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Res No 163-22-15916RESOLUTION NO.: 163-22-15916 A Resolution authorizing the City Manager to procure professional services from Calvin, Giordano & Associates, Inc. to complete construction documents for new picnic shelters and other park improvements at South Miami Park. WHEREAS, pursuant to the Professional Services Agreement provided by the City for professional general engineering and architectural services, and as the next firm in rotation, City staff desires to engage Calvin, Giordano & Associates, Inc. to provide complete contract documents for a drinking fountain with bottle-filling station, accessible concrete walkways, and two (2) family- size picnic shelters with ADA access, each with electrical outlets, ceiling lights, and exterior- commercial grade bar-b-que grills at South Miami Park in the amount of $72,242.79; and WHEREAS, as a separate task item, the costs for design coordination of a fenced-in splash pad area is $3,585; and WHEREAS, at the Special City Commission/Final Budget Hearing held on Wednesday, September 21, 2022, the City Commission moved the funding for the itemized description 'South Miami Park -Splash Pad A/E Design (FY-23) I Construction (FY-24)' in the amount of $100,000 to account 301-2000-572-6450 Citywide Parks Improvement -Miscellaneous; and WHEREAS, upon staff request, Calvin, Giordano & Associates has submitted a proposal to provide various data collection services, conceptual design plans, complete construction drawings, permitting coordination services, and limited bidding and construction administration services for the above mentioned improvements; and WHEREAS, all proposed improvements are to be located within the fenced-in lawn area immediately south of the newly completed children's playground area at South Miami Park; and WHEREAS, the proposal/contract amount shall not exceed $75,827.79, which includes the cost related for design coordination services of a fenced-in splash pad area. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof. Section 2. The City Manager is authorized to procure professional services from Calvin, Giordano & Associates, Inc. to complete construction documents for a drinking fountain with bottle-filling station, accessible concrete walkways, and two (2) family-size picnic shelters with ADA access, each with electrical outlets, ceiling lights, picnic tables, and exterior-commercial grade bar- b-que grills at South Miami Park in the amount of $72,242.79. The total expenditure shall be charged to American Rescue Plan Act fund, account number 121-2000-572-6550, which has a current fund balance of $4,737,835. Page 1 of 2 Res. No. 163-22 -15916 Section 3. The City Manager is also authorized to procure professional services from Calvin, Gi orda no & Associates, Inc. to complete construction documents for a fenced-in splash pad area in the amount o f $3,585. The tota l expend iture shall be charged to Parks & Recreation Capital Improvement, account number 301-2000-572-6450, which has a balance of $2,305,000 before this request was made. Section 4. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for an y conforming amendments to be incorporated into the final resolution for signature. Section 5. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a co urt of compet ent jurisdiction, the holding will not affect the validity of the remaining portions of this resolution. Section 6. Effective Date . T h is resolution wi ll become effective imme diately upon adoption. PASSED AND A DOPTED this 6th day of December, 2022. ATTEST: c~~~ READ AND APPROVED AS TO FORM, LA Mayor Fernandez: Vice Mayor Bonich: Commission er Calle: Commissioner Liebman: 5-0 Yea Yea Yea Yea Commissioner Corey: Yea Page 2 of 2 Agenda Item No:6. City Commission Agenda Item Report Meeting Date: December 6, 2022 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to procure professional services from Calvin, Giordano & Associates, Inc. to complete construction documents for new picnic shelters and other park improvements at South Miami Park. 3/5 (City Manager-Parks & Recreation Dept.) Suggested Action: Attachments: FMemo-SMP_Improvements__QP1_.docx Resolution-SMP_Improvements__QP_.docx Res No 056-22-15809.pdf CGA Proposal.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor & Members of the City Commission FROM:Shari Kamali, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE:December 6, 2022 SUBJECT:A Resolution authorizing the City Manager to procure professional services from Calvin, Giordano & Associates, Inc. to complete construction documents for new picnic shelters and other park improvements at South Miami Park. BACKGROUND:Picnic Shelters & Misc. Improvements Pursuant to the Professional Services Agreement provided by the City for professional general engineering and architectural services,and as the next firm in rotation, City staff desires to engage Calvin, Giordano & Associates, Inc. to provide complete contract documents for a drinking fountain with bottle-filling station and two (2) family-size picnic shelters with ADA access, each with electrical outlets, ceiling lights, and exterior-commercial grade bar-b-que grills at South Miami Park. The aforementionedproposed improvements are to be located within the fenced-in lawn area immediately south of the newly completed children’s playground area. The proposed shelters will not only be great for outdoor gatherings, but they will also provide a nice break-time place for individuals to sit, eat, and reflect as well as some relief from those unrelenting UV rays. As of this writing, a preliminary estimate for constructing two (2) picnic shelters, accessible concrete walkway, and a drinking fountainis $600,000. This estimate entails but is not limited to permitting, mobilization, site preparation, site grading and drainage, electrical infrastructureand shelter lighting, accessible walkways, picnic shelters with concrete slab and amenities (i.e. picnic tables, trash receptacles), drinking fountain, as-built, and contractor’s overhead and profit. Picnic shelter revenue at Dante Fascell Park generated roughly $24,000 and $37,000 during fiscal years 2018-2019 and 2021-2022, respectively. City staff forecasts roughly $25,000 in picnic shelter revenue could be achieved at South Miami Park each fiscal year. Revenue data from fiscal 2 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM years 2019-2020 and 2020-2021 were not used due to park service interruptions as a result of COVID-19 pandemic. Splash Pad At the Special City Commission/Final Budget Hearing held on Wednesday, September 21, 2022, the City Commission moved the funding for the itemized description ‘South Miami Park – Splash Pad A/E Design (FY-23) / Construction (FY-24)’in the amount of $100,000 to account 301-2000-572- 6450 Citywide Parks Improvement – Miscellaneous. As a separate task item, the costs for design coordination of a splash pad is $3,585. The estimate of probable construction costs for a Splash Pad is approximately $300,000-$350,000 as of this writing. Said estimate includes but is not limited to mobilization, drainage up-size, fixtures, equipment, concrete area, perimeter safety fencing, equipment enclosure, and contractor’s overhead and profit. General operations costs will vary depending on the type of system used which will later be determined during the design phase; however, operational cost for a splash pad will be significantly lower than the operational costs for a swimming pool. City staff believes South Miami Park can be more than just a soccer park. As the City’s largest park, it can be both a great location for recreational soccer as well as anactive destinationfor the community to spend the day and play. The incorporation of a splash pad can encourage interactions between parents and kids, provide accessibility so every kid can join the fun, bring energy to South Miami Park and serve as a an exciting place for residents and visitors to gather, and increase revenue at the proposed picnic shelters, just to name a few. Upon staff request, Calvin, Giordano & Associates, Inc. has submitted a proposal to provide various data collection services, conceptual design plans, complete construction drawings, permitting coordination services, and limited bidding and construction administration services. VENDOR:Calvin, Giordano & Associates, Inc. EXPENSE:The proposal/contract amount shall not exceed $75,827.79. 3 2 Section 3. The City Manager is also authorized to procure professional services from Calvin, 47 Giordano & Associates, Inc. to complete construction documents for a fenced-in splash pad area in 48 the amount of $3,585. The total expenditure shall be charged to Parks & Recreation Capital 49 Improvement, account number 301-2000-572-6450, which has a balance of $2,305,000 before this 50 request was made.51 52 Section 4. Corrections. Conforming language or technical scrivener-type corrections may 53 be made by the City Attorney for any conforming amendments to be incorporated into the final 54 resolution for signature.55 56 Section 5. Severability.If any section clause, sentence, or phrase of this resolution is for any 57 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will not 58 affect the validity of the remaining portions of this resolution.59 60 Section 6. Effective Date.This resolution will become effective immediately upon adoption.61 62 PASSED AND ADOPTED this ____ day of _____________, 2022.63 64 ATTEST:APPROVED:65 66 ________________________________________________67 CITY CLERK MAYOR68 69 READ AND APPROVED AS TO FORM, COMMISSION VOTE:70 LANGUAGE, LEGALITY, AND Mayor Fernández:71 EXECUTION THEREOF Vice Mayor Bonich:72 Commissioner Calle:73 Commissioner Liebman:74 _______________________Commissioner Corey:75 CITY ATTORNEY76 77 6 7 RESOLUTION NO.: 056-22-15809 A Resolution authorizing the City Manager negotiate and execute a Professional Service Agreement provided under Florida Statute 287.055 Consultant's Competitive Negotiation Act "CCNA", with SRS Engineering, Inc., EXP U.S. Services Inc., Stantec Consulting Services Inc., Calvin, Giordano & Associates, Inc., M&J Engineering P.C., and Kimley-Horn and Associates, Inc., for general engineering services on an as needed basis. WHEREAS, the City Mayor and Commission wish to negotiate and execute for general engineering and architectural services on an as needed basis and on a rotation basis ; and WHEREAS, in accordance with Florida Statute 287 .055, "Consultants Competitive Negotiation Act." (CCNA), the City issued a Request for Qualifications (RFQ) to retain qualified consultants to provide various professional and general engineering and architectural services, on a rotational and as needed basis; and WHEREAS, a Selection Committee comprised of City staff, rev iewed the proposals received and is recommending, based on the final scores and ranking, six (6) firms for the Contract Negotiations phase of the process required by the CCNA; and WHEREAS, it was noted that two Respondents tied in ranking order, EXP U.S. Services Inc., and Stantec Consulting Services Inc., at 2.33; and WHEREAS, due to the number of proposals received (21}, the Selection Committee is recommending six (6) Respondents for Contract Negotiations phase of the CCNA process and execution of professional service agreement; and WHEREAS, the Mayor and City Comm ission wish to authorize the City Manager to negotiate and execute the professional service agreements. WHEREAS, the Professional Service Agreement with the firms shall be for a term of three (3) years and providing the City Manager with sole discretion to renew the agreement for one (1) two (2) year renewal. The maximum term of any one contract, if the City Manager decides to renew it, will be five (5) consecutive years. The expenditures related this contract will be charged to the Capital Improvements Program Accounts on an as needed basis. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to negotiate and execute a non-exclusive multi- year contract with the firms selected for professional surveying, studies, engineering, and architectural services for construction projects in accordance with Section 287 .055, "Consultants Competitive Negotiation Act" on a rotational and as needed basis . The term of each contract will be three (3) years and the City Manager will have an option to renew each contract for one (1) two (2) year term . A copy of Page 1 of 2 8 Res. No. 056-22-15809 a draft of the contract is attached. The contract may be amended in the event that the City Attorney finds that it is in the best i nterest of the City and that it comp lies with the CCNA process. The expenditures rela t ed these contracts will be charged to the Capital Improvements Program Accounts. Section 3. Corrections. Conforming language or technical scrivener -type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4: Severability . If any section, clause, sentence, or phrase of this resolution is for any reason he ld invalid or unconstitutional by a court of competent jurisdiction , the holding shall not affect the validity of the remaining portions of this resolution. Section 5: Effective Date: This resolution shal l become effective immediately upon adoption. PASSED AND ADOPTED this 3 rd day of May, 2022. READ AND APPROV ED AS TO FORM, LANGUAGE, LEGALITY, AND EXECUTION Page 2 of 2 APPROVED: COMMISSION VOTE: Mayor Philips: 5-0 Yea Commissioner Harris: Yea Commissioner Gil: Yea Commissioner Liebman : Yea Commiss i oner Corey: Yea November 07, 2022 Mr. Quentin Pough, CPRP Director, Parks & Recreation Dept. City of South Miami 6130 Sunset Dr. South Miami, FL 33143 RE: South Miami Park_REV CGA Proposal No. 22-7481 Dear Mr. Pough, The City of South Miami (City) has expressed a desire to improve South Miami Park with the (a) design and placement of 2 family-sized picnic shelters with ADA access, each with electrical outlets, ceiling lights, and exterior-grade bar-b-que grills, (b) a drinking fountain with bottle-filling station, and (c) a fenced-in splash pad area, together with all the infrastructural needs necessary to support it. These improvements are to be located within the lawn areas immediately south of the recently completed children’s play area. The City has furnished some background information for potential use in the design. First, the City furnished a geotechnical report dated October 2020 that provides information regarding the soil bearing capacity for the existing soils. The geotechnical report does not include any tests specific to drainage. As such, this proposal will include services by a geotechnical sub-consultant to collect data via an open-hole exfiltration test and a double-ring infiltrometer test to analyze the drainage capabilities of the existing soils. The City has also supplied a topographic survey to use as a basis for additional surveying services that will be needed to collect missing data that is not provided, including (a) the alignment and elevations of the recently-added sidewalk providing access to the children’s playground and (b) landform topography for the areas where the improvements are being planned. Lastly, this proposal also includes the necessary services to perform any utility coordination to furnish water service for the splash pad and drinking fountain(s) and all electrical needs for the picnic shelters separately under Task 15, as requested by staff. This proposal provides services to carry the project from concept design through to bid assistance. All work outlined and included in this proposal shall be limited to the areas identified as comprising the limit-of-work for this project, as shown in the attached exhibit. 9 November 07, 2022 Page 2 of 17 I. Professional Services A. Task 1: Data Collection – Surveying Services 1. Limited to the areas identified as comprising the limit-of-work for this project, as shown in the attached exhibit. 2. Full topographic survey within the project limits which shall include but not be limited to location of asphalt pavement, sidewalks, fences, trees, and visible above ground utilities. • Visible above ground utilities refer to the visible structures (e.g., manholes, valve boxes, inlets, etc.) typically associated with storm drainage, sanitary sewer, potable water, electric, gas, telephone and cable television. 3. Establish a 25 ft. grid of cross section elevations within the project limits. 4. Locate trees with a 3-inch diameter trunk or larger. 5. Obtain rim, bottom of structure and invert elevations for any drainage and/or sanitary sewer structure within the project limits. 6. Horizontal control will be referenced to the State Plane Coordinate System, Florida East Zone North American Datum NAD83/90 and elevations will be referenced to the National Geodetic Vertical Datum of 1929 (NGVD29). B. Task 2: Data Collection – Geotechnical Engineering, Utility Locates, and Utility Coordination 1. This task shall provide information meeting Subsurface Utility Engineering Quality Levels as described by ASCE “Standard Guidelines for Depiction and Collection of Existing Subsurface Utility Data”. Data Acquisition is limited to available records and soft digs as noted below. 2. Utility Coordination • Create an 811 Design Ticket, submit initial utility request letters to applicable utility owners. Create a utility matrix for tracking all utility coordination, responses, and confirmation information, log and input utility information into AutoCAD. • The CITY will provide drainage, water, and sewer as-builts. 10 November 07, 2022 Page 3 of 17 • Subsurface Utility Exploration (SUE) to locate existing sewer lines and potable water lines are included via a sub-consultant. The City has expressed that these utilities are located along SW 58th Avenue, near the access gate into the park. These will be the approximate locations for the potholing and/or soft-digs (5 number of soft-digs are included). 3. Geotechnical engineering analysis to include • one (1) open-hole exfiltration test in general accordance with South Florida Water Management District (SFWMD) specifications to a depth of six feet each to determine the hydraulic conductivity (k values) of the soils, and • one (1) double-ring infiltrometer tests (six-hour test duration or stabilization) to analyze the drainage capabilities of the existing soils to facilitate retention areas. • Additional soil borings have not been included. If it is identified that additional borings are needed for the proposed shelter design, an additional services agreement shall be provided. C. Task 3: Data Collection – Electrical Preliminary Services 1. Conduct a field visit to obtain electrical information of existing electrical service and panel to determine if it can accommodate the addition of the required electrical and mechanical equipment associated with the splash pad. D. Task 4: Conceptual Improvements Graphic Layout Plan 1. CGA will prepare a color-rendered plan and diagrams conveying the proposed overall improvements. These explorations will look at general components’ placement, their use and programming relationships, and will serve to highlight constructability questions about the site design and potential operational considerations that may need to be clarified. It is expected that the Graphic Layout Plan be reviewed and approved by City Staff. E. Task 5: 30%-level Construction Plans 11 November 07, 2022 Page 4 of 17 1. CGA will develop preliminary design documents at 30%-level plans for the selected conceptual layout plan. The 30% preliminary design documents will include preliminary diagrams, plans, sections, and details to illustrate overall vision, character, and materials for the proposed improvements. The schematic design will be peer-reviewed by intersecting disciplines to ensure that the general approaches to site design are achievable, or that any critical condition is daylighted to solicit further direction from the City. 2. General Plans Preparation Services to include the preparation of all general plan sheets, including Cover, Index, Abbreviations, General Notes, and Revision Logs. 3. Landscape Architectural Services to include the preparation of preliminary site layout plan, dimensions plan, materials plan, construction details, Component/Equipment/Furnishings details, and preliminary irrigation strategy diagram. 4. Electrical Engineering services to include electrical lighting layout, fixtures selections, and locations for connections to pumps and irrigation controller. 5. Civil Engineering Services to include a preliminary ADA-compliant grading design and plan, water service layout plan, trenching details, and drainage plan. F. Task 6: Review of 30% plans with City Staff 1. CGA will furnish the City with a digital PDF set of the schematic plans for review by City Staff. This task includes 1 meeting with City Staff to respond to and address any comments and/or questions. G. Task 7: 60% And 90%-Level Construction Plans 1. CGA will further advance the 30%-level schematic plans, incorporating any feedback furnished by the City to 60% and 90% plans level. The design development documents will include advanced diagrams, plans, sections, details and required utilities services coordination to guide the construction for the proposed improvements. The design development plans will be peer-reviewed by intersecting disciplines to ensure that the general approaches to site design are achievable, or that any critical condition is daylighted to solicit further direction from the City. All technical specifications will be included in the plans and shall not be provided separated in the form of a technical specifications manual. 12 November 07, 2022 Page 5 of 17 2. CGA will prepare a Cost Estimate at 90% plans. H. Task 8: Review of 60% and 90% plans with City Staff 1. At both iterations (60% and 90%, respectively), CGA will furnish the City with a digital PDF set of the schematic plans for review by City Staff. This task includes 1 meeting each with City Staff to respond to and address any comments and/or questions. I. Task 9: Permitting 1. CGA will conduct the necessary permitting processes with any Agency Having Jurisdiction (AHJ) in order to secure permits for the project. These shall be limited to the City’s Building Department, SFWMD, Miami-Dade County Department of Regulatory and Economic Resources, and the Miami-Dade County Water and Sewer Department. J. Task 10: Building Department Dry-Run 1. Submit the plans and application to building department for a “dry run” preliminary review 2. City to assist with plan review routing 3. Attend a “one-stop” meeting to review all comments with the City building department reviewers. 4. Address all comments and make one (1) resubmittal to obtain building department approval. K. Task 11: 100% Construction Drawings 1. CGA will incorporate comments and agreed-upon resolutions from the City’s review of the 90% construction drawings and the comments from the review meeting into the final 100% construction drawings. It is anticipated that comments or directives for revisions will be completed and the scope to develop the design drawings shall be considered finalized. Any additional or subsequent submittals of the design plans shall be made under a separate additional services agreement. The drawings will be prepared with industry-accepted guidelines to produce construction drawings on 24x36” sheets at appropriate scales. Final 100% Construction Drawings will be sealed by Florida Registered Landscape Architect or a Professional Engineer, as appropriate. Survey for permitting, signed, and sealed by a Florida Registered Surveyor, will also be provided. 13 November 07, 2022 Page 6 of 17 2. Final Cost Estimate: The opinion of probable construction cost will be finalized and submitted with the final submittal package. 3. All technical specifications will be included in the plans and shall not be provided separated in the form of a technical specifications manual. L. Task 12: Provide Bid Documents to include 1. Final building department approved plans and specifications to the City for advertisement. Bid Package to include one (1) digitally signed & sealed 24” x 36” set of plans. 2. Final Cost Estimate 3. All applicable permits. 4. Provide a USB flash drive containing PDFs of the plans, cost estimate, and the permits. M. Task 13: Sign-off 1. At the completion of the Final Bid Construction Documents Phase, the City shall be required to issue an acceptance letter to finalize this phase. N. Task 14: Respond to any Request for Clarifications during Bidding 1. CGA will provide limited bidding support in the form of assisting the City with RFI responses during the bidding process. O. Task 15: Design Coordination and Detailing for a Small, Splash Pad 1. CGA will provide the necessary engineering, landscape architecture, site design and utility coordination for the inclusion of a small splash pad to be located on the project site. This task assumes that the splash pad will not require connection to sewer. P. Task 16: Limited Construction Inspection and Review of RFIs and Shop Drawing 1. CGA will include in this proposal up to 3 site visits during construction by an engineer or landscape architect and up to 16 hours of Shop Drawings (SD) review and/or support in responding to construction-related Requests for Information (RFIs) generated by the contractor. 14 November 07, 2022 Page 7 of 17 Q. ASSUMPTIONS AND EXCLUSIONS 1. Assumptions • The only services included in this contract are those identifies above. No other Services are included in this contract. • No offsite improvements are included in this scope. • It is assumed that the splash pad will utilize dry wells and therefore no connections to the existing sewer system are anticipated and no sewer plans included. • It is assumed that the existing offsite water systems can accommodate the proposed park improvements; therefore, no upsizing of existing offsite utilities are included in this scope. • It is assumed that the existing site grading will be manipulated to handle the drainage impacts of the proposed amenities. No drainage infrastructure is anticipated. • CGA assumes no responsibility for the accuracy of the information provided by the City, County, or other entities at the behest of the City. • It is assumed that the existing parking lots meet code and therefore no improvements in the existing parking areas or roadways are included, except trench restoration as required for utility connections. • Specific to Cost Estimates: Fluctuations in market costs for unit values will occur and are expected. Where fluctuations in unit costs for labor, materials or components occur that represent an increase for any direct or indirect cost or expense beyond CGA’s control, they shall not constitute grounds for requiring a redesign at CGA’s expense. 2. Exclusions • Tree Permits • Lighting upgrades to the parking, park and outside of the picnic pavilions areas. 15 November 07, 2022 Page 8 of 17 • Presentation materials beyond those listed in the scope. CGA will prepare presentation materials for required approvals and will share work-in-progress with the Client during project coordination meetings. • Meetings and presentations beyond those listed in the scope. • Physical models, 3d models, or animations. • Art and programing planning and curation. • Security design and consulting. • Traffic or Parking Study • Construction phase services or As-built drawing preparation • Certifications, where CGA staff have not witnessed or performed continuous inspection of work performed during construction by the contractor • Client initiated changes necessitated by a change on a previous instruction or approval given by the Client or a material change in the Project including, but not limited to size, quality, complexity, schedule, budget of work resulting on an increase of the scope, or procurement or delivery method. CGA and their Subconsultant’s are responsible for revisions associated with authorized Change Orders in response to errors and omissions by CGA and their Subconsultant’s or Change Orders related to minor changes in work that are consistent with the intent of the Contract Documents. Change Orders will not be stand-alone packages. Where appropriate, Change Orders can be submitted as official sketches without revising official Contract Documents. • Any work that extends beyond the schedule and timeframe for delays beyond the control of the Consultant, not including delays resulting from “Acts of God”. • Any work that is incurred because of Client-directed changes in decisions once 30% plans have been accepted and approved by the City. • Archeological evaluations. • Environmental contamination evaluations. • Any work associated with LEED certification or Sustainable SITES. 16 November 07, 2022 Page 9 of 17 BASIS OF PROPOSAL • Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc. represents its judgment as a design professional and is supplied for the general guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control over the cost of labor and material, or over competitive bidding or market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Any outside engineering services, studies, or laboratory testing not specifically mentioned in the Scope of Services will be the responsibility of the CLIENT. All municipal, permit, and agency fees as well as Title Certificates will be paid by the CLIENT. • Basic services outlined within this proposal shall be considered complete when the project plans are submitted to the regulatory agencies for Certification. • Calvin, Giordano & Associates, Inc. is performing the consultant services set forth in this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano & Associates, Inc. and any contractor or subcontractor performing construction activities on the project, or any of CLIENT’s other professional consultants. • Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor’s schedules or failure to carry out the construction in accordance with the construction documents. Calvin, Giordano & Associates, Inc. shall not have control over or charge of acts or omissions of the contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction. • Calvin, Giordano & Associates, Inc. will require that all consultants carry proper insurance, including professional liability insurance, if appropriate. • Permit construction certification will include one partial and one final inspection. ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services, which will be addressed in a separate contractual agreement. The services include but are not limited to: • Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e., fire pumps), fire protection, geotechnical and testing, environmental assessment, power, gas, telephone, cable television, site lighting services. • Calculations for needed fire flow for site demands, based on building type use and size, if required. • Calculations of off-site flood stages. 17 November 07, 2022 Page 10 of 17 • Construction quality control inspections. • Off-site engineering and negotiations for off-site easements, if required (other than as specified in the Scope of Services). • Permit application or negotiation with permitting authorities other than those specifically listed herein. • Preparation of construction contract documents, other than drawings and technical specifications (e.g., bid schedule, project manual); • Professional land surveying not included in the scope of services (i.e., buried utility investigation, easement research, condominium documents, project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano & Associates, Inc. • Professional services required, due to changes in the site plan initiated by the CLIENT, their representatives or other consultants (e.g., architects, landscape architects, etc.) after either design or preparation of the construction drawings has commenced. • Re-review of rejected shop drawings. • Review and approval of Contractor pay requests. • Review of Data supplied by the CLIENT (i.e. GIS data sets, databases, aerial images, etc.) required for integration into this project. • Review of shop drawings for contractor or Client selected alternatives, materials, products, etc. • Special shop drawing annotation and modification to expedite shop drawing approval process. • Updated boundary survey, site evaluation or closing assistance work, unless specified above. REIMBURSABLE EXPENSES Calvin, Giordano & Associates, Inc. and its consultants will be reimbursed for the printing of drawings and specifications, deliveries, Federal Express services, required travel time and travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval of authorities having jurisdiction over the project, renderings, models and mock-ups required by CLIENT, as required. Reimbursable expenses and sub-consultant invoices will be billed directly to the CLIENT at a multiplier of 1.25. 18 November 07, 2022 Page 11 of 17 MEETING ATTENDANCE Due to the difficulties of predicting the number or duration of meetings, no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparation for and meeting attendance, as necessary, will be provided on a time and materials basis and will be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule. SCHEDULE OF FEES Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: 19 November 07, 2022 Page 12 of 17 PROPOSED SCHEDULE OF FEES I II Professional Services Project Administration Task 1: Data Collection – Surveying Services Task 2: Data Collection – CGA Utility Coordination Task 2A: Data Collection – Geotechnical Engineering via Sub-Consultant Task 2B: Data Collection – Utility Locates via Sub-consultant Task 3: Data Collection – Electrical Preliminary Services Task 4: Conceptual Improvements Graphic Layout Plan Task 5: 30%-level Construction Plans Task 6: Review of 30% plans with City Staff Task 7: 60% And 90%-Level Construction Plans Task 8: Review of 60% and 90% plans with City Staff Task 9: Permitting Task 10: Building Department Dry-Run Task 11: 100% Construction Drawings Task 12: Provide Bid Documents Task 13: Sign-off Task 14: Respond to any Request for Clarifications during Bidding Task 15: Design Coordination and Detailing for a Small, Splash Pad Task 16: Limits Site Inspections, RFIs and SDs Review Meetings not included in I thru I $75,827.79 $4,253.21 $2,406.48 $4,900.00 $4,350.00 $744.00 $1,769.90 $9,519.08 $882.00 $17,498.78 $1,242.00 $9,243.23 $3,069.55 $3,350.53 $1,470.90 $190.35 $2,292.80 $3,585.00 $5,060.00 Hourly TOTAL Lump Sum (Plus Hourly Services) $75,827.79 TERMS OF THE AGREEMENT • Calvin, Giordano & Associates, Inc. and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. 20 November 07, 2022 Page 13 of 17 • Calvin, Giordano & Associates, Inc. is preparing and providing drawings, plans, specifications and other documents as outlined in the scope of services for this Agreement for use in the construction of this project, based upon design and construction criteria prepared and provided by others, including but not limited to the CLIENT and CLIENT’s consultants. Calvin, Giordano & Associates, Inc. is not responsible for any errors and omissions in the aforesaid design and construction criteria provided by others. • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.’s option, defend or pay for an attorney selected by Calvin, Giordano & Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.’s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warranty, to the amount of fees paid to Calvin, Giordano & Associates, Inc., pursuant to this Agreement. • Drawings, specifications, and other documents and electronic data furnished by Calvin, Giordano & Associates, Inc. in connection with this project are instruments of service. All original instruments of service shall be retained by Calvin, Giordano & Associates, Inc. and will remain their property, with all common law, statutory and other reserved rights, including copyright, in those instruments. This information provided in the instruments of service is proprietary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5% per month will be applied to any unpaid balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request compensation for start-up costs when work resumes. 21 November 07, 2022 Page 14 of 17 • PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, AN INDIVIDUAL EMPLOYEE OR AGENT OF CALVIN, GIORDANO & ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE IN NEGLIGENCE FOR ANY CLAIMS, DAMAGES, LOSSES, OR DISPUTES ARISING OUT OF OR SUBJECT TO THE CONTRACT. • The CLIENT or their representative shall be available to meet with Calvin, Giordano & Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services as outlined in this contract. • The terms of Agreement shall be valid for the Client’s acceptance for a period of thirty (30) days from the date of execution by Calvin, Giordano & Associates, Inc. after which time this contract offer becomes null and void if not accepted formally (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement without written consent of the other. • This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Calvin, Giordano & Associates, Inc. and the CLIENT. • Unless otherwise provided, this Agreement shall be governed by the law of the place where the project is located. 22 November 07, 2022 Page 15 of 17 TERMINATION OF THE AGREEMENT • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. Jenna Martinetti Director of Engineering 23 November 07, 2022 Page 16 of 17 Martinetti Date: 2022.11.07 22:10:57 -05'00' ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. By: Date: Name: Jenna Martinetti Title: Director of Engineering By: Date: Name: Title: Mr. Quentin Pough, CPRP Director, Parks & Recreation Dept. Cost of these services are $75,827.79 plus hourly as noted in fee breakdown. 24 November 7, 2022 Page 17 of 17 EXHIBIT LIMIT-OF-WORK DEFINITION NOTE: IMPROVEMENTS TO AREAS BEYOND THE IDENTIFIED LIMIT OF WORK BOUNDARY ARE NOT INCLUDED IN THE SCOPE OF WORK. DEFINED BY THE SOUTHERN EDGE OF THE EXISTING CONCRETE WALKWAY BACK OF CURB DEFINED BY THE BACK OF CURB DEFINED BY THE BACK OF CURB DEFINED BY THE 25 12345678910111213141516SurveyingUtility locates, Geotech, and SUEElectrical Site VisitGraphic Site Plan Layout30% PlansReview Meeting for 30% Plans60% and 90% PlansReview Meeting for 60% and 90% PlansPermitting Bldg Dept Dry‐run100% Constr Plans & EstimateFinal Bid DocumentsBid Docs Sign‐offRFI Responses during biddingSplash Pad Design & EngineeringLimited Constr Inspections, RFIs and SDsSURVEYING(Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs)Senior Registered Surveyor 110.50$ Survey Crew 130.00$ 15.75Registered Surveyor 110.50$ 3.43Survey Coordinator 110.50$ 4.25CADD Technician 84.50$ 16.064,253.21$ 4,253.21$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ENGINEERINGDirector, Engineering 175.00$ 2.3 5 3 1 1Sr. Project Manager 150.00$ 4.25 4.96 14 4.96 28 6.44 20 6 9 3 8 8 12Sr. Project Engineer 130.00$ 8.5 4 12 8 2 4.16 8Senior CADD Tech Manager 97.50$ 6.81 34.45 70.11 25.66 8.17 10.55 6.82 16Permit Administrator105.00$ 2245,340.38$ ‐$ 2,406.48$ 744.00$ 402.50$ 6,853.88$ 744.00$ 13,120.73$ 966.00$ 6,926.85$ 2,081.58$ 2,638.63$ 1,114.95$ ‐$ 1,740.80$ 2,760.00$ 2,840.00$ LANDSCAPE ARCHITECTAssociate, Landscape Architect135.00$ 2.5 2 21.41Landscape Architect 120.00$ 4.52 6 1.15 8 2.36421 4.6212Landscape CADD Technician 97.50$ 5 14.72 19.98 11.45 5.21 4.84 2.42 6 8Landscape Designer 120.00$ 210 416,984.20$ ‐$ ‐$ ‐$ 1,367.40$ 2,665.20$ 138.00$ 4,378.05$ 276.00$ 2,316.38$ 987.98$ 711.90$ 355.95$ 190.35$ 552.00$ 825.00$ 2,220.00$ 4,253.21$ 2,406.48$ 744.00$ 1,769.90$ 9,519.08$ 882.00$ 17,498.78$ 1,242.00$ 9,243.23$ 3,069.55$ 3,350.53$ 1,470.90$ 190.35$ 2,292.80$ 3,585.00$ 5,060.00$ 490043504,253.21$ 11,656.48$ 744.00$ 1,769.90$ 9,519.08$ 882.00$ 17,498.78$ 1,242.00$ 9,243.23$ 3,069.55$ 3,350.53$ 1,470.90$ 190.35$ 2,292.80$ 3,585.00$ 5,060.00$ Sub‐consultant: SUETOTAL BY TASK ITEMCGA‐only Total 66,577.79$ Project Grand Total 75,827.79$ Sub‐consultant: GeotechnicalTASKSurveying TotalEngineering TotalLandscape Architecture TotalCGA‐Only Fees26 Status to print: All SAFEbuilt Rate Table Setup Page 1 of 3 Thursday, November 17, 2022 Sr Inspector 100.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 40 Director Eng (V)175.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 142 Assoc. Surveyor 110.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 37 CADD Technician 84.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 36 Building Inspector 90.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 10 Field Crew 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 135 Project Engineer (III)130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 116 GIS Specialist 92.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 48 Administrative Assistant/Clerical 65.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 26 Jr. Engineer (I)90.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 144 Permit/Zoning Administrator 105.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 46 Engineer (II)104.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 143 Principal 210.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 20 Inspector 90.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 10 Employee Employee Type Activity Billing Rate Override Cost Rate Max 1 2 3 4 5 No Pass Invoice Emp Type Labor Markup Rate Labor Accumulate Default Markup Expense Accumulate Default Markup Consultant Accumulate Default Markup DPE 0.00 Markup 0.00 Markup 0.00 Overhead o 0.00 Profit/FCCM o 0.00 Overtime 50.00 Premium Hours Default Markup FLAHI 100.00 Special Project OT 0.00 Date range: From 8/1/2022 Status: Active South Miami (CGA) 27 Status to print: All SAFEbuilt Rate Table Setup Page 2 of 3 Thursday, November 17, 2022 Sr. Environmental Scientist 125.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 97 Landscape Architect/Designer 120.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 94 Environmental Administrator 100.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 98 GIS Coordinator 92.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 48 Planning Administrator 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 99 Associate Landscape Architect 135.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 81 Sr. Landscape Architect 135.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 81 Planning Manager 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 99 Sr Registered Surveyor 110.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 64 Traffic Engineer (II)104.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 143 Exec Assistant 70.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 73 Assoc. Eng (VI)175.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 142 Associate Planning 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 99 Landscape Inspector/Arborist 97.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 69 Sr CADD Tech/Manager 97.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 66 Registered Surveyor 110.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 64 Assistant Planner 105.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 46 Survey CADD Technician 84.50 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 36 Environmental Specialist 100.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 98 Survey Crew Member 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 135 GIS Technician 92.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 48 Planner 105.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 46 Project Manager (IV)150.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 134 Environmental Assistant 100.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 98 28 Status to print: All SAFEbuilt Rate Table Setup Page 3 of 3 Thursday, November 17, 2022 0.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ þ Consultant Markup Rate Vendor Activity Billing Rate Override Cost Rate Max 1 2 3 4 5 No Pass Invoice Emp Type 0.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ þ Expense Markup Rate Vendor Activity Billing Rate Override Cost Rate Max 1 2 3 4 5 No Pass Invoice Emp Type Survey Crew-Non Billable 0.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 33 Land Surveying 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 135 Sr. Project Manager 175.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 142 Sr. Project Engineer 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 116 Landscape Designer 120.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 94 Traffic Engineer (I)90.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 144 Associate, VP 210.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 20 Senior Planner 130.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 99 Environmental Scientist 100.00 0.00 o 0.00 0.00 0.00 0.00 0.00 þ o 98 Note 29