Res No 061-23-15994RESOLUTION NO. 061-23 -15994
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO THE COST OF THE
NOVEMBER 8, 2022 GENERAL AND SPECIAL ELECTION FOR THE
CITY OF SOUTH MIAMI; AUTHORIZING THE CITY MANAGER TO
EXPEND $5,182.55 FOR THE ELECTION COSTS; PROVIDING FOR
IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE .
WHEREAS, th e C ity Commissio n of the C ity of South M iami ap p roved $11 ,000.00 for
account no. 00 1-1 200-5 12-4920 (E lection s) in t he FY 2022-2023 Budget, for the cost of th e
2022 General and Specia l E lection of t he Mayor and City Commissioners for Group I and IV and
five (5) charter questions; and
WHEREAS, the C ity h as rece ived an invo ice from t he M iami-Dade County Elections
D e partment totali ng $5,182.55 and th e C ity Commission desi res to authorize the C ity Manager
to pay such funds from account no. 00 1-1200-512-4920 (Elections) in the FY 2022 -2023 Budget,
w hi ch has a c urrent ba la nce of$ 1 1,000.00.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA :
Section 1. Recitals. T he above-s tated recitals are true and correct and arc
incorporated herei n by thi s referen ce.
Sectio n 2. A pprova l of Expenditure. The C ity Manager is here b y authorized to pay the
in voice for e l ection costs receive d from Miami-Dade County E lections Departme nt for the
November 8, 2022 South Miami Genera l and Specia l E lection in the total amount of $5,182.55.
The expenditure wil l be charged to account no. 001-1200-5 12 -4920 (Elections), which has a
c urrent ba lance of$ I 1,000.00.
Section 3. Imp lementation. That the C ity Manager is hereby authorized to take a n y and
a ll actio ns necessary to implement thi s R eso lution.
Section 4 . Corrections. Conforming language or technical scrivener-type corrections
may be made by t he C ity Attorney for any con for m ing amen dmen ts to b e incorp orate d in to the
final resol ut io n fo r signature.
Section 5 . Effective Date. Thi s resol u t ion s ha ll b ecome effective immediate ly upon
adoption.
PASSE D AND ADOPTED thi s 6th day of May, 2023.
ATTEST: ~ MAYO
Page 1 of 2
Res. No. 06 1-23-15994
READ AND APPROVED AS TO FORM, C OMMISS ION VOTE: 5-0
LANGUAGE, LEGALITY AND Mayor F ern a ndez : Yea
EXECUTION THEREOF V ice Mayor Bonich: Yea
Comm iss io ne r Liebma n: Yea
-
Comm issio ner C orey: Yea
Commissio ne r Call e: Y ea
YA~·
Page2of2
Agenda Item No:1.
City Commission Agenda Item Report
Meeting Date: June 6, 2023
Submitted by: Nkenga Payne
Submitting Department: City Clerk
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
THE COST OF THE NOVEMBER 8, 2022 GENERAL AND SPECIAL ELECTION FOR THE CITY OF SOUTH
MIAMI; AUTHORIZING THE CITY MANAGER TO EXPEND $5,182.55 FOR THE ELECTION COSTS;
PROVIDING FOR IMPLEMENTATION, CORRECTIONS, AND AN EFFECTIVE DATE. 3/5 (CITY CLERK)
Suggested Action:
Attachments:
Memo_2022_Election_Cost (1).docx
46L9684-Reso Election Costs CAv2.DOC
Invoice - SOUTH MIAMI GEN & SPE 11-08-2022 Election.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM:Nkenga A. Payne, City Clerk
DATE:June 6, 2023
SUBJECT:November 8, 2022 General & Special Election Costs
RECOMMENDATION:Staff recommends the subject item for approval.
BACKGROUND:On November 8, 2022, the City of South Miami held the General and
Special Elections in conjunction with Miami-Dade County and the National
General Elections. At this election, a Mayor was elected for a two (2) year
term, Commissioners in Groups I and IV were elected for a four (4) year
term and five (5) charter questions were on the ballot. The City budgeted
$11,000 in FY23 for election costs and received an invoice for $5,182.55
from the Miami-Dade County Elections Department. Commission approval
is required prior to payment of the referenced invoice.
FUNDING:Account No. 001-1200-512-4920 (Elections) has a current balance of
$11,000.00
ATTACHMENTS:Resolution
Election Invoice
2
Invoice N°: SM-PB-11082022
Invoice Date: May 10, 2023
6130 Sunset Drive
-$
Salaries & Fringe Benefits, Overtime, Poll Workers
-
Security, Polling Place Rentals
-
Election Supplies, Communication Charges
-
Truck Rentals, GSA Vehicles
3,395.52
Absentee & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
8.69
Absentee Ballots, Temporary Polling Place Change Notices, Letters
1,307.20
In-House & Outside Contractual Services, Translations
471.14
Indirect Costs, Logic & Accuracy, Post-Election Audits
TOTAL
5,182.55$
Federico Arana
Special Projects Administrator 2
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8543 E-mail: farana@miamidade.gov
Polling Places
Supplies and Services
Trucks and Vehicles
Make check payable to Miami Dade County
For more information, you may contact:
Printing and Advertising
Postage
Ballot Creation
Administrative Overhead
INVOICE
SOUTH MIAMI GENERAL & SPECIAL ELECTION - NOVEMBER 8, 2022
Nkenga Payne, CMC - City Clerk
South Miami, FL 33143
Personnel
South Miami
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