Res No 167-23-16100RESOLUTION NO. 167-23-16100
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING THE
PURCHASE AND INSTALLATION OF TWO LOCHINVAR
POOL HEATERS FOR THE MURRAY PARK AQUATIC
CENTER FROM COMMERCIAL ENERGY SPECIALISTS,
LLC, IN AN AMOUNT NOT TO EXCEED $19,988.86;
DECLARING THE EXISTING POOL HEATERS AS
SURPLUS PROPERTY AND AUTHORIZING THE CITY
MANAGER TO SELL OR OTHERWISE DISPOSE OF THE
SAME IN ACCORDANCE WITH SECTION 2-4.7 OF THE
CITY CODE; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City''} desires to purchase and install two new
Lochinvar pool heaters (the '~Equipment") to replace the existing heaters at the Murray Park
Aquatic Center which have become inadequate due to the equipment's age, general wear and tear,
frequent use pattems, and exposure to various weather conditions over the years; and
WHEREAS, the City has obtained three quotes for the purchase and installation of the
Equipment; and
WHEREAS, Commercial Energy Specialists, LLC (the "Vendor9') provided the lowest,
most responsive quote (the "Quote") in the amount of $19,488.86, inclusive of a three-year
manufacturer's warranty and a one-year labor warranty, which Quote is attached hereto as Exhibit
"A"; and
WHEREAS, the City Commission desires to approve the purchase of the Equipment from
the Vendor for an amount not to exceed $19,488.86, together with a $500 contingency, for a total
amount not to exceed $19,988.86, consistent with the Quote attached hereto as Exhibit "A''; and
WHEREAS, expenditures for the purchase and installation of the Equipment shall be
charged to Capital Improvement Program Fund Account No. 301-2030-572-6450, which has a
current balance of $30,000; and
WHEREAS, the City Commission finds that the current pool heaters are obsolete and no
longer economical or etlicient to keep, and, in light of the purchase authorized by this Resolution,
serve no useful function for activities within the City, and therefore declare them surplus personal
property pursuant to Section 2-4.7 of the City's Code of Ordinances (the "Code") to be sold or
otherwise disposed ofby the City Manager as provided in Section 2-4.7; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
Res. No. L67-23-16L00
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of Purchase and Installation of Equipment. The City
Commission hereby approves and authorizes the City Manager to purchase and install the
Equipment from the Vendor in the amount of $19,488.86 together with a $500 contingency for an
amount not to exceed $19,988.86, consistent with the Quote from the Vendor attached hereto as
Exhibit "A" and subject to a purchase order acceptable in form and substance to the City Manager
and City Attorney. The cost of the Equipment will be charged to Capital Improvement Program
Fund Account No. 301-2030-572-6450, which has a current balance of $30,000.
Section 3. Declaration of Surplus Property. The City Commission finds that the
current pool heaters are obsolete and no longer economical or efficient to keep, and, in light of the
purchase authorized in this Resolution, serve no useful function for activities within the City. The
City Commission declares the pool heaters surplus personal property to be sold or otherwise
disposed of by the City Manager as provided in Section 2-4.7 of the Code.
Section 4. Implementation. That the City Manager is authorized to take any and all
actions necessary to implement the purchase and installation of the Equipment and the purposes
of this Resolution.
Section 5. Corrections. Confonning language or technical scrivener-type con-ections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 19th day of December, 2023.
CITY C ◄
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
~/filli FMAN COLE
& BIERMAN, P.L.
CITY ATTORNEY
Page 2 of2
Mayor Fernandez:
Vice Mayor Bonich:
Commissioner Calle:
Commissioner Liebman:
Commissioner Corey:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: December 19, 2023
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING THE PURCHASE AND INSTALLATION OF TWO LOCHINVAR POOL
HEATERS FOR THE MURRAY PARK AQUATIC CENTER FROM COMMERCIAL ENERGY SPECIALISTS,
LLC, IN AN AMOUNT NOT TO EXCEED $19,988.86; DECLARING THE EXISTING POOL HEATERS AS
SURPLUS PROPERTY AND AUTHORIZING THE CITY MANAGER TO SELL OR OTHERWISE DISPOSE OF
THE SAME IN ACCORDANCE WITH SECTION 2-4.7 OF THE CITY CODE; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS &
RECREATION DEPT.)
Suggested Action:
Attachments:
Memo-Pool_Heaters (1).docx
47U2539-Resolution Approving Purchase of Lochinvar Pool Heaters from Commercial Energy Specialists.docx
Exhibit A-CES (Pool Heaters).pdf
Quotations.pdf
CES Sunbiz.PDF
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, December 19, 2023
SUBJECT:Procure two (2) new heaters for Murray Park Aquatic Center ($19,988.86).
RECOMMENDATION:Approval of the purchase of two (2) new Lochinvar heaters in an amount
not to exceed $19,988.86 for the purpose of maintaining a comfortable
and consistent water pool temperature.
BACKGROUND:The City officially opened Murray Park Aquatic Center on Wednesday,
August 6, 2014.Since then,staff has been operating and maintaining two
(2)pool heaters that regulate the pool’s temperature at Murray Park
Aquatic Center.
The current heaters require replacement due to equipment’s age (9 years),
general wear and tear, frequent use patterns,and exposure to various
weather conditions over the years.
The proposed Lochinvar heaters maintain a consistent and comfortable
water temperature that is essential for the health and safety of swimmers
of all ages.Swimming in warm water helps relax muscles, soothe joint pain,
and improve mobility, making the pool a valuable resource for fitness and
aquatic programming.
Lochinvar heater systems typically have a lifespan of seven (7)to ten (10)
years.The proposed heaters include a three (3) year manufacturer’s
warranty and a one (1) year labor warranty.
PROCUREMENT:Staff obtained proposals from three (3) firms as outlined below.
Bidder(s)Bid Base Price
Commercial Energy Specialist, LLC.$19,488.86
Lincoln Aquatics $20,540
Aquatrend Pools, LLC.$24,707
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The City allocated $30,000 in the adopted capital and operating budget for
FY 24 for the Murray Park Aquatic Center.
City staff has had a positive experience working with with Commercial
Energy Specialist, LLC. in the pastas they have serviced the pool and splash
pad at Murray Park Aquatic Center for various projects.
VENDOR &EXPENSE:CES (Commercial Energy Specialists, LLC).
The total expense in the amount of $19,488.86 includes procurement of
two (2) pool heaters, estimated shipping, labor, and materials. A
contingency in the amount of $500 will be added for any unforeseen
condition such as higher shipping costs.
ACCOUNT:Capital Improvement Program Fund, account number 301-2030-572-6450,
which has a balance of $30,000 before this request was made.
ATTACHMENTS:Resolution
Exhibit A – CES (Pool Heaters)
Quotations
Sunbiz-CES, LLC
3
EXHIBIT A
COMMERCIAL ENERGY SPECIALIST, LLC
QUOTATION
(REPLACEMENT HEATERS)
7
ESTIMATE
South Miami, City of
Page 1 of 3
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
11/8/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Order Description
Replacement Lochinvar EnergyRite Commercial Pool Heaters
Order Items
Line Item Code
Description
Quantity
Unit Price
Item Total
MS ERN402 Lochinvar 399,999 BTU, Heater, Natural 2 4,667.57 9,335.14
Commercial Pool Heaters, Natural Gas
Lochinvar 399,999 BTU, Heater, Natural
88% Thermal Efficiency with Low NOx Emissions
Sealed Combustion Chamber w/ Loch-Tite Ceramic Tile
Electronic Ignition, Stainless Steel Burners, Gasketless Heat Exchanger,
Referenced gas valve automatically mixes air & gas for max efficiency
Seven venting options for maximum versatility.
Lift gate option available.
120/240 VAC, 2.0/1.0 AMPS
MS ERN/L ASME ASME Construction w/Pressure Relief Valve 2
ASME Construction w/ Cast Iron Headers and Pressure Relief Valve
Required in many municipalities once heater
isolation valves are used. Valves are to be supplied by installer.
MT ER-CN402 Cupro-Nickel Heat Exchanger, Adder, ER402 2
Cupro-Nickel Heat Exchanger, Adder, ER402
ASME Certified Heat Exchanger with Pressure Relief Valve-150 PSI
MT 100208659
Heater Flow Switch, (Pool & Spa)
Heater Flow Switch, (Pool & Spa) 2
8
ESTIMATE
South Miami, City of
Page 2 of 3
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
10/12/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Lochinvar Site Services Florida Energyrite Bundled SSD Onsite Services 2
This service Includes the following.
Lochinvar Factory Start Up/Training by CES Technician
Prices based on start up all in two trips.
Fan & Control wiring must be complete.
Gas & Water lines must be pre-purged & venting must be installed per National Gas Code.
1 Visit for Presite/ pre-startup inspection to check the following.
-Verify Location of unit
-Instruct and advise proper Gas, Venting, Electrical, Water Supply to all trades required.
1 Post Installation Startup Visit to Perform the following.
- Verify Operation, Correct Gas Pressures Static and Net Manifold.
Sales Discount
SUB-LABOR
Sales Discount
Installation Services
1
1 9,675.00 9,675.00
• Remove and properly discard (2) Existing Lochinvar Pool Heaters;
• Install (2) new Lochinvar ERN402-A Pool Heaters;
• Disconnect and Reconnect all plumbing as needed to complete installation;
• Disconnect and Reconnect all electrical as needed to complete installation;
• Includes necessary misc./incidental materials.
9
ESTIMATE
South Miami, City of
Page 3 of 3
http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink¶m=digisign&$id=T1JEMjQ3OTA0
http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink¶m=digisign&$id=T1JEMjQ3OTA0 Proposal Acceptance
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
10/12/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Additional Information
Shipping is estimated, Venting if required not included
Not responsible for correction of any code violations beyond quoted scope;
Does not include permits, fees, or engineered drawings.
Please click link below to digitally accept this prospoal
Signature Date
We are pleased to submit the above package for your consideration.
1. Please complete and return the delivery schedule if attached to this package, it is designed to help coordinate delivery dates that best coincide with your construction and draw schedules.
2. It is your responsibility to provide the required permits, bonds and acceptable electrical connections. Proof of these requir ements must be presented to CES on demand.
3. You may incur restocking fees if you choose to return any items included in this package to CES. Restocking fees vary per manufacturer.
4. Any changes to this order must be made in writing to CES.
5. Freight charges are estimates only and the actual freight costs may be different at time of shipping.
6. If capital dollars are not readily available, you may acquire this package through a lease or rent to own arrangement pending lending source approvals.
7. Payment terms are subject to the credit agreement you have on file with CES.
This estimate is valid for 60 days from the above date after which the estimate may be subject to change.
Your signature above is considered your acceptance of this proposal and is subject to all terms and conditions of your credit arrangement with CES.
THANK YOU!
Subtotal 19,010.14
Adjustment 0.00
Total 19,010.14
Shipping 478.72
Tax 0.00
Grand Total 19,488.86
Payments 0.00
Payment Due 0.00
10
ESTIMATE
South Miami, City of
Page 1 of 3
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
11/8/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Order Description
Replacement Lochinvar EnergyRite Commercial Pool Heaters
Order Items
Line Item Code
Description
Quantity
Unit Price
Item Total
MS ERN402 Lochinvar 399,999 BTU, Heater, Natural 2 4,667.57 9,335.14
Commercial Pool Heaters, Natural Gas
Lochinvar 399,999 BTU, Heater, Natural
88% Thermal Efficiency with Low NOx Emissions
Sealed Combustion Chamber w/ Loch-Tite Ceramic Tile
Electronic Ignition, Stainless Steel Burners, Gasketless Heat Exchanger,
Referenced gas valve automatically mixes air & gas for max efficiency
Seven venting options for maximum versatility.
Lift gate option available.
120/240 VAC, 2.0/1.0 AMPS
MS ERN/L ASME ASME Construction w/Pressure Relief Valve 2
ASME Construction w/ Cast Iron Headers and Pressure Relief Valve
Required in many municipalities once heater
isolation valves are used. Valves are to be supplied by installer.
MT ER-CN402 Cupro-Nickel Heat Exchanger, Adder, ER402 2
Cupro-Nickel Heat Exchanger, Adder, ER402
ASME Certified Heat Exchanger with Pressure Relief Valve-150 PSI
MT 100208659
Heater Flow Switch, (Pool & Spa)
Heater Flow Switch, (Pool & Spa) 2
11
ESTIMATE
South Miami, City of
Page 2 of 3
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
10/12/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Lochinvar Site Services Florida Energyrite Bundled SSD Onsite Services 2
This service Includes the following.
Lochinvar Factory Start Up/Training by CES Technician
Prices based on start up all in two trips.
Fan & Control wiring must be complete.
Gas & Water lines must be pre-purged & venting must be installed per National Gas Code.
1 Visit for Presite/ pre-startup inspection to check the following.
-Verify Location of unit
-Instruct and advise proper Gas, Venting, Electrical, Water Supply to all trades required.
1 Post Installation Startup Visit to Perform the following.
- Verify Operation, Correct Gas Pressures Static and Net Manifold.
Sales Discount
SUB-LABOR
Sales Discount
Installation Services
1
1 9,675.00 9,675.00
• Remove and properly discard (2) Existing Lochinvar Pool Heaters;
• Install (2) new Lochinvar ERN402-A Pool Heaters;
• Disconnect and Reconnect all plumbing as needed to complete installation;
• Disconnect and Reconnect all electrical as needed to complete installation;
• Includes necessary misc./incidental materials.
12
ESTIMATE
South Miami, City of
Page 3 of 3
http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink¶m=digisign&$id=T1JEMjQ3OTA0
http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink¶m=digisign&$id=T1JEMjQ3OTA0 Proposal Acceptance
Replacement Heaters, ERN402 - Murray Park
Ship To
Order #
Date
Consultant
WQA
Billing Terms
229940-R1
10/12/23
Troy Schaneman
Alex W Branning
Net 30
Proposed To
City of South Miami
James Nall
6130 Sunset Dr
South Miami, FL 33143
Murray Park Aquatic Center
James Nall
6701 SW 58th Pl
South Miami, FL 33143
Phone: Fax:
Additional Information
Shipping is estimated, Venting if required not included
Not responsible for correction of any code violations beyond quoted scope;
Does not include permits, fees, or engineered drawings.
Please click link below to digitally accept this prospoal
Signature Date
We are pleased to submit the above package for your consideration.
1. Please complete and return the delivery schedule if attached to this package, it is designed to help coordinate delivery dates that best coincide with your construction and draw schedules.
2. It is your responsibility to provide the required permits, bonds and acceptable electrical connections. Proof of these requir ements must be presented to CES on demand.
3. You may incur restocking fees if you choose to return any items included in this package to CES. Restocking fees vary per manufacturer.
4. Any changes to this order must be made in writing to CES.
5. Freight charges are estimates only and the actual freight costs may be different at time of shipping.
6. If capital dollars are not readily available, you may acquire this package through a lease or rent to own arrangement pending lending source approvals.
7. Payment terms are subject to the credit agreement you have on file with CES.
This estimate is valid for 60 days from the above date after which the estimate may be subject to change.
Your signature above is considered your acceptance of this proposal and is subject to all terms and conditions of your credit arrangement with CES.
THANK YOU!
Subtotal 19,010.14
Adjustment 0.00
Total 19,010.14
Shipping 478.72
Tax 0.00
Grand Total 19,488.86
Payments 0.00
Payment Due 0.00
13
265-LINCOLN AQUATICS
2051 COMMERCE AVE
CONCORD, CA 94520-4901
Phone 800-223-5450
Fax 888-680-2825
Quotation
BILL TO SHIP TO
947201
SOUTH MIAMI, CITY OF
5800 SW 66TH ST
SOUTH MIAMI, FL 33143-3615
Phone 305-668-3876
SOUTH MIAMI, CITY OF
5800 SW 66TH ST
SOUTH MIAMI, FL 33143-3615
QUOTE DATE
11/27/23
EXPIRE DATE
12/27/23 REQUIRED DATE REFERENCE NUMBER PAYMENT TERMS
NET 45 DAYS
WRITTEN BY
A GARY CIAK(TEL)
CONTACT JAMES NALL SHIP VIA PREFERRED CARRIER
FREIGHT TERMS IN/OUTBOUND JOB NUMBER SALES REP 265 /
PRODUCT/DESCRIPTION QUANTITY PRICE U/M EXTENSION
*RAY-COM
#017374 ASME NG HEATER 400BTU
RAYPAK INC
2 4,940.00 EA 9,880.00
*RAY-COM
#009841 INDORR DRAFT HOOD
RAYPAK INC
FREIGHT IS NOT INCLUDED
2 145.00 EA 290.00
OOUTSOURCE INSTALATION 1 10,320.00 EA 10,120.00
MERCHANDISE TOTAL HANDLING MISC CHARGE TAX FREIGHT QUOTE TOTAL
8,170.00 0.00 0.00 0.00 250.00 20,540.00
Accepted:
By:
Date:
QUOTE # BY091648
LOCATION 166
DATE 12/4/23
PAGE 1 of 1
14
E ST I M AT E
A q u atren d Po o ls, L L C
10042 SW 147th Pl
M iami, FL 33196
info@aq uatrend p ools .com
Ci ty of South Miami
B ill to
City of South M iami
6130 Suns et D riv e
South M iami, FL 33143
Sh ip to
City of South M iami
6130 Suns et D riv e
South M iami, FL 33143
Estimate d etails
E s timate no.: 1054
E s timate d ate: 11/29/2023
PO Numb er : M ur ray Park Heater R ep lacement
#Date Produ ct o r service SKU Q ty Rate A mou n t
1.SCO PE O F WO RK $24,707.00 $24,707.00
R emov al of ex is ting heaters and reins tallation of new 400K B TU Natural Gas Heater s lis ted b elow. This p rop os al includ es
lab or and mater ials for the r emov al, d is p os al, and reins tallation of new eq uip ment.
2.L o ch in var 399,999 BTU, Heater, Natu ral Gas M S
E R N402
2 $0.00 $0.00
Commercial Pool Heater s , Natur al Gas
M S ER N402 4,213.84 8,427.68
Lochinv ar 399,999 B TU, Heater, Natural
88% Thermal Efficiency with Low NOx Emis s ions
Sealed Comb us tion Chamb er w/ Loch-Tite Ceramic Tile
E lectronic Ignition, Stainles s Steel B ur ner s , Gas k etles s Heat E xchanger,
R eferenced gas v alv e automatically mixes air & gas for max effi ciency
Sev en v enting op tions for maximum v ers atility.
Lift gate op tion av ailab le.
120/240 VAC, 2.0/1.0 AM PS
3.A SME Con stru ction w/Pressu re Relief Valve M S ER N/L
ASM E
2 $0.00 $0.00
ASM E Cons truction w/ Cas t Iron Head er s and Pres s ur e R elief Valv e
R eq uired in many municip alities once heater
is olation v alv es ar e us ed . Valv es are to b e s up p lied b y ins taller.
4.Cu p ro-Nickel Heat Exch an ger, A d d er, ER402 M T ER -
CN402
2 $0.00 $0.00
Cup ro-Nickel Heat E xchanger, Ad d er, ER 402
ASM E Certifi ed Heat E x changer with Pres s ur e R elief Valv e-150 PSI
5.Heater F lo w Switch M T
100208659
2 $0.00 $0.00
Heater Flow Switch, (Pool & Sp a)
15
To tal $24,707.00
16
17
.UI 11.:,10 I oj
C CJP r..,01~_TJCJ1 r.:.:
Department of State / Division of CorP-orations I Search Records / ~ Entity Name I
Detail by Entity Name
Foreign Limited Liability Company
COMMERCIAL ENERGY SPECIALISTS, LLC
Filing Information
Document Number M21000004068
FEI/EIN Number 59-2550057
Date Filed 04/08/2021
State DE
Status ACTIVE
Last Event REINSTATEMENT
Event Date Filed 09/27/2022
Princ iP-al Address
952 JUPITER PARK LN ., STE . 1
JUPITER , FL 33458
Mailing Address
952 JUPITER PARK LN., STE . 1
JUPITER, FL 33458
Registered Agent Name & Address
Mendoza, Alvaro
952 JUPITER PARK LN ., STE . 1
JUPITER, FL 33458
Name Changed: 02/16/2023
Address Changed: 02/16 /2023
A utho rized Person(s) Detail
Name & Address
Title P
MENDOZA, ALVARO G
11639 150TH CT.
JUPITER , FL 33458
Title MBR
DIVISION OF CORPORATIONS