Res No 127-23-16060RESOLUTION NO. 127-23-16060
A RESOLUTION OF fflE MAYOR AND CITY
COMMISSION OF THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING THE
PURCHASE OF BLUEBEAM APPLICATION
PROGRAMMING INTERFACE (API) FROM
CENTRALSQUARE TECHNOLOGIES FOR THE
BUILDING DEPARTMENT; AUTHORIZING THE CITY
MANAGER TO EXPEND FUNDS FOR THE PURCHASE
AND ISSUE A PURCHASE ORDER OR ENTER INTO AN
AGREEMENT FOR THE BLUEBEAM API; PROVIDING
FOR IMPLEMENTATION, CORRECTIONS,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami (the "City,,) Building Department currently uses
TRAKiT, a CentralSquare Technologies (the "Vendor") product, as the City's building
permitting software; and
WHEREAS, on April 6, 2021, the City Commission adopted Resolution No. 040-21-
15660, authorizing an annual maintenance and support agreement with the Vendor, as a sole
source vendor, for proprietary software systems supporting the City's Building Department; and
WHEREAS, the City's Building Department desires to begin accepting and approving
building plans electronically to provide convenience to the City's customers; and
WHEREAS, the TRAKiT building permitting software allows for the submission of
plans electronically but does not have the component needed to stamp the plans
electronically; and
WHEREAS, the Vendor's Bluebeam Application Programming Interface (the
"Bluebeam Interface") is more cost effective than the Vendor's Projectdox Application
Programming Interface, making it even more beneficial to move forward with Bluebeam
Interface; and
Page 1 of3
Res. No. l27 -23 -16060
WHEREAS, the Vendor prov ided a qu ote, attac hed hereto as Exh ibit "A," for th e
Blucbeam lnte1face in the am ount of $14,8 40, whi ch includ es the fir st annu al li cense
maintenance fee in th e amount of $2,500; and
WHEREAS, City staff re com mends th e purchase of the Bluebeam Int eJface from th e
Vendor for th e City's Building Department in the am ount of $14 ,840; and
WHEREAS, once the Vendor ha s co mpleted the Bluebeam Interface , the City will
purchase annual li censes from Bluebeam at an estim ated amount of $4 ,400 ($400 per li cense x
11 li censes) wh ich will pro vide th e City's plan rev iewers access to Bluebeam whi ch wi ll be
inte grate d with TRAK.iT ; an d
WHEREAS, the ex pense shall be charge d to the Contractua l Services account 106-7100-
524-3450; and
WHEREAS , the City Conuni ssion find s that thi s Resol utio n is in th e bes t interes t and
welfare of the Ci ty.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Sectio n 1. Recitals Adopted . The foregoing recitals are hereby ratified an d
confi rm ed as being true and they are in co rporated in to thi s Resolution by reference as if se t fo rth
in full herein .
Section 2. Approva l of Purchase and Authori zation. The City Co mmission hereby
aut hori zes the City Manager to expe nd fund s for t11 e purchase of th e B luebea m Interface in the
amo un t of $14,840, pursuant to the Quote attached here to as Ex hi bit "A". The expe nse shall be
charged to Co ntrac tu al Services account no. I 06-7100-524-3450.
Page 2 of3
Res. No. 127-23 -16060
Section 3. Implementation. The City Manager is hereby authori zed to take any and
a ll act ions nece ssa ry to implement the purposes of this Resolution.
Section 4. Corrections. Confo nning language or tec hnic al scrive ner-type
co1Tec ti ons may be made by th e Ci ty Attorne y for any confom1in g ame ndm ents to be
incorporated in to the final resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of thi s Resolution
is for any reason held in va lid or unconstitutional by a court of competent jmisdiction, the ho lding
shall not affect the va li dity of the remain in g port ions of this Reso lu tion.
Section 6. Effective Date. This Reso luti on shall become effective immediately upon
adopt ion.
PASSED AND ADOPTED thi s 3rd day of Oc tob er, 2023 .
READ AND AP PRO VED AS TO FORM ,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
COM MISSION VOTE:
Mayor Fernandez:
Vice Mayor Bonich:
Comm iss ioner Ca ll e:
Comm issione r Liebman:
5-0
Yea
Yea
Yea
Yea
Comm issioner Corey: Yea
FMAN CO LE
) ..
C ITY ATTORNEY
Page 3 of3
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: October 3, 2023
Submitted by: Lester Oporta
Submitting Department: Building Department
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, APPROVING THE PURCHASE OF BLUEBEAM APPLICATION PROGRAMMING
INTERFACE (API) FROM CENTRALSQUARE TECHNOLOGIES FOR THE BUILDING DEPARTMENT;
AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS FOR THE PURCHASE AND ISSUE A PURCHASE
ORDER OR ENTER INTO AN AGREEMENT FOR THE BLUEBEAM API; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE DATE. 3/5 (CITY
MANAGER-BUILDING DEPT.)
Suggested Action:
Attachments:
Bluebeam_API_Memo (1).docx
47D4213-Resolution_Approving_Bluebeam_Software_for_Building_Dept_from_CentralSquare.doc
Exhibit A - Bluebeam API.pdf
Projectdox Quote for South Miami - 08-08-2023_.pdf
Bluebeam Licenses Quote for City of South Miami Q-263883.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM: Genaro “Chip” Iglesias, City Manager
DATE: Tuesday, October 3, 2023
SUBJECT: CentralSquare Bluebeam Application Programming Interface (API)
RECOMMENDATION:Staff recommends approval to purchase and install the CentralSquare
Bluebeam Application Programming Interface (API) from CentralSquare,
allowing the City’s Building Department to accept and process building
plans electronically, and process them within TRAKiT.
BACKGROUND:The City’s Building Department currently uses TRAKiT, a CentralSquare
product, as the City’s building permitting software. The City’s Building
Department is looking to begin accepting and approving building plans
electronically for the convenience of the City’s customers. The City’s
TRAKiT building permitting software allows for the submission of plans
electronically, however, does not have the component needed to stamp
the plans electronically within the system.
PROCUREMENT PROCESS:The Building Department contacted CentralSquare with reference to
accepting and processing building plans electronically. CentralSquare
advised that there are two companies they partner with that would allow
the City to stamp the plans electronically within TRAKiT; Bluebeam and
Projectdox.
The Building Department Staff evaluated both Projectdox and Bluebeam.
City staff recommends moving forward with Bluebeam. Bluebeam is
currently being used by a couple of the City’s plan reviewers who work at
Pinecrest & Miami Shores.
Furthermore, the CentralSquare Bluebeam API is more cost effective than
the CentralSquare Projectdox Application Programming Interface, making
it even more beneficial to move forward with Bluebeam.
2
SoutOOia •
THE C ITY OF PLEASANT m I LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Below please find a project cost comparisonfor CentralSquare to configure
the Application Programming Interface for the two different companies:
Company Total Project Cost
Bluebeam API $14,840
Projectdox API $96,600
Below is a breakdown of the $14,840 for the Bluebeam Application
Programming Interface:
$10,000 is the Onetime Cost of the License
$2,340 Onetime CentralSquare API and Configuration Setup
$2,500 Recurring License Annual Maintenance Fee
Once CentralSquare has completed the API, the City will be purchasing the
required annual licenses from Bluebeam at an estimated amount of $4,400
($400 per license x 11 licenses) which will provide the City’s plan reviewers
access to Bluebeam which will be integrated with TRAKiT.
VENDOR &EXPENSE:CentralSquare, Proposal Amount of $14,840. Recurring annual fee of
$2,500.
FUND ACCOUNT:Contractual Service account number 106-7100-524-3450.
ATTACHMENTS:Resolution
Proposal –CentralSquare
3
THE CITY OF PLEASANT LIVING
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
July 19, 2023
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
_____
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
1. Bluebeam Server API for TRAKiT
License Fee 1 12,500.00 12,500.00
Software Total 12,500.00 USD
WHAT SERVICES ARE INCLUDED?
_____
DESCRIPTION TOTAL
1. Public Administration Consulting Services - Fixed Fee 780.00
2. Public Administration Project Management Services - Fixed Fee 780.00
3. Public Administration Technical Services - Fixed Fee 780.00
Services Total 2,340.00 USD
Quote #: Q-144890
Primary Quoted Solution: Community Dev
Quote expires on: January 15, 2024
Quote prepared for:
Lester Oporta
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
(305) 663-6343
7
(♦~ CENTRALSQUARE
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
July 19, 2023
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
QUOTE SUMMARY
_____
Software Subtotal
12,500.00 USD
Services Subtotal
2,340.00 USD
Quote Subtotal 14,840.00 USD
Quote Total 14,840.00 USD
WHAT ARE THE RECURRING FEES?
_____
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 2,500.00
FIRST YEAR SUBSCRIPTION TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
8
(♦~ CENTRALSQUARE
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
July 19, 2023
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
BILLING INFORMATION
_____
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, ra ther
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
_____
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
Hardware & Third-Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion
- Time & Material: Due as Incurred
- Services Bundle: Fixed Fee, 100% Due Contract Execution
Third-Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
- Time & Material: Due As Incurred
Travel & Living Expenses
- Due as Incurred
9
(♦~ CENTRALSQUARE
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
July 19, 2023
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
PURCHASE ORDER INFORMATION
_____
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer’s purchase order terms will be governed by the parties’ existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
_______________________________________
Initials:
_____________________________________________
City of South Miami
Signature:
Name:
Date:
Title:
10
(♦~ CENTRALSQUARE
Quote Ref: 2023-08-08 09:51:13
City of South Miami
ProjectDox ® ePlan Solution Proposal
August 8, 2023
Prepared by your Avolve Software Representative
Adam Garry
Telephone: 602-903-3117
Email: agarry@avolvesoftware.com
Avolve Software Corp.
21001 N. Tatum Blvd.
STE 1630-503
Phoenix, AZ 85050
11
Project DoY(·
a e
software
ProjectDox® Price Quotation
Page 2 of 5 Avolve Software Corporation 21001 N. Tatum Blvd. | Suite 1630-503 | Phoenix, Arizona 85050
2023-08-08 09:51:13
August 8, 2023
South Miami
6130 Sunset Drive
South Miami , Florida 33143
ATT: Lester Oporta
We are pleased to propose ProjectDox from Avolve Software.
This area is for your major benefit for this proposal and the reason we are the best solution.
With ProjectDox you will now be able to:
• Get completely off of paper plans
• Expedite the plan review process
• Increase communication with applicants and other departments
• Have simultaneous markups and comments
• Have a seamless integration with TRAKiT
Adam Garry
agarry@avolvesoftware.com
602-903-3177
12
a
software
ProjectDox® Price Quotation
Page 3 of 5 Avolve Software Corporation 21001 N. Tatum Blvd. | Suite 1630-503 | Phoenix, Arizona 85050
2023-08-08 09:51:13
Quote Delivered To
Lester Oporta Permit Coordinator South Miami
6130 Sunset Drive loporta@southmiamifl.gov 305-663-6355
South Miami, Florida
33143 Date of Quot e: 8/8/2023 Quote Valid Until: 9/29/2023
ProjectDox ePlan Solution Pricing Agreement
SAAS
Product Name Product Code Description Qty Unit Price Total Price
Production& Test
Environment for
ProjectDox SaaS Single
User License Pack
SAAS-
P.L.SULP
Software as a Service (SaaS) for ProjectDox on a
Production and Test Environment Single User
License Pack. Maximum of 30 users.
Software included for SaaS Production:
• ProjectDox Software Subscription
• Unlimited Workflow license
• 1TB storage. Additional storage space can be
acquired.
Services included for SaaS Production:
• Managed services
• Annual ProjectDox upgrades
Production Environment Safeguard: Avolve security
policy limits access to the Production environment.
External users including the customer’s IT will not be
allowed direct access to the Production servers and
database. Any development or testing can be
performed on the Test environment.
1.00 $31,500.00 $31,500.00
SaaS TrakIT Integration SaS-TI.INT
Avolve and Salesforce SaaS integration with
ProjectDox and Salesforce permit system for a
maximum of 2 environments (Test & Production).
Integration includes:
TrackIT with ProjectDox:
Create Projects
Get General Permit Details
Get Default Plan Reviews
Activate/Deactivate Reviews
Update Plan Reviews
Check Fee Balances
Update Project Status Approved
1.00 $6,000.00 $6,000.00
TES-Video License
Subscription TES-VLS TES-Video License Subscription 1.00 $5,400.00 $5,400.00
SaaS Sub-Total: $42,900.00
13
a
software
ProjectDox® Price Quotation
Page 4 of 5 Avolve Software Corporation 21001 N. Tatum Blvd. | Suite 1630-503 | Phoenix, Arizona 85050
2023-08-08 09:51:13
SUBSCRIPTIONS
Product Name Product Code Description Qty Unit Price Total Price
Client Success
Services Subscription 3
Months
SPS-225
Provides for 18 hours to be used over a 3-month
period for additional services post go-live assisting
in overall customer success. Prepayment required,
remaining hours at end of term are not refundable.
Recommend use of 6 hours per month.
18.00 $225.00 $4,050.00
Subscriptions Sub-Total: $4,050.00
T RAINING
Product Name Product Code Description Qty Unit Price Total Price
ProjectDox Bundled
Training Services
PKG-
PDOX.TRN
Package Includes:
2 Introduction to ProjectDox
1 Workflow and Markup Training for Reviewers
1 Workflow and Project Administration for
Coordinators
1 System Administration Training
1 Community Training
Package is limited to 12 Unique Users
1.00 $13,050.00 $13,050.00
Training Sub -Total: $13,050.00
PROFESSIONAL S ERVICES
Product Name Product Code Description Qty Unit Price Total Price
SaaS TrakIT Integration
Services PS-225
Avolve configuration services to implement the
SaaS TrakIT integration for a maximum of 2
environments (Test & Production).
The integration setup and configuration should not
exceed 8 hours. Additional hours can be purchased
as needed.
1.00 $6,000.00 $6,000.00
Best -in-Class Level 1
ProjectFlow PLUS
Services
PS-
BIC.L1PLUS BIC Plus Setup Services Level 1 for Workflows: 1.00 $30,600.00 $30,600.00
Professional Services Sub -Total: $36,600.00
Unless otherwise stated, pricing does not include any applicable taxes that may be
applied at invoicing. Travel and Expenses are not included in this total and will be
invoiced as incurred.
First year SaaS shall be invoiced upon execution of Agreement. The City will be invoiced each
month for the number of Professional Services at the identified ho urly rate consumed during the
previous month. A short description of each time entry and a time tracking spreadsheet will
accompany the invoice each month and the number of hours remaining in the project budget.
Payment for the total invoice amount is due net thirty (30) days from the date of Invoice .
Grand Total: $96,600.00
14
a
software
ProjectDox® Price Quotation
Page 5 of 5 Avolve Software Corporation 21001 N. Tatum Blvd. | Suite 1630-503 | Phoenix, Arizona 85050
2023-08-08 09:51:13
NAME:________________________________________________
TITLE:________________________________________________
SIGNATURE: __________________________________________
DATE:________________________________________________
By signing this Order Form customer acknowledge and agrees to, if purchasing (a) licenses and/or support and
maintenance, Avolve’s Software License and Support Agreement General Terms and Conditions and Avolve’s
Maintenance and Support Level Agreement; (b) professional services, Avolve’s Professional Services Agreement; and
(c) training services, and (d) hosting services, Avolve’s Hosting Service Level Agreement. Customer acknowledges
that it has been provided reasonable access to the applicable documents listed herein online at
www.avolvesoftware.com and knowingly consents to the same. Resellers acknowledge that they will have end users
formally acknowledge and be bound by all applicable Avolve Terms and Conditions as described above.
15
a
software
not an invoice
not an invoice
Quote
* Taxes are estimated on Quote and will be adjusted, if needed, on Customer invoice.
Terms of Use:
1 This Bluebeam Quote (“Quote”) together with Bluebeam’s General Terms and Conditions of Use and Bluebeam’s Products
and Services Agreement found at https://www.bluebeam.com/legal/ (collectively the “Terms and Conditions”) incorporated
herein by this reference, form the contract governing Customer’s access to and use of the Bluebeam Software and Services
described above unless a separate written agreement governing this purchase has been executed between the parties in
which case the Quote and that separate written agreement shall govern (in either case, the “Agreement”). The Agreement
contains, among other things, warranty disclaimers, liability limitations and use limitations.
2 Changes to the Agreement are not effective unless in an amendment signed by both parties. There shall be no force or
effect to any terms in a customer issued purchase order or similar form even if signed by the parties. Acknowledgement by
Bluebeam of Customer’s purchase order shall not constitute acceptance of any pre-printed and/or referenced provisions on
Customer’s purchase order. Capitalized terms not defined in this Quote have the meanings assigned in the Agreement. This
Quote shall govern to the extent of any conflict with the Agreement.
3 As further described in the Terms and Conditions, Bluebeam reserves the right to increase fees at each renewal term up to
ten percent (10%).
Bluebeam, Inc.
443 S. Raymond Ave.
Pasadena, California 91105-2630
United States
1-866-496-2140
Account Manager: Zach Konicek
Email: zkonicek@bluebeam.com
Bill To:
City of South Miami, Florida
6130 Sunset Drive
South Miami, FL 33143
US
Ship To:
City of South Miami, Florida
6130 Sunset Drive
South Miami, FL 33143
US
Currency: USD
Payment Method: Credit Card
Payment Terms: Net 30
Billing Contact Email:
loporta@southmiamifl.gov
Delivery/Subscription
Start Date: 27 Sep 2023
End Date: 26 Sep 2024
Item Description Qty Unit Price Amount
Complete Comprehensive AECO
collaboration platform for
companies and power users at
unlimited project scale.
11 $400.00 $4,400.00
Subtotal: $4,400.00
Discount: $0.00
*Total Tax: $0.00
Total: $4,400.00
Generated: 27 Sep 2023
Quote #: Q-263883
Expires: 27 Oct 2023
16
4 Upon signature of the Quote by Customer and submission to Bluebeam, the parties hereby enter into the Agreement, which
constitutes a binding contract between Customer and Bluebeam unless rejected by Bluebeam because the signatory does
not have authority to bind the Customer, changes have been made to the Quote (other than completion of included form
fields and request for information), or the Quote information is incomplete according to Bluebeam’s records. The
undersigned representative of Customer represents they have read, understand, and accept on behalf of Customer, as a duly
authorized representative, this Agreement in its entirety.
Bluebeam, Inc. City of South Miami, Florida
Bluebeam Signature: Customer Signature:
\signature1\
Name: Roger Piskulick Name:
\fullname1\
Title: Chief Financial Officer Title:
\title1\
Date: 27 Sep 2023 Date:
\date1\
PO Number:
\wb1 {“apiName”:”PONumber__c","defaultValue":" Q-263883"}\
Additional Notes:
To purchase off this quote, please return the signed quote to billing@bluebeam.com to receive an invoice. Purchase orders are
acceptable instead of signed quotes. An invoice will be sent to the Billing/AP contact specified. For payment instructions, refer to banking
details on invoice once received.
17