Res No 153-23-16086RESOLUTION NO. 153-23-16086
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, APPROVING THE PURCHASE OF A FIRE
PUMP AND RELATED INSTALLATION SERVICES FOR
THE CITY'S MUNICIPAL PARKING GARAGE FROM
WIGINTON CORPORATION D/B/A WIGINTON FIRE
SYSTEM IN AN AMOUNT NOT TO EXCEED $25,690;
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER OR ENTER INTO AN AGREEMENT RELATING TO
THE SAME; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City'') currently has a fire pump controller
located at the City's municipal parking garage (the "Existing Unif') that needs replacement as it
is 17 years old; and
WHEREAS, the City Manager finds that the condition of the parking garage fire
suppression sp1inkler system and the risk it poses to life, health, property, or safety, constitutes an
emergency, and has therefore waived the competitive conditions of securing three (3) written
quotes from three (3) difference sources of supply, as provided in the City's FY 2023-2024
Purchasing Policy, Sections (E) and (F); and
WHEREAS, the City requested and obtained quotes from the two available Contractors
for the purchase of a fire pump controller and related installation services to replace the Existing
Unit (the "Services"); and
WHEREAS, the Wiginton Corporation d/b/a Wiginton Fire System (the "Contractor")
submitted the lowest quote, attached hereto as Exhibit "A" (the "Quote"), for the provision of the
Services in the amount of$25,690, which Quote includes a five (5) year manufacturer's warranty
for the fire pump controller and SK lightning guarantee; and
Page 1 of3
Res. No. 153-23-16086
WHEREAS, the City Commission desires to approve the purchase of the Services from
the Contractor and authorize the City Manager to purchase the Services in an amount not to exceed
$25,690 consistent with the pricing of the Quote attached hereto as Exhibit "A''; and
WHEREAS, the purchase of the Services shall be charged to the departmental Capital
Improvement account number 30 I -I 790-519-6450, which had a current balance of $2,070,869
before this request was made; and
WHEREAS, the City Commission finds that this Resolution is in the best interest and
welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above-stated recitals are true and correct and are incorporated
herein by this reference.
Section 2. Annroval of Purchase and Autho1·ization. That the City Commission hereby
approves the purchase of the Services from the Contractor. The City Manager is hereby authorized to
negotiate and purchase the Services from the Contractor in an amount not to exceed $25,690 consistent
with the pricing of the Quote attached hereto as Exhibit "A," subject to the issuance of a purchase order or
execution of an agreement acceptable in form and substance to the City Manager and City Attorney.
Section 3. Implementation. The City Manager is hereby authorized to take any and
all actions necessary to implement the purposes of this Resolution.
Section 4. Corrections. Confonning language or technical scrivener-type corrections
may be made by the City Attomey for any conforming amendments to be incorporated into the
fmal resolution for signature.
Section 5. Effective Date. This Resolution shall become effective immediately upon
adoption.
Page 2 of3
Res. No. 153-23-16086
PASSED AND ADOPTED this 2 1'1 day ofNovember, 2023.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
APPROVED:
Mayor Fernandez:
Vice Mayor Bo1tich:
Comm issioner Calle:
5-0
Yea
Yea
Yea
Commissioner Liebman: Yea
Commissioner Corey: Yea
Page 3 of3
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: November 21, 2023
Submitted by: Andrea Gaitan
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,
APPROVING THE PURCHASE OF A FIRE PUMP AND RELATED INSTALLATION SERVICES FOR THE
CITY’S MUNICIPAL PARKING GARAGE FROM WIGINTON CORPORATION D/B/A WIGINTON FIRE SYSTEM
IN AN AMOUNT NOT TO EXCEED $25,690; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER OR ENTER INTO AN AGREEMENT RELATING TO THE SAME; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PUBLIC WORKS
DEPT.)
Suggested Action:
Attachments:
Memo- Fire Pump Replacement 1.01.docx
47P2170-Resolution_Approving_Purchase_of_Fire_Pump_Controller_from_Wiginton.docx
Exhibit_A_Proposal_for_Fire_Pump_Controller_with_redlines-.pdf
Estimate_6729_from_Pye_Barker_Fire__Safety_LLC_Formerly_Ace_Fire_Sprinklers_Inc.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Genaro “Chip” Iglesias,City Manager
DATE:November 21,2023
SUBJECT:Replacement of fire pump controller at the Municipal parking garage for
$25,690.
RECOMMENDATION: Staff recommends the approval of the installation of a fire pump controller
at the Municipal parking garage in the amount not to exceed $25,690.
BACKGROUND: The fire pump controller in the Municipal parking garage is no longer
operable. The controller pump's main function is to extinguish fire
automatically by discharging water through sprinklers located throughout
the parking garage.The control panel which requires replacement was
installed in 2006 and is no longer being manufactured. The repairs are
needed to be made immediately, due to no fire protection in case of an
emergency in the parking garage. Miami Dade Fire Department granted
the city an extension to provide documents for annual inspection, testing,
and maintenance. The proposal for the replacement of the fire pump
includes a 5-year warranty and a 5K lightning guarantee. The City Manager
declared an emergency to repair the parking garage fire suppression
sprinkler system as the acquisition of the services affects life, health,
property, or safety, and therefore, competitive conditions by securing
three (3) written quotes from three (3) different sources of supply, have
been waived by the City’s FY 2023-2024 Purchasing Policy, Sections (E)
AND (F).
The city obtained quotes from two different sources and Wiginton Fire
System was the most responsive bidder.
FUNDING: Account No.:301.1790.519.6450 (CIP)which had a current balance of
$2,070,869 before the request was made.
SUPPORT: Quote 1. Wiginton Fire System
Quote 2. Pye Barker Fire & Safety, LLC.
Below you will find a breakdown of the quotes provided:
Wiginton Fire System $25,690.00
Pye Barker Fire & Safety, LLC $39,544.00 2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
ATTACHMENTS: Resolution
3
Form S-700
Date of Proposal: November 3, 2023 WFS Proposal #: 06152023-00
Wiginton Branch – Miami Sales Rep: Ruben Gallardo
10050 NW 116 Way Bay 16 Office #: 305-888-2402
Medley FL 33178 Cell:
Email: rxg@wiginton.net
Customer: Location of Services:
City of South Miami City of South Miami Pkg Garage
5829 SW 73rd Street
South Miami, FL 33143 South Miami, FL 33143
Gaitan, Andrea
Phone: (305) 403-2067 Phone: 305-403-2067
Email: AGaitan@southmiamifl.gov Email: agaitan@southmiamifl.gov
Scope of Services Included:
One (1) Fire Pump Controller
——MASTER MODEL-ECR-75-46-XG4, COMBINED MANUAL AND
AUTOMATIC FIRE PUMP CONTROLLER, PRIMARY REACTOR
TYPE STARTING, FLOOR MOUNT, RATED FOR 3 PHASE, 60
CYCLE, STANDARD AIC ——ENHANCED G4 INNOVATION, 300 PSI BRASS WET PARTS, NEMA 12 ENCLOSURE, 7
INCH HMI, DATA RECORDER, PROGRAMMABLE OPTION CHASSIS, ETHERNET CONNECTION,
CONFORMAL COATING, PHASESMART, AUTO TEST, SERVICE ENTRANCE RATING, 5 YEAR WARRANTY, AND 5K
LIGHTNING GUARANTEE
——460 VOLT, 75.0 H/P OPERATION,
——NO AUTOMATIC TRANSFER SWITCH
$25,690.00
NOTE: ALL PERMITS AND FEES ARE EXCLUDED FROM THIS QUOTE.
Price Includes: Labor, Material and Truck Expense
Note: If taxes are applicable, they will be added to the total during the invoicing process.
Quote:
$25,690.00
Not To Exceed
Exclusions:
1.Drawings and Permits
2.Responsibility for adequacy or reliability of water supply required to satisfy the design criteria established
by N.F.P.A. Standards.
3.Improvements or upgrades to existing system due to hydraulics calculations
4.Painting pipe.
5.Electric work.
6.Wall, floor,ceiling repair
7.Other labor and parts.
8.Damage incurred from lack of integrity of existing systems.
9.Fire watch.
10 Alarms\ detection device or all relative parts or Labor.
11. Overtime work.
12. P.R.V. ( Pressure Regulator Valves)
Wiginton Fire Systems El Dorado Annex Bldg / Pines
Signature: Ruben Gallardo Signature:
Title: Service Manager Title:
Date: June 15, 2023 Date:
www.wiginton.net
Service Proposal 7
Form S-700
General Terms and Conditions Rev. 10/03/16
1. Scope of Undertaking. Contractor shall perform the services specifically identified in the Customer Work Order (the Work). No other services are included. Any amendments or changes to
the Work shall be set forth in writing. The amount payable to the Contractor for the Work is based solely upon the value of the services performed and is unrelated to the value of the Customer’s
property and/or the property of others located in/on the premises. Contractor makes no guaranty or warranty that equipment or services supplied by Contractor will detect or avert occurrences, or the
consequences there from, that the equipment or services are designed to detect or avert.
2. Payment. Full payment is due no later than 30 days from receipt of invoice. In the event payment is not made or unless expressly waived in writing by the parties, the Buyer shall be liable for
interest accruing monthly at the maximum legal rate allowed in the state the work was performed.
3. Lien/Bond rights. Nothing in agreement or documents shall serve to void Contractor’s Mechanics Lien and/or Bonding rights in accordance of the laws of the state in which the work was
performed.
4. Working Hours and Days. All work shall be performed between the hours of 7:00 AM and 5:00 PM, Monday through Friday, excluding holidays. Unless specifically included, any work
outside of these times shall be considered overtime and subject to Contractor’s overtime rates.
5. Venue. For work performed within the State of Florida, the Customer Work Order shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its
choice of law principles. Any action or proceeding relating to work performed in the State of Florida, seeking to enforce any provision of, or based upon any rights arising out of the Customer Work
Order, shall exclusively be brought against either of the parties in the courts of the State of Florida in Seminole Miami-Dade County. For all work performed outside the State of Florida, the
Customer Work Order shall be governed by the law of the state where the property is located. For work performed outside the State of Florida, an action or proceeding shall be brought by either of
the parties in the courts of the state and jurisdiction where Contractor performed the Work.
6. Equipment Disconnections. Customer acknowledges that the system(s)/device(s) worked on may be temporarily or permanently disconnected and no longer in service, and thus, cannot detect,
perform and/or report occurrences or transmit signals. Customer shall be solely responsible for the proper functioning of all equipment and systems that disable or disconnect the system(s)/devices(s)
referred to herein.
7. Existing System. Where new work is connected to an existing system, any deficiencies detected in the existing system during testing or charging of the system are the responsibility of the
Customer and are not covered by any warranties that may be applicable to the Work. Customer releases Contractor from any and all claims regarding the existing system and any damage or injury
caused by or to the existing system. Customer acknowledges that Contractor is under no duty or obligation to warn Customer of the use of incompatible materials existing within its system.
8. Limitation of Liability. Customer acknowledges that it is impractical and extremely difficult to fix the amount of damages, if any, that may proximately result from failure on the part of
Contractor to perform any of its obligations under this Customer Work Order. Accordingly, Customer agrees that Contractor shall be exempt from liability for any loss, damage or injury arising
directly or indirectly from occurrences, or the consequences there from, concerning any of the Work performed pursuant to the Customer Work Order. Should Contractor be found liable for any loss,
damage or injury arising from a failure of the equipment or service in any respect, Contractor’s liability shall be limited t o the lesser of $1,500 or an amount equal to the Customer Work Order price.
Where multiple sites are covered by one Customer Work Order, Customer acknowledges that Contractor’s liability is limited to the amount allocable to the site where the incident occurred, in
accordance with the preceding sentence.
9. Actions by others. In no event shall Contractor be liable for any damage, loss, injury, or any other claim arising from any servicing, alterations, modifications, changes or movements of the
covered system(s) or any of its component parts by the Customer or any third party.
10. Waiver of Subrogation. Customer acknowledges that Contractor is not an insurer against loss or damage. Customer shall obtain sufficient insurance to cover the premises (and property therein)
where the work will be performed. Customer agrees to rely exclusively on Customer’s insurance to recover for injuries or damage in the event of any loss, damage or injury to the premises or property
therein. Customer, for itself and all others claiming by or through it under this Customer Work Order, releases and discharges Contractor from and against all damages covered by Customer’s
insurance, it being expressly agreed and understood that no insurance company, insurer or other entity/individual will have any right of subrogation against Contractor.
11. INCIDENTAL/CONSEQUENTIAL DAMAGES. CONTRACTOR SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY
KIND, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING FROM THE USE, LOSS OF USE, LOST PROFITS, PERFORMANCE, OR FAILURE OF THE COVERED
SYSTEM(S) TO PERFORM.
12. LIMITED WARRANTY. CONTRACTOR WARRANTS THAT ITS WORKMANSHIP AND MATERIAL (the Work) FURNISHED UNDER THIS CUSTOMER WORK ORDER
WILL BE FREE FROM DEFECTS FOR A PERIOD OF THIRTY (30) DAYS FROM THE DATE SAID WORK IS COMPLETED. CONTRACTOR AGREES TO REPAIR OR
REPLACE THE WORK PROVIDED THE WORK HAS NOT FAILED DUE TO CIRCUMSTANCES UNRELATED TO THE MATERIALS OR WORKMANSHIP FURNISHED BY
CONTRACTOR. EXCEPT AS EXPRESSSLY SET FORTH HEREIN, CONTRACTOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT
LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES PERFORMED OR
THE PRODUCTS, SYSTEMS OR EQUIPMENT, IF ANY, SUPPLIED HEREUNDER.
13. Indemnity. To the fullest extent permitted by law, Customer shall indemnify, defend, protect, and hold harmless Contractor and all of its agents, employees, independent contractors
and subcontractors from any damage, deficiency, loss, cost, action (through the appellate process), claim, judgment or expense, including without limitation reasonable attorneys’ fees and costs,
arising from (a) any negligent act or omission or willful misconduct of Customer, its agents, employees, independent contractors, subcontractors and representatives; (b) Customer’s
breach of any provision of this Customer Work Order and (c) damages resulting from the exposure of Contractor’s employees, agents or subcontractors to hazardous conditions whether or not Customer
pre-notifies Contractor of the existence of said hazardous conditions. Customer acknowledges that its duty to indemnify, defend, protect and hold harmless shall arise whether the damages, deficiencies,
loss, costs, action, claim, judgment or expense incurred as a result of actions or inactions are caused in whole or in part by the Customer, whether such claims are based upon contract, warranty, tort
(including but not limited to active or passive negligence) strict liability or otherwise. Contractor shall have the right to select counsel to represent it in any such action.
14. Water Supply. Contractor makes no claims and/or representations as to the presence currently or in the future of corrosion inducing matter, i.e. microbiological organisms, contained within
the water supply. Contractor recommends that the water supply be tested and, as needed, treated. Testing and treatment of the water supply and costs associated therewith are the sole responsibility
of Customer. Any such testing must be pursuant to a separate written agreement.
15. Affiliates. The terms and conditions set forth in this Customer Work Order shall inure to the benefit of all parents, subsidiaries and affiliates of Contractor, whether direct or indirect, Contractor’s
employees, subcontractors, agents, officers and directors.
16. Prevailing Party. The prevailing party in any law suit that may arise out of this agreement shall be entitled to the recovery of all legal fees. As a condition precedent to any claim or lawsuit
against Contractor, all outstanding invoices must have been paid in full when due, without compromise on amounts owed. WHERE ALLOWED BY LAW, CUSTOMER AGREES TO A
WAIVER OF A JURY TRIAL ON THOSE ISSUES SO TRIALBLE.
17.Severability. In the event any part of this agreement shall be found void or unenforceable all other provisions shall remain valid and enforceable.
18. Waiver. The provisions of the Customer Work Order may be waived only by means of a writing that is signed by both parties. No delay or omission by either party to exercise any remedy
or right accruing on default impairs any remedy or right under this Customer Work Order. An express, written waiver by either party of any breach of any provision of the Customer Work Order
by the other party may not be deemed to be a waiver of the breach of any other provision or of any subsequent breach of the waived provision.
19. Entire Agreement. This Customer Work Order constitutes the entire agreement between the parties with respect to its subject matter. All previous negotiations, understandings, or written or
oral agreements have been merged in the Customer Work Order.
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Accepted By:______________________________
Accepted Date:__________________________
Pye Barker Fire & Safety, LLC. Formerly Ace Fire Sprinklers, Inc.
1115 SE 9th Ct
Hialeah, FL 33010
+1 3058891091
hialeahbranch@pyebarkerfire.com
www.pyebarkerfire.com
ADDRESS SHIP TO
JOHN RESSE
CITY OF SOUTH MIAMI
4795 SW 75th Avenue Miami, FL 33155
JOHN RESSE
CITY OF SOUTH MIAMI
4795 SW 75th Avenue Miami, FL 33155
Estimate 6729
DATE 11/14/2023
SALES REP
CASTRO
ACTIVITY AMOUNT
UL Listed and FM Approved Fire Pump
Controller to match existing
conditions:
- Tornatech, Soft Start Soft Stop,
Built-In Emergency Power Transfer
Switch, Nema 2 Enclosure, 460v, 3ph.
Fire Pump Controller Replacement
- No Electrical Work, Fire Alarm Work
FPL Coordination, Plans or Permitting
included.
- Once Electricians have de-energized
controller, demo existing controller
and mount new controller. Conduit and
Wiring modifications will need to be
completed by electricians to connect
to new controller type.
- One onsite meeting prior to
beginning of work included.
- Modify existing pressure sensing
line to connect to new controller.
- Once electricians have completed
modifications and re-energized
controller, startup new controller
"in-house" and restore to normal
service.
- (1) startup trip included for
inspection if needed
NO PLANS / PERMITS / PERMIT FEES INCLUDED
TOTAL COST FOR ABOVE MENTIONED WORK INCLUDING LABOR AND MATERIALS 39,544.00
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Accepted By:______________________________
Accepted Date:__________________________
ACTIVITY AMOUNT
EXCLUSIONS: HIDDEN CONDITIONS, ELECTRICAL AND ALARM
WORK,PATCHING,PAINTING,CONCRETE RESTORATION,ANY CHANGES OR REQUEST MADE BY THE
AUTHORITY HAVING JURISDICTION,PLANS AND PERMITS,FIRE WATCH, SHUT DOWN FEES, PYE
BARKER FIRE & SAFETY, LLC. WILL NOT BE HELD LIABLE FOR ANY WATER DAMAGE,HYDRAULIC
CALCULATIONS,FLOW TEST, BACK FLOW,NIGHT OR WEEKEND WORK, OVERTIME, BONDS OF ANY
TYPE, FIRE STOPPING, FIRE PUMP, CITY WATER TAP, PERFORMANCE BOND, ACCESS PANELS,
TRENCHING, BACK HOE, BACK FILL, LANDSCAPE RESTORATION,ANY ADDITIONAL INSURED
REQUESTED WILL BE AN ADDITIONAL CHARGE NOT INCLUDED IN THIS PRICE.
WE LOOK FORWARD TO SERVICING ALL OF YOUR FIRE AND SAFETY
NEEDS!!
THIS ESTIMATE IS VALID FOR 30 (THIRTY) DAYS FROM THE DATE
INDICATED ABOVE.
NO EXCEPTIONS.
TOTAL $39,544.00
Accepted By Accepted Date
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