Res No 145-23-16078RESOLUTION NO. 14S-23-16078
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICE WORK
ORDER TO SRS ENGINEERING, INC., FOR THE DESIGN
REVISIONS, BIDS AND POST DESIGN SERVICES TO
INCORPORATE NEW LANDSCAPE AROUND THE
PROPOSED PUMP STATION AND DESIGN EIGHT (8) NEW
LATERALS AS REQUIRED DURING THE PERMITTING
REVIEW BY MIAMI-DADE WATER AND SEWER
DEPARTMENT FOR PHASE 1 OF THE SANITARY SEWER
IMPROVEMENTS FOR THE AREA KNOWN AS SUBAREA
"K" IN AN AMOUNT NOT TO EXCEED $13,901.
WHEREAS, the Mayor and City Commission wish to revised the drawings to incorporate
new landscape around the proposed pump station and design sewer laterals to eight (8) new
additional properties as required during the pennitting review by Miami-Dade Water and Sewer
Department (W ASD) along the alignment of the new sewer main along the west side of SW 62nd
Avenue to phase l project of Sub-Area K; and
WHEREAS, Since June 29, 2023, the City and the Florida Department of Environmental
Protection have been wol'king to execute Grant Agreement LP A0683 with funding in the amount
of$1,800,000 to be available for this project through a cost reimbursement grant to the City; and
WHEREAS, SRS Engineering, Inc., is one of six firms selected by Resolution No. 056-
22-15809, to provide professional service agreement for engineering services on as needed basis
in accordance with Florida Statute 287 .055, "Consultants Competitive Negotiation Act; and
WHEREAS, SRS Engineering Inc., submitted a proposal for professional engineering
services; and
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of$13,901.00 was found to be comprehensive and cost effective
in its design approach: and
Page 1 ofl
Res. No. 145-23-16078
WHEREAS, the Mayor and City Commission desires to authorize the City Manager to
execute a professional seivice work order with SRS Engineering, Inc., for the professional
engineering seivices to provide design revisions to incorporate new landscape and design sewer
laterals to eight (8) new additional properties as required by Miami-Dade Water and Sewer
Department (WASD) along the alignment of the new sewer main along the west side of SW 62nd
Avenue.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval of Pa•ofessional Service Work Order. The City Manager is
hereby authorized to execute a professional seivice work order for SRS Engineering, Inc., to
provide design revisions, bids and post design seivices to incorporate new landscape and design
sewer laterals to eight (8) new additional properties as required by Miami-Dade Water and Sewer
Department (W ASD) along the alignment of the new sewer main along the west side of SW 62nd
Avenue located within Sub-Area K for an amount not to exceed $13,901.00. The expenditure shall
be charged $8,400.00 to the American Rescue Plan Act (ARP A) Fund account number 121-1730-
541-3 l 00 and $5,501.00 to the Capital hnpmvement Program Fund account number 301-1790-
519-6450 which has a balance of $2, I 09,688.38 p1ior to this request.
Section 3. Implementation. That the City Commission hereby authorizes the City
Manager to execute a professional service work order with SRS Engineering Inc.
Pnge2 of3
Res. No. 145-23-16078
Section 4. Col'l'ections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any confonning amendments to be incorporated into the
final resolution for signature.
Section 5. Severability. 1f any section c lause , sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution.
Section 6. Effective Date. This Resolution shall become effective inunediately upon
adoption.
PASSED AND ADOPTED this~ day of November, 2023.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
#-
WEISS SEROT A HELFMAN COLE
& BIERMAN, P.L.
CITY ATTORNEY
APPROVED:
COMMISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Commissioner Calle:
Commissioner Liebman:
Commissioner Corey:
Page 3 of3
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: November 7, 2023
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE WORK
ORDER TO SRS ENGINEERING, INC., FOR THE DESIGN REVISIONS, BIDS AND POST DESIGN
SERVICES TO INCORPORATE NEW LANDSCAPE AROUND THE PROPOSED PUMP STATION AND
DESIGN EIGHT (8) NEW LATERALS AS REQUIRED DURING THE PERMITTING REVIEW BY MIAMI-DADE
WATER AND SEWER DEPARTMENT FOR PHASE 1 OF THE SANITARY SEWER IMPROVEMENTS FOR
THE AREA KNOWN AS SUBAREA “K” IN AN AMOUNT NOT TO EXCEED $13,901. 3/5 (CITY
MANAGER-PUBLIC WORKS & ENGINEERING DEPT.)
Suggested Action:
Attachments:
Memo-Adtl_Scope-Ph.1_of_Sub-areaK-10-20-23F (1).docx
Reso_Addtl_Scole_Ph.I_sub_K-10-20-23F.docx
Res No 082-23-16015.pdf
Res No 056-22-15809.pdf
SUBARE~1.PDF
47L5891-Project Work Order - Additional Services to SRS Sewer Subarea K CAv1.DOCX
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, November 7, 2023
SUBJECT:Sanitary Sewer Improvements for Phase 1 to Sub-Area K Design Revisions, bid
and post design services for new Landscape and addition of eight (8) new laterals
RECOMMENDATION:Approve the proposal and project work/purchase order with SRS
Engineering, Inc. to provide design revisions, bid,and post-design services
to incorporate new landscape around the proposed pump station and
design sewer laterals to eight (8) new additional properties as required by
Miami-Dade Water and Sewer Department (WASD) along the alignment of
the new sewer main along the west side of SW 62nd Avenue.
BACKGROUND:On July 18, 2023, the City Mayor and Commission adopted, Resolution 082-
23-16015 authorizing the City Manager to enter into an agreement with
SRS Engineering to provide design revisions to their original drawings,
permitting,construction inspection,and management services to provide
a new Sanitary Sewer System to the proposed phase I, of the previously
designed and permitted Sanitary Sewer Improvements for the area known
as Sub-Area K.
The Phase I portion to be constructed will include services to provide a new
Sanitary Sewer System to the proposed Community Building, a new pump
station, force main, and gravity sewer mains and laterals along SW 85th
Street, SW 60th Avenue, and SW 87th Street as shown on Exhibit “A”.
During the design review, WASD requested the design to include new
sewer laterals to eight (8) additional properties along the west side of SW 2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
62nd Avenue along the alignment of the new sewer mains. Additionally,
residents adjacent to the proposed pump station requested a new
landscape to serve as a screen to the proposed pump station.
SRS Engineering Inc. was requested to provide a cost proposal for the new
landscape and design new sewer laterals to eight (8) additional properties.
SRS Engineering Inc. is one of six firms selected by Resolution No. 056-22-
15809, to provide professional service agreementsfor engineering services
on an as-needed basis in accordance with Florida Statute 287.055,
Consultants Competitive Negotiation Act.
Staff recommends that the proposal from SRS Engineering Inc., dated
October 18, 2023, be approved.
VENDOR &EXPENSE:SRS Engineering, Inc.
Proposal/contract amount not to exceed $13,901.00.
FUND &ACCOUNT:Amount not to exceed $ 13,901.00. Please refer to the consultant contract
and fee schedule. The expenditure shall be charged $8,400.00 to the
American Rescue Plan Act (ARPA) Fund account number 121-1730-541-
3100 and $5,501.00 to the Capital Improvement Program Fund account
number 301-1790-519-6450 which has a balance of $2,109,688.38 prior to
this request.
ATTACHMENTS:Resolution
Resolution 082-23-16015
Resolution 056-22-15809
Proposal – SRS Engineering Inc., dated 10/18/2023
3
7
RESOLUTION NO. 082-23-16015
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING THE
PROPOSAL AND PROJECT/WORK ORDER WITH SRS
ENGINEERING, INC. TO PROVIDE ENGINEERING AND
DESIGN SERVICES FOR PHASE I OF THE SANITARY
SEWER IMPROVEMENTS FOR THE AREA KNOWN AS
SUBAREA "K"; PROVIDING FOR AUTHORIZATION,
IMPLEMENTATION , CORRECTIONS, SEVERABILITY,
AND AN EFFECTIVE DATE.
WHEREAS on November 7 2016, the City of South Miami (the '•City ") completed a
Citywide Sanitary Sewer Master Plan that identified 11 sub-areas that are not served by the Miami-
Dade Water and Sewer Department public sewer system as Sub-Areas A-K· and
WHEREAS, to date a new sanitary sewer system ha been designed only for Sub-Area K,
which consists of 205 residential home and Dante Fascell Park (the "Project); and
WHEREAS, the City Commission has identified a portion of th e Project, known as Phase
1, which consists of a new sanitary sewer system (including a new pump station, force main , and
gravity sewer mains and laterals along SW 85th Street, SW 60th Avenue, and SW 87th Street) to
serve the proposed Dante Fascell Park community building and provide connections to forty three
(43) residential properties, while allowing for future connections to the remaining one hundred
and sixty two (162) properties located within Sub-Area K, and wishes to proceed with the sewer
system improvements ( 'Phase I"); and
WHEREAS, on February 7, 2023, the City Commission authorized the City Manager to
request State Appropriations for Phase I of the Project in the amount of$1 ,800 000; and
WHEREAS, on June 15, 2023 , the finn of Becker & Poliakoff indicated that Governor
Ron DeSanti approved the funding in the State s final budget for the Project; and
Page 1 of 4
8
Res. No. 082-23-16015
WHEREAS, on June 29, 2023, the Florida Department of Environmental Protection
("FDEP") provided documents for the City to draft an agreement for funding to be available
through a cost reimbursement grant; and
WHEREAS, in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act ("CCNA")", SRS Engineering, Inc. (the "Consultant") is one of various firms
selected by the City Commission pursuant to RFQ No. PW2022-03, and approved in Resolution
No. 056-22-15809 (the "CCNA Rotation"), to provide professional engineering services, as
needed, and resulting in the City entering into a continuing Professional Services Agreement with
Consultant dated May 3, 2022 for such services; and
WHEREAS, the Consultant, as the next firm in the City's CCNA Rotation, was requested
to provide a proposal to provide professional engineering and design services (the "Services") for
Phase I of the Project; an
WHEREAS, a proposal was received from the Consultant for the Services in the amount
of $95,233.50 attached hereto as Exhibit "A" (the "Proposal"); and
WHEREAS, City Staff negotiated the scope of services, staff allocation, and man-hours
with the Consultant and found the Proposal was comprehensive and cost effective in its design
approach; and
WHEREAS, the City Commission desires to approve the Consultant's Proposal attached
hereto as Exhibit "A" and authorize the City Manager to issue and execute a Project
Work/Purchase Order with the Consultant for the Services, in substantially the form attached
hereto as Exhibit "B," subject to the City Attorney's review as to form, content, and legal
sufficiency, for a total amount not to exceed $95,233.50; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
Page 2 of 4
9
Res. No. 082-23-16015
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Approval and Authorization. The City Commission hereby approves the
Consultant's Proposal attached hereto as Exhibit "A" and authorizes the City Manager to issue and
execute a Project Work/Purchase Order with the Consultant for the Services, in substantially the
form attached hereto as Exhibit "B," subject to the City Attorney's review as to form, content, and
legal sufficiency, for a total amount not to exceed $95,233.50. The expenditure shall be charged
to the Capital Improvement Program Fund number 301-1790-519-6450 which has a balance of
$995,040 before this authorization.
Section 3. Implementation. The City Manager is authorized to take any and all
actions necessary to implement the purposes of this Resolution.
Section 4. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of this Resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this Resolution.
Section 6.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 18 th day of July. 2023.
Page3 of4
10
Res. No. 082-23 -16015
ATTEST:
READ AND AP PRO VED AS TO FORM
LANGUAGE, LEGALITY AND
EXoz:_
WEISS SER OT A HELFMAN COLE
& BIERMAN, P.L.
CITY ATTORNEY
APP RO VED: ~-
MAYOR
COMM IS SION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Com mi ssioner Calle :
Commiss ioner Liebman:
Co mmissioner Corey:
Page 4of4
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: July 18, 2023
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING THE
PROPOSAL AND PROJECT/WORK ORDER WITH SRS ENGINEERING, INC. TO PROVIDE ENGINEERING
AND DESIGN SERVICES FOR PHASE I OF THE SANITARY SEWER IMPROVEMENTS FOR THE AREA
KNOWN AS SUBAREA “K”; PROVIDING FOR AUTHORIZATION, IMPLEMENTATION, CORRECTIONS,
SEVERABILITY, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PUBLIC WORKS & ENGINEERING
DEPT.)
Suggested Action:
Attachments:
Memo-San_Swr_Sub-Ph.1_of_Sub-areaK-7-10-23.docx
46V4703-Resolution Approving Phase I Sanitary Sewer Improvements - SRS Engineering - CAv2.docx
Res No 056-22-15809.pdf
4680437-Project Work Purchase Order - SRS Engineering Sanitary Sewer SubArea K TAv2.pdf
South Miami Sanitary Sewer Improvements Subarea K-Phase I 7-10-23.con.pdf
111
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:Tuesday, July 18, 2023
SUBJECT:Design Revisions:Permitting and Construction Oversight for Sanitary System to
proposed Dante Fascell Park Community Building
RECOMMENDATION:Approve the proposal and project work/purchase order with SRS
Engineering, Inc. to provide design revisions to their original drawings,
permitting and construction oversight services to provide a new Sanitary
Sewer System to the proposed Community Building known as phase I, of
the previously designed and permitted Sanitary Sewer Improvements for
the area known as Sub-Area K.
BACKGROUND:The Citywide Sanitary Sewer Master Plan completed on November 7, 2016,
studied the areas of the City that are not served by the MDWASD public
sewer system and divided these areas into 11 smaller sub-areas or projects
known as Sub-Areas A-K. One (1) has gone through design as adopted by
the City Mayor and Commission on June 2017 with Reso 106-17-14907,
which is referred to as subarea K. Sub-Area K serves 205 homes and it was
selected since it did not require a system interconnection like other sub-
areas and it is a priority sea-level Rise.
It is the intent for this project to construct only a portion, Phase I, of the
previously designed and permitted Sanitary Sewer Improvements for the
area known as Sub-Area K. The Phase I portion to be constructed will
include the new pump station, force main, and gravity sewer mains and
laterals along SW 85th Street, SW 60th Avenue, and SW 87th Street as
shown on Exhibit “A”.
212
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
As the next City’s rotation list consultant, SRS Engineering Inc., was
requested to provide design revisions to their original drawings, permitting
and construction inspection and management services to provide a new
Sanitary Sewer System to the proposed Community Building known as
phase I, of the previously designed and permitted Sanitary Sewer
Improvements for the area known as Sub-Area K. SRS Engineering Inc., is
one of six firms selected by Resolution No. 056-22-15809, to provide
professional service agreements for engineering services on an as-needed
basis in accordance with Florida Statute 287.055, “Consultants
Competitive Negotiation Act.
On February 7, 2023, the Mayor and Commission requested the City
Manager to apply for State Appropriations for Phase I of the Septic to
Sewer project for the proposed connection to the community building in
the amount of $1,800,000.00. On June 15, 2023, the firm of Becker &
Poliakoff indicated that the Governor has approved the funding in the final
budget of the City’s septic to sewer project. On June 29, 2023, the Florida
Department of Environmental Protection provided documents for the City
to draft an agreement for funding to be available through a cost
reimbursement grant.
Staff recommends that the proposal from SRS Engineering Inc., dated
February 28, 2023, be approved.
VENDOR &EXPENSE:SRS Engineering, Inc.
Proposal/contract amount not to exceed $95,233.50.
FUND &ACCOUNT:Amount not to exceed $ 95,233.50. Please refer to the consultant contract
and fee schedule. The expenditure shall be charged $93,233.50 to the
Capital Improvement Program Fund account number 301-1790-519-6450
which has a balance of $554,035.07 prior to this request.
ATTACHMENTS:Resolution
Resolution 056-22-15809
Revised Proposal – SRS Engineering Inc., dated 7/10/2023
313
814
RESOLUTION NO.: 056-22-15809
A Resolution authorizing the City Manager negotiate and execute a Professional Service
Agreement provided under Florida Statute 287.055 Consultant's Competitive
Negotiation Act "CCNA", with SRS Engineering, Inc., EXP U.S. Services Inc., Stantec
Consulting Services Inc., Calvin, Giordano & Associates, Inc., M&J Engineering P.C., and
Kimley-Horn and Associates, Inc., for general engineering services on an as needed basis.
WHEREAS, the City Mayor and Commission wish to negotiate and execute for general engineering
and architectural services on an as needed basis and on a rotation basis ; and
WHEREAS, in accordance with Florida Statute 287 .055, "Consultants Competitive Negotiation
Act." (CCNA), the City issued a Request for Qualifications (RFQ) to retain qualified consultants to provide
various professional and general engineering and architectural services, on a rotational and as needed
basis; and
WHEREAS, a Selection Committee comprised of City staff, rev iewed the proposals received and is
recommending, based on the final scores and ranking, six (6) firms for the Contract Negotiations phase o f
the process required by the CCNA; and
WHEREAS, it was noted that two Respondents tied in ranking order, EXP U.S. Services Inc., and
Stantec Consulting Services Inc., at 2.33; and
WHEREAS, due to the number of proposals received (21), the Selection Committee is recommending
six (6) Respondents for Contract Negotiations phase of the CCNA process and execution of professional service
agreement; and
WHEREAS, the Mayor and City Comm iss ion wish to authorize the City Manager to negotiate and
execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term of three (3) years
and providing the City Manager with sole discretion to renew the agreement for one (1) two (2) year
renewal. The maximum term of any one contract, if the City Manager decides to renew it, will be five (5)
consecutive years. The expenditures related this contract will be charged to the Capital Improvements
Program Accounts on an as needed basis.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to negotiate and execute a non-exclusive multi-
year contract with the firms selected for professional surveying , studies, engineering, and architectural
services for construction projects in accordance with Section 287.055 , "Consultants Competitive
Negotiation Act" on a rotational and as needed basis . The term of each contract will be three (3) years
and the City Manager will have an option to renew each contract for one (1) two (2) year term . A copy of
Page 1 of 2
915
Res. No. 056-22-15809
a draft of the contract is attached. The contract may be amended in the event that the City Attorney finds
that it is in the best i nterest of the City and that it complies with the CCNA process. The expenditures
rela t ed these contracts will be charged to the Capital Improvements Program Accounts.
Section 3. Corrections. Conforming language or technical scrivener -type corrections may be
made by the City Attorney for any conforming amendments to be incorporated into the final resolution
for signature.
Section 4: Severability. If any section, clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 5: Effective Date: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 3rd day of May, 2022.
READ AND APPROV ED AS TO FORM,
LANGUAGE, LEGALITY, AND EXECUTION
THEREOF ~o z ~
Page 2 of 2
APPROVED:
COMMISSION VOTE:
Mayor Philips:
Commissioner Harris:
Commissioner Gil:
Commissioner Liebman:
Comm i ssioner Corey:
5-0
Yea
Yea
Yea
Yea
Yea
1 of 1
PROJECT WORK/PURCHASE ORDER
Between
CITY OF SOUTH MIAMI, FLORIDA
And
SRS ENGINEERING, INC.
Project Name: Sanitary Sewer Improvements – Subarea K
Phase 1 – Revisions to Drawings, Permitting and Construction Phase Services
1016
1 of 4
PROJECT WORK/PURCHASE ORDER
Between
CITY OF SOUTH MIAMI, FLORIDA
And
SRS ENGINEERING, INC.
Project Name: Sanitary Sewer Improvements – Subarea K
Phase 1 – Revisions to Drawings, Permitting and Construction Phase Services
Subject to the provisions contained in the “Professional Services Agreement for Professional
General Engineering and Architectural Services” (hereinafter referred to as the “Professional Services
Agreement”) between the CITY OF SOUTH MIAMI, FLORIDA (hereinafter referred to as “City”) and SRS
ENGINEERING, INC., (hereinafter referred to as “Consultant”) dated May 3, 2022, which Professional
Services Agreement was competitively procured through Request For Qualifications (RFQ) No. PW2022-
03 in accordance with Section 287.955, Florida Statutes. This Project Work/Purchase Order is made
effective as of the day of , 2023, and authorizes the Consultant to provide
the services as set forth below:
SECTION 1. SCOPE OF SERVICES
1.1 Consultant shall provide professional engineering services, including
____________________________________________________________________________________
for the SANITARY SEWER IMPROVEMENTS – SUBAREA K, PHASE 1 – REVISIONS TO DRAWINGS,
PERMITTING AND CONSTRUCTION PHASE SERVICES PROJECT and complete the tasks that are
identified and described in the Project Proposal, attached hereto as Exhibit “1,” for the City (the “Services”).
1.2 The City may request changes that would increase, decrease, or otherwise modify the
scope of services outlined under the Project Proposal attached hereto as Exhibit “1.” Such changes must
be contained in a written change order executed by the parties in accordance with the provisions of the
Professional Services Agreement, prior to any deviation from the terms of this Project Work/Purchase
Order, including the initiation of any extra work.
SECTION 2. DELIVERABLES
2.1 As part of the scope of services and project schedule, the Consultant shall provide the City
with the Deliverables identified in the Project Proposal attached hereto as Exhibit “1.”
SECTION 3. TERM/TIME OF PERFORMANCE/DAMAGE
3.1 Term. This Project Work/Purchase Order shall commence on the date this instrument is
fully executed by all parties and shall continue in full force and effect until terminated pursuant to Section 6
or other applicable provisions of this Project Work/Purchase Order. The City Manager, in his sole discretion,
may extend the term of this Project Work/Purchase Order through written notification to the Consultant.
Such extension shall not exceed 90 days. No further extensions of this Agreement shall be effective unless
authorized by the City Manager.
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2 of 4
3.2 Commencement. Services provided by the Consultant under this Project Work/Purchase
Order and the time frames applicable to this Project shall commence upon the date provided in a written
Notice to Proceed (“Commencement Date”) provided to the Consultant by the City. The Consultant shall
not incur any expenses or obligations for payment to third parties prior to the issuance of the Notice to
Proceed. Consultant must receive written notice from the City Manager prior to the beginning the
performance of services.
3.3 Contract Time. Upon receipt of the Notice to Proceed, the Consultant shall provide
services to the City on the Commencement Date, and shall continuously perform services to the City,
without interruption, in accordance with the time frames set forth in the Project Proposal attached and
incorporated into this Agreement as Exhibit “1”. The number of calendar days from the Commencement
Date, through the date set forth in the Project Schedule for completion of the Project or the date of actual
completion of the Project, whichever shall last occur, shall constitute the Contract Time.
3.4 All limitations of time set forth in this Agreement are of the essence.
SECTION 4. AMOUNT, BASIS AND METHOD OF COMPENSATION
4.1 Compensation. Consultant shall be compensated for the provision of the Services in
accordance with Exhibit “1” attached hereto. Consultant shall receive a total lump sum fee of $63,352.50
for this Project.
4.2 Reimbursable Expenses. All reimbursable expenses are included in the total
compensation listed in Section 4.1 above.
SECTION 5. BILLING AND PAYMENTS
5.1 Invoices
5.1.1. Compensation and Reimbursable Expenses. Consultant shall submit invoices
which are identified by the specific project number on a monthly basis in a timely manner.
These invoices shall identify the nature of the work performed, the phase of work, and the
estimated percent of work accomplished in accordance with the Payment Schedule attached
hereto as Exhibit “1”, attached hereto and made part of this Agreement. Invoices for each
phase shall not exceed amounts allocated to said phase plus reimbursable expenses
accrued during each phase. The statement shall show a summary of fees with accrual of the
total and credits for portions paid previously.
5.1.2. Florida Prompt Payment Act. The City shall pay the Contractor in accordance with
the Florida Prompt Payment Act after approval and acceptance of the Services by the City
Manager.
5.2 Disputed Invoices. In the event that all or a portion of an invoice submitted to the City for
payment to the Consultant is disputed, or additional backup documentation is required, the City shall notify
the Consultant within fifteen (15) working days of receipt of the invoice of such objection, modification or
additional documentation request. The Consultant shall provide the City within five (5) working days of the
date of the City’s notice. The City may request additional information, including but not limited to, all
invoices, time records, expense records, accounting records, and payment records of the Consultant. The
City, at its sole discretion, may pay to the Consultant the undisputed portion of the invoice. The parties
shall endeavor to resolve the dispute in a mutually agreeable fashion.
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5.3 Suspension of Payment. In the event that the City becomes credibly informed that any
representations of the Consultant, provided pursuant to Subparagraph 5.1, are wholly or partially
inaccurate, or in the event that the Consultant is not in compliance with any term or condition of this Project
Agreement, the City may withhold payment of sums then or in the future otherwise due to the Consultant
until the inaccuracy, or other breach of Project Agreement, and the cause thereof, is corrected to the
Owner’s reasonable satisfaction.
5.4 Retainage. The City reserves the right to withhold retainage in the amount of ten percent
(10%) of any payment due to the Consultant until the project is completed. Said retainage may be withheld
at the sole discretion of the City and as security for the successful completion of the Consultant’s duties
and responsibilities under the Project Agreement. Intentionally Deleted.
5.5 Final Payment. Submission to the Consultant’s invoice for final payment and
reimbursement shall constitute the Consultant’s representation to the City that, upon receipt from the City
of the amount invoiced, all obligations of the Consultant to others, including its consultants, incurred in
connection with the Project, shall be paid in full. The Consultant shall deliver to the City all documents
requested by the City evidencing payments to any and all subcontractors, and all final specifications, plans,
or other documents as dictated in the Scope of Services and Deliverable. Acceptance of final payment
shall constitute a waiver of all claims against the City by the Consultant.
SECTION 6. TERMINATION/SUSPENSION
6.1 For Cause. This Project Work/Purchase Order may be terminated by either party upon
five (5) calendar days written notice to the other should such other party fail substantially to perform in
accordance with its material terms through no fault of the party initiating the termination and fails to cure
the failure to perform within such five (5) day period. In the event that Consultant abandons this Project
Work/Purchase Order or causes it to be terminated by the City, the Consultant shall indemnify the City
against any loss pertaining to this termination. In the event that the Consultant is terminated by the City for
cause and it is subsequently determined by a court by a court of competent jurisdiction that such termination
was without cause, such termination shall thereupon be deemed a termination for convenience under
Section 6.2 and the provision of Section 6.2 shall apply.
6.2 For Convenience. This Project Work/Purchase Order may be terminated by the City for
convenience upon fourteen (14) calendar days’ written notice to the Consultant. In the event of such
termination a termination, the Consultant shall incur no further obligations in connections with the Project
and shall, to the extent possible terminate any outstanding subconsultant obligation. The Consultant shall
be compensated for all services performed to the satisfaction of the City and reimbursable expenses
incurred prior the date of termination. In such event, the Consultant shall promptly submit to the City its
invoice for final payment and reimbursement which invoice shall comply with the provisions of Section 5.1.
Under no circumstances shall the City make payment of profit to the Consultant for services which have
not been performed.
6.3 Assignment upon Termination. Upon termination of this Project Work/Purchase Order, a
copy of all work product of the Consultant shall become the property of the City and the Consultant shall
within ten (10) working days of receipt of written direction from the City, transfer to either the City or its
authorized designee, a copy of all work product in its possession, including but not limited to designs,
specifications, drawings, studies, reports and all other documents and data in the possession of the
Consultant pertaining to this Project Work/Purchase Order. Upon the City’s request, the Consultant shall
additionally assign its rights, title and interest under any subcontractor’s agreements to the City.
6.4 Suspension for Convenience. The City shall have the right at any time to direct the
Consultant to suspend its performance, or any designated part thereof, for any reason whatsoever, or
without reason, for a cumulative period of up to thirty (30) calendar days. If any such suspension is directed
1319
4 of 4
by the City, the Consultant shall immediately comply with same. In the event the City directs a suspension
of performance as provided herein, through no fault of the Consultant, the City shall pay the Consultant as
full compensation for such suspension the Consultant’s reasonable cost, actually incurred and paid, of
demobilization and remobilization.
Section 7. American Rescue Plan Act Contract Conditions.
7.1 The Consultant acknowledges that the Services authorized under this Project Agreement
may be fully or partially funded utilizing Coronavirus State and Local Fiscal Recovery Funds allocated to
the City pursuant to the American Rescue Plan Act (“ARPA”). Towards that end, the Consultant shall be
required to comply with all laws, rules, regulations, policies, and guidelines (including any subsequent
amendments to such laws, regulations, policies, and guidelines) required by ARPA, as further detailed in
the ARPA Addendum.
If compliance with the ARPA Addendum is required, the City shall select this box: .
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.
SIGNATURE PAGE FOLLOWS.]
1420
1 of 1
IN WITNESS WHEREOF, the parties hereto have caused this Work/Purchase Order executed as
of the day and year as first stated above
CITY:
ATTEST: CITY OF SOUTH MIAMI, FLORIDA, a
Florida Municipal Corporation
By:
CITY CLERK Genaro “Chip” Iglesias, City Manager
Date:
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
CITY ATTORNEY
CONSULTANT:
SRS ENGINEERING, INC.
By:
Name: Ignacio Serralta
Title: President
Date: 3/30/23
WITNESSES:
Print Name:
Print Name:
1521
EXHIBIT “1”
PROJECT PROPOSAL
(SCOPE OF SERVICES AND SCHEDULE AND PAYMENT SCHEDULE)
1622
July 10, 2023 (Revised)
Mr. Aurelio J. Carmenates, P.E.
Capital Improvement Project Manager
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Re: City of South Miami
Sanitary Sewer Improvements – Subarea K
Phase I – Revisions to Drawings, Permitting, and Construction Phase Services
Dear Mr. Carmenates,
We appreciate this opportunity to prepare this Proposal for Professional Services for the
referenced project. In accordance with our Professional Services Agreement for General
Engineering and Architecture Services, we are submitting our understanding of the Scope of Work
and Fee Proposal to provide Engineering Services in connection with the referenced project.
SCOPE OF WORK
It is the intent of the City to construct only a portion, Phase I, of the previously designed and
permitted Sanitary Sewer Improvements for the area known as Subarea “K”. The Phase I portion
to be constructed will include the new pump station, force main, and gravity sewer mains and
laterals along SW 85th Street, SW 60th Avenue, and SW 87th Street as known on attached Exhibit
“A”. Our scope of work shall consist of the following:
Design of Pump Station, Force Main and Gravity Sewer Mains
1. General project management including
2. Attend and coordinate meetings with City, MDWASD, MDCPWD, RER, and FPL.
3. Assist City in renewing Water & Sewer Agreement with MDWASD. Our services will include
requesting agreement in writing, reviewing and coordinating of the agreement approval with
City and MDWASD. This task includes two coordination/negotiation meetings with City and
MDWASD.
4. Attend two City organized community meetings to inform residents of the project and
coordinate locations of new sewer laterals. Individual meetings with residents/property
owners and general public involvement to be provided by City. Additional public involvement
by SRS can be provided as additional services.
5. It is assumed that no revisions to the existing pump station drawings will be required, other
than revising Sheet MP-1 to the Phasing, and that no changes to connection pressures or
1723
July 10, 2023
Page 2
site conditions have occurred. SRS, therefore, shall resubmit to WASD and DERM for
reissuance of permits. If WASD issues new comments or conditions requiring redesign or
revisions to drawings, these services shall be considered additional and negotiated as
additional services.
6. SRS shall revise the previously permitted gravity sewer main and force main drawings to
show the Phase I portion of the construction.
7. Submit the gravity sewer and force main drawings to WASD and DERM to renew permits.
If WASD issues new comments or conditions requiring redesign or additional revisions to
drawings, these services shall be considered additional and negotiated as additional
services.
8. Incorporate review minor comments and modify drawings accordingly.
9. Prepare engineer’s estimate of probable construction cost.
10. Preparation of project specifications and assist City in the preparation of Bid Documents.
11. Obtain sewer allocation and Utility Transmission (UT) approval. Prepare and submit
applications and construction drawings for “Dry-Run” and “Final” review and permit approval
by City of South Miami, MDWASD, RER, and MDCPWD.
Design of Roadway Restoration
12. Preparation of construction drawings for the restoration of all roadways within project limits
new sewer mains including restoration of pipeline trenches, milling and resurfacing of entire
roadway cross section, and restriping pavement markings. This task including title sheet,
general notes, roadway restoration plans, miscellaneous design, pavement marking and
signage plans, and SWPPP plans. This work shall not include any drainage improvements.
It is assumed existing drainage system are adequate and will not require additional
improvements.
13. Prepare engineer’s estimate of probable construction cost.
14. Preparation of project specifications and assist City in the preparation of Bid Documents.
15. Submit 90% and 100% completion roadway restoration construction documents to City for
review and comment.
16. Incorporate review comments and modify drawings accordingly.
17. Prepare construction drawings and applications for submittal to City of South Miami Public
Works Department for review and permitting of the roadway improvements.
18. Prepare the NPDES Notice of Intent application for submittal to the FDEP for notice of
stormwater discharge and approval of the erosion control system.
1824
July 10, 2023
Page 3
Bid Phase Services:
19. Attend pre-bid meeting
20. Provide supplemental information and/or clarification of construction documents to
prospective bidders during the bid solicitation process.
21. Review bid submittals and attend bid-opening meeting.
Construction Phase Services
22. The Limited Construction Support Services will include the following items, assuming a
construction duration of 6 months.
Attend (one) Pre-Bid Meeting
Attend (one) Pre-Construction Meeting
Respond to Contractor request for information and clarification of contract documents.
Review and process Shop Drawings
Conduct periodic site visit by Engineer to observe construction (12 total)
Plan Revisions During Construction (if required)
Review and approval to Contractor’s change order requests (if requested)
Attending bi-weekly Teams construction meetings and prepare minutes for
distribution.
Coordinate utility issues/conflicts.
Process all construction correspondence and documents.
Review and recommend Contractor payment requisitions.
Review and recommend Contractor change order requests, if any.
Provide a construction inspector to conduct 3 site visits per week for a total of 12 hours
per week, assuming 24 weeks construction duration.
Provide photo history of project in digital format.
Attend (one) PS Start Up Inspection.
Project Close-out.
ASSUMPTIONS
Existing topographical survey will not require updating.
Pump station point of connection pressure have not changed and will not require revisions
to pump station drawings and calculations.
EXCLUSIONS
Expressly omitted from the services to be provided by SRS are the following. These services or
fees shall be considered additional to this contract and would have to be renegotiated as
additional services.
Preparation of easement documents or surveys that may be required for pump station and
FPL transformer area.
1925
July 10, 2023
Page 4
Preparation of “As-Built” drawings.
Payment of impact, mitigation or regulatory agency review and permit fees.
Additional Construction Phase services beyond the estimated 6 month construction
duration.
ACCEPTANCE
This proposal and fee schedules are based on the acceptance within thirty (30) days of the date
of preparation. If not accepted by you within that time period, we reserve the right to re-evaluate
the terms and conditions contained herein.
ACCEPTANCE OF PROPOSAL
We would expect to commence our services promptly after receipt of your acceptance of this
proposal.
COMPENSATION
Our Engineering Fees for the above described Basic Services will be a lump sum amount of
NINETY-FIVE THOUSAND TWO-HUNDRED and THIRTY-THREE DOLLARS and FIFTY
CENTS ($95,233.50). Please see enclosed fee breakdown for additional information. In addition,
City of South Miami will be responsible for payment of all filing, plan review, impact and permitting
fees. Reimbursable expenses include cost of printing drawings for review and permitting, plus
ten additional sets for the City’s use. Payment will be based on monthly invoicing as a percentage
of completion of work as follows:
This Proposal and our City Agreement with the City represents the entire understanding between
the City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be
modified in writing when signed by both of us. If the foregoing is agreeable to you, please execute
the original of this Agreement were indicated below and return to our office.
Very truly yours,
Ignacio Serralta, P.E.
President
2026
July 10, 2023
Page 5
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated
therein.
Accepted this _______ day of______________, 2023
City of South Miami
By: __________________________________
Title: _______________________________
Enclosure
2127
DATE:7/10/2023
TOTAL TOTAL
HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HOURS COST
Task No.DESIGN OF SEWER SYSTEM $210.00 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50
1 General Project Management 3 $210.00 9 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 4 $58.50 16 $2,574.00
2 Attend project coordination meetings 3 $210.00 9 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 12 $2,340.00
3 Assist City in obtaining Water & Sewer
Agreements with MDWASD $210.00 6 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 6 $1,140.00
4 Attend two city organized meetings 4 $210.00 6 $190.00 $140.00 $115.00 2 $75.00 $105.00 $87.00 $58.50 12 $2,130.00
5 Resubmit Pump Stations Drawings for approval 1 $210.00 4 $190.00 4 $140.00 2 $115.00 2 $75.00 $105.00 $87.00 $58.50 13 $1,910.00
6 Revise Gravity Sewer Main Drawings for Ph. I.1 $210.00 8 $190.00 16 $140.00 24 $115.00 16 $75.00 $105.00 $87.00 $58.50 65 $7,930.00
7 Submit to WASD and DERM to Renew Permits $210.00 4 $190.00 4 $140.00 2 $115.00 2 $75.00 $105.00 $87.00 $58.50 12 $1,700.00
8 Incorporate review comments and modify
drawings accordingly $210.00 2 $190.00 4 $140.00 8 $115.00 8 $75.00 $105.00 $87.00 $58.50 22 $2,460.00
9 Prepare engineer’s estimate of probable
construction cost $210.00 1 $190.00 4 $140.00 6 $115.00 $75.00 $105.00 $87.00 $58.50 11 $1,440.00
10 Preparation of project specifications $210.00 2 $190.00 4 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 6 $940.00
11 Obtain sewer allocation and Utility
Transmission (UT) approval $210.00 4 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 4 $760.00
DESIGN OF ROADWAY RESTORATION $210.00 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 0 $0.00
12 Prepare roadway restoration and PM&S
Drawings 1 $210.00 4 $190.00 8 $140.00 24 $115.00 24 $75.00 $105.00 $87.00 $58.50 61 $6,650.00
12 Prepare SWPPP Drawings $210.00 1 $190.00 $140.00 4 $115.00 4 $75.00 $105.00 $87.00 $58.50 9 $950.00
13 Prepare engineer’s estimate of probable
construction cost $210.00 1 $190.00 3 $140.00 4 $115.00 $75.00 $105.00 $87.00 $58.50 8 $1,070.00
14 Preparation of project specifications $210.00 2 $190.00 6 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 8 $1,220.00
15,16,17 Submit Roadway Restoration Drawings to City
for review and permitting.$210.00 4 $190.00 4 $140.00 4 $115.00 2 $75.00 $105.00 $87.00 $58.50 14 $1,930.00
18 Prepare NPDES NOI.$210.00 1 $190.00 $140.00 2 $115.00 $75.00 $105.00 $87.00 $58.50 3 $420.00
BID PHASE SERVICES $210.00 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 0 $0.00
19 Attend pre-bid meeting 2 $210.00 2 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 4 $800.00
20 Respond to Bidders RFIs $210.00 4 $190.00 6 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 10 $1,600.00
21 Review Bid Submittals and attend opening
meeting $210.00 2 $190.00 8 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 10 $1,500.00
CONSTRUCTION PHASE SERVICES **$210.00 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 0 $0.00
22 General Project Management 4 $210.00 $190.00 $140.00 $115.00 $75.00 12 $105.00 $87.00 $58.50 16 $2,100.00
23 Attend (one) Pre-Bid Meeting 3 $210.00 3 $190.00 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 6 $1,200.00
24 Attend (one) Pre-Construction Meeting $210.00 3 $190.00 3 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 6 $990.00
25 Review Shop Drawings $210.00 2 $190.00 6 $140.00 16 $115.00 $75.00 $105.00 $87.00 $58.50 24 $3,060.00
26 Conduct periodic site visit to observe
construction (12 total)3 $210.00 9 $190.00 12 $140.00 24 $115.00 $75.00 $105.00 $87.00 $58.50 48 $6,780.00
27 Plan Revisions During Construction $210.00 4 $190.00 4 $140.00 8 $115.00 8 $75.00 $105.00 $87.00 $58.50 24 $2,840.00
28 Review and approval to change order requests
(if requested)$210.00 6 $190.00 12 $140.00 $115.00 $75.00 $105.00 $87.00 $58.50 18 $2,820.00
29 Attend bi-weekly Teams progress meetings
and prepare for minutes for distribution $210.00 $190.00 $140.00 $115.00 $75.00 24 $105.00 $87.00 $58.50 24 $2,520.00
30 Process Contractor request for information
and clarification of contract documents $210.00 $190.00 $140.00 $115.00 $75.00 4 $105.00 $87.00 $58.50 4 $420.00
31 Coordinate utility issues/conflicts $210.00 $190.00 $140.00 $115.00 $75.00 1 $105.00 $87.00 $58.50 1 $105.00
32 Process all construction correspondence
and documents $210.00 $190.00 $140.00 $115.00 $75.00 4 $105.00 $87.00 $58.50 4 $420.00
33 Review and recommend Contractor
payment requisitions $210.00 $190.00 $140.00 $115.00 $75.00 12 $105.00 $87.00 $58.50 12 $1,260.00
34 Provide part-time inspector (3 site visits per
week, 12 hrs per week, 24 weeks).$210.00 $190.00 $140.00 $115.00 $75.00 $105.00 288 $87.00 $58.50 288 $25,056.00
35 Attend (one) PS Start Up Inspection $210.00 8 $190.00 8 $140.00 $115.00 $75.00 $105.00 $87.00 1 $58.50 17 $2,698.50
TOTAL 25 $210.00 111 $190.00 116 $140.00 128 $115.00 68 $75.00 57 $105.00 288 $87.00 5 $58.50 798 $93,733.50
ACTIVITY COST
BY OTHERS
TOTAL =
SUMMARY
ACTIVITIES BY SRS (Salaries)X 1.00 $93,733.50
ACTIVITIES BY OTHERS $0.00
Estimated OUT OF POCKET EXPENSES including permitting fees, reproduction costs, etc.$1,500.00
** ASSUMING 6 MONTHS CONSTRUCTION DURATION TOTAL THIS PROPOSAL =
ENGINEERING COST BREAKDOWN
Sanitary Sewer Improvements - Subarea K - Phase I
ACTIVITY
BY SRS
PRINCIPAL SR. PROJ. MGR SR. ENGINEER ENGINEER CAD TECH CLERICALCONST INSP.CONST. MGR.
DESCRIPTION
$95,233.50
$93,734
$0.00
2228
Phase I
Exhibit “A”
2329
30
RESOLUTION NO.: 056-22-15809
A Resolution authorizing the City Manager negotiate and execute a Professional Service
Agreement provided under Florida Statute 287.055 Consultant's Competitive
Negotiation Act "CCNA", with SRS Engineering, Inc., EXP U.S. Services Inc., Stantec
Consulting Services Inc., Calvin, Giordano & Associates, Inc., M&J Engineering P.C., and
Kimley-Horn and Associates, Inc., for general engineering services on an as needed basis.
WHEREAS, the City Mayor and Commission wish to negotiate and execute for general engineering
and architectural services on an as needed basis and on a rotation basis ; and
WHEREAS, in accordance with Florida Statute 287 .055, "Consultants Competitive Negotiation
Act." (CCNA), the City issued a Request for Qualifications (RFQ) to retain qualified consultants to provide
various professional and general engineering and architectural services, on a rotational and as needed
basis; and
WHEREAS, a Selection Committee comprised of City staff, rev iewed the proposals received and is
recommending, based on the final scores and ranking, six (6) firms for the Contract Negotiations phase of
the process required by the CCNA; and
WHEREAS, it was noted that two Respondents tied in ranking order, EXP U.S. Services Inc., and
Stantec Consulting Services Inc., at 2.33; and
WHEREAS, due to the number of proposals received (21}, the Selection Committee is recommending
six (6) Respondents for Contract Negotiations phase of the CCNA process and execution of professional service
agreement; and
WHEREAS, the Mayor and City Comm ission wish to authorize the City Manager to negotiate and
execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term of three (3) years
and providing the City Manager with sole discretion to renew the agreement for one (1) two (2) year
renewal. The maximum term of any one contract, if the City Manager decides to renew it, will be five (5)
consecutive years. The expenditures related this contract will be charged to the Capital Improvements
Program Accounts on an as needed basis.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to negotiate and execute a non-exclusive multi-
year contract with the firms selected for professional surveying, studies, engineering, and architectural
services for construction projects in accordance with Section 287 .055, "Consultants Competitive
Negotiation Act" on a rotational and as needed basis . The term of each contract will be three (3) years
and the City Manager will have an option to renew each contract for one (1) two (2) year term . A copy of
Page 1 of 2
31
Res. No. 056-22-15809
a draft of the contract is attached. The contract may be amended in the event that the City Attorney finds
that it is in the best i nterest of the City and that it comp lies with the CCNA process. The expenditures
rela t ed these contracts will be charged to the Capital Improvements Program Accounts.
Section 3. Corrections. Conforming language or technical scrivener -type corrections may be
made by the City Attorney for any conforming amendments to be incorporated into the final resolution
for signature.
Section 4: Severability . If any section, clause, sentence, or phrase of this resolution is for any
reason he ld invalid or unconstitutional by a court of competent jurisdiction , the holding shall not affect
the validity of the remaining portions of this resolution.
Section 5: Effective Date: This resolution shal l become effective immediately upon adoption.
PASSED AND ADOPTED this 3rd day of May, 2022.
READ AND APPROV ED AS TO FORM,
LANGUAGE, LEGALITY, AND EXECUTION
Page 2 of 2
APPROVED:
COMMISSION VOTE:
Mayor Philips:
5-0
Yea
Commissioner Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman : Yea
Commiss i oner Corey: Yea
October 18, 2023
Mr. Aurelio J. Carmenates, P.E.
Capital Improvement Project Manager
City of South Miami
Public Works Engineering & Construction Division
4795 SW 75th Avenue
Miami, FL 33155
Re: City of South Miami
Sanitary Sewer Improvements – Subarea K, Phase I
Additional Services – Landscaping and 8 additional properites
Dear Mr. Carmenates,
We appreciate this opportunity to prepare this Proposal for Additional Services for the referenced
project. In accordance with our Agreement for General Engineering and Architectural Services,
we are submitting this proposal for additional services for the design, bid and post design services
to prepare landscaping plans for the new sewer pump station.
SCOPE OF WORK
The Scope of Work will consist of the following:
Landscaping Plans
Task 1: Review site conditions to understand context and limitations
Task 2: Prepare preliminary landscape plan, tree disposition plans with notes and details for
implementation. Coordinate with engineers. Prepare cost estimate for landscape improvements.
Submit to City for review. Meet with neighbor to discuss plans.
Task 3: Prepare final landscape plans incorporating City comments. Update cost estimate. Final
coordination and submittal for final permitting, bidding and implementation.
Post Design Services: Visit site to review work done, prepare a punch list for corrections. Do final
inspection.
Please let attached fee proposal from Curtis and Roger for additional information.
SRS shall provide project management and coordination services including attending meetings
with City and adjacent property owners, coordinating design, and submittals to regulatory
agencies.
Additional 8 Properties
32
October 18, 2023
Page 2
As required by WASD, SRS shall design new sewer laterals to 8 additional properties along the
west side of SW 62nd Avenue (along the alignment of the new sewer main). This task shall include
conducting site visit to determine best locations for sewer laterals, design of plans and lateral
profiles, update tables of property folios for DERM, and update pump station hydraulic
calculations for the additional flows from the 8 new properties.
ACCEPTANCE
This proposal and fee schedules are based on the acceptance within thirty (30) days of the date
of preparation. If not accepted by you within that time period, we reserve the right to re-evaluate
the terms and conditions contained herein.
ACCEPTANCE OF PROPOSAL
We would expect to commence our services promptly after receipt of your acceptance of this
proposal.
COMPENSATION
Our Engineering Fees for the above-described Basic Services will be a lump sum amount shown
below. Payment will be based on monthly invoicing as a percentage of completion of work.
Our Engineering Fees are as follows:
Project Management and Coordination (SRS) .................................. $ 5,501.00
Landscape Plans Re-Design (C+R) ................................................... $ 8,400.00
Total Additional Services ................................................................. $ 13,901.00
This Proposal and our City Agreement with the City represents the entire understanding between
the City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be
modified in writing when signed by both of us. If the foregoing is agreeable to you, please execute
the original of this Agreement where indicated below and return to our office.
Very truly yours,
Ignacio Serralta, P.E.
President
I have read the foregoing Letter of Agreement and agree to all terms and conditions stated
therein.
Accepted this _______ day of______________, 2023.
City of South Miami
By: __________________________________
Title: _______________________________
33
ENGINEERING COST BREAKDOWN
City of South Miami
DATE:9/14/2023
ACTIVITY PRINCIPAL SR. PROJ. MGR SR. ENGINEER ENGINEER CAD TECH CLERICAL TOTAL TOTAL
BY SRS HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HOURS COST
Contract Support Services $210.00 $190.00 $140.00 $92.00 $85.00 $58.50
Project Administration and Coordination with City and Consultants 2 $210.00 2 $190.00 $140.00 $92.00 1 $85.00 $58.50 5 $885.00
Attend meetings with City and Owners (2 meetings)2 $210.00 4 $190.00 $140.00 $92.00 $85.00 $58.50 6 $1,180.00
Revise drawings and PS Calcs for additional 8 properties 1 $210.00 2 $190.00 4 $140.00 8 $92.00 8 $85.00 $58.50 23 $2,566.00
Submit to WASD and RER for Permit 1 $210.00 2 $190.00 2 $140.00 $92.00 $85.00 $58.50 5 $870.00
TOTAL 6 $0.00 10 $0.00 6 $0.00 8 $0.00 9 $0.00 0 $0.00 39 $5,501.00
Curtis + Rogers Design Studio
$8,400.00
SUMMARY
ACTIVITIES BY SRS (Salaries)X 1.00 $5,501.00
ACTIVITIES BY OTHERS $8,400.00
Estimated OUT OF POCKET EXPENSES including reproduction costs and permitting fees, etc.
TOTAL THIS PROPOSAL =
DESCRIPTION COSTACTIVITY BY OTHERS
TOTAL =
$8,400.00
$13,901.00
$5,501
Landscape Architecture
Sanitary Sewer Improvements - Subarea K, Phase I - Landscaping Improvements
34
Sept 14, 2023
Scope of Work
City of South Miami WASAD Pump Station
Landscape Architecture
Project Goal:
Provide a simple landscape screen for pump station. Landscape shall be drought resistant and
have no irrigation.
Scope:
Task 1: Review site conditions to understand context and limitations
Task 2: Prepare preliminary landscape plan, tree disposition plans with notes and details for
implementation. Coordinate with engineers. Prepare cost estimate for landscape improvements.
Submit to City for review. Meet with neighbor to discuss plans.
Task 3: Prepare final landscape plans incorporating City comments. Update cost estimate. Final
coordination and submittal for final permitting, bidding and implementation.
Post Design Services: Visit site to review work done, prepare a punchlist for corrections. Do final
inspection.
Fees: Lump Sum $8400
C U R T I S
+
R O G E R S
D E S I G N
S T U D I O
I N C.
L a n d s c a p e
A r c h i t e c t u r e
7 5 2 0
S. R E D
R O A D
S U I T E M
S O U T H
M I A M I
F L O R I D A
3 3 1 4 3
T E L E P H O N E
3 0 5-4 4 2-1 7 7 4
F A C S I M I L E
3 0 5 -4 4 5-9 4 8 8
L L C. LC 000241
www.curtisrogers.com
35
Project:South Miami WASAD Pump StationAida CurtisProject No:Prime:SRSAida Ralph Robert$0.002$250.004$340.000$0.00$0.00$590.001$150.004$500.0010$850.000$0.00$0.00$1,500.001$150.002$250.004$340.00$0.00$0.00$740.00$0.002$250.002$170.00$0.00$0.00$420.001$150.002$250.008$680.000$0.00$0.00$1,080.001$0.002$250.008$680.000$0.00$0.00$930.001$150.002$250.004$340.00$0.00$0.00$740.00$0.002$250.004$0.00$0.00$0.00$250.00$0.002$250.004$340.00$0.00$0.00$590.00$0.002$250.002$170.00$0.00$0.00$420.00$0.002$250.006$510.00$0.00$0.00$760.000$0.001$125.003$255.00$0.00$0.00$380.000$0.00$0.00$0.00$0.00$0.00$0.000$0.00$0.00$0.00$0.00$0.00$0.000$0.00$0.00$0.00$0.00$0.00$0.00525590$600.00$3,125.00$4,675.00$0.00$0.00$0.00TOTAL FEE:$8,400.00Total Staff HoursTotal Staff CostTotal % of Work by PositionSTAFF CLASSIFICATION Final Inspections2. Construction DocumentsPlanting Plan/Notes/DetailsCost EstimateCoordination w CivilPermitting1. Conceptual/Schematic DesignCoordination w Civil/CitySite Visit ‐Site AnalysisPrepare Preliminary Plans (Dispo/Planting)Tree Disposition Plan/Notes/DetailsStaff Hours by Activity 3. Bidding/ Construction Phase ServicesReview bidsConstruction Phase ServicesSite visits/reports (2)Arborist$125.00Man‐hoursCost/ActivityMan‐hoursCost/ActivityOther$0.00Man‐hours Cost/ActivityMeeting w Neighbor9/14/2023Job ClassificationStaff Name:Hourly Rate:Task:Sr. Land Arch$150.00Man‐hoursCost/ActivityProject Land Arch ( Registered)$125.00Man‐hoursCost/ActivityLand Arch (Non‐registered)$85.0036
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PROJECT WORK/PURCHASE ORDER
Between
CITY OF SOUTH MIAMI, FLORIDA
And
SRS ENGINEERING, INC.
Project Name: Sanitary Sewer Improvements – Subarea K, Phase 1
Additional Services – Landscape and 8 Additional Properties
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1 of 4
PROJECT WORK/PURCHASE ORDER
Between
CITY OF SOUTH MIAMI, FLORIDA
And
SRS ENGINEERING, INC.
Project Name: Sanitary Sewer Improvements – Subarea K, Phase 1
Additional Services – Landscape and 8 Additional Properties
Subject to the provisions contained in the “Professional Services Agreement for Professional
General Engineering and Architectural Services” (hereinafter referred to as the “Professional Services
Agreement”) between the CITY OF SOUTH MIAMI, FLORIDA (hereinafter referred to as “City”) and SRS
ENGINEERING, INC.,(hereinafter referred to as “Consultant”) dated May 3, 2022, which Professional
Services Agreement was competitively procured through Request For Qualifications (RFQ) No. PW2022-
03 in accordance with Section 287.955, Florida Statutes. This Project Work/Purchase Order is made
effective as of the day of , 2023, and authorizes the Consultant to provide
the services as set forth below:
SECTION 1. SCOPE OF SERVICES
1.1 Consultant shall provide professional engineering services, including
____________________________________________________________________________________
for the SANITARY SEWER IMPROVEMENTS – SUBAREA K PHASE 1, ADDITIONAL SERVICES –
LANDSCAPE AND 8 ADDITIONAL PROPERTIES and complete the tasks that are identified and
described in the Project Proposal, attached hereto as Exhibit “1,” for the City (the “Services”).
1.2 The City may request changes that would increase, decrease, or otherwise modify the
scope of services outlined under the Project Proposal attached hereto as Exhibit “1.” Such changes must
be contained in a written change order executed by the parties in accordance with the provisions of the
Professional Services Agreement, prior to any deviation from the terms of this Project Work/Purchase
Order, including the initiation of any extra work.
SECTION 2. DELIVERABLES
2.1 As part of the scope of services and project schedule, the Consultant shall provide the City
with the Deliverables identified in the Project Proposal attached hereto as Exhibit “1.”
SECTION 3. TERM/TIME OF PERFORMANCE/DAMAGE
3.1 Term. This Project Work/Purchase Order shall commence on the date this instrument is
fully executed by all parties and shall continue in full force and effect until terminated pursuant to Section 6
or other applicable provisions of this ProjectWork/Purchase Order. The CityManager, in his sole discretion,
may extend the term of this Project Work/Purchase Order through written notification to the Consultant.
Such extension shall not exceed 90 days. No further extensions of this Agreement shall be effective unless
authorized by the City Manager.
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3.2 Commencement. Services provided by the Consultant under this Project Work/Purchase
Order and the time frames applicable to this Project shall commence upon the date provided in a written
Notice to Proceed (“Commencement Date”) provided to the Consultant by the City. The Consultant shall
not incur any expenses or obligations for payment to third parties prior to the issuance of the Notice to
Proceed. Consultant must receive written notice from the City Manager prior to the beginning the
performance of services.
3.3 Contract Time. Upon receipt of the Notice to Proceed, the Consultant shall provide
services to the City on the Commencement Date, and shall continuously perform services to the City,
without interruption, in accordance with the time frames set forth in the Project Proposal attached and
incorporated into this Agreement as Exhibit “1”. The number of calendar days from the Commencement
Date, through the date set forth in the Project Schedule for completion of the Project or the date of actual
completion of the Project, whichever shall last occur, shall constitute the Contract Time.
3.4 All limitations of time set forth in this Agreement are of the essence.
SECTION 4. AMOUNT, BASIS AND METHOD OF COMPENSATION
4.1 Compensation. Consultant shall be compensated for the provision of the Services in
accordance with Exhibit “1” attached hereto. Consultant shall receive a total lump sum fee of $13,901.00
for this Project.
4.2 Reimbursable Expenses. All reimbursable expenses are included in the total
compensation listed in Section 4.1 above.
SECTION 5. BILLING AND PAYMENTS
5.1 Invoices
5.1.1.Compensation and Reimbursable Expenses. Consultant shall submit invoices
which are identified by the specific project number on a monthly basis in a timely manner.
These invoices shall identify the nature of the work performed, the phase of work, and the
estimated percent of work accomplished in accordance with the Payment Schedule attached
hereto as Exhibit “1”, attached hereto and made part of this Agreement. Invoices for each
phase shall not exceed amounts allocated to said phase plus reimbursable expenses
accrued during each phase. The statement shall show a summary of fees with accrual of the
total and credits for portions paid previously.
5.1.2.Florida Prompt Payment Act. The City shall pay the Contractor in accordance with
the Florida Prompt Payment Act after approval and acceptance of the Services by the City
Manager.
5.2 Disputed Invoices. In the event that all or a portion of an invoice submitted to the City for
payment to the Consultant is disputed, or additional backup documentation is required, the City shall notify
the Consultant within fifteen (15) working days of receipt of the invoice of such objection, modification or
additional documentation request. The Consultant shall provide the City within five (5) working days of the
date of the City’s notice. The City may request additional information, including but not limited to, all
invoices, time records, expense records, accounting records, and payment records of the Consultant. The
City, at its sole discretion, may pay to the Consultant the undisputed portion of the invoice. The parties
shall endeavor to resolve the dispute in a mutually agreeable fashion.
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5.3 Suspension of Payment. In the event that the City becomes credibly informed that any
representations of the Consultant, provided pursuant to Subparagraph 5.1, are wholly or partially
inaccurate, or in the event that the Consultant is not in compliance with any term or condition of this Project
Agreement, the City may withhold payment of sums then or in the future otherwise due to the Consultant
until the inaccuracy, or other breach of Project Agreement, and the cause thereof, is corrected to the
Owner’s reasonable satisfaction.
5.4 Retainage. The City reserves the right to withhold retainage in the amount of ten percent
(10%) of any payment due to the Consultant until the project is completed. Said retainage may be withheld
at the sole discretion of the City and as security for the successful completion of the Consultant’s duties
and responsibilities under the Project Agreement. Intentionally Deleted.
5.5 Final Payment. Submission to the Consultant’s invoice for final payment and
reimbursement shall constitute the Consultant’s representation to the City that, upon receipt from the City
of the amount invoiced, all obligations of the Consultant to others, including its consultants, incurred in
connection with the Project, shall be paid in full. The Consultant shall deliver to the City all documents
requested by the City evidencing payments to any and all subcontractors, and all final specifications, plans,
or other documents as dictated in the Scope of Services and Deliverable. Acceptance of final payment
shall constitute a waiver of all claims against the City by the Consultant.
SECTION 6. TERMINATION/SUSPENSION
6.1 For Cause. This Project Work/Purchase Order may be terminated by either party upon
five (5) calendar days written notice to the other should such other party fail substantially to perform in
accordance with its material terms through no fault of the party initiating the termination and fails to cure
the failure to perform within such five (5) day period. In the event that Consultant abandons this Project
Work/Purchase Order or causes it to be terminated by the City, the Consultant shall indemnify the City
against any loss pertaining to this termination. In the event that the Consultant is terminated by the City for
cause and it is subsequently determined by a court by a court of competent jurisdiction that such termination
was without cause, such termination shall thereupon be deemed a termination for convenience under
Section 6.2 and the provision of Section 6.2 shall apply.
6.2 For Convenience. This Project Work/Purchase Order may be terminated by the City for
convenience upon fourteen (14) calendar days’ written notice to the Consultant. In the event of such
termination a termination, the Consultant shall incur no further obligations in connections with the Project
and shall, to the extent possible terminate any outstanding subconsultant obligation. The Consultant shall
be compensated for all services performed to the satisfaction of the City and reimbursable expenses
incurred prior the date of termination. In such event, the Consultant shall promptly submit to the City its
invoice for final payment and reimbursement which invoice shall comply with the provisions of Section 5.1.
Under no circumstances shall the City make payment of profit to the Consultant for services which have
not been performed.
6.3 Assignment upon Termination. Upon termination of this Project Work/Purchase Order, a
copy of all work product of the Consultant shall become the property of the City and the Consultant shall
within ten (10) working days of receipt of written direction from the City, transfer to either the City or its
authorized designee, a copy of all work product in its possession, including but not limited to designs,
specifications, drawings, studies, reports and all other documents and data in the possession of the
Consultant pertaining to this Project Work/Purchase Order. Upon the City’s request, the Consultant shall
additionally assign its rights, title and interest under any subcontractor’s agreements to the City.
6.4 Suspension for Convenience. The City shall have the right at any time to direct the
Consultant to suspend its performance, or any designated part thereof, for any reason whatsoever, or
without reason, for a cumulative period of up to thirty (30) calendar days. If any such suspension is directed
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by the City, the Consultant shall immediately comply with same. In the event the City directs a suspension
of performance as provided herein, through no fault of the Consultant, the City shall pay the Consultant as
full compensation for such suspension the Consultant’s reasonable cost, actually incurred and paid, of
demobilization and remobilization.
Section 7. American Rescue Plan Act Contract Conditions.
7.1 The Consultant acknowledges that the Services authorized under this Project Agreement
may be fully or partially funded utilizing Coronavirus State and Local Fiscal Recovery Funds allocated to
the City pursuant to the American Rescue Plan Act (“ARPA”). Towards that end, the Consultant shall be
required to comply with all laws, rules, regulations, policies, and guidelines (including any subsequent
amendments to such laws, regulations, policies, and guidelines) required by ARPA, as further detailed in
the ARPA Addendum.
If compliance with the ARPA Addendum is required, the City shall select this box: .
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SIGNATURE PAGE FOLLOWS.]
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IN WITNESS WHEREOF, the parties hereto have caused this Work/Purchase Order executed as
of the day and year as first stated above
CITY:
ATTEST:CITY OF SOUTH MIAMI, FLORIDA, a
Florida Municipal Corporation
By:
CITY CLERK Genaro “Chip” Iglesias, City Manager
Date:
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
CITY ATTORNEY
CONSULTANT:
SRS ENGINEERING, INC.
By:
Name:
Title:
Date:
WITNESSES:
Print Name:
Print Name:
42
EXHIBIT “1”
PROJECT PROPOSAL
(SCOPE OF SERVICES AND SCHEDULE AND PAYMENT SCHEDULE)
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