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Res No 007-24-16112RESOLUTION NO. 007-24-16112 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF CERTAIN EVENT-RELATED FEES AND COSTS IN THE AMOUNT OF $36,094 PURSUANT TO SECTION lSB-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE "SOUTH MIAMI ROTARY ART FESTIVAL" PRESENTED BY ROTARY FOUNDATION OF SOUTH MIAMI, INC., TO BE HELD ON SATURDAY, FEBRUARY 24 111 AND SUNDAY, FEBRUARY 251\ 2024, ON SUNSET DRIVE FROM US1 TO 57111 A VENUE; PROVIDING FOR APPLICABILITY OF OTHER FEES AND CODE REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, the Rotary Foundation of South Miami, Inc. (the "Applicant'), a not for profit corporation, has submitted an application to host its annual South Miami Rotary Art Festival on Saturday, February 24111 and February 25th , 2024 from 9:00 a.m. to 9:00 p.m. on 72nd street (Sunset Drive) from 57111 Avenue to USI (the "Event"); and WHEREAS, the application for the Event is under review and subject to approval by the City Manager pursuant to Section l 5B-6 of the City Code; and WHEREAS, applicable Event-related service fees are as follows: APPLICABLE EVENT FEES AMOUNT POLICE DEPARTMENT FEES ffiIRECT) $13,8 18 PUBLIC WORKS STAFF (DIRECT) $6,720 PUBLIC WORKS MATERIALS & EQUll>MENT $575 (INDIRECT) STREET CLOSURE & MOT FEE (INDIRE CT) $1,850 PARKING METERS (INDIRECT) $23,400 (117 METERS X $100/METERX2 DAYS) TOTAL $46~363 ; and WHEREAS, pursuant to the request of Mayor Javier Fernandez, and provided the application for the Event is approved, a fee waiver in the amount of $36,094 is sought pursuant to Section l SB-6(11) of the City Code, as follows: Annlicable Event Fees Amount Total Cost of Waiver Reau est Annlicent Fees Police Oeoartment Fees (Direct) $13,818 $6,909 $6,909 Publlc Works Staff (Direct) $6,720 $3,360 $3,360 Public Works Materials & Eq uipment (lndirectl $575 $575 $0 Street Closure & MOT (Indirect} $1,850 $1,850 $0 Parking Meters• (Indirect) $23,400 $23,400 2Q (117 Meters x $100/Meterx 2 Davs) Total lt:46 363 S36 094 s10 269 *$100/meter/day per policy. Actual costs is roughly $33/meter/dny. ;and WHEREAS, the Applicant is responsible for paying 50% of direct Event related fees, estimated at $10,269 (i.e. Police and Public Works), which is subject to change based on actual Event activity and City services required; and Page 1 of 2 Res. No. 007-24-16112 WHEREAS, the City Commission wishes to support the Event by waiving a portion of the special Event- related fees and costs as set forth herein and finds that such waiver is in the best interests of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. Recitals Adopted . The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof. Section 2. Waiver of Fees. Pursuant to Section 15B-6(11) of the City Code, the City Commission hereby waives $36,094 in Event-related fees and costs associated with the Event as required under the Code, provided and conditioned upon the City Manager approving the application for the Event and the Applicant's compliance with all requireme nts under Section 15B of the City Code. Section 3. Applicability of All Other Fees and Requirements. Except as waived and provided for herein, all other fees and costs and requirements of the Code remain applicable to the Event, and the City Manager shall ensure compliance with all Code requirements. Section 4. Implementation. The City Manager is hereby authorized to take any and all necessary action to implement the purposes of this Resolution. Section 5. Co1Tcctio11s. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signahire. Section 6. Severability. If any section, clause, sentence, or phrase of this Resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining p01iions of this Resolution. Section 7. Effective Date. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED this 6th day ofFebrnaiy, 2024. ATTEST: READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY, AND EXECUTION T -REOF WEISS SEROT A HELFMAN COLE & BIERMAN, P.L. CITY ATTORNE Y APPROVED: ~______,D COMMISSION VOTE: Mayor Fernandez: Vice Mayor Bonich: Commissioner Calle: Commissioner Corey: Commissioner Liebman: Page 2 of 2 3-2 Yea Nay Yea Yea Nay Agenda Item No:9. City Commission Agenda Item Report Meeting Date: February 6, 2024 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE WAIVER OF CERTAIN EVENT-RELATED FEES AND COSTS IN THE AMOUNT OF $36,094 PURSUANT TO SECTION 15B-6 OF THE CITY CODE FOR A SPECIAL EVENT KNOWN AS THE “SOUTH MIAMI ROTARY ART FESTIVAL” PRESENTED BY ROTARY FOUNDATION OF SOUTH MIAMI, INC., TO BE HELD ON SATURDAY, FEBRUARY 24th AND SUNDAY, FEBRUARY 25th, 2024, ON SUNSET DRIVE FROM US1 TO 57th AVENUE; PROVIDING FOR APPLICABILITY OF OTHER FEES AND CODE REQUIREMENTS; IMPLEMENTATION; CORRECTIONS; SEVERABILITY; AND AN EFFECTIVE DATE. 3/5 (MAYOR FERNÁNDEZ) Suggested Action: Attachments: MEMO-Rotary_Art_Festival__24 (1).docx 4845931-Reso Waive Event Fees Rotary Arts Festival CAv2.DOCX Supporting Documents.PDF 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission FROM:Genaro “Chip” Iglesias, City Manager DATE:February 6, 2024 Subject:A fee waiver request on behalf of Rotary Foundation of South Miami, Inc.to host its annual South Miami Rotary Festival event. RECOMMENDATION:Pursuant to the request of Mayor Javier Fernández, the above-referenced subject matter is submitted for consideration by the City Commission to waive fees in the amount of $36,094 for the Rotary Foundation of South Miami, Inc.to host its annual South Miami Rotary Festival event on Saturday, February 24th and Sunday, February 25th,2024. BACKGROUND:Rotary Foundation of South Miami, Inc.(“the applicant”), a 501(c)(3), has submitted a special event application to host its South Miami Rotary Art Festival on Saturday, February 24th and Sunday, February 25th, 2024,from 9:00 a.m. to 9:00 p.m. on 72nd street (Sunset Drive) from 57th avenue to US1. The festival is a free public event and will transform Sunset Drive into an open-air gallery, showcasing paintings, sculptures, photography, and handcrafted goods.Attendees can engage with artists, purchase unique pieces, and enjoy live music and food. Similar to previous years, the applicant is requesting to utilize City Hall’s parking lot for vendor parking, five (5) additional parking spaces on SW 57th Court for event staff parking, and the City’s parking lot located at 5818 SW 71st street to accommodate a restroom trailer for the use of event participants. The applicant has submitted the necessary notification/petition approval form signed by businesses that will be affected by the requested street closure. Upon approval of this event, the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City’s standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. 2 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TOTAL EVENT FEES:$46,363 (excluding application and administrative fees -$160 paid) FEES TO BE WAIVED:$36,094 CITY REVENUE:The applicant is responsible for paying 50% of direct event related fees, estimated at $10,269 (i.e. Police and Public Works), which is subject to change based on actual event activity and city services required. REFUNDABLE SECURITY DEPOSIT:A $500 refundable security deposit has been submitted and will be applied only if there is event-related damage or trash remaining post event. ATTACHMENTS:Resolution Special Event Application & Supporting Documents Letter from Applicant –Request for Waiver APPLICABLE EVENT FEES AMOUNT POLICE DEPARTMENT FEES (DIRECT)$13,818 PUBLIC WORKS STAFF (DIRECT)$6,720 PUBLIC WORKS MATERIALS &EQUIPMENT (INDIRECT)$575 STREET CLOSURE &MOT (INDIRECT)$1,850 PARKING METERS (117 METERS X $100/METER X 2 DAYS)(INDIRECT)$23,400 TOTAL $46,363 3 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 4 8 '!Hf on.or /'1[1\S,\NT 11\'INC SPECIAlEVENT APPLICATION This application must be submitted for special events thatvvill be held on city property orrequiring city serviceit~t least sixty (60) days prior to the date of the event. Application submitted less than thirty (30) days prior to'.an event will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. • • • • APPLICANT INFORMAT~On ~ • 1 ' ' APPUCANT NAME: ;M, (ky\ ~ffi{ . TITLE: f Q,?;}C V?l,( H/\A,c::n>Y\; DAY TIME PHONE, ©cs) £10 ?2 <t:'.:221 MOBILE, :ka Me/ . . EMAIL: ~c1a.Ll 0 c&a.eU'J?&f?y("{!Q'.)1\ . . . ••••• ••• ..· ••• .• .. •.. ' < 2"' CONTACT NAME: \ AAA~£, ~ J& ,lN TITLE: ~ v;,dl c.ffi ' -<('_ \;,a,1/\; DAYTIME PH.ONE: (20 s) ·t~fv-@tJt \3= MOBILE: c~1() c;) 1t'v ··e,lblt- EMAIL:. \, ~@_; \9\~GkQ~7 S=s \ • ~. ORGANIZATION INFORMATION NAME OF ORGANIZATION:~,~~~ rtef~#~~VA ADDRESS, f· D. \:»')l 4r 11"7 75 :, _1 .cawft,v ~".Vt/'111.,~ _, . PRESIDENT/MANAGER NAME, ~,w ,· f\, a r;-tl...U'.. PHONE:@10J 2 f\,(\,, i..;7 t b, Is your organization a non-profit, 501(c) (3) certificate holder? D NO !B'YES -If YES, please provide a copy of your certificate with the application. - EVENT INFORMATION TYPE OF EVENT: ~STIVAL/CELEBRATION O RUN/WALK 0 FILM/PHOTO PERMIT • □ OTHER: ------------ NAME OF EVENT: ---t,-,,,1'n'++-+if.ld--H,f\+\--6'\-:-l--¥-l.<'....,_-¼-'~~~+-_,_""""""--+-=~::.....:;__~""li-- LOCATION OF EVENT: '} EVENT DATE{S): ltl~?, 1)1!¾ ± l\,,.C, f)d)l\.,.ii:: □ NEW EVENT Et'RETuRNING EVENT WILL THIS BE AN ANNUAL EVENT? 0 NO ~s IF YES, THIS 1.s TH~~~AR OF TH.E ~ .. ~ •.• ANTICIPATED ATTENDANCE: l\r'4Qq;lt) ACTUAL EVENT TIME: _,j_GM/PM to _AJ;:tf Y~v - ASSEMBLYDATE(S): ~tt'r \3l2.JV~ SETUPTIMES: c; ~/PMto 4 {Afyl/PM BREAKDOWN DATE(S):SV\"v ·~<1:.b' /\.(i;REAKDOWN TIMES: 5 AM6to-+ ~M@, 1 9 . ; ,. EVENT NARRATIVE A detailed written description/summary of your event is required,,Please describe all activities, schedule of activities, inventory of any .!idld items, gi"veaway 'iterns,· list 'ht \iehdors and any other important inf9rmation. If additional space is needed please use a blank sheet of paper, and attach to the ~Qplication .. :•" ·--. -• • ---• -,, - LOCATION APPROVAL lf-·the organization is a tenant and/or renter of the event location, please have the property o'Wner complete the following. Mark all that apply: ~ocation is City of South Miami property(street, sidewalk, right-of-way, park, etc.}-- D Applicant/Organization owns the requested event.location : ~ /\ ·, , .. D Applicant/Organization will be using private property Comments/Restrictions: -------------------------,-- Property Owners Name: Cl :hq pf 0t1\d ;t);v ~/\Moe: [~D SJ _ h.b 2 / .h?J~r- Property Address: b\''.1 D --SI/Y\btZ-t ~ C:;zt) f\Mdd\t\t\ --~:=,(Lf:";J • -· I am ___ ..,,,,7 /..___ __________ [Print name of Property Owner] Under penalties of perjury, I declare that I have.read the foregoing application, including the information that has been inserted into this form, and the facts stated in this document are true. PROPERTY OWNER SIGNATURE DATE NOTARY SIGNATURE Subscrib~d,and sartirn before me, this •. . /,.,. ·---••• • DayoY-/.-a Notary Public i6and for ____ _ 2 10 POLICE DEPARTMENT . . . . . . . • . I Off-duty· police officers are required for street closures as determined by the Police Department. You will be required to hire off-duty police officers if your event includes street closures, alcohol sales br large crowds over SO people. Applicants will be responsible to pay for off-duty officers prior to the event date. No □ □ □ . Will your event obstruct the normal flow of traffic or sidewalks? Do you expect the total attendance for your event to be over SO people at any one given time? Will you be requesting the use .of off-duty police officers? If YES, how manvlt?'D .•. Please note: if you answered NO, to this question off-duty o~an still be assigned to your event at a cost to the applic;ant if deemed necessary. If NO, please describe why you feel.the event will not require off-duty officers~ STREET, SIO~VVALKS AND RIGHT-Qf .. WAY CLOSURES Ust detailed closures you are requesting for your event including street, sidewalks and right-of-ways. \}Jt);_ • vi \~ m4r1A\ r~ (As;e, • e:-t · £Ul&t5-~t \\2Y b-ehU:?dl\ • B<?J ~ t-, l JS~ .. · · · ·•.•. ·· · · ··· · · V , Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identi.fied on the site map. PLANNING AND ZONING No D .·. Will you be hanging ariy banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Pl~nning & Zoning Department will be required. Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre- approved. A 501(c}(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department. Have you notified the event location neighbors or businesses about your event? 3 11 CODE ENFORCEMENT ~ No □ □ ~. □ ~ Will you be having any music and/or amplified sound.s during your event? Will your event be starting before 8:00 AM? Will any music and/or amplified sounds play past 9:30 PM? PARKS AND RECREATION Yes □ D □ PARKING DIVISION, PUBtlC WORKS ~ ~ ✓ ✓ No □ □ □ No □ D □ □ Will this event take place in any of the South Miami City parks and/or recreation facilities? Please note: A rental fee will be applicable if a city park is being used. Will this event require the use of any Department equipment (stage)? If YES, please specify size of the stage requesting: _______ _ , Will this event require the use ofany Department staff? Will you be renting any City pcirking meters? If YES, ho'N. many ,B D Please note: All closur~s or interference on right-:of-ways thatinclu,des-parking meters will 9e required to p~y the daily meter fee. Do you have enough on-site parking to accommodate your event? Will your event involve the use of a shuttle and/or alternate parking sites? ?f)Vt\\j \\v\Cl.tvlJL l\At2h~A-·t, Will your event interfere with any public'right-of-ways, such as roads, sidewalks, alleys, etc.?·. Will your event require any full and/or partial right-of-way closures? Please note: Any right-of-way closures will require at least one off-duty officer per corner and the rental of barricades ... Would you like the City to provide~ with any additional barricades for your event? If YES, how many ~ Q . Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? If NO, please describe ,vour plans for the cleanup and removal of recy~table goods, waste and garbage during and after your event. 4 12 ADDITONAL EVENT FEATURES • D Temporary Fencing ~ns/Banners [J""Tents or Canopies 0 Inflatables/Rides ~dditional Barrlc:ades D Electrical Services/ Generators [:]live Music • D Open Flames E(Port-A-Johns D Other: _______________________ _ Please note: If any ofthe followihg apply, a separate narrative description of each additional feature may be required by the City with this application; Additionally, tents; open flames and· signs/banners may require an additional Permit at the cost to the applicant.· FEE WAIVERS Applicants requesting a fee waiver must complete the below section and must include a letter from the business or organization along with the completed Special Eve11tsApplication. It is at the discretion of . . . ' • the: City Commission, to approve or disapprove all fee waiver requests and may take up to two {2) months. : . . ~· No d Will you be submitting~ lett~r for the waiver of fees?. ES, please list all fees ~hat will b I FILM/STILL PHOTOGRAPHY Type of Production: --------'-c-~-----------'-c-------~-- Crew: ______ _.__ Extras: ______ __.. __ • Total Vehicles: -"'---"---- Parking Location: _____________________________ _ DEPARTMENT DIRECTORY ')'>~,a,.., .. .it~ ~,..,e!),.,<l!\~,.0; M """' • Special Events DivisiO)l .1.,· ,,(305) 668-3873 ,: J ., .. , '',, . : ,, ,,,, .. /.' ,, .. Public Works & Enginteri~;, '''.~~q~).403::2,8§$;/>, Code Enforcement (305) 668-7335 South Miami Police Parks and Recreation Planning and Zoning (305) 663-6301 (3:05) Jfo8~3876 (305} 663-6326 5 13 INDEMINIFATION AGREEME~., .· .. · .. t J ,,:1.",> v. () •• ••• · • · • ~ft;) \ uJ1'tM\,rW'V\,~ THIS AGREEMENT ("Agreement"} is entered into< by and between ~-~ {\J\Aa. ('(\A \ ~'\o ("Applicant"), and the City of South Miami ("City'') on the date on which the last othe Parties executes this Agreement. . RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City fo~vent title) 1\-o·nv (\' . ~ ~ ·--kvtrlf1ti,\J~~i)y\S,e,t \t1~ion} on (date(s)) " • . (I pecial Event"}; and WHES, pursuant to of the City's Code and the Ci s Special Event Regulations, the Applicant must execut~ an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event .. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties h~reby agree as follows: ~-The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold. the City, its officers, affiliates, employees,· successors and assigns ( collectively "lndi:!mnitees")' harmless from and against any and all such cli3ims, suits, actions; damages, or causes ofactiori arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. • • • • • 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with J=lorida Department of Transportation {FDOT),.Miami-Dade County standards and any additional requirements by the CiW of South Miami Public WorkS Department and Police Department. 5. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion,' the City;of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed b\'its duly authorized signatory(ies) on the date set forth below and notarized. , am ~61.n"'N O;c~Raa.J {PrintnameofApplkant] Under penalties of perjury, I declare that 1 have read the foregoing application, inc;luding the information that has been nse int i orm an the facts stated in this document are true. NOTARY SIGNATURE Subscribed and swo n before me,ihis •• 114 • ..=.,."'--'----=,;.=--i-=~--~· C (A..-, DATE /'c<:~Y~ •• ••. JOEYA;VOTRA t?~ ;/ Notary Publk • Sli!te of Florida "&~/ Commission II HH 136'449 ··• ••.. t?,f..~./ My Comm. E~pir~ Jun 1, 2025 Bonded lhrou&h Natrona! Notary Asm. 6 14 ROUTE/MAP A map of the event site is required and should indicated the event layout with proposed attractions, recommended· street closures, parade or ru·n/walk • routes, etc. Please draw your map orf the space provided below, or cittach a map to the application upon submittal.Thefollowing must be identified ahd labeled • •• •• i(Event site (;tre€!ts>61di,Atc;) 2. Routes (races/paradisi:~tc.) . • 3. Canopies,.tents, stages ( .s. Fe11bi rfi.isafricades •.·· • 7. flrst aid #1pilities • .•••• . • · 4, Restrci9in facilities /< • ··•·· l> .. Offduiy.:po!ice offic€!rs.· ?,.Parkin~.Area. i . 15 NOTIFICATION/PETITION we: the under1:1igned busi11ess .and/or ,residents, have, been' notified of streE?t closures flSSOClated with the event noted about on said date, and. hereby agree or disagree to the closure(s). We are also aware that this response may. not effect this application betng' disapproved. • •• : • • • • • • • Resident,IBusiness Name Contact Name/Title Phone No. Signature Check one .. , ,.,. .. ····=~~--·· ' .. . . <· .•. . ... , .. , ... , .. , '·" 0 Agree D Disagree D Agree D DiJagree D Agr~e D Di$8gree D Agree 0 Disagree D Agree D Disagree □ Agree D DiJagree V D Agree D Disagree / ;;x· D Agree D Disagree ·, ,v ,"!}I' D Agree D Disagree / D Agree D Disagree D Agree D Disagree D Agree D Disagree D Agree D Dis.agree D Agree □ Disagree D Agree □ Disagree D Agree D Di~agree D Agree D Disagree D Agree D Dii:;agree 8 16 NOTIFICATION/PETITION We , t h e u nde rs ign ed bu si n ess a nd/or resi de nts, have bee n notified of street cl os ures a ss ocia t ed wi t h t h e even t no ted a bou t on sa id dat e , and here by agree or d isagree t o th e c lo s ure(s). We a re a lso awa re th at this res pon se may not effect th is a p pl ica tion bein g di sa pproved. 0 Disagree 0 Disagree ~gree 0 Disag ree D Disagree D Disagree D Di sag ree 0 Disagree .) D Agree 0 Disagree ~D':,_{tiJl,°;/lf3J ~e D Di sagree /~~</65 ~gree D Di sagree ✓0r.o3 -Jf/ 0 Disagree 0 Disagree 0 Disagree 1i(p-q;:J-~ree 0 Disagree 1QC -~:r, ~ Agree D Disagr ee ~e D Disagree 0 Ag ree D Disagree 8 17 18 ':{ {eu'\? NOTIFICATION/PETITION We. t he unde rsigne d bu sin ess and/or resi dents, ha ve been notifie d of str ee t clo sures as soc iated w ith th e eve nt not ed a bout on sa id date, and hereby ag ree or di sagree to th e clo sur e(s). We a re also awa re that thi s res ponse may no t effe ct th is a pplic at ion bei ng di sa pprov ed. 0 Di sagree D Dis agree 0 Agree O Disagree D Di sagree D Di sagree D Disagree D Di sagree 0-D Di sagree Gal,~ D Disagree ~ ';) D Di sagree D Disagree D Disagree E::r'Agree B-'Dlsagree D Agree D Disagree 1 .b,7 -'?fD( 0' Agree D Disagree 8 19 20 NOTIFICATION/PETITION We, the undersigned business and/or residents, t1 ave been notified of street closures associated with the event noted about on said date , and hereby agree or disagree to the closure(s). We are also aware th at this resp ons e may not effect this app lication being disapproved . D Dis ag ree D Dis agree D Disagr ee D Disagree D Di sagree D Di sag ree )2( Agree D Di sagree ra,~gree D Disagree D Di sagree D Disagree if Agree D Disagree ~ Ag re e D Di sagree 0 Disagree D Disagree D Di sagree D Ag ree D Disagree D Ag re e D Disa gree 8 21 22 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. □ HANDBOOK: ~ APPLICATION: ~APPLICATION FEE: 0 SIGNATURES: er-EVENT NARATIVE: r-,\/:f< □ NOTIFICATION FORM: ff SITE PLAN: if coPv: SUBMIT APPLICATION TO: Received and reviewed the Special Events Handbook. All information has been properly filled out on the application with all required documents at least 21 days prior to the ·~ "'pplication fee and $100 ministrative fee must proposed event. ~ ~y your submission in chec or money order form. Application must be signed and notarized. Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. It is strongly recommended that you make a copy of your application for your own records Yvette Valdes, Special Events Coordinator Gibson-Bethel Community Center 5800 SW 66th Street South Miami, FL 33143 Office: 305-668-3873 Email: yyaldes@southmiamifl.gov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. □ INSURANCE: ~VENT FEES: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. All other City service fees including but not limited to, Off-Duty Police, Public Works, Parking Meters, etc. will be due ten {10} days prior to the event date. 9 23 L .. --f.: .• l... 24 l@onsu,mer1s Certificate --of Exe'!'P!io~I Issued Pursuant to Chapter 212, Florida Statutes DR-14 R. 01/18 FlORIDA I T ------~·--------------.---------------, i 85-8013207811 C-0 06/12/2020 06/30/2025 501 (C)(3) ORGANIZATION G,!rlilic.ilf! Number This certifies that Effochve Dale ROTARY FOUNDATION OF SOUTH MIAMI INC 6401 SW 87TH AVE STE 115 MIAMI FL 33173-2520 Expiration Dato Exemption Category is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purcl1ased or rented. or services purchased. RI FLORIDA r_:·-~~portant Information for Exe~pt Organizat_io_~~ DR-14 R. 01/18 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purcllases. See Rule 12A-1.038, Florida Administrative Code (F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by theot@anization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Cl1urches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, F.A.C.). 5_ It is a criminal offense to fraudulent!}' present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators wil\be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation of this certificate. 6 If you have questions about your exemption certificate, please call Taxpayer Services at 850-488-6800. The mailing address is PO Box 6480, Tallahassee, FL 32314-6480. 25 . 26st St r I cn :E U1 \() >Ob. :r l' $ J! SW ZOth:st_:_ _____ _ 9voxMiami ' South Miami Metrorail Station Parking 0, -::r Casa Cuba n Cuban· SS ,... • SW 73rd St en South Florida :E r-. -- -• -: -.& : • ---+ N ~ ::r cn .... neyGram 9 ' Just 4 Fun ' Game Tim~ Miami The Shops At,.;,\ Sunset Place y Shopping mall 9 The Miami Ad Agency 9MagicPI Cecile Bakery + Cafe Bougainvillea's Old Florida Tavern Pedi t • f ' 27 28 SOMI Art Festival PO Box 430953 South Miami, FL 33243 January 19, 2024 City of South Miami 6130 Sunset Drive South Miami, FL 33143 To Whom It May Concern : SOMI Art Fest (formerly known as the South Miami Rotary Art Fest ival) is requesting the City of South Miami waive the following fees for the Festival: Police Public Works Parking Meters Str eet Closure The festival, in its 39 th year, brings 125 artists and SO volunteers and 6 food vendors for whom we would like to see the City of South Miami shine. In addition, over 20,000 patrons attend the event and the event is widely publicized throughout the region bringing in visitors from the tri-county area. Our goal in requesting Police and Public Works fees being wa ived is to use those savings to add an additional stage for more music and to create a party atmosphere once the Festival closes to keep the excitement going after hours until 9:00 . This will help restaurants and other establishments open for business later in the day on Saturday. Thank you for your consideration. I look forward to working with you and can be reached at kagrac e@ mle school.or g or by cell 518.522 .2346 . Best regards , Kevin Grace South Miami Rotary Club 29 30 Submitted To: Name of Event: THE CITY OF PLEASANT LIVING Police Department Event Cost Estimate Yvette Valdes, Special Events Coordinator Rotary Art Festival Event Day/Date (s): February 24 & 25, 2024 Times Hours Supervisor (Sgt .) 0400(Sat)-44hrs 2300(Sun) Officer 0400(Sat)-210hrs 2300(Sun) Staff Officer 1000-24hrs (Lt. or Capt.) 2200(Sat & Sun) FICA: Equipment: Barricades Flat Rate (Per Order) Additional fee per Barricade -$3.00 (Qty. Q) (2) Police Vehicle Hourly Cost $57.00 $47.00 $60.00 Extended Cost $2,508.00 $9,870 .00 $1,440.00 $ $ $ $ Total $13,818.00 !Grand Total: $13,818.00 Prepared by: Captain Larry Corbin Approved by: _________ _ Chief Reo Hatfield 31 32 Submitted To: Name of Event: Event Date (s): Davl Supervisor Emolovee# 1 Employee#2 Emplovee#3 Emolovee#4 Day2 Supervisor Employee# 1 Employee#2 Emplovee#3 Emolovee#4 Materials: Sou iami THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Yvette Valdes Rotary Art Festival February 24-25, 2024 Times Hours 5:00 AM-10:00 PM 17 5:00 AM-10:00 PM 17 5:00AM -10:00 PM 17 5:00 AM-10:00 PM 17 5:00AM -10:00 PM 17 Times Hours 8:00AM-11:00 PM 15 8:00 AM-11:00 PM 15 8:00 AM-11:00 PM 15 8:00 AM-11:00 PM 15 8:00AM-11:00PM 15 HourlvCost $50.00 $40.00 $40.00 $40.00 $40.00 Hourly Cost $50.00 $40.00 $40.00 $40.00 $40.00 Day I -Public Works Fees & Materials Day 2 -Public Works Fees & Materials Equipment: Barricades Flat Rate (Per Order) Day 1 -Additional fee per Barricade -$3.00 (Qty. 50) Day 2 -Additional fee per Barricade -$2.00 (Qty. 50) Date Prepared:. _ _.;0::.::1~/2==5~/2::.;:0=.24.:.,__ Extended Cost Total $850.00 $680.00 $680.00 $3,570 $680.00 $680.00 Extended Cost Total $750.00 $600.00 $600.00 $600.00 $600.00 $3,150 $125.00 $125.00 $75.00 $150.00 $100.00 !Grand Total: $7,295.00 33 34 Valdes, Yvette From: Sent: To: Subject: Attachments: Yvette, Carmenates, Aurelio Thursday, January 18, 2024 3:27 PM Valdes, Yvette RE: Rotary Art Festival Special Events Application -Rotary .pdf Please see below revised fees including 57 th Court street up to the parking lot en t rance. Rotary Art Festival 2024 Temporary full road closure= $25 ($0.25 x Approx.l00LF}(Both directions) = 2600LF x .25 = $650 The MOT fee for roadway= $100 x 10 directions= $1000 Temporary Staging Area= $200 Total=$ 1,850 Clitl< POml !:. on the map to measured !;tances and l!!!l M,n,u,e t) C' X I C! .... k P'l'n lo; on thP 1'11llp tomc>ao;u,,. d .Sl~nr,., :tnd ., .. Leng1h I 450h ... Thanks, AUREL/OJ. CARMIINATES, P.E. 1 35 36 Valdes, Yvette From: Sent: To: Marenco, Carlos Wednesday, January 17, 2024 4:31 PM Valdes, Yvette Subject: Re: Rotary Art Festival Ivette, As per you map highlighted in yellow there are a total of 117 spaces. This includes the 37 spaces on the municipal lot (lot) located on SW 58 Ave and 71 Street. Let me know if you need anything else. Carlos Marenco Parking Operations Manager City of South Miami On Jan 17, 2024, at 3:32 PM, Valdes, Yvette <YValdes@southmiamifl.gov> wrote: Hey, I am really sorry but I am being pressured to expedite these cost estimates. Please get back to me for the Rotary Art Festival with he information below. Thank you, Yvette E. Valdes Culture , Events and Active Adults Manager City of South Miami Special Events Division Direct: 305-668-3873 6701 SW 62 nd Street, South Miami , FL 33143 South Miami Plaza: Active Adults Program Direct: 305-669-0712 5825 SW 68th Street , Su ite 4, South M iami , FL 33143 I fxl ::==-:-l Follow us on: lnstagram I Facebook I Twitter I TikTok I Linkedln I YouTube Download the SoMi Connect App: ~ I Google Play 1 37