Res No 170-23-16103RESOLUTION NO. 170-23-16103
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
PURCHASE AND INSTALLATION OF TWO
SCOREBOARDS FOR THE GIBSON-BETHEL
COMMUNITY CENTER BASKETBALL GYMNASIUM
FROM GULFSTREAM ATHLETIC SUPPLY INC. IN AN
AMOUNT NOT TO EXCEED $14,400; DECLARING THE
EXISTING SCOREBOARDS AS SURPLUS PROPERTY AND
AUTHORIZING THE CITY MANAGER TO SELL OR
OTHERWISE DISPOSE OF THE SAME IN ACCORDANCE
WITH SECTION 2-4.7 OF THE CITY CODE; PROVIDING
FOR IMPLEMENTATIQN, CORRECTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City") desires to purchase and install two new
scoreboards (the nEquipment") to replace the existing scoreboards at the Gibson-Bethel
Community Center Basketball Gymnasium as the scoreboards are over ten ( 10) years old, are no
longer in production, and one of the scoreboards is malfunctioning and would require a $6,200
repair; and
WHEREAS, the City has obtained three quotes for the purchase and installation of the
Equipment; and
WHEREAS, Gulfstream Athletic Supply Inc. (the ''Vendor") provided the lowest, most
responsive quote (the "Quote") in the amount of $13,900, which Quote is attached hereto as
Exhibit "A"; and
WHEREAS, the City Commission desires to approve the purchase of the Equipment from
the Vendor in the amount not of $13,900 together with a $500 contingency, for a total amount not
to exceed $14,400, consistent with the Quote attached hereto as Exhibit "A"; and
WHEREAS, expenditures for the purchase and installation of the Equipment shall be
charged to Parks Impact Fund Account No. 1 l 7-2000-572-6440, which has a current balance of
$801,453; and
WHEREAS, the City Commission finds that the current scoreboards are obsolete and no
longer economical or efficient to keep, and, in light of the purchase authorized by this Resolution,
serve no useful function for activities within the City, and therefore declare them surplus personal
property pursuant to Section 2-4. 7 of the City's Code of Ordinances (the "Code") to be sold or
otherwise disposed of by the City Manager as provided in Section 2-4. 7; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
Res. No. L 70-23-16103
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are trne and correct and are incorporated
herein by this reference .
Section 2. Approval of Purchase and Installation of Equipment. The City
Commission h ereby approves and authorizes th e C ity Manager to purchase and install the
Equipment from the Vendor in the amount of$13,900 together w ith a $500 contingency, for a total
amount not to exceed $14,400, consistent with th e Quote from the Vendor attached hereto as
Exhibit "A" and subject to a purchase order acceptable in form and substance to the City Manager
and City Attorney. The cost of the Equipment will be charged to Parks Impact Fund Account No.
1 l 7-2000-572-6440, which h as a current balance of $8 01,45 3 .
Section 3. Declaration of Surplus Property . The C ity Commission finds that the
current scoreboards are obsole te and no longer economical or efficient to keep, and , in light of the
purchase authori zed in this Resolution, serve no useful function for activities within the City. The
C ity Commiss io n de clares the current scoreboards su rplus p ersonal property to be sold or
othe rwise dispo s ed of by the City Manager as provided in Section 2-4. 7 of the Code.
Section 4. Implementation. That the City Manager is authorized to take a ny and a ll
actions necessary to imple ment the purchase and in stallation of the Equipment and th e purposes
of this Resolution.
Section 5. Corrections. Conforming la nguage or techni ca l scrivener-type con-ecti on s
ma y be made by th e City Attorney for any confonning amendments to be incorporated into the
final resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective imme diately upon
PASSED AND ADOPTED this 19th day of December, 2023.
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
FMANCOLE
& BIERMAN, P .L.
CITY A TIORNEY
Page 2 o f2
AYOR
CO MMISSION VOTE:
M ayor F ernandez:
Vi ce Ma yor Bonich:
Commiss ioner Calle:
5-0
Yea
Yea
Yea
Commiss ioner Liebma n: Yea
Commiss ioner Corey: Yea
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: December 19, 2023
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE AND INSTALLATION OF TWO SCOREBOARDS FOR
THE GIBSON-BETHEL COMMUNITY CENTER BASKETBALL GYMNASIUM FROM GULFSTREAM ATHLETIC
SUPPLY INC. IN AN AMOUNT NOT TO EXCEED $14,400; DECLARING THE EXISTING SCOREBOARDS AS
SURPLUS PROPERTY AND AUTHORIZING THE CITY MANAGER TO SELL OR OTHERWISE DISPOSE OF
THE SAME IN ACCORDANCE WITH SECTION 2-4.7 OF THE CITY CODE; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS &
RECREATION DEPT.)
Suggested Action:
Attachments:
Memo-GBCC_Scoreboards__qp_.docx
47U1665-Resolution_Approving_Purchase_of_Community_Center_Basketball_Scoreboard_-_Gulfstream_Athletic_Su
pply.docx
Exhibit A-Gulfstream Athletic Supply Inc..pdf
Competitive Quotations.PDF
SunBiz-Gulfstream Athletic Supply Inc..PDF
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, December 19, 2023
SUBJECT:Procure new scoreboards at the Gibson-Bethel Community Center ($14,400).
RECOMMENDATION:Approval of the purchase and installation of two (2) new scoreboards in
the amount of $14,400 for the purpose of tracking scores for multiple
athletic contests in the gymnasium at the Gibson-Bethel Community
Center.
BACKGROUND:The proposed new scoreboards (illustrated below)are a replacement of
two (2) current scoreboards positioned in the indoor basketball
gymnasium at the Gibson-Bethel Community Center.The scoreboards are
regularly utilized to track scores for multiple program sports such as
volleyball and basketball activities.
One (1) of the two (2) scoreboards is out of order. Daktronics—the
company responsible for supplying the original scoreboards over 10 years
ago—assessed the malfunctioning scoreboard and identified issues with
both the controller and the general scoreboard itself. Furthermore, the
current scoreboard and controller are no longer in production by
Daktronics. To address these problems, Daktronics suggested acquiring a
new controller and installing updated software into the existing
scoreboard unit to potentially resolve the issue at a cost of approximately
$6,200 dollars.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The current scoreboards are over ten (10) years old and for both
functionality and aesthetic purposes, department staff recommends the
purchase of two (2) new scoreboards, which will include brand new
controllers.
The typical lifespan of a scoreboardis roughly ten (10)tofifteen(15)years.
The proposed scoreboards include a five (5) year manufacturer parts
warranty. Lead time for the proposed scoreboards is six (6) to ten (10)
weeks.
VENDOR &EXPENSE:Gulfstream Athletic Supply, Inc.
Vendor Expense
Gulfstream Athletic Supply Inc. $13,900
Scoreboards of South Florida $16,200
Team C Sports $25,250
The total expenditure includes the procurement of new scoreboards with
controllers, estimated shipping, installation, labor, and materials.
ACCOUNT:The total expenditure in the amount of $13,900 shall be charged to the
Parks Impact Fund (Project Description: Citywide Parks Improvements),
account number 117-2000-572-6440, which has a balance of $801,453
before this request was made. Furthermore, a contingency in the amount
of $500 will be added for any unforeseen condition such as higher shipping
costs.
ATTACHMENTS:Resolution
Exhibit A-Gulfstream Athletic Supply Inc.
Competitive Quotations
Sunbiz – Gulfstream Athletic Supply Inc.
3
7
EXHIBIT A
GULFSTREAM ATHLETIC SUPPLY INC
PROJECT: PURC HASE AND INSTALLATION OF NEW SCOREBO ARDS
AND CONTROLLERS
8
Gulfstream Athletic Supply Inc.
6278 North Federal Highway
#105
Fort Lauderdale, FL 33308 US
+1 9547091319
Estimate
ADDRESS
City of South Miami
DATE SERVICE
OESM5008B
Basketball
Scoreboard
OES Control Console
with Wireless
transmitter
OES Wireless
Receiver
Shipping for the
above equipment only
Installation for the
above equipment only
Rental for two man lift
Accepted By
DESCRIPTION
* includes delivery and pick up
TOTAL
Accepted Date
ESTIMATE# 1369
DATE 10/30/2023
QTY RATE AMOUNT
2 3,800.00 7,600.00
2 900.00 1,800.00
2 500.00 1,000.00
900.00 900.00
2 900.00 1,800.00
1 800.00 800.00
$13,900.00
9
Gulfstream Athletic Supply Inc.
6278 North Federal Highway
#105
Fort Lauderdale, FL 33308 US
+ 1 954709 1319
Estimate
ADDRESS
City of South Miami
DATE SERVICE
OESM5008B
Basketball
Scoreboard
OES Control Console
with Wireless
transmitter
OES Wireless
Receiver
Shipping for the
above equipment only
Installation for the
above equipment only
Rental for two man lift
Accepted By
ESTIMATE # 1369
DATE 1 0/30/2023
DESCRIPT ION QTY RATE AMOUNT
2 3,800 .00 7,600.00
2 900.00 1,800.00
2 500 .00 1,000.00
900.00 900 .00
2 900 .00 1,800 .00
* includes delivery and pick up 800.00 800.00
TOTAL $13,900.00
Accepted Date
10
City of South Miami November 09, 2023
Many,
Below is a quote for the basketball scoreboards you requested.
2
1
1
1
OES M5008B Basketball Scoreboards w/wireless kit
Shipping
Installation of BOTH Boards
Scissor Lift Rental
TOTAL
Lou Marchesiani
Lau ~
president
$11,700.00
$1,100.00
$2,400.00
$1,000.00
$16,200.00
11
2
1
1
1
USER
SHIP&
SOLD
TO
South Miami Recreation Dept
Same
SCOREBOARDS
SCORI NG TABLES
MESSAGE CENTER
VIDEO BOARDS
Atten malvarez2 @ southmiamifl .gov
QUOTATION
Mark Cyganiak
Team C Sports
25864 Aysen dr.
Punta Gorda FL 33983
Ph : 239 -410 -4062
Email: mcyganiak@teamcsports.com
Date: 11/10/2023
OES M5008B basketball board with wireless controls and receiver kits control $16 ,350.00
protective case and time switch
Shipping $1400.00
Installation with travel $5500.00
Lift rental $2000.00
$25 ,250.00
Receiver responsible for removal of equipment from carrier. Total
Make purchase order to Team C Sports and send to the address above Thank You
12
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DeRartment of State I Division of Cor~ I Search Records / ~ Entity Name /
Detail by Entity Name
Florida Profit Corporation
GULFSTREAM ATHLETIC SUPPLY INC
Filing Information
Document Number P13000100899
FEI/EIN Number 46-4353506
Date Filed 12/20/2013
State FL
Status ACTIVE
last Event REINSTATEMENT
Event Date Filed 10/28/2021
PrinciP-al Address
1008 SE 12TH TERRACE
DEERFIELD BEACH, FL 33441
Mailing Address
1008 SE 12TH TERRACE
DEERFIELD BEACH, FL 33441
Registered Agent Name & Address
WILLETT, FREDERICK
1008 SE 12TH TERRACE
DEERFIELD BEACH, FL 33441
Name Changed: 10/28/2021
Officer/Director Detail
Name & Address
Title P
WILLETT, FREDERICK
1008 SE 12TH TERRACE
DEERFIELD BEACH, FL 33441
Annual ReP-orts
Report Year
2021
2022
2023
Filed Date
10/28/2021
04/27/2022
04/28/2023
DIV I SION OF CORPORATIONS