Res No 057-23-15991RESOLUTION NO. 057-23-1599ll_
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, APPROVING THE
PROPOSAL FROM HIGH INTENSITY INC. FOR MOBILE
STAGE, SOUND, AND LIGHTING SERVICES FOR THE
CITY'S ANNUAL FOURTH OF JULY CELEBRATION;
AUTHORIZING THE CITY MANAGER TO EXPEND
FUNDS AND ENTER INTO AN AGREEMENT FOR THE
SERVICES; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE
DATE.
WHEREAS, the City of South Miami (the "City") Parks and Recreation Department
hosts an annual Fourth of July Celebration (the "Event") at Palmer Park; and
WHEREAS, the City is in need of production services for the live entertainment portion
of the Event, consisting of a mobile stage with sound and lighting (the "Services"); and
WHEREAS, staff solicited proposals from nine vendors for the Services and obtained two
proposals as follows:
VENDORS PROPOSAL AMOUNT
HIGH INTENSITY INC. $8,900
ODYSSEY $9,000
PRODUCTIONS
REFLECTIONS NOT AVAILABLE
STAGE DEPOT No RENTALS/SALES
ONLY
STAGE LINE NOT LOCAL
SPECTRUM NOT AV AI LAB LE
MOBILE STAGE NOT AVAILABLE
NETWORK
CHARL Y SOUNDS NOT AVAILABLE
LIGHT FX PROS NOT AVAILABLE
; and
WHEREAS, High Intensity, Inc. (the "Vendor") provided a proposal to provide the
Services for the Event in the amount of $8,900, attached hereto as Exhibit "A," (the
"Proposal"); and
WHEREAS, the City Commission desires to approve the Vendor's Proposal to provide
the Services for the Event, attached hereto as Exhibit "A," in an amount not to exceed $8,900, and
authorize the City Manager to expend funds from the Special Events account number 001-2000-
572-4820 of the Parks and Recreation Budget for fiscal year 2022/2023, which has a current fund
balance of $62,454 before this request, and enter into an agreement with the Vendor for the
Services; and
Page 1 of2
Res. No . 057-23-1599 1
WHEREAS, the C ity Commi ss ion find s that thi s Reso lu tio n is in the best in te rest of the
C ity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SOUTH M IAMI, FLORIDA:
Section 1. Recitals Adopted. The above-stated re c itals are tru e and correct an d arc
in corporated here in by thi s re feren ce .
Section 2. A pproval of Proposal and A uthorization. T he C ity Co mm issio n hereby
approves the Proposa l w ith the Ve nd or, attac hed hereto as Ex hi bit "A," in a n amou nt not to exceed
$8,90 0. Th e C ity Ma nage r is a utho ri zed to negotiate and exec ute an agreemen t w ith the Vendor
fo r th e Services, subj ec t to the appro va l as to for m, co nte nt, and lega l suffi ciency by the C ity
Atto rn ey; a nd to expe nd fund s from the Spec ial Even ts acco unt number 00 l -2000-572-4820 of the
Pa rk s and Rec reation Budge t fo r fi sc al year 2022/2023, wh ich ha s a current fu nd ba lance of
$62,454 be for e thi s requ est.
Section 3. Implementation. The C ity Ma nage r is hereby authorized to ta ke any and
a ll action necessa ry to im p leme nt th e Se rv ices and th e purpo ses of thi s Reso lu ti o n.
Section 4. Corrections. Co nforming lang uage or tech ni cal scri vener-type corrections
may be made by th e C ity Atto rn ey for any co nfo rmin g a me ndments to be in co rporated in to the
fina l reso luti o n fo r sig nature.
Section 5. Severabilitv. If any section, c lause, se ntence, o r phrase of t hi s Reso lu t ion
is fo r a ny re as on he ld inva li d o r un co nstitutiona l by a co urt of competent jurisdict ion , the holding
sha ll not affect th e va lidity of t he rema inin g portion s of thi s Resolut ion.
Section 6.
adoption.
E ffecti ve Date. Th is Res olu t io n s ha ll become effective imm ed iate ly upon
PASSED AND ADOPTED thi s 161
" day of May, 2023.
ATTEST:
cW~~
READ AND APPROVED AS TO FORM ,
LANGUAGE, LEGALITY AND
EXECUTION TH EREOF:
FM AN COLE
' ..
C ITY ATTORNEY
A~-
M OR
CO MMISS ION VOTE: 5-0
Mayor Fernandez: Yea
V ice Mayor Boni c h: Yea
Co mmi ss ioner Call e: Yea
Co mmi ss ioner Liebman: Y ca
Co mmi ssio ner Corey: Yea
Page 2 of 2
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: May 16, 2023
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING THE
PROPOSAL FROM HIGH INTENSITY INC. FOR MOBILE STAGE, SOUND, AND LIGHTING SERVICES FOR
THE CITY’S ANNUAL FOURTH OF JULY CELEBRATION; AUTHORIZING THE CITY MANAGER TO EXPEND
FUNDS AND ENTER INTO AN AGREEMENT FOR THE SERVICES; PROVIDING FOR IMPLEMENTATION,
CORRECTIONS, SEVERABILITY, AND AN EFFECTIVE DATE. 3/5 (CITY MANAGER-PARKS & RECREATION
DEPT.)
Suggested Action:
Attachments:
Memo-Mobile_Stage___Support_Facilities__QP1_ (1).docx
46H6135-Resolution_Approving_Mobile_Stage_Support_-_4th_of_July_Event.docx
Exhibit A - High Intensity Inc. Proposal.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor, Vice Mayor, and Members of the City Commission
FROM: Genaro “Chip” Iglesias, City Manager
DATE: Tuesday, May 16, 2023
SUBJECT: Authorization for the procurement of stage, generator, sound, and lighting
services for the City’s annual 4th of July Celebration.
RECOMMENDATION:Staff recommends the approval of the subject item.
BACKGROUND:The City of South Miami, Parks and Recreation Department hostsan annual
Fourth of July Celebration (“the Celebration”) at Palmer Park. The
celebrationincludes food vendors, a kids’activity zone,live entertainment,
and a spectacular fireworks show. The live entertainment portion of the
event is performed on a mobile stage with sound and lighting.
An effort was made to secure three (3) proposals as department staff,
along with staff from the Procurement Division, had contacted a total of
nine (9) firms and obtained two (2)proposals. All remaining vendors were
booked or unavailable to provide the requested equipment and services
due to high demand for services on July 4
th.
Staff recommends procuring the mobile stage, generator, sound, and
lighting services from High Intensity, Inc.
VENDOR &EXPENSE:High Intensity Inc.Proposal amountfor servicesshall not to exceed $8,900.
FUND ACCOUNT:Special Events, account number 001-2000-572-4820, which has a current
fund balance of $62,454.
VENDORS PROPOSAL AMOUNT
HIGH INTENSITY INC.$8,900
ODYSSEY PRODUCTIONS $9,000
REFLECTIONS NOT AVAILABLE
STAGE DEPOT NO RENTALS/SALES ONLY
STAGE LINE NOT LOCAL
SPECTRUM NOT AVAILABLE
MOBILE STAGE NETWORK NOT AVAILABLE
CHARLY SOUNDS NOT AVAILABLE
LIGHT FXPROS NOT AVAILABLE
2
Soutr;;J . ·
THE C ITY OF PLEASA I am I NT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
ATTACHMENTS:Resolution
Proposal –High Intensity Inc.
Supporting Documents
3
THE CITY OF PLEASANT LIVING
Page 3 of 3
& BIERMAN, P.L. 90
CITY ATTORNEY91
6
7
IHIGH .di INTENSITY~~~
sc::>uND & uG;.HTI NC..;
DIGIIDIIIG AIINFGACUIIIT OfSIGN ROOll.l
17331 SW 117 COURT
MIAMI, FL. 33177
BillTo:
CITY OF SOUTH MIAMI
5825 SW 68 ST.
SOUTH MIAMI, FL, 33143
Number: E2467
Date: 3/20/2023
Ship To:
I Event
~TH OF JULY
1-E_vi_en_t_Da_t_e ___ --4 li-E_ve_n_t _Loc_atlo_n _____ --1
4TH OF JULY _ PtAMER PARK ..._ _____ ____.
Quantit Description
8
4
6
12
2
4
4
Eurostage 2016 MOBILE STAGE
GENERATOR (35KW) W/POWER DISTRO
DAS AERO BA LINE ARRAY (4 PER SIDE)
DAS UX-218A SUBWOOFERS
DAS SML 12 A MONITORS
MIDAS M32 DIGITAL MIXER
MIC PACKAGE FOR BANDS W/STANDS, CABLES, DI, ASS.
WIRELESS MIC
CHAUVET SLIM PAR TRI 18 FOR STAGE WASH
LIGHT CONTROLLER
KUZAR K-50 LIFTS TOWERS FOR DELAYS
CARVIN TRX 3810A LINE ARRAY SPEAKERS
DAS CA215A POWERED SUBWOOFERS
MAKE PAYMENTS TO:
HIGH INTENSITY INC.
17331 SW 117 COURT
MIAMI, FL. 33177
Amount
$2,000.00
$650.00
$1,200.00
$600.00
$300.00
$150.00
$150.00
$100.00
$300.00
$100.00
$200.00
$200.00
$200.00
8
IHIGH ,Ill IN E S JY __ _
~ C N -., 111'-. -:.
OI I G RIDJ0RcatOIT Of.slGN A IWI
17331 SW 117 COURT
MIAMI , FL. 33177
Bill To:
CITY OF SOUTH MIAMI
5825 SW 68 ST.
SOUTH MIAMI , FL , 33143
IPO Number !Event
4TH OF JULY
Quantit Description
2
2
4
WIRELESS TRANSMITTER/RECEIVERS
SMALL GENERATOR/INVERTORS
TECHS.-SET UP/OPERATE/TEAR DOWN
MAKE PAYMENTS TO :
HIGH INTENSITY INC .
17331 SW 117 COURT
MIAMI , FL. 33177
Ship T o :
Event Date
4TH OF JULY
Total
~ntPaid
Amount Due
Number: E2467
Date: 3/20/2023
Event Location
PLAMER PARK
Amount
$100.00
$150.00
$2 ,500 .00
$8 ,900.00
$0 .00
$8,900 .00
9
4/20123 , 6 :02 PM Detail by Entity Name
) f(, ,4
r ~01" ;;r__,,~~_'j'J(.J! r.:.:
R§panment of State I o,v,sion of Co~ I Search Records 1 ~...fnl!.ly.l:mne I
Detail by Entity Name
Florida Profit Corporation
HIGH INTENSITY INC .
.Elling Information
Do cu me n t Number
F EI/EIN Numoer
ate F iled
t at e
t atu s
1 b:iru;ipal c\dd re,.s
17 331 SW 117 CT
, il AMI , FL 33177
hWlin g Add res s
1"733 1 SV, 7 ".::T
M1 AMI , FL 33'77
P17000034628
30-098994 3
04/14/2017
FL
A CTI V E
~gistered Agen Name & Addre ss
_L...I S, JOSEP-: E
M1AMI, CL 33· 77
'1fficer/D iq·~to, Detail
2me & Address
~.le P
LUIS , JOSEPH E
17 331 SW 117 CT
MI AMI , FL 331 77
Titi e V P
LUI S , LYDIA F
73 3 1 SW 117 CT
MI AMI , FL 331 77
Annual ReP.!!(Th
epo rt Year
2021
Filed Date
04 /07 /2021
DIVI S I O N OF CO RP O R _.T , NS
https ://~e a •~'1 .sunb1z org!l'1 q .J1 ry 1Corporat1onSearch /Search ResultDe ta1l?1nq u1ry type=E nt1tyName&d1rec t1o nType=l n1 1ial &sea rc hNameOrder=H IGHINT .. 112
10
Qty Item Info
1 Stage 20' >< 16' mobile
1 25 KW Super Quiet Generator
8 Mid/Hi top 12" Speakers
2 18" Dual Sub Speakers
4 Delay Towers Mid/Hi top 12 ' Speakers
6 12" Monitors Speakers
1 Allen & Heath Audio Mixer
10 Shure Microphones
1 Shure Microphones Wireless
1 Light console
---
16 LED RGBW wash lights
1 Audio Cables (SO)
10 Mic Stands
4 Stage Hands/ Tech
--
2 10 KW Generators (delay tower)
Location:City ofS
Miami
Dateof:July4th
Invoice: A-
Contact:
Date: llme:
Cost Each
$2,000.00
$650.00
$600 .00
$600.00
$300.00
$400 .0 0
$250.00
$300.00
$150 .00
$150.00
$400 .00
$100 .0 0
$100.00
$2,000 .0 0
$1,000.00
11
Valdes, Yvette
From: Valdes, Yvette
Sent:
To:
Tuesday, April 4, 2023 9:53 AM
Webster, John
Cc: Kulick , Steven P.
Subject: RE: 4th of July Stage and Audio Quote
Yes, only got one from those contacts. So I only have a total of two quotes.
From : Webster, John <JWebster@southmiamifl.gov>
Sen t : Tuesday, April 4, 2023 9:49 AM
To: Valdes, Yvette <YValdes@southmiamifl.gov>
Cc: Kulick, Steven P.<SKulick@southmiamifl.gov>
Subject: RE : 4th of July Stage and Audio Quote
Third quote never came in, the person I reached out to was already booked for that day, did you reach out to any of the
ones Steve sent you?
From: Valdes, Yvette <YValdes@southmiamifl.gov>
Sent: Tuesday, April 4, 2023 9:46 AM
To : Webster, John <J Webster@southmiamifl.gov >
Subject: RE: 4th of July Stage and Audio Quote
Did we ever get a quote from your guy?
From: Webster, John <JWebster@southmiamifl .gov >
Sent: Monday, March 27, 2023 4:28 PM
To: odyssey .prod@yahoo .com
Cc: Kulick, Steven P.<SKulick@southmiamifl.gov>; Valdes, Yvette <YValdes@southmiamifl.gov>
Subject: 4th of July Stage and Audio Quote
Good Afternoon Iggy,
Below is the list of equipment to quote.
Staging
20x16 Mobile Stage System
Power
Multiquip 25kw Generator
Speakers
4 JBL VRX 932 lap
2 JB VRX 932 lap
2 JB L VRX 918sp
5 JB 515 Eons
2 18' Genie Tower 550#
1 JBL SRX 815 MONITOR
1
12
Mixers
1 Allen & Heath
Microphones
1 Mic Package PG (6-58/6-57/1-48S-t-6ADl 100)
1 Drum Mic Package PG (1-52/3-56/2-81 )
1 Shure ULXD Wirele ss System w Beta 58 Handheld in pel ican case
i 1ting
l Generic Light jockey Dongle
2 RGBWAUV hex121P
Misc
1 Computer Laptop System
8 Rolls of 25 ' Mic Cab le
1150 32x10 Snake
2 50' Snake 8x4
8 Tripod Boom Stands
Laoor
Jul 4 22
12:00 PM 3 :00 PM 1 A2-AUDIO TECHNICIA N/Set Up 3 Ho ur(s)
12:00 PM 3:00 PM 1 STAGE HAND/Set Up 3 Hour(s)
5:00 PM 9:00 PM 1 Al-AUDIO TECHNICIAN/Show 4 Hour(s)
5:0:) PM 9:00 PM 1 STAGE HAND/Sho w 4 Hou r (s)
9:00 PM 9:00 PM 1 A2-AUD IO TECHNICIAN/Strike O Hour(s )
9:00 PM 9:00 P I 1 STAGE HAN D/Strike O Hour(s)
13
1. H igr; intensity Inc.
2. Odyssey Productions
3. Reflections {Previously used)
Lt, St;..;ge Depot
:::; s:::...-d··•:1e· ; ·1ne __.,._.H,.·5 '-·'
/, ivhJJii Srage Netvv1ork
8. :-~hE-tiV Sound
$8.900
$9,000
Not available
No rentals
Not local
i\Jot availab1e
1\iot available
i\iot available
i\Jot availabie
14
Valdes, Yvette
Fr om:
Sent:
To:
Scott Tl ...,mpson <scott@stagerental.co m>
Monday March 27, 2023 5:07 PM
Valdes , 'l ette
Re: Fourth of July Celebration -202 3
EMAIL RECEIVED FROM EXTERNAL SOURCE
H vette,
Thank you for reaching out. We are curre ntly sold out of al 4 of our mob ile stage s for 4th of July. I would try
Reflect ons Productions.
un ✓ion, Mar 27 , 2023 at 4:35 PM Valdes, Yvette <YValdes@southmiamifl.gov> wrote:
G0oa Afternoc,r,,
The City of South Miami is in search of stage, sound and lighting for the City's annual Fourth of July Celebration held at
Pa Irr er Park 6100 SW 67 th Avenue from 5pm-9pm on July 4, 2023.
BE:10 is breakdu\ n uf things we've us~c ,i the past.
If yoL are available please send me a proposal at your earliest conv enien ce.
Stag·ng
20x~ ~ Stage System
Power
Multiquip 25kw Generator
Spea ers
4 JBL RX 932 lap
2 JBL V RX 932 lap
1
15
Va l des, Yvette
Fro m :
Sent:
CHARLY Sound <charlysounddj@hotmail.com>
Thursday, March 23, 2023 12:11 AM
To: Valdes , Yvette
Subject: Re: South Miami -4th of July
EMAIL RECEIVED FROM EXTERNAL SOURCE
Hi Yvette, I w as checking if someone has the stage that you want but they are sold ou t, we have all sound sys tem and
lights.
Re gards
Charly
Sent from my T-Mobile 4G LTE Device
Ge t Outlook for Android
From: Valdes, Yvette <YValdes@southmiamifl.gov>
Sent: Wedn esday, March 22, 2023 5:51 :41 PM
To: HARLY Sound <charlysounddj@hotmail.com>
Subj e ct : RE: South Miami -4th of July
Hey just following up aga in to see if you have any stages available for the 4 th of Jul y.
Thank you,
YV
From: Valdes, Yvette
Se nt: Monday, March 20, 2023 10:16 AM
To: CHARLY Sound <charlysounddj@hotmail.com>
Subje ct: RE: South Miami -4th of July
Hey Char ly,
Just resending the be low email so I am oack on your raider . Please sen d me a quote at you r e arliest conve nie nce .
Thank you,
YV
From: Valdes, Yvette <YValdes@southmiamifl.gov>
Sent: Friday, March 17, 2023 11:16:07 AM
To: charlysounddj@hotmail.com <charlysounddj@hotmail.com >
Subject: South Miami -4th of July
Hi Charly,
1
16
Valdes, Yvette
From:
Sen t :
ernie li g htfxpros .com <erni e@lightfx p ros .com>
Tuesday, March 2 1, 202 3 1:44 PM
To: Valdes, Yvette
Sub "ect: RE : Fou rth of July -City of So uth M iam i
EMAIL RECEIVED FROM EXTERNAL SOURCE
Hi Yvette
Yes I did get the email and have been looking at it but I cant find another stage at this time . I have never been to your
show do you have a band or just a DJ ?
Than k you,
Ernie Ruiz
Light FX Pro's Miami Office
72 6 1 NW 43rd St
M iami , Fl 33166
o ff: 305 -760-4969
ce ll : 305-342-2403
fa x: 786-419-4959
www.lightfxpros.com
From: Valdes , Yv ette <YV a ld es@southm iamifl .gov>
Se nt : Tu esday , March 21, 2023 1:33 PM
To : erni e li gh t fxp ros .com <ernie@lightfxp ro s.com>
Subject: RE : Fo urth of July -City of South Mi ami
Hi Ernie,
W as ju st ch eck in g in to see if you rece ive d m y email belo w.
Thanks i n advance ,
Yvette E. Valdes
Evems and Sen io r Site Manager
City o f South M iami
www.southmiamifl .gov
Sp ecia l ven t s Divi sion
5825 68th St re et Suite 4
South Mi ami , FL 33 143
0: 305 -668-3873
So th M iami Sen ior Plaza
6701 S fl/ 62 n d Avenue
1