Res No 013-24-16118RESOLUTION NO. 013-24-16118
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF
RENTAL FEES IN THE AMOUNT OF $990 FOR YOUTH FLAG
FOOTBALL AND BASKETBALL COMPETITIONS BY SOUTH
MIAMIMIDDLESCHOOLTOBEHELDATPALMERPARKAND
THE GIBSON-BETHEL COMMUNITY CENTER; PROVIDING
FOR APPLICABILITY OF OTHER FEES AND CODE
REQUIREMENTS; IMPLEMENTATION; CORRECTIONS;
SEVERABILITY; AND AN EFFECTIVE DATE.
WHEREAS, South Miami Middle School (the "Applicant,,) holds multiple competitive
athletic programs under the leadership of Mr. Marcos Acevedo, Physical Education Teacher and
Athletic Director; and
WHEREAS, the Applicant has requested the use of open green field space at Palmer Park
for up to eight (8) regular season home games and four ( 4) playoff home games (the
"Application,,); and
WHEREAS, the Applicant has also requested the use of the indoor basketball gymnasium
at the Gibson-Bethel Community Center for up to eight (8) boys' basketball games including
regular season and playoffs; and
WHEREAS, the Applicant is requesting a waiver of field and court rental fees in the
amount of $990 (the "Fees,,), as follows:
APPLICABLE EVENT FEES AMOUNT
RENTAL FEES (FLAG FOOTBALL) $270
RENTAL FEES (BASKETBALL) $720
TOTAL S221l
REFUNDABLE SECURITY DEPOSIT* $220
; and
WHEREAS, pursuant to Section 1 SB-6(11) of the Code, the City Commission may waive
fees and costs related to the use of the City's parks and/or recreational facilities imposed by Section
l SB-6 of the Code; and
WHEREAS, the City Commission desires to support this request and finds it to be in the
best interests of the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. Recitals Adopted. The foregoing recitals are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution upon adoption
hereof.
Page 1 of2
Res. No. 013-24-16118
Section 2. Waiver of Fees. Pursuant to Section l SB-6( 11) of the Code, the City
Commission hereby waives the Fees associated with the use of the field and court as required under
the Code, conditioned upon the City Manager approving the Application for the use of the field
and court and the Applicant's compliance with all requirements under Section 15B-6 of the Code
and the City's established policies and procedures related to the use of the City's parks and/or
recreational facilities for organized activities. Prior to the City Manager approving the Application,
the Applicant shall provide the City with the required Certificate of Liability Insurance that
complies with the City's standard insurance requirements, including naming the City of South
Miami as an additional insure
Section 3. Applicability of All Other Fees and Requirements. Except as waived and
provided for herein, all other fees and costs and requirements of the Code remain applicable to the
Event, and the City Manager shall ensure compliance with all Code requirements.
Section 4. Implementation. The City Manager is hereby authorized to take any and
all necessary action to implement the purposes of this Resolution.
Section 5. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any confonuing amendments to be incorporated into the
final resolution for signature.
Section 6. Severability. If any section, clause, sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution .
Section 7. Effective Date. This Resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 6th day ofFebrna1y. 2024.
ATTEST:
Ci~
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY, AND
EXECUTION THEREOF
~
WEISS SEROTA HELFMAN COLE &
BIERMAN, P.L.
CITY ATTORNEY
Page2of2
APPROVED :
Q ~--
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Commissioner Calle:
Commissioner Corey:
Commissioner Liebman:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: February 6, 2024
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING
THE WAIVER OF RENTAL FEES IN THE AMOUNT OF $990 FOR YOUTH FLAG FOOTBALL AND
BASKETBALL COMPETITIONS BY SOUTH MIAMI MIDDLE SCHOOL TO BE HELD AT PALMER PARK AND
THE GIBSON-BETHEL COMMUNITY CENTER; PROVIDING FOR APPLICABILITY OF OTHER FEES AND
CODE REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE.
3/5 (CITY MANAGER-PARKS & RECREATION DEPT.)
Suggested Action:
Attachments:
MEMO-SMMS_2024 (1).docx
Resolution re SM_Middle_School_Football_and_Basketball_2024.docx
2024 Basketball Application.PDF
2024 Flag Application.PDF
SMMS Athletic Letter.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor,and Members of the City Commission
FROM:Genaro “Chip” Iglesias, City Manager
DATE:February 6, 2024
Subject:South Miami Middle School fee waiver request in the amount of $990 for its
youth flag football and basketball competitions.
RECOMMENDATION:Approval of the fee waiver in the amount of $990 for youth football and
basketball competitions at Palmer Park and the Gibson-Bethel Community
Center, respectively.
BACKGROUND:South Miami Middle School (“the applicant”) is comprised of multiple
competitive athletic programs and is led by Mr. Marcos Acevedo, PE
Teacher and Athletic Director. In previous years, the applicant has used
Palmer Park for its home flag football competitions and the Gibson-Bethel
Community Center for its home basketball games.
The applicant has requested the use of the open green space at Palmer
Park for up to eight (8) regular season home games and four (4) playoff
home games. The exact number of games—not to exceed 12—will consist
of four (4) regular season boy’s games and four (4) girl’s games to be
tentatively held between January 30th through February 27th, 2024,
between the hours of 4:00 pm –5:30 p.m.The dates for the two (2)playoff
flag football games are forthcoming as they are contingent upon regular
season standings and seeding. The department is not required to paint
fields for this request as the school plans to use field cones.
The applicant has also requested the use of the indoor basketball
gymnasium at the Gibson-Bethel Community Center for up to eight (8)
boys’ basketball games including regular season and playoffs. The exact
number of games –not to exceed 8 –shall be played sometime between
the months of March and May of 2024. All scheduled basketball dates will
be forthcoming after the school’s league meeting in February 2024.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Upon approval of this request the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City’s
standard insurance requirements, including naming the City of South
Miami as an additional insured.
FUNDING:The applicant has completed the rental application and is requesting to
waive all fees in the amount of $990 as illustrated in the table below:
REFUNDABLE
SECURITY DEPOSIT*:A $220 refundable security deposit has been submitted and will be applied
only if there is event-related damage or trash remaining post event.
ATTACHMENTS:Resolution
Rental Applications (Flag Football and Basketball)
Letter from Applicant – Request for Waiver
APPLICABLE FEES AMOUNT
RENTAL FEES (FLAG FOOTBALL)$270
RENTAL FEES (BASKETBALL)$720
TOTAL $990
REFUNDABLE SECURITY DEPOSIT*$220
3
7
Rental Application Form
THE C ITY OF PLEASANT LIVING
A Step by Step Guide
Step 1: Applicants must download or pick up and complete a facility rental application packet. Application packets include
the permit applications, permit policy, rental fees and facility availability schedule. Application packets are availab le
at Gibson Bethel Community Center, located at 5800 SW 66 t h Street, South Miami, FL. 33143 and online at
www .s ou t hm iam ifl .gov .
Step 2: Return the completed application and any additional documentation to Gibson Bethel Community Center, 5800 SW
66 th Street, South Miami, FL 33143. Note: Application request must be submitted no later than 14 days in advance
of the reservation date.
Additiona l documentation requires for the following applicants:
1. Residents
a. Photo I.D. (driver's license, passport, res id ent I.D.)
b. One (1) form of Proof of Residency (utility bill, auto registration, mortgage, lease). A cell phone bill is not acceptable
proof of residency.
2. Non-Residents
a. Photo I.D. (driver's license, passport, resident I.D.)
3. Civic/Non -Profits/Commercial/Private
a. Photo I.D . (driver's license, passport, resident I.D.)
b. Tax Certificate 501(c)(3)
c. Insurance/Workers compensation insurance (if applicable)
Step 3: A Department representative will contact applicants within 3-5 business days to notify of permit approval or denial.
Special permits may require approval beyond the Parks and Recreation Department . Incomplete applications will
not be processed.
Step 4: Applicant pays the refundable security deposi t and all associated fees at the time of reservation.
Step 5: Permit copy is issued, and additional copy is filed at Gibson-Bethel Community Center.
Refund/Cancellation Policy:
I. PURPOSE
To create a fair and consistent sta nda rd by which the City of South Miami Parks and Recreation Department will apply refund
processing fees and issue refunds for various activities, programs, facility rentals, memberships, daily entry visits.
II. POLICY
The City of South Miami Parks and Recreation Department ("the Department") reserves the right to cancel, postpone, or combine
classes, events or programs, or change instructors in order to provide the best service possible. In the event the Department cancels
an activity or program for any reason, a full refund will be issued.
Facility Rentals
Refunds may be granted if a cance ll ation notice is received at least seven (7) days prior to the reserved date of the event start (i.e. if
the event is on Saturday, the last day to cancel and receive a refund is Friday, the week prior to the event). No refunds, including the
security deposit will be made thereafter.
Refunds may be granted only if adverse weather cond itions preva il, or if the cancellation noti ce is received in writing at leas t seven (7)
days prior to the reserved date of the event or program start. No refunds or credits will be given after this deadline.
1
8
Rental Application Form
Name : Sa,A\\ §1.\.a~I\:,. t\,<¾:\\e ~\¢\ DOB : _____ _
{Last) (First) . \
Company/Organization: ~01/h \\_~CH~)." "-~~\e~ ~~c (3) Tax ID:------
Address: b 150 SLeJ bO s-v · ee-A--t--l~czM, t vi , 3~\'l-S
{Street) {City) (State) (Zip)
Resident: B.Yes D No (1 form of ID required)
Phone : (Home)50S-bb\'°31.,\g \ (Cell) _______________ _
Email:ace-~Prk.\es;w\, ,l\.e "t Driver's License #: ___________ State: __ _
Reservation Date: Reservation Time:
I O -
Requested Venue/Park :
G--1 hs on -~e ) I
Type of Activity/Event : (i .e. birthday party, Estimated Attendance :
Recurring? 0 yes D No Recurring (every) 0 M O Tu OW D Th D Fr O Sa D Su
** Facility rentals receive 1 hour before and after their rental to set up and break down their event.
** Field and open space rentals receive 30 minutes before and after their rental to set up and break down their event.
Special Notes:
Fee Chart (per hour)
Resident Non-Resident Non-profit
Gibson-Bethel Community Center
Education Room 0$30 0$40 0$20
Computer Lab 0$45 0$60 0$35
Multipurpose Room 0$60 0$120 0$55
Gymnasium (half court) 0$50 0$100 0~45
Gymnasium (full court) 0$100 0$200 [Yr$90
Murray Park
Outdoor Basketball (w/o lights) 0$20 0$30 0$15
Outdoor Basketball (w/lights) 0$30 0$40 0$25
Large Field 0$60 0$75 0$50
Small Field (t-ball field) 0$36 0$50 0$30
Murray Park Aquatic Center (pool party)
0-35 people (3 hours) 0$265
36-64 people (3 hours) 0$315
2
9
Rental Application Form
Additional Hour
Marshall Williamson Park
Meeting Room
Tennis Court
Private Instructor Fee ($20 per hour)
Dante Fascell Park
Pavilions (1 & 2)
Sand Volleyball
Fuchs Park
Pavilion
Sand Volleyball
Brewer Park
Tennis Court
Gazebo
Private Instructor Fee ($20 per hour)
Palmer Park
Fields 1, 2, 3, 4, 5 (w/o lights)
Fields 1, 2, 3, 4, 5 (w lights)
Open Field
Batting Cage
Jean Willis Park
Pavilion
SECURITY DEPOSIT
Rental Fee Due:
Security Deposit Due:
$ 72.0
$ , ,o
0$50
0$25
0 $5
0$40
0$25
0$40
0$25
oss
0$40
0$30 per field
0$40 per field
0$36 per field
0$25
0$40
0$110
0$50 0$10 (S .M)/$20
0$9 0$4
0$75 0$35
0$35 0$20
0$75 0$35
0$35 0$20
0$9 0$4
0$75 0$35
0$36 per field 0$25 per field
0$50 per field 0$35 per field
Osso per field 0$30 per field
0$35 0$20
0$75 0$35
0$200 0$100
(Security depo sit checks must be picked up within 5 business days after your ev ent or it will be shredded for your privacy/security.)
Total Amount Due:
(7% soles tax applied to total amount due )
Refunds
Refunds may be granted if a cancellation noti ce is received at least seven (7) days prior to the reserved date of
the event start (i.e . if the event is on Saturday, the last day to cancel and receive a refund is Friday, the week
prior to the event). No refunds, including the security deposit will be made thereafter.
Refunds may be granted only if adve r se weather conditions prevail, or if the cancellation notice is received in
writing at least seven (7) days prior to the reserved date of the event or program start. No refunds or credits
will be given after this deadline.
Applicant Signatur..?'Y'{o:~ ~
3
Date._O_t _,__\ e1_0_____._\_a _Lf _
10
Rental Application Form
M4: I agree:
Release and Waiver of Liability
1) to assumes all risks of any injuries, damages, or harm which might arise from the program or the use
of the requested facility or activity due to the negligence or other fa ult of the Pa rtici pant or anyone
acting through or on behalf of the Participant.
2) to compensate the City of South Miami ("City") for any repair and/or replacement costs for damages
to the requested facility or equipment due to the negligence or other fault of the Participant or
anyone acting through or on behalf of the Participant.
3) to indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns,
harmless from any and all damages, liability, losses, demands, fines,judgments or cost and expenses,
including reasonable attorney's fees, paralegal fees and investigative costs incidental there to, and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels,
which may be suffered by, or accrued against, charged to or recoverable from the City of South
Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions
or claim of any kind or nature, including claims for injury to, or death of any person or persons and
for the loss or damage to any property arising out of a negligent act or omission, misconduct, or any
gross negligence, intentional act of me, the Participant, any contractor or subcontractor of mine or
the Participant, or any of their or our officers, directors, agents, representatives, employees, or
assigns, or anyone acting through or on behalf of any of them, which arises out of or is concerning
the use of the requested facility, the program activities, the program by me, the Participant or
anyone acting for or through me or the Participant. I agree to pay all losses and expenses of any kind
or nature whatsoever, in connection therewith, including the expense or loss of the CITY and/or its
affected officers, affiliates, employees, successors and assigns, including their attorney's fees, in the
defense of any action in law or equity brought against them.
4) that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held liable
or responsible for any claims, including the costs and expenses of defending such claims which may
result from or arise out of actions or omissions of me, the Participant, or any of our contractor or
subcontractor, if any, or any of their or our agents, representatives, employees, or assigns, or anyone
acting through or on behalf of the them or us, and arising out of or occurring on the CITY's property.
In reviewing, approving or rejecting any submissions or acts of me or the Participant, CITY in no way
assumes or shares responsibility or liability for the acts or omissions of me or the Participant, our
contractor or subcontractor, if any, or any of their or our agents, representatives, employees, or
assigns, or anyone acting through or on behalf of them or us. I and the Participant have the duty to
provide the CITY with a defense with an attorney or law firm approved by the City of South Miami,
which approval will not be unreasonably withheld.
5) to abide by all applicable rules and regulations as set forth herein and attached to this form. I further
understand that I may be asked to vacate the premises and may forfeit my security deposit if I fail to
abide by these rules and regulations or any other reasonable request from City of South Miami staff.
6) that rentals, including pavilion rentals operate between sunrise and sunset (excluding rentals at
South Miami Park, Palmer Park and the Gibson-Bethel Community Center.
I certify, under penalties of perjury, that the above information is correct, that I have read and understand the
rules and regulations and that I agree to the terms and conditions set forth above.
4
11
Rental Application Form
Permit Rules and Regulations
Please in itia l at each rule indicating you have read and understand the expectations of the City of South Miami.
Permits may not be issue d for program s:
5
• Requiring equipm ent to be set up in the park or facility .
• With a negative impact on traffic or the public's ability to enjoy the park or facility.
• Conside r ed high ri sk having a negative impact on the publ ic's health, safety, and welfare.
• Deemed inappropriate by the Pa rks and Recreation Director.
• With a negative impact on City property; for example , destruction of trees , turf, or other City
"A J _infrastructure.
1. /_VVf __ Facility Permit/Security Deposit
• Reservations may be requested up to one year in advance and are based upon availability.
• The security deposit and all associated rental fees must be paid at the time of reservation .
• The payment can be made in the form of a personal check, money order or certified check.
• Failure to adequately clean, damage to or loss of park property or violation of park rules, will result in the
!rt A A-loss of all or part of the deposi t .
2. {~Insurance
• Prior to the use of the facility or facility, proof of insurance may be required with the policy naming the
City of South Miami as an additional insured for the duration of the event.
• The coverage for the City shall be primary and non-contributory and written on Florida approved forms
by an insuranc e company licensed by the State of Florida to sell insurance.
, A A .t).-The company shall not be a surplus lines carrier and the insurance shall includ e contract liability coverage.
3. /J/Jt:!_ Activity
• Any unusual equipment and/or activity, as may be defined by the City in its sole and absolute discretion,
must be approved by the Director of Parks and Recrea t io n and noted on the facility reservation form.
• All equipment must be delivered and removed within the rental period -no storage areas are available.
• All delivery vehicles must remain in designated parking areas. Excessive amplified music or other loud
noises, as determined by the City in its sole and absolute discretion, which disturb other park patrons or
adjacent property owners are prohibited . Rides of any ki nd including pony ride s, mechanical and
inflatable rides , petting zoos, etc. are not permitted i n any City pa r k.
• Use of rentals, incl uding pavi l ion rentals must be completed by sunset. Use of rentals at Palmer Park and
if' J t the Gibson-Bethel Community Center mu st be completed by 10:00 PM.
4. L~W~_! Conduct
• Permittee must take all necessary steps to control all of their guests/participants/spectators. Any
person(s) violating any of the Rules and Regulations conta i ned herein, any City ordinances or other laws,
or who are , in the opinion of the Par ks and Rec reation Department, constituting a public nuisance ,
potential hazard to the public or park property, or exhibiting disorderly conduct, may be expelled from
the facil ity by Par ks and Re creation Department staff or Police Department without a refund for the
remainder of the perm it period.
• Al l vehicles mu st remain in the designated par ki ng lots.
The consumption of alcoholic beverages and gambling of any form is prohibited in all City parks .
Set up/Decoration
• Decorations may be attached with MASKING TAPE ONLY. The use of staples, nails, tacks , etc. is prohibited .
The rental period shou ld incl ude suffic ient time for set -up of facility, conducting the event, and cleanup
of the faci l ity to the satisfaction of the Parks and Recreation Departm e nt.
12
•
•
•
7. NA-
•
•
Rental Application Form
Balloons inflated with lighter-than-air gases shall not be released in the City limits. Any balloons filled with
gases shall be tied securely to an object heavier than the balloon and a paper tag shall be attached to the
string/ribbon attached to the balloon th at states : "Releasing this balloon will harm the
environment/Soltando este globo al aire danara la naturaleza ". (see ord. 13-16-2246 amending sec. 13A-
22 of the Code of ordinances)
All facilities/furniture/equipment must be returned to its original condition and be placed in its original
position if moved . Any cleanup performed by the City will be deducted from the deposit and/or billed to
the Permitee .
Food Service
Cooking of food must be done in presc r ibed areas only. No food or drinks will be allowed in the
Gymnasium at the Community Center. The City of South M iami , M iami-Dade County and the State of
Florida may require permits/licenses when food is to be sold. It is the responsibility of the permittee to
contact these agencies for this information and to obta i n all required permits .
Special Requirements
Occupancy Limits -30 people per pavilion at Dante Fascell Park ; 15 people at Fuchs Park and 60 people in
t he Multipurpose Room .
Additional tra sh receptacles, cleanup crews, portable toilets, off-duty police officers, or other special
conditions may be required depending on the facility, number of attendees, nature of event or other
miscellaneous conditions as determined by the City in its sole and absolute discretion and/or in the public fJiAA interest. The sale of merchandise of any ki nd is prohibited unless otherwise noted on the application form.
8. ___ Pets
• With the exception of service animals, animals/pets are not permitted into or upon City parks and facilities
.. A,, unless otherwise required by law .
9. 11':f:!J_ Cancellations and Refunds
• Cancellations made seven (7) days in advance of the scheduled reservation date are eligible for a refund.
No refunds thereafter.
Restrictions/Revocation
• The City Manager reserves the right to approve or deny any application on a case-by-case basis ,
including but not limited to, limited capacity of park or facility, impact on surrounding neighborhood,
services for faith-based organizations, or such application is not consistent with the Parks and
Recreation Vision, M ission and/or Values.
• Permits are revocable , without notice at any t ime by the Parks and Recreation Director or their designee
fo r a violat ion of the permit conditions, any park rule , ordinance , Federa l or State law or if the Di r ector
of Parks and Recreation determines the permitted use is a threat to the health , safety, or welfare of the
public .
• Should a lapse in the general liability insurance policy occur, the City reserves the right to revoke the
user's permit.
Appi;cantS;gnature :4~CQ___x;»e:, Date : 0( \ ·a-;;,-,\ 'cJc../
For Office Use Only
Method of Payment: ____________________ _
Application Received by: ________________________ Dat e: ________ _
6
13
Rental Application Form
TH E CITY OF PLEASANT LIVING
A Step by Step Guide
Step 1: Applicants must download or pick up and complete a facility rental application packet. Application packets include
the permit applications, permit policy, rental fees and facility availability schedule. App lication packets are availab le
at Gibson Bethel Community Center, located at 5800 SW 66 th Street, South Miami, FL. 33143 and online at
www.southmiam ifl .gov .
Step 2: Return the completed application and any additional documentation to Gibson Bethel Community Center, 5800 SW
66 t h Street, South Miami, FL 33143. Note: Application request must be submitted no later than 14 days in advance
of the reservation date.
Additional documentation requires for the following applicants:
1. Residents
a. Photo I.D. (driver's license, passport, resident I.D .)
b. One (1) form of Proof of Residency (utility bill, auto registration, mortgage, lease). A cel l phone bill is not acceptab le
proof of residency.
2. Non-Residents
a. Photo I.D . (driver's license, passport , resident I.D.)
3. Civic/Non-Profits/Com mere ia I/Private
a. Photo I.D. (driver's license, passport, resident I.D .)
b. Tax Certificate 501{c){3)
c. Insurance/Workers compensation insurance (if applicable)
Step 3: A Department representative will contact applicants within 3-5 business days to notify of permit approval or denial.
Special permits may require approval beyond the Parks and Recreation Department. Incomplete applications will
not be processed.
Step 4: Applicant pays the refundable security deposit and all associated fees at the time of reservation.
Step 5: Permit copy is issued, and additional copy is filed at Gibson-Bethel Community Center .
Refund/Cancellation Policy:
I. PURPOSE
To create a fair and consistent standard by which the City of South Miami Parks and Recreation Department will apply refund
processing fees and issue refunds for var ious activities, programs, facility rentals , memberships , daily entry visits .
II. POLICY
The City of South Miami Parks and Recreation Department ("the Department") reserves the right to cancel, postpone, or combine
classes, events or programs , or change instructors in order to provide the best service possible. In the event the Department cancels
an activity or program for any reason, a full refund will be issued .
Facility Rentals
Refunds may be granted if a cancellation notice is rece ived at least seven (7) days prior to the reserved date of the event start (i .e. if
the event is on Saturday, the last day to cancel and receive a refund is Friday, the week prior to the event). No refunds, including the
security deposit will be made thereafter .
Refunds may be granted only if adverse weather conditions prevail , or if the cancellation notice is received in writing at least seven {7)
days prior to the reserved date of the event or program start. No refunds or credits will be given after this deadline.
1
14
Rental Application Form
Name: ~0¼ ~0«\\1 ltAt d-~\e 'S:c hcn \ DOB: _____ _
(Last) (First)
Company/Organization:~ b !::'1.';,0f\i\1, N .-~\.e ~ )or.>5~1C (3) Tax ID:-------
Address: b-J ~O Sl0 bO $""\\ee,-\-'l-----\~aM" , ~l. 3 '"3tl\3
(Street) (City) I (State) (Zip)
Resident : ~es D No (1 form of ID required)
Phone : (Home)~Q ~ {of.o ( '"3 I{. i \ (Cell) ___________ _
Email: ac.--e..-~adfe>~1at:,C·~cJ'>-n1t ver's License#: State: --------------
Reservation Time:
t.2 J-'2.1 4:06-S:~o
Estimated Attend a nee:
'-tO
Dru Dw □Th □Fr OsaOsu
** Facility rentals receive 1 hour before and after their rental to set up and break down their event.
** Field and open space rentals receive 30 minutes before and after their rental to set up and break down their event.
Special Notes:
Fee Chart (per hour)
Resident Non-Resident Non-profit
Gibson-Bethel Community Center
Education Room 0$30 0$40 0$20
Computer lab 0$45 0$60 0$35
Multipurpose Room 0$60 os120 0$55
Gymnasium (half court) 0$50 0$100 0$45
Gymnasium (full court) 0$100 0$200 0$90
Murray Park
Outdoor Basketball (w/o lights) 0$20 0$30 0$15
Outdoor Basketball (w/lights) 0$30 0$40 0$25
large Field 0$60 0$75 0$50
Small Field (t-ball field) 0$36 0$50 0$30
Murray Park Aquatic Center (pool party)
0-35 people (3 hours) 0$265
36-64 people (3 hours) 0$315
2
15
Rental Application Form
Additional Hour 0$50
Marshall Williamson Park
Meeting Room 0$25 0$50 0$10 (S .M)/$20
Tennis Court 0$5 0$9 0$4
Private Instructor Fee ($20 per hour)
Dante Fascell Park
Pavilions (1 & 2) 0$40 0$75 0$35
Sand Volleyball 0$25 0$35 0$20
Fuchs Park
Pavilion 0$40 0$75 0$35
Sand Volleyball 0$25 0$35 0$20
Brewer Park
Tennis Court 0$5 0$9 0$4
Gazebo 0$40 0$75 0$35
Private Instructor Fee ($20 per hour)
Palmer Park .~
Fields 1, 2, 3, 4, S (w/o lights) 0$30 per field 0$36 per field t_,-,,25 per field
Fields 1, 2, 3, 4, 5 {w lights) 0$40 per field 0$50 per field 0$.)5 per field
Open Field 0$36 per field 0$50 per field ~$30 per field
Batting Cage 0$25 0$35 0$20
Jean Willis Park
Pavilion 0$40 0$75 0$35
SECURITY DEPOSIT 0$110 0$200 0$100
Rental Fee Due: $ 2..tO
Security Deposit Due: $ -------
(Security deposit checks must be picked up within 5 business days after your event or it will be shredded for your privacy/security.}
Total Amount Due:
(7% sales tax applied to total amount due}
Refunds
Refunds may be granted if a cancellation notice is received at least seven (7) days prior to the reserved date of
the event start (i.e. if the event is on Saturday, the last day to cancel and receive a refund is Friday, the week
prior to the event). No refunds, including the security deposit will be made thereafter.
Refunds may be granted only if adverse weather conditions prevail, or if the cancellation notice is received in
writing at least seven (7) days prior to the reserved date of the event or program start. No refunds or credits
will be given after this deadline.
Applicant Signatur~~ ~
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16
Rental Application Form
&4.:_lagree:
Release and Waiver of Liability
1) to assumes all risks of any injuries, damages, or harm which might arise from the program or the use
of the requested facility or activity due to the negligence or other fault of the Participant or anyone
acting through or on behalf of the Participant.
2) to compensate the City of South Miami ("City") for any repair and/or replacement costs for damages
to the requested facility or equipment due to the negligence or other fault of the Participant or
anyone acting through or on behalf of the Participant.
3) to indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns,
harmless from any and all damages, liability, losses, demands, fines,judgments or cost and expenses,
including reasonable attorney's fees, paralegal fees and investigative costs incidental there to, and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels,
which may be suffered by, or accrued against, charged to or recoverable from the City of South
Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions
or claim of any kind or nature, including claims for injury to, or death of any person or persons and
for the loss or damage to any property arising out of a negligent act or omission, misconduct, or any
gross negligence, intentional act of me, the Participant, any contractor or subcontractor of mine or
the Participant, or any of their or our officers, directors, agents, representatives, employees, or
assigns, or anyone acting through or on behalf of any of them, which arises out of or is concerning
the use of the requested facility, the program activities, the program by me, the Participant or
anyone acting for or through me or the Participant. I agree to pay all losses and expenses of any kind
or nature whatsoever, in connection therewith, including the expense or loss of the CITY and/or its
affected officers, affiliates, employees, successors and assigns, including their attorney's fees, in the
defense of any action in law or equity brought against them.
4) that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held liable
or responsible for any claims, including the costs and expenses of defending such claims which may
result from or arise out of actions or omissions of me, the Participant, or any of our contractor or
subcontractor, if any, or any of their or our agents, representatives, employees, or assigns, or anyone
acting through or on behalf of the them or us, and arising out of or occurring on the CITY's property.
In reviewing, approving or rejecting any submissions or acts of me or the Participant, CITY in no way
assumes or shares responsibility or liability for the acts or omissions of me or the Participant, our
contractor or subcontractor, if any, or any of their or our agents, representatives, employees, or
assigns, or anyone acting through or on behalf of them or us. I and the Participant have the duty to
provide the CITY with a defense with an attorney or law firm approved by the City of South Miami,
which approval will not be unreasonably withheld.
S) to abide by all applicable rules and regulations as set forth herein and attached to this form. I further
understand that J may be asked to vacate the premises and may forfeit my security deposit if I fail to
abide by these rules and regulations or any other reasonable request from City of South Miami staff.
6) that rentals, including pavilion rentals operate between sunrise and sunset (excluding rentals at
South Miami Park, Palmer Park and the Gibson-Bethel Community Center.
I certify, under penalties of perjury, that the above information is correct, that I have read and understand the
rules and regulations and that I agree to the terms and conditions set forth above.
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17
Rental Application Form
Permit Rules and Regulations
Please initial at each rule indicating you have read and understand the expectations of the City of South Miami.
Permits may not be issued for programs:
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• Requiring equipment to be set up in the park or facility.
• With a negative impact on traffic or the public's ability to enjoy the park or facility.
• Considered high risk having a negative impact on the public's health, safety, and welfare.
• Deemed inappropriate by the Parks and Recreation Director.
• With a negative impact on City property; for example, destruction of trees, turf, or other City
n.A-4--infrastructure.
1. • Facility Permit/Security Deposit
• Reservations may be requested up to one year in advance and are based upon availability.
• The security deposit and all associated rental fees must be paid at the time of reservation.
• The payment can be made in the form of a personal check, money order or certified check.
• Failure to adequately clean, damage to or loss of park property or violation of park rules, will result in the
.1 AA--loss of all or part of the deposit.
2. _IV_v_ \ Insurance
• Prior to the use of the facility or facility, proof of insurance may be required with the policy naming the
City of South Miami as an additional insured for the duration of the event.
• The coverage for the City shall be primary and non-contributory and written on Florida approved forms
by an insurance company licensed by the State of Florida to sell insurance .
.. A ,i_ The company shall not be a surplus lines carrier and the insurance shall include contract liability coverage.
3. _fV_V'\_ Activity
• Any unusual equipment and/or activity, as may be defined by the City in its sole and absolute discretion,
must be approved by the Director of Parks and Recreation and noted on the facility reservation form.
• All equipment must be delivered and removed within the rental period -no storage areas are available.
• All delivery vehicles must remain in designated parking areas. Excessive amplified music or other loud
noises, as determined by the City in its sole and absolute discretion, which disturb other park patrons or
adjacent property owners are prohibited. Rides of any kind including pony rides, mechanical and
inflatable rides, petting zoos, etc. are not permitted in any City park.
• Use of rentals, including pavilion rentals must be completed by sunset. Use of rentals at Palmer Park and
.Al A.--:( the Gibson-Bethel Community Center must be completed by 10:00 PM.
4. f~---Conduct
• Permittee must take all necessary steps to control all of their guests/participants/spectators. Any
person(s) violating any of the Rules and Regulations contained herein, any City ordinances or other laws,
or who are, in the opinion of the Parks and Recreation Department, constituting a public nuisance,
potential hazard to the public or park property, or exhibiting disorderly conduct, may be expelled from
the facility by Parks and Recreation Department staff or Police Department without a refund for the
remainder of the permit period.
• All vehicles must remain in the designated parking lots .
.. It ,A., The consumption of alcoholic beverages and gambling of any form is prohibited in all City parks.
5. t.lOC1-Set up/Decoration
• Decorations may be attached with MASKING TAPE ONLY. The use of staples, nails, tacks, etc. is prohibited.
The rental period should include sufficient time for set-up of facility, conducting the event, and cleanup
of the facility to the satisfaction of the Parks and Recreation Department.
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Rental Application Form
• Balloons inflated with lighter-than-air gases shall not be released in the City limits. Any balloons filled with
gases shall be tied securely to an object heavier than the balloon and a paper tag shall be attached to the
string/ribbon attached to the balloon that states: "Re leasing this balloon will harm the
environment/Soltando este globo al aire danara la naturaleza". (see ord. 13-16-2246 amending sec. 13A-
22 of the Code of ordinances)
• All facilities/furniture/equipment must be returned to its original condition and be placed in its original
position if moved. Any cleanup performed by the City will be deducted from the deposit and/or billed to
111 , A the Permitee.
6. ~ Food Service
• Cooking of food must be done in prescribed areas only. No food or drinks will be allowed in the
Gymnasium at the Community Center. The City of South Miami, Miami-Dade County and the State of
Florida may require permits/licenses when food is to be sold . It is the responsibility of the permittee to
Ji A J1 contact these agencies for this information and to obtain all required permits.
7. 1--'--VV_,_\_ Special Requirements
8.
9.
• Occupancy Limits -30 people per pavilion at Dante Fascell Park; 15 people at Fuchs Park and 60 people in
the Multipurpose Room.
• Additional trash receptacles, cleanup crews, portable toilets, off-duty police officers, or other special
conditions may be required depending on the facility, number of attendees, nature of event or other
miscellaneous conditions as determined by the City in its sole and absolute discretion and/or in the public rvi,4--interest. The sale of merchandise of any kind is prohibited unless otherwise noted on the application form.
___ Pets
• With the exception of service animals, animals/pets are not permitted into or upon City parks and facilities
1r• A A__ unless otherwise n~quired by law.
_f _V_VT _ Cancellations and Refunds
• Ca nce lla tions made seven (7) days in advance of the scheduled reservation date are eligible for a refund.
No refunds thereafter.
Restrictions/Revocation
• The City Manager reserves the right to approve or deny any application on a case-by-case basis,
including but not limited to, limited capacity of park or facility, impact on surrounding neighborhood,
services for faith-based organizations, or such application is not consistent with the Parks and
Recreation Vision, Mission and/or Values.
• Permits are revocable, without notice at any time by the Parks and Recreation Director or their designee
for a violation of the permit conditions, any park rule, ordinance, Federal or State law or if the Director
of Parks and Recreation determines the permitted use is a threat to the health, safety, or welfare of the
public.
• Should a lapse in the general liability insurance policy occur, the City reserves the right to revoke the
user's :~i j
Applicant Signature: ~~ ~ Date:_O_\_\_o_· ____ _
For Office Use Only
Method of Payment: ___________________ _
Application Received by: ________________________ Date: ________ _
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To whom it may concern,
I am writing the City of South Miami a letter to request a fee waiver from the staff at the Gibson-Bethel Community
Center for the use of the field at Palmer Park and the indoor basketball court at the Gibson-Bethel Community Center
for athletic games, and potentially for playoffs games. For flag football use at Palmer Park, we are requesting to use the
fields between January 30th through February 27th for regular season game, and depending on playoff seeding, the fields
may need to be used in the beginning of March. The basketball schedule will be forthcoming after district meetings. The
regular season will begin March 18 and run through April 26. The final standing will determine playoffs which will begin
April 29-May 2. The playoff schedule will be TBA according to where the team stands at the end of the season. As soon
as the official schedule comes out, I will notify the supervisors of reservations to the gym. It would only be a total of no
more than 8 events throughout that period. More information will be forthcoming. Thank you in advance for the
opportunity to help South Miami Middle and work together as a wonderful community.
Sincerely yours,
Marcos Acevedo
Athletic Director of South Miami Middle School
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South Miami Middle Community School • 6750 SW 60th St. • South Miami, FL 33143 • Fabiola Izaguirre, Principal
305-661-3481 • 305-665-6728 (FAX) • fizaguirre@dadeschools.net
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