2024.
Team Footworks Sk
Date: May 19, 2024
Location: Map below
City Services: Police, Public Works & Engineering, Parking
Set up: 12PM - 3 PM
Event: 6 PM -10 PM
Breakdown: 10 PM -11:59 PM
Anticipated Attendance: 1,200
<image001.jpg>
Thank you!
Yvette E. Valdes
Culture, Events and Active Adults Manager
City of South Miami
Special Events Division
1
23
Valdes. Yvette
From:
Sent:
To:
Subject:
Attachments:
Good morning Yvette ,
Carmenates, Aurelio
Tuesday, February 27, 2024 10:04 AM
Va ldes, Yvette
TeamFootWorks 2024 Twilight SK
2024 Twilight _SoMi SPECIAL EVENT APPLICATION.pdf
Below are the fees for TeamFottWorks 2024 Twilight SK , per the Fee Schedule :
TeamFootWorks 2024 Twilight SK
Temporary full road closure= $25 ($0.25 x Approx. l 00LF) = 8479 LF x .25 = $ 2,119.84 (Note: I deducted the one-way on
SW 58th ave totaling 8480.67LF to the total length amount)
The MOT fee for roadway= $100 x 2 directions x 8 roads = $1,600
Total =$ 3,719 .84
1
24
Police Department
Event Cost Estimate
Submitted To: Yvette Valdes, Special Events Coordinator
Name of Event: Foot Works Twighlight Run 2024
Event Day/Date (s): May 19 th 2024
Times Hours
1 Lieutenant 12pm -9pm 9
1 Sergeant 2pm -9pm 7
20 Officers 5pm -9pm 4
2 Officers 12pm-9pm 9
FICA:
Equipment:
BatTicades Flat Rate (Per Order)
Additional fee per Barricade -$3.00 (Qty . Q)
Police Vehicle
Date Prepared: 02/23 /2024 Lt. Vijil, J
Hourly Cost
$60.00
$57 .00
$47.00
$47 .00
Extended Cost
$540 .00
$399.00
$3,760 .00
$846 .00
$
$
$
$
Total
$5,545
!Grand Total: $5,545.00