Res No 164-23-16097RESOLUTION NO. 164-23-16097
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING AND AUTHORIZING AN
EXTENSION AGREEMENT FOR CURBSIDE RECYCLING
PROGRAM SERVICES WITH MIAMI-DADE COUNTY
DEPARTMENT OF SOLID WASTE MANAGEMENT
(DSWM) FOR THE PURCHASE OF CURBSIDE
RECYCLING SERVICES IN AN AMOUNT NOT TO
EXCEED $256,000 FOR FISCAL YEAR 2023-2024;
AUTHORIZING THE CITY MANAGER TO TRANSFER
AND EXPEND FUNDS FOR THE PAYMENT OF THE
SERVICES; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City") forecasts the expenditure of up to
$256,000 to the Miami-Dade County Department of Solid Waste Management ("DSWM") for
curbside recycling services (the "Services") for the Fiscal Year 2023-2024; and
WHEREAS, in 2008, the City and Miami-Dade County (the "County") entered into an
interlocal agreement for curbside recycling services (the "lnterlocal Agreement"); and
WHEREAS, on March 7, 2023, the Board of County Commissioners approved Resolution
R-199-23 to extend the Interlocal Agreement until March 31, 2025, to ensure the continuity of
recycling services for County residents and participating municipalities, and to retroactively
increase the new monthly charge for Services to $6.99 per household per weekly service for the
period May 2023 through September 30, 2023, and to the rate of $7 .20 per household per weekly
service for the period commencing October 1, 2023 and extending through September 30, 2024,
with an increase each year after that based on the Consumer Price Index but not to exceed 3% (the
"Extension Agreement")
WHEREAS, Article Ill, Section 5 of the City Charter provides that all purchases more
than $5,000 shall be approved by the City Commission after competitive conditions have been
Page 1 of3
Res. No. 164-23-16097
maintained and competitive bids sought from at least three different sources of supply, if available,
with such detennination to be made by the City Commission; and
WHEREAS, the City has detenuined that DSWM is the sole provider of the Services
within the City; and
WHEREAS, the City Commission desires to approve the Extension Agreement, attached
hereto as Exhibit "A", for the purchase of the Se1vices and authorize the City Manager to purchase
the Services from DSWM in an amount not to exceed $256,000 for Fiscal Year 2023-2024,
WHEREAS, in order to fund the purchase of the Services, the Solid Waste (Interlocal
Agreement Recycling) account no. 001-1720-534-34 70 which has $240,000 before this request,
will be augmented by the transfer of$16,000 from 001-1720-534-4340 -Refuse Disposal Fee to
001-l 720-534-3470 to Solid Waste -Interlocal Agreement-Recycling; and
WHEREAS, the expenditure will thereafter be charged to the 001-1720-534-34 70 -Solid
Waste -Interlocal Agreement-Recycling, which will have an account balance of$256,000 before
payments for the Services commence; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Autho.-ization of Transfer. The City Commission hereby approves the
transfer of $16,000 from 001-1720-534-4340 -Refuse Disposal Fee to 001-1720-534-3470 -
Interlocal Agreement -Recycling.
Page 2 of3
Res. No. 164-23-16097
Section 3. Approval and Authorization. The City Commission hereby approves the
Extension Agreement attached hereto as Exhibit "A" and authorizes the purchase of the Services
from DSWM and the expenditure of funds in an amount not to exceed $256,000 for Fiscal Year
2023-2024. The expenditure will be charged to Solid Waste -lnterlocal Agreement -Recycling
line-item no. 00 l.l 720.534.3470, which had a n account balance of $240,000 before thi s request
and transfer of $16,000.
Section 4. Implementation. The City Manager is hereby authori z ed to take all actions
necessary to implement the purposes and intent of thi s Resolution.
Section 5. Corrections. Confonning language or technical s crive ner-type corrections
m ay be made by the City Attorney for any confimning amendments lo be incorporated into the
final resolution for s ignature.
Section 6. Effective Date. This Resolution shall become effective immediately upon
adopt ion.
PASSED AND ADOPTED thi s 5th day of D ecem ber, 2023.
ATTEST:
c~~
READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5-0
LANGUAGE, LEGALITY AND Mayor Fernandez: Yea
EXECUTION THEREOF Vice Mayor Bonich: Yea
& BIERMAN, P.L.
CITY ATTORNEY
Commissioner Calle: Yea
Commissioner Corey: Yea
Conunissioner Liebman: Yea
Page 3 of 3
Agenda Item No:8.
City Commission Agenda Item Report
Meeting Date: December 5, 2023
Submitted by: Andrea Gaitan
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING AND AUTHORIZING AN EXTENSION AGREEMENT FOR CURBSIDE RECYCLING PROGRAM
SERVICES WITH MIAMI-DADE COUNTY DEPARTMENT OF SOLID WASTE MANAGEMENT (DSWM) FOR
THE PURCHASE OF CURBSIDE RECYCLING SERVICES IN AN AMOUNT NOT TO EXCEED $256,000 FOR
FISCAL YEAR 2023-2024; AUTHORIZING THE CITY MANAGER TO TRANSFER AND EXPEND FUNDS FOR
THE PAYMENT OF THE SERVICES; PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN
EFFECTIVE DATE. 3/5 (CITY MANAGER-PUBLIC WORKS DEPT.)
Suggested Action:
Attachments:
Memo-Curbside_Recycling_Updated_23-24.1.0.docx
47R2086-Resolution_Approving_Purchase_of_Curbside_Recycling_Services_CAv4.docx
City of South Miami.pdf
1
MIAMI-~ t❖tWin Iii'
miamidade.gov
October 3, 2023
Mr. Genaro Igl es ias, City Manager
City of South Miami
6 130 S unset Drive
South Miami, Florida 33143
Department of Solid Waste Management
2525 NW62nd Street• Suite 5100
Miami, Florida 33147
T 305-514-6666
RE: EXTENSION OF AGREEMENT FOR CURBSIDE RECYCLING PROGRAM SERVICES
Dear Mr. Manager:
On March 7, 2023, th e Board of County Commissioners ("Board") approved Resolution R-199-23,
allowing for the extension ("Extension") of the contract for the Cmbside Recycling Program to e n s ure the
continuity of recycling services for Miami-Dade County ("County") residents and p a1ticipating
municipalities. Per Section XXVII, of the Interlocal Agreement for Inclusion in the Miami-Dade County
Curbside Recycling Program, between Miami-Dade County and the C ity of South Miami ("Municipality")
(the "ILA"), th e County he reby grants the Municipality an extension until March 31, 2025, or such time
as a successor recycling processing agreem ent is approved by the Board.
The Cou nty and the Municipality hereby agree to thi s Extension in accordance with the terms of the
original ILA, as well as the additional terms provided herein. The Municipality agrees to the new monthly
charges for service, including process in g r etroactive to May 2023 through September 30, 2023, the end of
the fi scal year ("FY"), with the total charge per household per month for weekly automated collection a nd
processing servi ce at $6.99 and an in crease to $7.20 at the s tart of FY October l , 2023, based on a
Consumer Price Index (CPI) increase of three (3 % ) percent. All invoices iss ued for service from October
I , 2023, through September 30, 2024, w ill reflect this rate.
Pursuant to th e terms of this Extension, dming FY 2 024 and until the Board approves a recycling
processing agreement, the prices shall re m ai n firm a nd fixed and may be adjusted after the initial twelve
(12) months based on the annual release d CPI percentage change as calculated by the U.S. Bureau of
Labor Statistics for All Urban Consumers for the Southeast Region of the United States for the prior period
of July l st through June 30th.
If you agree with the term s of this Extension, kindly s ign in the space indicated be low and r eturn an
executed copy of this letter to me w ithin ti fteen ( 15) business days a t th e above address. If you have any
ques tions or concerns regardin g thi s lette r, please contact Interim Director, Olga Esp inosa-And e rson, at
305-5 I 4-6609.
EXTENSION OF AGREEMENT FOR CURBSIDE
RECYCLING PROGRAM SERVICES
October 3, 2023
Page 2 .
Sincerely,
Olga Espinosa-Anderson, Interim Director
Department of Soli d Waste Management
Approved as to form and lega l sufficiency.
B
,:·~_)_(JS.\•,~(L ,\,~ y: ··• .. \.
Assistant County Attorney
Mu ic ipal Mayor, or Designee
Date
By:£L~'l.£fJ=--, --
City Attorney, City of South Miami
c: Danny Diaz, Assistant Director, Administration
Johanna Faddis, Assistant Director, Intergovernmental Affairs
Stacey McDuffie-Brewster, Division Director, Intergovernmental Affairs
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:December 5, 2023
SUBJECT:Extension Agreement for curbside recycling services for an amount not to
exceed $256,000
RECOMMENDATION: Approval of the extension agreement for curbside recycling program
services with the Miami Dade County Department of Solid Waste
Management (DSWM) for the purchase of curbside recycling services in an
amount not to exceed $256,000 and for the transfer of $16,000 from 001-
1720-534-4340 –Refuse Disposal Fee to 001-1720-534-4341 –Refuse
Disposal Fee Recycle.
BACKGROUND: Miami-Dade County and the City of South Miami have an interlocal
Agreement that commenced in 2008 for recycling services.On March 7,
2023, the Board of County Commissioners approved a Resolution to
extend the Interlocal Agreement until March 31, 2025, to ensure the
continuity of recycling services for County residents and participating
municipalities.The resolution also retroactively increased the new
monthly charge for Services to $6.99 per household per weekly service for
the period May 2023 through September 30, 2023, and increased the rate
to $7.20 per household per weekly service for the period commencing
October 1, 2023,through September 30, 2024, with an increase each year
after that based on the Consumer Price Index but not to exceed 3%.
In order to fund the purchase of the Services, the Solid Waste (Interlocal
Agreement Recycling) account no. 001-1720-534-3470 which has
$240,000 before this request, will be augmented by the transfer of $16,000
from 001-1720-534-4340 –Refuse Disposal Fee to 001-1720-534-3470 to
Solid Waste -Interlocal Agreement –Recycling. The expenditure will
thereafter be charged to the 001-1720-534-3470 –Solid Waste -Interlocal
Agreement –Recycling, which will have an account balance of $256,000
before payments for the Services commence.
FUNDING: The total expenditure shall be charged to account 01.1720.534.3470 with
a balance of $256,000 before this request is made.
ATTACHMENTS: Resolution
Extension Agreement for Curbside Recycling Service Letter
2
6MIAMl--[(•l•Uit'• ~ miamidade.gov October 3, 2023 Mr. Genaro Iglesias, City Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Department of Solid Waste Management 2525 NW 62nd Street • Suite 5100 Miami, Florida 33147 T 305-514-6666 RE: EXTENSION OF AGREEMENT FOR CURBSIDE RECYCLING PROGRAM SERVICES Dear Mr. Manager: On March 7, 2023, the Board of County Commissioners ("Board") approved Resolution R-199-23, allowing for the extension ("Extension") of the contract for the Curbside Recycling Program to ensure the continuity of recycling services for Miami-Dade County ("County") residents and paiticipating municipalities. Per Section XXVII, of the Interlocal Agreement for Inclusion in the Miami-Dade County Curbside Recycling Program, between Miami-Dade County and the City of South Miami ("Municipality") (the "ILA"), the County hereby grants the Municipality an extension until March 31, 2025, or such time as a successor recycling processing agreement is approved by the Board. The County and the Municipality hereby agree to this Extension in accordance with the terms of the original ILA, as well as the additional terms provided herein. The Municipality agrees to the new monthly charges for service, including processing retroactive to May 2023 through September 30, 2023, the end of the fiscal year ("FY"), with the total charge per household per month for weekly automated collection and processing service at $6.99 and an increase to $7.20 at the start of FY October 1, 2023, based on a Consumer Price Index (CPI) increase of three (3%) percent. All invoices issued for service from October 1, 2023, through September 30, 2024, will reflect this rate. Pursuant to the terms of this Extension, during FY 2024 and until the Board approves a recycling processing agreement, the prices shall remain firm and fixed and may be adjusted after the initial twelve (12) months based on the annual released CPI percentage change as calculated by the U.S. Bureau of Labor Statistics for All Urban Consumers for the Southeast Region of the United States for the prior period of July 1st through June 30th. If you agree with the terms of this Extension, kindly sign in the space indicated below and return an executed copy of this letter to me within fifteen (15) business days at the above address. If you have any questions or concerns regarding this letter, please contact Interim Director, Olga Espinosa-Anderson, at 305-514-6609.
7EXTENSION OF AGREEMENT FOR CURBSIDE RECYCLING PROGRAM SERVICES October 3, 2023 Page2 Sincerely, Olga Espinosa-Anderson, Interim Director Depaiiment of Solid Waste Management Approved as to form and legal sufficiency. AGREED AND ACCEPTED Municipal Mayor, or Designee Date By:--------------------Assistant County Attorney By:-----~--------------City Attorney, City of South Miami c: Danny Diaz, Assistant Director, Administration Johanna Faddis, Assistant Director, Intergovernmental Affairs Stacey McDuffie-Brewster, Division Director, Intergovernmental Affairs