Res No 106-22-15859Agenda Item No:11.
City Commission Agenda Item Report
Meeting Date: August 16, 2022
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to execute a replacement multi-year Intergovernmental Agreement
with Miami-Dade County for canal maintenance for the Ludlam Glades and Broad Canals. 3/5 (City
Manager-Public Works & Engineering Dept.)
Suggested Action:
Attachments:
Memo for Interlocal Agreement MDC Canal Maint 8-3-22.docx
Reso_for_Interlocal_Agreement_MDC_Canal_Maint_8-3-22_rev_1CArev.docx
Res No 121-18-15154.pdf
South Miami 5-Year Full IA FY23-27.pdf
MDBR Ad.pdf
MH Ad.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
DATE:August 16, 2022
SUBJECT:A Resolution authorizing the City Manager to execute a replacement multi-year
Intergovernmental Agreement with Miami-Dade County for canal maintenance for the
Ludlam Glades and Broad Canals.
BACKGROUND:The Mayor and City Commission desire to execute a replacement multi-year
Stormwater Management Interlocal Agreement between the City of South Miami (City)
and Miami-Dade County executed on November 18, 2018, pursuant to Resolution No.
121-18-15154, whereas upon execution of this agreement, the City and Miami-Dade
County agree that once this Agreement is executed it shall supersede and replace the
Interlocal Agreement of November 18, 2018 and the two-year extension terminating
on September 30,2020 between the parties. The term of this Agreement shall be for a
period of five (5) years commencing on October 1,2022 and ending on September 30,
2027, provided however, either party may terminate this Agreement without cause
prior to the expiration date upon one (1) year’s advance written notice to the other
party of its decision to terminate this Agreement.
In an effort to continue the routine maintenance partnership, the Miami-Dade County
has submitted the attached agreement to maintaining the City’s Ludlam Glades and
Broad Canals Systems. With this agreement, Miami-Dade County will provide culvert
cleaning, herbicide treatment as needed, mechanical harvesting, and slope mowing at
Ludlam Glades canal, and obstruction removal as needed. This Routine maintenance
will protect and promote the public health, safety, and general welfare through the
management of stormwater run-off, maintain and improve water quality and preserve
and enhance the environmental quality of the receiving waters, control flooding that
results from rainfall events, deter unmanaged rainwater from eroding sandy soils and
causing sedimentation, help preserve the habitat of aquatic plants and animals, and
promote intergovernmental cooperation in effectively and efficiently managing
stormwater run-off.
AMOUNT:Amount not to exceed the estimated maximum five (5) year cost of $476,499 or $95,300
per year based on the provided Level of Service.
FUND &ACCOUNT:The expenditure shall be charged annually $95,300 to the to the Stormwater Drain
Trust Fund Account number 111-1730-541-3450 that has a balance of $65,130.85
before this request was made.
ATTACHMENTS: Resolution
Resolution No. 121-18-15154
ReplacementStormwater Management Interlocal Agreement FY23-27
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STORMWATER MANAGEMENT
INTERLOCAL AGREEMENT
between
THE CITY OF SOUTH MIAMI
AND
THE MIAMI-DADE COUNTY STORMWATER UTILITY
MIAMI-DADE COUNTY
STORMWATER UTILITY (305) 372-6688
701 NORTHWEST FIRST COURT, SUITE 500
MIAMI, FL 33136
MIAMI-DADE COUNTY, FLORIDA
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STORMWATER MANAGEMENT
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF SOUTH MIAMI (CITY)
AND
THE MIAMI-DADE COUNTY STORMWATER UTILITY (UTILITY)
THIS INTERLOCAL AGREEMENT, [the "Agreement"] by and between the Miami-
Dade County Stormwater Utility, a public body corporate and politic, through its governing
body, the Board of County Commissioners of Miami-Dade County, Florida [hereinafter
sometimes referred to as "UTILITY",] and the City of South Miami, a Florida Municipal
Corporation, through its governing body, the South Miami City Commission of the City of South
Miami, Florida [hereinafter sometimes referred to as "CITY",] is entered into as follows:
WITNESSETH
WHEREAS, Section 403.0893, Florida Statutes (F.S.), authorizes the establishment of
stormwater utilities to plan, construct, operate, and maintain stormwater management systems;
and
WHEREAS, the Board of County Commissioners of Miami-Dade County, did, by
adoption of Miami-Dade County Ordinances No. 91-66 and Ordinance No. 91-120, as amended
by Ordinance Nos. 92-44 and 92-86, create a stormwater utility [hereinafter referred to as the
"UTILITY"], and which UTILITY may operate within a municipality or municipalities; and
WHEREAS, it is the intent of the UTILITY and the CITY, through this Agreement, to
establish relationships and responsibilities for the maintenance of shared stormwater systems by
the CITY and the UTILITY; and
WHEREAS, the UTILITY and the CITY recognize that there are operating costs, as well
as benefits, associated with maintaining shared stormwater drainage systems; and
WHEREAS, the UTILITY and the CITY want to share these costs in proportion to the
drainage area, the service provided, and the benefits received,
Now, therefore, in consideration of the mutual promises and covenants contained herein
and the mutual benefits to be derived from this Agreement, the parties hereto agree as follows:
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ARTICLE I
PURPOSES
The UTILITY and the CITY enter into this Agreement to further the following
purposes:
(1) to protect and promote the public health, safety, and general welfare through the
management of stormwater run-off;
(2) to maintain and improve water quality and preserve and enhance the
environmental quality of the receiving waters;
(3) to control flooding that results from rainfall events;
(4) to deter unmanaged rainwater from eroding sandy soils and causing
sedimentation;
(5) to help preserve the habitat of aquatic plants and animals;
(6) to promote intergovernmental cooperation in effectively and efficiently managing
stormwater run-off;
(7) to maintain and repair shared stormwater systems located within the limits of the
drainage service areas in accordance with the approved plans. These include maintaining canals,
and any required maintenance of flow control structures and stormwater pump stations and their
mechanical and electrical components; maintaining stormwater systems as determined by
conditions of the system, prevailing environmental conditions, and the level of service
established.
(8) to provide a mechanism for the UTILITY and the CITY to share and allocate the
cost of maintaining and repairing shared stormwater drainage systems as stated in (7), above.
ARTICLE II
DEFINITIONS
Agreement shall mean this document, including any written amendments, attachments,
and other written documents, which are expressly incorporated by reference.
Stormwater Management Plans shall mean stormwater management plans developed by
both the CITY and by the UTILITY, to meet the required level of service as established in their
respective stormwater management programs or master plan pursuant to Florida Statute
403.0891.
CITY Stormwater Utility Budget shall mean the CITY’s developed and approved fiscal
year budget which includes a component for stormwater management of its drainage system,
including capital and operating outlays necessary to maintain the level of service established in
the CITY’s Stormwater Management Plans.
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Utility Stormwater Budget shall mean the UTILITY’s developed and approved fiscal
year budget for stormwater management of its drainage system, including capital and operating
outlays necessary to maintain the level of service established in the Utility’s Approved Plans.
Shared Stormwater Drainage System shall mean that portion of the drainage system
owned by either the CITY or the UTILITY to which both the CITY and the UTILITY contribute
stormwater runoff and which is further identified in Attachment “A”.
Costs allocable to the CITY shall mean those portions of the actual maintenance and
operating outlays budgeted by the UTILITY in its yearly budget process, which are allocated to
the CITY based on the CITY’s relative stormwater runoff contribution to the shared portion of
the stormwater drainage system of the UTILITY.
Costs allocable to the Utility shall mean those portions of the actual maintenance and
operating outlays budgeted by the CITY in its yearly budget process, which are allocated to the
UTILITY based on the UTILITY’s relative stormwater runoff contribution to the shared portion
of the stormwater drainage system of the CITY.
Operating Outlays shall mean expenses budgeted by the CITY and the UTILITY which
are actual expenses incurred in each fiscal year, which due to their nature are considered
reoccurring expenses to sustain yearly stormwater drainage operations.
Capital Outlays shall mean expenses budgeted by the CITY and the UTILITY which are
actual expenses incurred in each fiscal year, which due to their nature are considered non -
reoccurring and producing a long term benefit to the users. The yearly charges allocable to the
CITY or to the UTILITY shall be that amount prorated, plus interest charges and administrative
fees, for no longer than the calculated useful life of the capitalized item in no case exceeding 20
years. A separate Interlocal Agreement is required for any approved Capital Outlays that may be
amortized beyond the life of this Agreement.
Fiscal Year shall mean the period beginning on October 1 and ending on September 30 of
the following year.
Force Majeure shall mean an act of God, epidemic, lightning, earthquake, fire, explosion,
hurricane, flood or similar occurrence, strike, an act of a public enemy, or blockade, insurrection,
riot, general arrest or restraint of government and people, civil disturbance or similar occurrence,
which has had or may reasonably be expected to have a material adverse effect on the rights or
obligations under this Agreement, and which, by the exercise of due diligence, such parties shall
not have been able to avoid. Such acts or events DO NOT INCLUDE inclement weather (except
as noted above) or the acts or omissions of subcontractors, third-party contractors, material men,
suppliers, or their subcontractors, unless such acts or omissions are otherwise encompassed by
the definition set forth above.
Maintenance is defined by, and limited to, the tasks listed in the Attachment “B” or other
related stormwater drainage tasks agreed to by both parties’ Project Managers.
Project Manager shall mean the persons designated by the CITY and by the UTILITY to
serve as the representative of each for the purposes of exchanging communications and to issue
and receive directives pursuant to and within the powers provided under this Agreement.
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Written notice shall mean written communication between the Project Managers.
ARTICLE III
STATEMENT OF WORK
The CITY AND the UTILITY shall fully and timely perform all work tasks described in
this Statement of Work:
The CITY shall maintain and repair shared stormwater systems located within the limits
of the drainage service areas in accordance with this Agreement and the CITY’s stormwater
management plan. The CITY shall be responsible for maintaining aesthetic conditions only on
canals and other water bodies within the CITY’s boundary by providing for litter and minor
debris removal as needed, and at no cost to the County.
The UTILITY shall maintain, repair, and enhance shared stormwater management
systems located within the limits of the drainage service areas in accordance with Attachment
“A” and Attachment “B”.
The CITY’s relative stormwater runoff contribution to the UTILITY’s shared drainage
system and the UTILITY’s relative stormwater runoff contribution to the shared drainage system
is depicted in Attachment “A”.
ARTICLE IV
TERM OF THE AGREEMENT
The term of this Agreement shall be for a period of five (5) years commencing on
October 1, 2022 and ending on September 30, 2027, provided however, either party may
terminate this Agreement without cause prior to the expiration date upon one (1) year’s advance
written notice to the other party of its decision to terminate this Agreement.
ARTICLE V
CITY AND UTILITY RESPONSIBILITIES
A. Upon the request of either the CITY or the UTILITY, each shall share
information in matters related to operations, maintenance, design and construction costs and cost
allocation determinations associated with shared drainage systems.
B. The CITY and the UTILITY shall provide notice to each other, as provided, in
this Agreement designating their respective Project Manager. Each shall promptly notify each
other of any change in the Project Manager designation by written notice as specified in this
Agreement.
C. Commencing with Fiscal Year 2022-2023, and after approval of the Agreement,
the costs allocable to the CITY and the costs allocable to the UTILITY based on the relative
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stormwater runoff contribution to each other’s shared portion of the stormwater drainage systems
are included in this Agreement and presented as described in Attachment “B”. Estimated total
expenditures for the term of this Agreement are also included and shall not be exceeded.
D. The tasks and levels of service set forth in Attachment “B” may be adjusted by
the UTILITY with prior notice to the CITY due to prevailing environmental conditions,
maintenance needs, or ownership, provided that the total annual estimated expenditures are not
exceeded. The CITY may also request modifications to the tasks or level of services set forth in
Attachment “B”. Any such work requested by the CITY shall commence within reasonable time
after the request has been made to the UTILITY. If the tasks and level of service must be
adjusted in such a manner that the annual estimated expenditure will be exceeded in any given
year, then prior written approval by both parties’ Project Managers must be obtained. However,
the total five-year cost of the Agreement shall not be exceeded.
E. Payments by the CITY are to be made within 30 days after the bill presentation.
In the event of a dispute on the billed amount, the CITY may notify the UTILITY of the nature
of the dispute and the UTILITY shall make arrangements for the pertinent records to be made
available for inspection by the CITY, as indicated under Article V (H) of this Agreement. Upon
resolution of the dispute, payments by the CITY are to be made within 30 days. In the event of
an overpayment by the CITY, the UTILITY shall reimburse the CITY within 30 days after
verification of the overpayment by the UTILITY.
F. The CITY and the UTILITY shall maintain financial records pertaining to this
Agreement for five (5) years after the expiration of this Agreement, and shall make them
available for inspection and copying at the place where the records are maintained within a
reasonable time after receiving a records request.
G. The CITY and the UTILITY shall each be responsible for procuring
independently all necessary permits in the performance of their respective work under this
Agreement.
H. The CITY and the UTILITY shall each comply with all applicable regulations,
ordinances and laws in effect in the performance of this Agreement.
I. If requested, the UTILITY will provide a tentative yearly maintenance schedule at
the beginning of each fiscal year. As an update to the yearly maintenance schedule, the UTILITY
will coordinate (via e-mail or telephone) with the CITY within 48 hours prior to commencing
work in the CITY. The UTILITY contact for maintenance activities will be the Chief of Miami-
Dade County Department of Transportation and Public Works Road, Bridge, and Canal
Maintenance Division.
ARTICLE VI
NO THIRD PARTY BENEFICIARIES OR OTHER PARTIES TO THE AGREEMENT
A. It is the intent and understanding of the parties that this Agreement is solely for
the CITY and the UTILITY. No person or entity other than the CITY or the
UTILITY shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as a third-party beneficiary or otherwise.
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B. Nothing in this Agreement expressed or implied is intended to confer upon any
person other than the parties hereto any rights or remedies under or by reasons of
this Agreement.
ARTICLE VII
DEFAULT
CITY Event of Default
Without limitation, the failure by the CITY to substantially fulfill any of its material
obligations in accordance with this Agreement, unless such failures are justified by Force
Majeure, shall constitute a "CITY event of default". The UTILITY shall not be required to
provide one year prior notice as required under Article IV before terminating this Agreement for
default. If the UTILITY determines that a CITY event of default has occurred, the UTILITY
shall provide written notice of such default to the CITY and allow the CITY a thirty (30)
calendar day period to rectify the “CITY event of default”.
In the event that the UTILITY determines that the CITY event of default has not been rectified,
the UTILITY shall have the right to terminate the Agreement with the following cumulative and
independent rights and remedies:
1. The right to declare that this Agreement together with all rights granted to the
CITY are terminated, effective upon such date as is designated by the UTILITY.
2. Any and all rights and remedies provided under federal laws and the laws of the
State of Florida.
UTILITY Event of Default
Without limitation, the failure by the UTILITY to substantially fulfill any of its material
obligations in accordance with this Agreement, unless such failures are justified by Force
Majeure, shall constitute a “UTILITY event of default”. The CITY shall not be required to
provide one year prior notice as required under Article IV before terminating this Agreement for
default. If the CITY determines that a UTILITY event of default has occurred, the CITY shall
provide written notice of such default to the UTILITY and allow the UTILITY a thirty (30)
calendar day period to rectify the “UTILITY event of default”.
In the event that the CITY determines that the UTILITY event of default has not been rectified,
the CITY shall have the right to terminate the Agreement with the following cumulative and
independent rights and remedies:
1. The right to declare that this Agreement together with all rights granted to the
UTILITY are terminated, effective upon such date as is designated by the CITY.
2. Any and all rights and remedies provided under federal laws and the laws of the
State of Florida.
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ARTICLE VIII
GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida. The UTILITY and the CITY agree to submit to service of process and
jurisdiction of the State of Florida for any controversy or claim arising out of or relating to this
Agreement or a breach of this Agreement. Venue for any court action between the parties for
any such controversy arising from or related to this Agreement shall be in the Eleventh Judicial
Circuit in and for Miami-Dade County, Florida, or in the United States District Court for the
Southern District of Florida, in Miami-Dade County, Florida.
ARTICLE IX
ENTIRETY OF AGREEMENT
The parties agree that there are no commitments, agreements, or understandings
concerning the subject matter of this Agreement that are not contained in this Agreement, and
that this Agreement contains the entire agreement between the parties as to all matters contained
herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated
upon any prior representations or agreements, whether oral or written. It is further agreed that
any oral representations or modifications concerning this Agreement shall be of no force or
effect, and that this Agreement may be modified, altered or amended only by a written
amendment duly executed by both parties hereto or their authorized representatives.
ARTICLE X
HEADINGS
Captions and headings in this Agreement are for ease of reference only and do not
constitute a part of this Agreement and shall not affect the meaning or interpretation of any
provisions herein.
ARTICLE XI
(intentionally left blank)
ARTICLE XII
REPRESENTATION OF CITY
The CITY represents that this Agreement has been duly authorized, executed and
delivered by the City Commission of the City of South Miami, as the governing body of the
CITY and it has the required power and authority to perform this Agreement and has granted the
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CITY Manager or the CITY Manager's Designee the required power and authority to perform
this Agreement.
ARTICLE XIII
REPRESENTATION OF UTILITY
The UTILITY represents that this Agreement has been duly approved, executed and
delivered by the Board of County Commissioners, as the governing body of the UTILITY, and it
has granted the Miami-Dade County Mayor or the Mayor's Designee the required power and
authority to perform this Agreement.
ARTICLE XIV
WAIVER
There shall be no waiver of any right related to this Agreement unless in writing and
signed by the party waiving such right. No delay or failure to exercise a right under this
Agreement shall impair such right or shall be construed to be a waiver thereof. Any waiver shall
be limited to the particular right so waived and shall not be deemed a waiver of the same right at
a later time or of any other right under this Agreement.
ARTICLE XV
INVALIDITY OF PROVISIONS, SEVERABILITY
Wherever possible, each provision of this Agreement shall be interpreted in such manner
as to be effective and valid under applicable law, but if any provision of this Agreement shall be
prohibited or invalid under applicable law, such provision shall be ineffective to the extent of
such prohibition or invalidity, without invalidating the remainder of such provision or the
remaining provisions of this Agreement, provided that the material purposes of this Agreement
can be determined and effectuated.
ARTICLE XVI
INDEPENDENT CONTRACTOR
The CITY shall perform all work and services described herein as an independent
contractor and not as an officer, agent, servant, or employee of the UTILITY. CITY shall have
control of the work performed in accordance with the terms of this Agreement and of all persons
performing the same, and CITY shall be responsible for the acts and omissions of its officers,
agents, employees, contractors, and subcontractors, if any.
The UTILITY shall perform all work and services described herein as an independent
contractor and not as an officer, agent, servant, or employee of the CITY. UTILITY shall have
control of the work performed in accordance with the terms of this Agreem ent and of all persons
performing the same, and UTILITY shall be responsible for the acts and omissions of its
officers, agents, employees, contractors, and subcontractors, if any.
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Nothing in this Agreement shall be construed as creating a partnership or joint venture
between the UTILITY and the CITY.
ARTICLE XVII
INDEMNIFICATION
The CITY shall indemnify and hold harmless the UTILITY and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorney’s fees and
costs of defense, which the UTILITY or its officers, employees, agents or instrumentalities may
incur as a result of claims, demands, suits, causes of actions or proceedings of any ki nd or nature
arising out of, relating to or resulting from the performance of this Agreement by the CITY or its
employees, agents, servants, partners, principals or subcontractors. CITY shall pay all claims
and losses in connection therewith and shall investigate and defend all claims, suits or actions of
any kind or nature in the name of the UTILITY, where applicable, including appellate
proceedings, and shall pay all costs, judgements and attorney’s fees which may issue thereon.
Provided, however, this indemnification shall only be to the extent and within the limitations of
Section 768.28 Fla. Stat., subject to the provisions of that Statute whereby the CITY shall not be
held liable to pay a personal injury or property damage claim or judgement by any one person
which exceeds the sum of $200,000, or any claim or judgement or portions thereof, which, when
totaled with all other claims or judgement paid by the CITY arising out of the same incident or
occurrence, exceed the sum of $300,000 from any and all personal injury or property damage
claims, liabilities, losses or causes of action which may arise as a result of the negligence of the
CITY.
The UTILITY does hereby agree to indemnify and hold harmless the CITY to the extent and
within the limitations of Section 768.28 Fla. Stat., subject to the provisions of that Statute
whereby the UTILITY shall not be held liable to pay a personal injury or property damage claim
or judgement by any one person which exceeds the sum of $200,000, or any claim or judgements
or portions thereof, which, when totaled with all other occurrence, exceeds the sum of $300,000
from any and all personal injury or property damage claims, liabilities, losses and causes of
action which may arise solely as a result of the negligence of the UTILITY. However, nothing
herein shall be deemed to indemnify the CITY from any liability or claim arising out of the
negligent performance or failure of performance of the CITY or any unrelated third party.
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IN WITNESS THEREOF, the parties hereto through their duly authorized representatives hereby
execute this Agreement.
Attest: CITY OF SOUTH MIAMI, FLORIDA
6130 Sunset Drive
South Miami, FL 33143
Attn: Ms. Shari Kamali, City Manager
(305) 663-6338
___________________ _________ Authorized signature on behalf
City Clerk Date of the City of South Miami, Florida.
By: ________________________ ____________
City Manager Date
MIAMI-DADE COUNTY BOARD OF COUNTY
COMMISSIONERS, FLORIDA AS GOVERNING
BODY OF THE MIAMI-DADE COUNTY
STORMWATER UTILITY
By: _______________________ ____________
Mayor or Mayor's Date
Designee
.
Stephen P. Clark Center
111 N.W. 1 Street
Miami, Florida 33128
HARVEY RUVIN, CLERK
Attest:
By: _______________________ ____________
Deputy Clerk Date
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ATTACHMENT "A.1"
CITY OF SOUTH MIAMI
CANAL DRAINAGE AREAS and % SHARE
DRAINAGE AREA (SQ MILES)% SHARE
1.381 57%
1.045 43%
N/A 100%
N/A 100%
BROAD CANAL (N of SW 58 St culvert):
FLOOD CONTROL STRUCTURES
CANALS AND
BROAD CANAL (S of SW 58 St culvert):
Fully enclosed by City
Fully enclosed by City
LUDLAM GLADES CANAL:
1. City of South Miami
2. Miami-Dade County
LUDLAM GLADES STRUCTURE:
Same percent share as above
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LUDLAM GLADES CANALSNAPPER CREEK CANAL BROAD CANALCORAL GABLES
UNINCORPORATED MIAMI-DADE
SOUTH MIAMI
PINECREST
UNINCORPORATED MIAMI-DADE
SOUTH MIAMI
S W 4 0 T H S T
SR 878 SW 57TH AVES W 5 6 T H S T SW 67TH AVES W 8 0 T H S TSW 72ND AVESW 62ND AVES W 6 4 T H S T PONCE DE LEON BLVDALHAMBRA CIRS W 8 8 T H S T
S W 8 5 T H S T SW 58TH AVESW 70TH AVESW 77TH AVESAN AMARO DRD AD EL AN D MA LLSW 77TH CTSW 75TH AVESW 88 TH S T
SR 878 RAMP
S W 4 8 T H S T
S R 8 7 8 R A M P
CITY OF SOUTH MIAMI CANALS AND DRAINAGE AREAS
1.381 sq miles
LEGEN D
Ludlam Glades Structure
Drainage Basin Boundary
City of South Miami
Unincorporated Miami-D ade
1.045 sq miles
0 1,500 3,000 4,500 6,000750Feet
Map: SouthMiami.mdx / File:SouthMiami.pdfDate:03/19/2009 / By: MP
TOTAL DRAINAGE AREA = 2.426 sq miles
SW 58 ST CULVERT
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ATTACHMENT "B"
Miami-Dade County Canal Maintenance Estimated Costs
City of South Miami
FY 2023 -27
Culvert Cleaning - Above Water
1 2 3 4 % Share Cost
Ludlam Glades Canal $2,000 $4,000 $6,000 $8,000 57%$2,280
Broad Canal (SW 58 St culvert)$150 $300 $450 $600 100%$300
Broad Canal (SW 62 Av culvert)$250 $500 $750 $1,000 100%$500
sub-total $2,400 $4,800 $7,200 $9,600 $3,080
$3,080
Line Item 1
Culvert Cleaning - Below Water
1 2 3 4 % Share Cost
Ludlam Glades Canal $5,000 $10,000 $15,000 $20,000 57%$5,700
Broad Canal (SW 58 St culvert)$500 $1,000 $1,500 $2,000 100%$1,000
Broad Canal (SW 62 Av culvert)$500 $1,000 $1,500 $2,000 100%$1,000
sub-total $6,000 $12,000 $18,000 $24,000 $7,700
$7,700
Line Item 2
Herbicide Treatment (Not scheduled: performed if needed)
1 2 3 4 % Share Cost
Ludlam Glades Canal $10,500 $21,000 $31,500 $42,000 57%$11,970
Broad Canal (S of SW 58 St culvert)$3,000 $6,000 $9,000 $12,000 100%$6,000
Broad Canal (N of SW 58 St culvert)$2,500 $5,000 $7,500 $10,000 100%$5,000
sub-total $16,000 $32,000 $48,000 $64,000 $22,970
$22,970
Line Item 3
Mechanical Harvesting
1 2 3 4 % Share Cost
Ludlam Glades Canal $44,000 $88,000 $132,000 $176,000 57%$25,080
Broad Canal (S of SW 58 St culvert)$7,000 $14,000 $21,000 $28,000 100%$7,000
Broad Canal (N of SW 58 St culvert)$6,500 $13,000 $19,500 $26,000 100%$6,500
sub-total $57,500 $115,000 $172,500 $230,000 $32,080
$32,080
Line Item 4
Selected Level of Service Shown Shaded
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (2 cycles)
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (2 cycles)
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (2 cycles)
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (1 cycle)
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ATTACHMENT "B"
Miami-Dade County Canal Maintenance Estimated Costs
City of South Miami
FY 2023 -27
Mowing - Flat
1 2 3 4 % Share Cost
Ludlam Glades Canal 57%
Broad Canal (S of SW 58 St culvert)100%
Broad Canal (N of SW 58 St culvert)100%
sub-total
$0
Line Item 5
Mowing - Slope
1 2 3 4 % Share Cost
Ludlam Glades Canal $500 $1,000 $1,500 $2,000 57%$1,140
Broad Canal (S of SW 58 St culvert)$0 $0 $0 $0 100%$0
Broad Canal (N of SW 58 St culvert)$0 $0 $0 $0 100%$0
sub-total $500 $1,000 $1,500 $2,000 $1,140
$1,140
Line Item 6
Obstruction Removal (Not scheduled: performed if needed)
Canal 1 % Share Cost
Ludlam Glades Canal $2,000 57%$1,140
Broad Canal (S of SW 58 St culvert)$2,000 100%$2,000
Broad Canal (N of SW 58 St culvert)$2,000 100%$2,000
sub-total $6,000 $5,140
$5,140
Line Item 7
Emergency Repair / Preventative Mitigation (Not scheduled: performed if needed)
1 % Share Cost
Ludlam Glades Canal $13,000 57%$7,410
Broad Canal (S of SW 58 St culvert)$5,000 100%$5,000
Broad Canal (N of SW 58 St culvert)$5,000 100%$5,000
sub-total $23,000 $17,410
$17,410
Line Item 8
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (0 cycles)
Canal Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (4 cycles)
Per occurrence Municipality's
City's Annual Cost at Current Level of Service (1 event)
Canal Per occurrence Municipality's
City's Annual Cost at Current Level of Service (1 event)
44
ATTACHMENT "B"
Miami-Dade County Canal Maintenance Estimated Costs
City of South Miami
FY 2023 -27
Flood Control Structure Maintenance
1 12 26 52 % Share Cost
Ludlam Glades Structure $390 $4,680 $10,140 $20,280 57%$5,779.80
sub-total $390 $4,680 $10,140 $20,280 $5,780
$5,780
Line Item 9
$147,440
$737,200
52,140
260,700
SOUTH MIAMI NOT-TO-EXCEED ANNUAL COST $95,300
$476,500
NOTES:
(1)
(2)Canal maintenance does not include aesthetic cleaning such as debris or litter removal.
(3)
(4)
(5)
(6)
Structure Name Cycles per Year Municipality's
City's Annual Cost at Current Level of Service (26 cycles)
SUMMARY OF COSTS
Emergency Repair/Preventatative Mitigation requires City's approval of cost-share estimate prior to performing any such work
(e.g. canal bank stabilization, headwall repair, post-storm cleanup)in order to invoice the City.
In-water Herbicide Treatment to be performed only as an alternative to Mechanical Harvesting, to ensure flow, and at the
discretion of the County.
Out-of-water Herbicide Treatment will be performed within the limits of the City, only at the City's request. If not requested, the
City will be responsible to maintain vegetation on the banks of the canals within the boundaries of the City, and at no cost to the
County.
MDC SWU ANNUAL COST (before reimbursement)
MDC SWU 5-YEAR COST (before reimbursement)
MDC SWU ANNUAL COST-SHARE (after reimbursement)
MDC SWU 5-YEAR COST-SHARE (after reimbursement)
SOUTH MIAMI NOT-TO-EXCEED 5 YEAR COST
Line Items 1 through 9
(numbers may appear off due to rounding)
Costs are estimated costs based on the proposed Level of Service.
Obstruction Removal will be performed at the County's discretion, and may include tasks such as Dead Animal Removal, Cut
Vegetation, and Debris Removal by Hand.
45
M IAM I-DA DE
STATE OF FLORIDA
COUNTY O F MIAMI ·DA DE :
Before the undersigned authority personally appeared
MARIA MESA , who on oath says that he or she is the LEGAL
CLERK , Legal Notices of the Miami Da il y Business Review flki
a Miam i Review , a daily (except Saturday , Sunday and
Legal Holiday s) newspaper , published at Miam i In Miami-Dade
County, Florida ; thai the attached copy of advertisement ,
being a Legal Advertisement of Notice in the matter o f
CITY OF SOUTH MIAMI · PUBLIC HEARINGS· AUG . 16 , 2022
in the XXXX Court,
was published in said newspaper by print in the issues of
and/or by publicati on on the newspaper's website , if
authorized . on
0810512022
Affiant further says that the newspaper compl ies with all
legal requirements lor publication in chapter 50 , Florida
Statutes .~_-:::;;>""~--"",
Swor to and su cribed before me this
'~~
(SEAL)
MARIA MESA personally known to me
"'~;P,:~'" e .i..i'~RA l:iOY.AS
iPo··AT" Comm ission # HH 167442 !~ .. ~~~~j Expires November 2, 2025 ·~~~k¥.~?~/ Sond!d 1:...1.1 Troy Fail insllranc.1 600-385-1019
CITY OF SOUTH MIAMI, FLORIDA
CITY COMM ISSION
NOTICE OF PUBLIC HEARINGS
In order to balance the need for the City of South Miami 10 function and
conduct vital business during the COVID 19 pandemic and, at the same
time. to protect t he health, safety and welfare of its cit izens, officers.
officials and administrative staff, and pursuant City of South Miami Code,
Chapter 286.011, Fla. Stal, the City's Home Rule Powers, and City Manager's
declaration of a state of emergency due to the Coronavirus, the City will be
holding its City Commission Meeting live in chambers and VIRTUALLY
through communications media technology (CMT) until the state of emergency has
ended or social distancing is no longer requ ired by any relevant Executive
Orders. All Commission members will participate in Chambers or by video
co nferencing through the Zoom platfonn and members of the public may
join the meeting via Zoom at ~Q9.!!ldJl!l¥.~(t5:.6636338) and participate. At
a minimum, at least three members of the City Commission will be physically
present in the City Commission Chambers 1 and they will be broadcast on
the Zoom platform along with all other members of the Commission , City Staff
and the public who may attend remotely from the Commission Chambers
and from other locations.
The meeting is scheduled to begin on Tuesday. August 16.2022, at 7:00 pm.
to consider the fo!lowing public hearing item(s):
A Reso lution authorizing the City Manager to execute a multi-year
Intergovernmental Agreement with Miami-Dade County for canal maintenance
for the Ludlam Glades and Broad Canals.
A Resolution authorizing the City Manager to execute an agreement and
to procure professional catering services with Sushi Maki Catering Corp
d/b/a Medley Gourmet Foods for the City's senior meals prog ram.
A Resolution authorizing the City Manager to enter into a multi-year agreement
with Management Partners, Inc .• for perfonnance-based audit services
for each City division/department pursuant to the City Charter.
A Resolution relating to the appeal filed by Stunnas Fit ue from a decision of
the City Manager regarding an order to show cause why the Business
Tax Receipt of the company should not be revoked.
46
•
An Ordinance granting a fra nchise agreement to Florida Power & Ugh!
Company for Electric Vehicle Charging Stations, located within the South
Miami Parking Garage, 5829 SW 73rd Street, South Miami, FL 33143 and
authorizing the City Manager to execute the Electric Vehicle Charging
Equ ipment Agreement.
If you desire 10 present eYidence or YO! r are 'mabla to use ~~ are
procedures to follow and other options availa bl e including a dedicated
phone line to listen and participate in the meeting and limited public
attendance, all of which is set forth in the meeting notice posted at City
Hall and at http://www.southm tamifl. ov/~O/Public-Meetinas-Notices.
Anyone who wishes to review pending application, supporting ciocAJmeotatioo
or who desire to have documents made available for viewing by everyone
during the meeting must contact the City Clerk by calling 305-663-6340.
1 The minimum standards for adopting a reso lution or enacting an ordinance
are set forth in 166.041(4) ••• A majortty of the members of the governing body
shalf constitute a quorum. An affirmative vote of a majority of a quorum
present is necessary to enact any ordinance or adopt any resolution; ~ ..
Note that pursuant to Florida Statutes 286.0105, a person who decides to
appeal any decision made by a Board, Agency or Commission with respect
, to any matter considered at its meeting or hearing, a record of the proceedings
will be required for said appeal and such person will be required to have a
verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal is to be based.
ADA:. To request a modification to a policy, practice or procedure or 10 request
an auxiliary aide or service in order to participate in a City program, activity
or event, you must on or before 4:00 p.m. 3 business days before the
meeting (not counting the day of the meeting) deliver your request to the
City Clerk by telephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npayne@so uthmiamifl.gov.
8/5
Nkenga A. Payne, CMC, FCRM
City Clerk
22-11510000612701M
47
SUNDAY AUGUST 7 2022 NEIGHBORS ...................................................................................................19SE
48