Res No 007-23-15941RESOLUTION NO. 007-23-15941
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA
AUTHORIZING THE CITY MANAGER TO WAIVE RENTAL FEES AND TO ISSUE A PERMIT FOR
SOUTH MIAMI MIDDLE SCHOOL FOR HOME REGULAR SEASON AND PLAYOFF FLAG
FOOTBALL AND BASKETBALL GAMES AT PALMER PARK AND GIBSON-BETHEL COMMUNITY
CENTER, RESPECTIVELY.
WHEREAS, South Miami Middle School ("the Applicant") is comprised of multiple competitive
athletic programs and is led by Mr. Marcos Acevedo, PE Teacher and Athletic Director; and
WHEREAS, the Applicant has requested the use of the open green space at Palmer Park for
up to six (6) regular season home games and two (2) playoff home games; and
WHEREAS, the Applicant has also requested the use of the indoor basketball gymnasium at
the Gibson-Bethel Community Center for up to six (6) basketball games including regular season and
playoffs; and
WHEREAS, upon approval of this request, the Applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured; and
WHEREAS, the Applicant is requesting a rental fee waiver in the amount of $1,000; and
WHEREAS, the City Commission finds that waiver of the rental fee and issuance of the permit
as set forth herein is in the best interests of the City.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. Recitals Adopted. The foregoing recitals are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this resolution upon adoption hereof.
Section 2. Authorization. The City Manager is hereby authorized to waive rental fees in the
amount of $1,000 and issue a permit for South Miami Middle School for its 2023 home regular season
and playoff flag football and basketball games at Palmer Park and the Gibson-Bethel Community
Center, respectively.
Section 3. Implementation. The City Manager is hereby authorized to take any and all
necessary action to implement the purposes of this Resolution.
Section 4. Corrections. Conforming language or technical scrivener-type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of this resolution is for
Page 1 of 2
Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: January 17, 2023
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING
THE CITY MANAGER TO WAIVE RENTAL FEES AND TO ISSUE A PERMIT FOR SOUTH MIAMI MIDDLE
SCHOOL FOR HOME REGULAR SEASON AND PLAYOFF FLAG FOOTBALL AND BASKETBALL GAMES AT
PALMER PARK AND GIBSON-BETHEL COMMUNITY CENTER, RESPECTIVELY. 3/5 (CITY
MANAGER-PARKS & RECREATION DEPT.)
Suggested Action:
Attachments:
MEMO- SM Middle School.pdf
Resolution Authorizing Waiver of Permit Fees South Miami Middle School CAv2.docx
SMMS 2023 Rental Applications.pdf
SM Fee Waiver Letter.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO: The Honorable Mayor & Members of the City Commission
FROM: Shari Kamali, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: January 17, 2023
SUBJECT: A Resolution authorizing the City Manager to waive rental fees and to issue a permit
for South Miami Middle School for its home regular season and playoff flag football
and basketball games at Palmer Park and the Gibson-Bethel Community Center,
respectively.
BACKGROUND: South Miami Middle School (“the applicant”) is comprised of multiple competitive
athletic programs and is led by Mr. Marcos Acevedo, PE Teacher and Athletic
Director. In previous years, the applicant has used Palmer Park for its home flag
football competitions and the Gibson-Bethel Community Center for its home
basketball games.
The applicant has requested the use of the open green space at Palmer Park for up
to six (6) regular season home games and two (2) playoff home games. The exact
number of games—not to exceed 8—will consist of three (3) regular season boy’s
games and three (3) girl’s games to be tentatively held on January 30th, February
10th and February 17th, between the hours of 4:00 pm – 6:00 pm. The dates for the
two playoff flag football games are forthcoming as they are contingent upon regular
season standings and seeding. The department is not required to paint fields for this
request as the school plans to use field cones.
The applicant has also requested the use of the indoor basketball gymnasium at the
Gibson-Bethel Community Center for up to six (6) boys’ basketball games including
regular season and playoffs. The exact number of games – not to exceed 6 – shall
be played sometime between the months of March and May of 2023. All scheduled
basketball dates will be forthcoming after the school’s league meeting on February
8th, 2023.
The tentative dates and times requested do not conflict with other scheduled
activities at Palmer Park or the Gibson-Bethel Community Center. Upon approval
of this request the applicant must provide the City with the required Certificate of
Liability Insurance that complies with the City’s standard insurance requirements,
including naming the City of South Miami as an additional insured.
2
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
FEE(S) TO BE
WAIVED: The applicant is requesting a rental fee waiver in the amount of $1,000.
ATTACHMENT(S): Resolution
Rental Application
Fee Waiver Letter Request
FACILITY RENTAL FEE TYPE AMOUNT
PALMER FIELDS (FIELD 2 AND 3) W/O LIGHTS ($50 X 8 GAMES) $400
GBCC INDOOR GYMNASIUM ($100 X 6 GAMES) $600
TOTAL $1,000
3
THE CITY OF PLEASANT LIVING
I I
6
CITY Of sou·rH MIAMI
SoMi Parks
PARKS AND RECREATION DEPARTMENT
5m~ r\ur fDo+bl\\\
Rental Application Form
A Step by Step Guide
l;,.fl·''''l \~.\c\.
f ,
Step 1: Applicants must download or pick up and complete a facility rental application packet. Application packets include
the permit applications, permit policy, rental fees and facility availability schedule. Application packets are
available at Gibson Bethel Community Center, located at 5800 SW 66 th Street, South Miami, FL. 33143 and online
at www .south m lam lf l.gov.
Step 2 : Return the completed application and any additional documentation to Gibson Bethel Community Center, 5800
SW 66 th Street, South Miami, FL 33143. Note: Application request must be submitted no later than 14 days in
advance of the reservation date.
Additional documentation requires for the following applicants:
1. Residents
a. Photo 1.0 . (driver's license, passport, resident 1.0.)
b . One (1) form of Proof of Residency (utility bill, auto registration, mortgage, lease). A cell phone bill is not
acceptable proof of residency.
2. Non-Residents
a. Photo 1.0 . (driver's license, passport, resident 1.0 .)
3. Civic/Non-Profits/Commercial/Private
a. Photo 1.0 . (driver's license, passport, resident 1.0.)
b. Tax Certificate 501(c)(3)
c. Insurance/Workers compensation insurance (if applicable)
Step 3: A Department representative will contact applicants within 3-5 business days to notify of permit approval or
denial. Special permits may require approval beyond the Parks and Recreation Department. Incomplete
applications will not be processed .
Step 4 : Applicant pays the refundable security deposit and all associated fees at the time of reservation .
Step 5: Permit copy is issued, and additional copy is filed at Gibson-Bethel Community Center .
Refund/Cancellation Policy:
I. PURPOSE
To create a fair and consistent standard by which the City of South Miami Parks and Recreation Department will apply refund
processing fees and issue refunds for various activities, programs, facility rentals, memberships, daily entry visits .
II. POLICY
The City of South Miami Parks and Recreation Department ("the Department") reserves the right to cancel, postpone, or combine
classes, events or programs, or change instructors in order to provide the best service possible . In the event the Department cancels
an activity or program for any reason, a full refund will be issued.
Fa cility Rentals
Refunds may be granted if a cancellation notice is received at least seven (7) days prior to the reserved date of the event start (i.e. 1f
the event is on Saturday, the last day to cancel and receive a refund is Friday, the week prior to the event). No refunds, including the
security deposit will be made thereafter.
Refunds may be granted only if adverse weather conditions prevail, or if the cancellation notice is received in writing at least seven
(7) days prior to the reserved date of the event or program start. No refunds or credits will be given after this deadline .
[Type here]
7
Rental Application Form
Name: A ce.-~eXo . \-\.C{s:coS DOB:0~·-o\-~~ ~~---~~~,,~~-~~----------
(Last) (First)
Company /Organization: .... S=o _,.t,""")"-~--"----'-...!_..!'------=--==-..,e._i_i..._..:....:..:~----=------'L.:=--:=-( 50 lC ( 3) Tax ID : ______ _
Address : 01 S" lo o S:\-( ee--\-'-Qffi i
FL . 3 ~1'--1'3
(Street) (city) (State) (Zip)
Resident: D No (1 form of ID required)
Phone: (Home) ;2,,C, S-'20 \ ~L\<3 \ (Cell) 3 ' S \ '&9 9;<;"
Email. Ce e oe)do ~~~C:~l:c..1\c:;.re-~river's License#:A30 S Lfo~£ Ob\C State:~L-
Reservation Date: Reservation Time:
l -,,_ 'p) Ll. \ s-5-~o N"'
Type of Activlt /Ev e n : i.e. birthda art , bab shower ~ Estimated Attendance:
-\a ~\1.\s ) \00 \e-.
** Facility rentals receive 1 hour before and after their rental to set up and break down their event.
** Field and open space rentals receive 30 minutes before and after their rental to set up and break down their event.
Special Notes:
Fee Chart (per hour)
Resident Non-Resident Non-profit
Gibson-Beth!:!! Cornn:iunlty Ce11ter
Education Room 0$30 0$40 0$20
Computer Lab 0$45 0$60 0$35
Multipurpose Room 0$60 0$120 0$55
Gymnasium (half court) Osso 0$100 0$45
Gymna sium (full court) 0 $100 0$200 0 $90
Murray Park
Outdoor Basketball (w/o lights) 0$20 0$30 0$15
Outdoor Basketball (w/lights) 0$30 0$40 0$25
Large Field 0$60 0$75 0$50
Small Field (t-ball field) 0$36 0$50 0$30
Mur ray Park Aquatic Center (pool part y)
~
0-35 people (3 hours) 0 $265
36-64 people (3 hours) 0$315
[Type here]
8
Rental Application Form
Additional Hour O sso I
M ars~all Willia.mson Park
Meeting Room 0$25 I 0 $50 0 $10 (S.M)/$20
Tennis Court 0 $5 I 0 $9 0 $4
Dante Fascell Par~
Pavilions (1 & 2) 0$40 I 0$80 0 $30
Sand Voll e yball 0$25 I 0$35 0 $20
Fuchs Park
Pavilion 0$40 I 0$80 0$30
Sand Volleyball 0$25 I 0$35 0$20
Brew er Park
Tennis Court 0 $'.j I 0 $9 0$4
G.ai ebo 0 .$40 I 0$80 0 $30
(11>altn Efr Pa~.k 3
Fie ld s 1,g)(31, 4, 5 (w/o lights) 0$30 pe r field 0$36 pe r field l.Y'.[$25 pe r field
Fields 11 2, 3 1 4, 5 (w li ghts) 0 $40 pe r field 0 $50 per field 0$35 per field
Battin g t age 0$25 0$35 0 $20
Jean Willis Park
Pavilion 0$40 I 0$80 0$30
SECURITY DEPOSIT 0$110 I 0$200 0$100
Rental Fee Due:
Security Deposit Due: $_/o_o ____ _
{Security deposit checks must be picked up within 5 business days after your event or it will be shredded for your privac y/security.)
Total Amount Due:
(7% sales ta x applied to total amount due)
Refunds
Refunds may be granted if a cancellation notice is received at least seven (7) days prior to the reserved date of
the event start (i.e. if the event is on Saturday, the last day to cancel and receive a refund is Friday, the week
prior to the event). No refunds, including the security deposit will be made thereafter.
Refunds may be granted only if adverse weather conditions prevail, or if the cancellation notice is received in
writing at least seven (7) days prior to the reserved date of the event or program start. No refunds or credits
will be given after this deadline.
[Type here]
9
Rental Application Form
___ui/}_l agree:
Release and Waiver of Liability
1) to assumes all risks of any injuries, damages, or harm which might arise from the program or the
use of the requested facility or activity due to the negligence or other fault of the Participant or
anyone acting through or on behalf of the Participant.
2) to compensate the City of South Miami ("City") for any repair and/or replacement costs for
damages to the requested facility or equipment due to the negligence or other fault of the
Participant or anyone acting through or on behalf of the Participant.
3) to indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns,
harmless from any and all damages, liability, losses, demands, fines, judgments or cost and
expenses, including reasonable attorney's foes, pr1rr:1IPgr:1I fees and investigative costs incidental
there to, and incurred prior to, during or following any litigation, mediation, arbitration and at all
appellate levels, which may be suffered by, or accrued against, charged to or recoverable from the
City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any
causes of actions or claim of any kind or nature, including claims for injury to, or death of any
person or persons and for the loss or damage to any property arising out of a negligent act or
omission, misconduct, or any gross negligence, intentional act of me, the Participant, any
contractor or subcontractor of mine or the Participant, or any of their or our officers, directors,
agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of
them, which arises out of or is concerning the use of the requested facility, the program activities,
the program by me, the Participant or anyone acting for or through me or the Participant. I agree
to pay all losses and expenses of any kind or nature whatsoever, in connection therewith, including
the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and
assigns, including their attorney's fees, in the defense of any action in law or equity brought against
them.
4) that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held
liable or responsible for any claims, including the costs and expenses of defending such claims
which may result from or arise out of actions or omissions of me, the Participant, or any of our
contractor or subcontractor, if any, or any of their or our agents, representatives, employees, or
assigns, or anyone acting through or on behalf of the them or us, and arising out of or occurring on
the CITY's property. In reviewing, approving or rejecting any submissions or acts of me or the
Participant, CITY in no way assumes or shares responsibility or liability for the acts or omissions of
me or the Participant, our contractor or subcontractor, if any, or any of their or our agents,
representatives, employees, or assigns, or anyone acting through or on behalf of them or us. I and
the Participant have the duty to provide the CITY with a defense with an attorney or law firm
approved by the City of South Miami, which approval will not be unreasonably withheld.
5) to abide by all applicable rules and regulations as set forth herein and attached to this form. I
further understand that I may be asked to vacate the premises and may forfeit my security deposit
if I fail to abide by these rules and regulations or any other reasonable request from City of South
Miami staff.
6) that rentals, including pavilion rentals operate between sunrise and sunset (excluding rentals at
South Miami Park, Palmer Park and the Gibson-Bethel Community Center.
[Type here]
10
Rental Application Form
I certify, under penalties of perjury, that the above information is correct, that I have read and understand the
rules and regulations and that I agree to the terms and conditions set forth above.
Permit Rules and Regulations
Please initial at each rule indicating you have read and understand the expectations of the City of South Miami.
Permits may not be issued for programs :
• Requiring equipment to be set up in the park or facility.
• With a negative impact on traffic or the public's ability to enjoy the park or facility.
• Considered high risk having a negative impact on the public's health, safety, and welfare.
• Deemed inappropriate by the Parks and Recreation Director.
• With a negative impact on City property; for example, destruction of trees, turf, or other City
11 /1.4--infrastructure.
1. / JL!!L Facility Permit/Security Deposit
• Reservations may be requested up to one year in advance and are based upon availability.
• The security deposit and all associated rental fees must be paid at the time of reservation.
• The payment can be made in the form of a personal check, money order or certified check.
• Failure to adequately clean, damage to or loss of park property or violation of park rules, will result in
,1 A /L. the loss of all or part of the deposit.
2. I_VV_1_ Insurance
• Prior to the use of the facility or facility, proof of insurance may be required with the policy naming the
City of South Miami as an additional insured for the duration of the event.
• The coverage for the City shall be primary and non-contributory and written on Florida approved forms
by an insurance company licensed by the State of Florida to sell insurance.
• The company shall not be a surplus lines carrier and the insurance shall include contract liability
IA ;1.?}.. coverage.
3 . v~ Activity
• Any unusual equipment and/or activity, as may be defined by the City in its sole and absolute discretion,
must be approved by the Director of Parks and Recreation and noted on the facility reservation form.
• All equipment must be delivered and removed within the rental period -no storage areas are available.
• All delivery vehicles must remain in designated parking areas. Excessive amplified music or other loud
noises, as determined by the City in its sole and absolute discretion, which disturb other park patrons or
adjacent property owners are prohibited. Rides of any kind including pony rides, mechanical and
inflatable rides, petting zoos, etc. are not permitted in any City park.
• Use of rentals, including pavilion rentals must be completed by sunset. Use of rentals at Palmer Park and
A Ji fl the Gibson-Bethel Community Center must be completed by 10:00 PM.
4 . ~ Conduct
• Permittee must take all necessary steps to control all of their guests/participants/spectators. Any
person(s) violating any of the Rules and Regulations contained herein, any City ordinances or other laws,
or who are, in the opinion of the Parks and Recreation Department, constituting a public nuisance,
potential hazard to the public or park property, or exhibiting disorderly conduct, may be expelled from
the facility by Parks and Recreation Department staff or Police Department without a refund for the
remainder of the permit period.
• All vehicles must remain in the designated parking lots.
()A /1 The consumption of alcoholic beverages and gambling of any form is prohibited in all City parks.
5 . ~ Set up/Decoration
[Type here]
11
Rental Application Form
• Decorations may be attached with MASKI NG TAPE ONLY. The use of staples, nails, tacks, etc. is
prohibited. The rental period should include sufficient time for set-up of facility, conducting the event,
and cleanup of the facility to the satisfaction of the Parks and Recreation Department.
• Balloons inflated with lighter-than-air gases shall not be released in the City limits. Any balloons filled
with gases shall be tied securely to an object heavier than the balloon and a paper tag shall be attached
to the string/ribbon attached to the balloon that states: "Releasing this balloon will harm the
environment/Soltando este globo al aire danara la naturaleza". (see ord. 13-16-2246 amending sec. 13A-
22 of the Code of ordinances)
• All facilities/furniture/equipment must be returned to its original condition and be placed in its original
position if moved. Any cleanup performed by the City will be deducted from the deposit and/or billed to
... A A the Permitee .
6 . f_Vllf __ Food Service
• Cooking of food must be done in prescribed areas only. No food or drinks will be allowed in the
Gymna!.ium ut the Community Center. The City of South Miami, Miami-Dade County and the Stc1te of
Florida may require permits/licenses when food is to be sold. It is the responsibility of the permittee to
11 A A contact these agencies for this information and to obtain all required permits.
7 . ~ Special Requirements
• Occupancy Limits -30 people per pavilion at Dante Fascell Park; 15 people at Fuchs Park and 60 people
in the Multipurpose Room.
• Additional trash receptacles, cleanup crews, portable toilets, off-duty police officers, or other special
conditions may be required depending on the facility, number of attendees, nature of event or other
miscellaneous conditions as determined by the City in its sole and absolute discretion and/or in the
8.M public interest. The sale of merchandise of any kind is prohibited unless otherwise noted on the
application form.
Pets
• With the exception of service animals, animals/pets are not permitted into or upon City parks and
It AA-facilities unless otherwise required by law.
9 . ~ Cancellations and Refunds
• Cancellations made seven (7) days in advance of the scheduled reservation date are eligible for a refund.
No refunds thereafter.
Restrictions/Revocation
• The City Manager reserves the right to approve or deny any application on a case-by-case basis,
including but not limited to, limited capacity of park or facility, impact on surrounding neighborhood,
services for faith-based organizations, or such application is not consistent with the Parks and
Recreation Vision, Mission and/or Values.
• Permits are revocable, without notice at any time by the Parks and Recreation Director or their designee
for a violation of the permit conditions, any park rule, ordinance, Federal or State law or if the Director
of Parks and Recreation determines the permitted use is a threat to the health, safety, or welfare of the
public.
• Should a lapse in the general liability insurance policy occur, the City reserves the right to revoke the
user's permit.
Applicant Signature :~~'.....'1~~:Y:.:==::::::~'...__=::'.:::=:~::::::'.~~:::::'..--------Date ; \ \ \ \ i \ ~
For Office Use Only
Method of Payment: ___________________ _
Application Received by : __ $_,"'1 __ /-'/ /'l--.f -•1t _______________ Date : f 2/Zo/ 2-2-
12
Step 1:
Step 2 :
smrn &C\-s ~-\b(.\ ,,
CITY OF SOUTH M I AM I
SoMi Parks Rental Application Form
PI\RKS AND RECREATION DEPARTMENT
A Step by Step Guide
Applicants must download or pick up and complete a facility rental application packet. Application packets include
the permit applications, permit policy, rental fees and facility availability schedule. Application packets are
available at Gibson Bethel Community Center, located at 5800 SW 66 th Street, South Miami, FL. 33143 and online
at www .s ou t hm ia m if l.g ov.
Return the completed application and any additional documentation to Gibson Bethel Community Center, 5800
SW 66 th Street, South Miami, FL 33143 . Note: Application request must be submitted no later than 14 days in
advance of the reservation date.
Additional documentation requires for the following applicants :
1. Residents
a. Photo I.D. (driver's license, passport, resident I.D.)
b. One (1) form of Proof of Residency (utility bill, auto registration, mortgage, lease). A cell phone bill is not
acceptable proof of residency.
2. Non-Residents
a. Photo I.D. (driver's license, passport, resident I.D .)
3. Civic/Non-Profits/Commercial/Private
a. Photo I.D . (driver's license, passport, resident I.D.)
b. Tax Certificate 501(c)(3)
c. Insurance/Workers compensation insurance (if applicable)
Step 3: A Department representative will contact applicants within 3-5 business days to notify of permit approval or
denial. Special permits may require approval beyond the Parks and Recreation Department. Incomplete
applications will not be processed .
Step 4: Appl icant pays the refundable security deposit and all associated fees at the time of reservation .
Step 5 : Permit copy is issued, and additional copy is filed at Gibson-Bethel Community Center.
Refund/Cancellation Policy:
I. PURPOSE
To create a fair and consistent standard by which the City of South Miami Parks and Recreation Department will apply refund
processing fees and issue refunds for various activities, programs, facility rentals, memberships, daily entry visits.
II. POLICY
The City of South Miami Parks and Recreation Department ("the Department") reserves the right to cancel, postpone, or combine
classes, events or programs, or change instructors in order to provide the best service possible. In the event the Department cancels
an activity or program for any reason, a full refund will be issued.
Facility Re n t al s
Refunds may be granted if a cancellation notice is received at least seven (7) days prior to the reserved date of the event start (i.e. if
the event is on Saturday, the last day to cancel and receive a refund is Friday, the week prior to the event). No refunds, including the
security deposit will be made thereafter.
Refunds may be granted only if adverse weather conditions prevail, or if the cancellation notice is received in writing at least seven
(7) days prior to the reserved date of the event or program start. No refunds or credits will be given after this deadline.
[Type here]
13
Rental Application Form
( Last) ( First)
Company/Organization :~i )-\:h \t\'-et.Ml ·k~dJ\e. ~\ca\ 501C (3) Tax ID: ______ _
Address : 01 5 ~W fo C1!:e. \--
(Street) (City)
Resident: ~es D No (1 form of ID required)
\Ct,""\ I ~ L,.
(State)
Phone: (Home)3o5" ~lp\ ?)'-\ '? l (Cell) "30,S C\ s \~91{S
(Zip)
Email:Ci.C-e-..Je:2>.tJJ.<0e.sc1'ccls. (\e+-Driver's License #:Ad--\~S~008 cx,o State:~ L
Typ Estimated Attendance:
~ \6() ~
0 Tu O W O Th O Fr O Sa O Su
** Facility rentals receive 1 hour before and after their rental to set up and break down their event.
** Field and open space rentals receive 30 minutes before and after their rental to set up and break down their event .
Special Notes :
Fee Chart (per hour)
Resident Non-Resident Non-profit
""Gibson -Bethe·j Cq.r,n;iuryity CenteL.. ~,
Education Room 0$30 0$40 0$20
Computer Lab 0$45 0$60 0$35
Multipurpose Room 0$60 0$120 0$55
Gymna sium f half court) 0$50 0$100 0$45
( ........ Gymnasium (full court )~ IZ]$100 0$200 0 $90
Murray Park
Outdoor Basketball (w/o lights) 0 $20 0 $30 0 $15
Outdoor Basketball (w/lights) 0$30 0$40 0$25
Large Field 0$60 0$75 0$50
Small Field (t-ball field) 0$36 0$50 0$30
Murray Park Aquatic Center (p oo l pa rty)
0-35 people (3 hours) 0$265
36-64 people (3 hours) 0$315
[Type here]
14
Rental Application Form
Additional Hour 0$50 I I
Marshall Williamson Park
Meeting Room 0 $25 I 0$50 I 0$10 (5.M)/$20
Tennis Court 0$5 I 0$9 I 0$4
Dante Fascell Park
Pavilions (1 & 2) 0$40 I 0$80 I 0$30
Sand Volleyball 0$25 I 0$35 I 0$20
Fuchs Park
Pavilion 0$40 I 0$80 I 0$30
Sand Volleyball 0$25 I 0$35 I 0$20
Brewet !?'ark
Tennis Court 0$5 I 0$9 I 0$4
Gazebo 0 $40 I 0$80 I 0 $30
Pa .lmer Pa~k
Fields 1, 2, 3, 4, 5 (w/o lights) 0$30 per field 0$36 per field 0$25 per field
Fields 1, 2, 3, 4, 5 (w lights) 0$40 per field 0$50 per field 0$35 per field
Batting Cage 0$25 0$35 0$20
Jean Willis Park
Pavilion 0$40 I 0$80 I 0$30
SECURITY DEPOSIT 0$110 I 0$200 I 0$100
Rental Fee Due: s too
Security Deposit Due: $ _ _._I ... 0'""'0'-----
(Security deposit checks must be picked up within 5 business days after your event or it will be shredded for your privacy/security.)
Total Amount Due: s too
(7% sales tax applied to total amount due)
Refunds
Refunds may be granted if a cancellation notice is received at least seven (7) days prior to the reserved date of
the event start (i.e. if the event is on Saturday, the last day to cancel and receive a refund is Friday, the week
prior to the event). No refunds, including the security deposit will be made thereafter.
Refunds may be granted only if adverse weather conditions prevail, or if the cancellation notice is received in
writing at least seven (7) days prior to the reserved date of the event or program start. No refunds or credits
will be given after this deadline.
. . -. Cc',; c o · · ~ ~ Applicant Signature ~ ~~~ ......,._~,..___. d? Date_\_\_\.:._\___;~c_\_,_o-_d __
[Type here]
15
Rental Application Form
fv14-lagree :
Release and Waiver of Liability
1) to assumes all risks of any injuries, damages, or harm which might arise from the program or the
use of the requested facility or activity due to the negligence or other fault of the Participant or
anyone acting through or on behalf of the Participant.
2) to compensate the City of South Miami ("City") for any repair and/or replacement costs for
damages to the requested facility or equipment due to the negligence or other fault of the
Participant or anyone acting through or on behalf of the Participant.
3) to indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns,
harmless from any and all damages, liability, losses, demands, fines, judgments or cost and
expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental
there to, and incurred prior to, during or following any litigation, mediation, arbitration and at all
appellate levels, which may be suffered by, or accrued against, charged to or recoverable from the
City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any
causes of actions or claim of any kind or nature, including claims for injury to, or death of any
person or persons and for the loss or damage to any property arising out of a negligent act or
omission, misconduct, or any gross negligence, intentional act of me, the Participant, any
contractor or subcontractor of mine or the Participant, or any of their or our officers, directors,
agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of
them, which arises out of or is concerning the use of the requested facility, the program activities,
the program by me, the Participant or anyone acting for or through me or the Participant. I agree
to pay all losses and expenses of any kind or nature whatsoever, in connection therewith, including
the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and
assigns, including their attorney's fees, in the defense of any action in law or equity brought against
them.
4) that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held
liable or responsible for any claims, including the costs and expenses of defending such claims
which may result from or arise out of actions or omissions of me, the Participant, or any of our
contractor or subcontractor, if any, or any of their or our agents, representatives, employees, or
assigns, or anyone acting through or on behalf of the them or us, and arising out of or occurring on
the CITY's property. In reviewing, approving or rejecting any submissions or acts of me or the
Participant, CITY in no way assumes or shares responsibility or liability for the acts or omissions of
me or the Participant, our contractor or subcontractor, if any, or any of their or our agents,
representatives, employees, or assigns, or anyone acting through or on behalf of them or us. I and
the Participant have the duty to provide the CITY with a defense with an attorney or law firm
approved by the City of South Miami, which approval will not be unreasonably withheld.
5) to abide by all applicable rules and regulations as set forth herein and attached to this form. I
further understand that I may be asked to vacate the premises and may forfeit my security deposit
if I fail to abide by these rules and regulations or any other reasonable request from City of South
Miami staff .
6) that rentals, including pavilion rentals operate between sunrise and sunset (excluding rentals at
South Miami Park, Palmer Park and the Gibson-Bethel Community Center.
[Type here]
16
Rental Application Form
I certify, under penalties of perjury, that the above information is correct, that I have read and understand the
rules and regulations and that I agree to the terms and conditions set forth above.
Permit Rules and Regulations
Please initial at each ,rule indicating you have read and understand the expectations of the City of South Miami.
Permits may not be issued for programs:
• Requiring equipment to be set up in the park or facility.
• With a negative impact on traffic or the public's ability to enjoy the park or facility.
• Considered high risk having a negative impact on the public's health, safety, and welfare.
• Deemed inappropriate by the Parks and Recreation Director.
• With a negative impact on City property; for example, destruction of trees, turf, or other City
n, A-. infrastructure.
1 . J...V01_ Facility Permit/Security Deposit
• Reservations may be requested up to one year in advance and are based upon availability.
• The security deposit and all associated rental fees must be paid at the time of reservation.
• The payment can be made in the form of a personal check, money order or certified check.
• Failure to adequately clean, damage to or loss of park property or violation of park rules, will result in
JI , A-the loss of all or part of the deposit.
2. ~Insurance
• Prior to the use of the facility or facility, proof of insurance may be required with the policy naming the
City of South Miami as an additional insured for the duration of the event.
• The coverage for the City shall be primary and non-contributory and written on Florida approved forms
by an insurance company licensed by the State of Florida to sell insurance.
• The company shall not be a surplus lines carrier and the insurance shall include contract liability
h I J-coverage.
3 . ~ Activity
• Any unusual equipment and/or activity, as may be defined by the City in its sole and absolute discretion,
must be approved by the Director of Parks and Recreation and noted on the facility reservation form.
• All equipment must be delivered and removed within the rental period -no storage areas are available.
• All delivery vehicles must remain in designated parking areas. Excessive amplified music or other loud
noises, as determined by the City in its sole and absolute discretion, which disturb other park patrons or
adjacent property owners are prohibited. Rides of any kind including pony rides, mechanical and
inflatable rides, petting zoos, etc. are not permitted in any City park.
• Use of rentals, including pavilion rentals must be completed by sunset. Use of rentals at Palmer. Park and
~ A .J,-the Gibson-Bethel Community Center must be completed by 10:00 PM.
4. fJ!J!l_ Conduct
• Permittee must take all necessary steps to control all of their guests/participants/spectators. Any
person(s) violating any of the Rules and Regulations contained herein, any City ordinances or other laws,
or who are, in the opinion of the Parks and Recreation Department, constituting a public nuisance,
potential haz:ard to the public or park property, or exhibiting disorderly conduct, may be expelled from
the facility by Parks and Recreation Department staff or Police Department without a refund for the
remainder of the permit period.
• All vehicles must remain in the designated parking lots .
• A t/1 _ The consumption of alcoholic beverages and gambling of any form is prohibited in all City parks.
5. JLl.&::L Set up/Decoration
[Type here]
17
Rental Application Form
• Decorations may be attached with MASKING TAPE ONLY. The use of staples, nails, tacks, etc. is
prohibited. The rental period should include sufficient time for set-up of facility, conducting the event,
and cleanup of the facility to the satisfaction of the Parks and Recreation Department.
• Balloons inflated with lighter-than-air gases shall not be released in the City limits. Any balloons filled
with gases shall be tied securely to an object heavier than the balloon and a paper tag shall be attached
to the string/ribbon attached to the balloon that states: "Releasing this balloon will harm the
environment/Soltando este globo al aire danara la naturaleza". (see ord. 13-16-2246 amending sec. 13A-
22 of the Code of ordinances)
• All facilities/furniture/equipment must be returned to its original condition and be placed in its original
position if moved. Any cleanup performed by the City will be deducted from the deposit and/or billed to
,,1 1 LL the Permitee.
6 . (1./}!_J__ Food Service
• Cooking of food must be done in prescribed areas only. No food or drinks will be allowed in the
Gymnasium ilt the Community Center. The City of South Miami, Miami-Dade County and the Stale of
Florida may require permits/licenses when food is to be sold. It is the responsibility of the permittee to
111 11 l contact these agencies for this information and to obtain all required permits.
7 . ~ Special Requirements
• Occupancy Limits -30 people per pavilion at Dante Fascell Park; 15 people at Fuchs Park and 60 people
in the Multipurpose Room.
• Additional trash receptacles, cleanup crews, portable toilets, off-duty police officers, or other special
conditions may be required depending on the facility, number of attendees, nature of event or other
miscellaneous conditions as determined by the City in its sole and absolute discretion and/or in the
public interest. The sale of merchandise of any kind is prohibited unless otherwise noted on the
application form.
Pets
• With the exception of service animals, animals/pets are not permitted into or upon City parks and
~ 1 /1_ facilities unless otherwise required by law.
9 . JIAl-1-Cancellations and Refunds
• Cancellations made seven (7) days in advance of the scheduled reservation date are eligible for a refund .
No refunds thereafter.
Restrictions/Revocation
• The City Manager reserves the right to approve or deny any application on a case-by-case basis,
including but not limited to, limited capacity of park or facility, impact on surrounding neighborhood,
services for faith-based organizations, or such application is not consistent with the Parks and
Recreation Vision, Mission and/or Values.
• Permits are revocable, without notice at any time by the Parks and Recreation Director or their designee
for a violation of the permit conditions, any park rule, ordinance, Federal or State law or if the Director
of Parks and Recreation determines the permitted use is a threat to the health, safety, or welfare of the
public.
• Should a lapse in the general liability insurance policy occur, the City reserves the right to revoke the
user's permit.
Applicant Signature ,C::::)V{ ~~ Date : \ \ \ \ 15 \ 0-;;>.
For Office Use Only
Method of Payment: ___________________ _ \
Application Received by : -~""-,.;;;.o_h_11_-(:_l/_0_,,, ______________ Date: J2/22./ 2..2 I I I
18
To Whom it May Concern,
uth M Ia--I id
Commu~ify'9 School
Center for the Arts
le
October 26, 2022
I am writing the City of South Miami a letter to remind the staff at the Gibson-Bethel Community center about the
possibilities of basketball games forthcoming. The regular season begins February 27 thru April 28. The schedule will
determine home/away games. The playoff schedule is TBA. As soon as I get the regular and playoff schedule, the
supervisors will be notified for the availability of reservations to the gym. The playoffs will be from the week of May 2-
13. Information will be forthcoming. Thank you in advance for the opportunity to help South Miami Middle School.
I also am writing the City of South Miami for access to Palmer Park back side of the park location for our Home games
only from 4 :30-5:30 from January 30 until March 2. The exact scheduled dates will be forthcoming when the official
schedule is determined. Again, I will be in attendance at all home events, plus an administrator from our school. Thank
you for working together as a community for the betterment of our student-athletes.
~~
Marcos Acevedo
Athletic Director
{305)661-3481 ext. 2244