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Res No 145-22-15898RESOLUTION NO: 145-22-15898 A Resolution authorizing the City Manager to enter into a sole source multi-year agreement with Granicus, Inc., for webcasting the City's public meetings and software upgrades for Peak Agenda management and closed captioning services. WHEREAS, the City provides webcasting and archive videos of City public meetings through Granicus, a webcasting, meeting management, and digital services provider that currently manages streaming and management functions of public meetings; and WHEREAS, Granicus maintains onsite infrastructure servers and provides software upgrades and solutions at no additional cost; and WHEREAS, in addition to webcasting services, Granicus provides closed captioning, meeting minutes and agenda management through Granicus' Peak Agenda Management; and WHEREAS, Granicus is considered a sole source, in accordance with Resolution No. 189-17-14990 dated September 5, 2017, for webcasting and live streaming and is a single point of contact for the entire webcasting and live streaming system who coordinates repairs, if necessary, technical support, and software upgrades; and WHEREAS, fiscal year in the City's Adopted Budget there is a line-item amount for Granicus subscription renewal and the City shall have the authority to purchase the subscription renewals for a not to exceed amount reflected in the amounts _published in each subsequent Fiscal Years Adopted Budget for as long as the City utilizes Granicus as a sole source for webcasting and related digital services; and WHEREAS, the expenditure of $56,549.71 is for Fiscal Year 2022-2023 and will be charged to the Fiscal Year 2022-2023 account number 001-1200-512-3450 City Clerk Contractual Services which has a balance of $53,862 before this request was made and a transfer of sufficient funds in the amount of $2,688 from account 001-1200-512-3480 City Clerk Digitizing. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA. Section 1. The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof. Section 2. The City Manager is authorized to enter into a sole source multi-year agreement with Granicus, Inc., for webcasting the City's public meetings and software upgrades for Peak Agenda management and closed captioning services for an amount not to exceed $56,549.71 for the first year. This expense will be charged to the Fiscal Year 2022-2023 account number 001-1200-512-3450 City Clerk Contractual Services that has a Page 1 of 2 Res. No. 1 45-22 -15898 balance of $53,862 before this request was made and a transfer of sufficient funds in the amount of $2,688 from account 001-1200-212-3480 City Clerk Digi t izing . Th e City Manager sha ll have the authority to purchase the subscription renewals for a not to exceed amount reflected in the amounts publ ished in each subsequent Fisca l Years Ado pted Budget for as long as the City utilizes Granicus as a sole source for webcasting and related digital se rvices. A copy of the agreement is attached. Section 3 . Corrections. Conform ing language or techn ica l scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4 . Severability . If any section clause , sentence, or phrase of this resolution is for any reason held in valid or unconstitutional by a court of competent jurisdiction, the holding will not affect the validity of the remaining portions of th i s resolution. Section 5. Effective Date. This resolution will become effective immediately upon adoption . PASSED AND ADOPTED this~ day of Novembe r , 2022 ATTES T: APP RO VED: ✓4fio/ /2;,:217~ ' MAYOR t/ L/ COMMISSION VOTE : 5-0 READ AND APPROVED AS TO FORM, XECUTIO N Mayor Phi l ips: Yea Commissioner Harris: Yea Commissioner Lieb m an: Yea Commissioner Gil: Yea Commissioner Corey: Yea P age 2 of 2 Agenda Item No:5. City Commission Agenda Item Report Meeting Date: November 1, 2022 Submitted by: Nkenga Payne Submitting Department: City Clerk Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to enter into a sole source multi-year agreement with Granicus, Inc., for webcasting the City’s public meetings and software upgrades for Peak Agenda management and closed captioning services. 3/5 (City Clerk) Suggested Action: Attachments: CM_Memo_Granicus_Webcasting_Svcs_10.18.22.docx Resolution_Granicus_Webcasting_CArev.docx GRANICUS CONTRACT 10.18.22.pdf MDBR Ad.pdf MH Ad.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor & Members of the City Commission FROM:Shari Kamali, City Manager DATE:November 1, 2022 SUBJECT:A Resolution authorizing the City Manager to enter into a sole source multi-year agreement with Granicus, Inc., for webcasting the City’s public meetings and software upgrades for Peak Agenda management and closed captioning services. BACKGROUND:The City provides webcasting and archive videos of City public meetings through Granicus, a webcasting, meeting management, and digital services provider that currently manages streaming and management functions of public meetings. Granicus maintains onsite infrastructure servers and provides software upgrades and solutions at no additional cost. In addition to webcasting services, Granicus provides closed captioning, meeting minutes and agenda management through Granicus’ Peak Agenda Management. Granicus is considered a sole source, in accordance with Resolution No. 189-17-14990 dated September 5, 2017, for webcasting and live streaming and is a single point of contact for the entire webcasting and live streaming system who coordinates repairs, if necessary, technical support, and software upgrades. Each fiscal year in the City’s Adopted Budget there is a line-item amount for Granicus subscription renewal and the City shall have the authority to purchase the subscription renewals for a not to exceed amount reflected in the amounts published ineach subsequent Fiscal Years Adopted Budget for as long as the City utilizes Granicus as a sole source for webcasting and related digital services. ACCOUNT:The expenditure of $56,549.71 shall be charged to the Fiscal Year 2022- 2023 account number 001-1200-512-3450 City Clerk Contractual Services which has a balance of $53,862 before this request was made and a transfer of sufficient funds in the amount of $2,688 from account 001- 1200-512-3480 City Clerk Digitizing. ATTACHMENTS:Resolution Piggyback Agreement Granicus & Proposal Resolution No. 189-17-14990, dated September 5, 2017 2 DocuSign Envelope ID : D3565DE8-28A8-4 6C1-9 DCD-880BF3A97 4DF CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES THIS CONTRACT, entered into this 1 day of November, 2022 , by the CITY OF SOUTH MIAMI through its Manager, both of whom shall be hereinafter referred to as the "CITY" where applicable ; located at 6130 Sunset Drive , South Miami , FL. , E-mail: skamali@southmiamifl.gov and GRANICUS, INC., with an office and principal place of business located at 408 SAINT PETER STREET, SUITE 600, SAINT PAUL, MN 55102 , and E-mail address of Antonio .bullock@granicus .com and Fa csimile transmission number of 651-665-0943 (hereinafter ca ll ed the "CONTRACTOR". WITNESS ETH: WHEREAS, the CITY needs WEBCASTING MEETING MANAGEMENT & DIGITAL SERVICES; and WHEREAS, the CITY desires to retain CONTRACTOR, to provide t he re quired software and/or services based on CONTRACTOR's representations which reflect that CONTRACTOR is qualified and capable of prov iding said software and/or services in a professional and timely manner and in accordance with the CITY 's goals and requirements ; and WHEREAS, CONTRACTOR has agreed to provide the required software and/or services in accordance with the terms and conditions set forth herein . NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained , the parties agree as follows: (1) Engageme nt of Contractor: Based on the representations of CONTRACTOR as set out in the following documents the CITY hereby retains CON TR ACTOR to provide the software and /or services , all of which is set forth in Scope of Services , as modified by the Contract Documents, (all of w hich is hereinafter referred to as the Work "). (2) Contract Documents: The Contract Documents include this Contract and the forgoing documents (in paragraph (1) above) and the following documents, as well as any attachments or exhibits that are made a part of any of the Contract Documents : • Scope of Services, attached i n the quote as EXHIBIT 1 , "Product Description," "Granicus Advanced Network & Subscriber Information." • CITY's Insurance, Indemnification Requirements, Limitation of Liability, Confidentiality, CITY Responsibilities and CITY Restrictions , attached as Exhibit 2 · Solicitation documents "N /A." T his Contract and the Scope of Services , and Insurance & Indemnification Requirements take precedence over the CONTRACTOR 's QUOTE and SCOPE OF SERRVICES . (3 ) Date of Commencement: CONTRACTOR must commence the performance of the Work under this Contract on a date to be specified in a Notice to Proceed , or Purchase Order, (hereinafter referred to as the "Work Commencement Date "). DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-8808F3A97 4DF (4) Primary Contacts: The Primary Contact Person in charge of administering this Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or their written designee. The Primary Contact Person for CONTRACTOR and his/her contact information is as follows: Name: ANTONIO BULLOCK e-mail: Antonio.bullock@granicus.com; Fax: 651-665-0943 Street Address: 408 SAINT PETER STREET, SUITE 600, SAINT PAUL, MN 55102. (5) Scope of Services: The software and/or services to be provided are as set forth in the Scope of Services, attached as "Exhibit 1. (6) Compensation: The CONTRACTOR's compensation under the terms and provisions of this Contract (hereinafter referred to as the Contract Price) is as set forth in CONTRACTOR PROPOSAL AS EXHIBIT 1, unless modified in writing signed by the CITY and CONTRACTOR. (7) Time Provisions: The term of this Contract commences on the Work Commencement Date and continues for a term not to exceed FIVE (5) consecutive years, unless the Contract is earlier terminated by the CITY MANAGER in accordance with the Contract Documents. (8) Termination: This Contract may be terminated without cause by either party with a sixty (60) day written notice to either party. This provision supersedes and takes precedence over any contrary provisions for termination contained in the other Contract Documents. (9) Applicable Law and Venue: Florida law applies to the interpretation and enforcement of this Contract. Venue for all proceedings involving or arising out of this Contract is in Miami-Dade County, Florida. (10) Duties. Responsibilities and Warranties: CONTRACTOR shall comply with all applicable laws, ordinances, codes, rules, regulations, and health and safety standards of any governmental body having jurisdiction over any matter related to this Contract or the software and/or services to be performed hereunder. Each and every provision and/or clause required by law to be inserted in this Contract is deemed to be inserted herein and this Contract must be read and enforced as though such provisions and/or clauses are included herein. A. Each party warrants that it has the rights necessary to grant to the other party the licenses granted in this Contract. B. CONTRACTOR warrants that it will perform its obligations in a professional and workmanlike manner in accordance with industry standards. C. CITY'S sole and exclusive remedy and CONTRACTOR'S sole obligation for breach of the warranties in this Section are as follows: (i) for a breach of the warranty in Section 1 0.A, the indemnity in Exhibit 2 of this Contract; and (ii) for a breach of the warranty in Section 10.B reperformance of the non-conforming Services, provided that CITY notifies CONTRACTOR of a non-conformity in this Section during the thirty (30) day period following CONTRACTOR'S completion of the applicable Services. D. Disclaimers. EXCEPT AS EXPRESSLY STATED IN THIS THIS SECTION, THE PRODUCTS AND SERVICES ARE PROVIDED "AS IS" AND CONTRACTOR DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF CONTRACTOR DOES NOT WARRANT THAT PRODUCTS OR SERVICES WILL MEET CITY'S REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR. (11) Change Orders: No additional Work or extras shall be done unless the same is duly authorized in writing and in advance of the work by appropriate action by the City Manager and in accordance with the Contract Documents. (12) Licenses and Certifications: CONTRACTOR must secure all necessary business and professional licenses for CONTRACTOR products at its sole expense prior to commencing the Work. CONTRACTOR and its licensors own all IP Rights in the products. CITY and its authorized users have no right, title or interest in the products other than the license rights expressly granted herein. All rights not expressly granted in the products are reserved by CONTRACTOR or its licensor. CONTRACTOR grants CITY a non-exclusive, non-transferable, royalty-free, perpetual license to use the software on behalf of and for the benefit of CITY independently and with the products. CONTRACTOR retains all right, title and interest to the Deliverables except for those rights expressly granted to CITY and reserves all rights not otherwise expressly granted herein. Deliverables and services are deemed accepted upon delivery unless otherwise set forth in a SCOPE OF SERVICES. "Deliverable(s)" means any computer software, written documentation, reports or materials developed by CONTRACTOR specifically for CITY pursuant to the SCOPE OF SERVICES. (13) Insurance, Indemnification, Limitation of Liability, Confidentiality, CITY Responsibilities and CITY Restrictions: CONTRACTOR must comply with the insurance indemnification, Limitation of Liability, Confidentiality, CITY Responsibilities and CITY Restriction requirements set forth in the Contract Documents. In the event that any of the Contract Documents provide for indemnification, nothing contained therein may be construed to imply that the CITY has waived its sovereign immunity as provided by Florida Statute, Section 786.28 and anything to the contrary contained therein is null and void and of no force or effect. (14) Jury Trial Waiver: The parties waive their right to jury trial. (15) Entire Agreement, Modification, and Non-waiver: The Contract Documents constitute the entire agreement of the parties and supersede any prior agreements, written or oral. The Contract Documents may not be modified or amended except in writing, signed by both parties hereto and if this Contract is required to be approved by the City Commission, all amendments thereto must be approved in the same manner and with the same formality as this Contract if in the opinion of the City Attorney such approval is required by law. The Contract Documents, in general, and this paragraph may not be modified or amended by any acts or omissions of the parties. No failure to exercise and no delay in exercising any right, power or privilege may be construed to operate as a waiver. No waiver of the Contract Documents, in whole or part, including the provisions of this paragraph, may be implied by any act or omission. (16) Public Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing software and services on behalf of the CITY and the CONTRACTOR, under such conditions, must incorporate this paragraph in all of its subcontracts for this Project. "Subcontractors11 do not include entities that provide general services on behalf of CONTRACTOR. Subcontractors will DocuSign Envelope ID: O3565DE8-28A8-46C1-9DCD-880BF3A974DF only include those third parties engaged specifically by CONTRACTOR to perform services directly to CITY. CONTRACTOR and its subcontractors are specifically required to: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the CONTRACTOR if the CONTRACTOR does not transfer the records to the public agency; and (d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the CONTRACTOR or keep and maintain public records required by the public agency to perform the service. If the CONTRACTOR transfers all public records to the public agency upon completion of the contract, the CONTRACTOR must destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR must meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 12) IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: npayne@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL .33143. (17) Notices. Whenever a notice is required or permitted herein, it must be delivered by certified mail with return receipt requested, hand delivery, e-mail (or similar electronic transmission), or facsimile transmission and will be deemed delivered on the date shown on the e-mail, or delivery confirmation for any facsimile transmission or, if by certified mail, the date on the return receipt card or the date shown as the date same was refused or unclaimed. If hand delivered to the CITY, a copy must be stamped with the official City receipt stamp showing the date of deliver; otherwise, the document will not be considered to have been delivered. Notices must be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: (18) To CITY: City Manager, 6130 Sunset Dr. South Miami, FL 33143 Fax: E-mail: salexander@southmiamifl.gov DocuSign Envelope ID: O3565DEB-28A8-46C 1-9DCD-880BF3A97 4DF With copies by U.S. mail to : To CONTRACTOR: City Attorney 6130 Sunset Dr. South Miami , FL 33143 Fa x: (305) 341-0584 E-mai l: tpepe@southmiamifl.gov Granicus , LLC 408 St. Peter Street, Suite 600 Saint Paul , MN 55 102 Fa x: (651) 665-0943 Email : contract s@granicus.com ( 19) Corporate Authority. The CONTRACTOR and its representative w ho signs this Contract hereby certifies under pena lty of perjury that the CONTRACTOR and its representative have, and have exercised , the required corporate power and that t hey ha ve complied with all appl icable lega l requirements necessary to adopt, execute and deliver this Contract and to assume the responsibilities and obligations created hereunder; and that this Contra ct is duly executed and delivered by an au th o rized corporate officer, in accordance with such officer's powers to bind the CONTRACTOR hereunder, and constitutes a va lid and binding obligation enforcea bl e in accordance w ith its terms , conditions and provis ions. 13) Background Screening. All personnel and volunteers that will provide any servi ce with vu lnerable persons , as defined in Secti on 435.02 , Fla . invol ving the City or its Agency in such related activity or who may have access to secure or sensitive areas of the City , must be in compliance w ith Ba ck ground Screening prior to the scheduled start of any employee or volunteer. CON TRACTOR shall prevent any and all of its personnel , including volunteers , from engaging in any such re lated activities without having passed a background screen ing . A violation of th is requirement shall constitute a substantial breach of this Contract. (20) Drug Free Workplace. CONTRACTOR must comp ly wi th the Drug Free Workplace policy set forth in the City of South Miami 's Personne l Manua l which is made a part of this Contract by reference. (21) Transfer and Assignment. The services under this Con tract may not be subcontracted or assigned withou t prior written consent from the CITY (such consent not to be unreasonably withheld)provided that eithe r CONTRACTOR may assign th is Contract with reasonable notice to CITY to an affiliate o r to a successor in in terest resu lting from acquisition of all , or subst antially all, of the assigning party 's business by means of merg er, stock or asset purchase , or otherwise. Any assignmen t or attempted assignment in violation of this Contract wi ll be nu ll and void . (22) INTENTIONALLY OMITTED. (23) E-VERIFY. As a condition precedent to entering into t his Contract, and i n comp li ance wit h Section 448 .095 , Fla . Stat., CONTRACTOR and its subcontractors must register w it h and use the EVerify system to veri fy work authorization status of all DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF employees hired after January 1, 2021. The CONTRACTOR and all subcontractors must comply with and be bound by the following: (a) CONTRACTOR must require each of its subcontractors to provide CONTRACTOR with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. CONTRACTOR must maintain a copy of the subcontractor's affidavit as part of and pursuant to the records retention requirements of this Contract; (b) The CITY, CONTRACTOR, or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1 ), Fla. Stat. or the provisions of this section must terminate the contract with the person or entity; The CITY, upon good faith belief that a subcontractor knowingly violated the provisions of this section, but that the CONTRACTOR otherwise complied, must promptly notify CONTRACTOR and CONTRACTOR must immediately terminate the contract with the subcontractor; (c) A contract terminated under the provisions of this Section is not a breach of contract and may not be considered such; (d) Any contract termination under the provisions of this Section may be challenged no later than 20 calendar days after the date on which this Contract is terminated pursuant to paragraph b. or c. above; (e) CONTRACTOR acknowledges that upon termination of this Contract by the CITY for a violation of this Section by CONTRACTOR, CONTRACTOR may not be awarded a public contract for at least one (1) year. CONTRACTOR further acknowledges that CONTRACTOR is liable for any additional costs incurred by the CITY as a result of termination of any contract for a violation of this Section; and (f) Subcontracts. CONTRACTOR or subcontractor must insert in any subcontracts the clauses set forth in this Section, including this Subsection, requiring the subcontractors to include these clauses in any lower tier subcontracts. CONTRACTOR is responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this Section and CONTRACTOR's failure to enforce compliance is a substantial and material breach of this Contract. (24) ANTI-DISCRIMINTION. Contractor and all of its employees, while performing work for the City, including the hiring and retention of employees for the performance of Work, are prohibited from discriminating against anyone on the basis of race, color, religious family status, sex (including sexual orientation, gender identity and intersexuality), height, weight, domestic partnership status, labor organization membership, political affiliation, national origin, age, disability or any other classification that is federally defined as a "protected class" and Contractor must take all steps necessary to prevent such discrimination by all of its employees who are performing work for the City and must ensure nondiscrimination in all programs, services and activities that OocuSign Envelope ID : O3565DE8-28A8-4 6C 1-9DCD-880BF3A97 4OF are part of the Scope of Services. A vio lation of this paragraph is a substantial , material breach of this Contract. IN WITNESS WHEREOF , the parties , have executed this Contract, on or before the date first above written , with full knowledge of its con tent and significance and intending to be legally bound by the terms hereof. CONTRACTOR: Grani cus ATTESTED: Ci ty C le rk Read and A pproved as to Form , Language , Le gal ity , and Ex ecuti on ::e re,of ;effrk ~ney -------------- [eDocuSlgn ed by: By:~f~ Be rnadette Foley Manage r, Ren ewa l s [print name and title of signatory] Ci ty Mana ge r DocuSign Envelope ID: D3565DE8-28A8-46C1-9DCD-880BF3A974DF EXHIBIT 1 CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES "CONTRACTOR PROPOSAL AND ~COPE OF SERVICES" DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF G GRA N ICUS 408 Saint Peter Streel, Suite 600 Saint Paul, MN 55102 THIS IS NOT AN INVOICE United States ORDER DETAILS Prepared By: Phone: Email: Order #: Prepared On: Exp ires On: ORDER TERMS Currency: Granic us Proposal for South Miami, FL Antonio Bullock antonio.bullock@granicus.com Q-18564 l 05/23/2022 09/26/2022 USO Order Form Prepared for South Miami, FL Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: Initial Order Term End Date: Period of Performance: Order #: Q-18564 l Prepared: 05/23/2022 09/26/2022 09/26/2027 09/27/2022 -09/26/2023 Page 1 of 8 DocuSign Envelope ID: D3565DE8-28A8-4 6C1-9DCD-880BF3A974DF G G"RANICUS PRICING SUMMARY O rder Form South Miami, FL The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Solution Government Transparency Suite Send Agenda (Peak) Meeting Efficiency Suite Recurring Captioning Services Granicus Encoding Appliance Software (GT) Open Platform Suite Peak Agenda Management gov Delivery for Integrations Order #: Q-l 8564 l Prepared: 05/23/2022 Billing Monthly Mont hly Monthly Monthly Monthly Monthly Monthly Monthly Quantity /Unit Annual Fee l Each $9,168.40 l Each $0.00 1 Each $5,417.69 229 Hours $34,462 .2 1 1 Each $1.389.15 l Each $0.00 1 Each $6.112.26 l Each $0.00 SUBTOTAL: $56,549.71 Page 2 of 8 DocuSig n Envelope ID : O3565DE8-28A8-46C1 -9DCD-880BF3A974DF G G"RANIC US FUTURE YEAR PRICING Govern ment Tran sparency Suite Send Agenda {Peak) Meeting Efficiency Suite Recurring Captioning Services Granicus Encod ing Appli ance Software {GT) Open Platform Suite Peak Agenda Management govDeli very for Integrations SUBTOTAL: Order #: Q -18564 l Prepared : 05/23/2022 $9,626 .82 $0.00 $5,688.57 $36.185 .32 $1.458.61 $0.00 $6,417.87 $0.00 $59 ,377.19 $10. 108.16 $10,613 .57 $0.00 $0.00 $5,973 .00 $6,271.65 $37,994 .59 $39,894.32 $1.531.54 $1,608.11 $0.00 $0.00 $6,738.77 $7,075.70 $0.00 $0 .00 $62,346.06 $65 ,463.35 Order Fo rm South Miami. FL $11.14 4.25 $0.00 $6,585.24 $41,889 .03 $1,688.52 $0.00 $7,429.49 $0 .00 $68,736.53 Page 3 of 8 DocuSign Envelope ID: D3565DE8-28A8-4 6C1-9DCD-880BF3A974DF G GRA NI C U S PRODUCT DESCRIPTIONS Solution Government Transparency Suite Send Agend a (Peak) Meeting Efficien cy Sui t e Recurring Captioning Services Order #: Q-18564 l Prepared : 05/23/2022 Description Order Form South Miami, FL Government Transparency are the live in-meeting function s. Streaming of an event. pushing of documents, and indexing of events . Send Agenda is dependent on an active subscription to the relevant govMeetings agenda. Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a -Service (Haas) solution that enables government organizations to simplify the in -meeting management and post-meeting min utes creation processes of the clerk's office. By leveraging this so lution, the client will be able to streamli ne meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published . During a meeting, use LiveManager to record rol l calls, motions, votes, notes, and speakers, all indexed with video . Use the index poin t s to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a buffon. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes documents • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for m inutes formaffing in MS Word if desired • Up to one ( l) MS Word minutes template (addit ional templates can be purchased if needed) Live closed captioning . • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged l hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Page 4 o f 8 DocuSign Envelope ID: D3565DE8-28A8-46C1-9DCD-880BF3A974DF G G "R ANICU S Order Form South Miami. FL Solution Description Gronicus Encoding Appliance Software (GT) Gronicus Encoding Appliance Software (GT) This includes the LiveMonoger Software solution where webcosls are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Open Platform Suite Open Platform is access lo MedioMonoger, upload of archives, ability to post agendas/documents, and index of archiv es . These ore able to be published and accessible through a searchable viewpoge. Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (S oaS) solution th at enables government organizations lo simplify the agenda management and minutes recording process of the clerk's office. Peak Agenda Management allows clerks t o streamline the way they compile and produce agendas and record minutes for public meetings and in cludes: • Unlimited user accounts • Unlimited meeting bodies and meeting types • Access to up lo one ( 1) Peak Agenda Management si t e govDelivery for Integra t ions Send notification bull etins directly t o constituents who subscribe to receive updates directl y through G ronicus (powered by govDeli very). Recieve a monthly metrics report delivered via email to sh ow subscriber growth and engagement activity fo r the post month of bulletin sends, and g row subsc ribers through access to the Gronicus Advanced Network. Note: govDelivery intergrations is dependent on on active subscription to the relevant govMeelings agenda or gov Access CMS solutions. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION • Granicus Communications Suit e Subsc rib er In fo rm a tion. 0 0 Data provided by the Client and contact information gathered through th e Client 's own web properties or activities will remain the properly of the Client ('Direct Subscriber'). including any and all personally identifiable information (P II ). Gronicus will not release the data wit hout the express writte n permission of the Client. unless required by low. Gronicus shall: (i) not disclose the Client's data except to any third parties as necessary lo operate the Granicus Products and Services (provided that the Client hereby grants lo Gronicus a perpetual. non-cancelable. worldwide, non-exclusive license to utilize any data, on on anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to. or prior to the Effective Date, lo improve the functionality of the Granicus Products and any other legitimate business purpose, including t he right to sublicense such data to third parties. subject to all legal restrictions regarding the use and disclosure of such information). Order #: Q-18564 1 Prepared: 05/23/2022 Page 5 of 8 DocuSign Envelope ID: D3565DE8-28A8-46C1 -9DCD-880BF3A974DF G GRANICUS Order Form South Miami, FL • Data obtained through the Granicus Advanced Network. 0 0 0 Granicus offers a Saas product , known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communica t ion (th e 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. Opt-In. During the lost 10 calendar days of the C lient's subscription, the Client may send on opt- in email lo Network Subscribers that shall include on explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to furiher updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): • Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shored shori code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes ore recommended for Text-to-Subscribe functionalities, if enabled where available, for on additional fee. • Client must have explicit opt-in for all destinations sent to and adhere to al l CTIA guidelines for the duration of its use . THIRD PARTY DISCLAIMER Closed Captioning and Meeting Services: Client and Gronicus may agree that a third party will provide closed captioning, transcription seNices, or other meeting services under this Agreement. In such case, Client expressly understands that the third party is on independent contractor and not on agent or employee of Gronicus. Gronicus is not liable for acts performed by such on independent third party. Order #: Q -18564 l Prepared: 05/23/2022 Page 6 of 8 Docu Sign Envelope ID: D 356 5D E8-28A 8-46C 1-9 DCD-880BF3A97 4DF G G"R A NICU S TERMS & CONDITIONS • Link to Terms: https://granicus.com/pdfs/Master Subscription Agreement.pdf Order Form South Miami, FL • This quote is exclusive of app licable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibil ity of South M iami, FL l o provide applicable exemption certificole(s). • Any lapse in paymen t may resu lt in suspension of service and will require the payment of a se t up fee to reinstate the subscription . • Client w ill be invoiced for use of any product or service measured or copped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the some cost or rote set forth herein. Notwithstanding anything to the contrary. Gronicus reserves the right to adjust pricing at any renewal in which the volume hos changed from the prior term without regard lo the prior term's per-unit pricing. Order #: Q-18564 1 Prepared: 05/23/2022 Page 7 of 8 DocuSign Envelope ID: O3565DE8-28A8-4 6C1-9DCD-8808F3A974DF G G"RA NI CUS Order Form Sou t h Miami, FL BILLING INFORMATION Billing Contact: Purchase Order [ l -No Reauired? r 1 -Yes Billing Address: PO Number: If PO reauired Billing Email: Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-185641 dated 05/23/2022 are incorporated info this Purchase Order by reference and shall toke p r ecedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they hove authority to enter the agreement. The undersigned also understands the services and terms . South Miami, FL Signature: Name: Title : Date: ATTESTE D: By : ------------ City Clerk Order #: Q -185641 Prepared: 05/23/2022 READ A ND APPROVED AS TO FORM, LANGUAGE, LEGALITY ::D E~d& ~y Page 8 of 8 DocuSign Envelope ID: O3565OE8-28A8-46C1-9DCD-880BF3A974DF EXHIBIT 2 CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES Order Form South Miami, FL Insurance, Indemnification Requirements, Limitation of Liability, Confidentiality, CITY Responsibilities and CITY Restrictions Insurance A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM" with regard to Insurance and Indemnification requirements) must procure and maintain at its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the contract with the City of South Miami, whether such claim is against the FIRM or any sub-contractor/sub-consultant, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized in writing by the CITY and such authorization is at the CITY's sole and absolute discretion. The FIRM must purchase insurance from and must maintain the insurance with a company or companies lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM or by a Sub-contractor/sub-consultant or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's obligations under the Contract. Firm's Insurance Generally. The FIRM must provide and maintain in force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: Page 10 of 8 DocuSign Envelope ID: D3565DE8-28A8-46C1-9DCD-880BF3A974DF Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the "Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include Employers' Liability at the statutory coverage amount. The FIRM must further ensure that all of its Sub- contractor/sub-consultants maintain appropriate levels of Worker's Compensation Insurance. Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile liability (Granicus' Auto insurance is provided in a separate Auto policy), completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: • Personal Injury: $1,000,000; • Medical Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; Umbrella Commercial Comprehensive General Liability insurance must be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim or occurrence and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, which includes: • Premises and Operation • Independent Contractors Liability • Products and/or Completed Operations Hazard • Explosion, Collapse and Underground Hazard Coverage • Broad Form Property Damage Liability • Broad Form Contractual Coverage Liability applicable to this specific Contract, subject to the terms, conditions and exclusions of the policy. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida, and must include: • Owned Vehicles, if applicable. DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF • Hired and Non-Owned Vehicles • Employers' Non-Ownership Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must contain the same insurance provision as set forth in these insurance and indemnification requirements, other than the Fire and Extended Coverage Insurance and substituting the word Sub-contractor/sub-consultant for the word FIRM where applicable. "Subcontractors" or "Sub-consultants" will only include those third parties engages specifically by FIRM to perform services directly to CITY. Miscellaneous: A If any notice of cancellation of insurance or change in coverage is issued by the insurance company or should any insurance have an expiration date that will occur during the period of this contract, the FIRM Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. B. All deductibles for the insurance required above must be declared by the FIRM and must be approved by the CITY. At the option of the CITY, either the FIRM must eliminate or reduce such deductible or the FIRM must procure a Bond, in a form satisfactory to the CITY covering the same. C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide that such policy or policies are primary over any other collectible insurance that CITY may have. All policies must contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the CITY as well as contractual liability provision covering FIRM's duty to indemnify the City as provided in this Agreement, subject to the terms, conditions and exclusions of the insurance. D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such insurance, acceptable to the CITY, as well as all applicable endorsements and provide the name, address and telephone number of the insurance agent or broker through whom the policy was obtained. The insurer must be rated VII or better per AM. Best's Key Rating Guide, latest edition and authorized to issue insurance in the State of Florida. All insurance policies must be written on forms approved by the State of Florida and they must remain in full force and effect for the duration of the contract period with the CITY. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the following endorsements: (1) a policy provision or an endorsement with substantially similar provisions as follows: 1'The City of South Miami is an additional insured. ; (2) Firm agrees to provide the City of South Miami with at least thirty (30) days prior written notice of any cancellation.,, DocuSign Envelope ID: O3565DE8-28A8-46C1-9DCD-8808F3A974OF E. If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney, or accountant, to name a few, then in such event and in addition to the above requirements, the FIRM must also provide Professional Liability Insurance on a Florida approved form in the amount of $1,000,000 with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the FIRM becomes legally obligated to pay as damages for claims arising out of the services or work performed by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained by him in connection with this Agreement. This insurance must be maintained for one year after completion of the construction and acceptance of any Project covered by this Agreement. However, the FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms specified above, which is also acceptable. No insurance may be issued by a surplus lines carrier unless authorized in writing by the city at the city's sole, absolute, and unfettered discretion. Indemnification Requirement A. FIRM will defend, indemnify and hold CITY harmless from and against all losses, liabilities, damages and expenses including reasonable attorney fees (collectively, "Losses") arising from any claim or suit by an unaffiliated third party that the products or Deliverables, as delivered to CITY and when used in accordance with this Agreement and the applicable Order or SOW, infringes a valid U.S. copyright or U.S. patent issued as of the date of the applicable Order or SOW (a "Claim". B. To the extent permitted by applicable law, FIRM will have control of the defense and reserves the right to settle any Claim. CITY must notify FIRM promptly of any Claim and provide reasonable cooperation to FIRM, upon FIRM'S request and at FIRM'S cost, to defend such Claim. FIRM will not agree to any settlement which requires acknowledgment of fault or an incurred liability on the part of an indemnified party not otherwise covered by this indemnification without indemnified party's prior consent. CITY may elect to participate in the defense of any claim with counsel of its choosing at its own expense. C. If the products or Deliverables are subject to a claim of infringement or misappropriation, or if FIRM reasonably believes the products or Deliverables may be subject to such a Claim, FIRM reserves the right, in its sole discretion, to: (i) replace the affected products or Deliverable with non-infringing functional equivalents; (ii) modify the affected products or Deliverable to render it non- infringing; or (iii) terminate this Agreement or the applicable Order or SOW with respect to the affected FIRM product or Deliverable and refund to CITY any prepaid fees for the then-remaining portion of the Order or SOW Term .. D. If the products or Deliverables are subject to a claim of infringement or misappropriation, or if FIRM reasonably believes the products or Deliverables may be subject to such a Claim, FIRM reserves the right, in its sole discretion, to: (i) replace the affected products or Deliverable with non-infringing functional DocuSign Envelope ID: O3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF equivalents; (ii) modify the affected products or Deliverable to render it non- infringing; or (iii) terminate this Agreement or the applicable Order or SOW with respect to the affected FIRM product or Deliverable and refund to CITY any prepaid fees for the then-remaining portion of the Order or SOW Term .. E. This section sets forth CITY'S sole and exclusive remedy, and Fl RM'S entire liability, for any Claim that the products, Deliverables or any other materials provided by FIRM violate or infringe upon the rights of any third party. F. Limitation of Liability A. EXCEPT FOR LIABILITY THAT CANNOT BE LIMITED OR EXCLUDED UNDER APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL EITHER PARTY BE LIABLE FOR ANY: (I) SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES; OR (II) LOSS OR DAMAGE TO DATA, LOST PROFITS, SALES, BUSINESS, GOODWILL OR ANTICIPATED SAVINGS, WHETHER AN ACTION IS IN CONTRACT OR TORT (INCLUDING NEGLIGENCE) AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. B. IN NO EVENT, EXCEPT FOR CITY'S OBLIGATIONS TO PAY AMOUNTS DUE UNDER THE ORDER OR SOW, OR FIRM'S INDEMNIFICATION OBLIGATIONS SET FORTH IN SECTION 10 (INDEMNIFICATION), WILL EITHER PARTY'S MAXIMUM AGGREGATE LIABILITY FOR ALL CLAIMS ARISING IN CONNECTION WITH THIS AGREEMENT (IN TORT (INCLUDING NEGLIGENCE), CONTRACT OR OTHERWISE) EXCEED THE AMOUNT OF FEES PAID BY CITY TO FIRM IN THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM. HOWEVER, IF CITY HAS PAID NO FEES UNDER THE TERMS OF AN ORDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE DATE OF THE INCIDENT GIVING RISE TO THE CLAIM, THE AGGREGATE LIABILITY OF FIRM TO CITY FOR SUCH CLAIM SHALL NOT EXCEED FIVE THOUSAND DOLLARS ($5,000). Confidentiality During performance of the Services, each party may receive Confidential Information of the other party. A. "Confidential Information" means all confidential and/or trade secret information of either party ("Disclosing Party"), including but not limited to: (i) FIRM'S products; (ii) non-public information if it is clearly and conspicuously marked as "confidential" or with a similar designation at the time of disclosure; (iii) non-public information of the Disclosing Party if it is identified as confidential and/or proprietary before, during, or promptly after presentation or communication; and (iv) any information that should be reasonably understood to be confidential or proprietary given the nature of the DocuSign Envelope ID: D3565DE8-28A8-46C1-9DCD-8808F3A974DF information and the context in which disclosed, in each case that is disclosed to the other party ("Receiving Party") or to which the Receiving Party gains access in connection with performance of the Services. B. Subject to freedom of information, government transparency, or similar applicable law, each Receiving Party will receive and hold any Confidential Information in strict confidence and will: (i) protect and safeguard the Confidential Information against unauthorized use, publication or disclosure; (ii) not reveal, report, publish, disclose, transfer, copy or otherwise use any Confidential Information except as specifically authorized by the Disclosing Party; (iii) not use any Confidential Information for any purpose other than in performance of this Agreement; (iv) restrict access to Confidential Information to those of its advisors, officers, directors, employees, agents, consultants, contractors and lobbyists who have a need to know, who have been advised of the confidential nature thereof, and who are under express written obligations of confidentiality or under obligations of confidentiality imposed by law or rule; and (v) exercise at least the same standard of care and security to protect the confidentiality of the Confidential Information received by it as it protects its own confidential information, but no less than a reasonable degree of care. C. If a Receiving Party is requested by anyone or required in a judicial, administrative, or governmental proceeding to disclose any Confidential Information, it will notify the Disclosing Party as promptly as practicable so that the Disclosing Party may seek an appropriate protective order or waiver for that instance, unless such notification is prohibited by law or judicial order. Florida has a strict policy for disclosure of public information and therefore the City is not responsible for any disclosure if Disclosing Party fails to timely seek and obtain a protective order after being notified as promptly as practicable of the request for information or documents and, if Disclosing Party, under the foregoing conditions, fails to timely seek and obtain a protective order, City may disclose such information without liability to Disclosing Party. D. The foregoing obligations do not apply to information that: (i) is already public or becomes available to the public through no breach of this section; (ii) was in the Receiving Party's lawful possession before receipt from the Disclosing Party; (iii) is lawfully received independently from a third party who is not bound by a confidentiality obligation; or (iv) is independently developed by or on behalf of the Receiving Party without use of any Confidential Information. E. Upon written request of the Disclosing Party, the Receiving Party agrees to promptly return or destroy all Confidential Information in its possession, and certify its destruction in writing, provided that the Receiving Party may retain a copy of the returned or destroyed items for archival purposes in accordance with its records retention policies and subject to this section. F. Disclosing Party may be irreparably damaged if the obligations under this section are not enforced and as such may not have an adequate remedy in the event of a breach by Receiving Party of its obligations hereunder. The parties agree, therefore, that Disclosing Party is entitled to seek, in addition to other available remedies, an injunction DocuSig n En velope ID : D3565DE8-28A8-4 6C 1-9DCD-880BF3A974DF restraining any actual , threatened or further breaches of the Rece ivin g Party 's obligations under this section or any other appropriate equitable order or decree. CITY Responsibilities. A. Content. CITY will be solely responsible for the Content submitted to the products and will comply with all laws , rules and regulations relating to the use , disclosure and transmission of such Content, including providing such to FIRM. CITY represents and warrants it has the legal right to provide the Content to FIRM and that such use or disclosure does not violate the intellectual property , privacy or other legal rights of any third party . C IT Y grants FIRM a limited , non-exclusive right during the Term to access and use the Content to provide the products and services. Content does not include user feedback related to the products or Services , which FIRM is free to use without any further permission or consideration to CITY. In addition , Content does not include data generated by use of the products , including system data and data derived from Content in an aggregated and anonym ized form , which may be used by FIRM for any and all business purposes including diagnostics and system and product improvements . B . Data Backup and Protection. CITY w ill maintain a back-up of any data or data files provided to FIRM . For certain products , FIRM offers functionality that requi res subscribers to enable password protection of subscriber profiles and associated data. CITY assumes all responsibility for implementing and enforcing this securi ty functiona lity in its sole discretion . C. Passwords . Sign-on credentials used to access the products are non-transferable. CITY is responsible for keeping all passwords secure and for all use of the products t hrough C ITY'S sign in credentials . D. Cooperation. CITY will pro v ide any assistance reasonably required by FIRM to perform the Services , including timely review of plans and schedules for the Services and reasonable access to CITY 'S offices for Services performed onsite. E. Third -Party Technology. C ITY will be responsible for securing all licenses for third party technology necessary for FIRM to perform the Services (including the right for FIRM to use such technology ) an d wi ll be respons ib le for the performance of any third- party providing goods or services to CITY related to the Services , including such third party 's cooperation with FIRM. F. Support. Basic support and maintenance services provided to CITY for products ("Support") is included in the fees paid for the FIRM product subscription or maintenance during the Term and will be provided in accordance with the Service Level Agreement set forth at granicus.com/legal/licensing . FIRM may update its Support obligations under this Agreemen t, so long as the level of Support agreed to by the parties is not materi a lly diminished due to such mod ification . DocuSign Envelope ID: D3565DE8-28A8-46C 1-9DCD-880BF3A97 4DF CITY Restrictions. A. Use or permit any end user to use the products to store or display adult content, promote illegal or immoral activities, send or store infringing, obscene, threatening or unlawful or tortious material or disrupt others use of the products, network services or network equipment, including unsolicited advertising or chain letters, propagation of computer worms and viruses, or use of the products to make unauthorized entry into any other device accessible via the network or products; B. Use the products as a door or signpost to another server; C. Disassemble, decompile, reverse engineer or make derivative works of the products; D. Rent, lease, lend, or host the products to or for any third party, or disclose the products to any third party except as otherwise permitted in this Agreement or an Order or SOW; E. Use the products in violation of any applicable law, rule, or regulation, including violation of laws regarding the processing, use, or disclosure of personal information, or violation of any United States export control or regulation, United States embargo, or denied or sanctioned parties prohibitions; or F. Modify, adapt, or use the products to develop any software application intended for resale which uses or competes with the products in whole or in part. CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES THIS CONTRACT, entered into this 1 day of November, 2022, by the CITY OF SOUTH MIAMI through its Manager, both of whom shall be hereinafter referred to as the “CITY” where applicable; located at 6130 Sunset Drive, South Miami, FL. , E-mail: skamali@southmiamifl.gov and _GRANICUS, INC., with an office and principal place of business located at 408 SAINT PETER STREET, SUITE 600, SAINT PAUL, MN 55102, and E-mail address of Antonio.bullock@granicus.com and Facsimile transmission number of N/A (hereinafter called the “CONTRACTOR”. WITNESSETH: WHEREAS, the CITY needs WEBCASTING MEETING MANAGEMENT & DIGITAL SERVICES; and WHEREAS, the CITY desires to retain CONTRACTOR, to provide the required goods and/or services based on CONTRACTOR's representations which reflect that CONTRACTOR is qualified and capable of providing said goods and/or services in a professional and timely manner and in accordance with the CITY’s goals and requirements; and WHEREAS, CONTRACTOR has agreed to provide the required goods and/or services in accordance with the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows: (1) Engagement of Contractor: Based on the representations of CONTRACTOR as set out in the following documents the CITY hereby retains CONTRACTOR to provide the goods and/or services, all of which is set forth in Scope of Services, as modified by the Contract Documents, (all of which is hereinafter referred to as the Work”). (2) Contract Documents: The Contract Documents include this Contract and the forgoing documents (in paragraph (1) above) and the following documents, as well as any attachments or exhibits that are made a part of any of the Contract Documents: • Scope of Services, attached in the quote as EXHIBIT 1, “Product Description,” “Granicus Advanced Network & Subscriber Information.” • CITY’s Insurance & Indemnification Requirements, attached as Exhibit 2 • Solicitation documents “N/A.” This Contract and the Scope of Services, and Insurance & Indemnification Requirements take precedence over the response to the N/A including the CONTRACTOR’s QUOTE and SCOPE OF SERRVICES. (3) Date of Commencement: CONTRACTOR must commence the performance of the Work under this Contract on a date to be specified in a Notice to Proceed, or Purchase Order, (hereinafter referred to as the “Work Commencement Date”). Time is of the essence. (4) Primary Contacts: The Primary Contact Person in charge of administering this Contract on behalf of the CITY is the City Manager (“Manager”), assistant Manager, or their written designee. The Primary Contact Person for CONTRACTOR and his/her contact information is as follows: Name: ANTONIO BULLOCK e-mail: Antonio.bullock@granicus.com; Fax: N/A Street Address: 408 SAINT PETER STREET, SUITE 600, SAINT PAUL, MN 55102. (5) Scope of Services: The goods and/or services to be provided are as set forth in the Scope of Services, attached as “Exhibit 1. (6) Compensation: The CONTRACTOR’s compensation under the terms and provisions of this Contract (hereinafter referred to as the Contract Price) is as set forth in CONTRACTOR PROPOSAL AS EXHIBIT 1, unless modified in writing signed by the CITY and CONTRACTOR. 5 (7) Time Provisions: The term of this Contract commences on the Work Commencement Date and continues for a term not to exceed FIVE (5) Consecutive Years, unless the Contract is earlier terminated by the CITY MANAGER in accordance with the Contract Documents. (8) Termination: This Contract may be terminated without cause by either party with a thirty (30) day written notice to either party. This provision supersedes and takes precedence over any contrary provisions for termination contained in the other Contract Documents. (9) Applicable Law and Venue: Florida law applies to the interpretation and enforcement of this Contract. Venue for all proceedings involving or arising out of this Contract is in Miami-Dade County, Florida. (10) Duties and Responsibilities: CONTRACTOR shall comply with all applicable laws, ordinances, codes, rules, regulations, and health and safety standards of any governmental body having jurisdiction over any matter related to this Contract or the goods and/or services to be performed hereunder and shall commit no trespass on any private property in performing any of the work embraced by this Contract. Each and every provision and/or clause required by law to be inserted in this Contract is deemed to be inserted herein and this Contract must be read and enforced as though such provisions and/or clauses are included herein. 11) Change Orders: No additional Work or extras shall be done unless the same is duly authorized in writing and in advance of the work by appropriate action by the City Manager and in accordance with the Contract Documents. (12) Licenses and Certifications: CONTRACTOR must secure all necessary business and professional licenses at its sole expense prior to commencing the Work. (13) Insurance, Indemnification & Bonding: CONTRACTOR must comply with the insurance, indemnification and bonding requirements set forth in the Contract Documents. In the event that any of the Contract Documents provide for indemnification, nothing contained therein may be construed to imply that the CITY has waived its sovereign immunity as provided by Florida Statute, Section 786.28 and anything to the contrary contained therein is null and void and of no force or effect. (14) Jury Trial Waiver: The parties waive their right to jury trial. (15) Entire Agreement, Modification, and Non-waiver: The Contract Documents constitute the entire agreement of the parties and supersede any prior agreements, written or oral. The Contract Documents may not be modified or amended except in writing, signed by both parties hereto and if this Contract is required to be approved by the City Commission, all amendments thereto must be approved in the same manner and with the same formality as this Contract if in the opinion of the City Attorney such approval is required by law. The Contract Documents, in general, and this paragraph may not be modified or amended by any acts or omissions of the parties. No failure to exercise and no delay in exercising any right, power or privilege may be construed to operate as a waiver. No waiver of the Contract Documents, in whole or part, including the provisions of this paragraph, may be implied by any act or omission. (16) Public Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and services on behalf of the CITY and the CONTRACTOR, under such conditions, must incorporate this paragraph in all of its subcontracts for this Project. CONTRACTOR and its subcontractors are specifically required to: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the CONTRACTOR if the CONTRACTOR does not transfer the records to the public agency; and (d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the CONTRACTOR or keep and maintain public records required by the public agency to perform the 6 service. If the CONTRACTOR transfers all public records to the public agency upon completion of the contract, the CONTRACTOR must destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR must meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 12) IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail: npayne@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL .33143. (17) Notices. Whenever a notice is required or permitted herein, it must be delivered by certified mail with return receipt requested, hand delivery, e-mail (or similar electronic transmission), or facsimile transmission and will be deemed delivered on the date shown on the e-mail, or delivery confirmation for any facsimile transmission or, if by certified mail, the date on the return receipt card or the date shown as the date same was refused or unclaimed. If hand delivered to the CITY, a copy must be stamped with the official City receipt stamp showing the date of deliver; otherwise, the document will not be considered to have been delivered. Notices must be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: To CITY: City Manager, 6130 Sunset Dr. South Miami, FL 33143 Fax: E-mail: salexander@southmiamifl.gov With copies by U.S. mail to: City Attorney 6130 Sunset Dr. South Miami, FL 33143 Fax: (305) 341-0584 E-mail: tpepe@southmiamifl.gov To CONTRACTOR: ________________________ ________________________ ________________________ (18) Corporate Authority. The CONTRACTOR and its representative who signs this Contract hereby certifies under penalty of perjury that the CONTRACTOR and its representative have, and have exercised, the required corporate power and that they have complied with all applicable legal requirements necessary to adopt, execute and deliver this Contract and to assume the responsibilities and obligations created hereunder; and that this Contract is duly executed and delivered by an authorized corporate officer, in accordance with such officer's powers to bind the CONTRACTOR hereunder, and constitutes a valid and binding obligation enforceable in accordance with its terms, conditions and provisions. 13) Background Screening. All personnel and volunteers that will provide any service with vulnerable persons, as defined in Section 435.02, Fla. involving the City or its Agency in such related activity or who may have access to secure or sensitive areas of the City, must be in compliance with Level II Background Screening and fingerprinting requirements as per, Florida Statute Ch. 435 prior to the scheduled start of any employee or volunteer. CONTRACTOR shall prevent any and all of its personnel, including volunteers, from engaging in any such related activities without having passed a 7 background screening to the satisfaction of the City. A violation of this requirement shall constitute a substantial breach of this Contract. (19) Drug Free Workplace. CONTRACTOR must comply with the Drug Free Workplace policy set forth in the City of South Miami’s Personnel Manual which is made a part of this Contract by reference. (20) Transfer and Assignment. The services under this Contract may not be subcontracted or assigned without prior written consent from the CITY which may be denied without cause. (21) Most Favored Public Entity. CONTRACTOR represents that the Contract Price negotiated with the CITY is not less than the price CONTRACTOR is offering to other customers for the same or substantially similar items or services for comparable quantities under similar terms, conditions, wages, benefits, insurance coverage and other material cost factors. If CONTRACTOR’s price to other clients decreases when providing the same goods or services as provided to CITY with the same comparable quantities under similar terms, conditions, wages, benefits, insurance coverage and any other material cost factors, CONTRACTOR must immediately extend the same price to CITY. (22) E-VERIFY. As a condition precedent to entering into this Contract, and in compliance with Section 448.095, Fla. Stat., CONTRACTOR and its subcontractors must register with and use the E- Verify system to verify work authorization status of all employees hired after January 1, 2021. The CONTRACTOR and all subcontractors must comply with and be bound by the following: (a) CONTRACTOR must require each of its subcontractors to provide CONTRACTOR with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. CONTRACTOR must maintain a copy of the subcontractor's affidavit as part of and pursuant to the records retention requirements of this Contract; (b) The CITY, CONTRACTOR, or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Fla. Stat. or the provisions of this section must terminate the contract with the person or entity; (c) The CITY, upon good faith belief that a subcontractor knowingly violated the provisions of this section, but that the CONTRACTOR otherwise complied, must promptly notify CONTRACTOR and CONTRACTOR must immediately terminate the contract with the subcontractor; (d) A contract terminated under the provisions of this Section is not a breach of contract and may not be considered such; (e) Any contract termination under the provisions of this Section may be challenged no later than 20 calendar days after the date on which this Contract is terminated pursuant to paragraph b. or c. above; (f) CONTRACTOR acknowledges that upon termination of this Contract by the CITY for a violation of this Section by CONTRACTOR, CONTRACTOR may not be awarded a public contract for at least one (1) year. CONTRACTOR further acknowledges that CONTRACTOR is liable for any additional costs incurred by the CITY as a result of termination of any contract for a violation of this Section; and (g) Subcontracts. CONTRACTOR or subcontractor must insert in any subcontracts the clauses set forth in this Section, including this Subsection, requiring the subcontractors to include these clauses in any lower tier subcontracts. CONTRACTOR is responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this Section and CONTRACTOR's failure to enforce compliance is a substantial and material breach of this Contract. (23) ANTI-DISCRIMINTION. Contractor and all of its employees, subcontractors and subconsultants, while performing work for the City, including the hiring and retention of employees for the performance of Work, are prohibited from discriminating against anyone on the basis of race, color, religious family status, sex (including sexual orientation, gender 8 identity and intersexuality), height, weight, domestic partnership status, labor organization membership, political affiliation, national origin, age, disability or any other classification that is federally defined as a “protected class” and Contractor must take all steps necessary to prevent such discrimination by all of its employees, subcontractors and subconsultants who are performing work for the City and must ensure nondiscrimination in all programs, services and activities that are part of the Scope of Services. A violation of this paragraph is a substantial, material breach of this Contract. 25.1 Contractor must include in all of its subcontracts the following clause: Subcontractors and all of their employees, subcontractors and subconsultants, while performing work for the City, including the hiring and retention of employees for the performance of Work, are prohibited from discriminating against anyone on the basis of race, color, religious family status, sex (including sexual orientation, gender identity and intersexuality), height, weight, domestic partnership status, labor organization membership, political affiliation, national origin, age, or disability, or any other classification that is federally defined as a “protected class”. Subcontractors must take all steps necessary to prevent such discrimination by all of their employees, subcontractors and subconsultants who are performing work for the City and must ensure nondiscrimination in all programs, services and activities that are part of the Scope of Services. A violation of this paragraph is a substantial, material breach of this Subcontract. IN WITNESS WHEREOF, the parties, have executed this Contract, on or before the date first above written, with full knowledge of its content and significance and intending to be legally bound by the terms hereof. CONTRACTOR: _____________________________ Witnessed: By: _________________________ By: ___________________________________ __________________________ [print name and title of signatory] ATTESTED: CITY OF SOUTH MIAMI By: __________________________ By: ________________________ Nkenga Payne Shari Kamali City Clerk City Manager Read and Approved as to Form, Language, Legality, and Execution Thereof: By: __________________________ City Attorney 9 EXHIBIT 1 CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES “CONTRACTOR PROPOSAL AND SCOPE OF SERVICES” 10 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for United States South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 1 of 8 Granicus Proposal for South Miami, FL ORDER DETAILS Prepared By:Antonio Bullock Phone: Email:antonio.bullock@granicus.com Order #:Q-185641 Prepared On:05/23/2022 Expires On:09/26/2022 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: 09/27/2022 - 09/26/2023 ORDER TERMS Current Subscription End Date: Initial Order Term End Date: 09/26/2022 09/26/2027 11 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 2 of 8 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee Government Transparency Suite Monthly 1 Each $9,168.40 Send Agenda (Peak)Monthly 1 Each $0.00 Meeting Efficiency Suite Monthly 1 Each $5,417.69 Recurring Captioning Services Monthly 229 Hours $34,462.21 Granicus Encoding Appliance Software (GT)Monthly 1 Each $1,389.15 Open Platform Suite Monthly 1 Each $0.00 Peak Agenda Management Monthly 1 Each $6,112.26 govDelivery for Integrations Monthly 1 Each $0.00 SUBTOTAL:$56,549.71 12 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 3 of 8 FUTURE YEAR PRICING Period of Performance Solution(s)09/27/2023 - 09/26/2024 09/27/2024 - 09/26/2025 09/27/2025 - 09/26/2026 09/27/2026 - 09/26/2027 Government Transparency Suite $9,626.82 $10,108.16 $10,613.57 $11,144.25 Send Agenda (Peak)$0.00 $0.00 $0.00 $0.00 Meeting Efficiency Suite $5,688.57 $5,973.00 $6,271.65 $6,585.24 Recurring Captioning Services $36,185.32 $37,994.59 $39,894.32 $41,889.03 Granicus Encoding Appliance Software (GT)$1,458.61 $1,531.54 $1,608.11 $1,688.52 Open Platform Suite $0.00 $0.00 $0.00 $0.00 Peak Agenda Management $6,417.87 $6,738.77 $7,075.70 $7,429.49 govDelivery for Integrations $0.00 $0.00 $0.00 $0.00 SUBTOTAL:$59,377.19 $62,346.06 $65,463.35 $68,736.53 13 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 4 of 8 PRODUCT DESCRIPTIONS Solution Description Government Transparency Suite Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events. Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant govMeetings agenda. Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: ·Unlimited user accounts ·Unlimited meeting bodies ·Unlimited storage of minutes documents ·Access to the LiveManager software application for recording information during meetings ·Access to the Word Add-in software component for minutes formatting in MS Word if desired ·Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Recurring Captioning Services Live closed captioning. • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. 14 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 5 of 8 Solution Description Granicus Encoding Appliance Software (GT) Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes: ·Unlimited user accounts ·Unlimited meeting bodies and meeting types ·Access to up to one (1) Peak Agenda Management site govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive updates directly through Granicus (powered by govDelivery). Recieve a monthly metrics report delivered via email to show subscriber growth and engagement activity for the past month of bulletin sends, and grow subscribers through access to the Granicus Advanced Network. Note: govDelivery intergrations is dependent on an active subscription to the relevant govMeetings agenda or govAccess CMS solutions. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION ·Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). 15 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 6 of 8 ·Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): ·Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. ·Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. THIRD PARTY DISCLAIMER Closed Captioning and Meeting Services: Client and Granicus may agree that a third party will provide closed captioning, transcription services, or other meeting services under this Agreement. In such case, Client expressly understands that the third party is an independent contractor and not an agent or employee of Granicus. Granicus is not liable for acts performed by such an independent third party. 16 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 7 of 8 TERMS & CONDITIONS ·Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of South Miami, FL to provide applicable exemption certificate(s). ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. ·Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. 17 Order Form South Miami, FL Order #: Q-185641 Prepared: 05/23/2022 Page 8 of 8 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-185641 dated 05/23/2022 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. South Miami, FL Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ 18 EXHIBIT 2 CONTRACT FOR WEBCASTING, MEETING MANAGEMENT & DIGITAL SERVICES Insurance & Indemnification Requirements Insurance A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as “FIRM” with regard to Insurance and Indemnification requirements) must procure and maintain at its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the contract with the City of South Miami, whether such claim is against the FIRM or any sub-contractor/sub-consultant, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized in writing by the CITY and such authorization is at the CITY’s sole and absolute discretion. The FIRM must purchase insurance from and must maintain the insurance with a company or companies lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM or by a Sub-contractor/sub-consultant or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's obligations under the Contract. Firm’s Insurance Generally. The FIRM must provide and maintain in force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: Workers’ Compensation Insurance at the statutory amount as to all employees in compliance with the "Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include Employers' Liability at the statutory coverage amount. The FIRM must further ensure that all of its Sub-contractor/sub-consultants maintain appropriate levels of Worker's Compensation Insurance. Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: 19 • Personal Injury: $1,000,000; • Medical Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; Umbrella Commercial Comprehensive General Liability insurance must be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Contractors • Products and/or Completed Operations Hazard • Explosion, Collapse and Underground Hazard Coverage • Broad Form Property Damage • Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida, and must include: • Owned Vehicles. • Hired and Non-Owned Vehicles • Employers' Non-Ownership Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must contain the same insurance provision as set forth in these insurance and indemnification requirements, other than the Fire and Extended Coverage Insurance and substituting the word Sub-contractor/sub-consultant for the word FIRM where applicable. Fire and Extended Coverage Insurance (Builders’ Risk), IF APPLICABLE: A. In the event that this contract involves the construction of a structure, FIRM must maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of construction, including foundations, additions, attachments, and all permanent fixtures belonging to and constituting a part of said buildings or structures. The policy or policies must also cover machinery, if the cost of machinery is included in the Contract, or if the machinery is located in a building that is being renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the replacement and actual cash value of the insured property. The policy must be in the name of the CITY and the CONTRACTOR, as their interest may appear, and must also cover the interests of all Sub- contractor/sub-consultants performing Work. 20 B. All of the provisions set forth in the Miscellaneous section below apply to this coverage unless it would be clearly not applicable. Miscellaneous: A. If any notice of cancellation of insurance or change in coverage is issued by the insurance company or should any insurance have an expiration date that will occur during the period of this contract, the FIRM Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the CITY, either the FIRM must eliminate or reduce such deductible or the FIRM must procure a Bond, in a form satisfactory to the CITY covering the same. C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY reserves the right at any time to request a copy of the required policies for review. All policies must contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY as well as contractual liability provision covering FIRM’s duty to indemnify the City as provided in this Agreement. D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy, including the declaration page and all applicable endorsements and provide the name, address and telephone number of the insurance agent or broker through whom the policy was obtained. The insurer must be rated A.VII or better per A.M. Best’s Key Rating Guide, latest edition and authorized to issue insurance in the State of Florida. All insurance policies must be written on forms approved by the State of Florida and they must remain in full force and effect for the duration of the contract period with the CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a “certified copy” of the Policy (as defined in Article 1 of this document) which must include the declaration page and all required endorsements. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the following endorsements: (1) a policy provision or an endorsement with substantially similar provisions as follows: “The City of South Miami is an additional insured. The insurer must pay all sums that the City of South Miami becomes legally obligated to pay as damages because of ‘bodily injury”, ‘property damage’, or ”personal and advertising injury” and it will provide to the City all of the coverage that is typically provided under the standard Florida approved forms for commercial general liability coverage A and coverage B”; (2) a policy provision or an endorsement with substantially similar provisions as follows: “This policy must not be cancelled (including cancellation for non-payment of premium), terminated, or materially modified without first giving the City of South Miami ten (10) days advanced written notice of the intent to materially modify the policy or to cancel or terminate the policy for any reason. The notification must be delivered to the City by certified mail, with proof of delivery to the City.” E. If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney, or accountant, to name a few, then in such event and in addition to the 21 above requirements, the FIRM must also provide Professional Liability Insurance on a Florida approved form in the amount of $1,000,000 with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the FIRM becomes legally obligated to pay as damages for claims arising out of the services or work performed by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained by him in connection with this Agreement. This insurance must be maintained for four years after completion of the construction and acceptance of any Project covered by this Agreement. However, the FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms specified above, which is also acceptable. No insurance may be issued by a surplus lines carrier unless authorized in writing by the city at the city’s sole, absolute, and unfettered discretion. Indemnification Requirement A. FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during the work or event that is occurring on the CITY's property due to the negligence or other fault of FIRM or anyone acting through or on behalf of FIRM. B. FIRM must indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost and expenses, including reasonable attorney’s fees, paralegal fees and investigative costs incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of FIRM, its contractor/sub-contractor/sub-consultant or any of their officers, directors, agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the performance or non-performance of FIRM's obligations under this AGREEMENT. C. FIRM must pay all claims, losses and expenses of any kind or nature whatsoever, in connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and assigns, including their attorney’s fees, in the defense of any action in law or equity brought against them and arising from the negligent error, omission, or act of FIRM, its Sub- contractor/sub-consultant or any of their agents, representatives, employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the performance or non- performance of FIRM's obligations under this AGREEMENT. D. FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and assigns are to be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of FIRM, its contractor/sub-contractor/sub-consultant or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or event that is occurring on the CITY's property. In reviewing, approving, or rejecting any submissions or acts of FIRM, CITY in no way assumes or shares responsibility or liability for the acts or omissions of FIRM, its contractor/sub-contractor/sub-consultant or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of them. E. FIRM has the duty to provide a defense with an attorney or law firm approved by the City of South Miami, which approval will not be unreasonably withheld. 22 F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida Statutes, none of the provisions set forth herein above that are in conflict with this subparagraph apply and this subparagraph sets forth the responsibility of the design professional concerning the extent of, and the conditions under which, indemnification is required. Thus, the design professional’s obligations as to the City and its agencies, as well as to its officers and employees, is to indemnify and hold them harmless from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract. 23 24 MIAMI-DADE STATE OF FLORIDA COUNTY OF MIAMI -DADE : Before the undersigned authority personally appeared GUIL LERMO GARCIA , who on oath says that he or she is the DI REC10R OF OPER ATI ONS, Lega l Notices of the Miami Dai ly Business Re view 1/k/a Mia mi Review, a daily (except Sat urday , Su nday and Lega l Ho lid ays) newspaper, pub lished at Miam i in Miami -Da de Cou nty , Flo rida ; that the attached co py of advertiseme nt , being a Lega l Ad vertisement of No tice in the ma tt er of CI TY OF SOUTH MIAMI· PUB LI C HEAR INGS -NOV. 1, 2022 in the XXX X Court , was publi shed in sa id news pape r by prin t in the issues of an d/or by pu blica tio n on th e news pa pe r s we bsite , if aut horized , on 10/2 1/2022 Affiant further says that the newspaper comp lies with all lega l requirements for publica tion in chapter 50 , Florida ~~~.,, 7 r '[ir:0D2022 ~ (S~L) •~~ GU ILLERMO GARCIA pe rsona ll y known to me •. •,~~,;~~·•. CHRISTINA LYNN RAVIX /~?-' 1;. ·:-s:·, .. Commission# GG 277771 \J1-il!};;a)! Expires Novembar 19, 2022 ··t~-~/~?~·· llondedThruTroyFnln lnauraoee 800-385-7019 CITY OF SOUTH MIAMI, FLORIDA CITY COMMISSION , NOTICE OF PUBLIC HEARINGS In order to balance the need for the City of South Miami to functi on and conduct vital business during the COVID 19 pandemic and, at the same time, to protect the hea lth, safety and welfare of its citizens , officers, officials and administrative staff, and pursuant City of South Miami Code , Chapter 286.011, Fla Stat, the City's Home Rule Powers, and City Manager's declaration of a state of emergency due to the Coronavin.is, the City will be holding its City Commission Meeting live in chambers and VIRTUALLY through communications media technology (CMl) until the state of emergency has ended or social distancing is no longer required by any relevant Executive Orders. All Commission members will participate in Chambers or by video conferencing through th e Zoom platform and members of the public may 1oin the meeting via Zoom at (htt s: zoom .us/i 3056 36338) and participate. At a minimum, at least three members of the City Commissi on will be physically present in the City Commission Chambers1 and they will be broadcast on the Zoom platform along with all other members of the Commission, City Staff and the public who may attend re motely from the Commission Chambers and from other locations. The meeting is scheduled to begin on Tues da Novem ber 1 2022 at 7:00 . . to consider the fo ll owing public hearing item(s): A Resolution authorizing the City Manager to enter into a sole so ce multi-year _agreement ~ h Granicus, Inc., tor web1,asting th e City's public meeti ngs an d software up gra des for Peak Agend a management and closed captioni ng services . The City Ma nager is authorized to enter into a piggyback agreement with The Corradino Group onto a City of Greenacres Professional Planning Consultant Services contract for the completion of a Hometown Planni ng Study for the Hometown District Overlay. An Ordinan ce amend ing the City of South Miami Code of Ordinances , Chapter 2, Article 11 , Section 2-9.1 -Reserved amending the title to 'Investment Policy ' and codifying the City's investment policy in confonnity with Florida law. 25 c,+y of ~uth M,ami If you des ire to present evidence or you are unable to use Zoom, there are procedures to follow and other options available including a dedicated phone line to listen and participate in the meeting and limited public attendance , all of which is sat forth in the meeting notice posted at City Hall and at htt ://www.southmlamlfl. ov/580/Public-Meetin s-Notices. Anyone who wishes lo reviaw --pending-spplication. supporting documentation or who desire to have documents made available for viewing by everyone during the meeting must contact the City Cle rk by calling 305-663-6340. Note that pursuant to Florida Statutes 286.0105, a person who decides to appeal any decision made by a Board, Agency or Commission with respect to any matter considered at its rneeling or hearing, a record of the proceedings will be required for said appeal and such person will be required to have a verbatim transcript of the proceedings Including the testimony and evidence upon which the appeal is to be based. ADA : To request a mo difica tio n to a policy, practice or procedure or to re- quest an auxiliary aide or service in order to participate in a City program , activity or event, you must on or before 4:00 p.m . 3 business days before the mee ting (not counting the day of the meeting) del iver your request to the City Clerk by telephone: 305-663-6340, by mail at 6130 Sunset Drive, South Miami, Florida or email at npayne@southmiamifl.gov. Nkenga A. Payne, CMG, FCRM City Clerk 1 The minimum standards for adopting a resolul ion or enacting an ordinance are set forth in 166.041(4) ... A majority of the members of the governing body shal l constitute a quorum. An affirmative vote of a majority of a quorum present Is necessary to enact any ordinance or adopt any resolution .... 10/21 22-112/000062 7052M 4SE ...................................................................................................NEIGHBORSSUNDAYOCTOBER232022 26 CITY OF SOUTH MIAMI, FLORIDA CITY COMMISSION NOTICE OF PUBLIC HEARINGS In order to balance the need for the City of South Miami to function and conduct vital business during the COVID 19 pandemic and, at the same time , to protect the health, safety and welfare of its citizens, officers, officials and administrative staff, and pursuant City of South Miami Code, Chapter 286 .011 , Fla . Stat, the City's Home Rule Powers , and City Manager's declaration of a state of emergency due to the Coronavirus , the City will be holding its City Commission Meeting live in chambers and VIRTUALLY through communications media technology (GMT) until the state of emergency has ended or social distancing is no longer required by any relevant Executive Orders . All Commission members will participate in Chambers or by video conferencing through the Zoom platform and members of the public may join the meeting via Zoom at (https://zoom .us/j/3056636338) and participate . At a minimum , at least three members of the City Commission will be physically present in the City Commission Chambers 1 and they will be broadcast on the Zoom platform along with all other members of the Commission, City Staff and the public who may attend remotely from the Commission Chambers and from other locations . The meeting is scheduled to begin on Tuesday. November 1, 2022, at 7:00 p.m, to consider the following public hearing item(s): A Resolution authorizing the City Manager to enter into a sole source multi-year agreement with Granicus, Inc., for webcasting the City's public meetings and software upgrades for Peak Agenda management and closed captioning services . An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Article 11 , Section 2-9 .1 -Reserved amending the title to "Investment Policy" and codifying the City's investment policy in conformity with Florida law. If you desire to present evidence or you are unable to use Zoom , there are procedures to follow and other options available including a dedicated phone line to listen and participate in the meeting and limited public attendance, all of which is set forth in the meeting notice posted at City Hall and at http ://www.southmiamifl.gov/580/Public-Meetings-Notices. Anyone who wishes to review pending application, supporting documentation or who desire to have documents made available for viewing by everyone during the meeting must contact the City Clerk by calling 305-663-6340 . Note that pursuant to Florida Statutes 286.0105, a person who decides to appeal any decision made by a Board, Agency or Commission with respect to any matter considered at its meeting or hearing, a record of the proceedings will be requ ired for said appeal and such person will be requ ired to have a verbatim transcript of the proceedings including the testimony and evidence upon which the appeal is to be based. ADA: To request a modification to a policy, practice or procedure or to request an auxiliary aide or service in order to participate in a City program, activity or event, you must on or before 4:00 p.m . 3 business days before the meeting (not counting the day of the meeting) deliver your request to the City Clerk by telephone: 305-1563-15340, by mail at 6130 Sunset Drive, South Miami, Florida or email at npayne@southmiamifl.gov. Nkenga A. Payne, CMG , FCRM City Clerk 1The minimum standards for adopting a resolution or enacting an ordinance are set forth in 166.041(4) *** A majority of the members of the governing body shall constitute a quorum. An affinnative vote of a majority of a quorum present is necessary to enact any ordinance or adopt any resolution.*** Introducing our new Bonus CD 5.00~· Year 1 $500 Minimum 3.25~- Year2 3.25~- Year3 3.25~- Year4 3.25~· Year 5 With Third Federal's new Bonus CD, you get a great, competitive rate for all 5 years, plus a great, big bonus rate in the first year. Our rates are guaranteed no matter what's happening in the market, and your deposits are FDIC-insured. Plus, we have local, non-commissioned savings counselors ready to help. So what are you waiting for? ThirdFederaI SAVINGS & LOAN thirdfederal.com Call or visit one of our convenient locations. Boca Raton I 561-347-7433 • Delray Beach I 561-637-6469 Greenacres I 561-964-6660 • North Palm Beach I 561-630-6488 Member FDIC Coral Springs I 954-340-4032 Hallandale I 954-457-2488 Plantation I 954-472-6039 "Annual Percentage Yield (APY) is accurate as of 10/20/22. Average APY is 3.60%. Minimum deposit of $500 to open and earn stated APY. 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Funds insured according to FD[C insurance requirements. ©2022 Third Federal 'l_uLJ galin.cw;, J> LATIN ~ AMERICAN pjATIN AMkl&.N CAFETERIA-RESTAURANT ~ ~ Best Cuban Food in Town ENJOY OUR DAILY CHEF SPECIALS WEARE OPEN Seven Days a Week 7 am to Midnight WE CATER PARTIES Size Not a Problem 305.267.9995 898 SW 57 Avenue Major Credit Cards Accepted Including Primecard Sunday thru Thursday: 7am-llpm Friday & Saturday: 7 am-Midnight Various Types of Coffee • Smoothies Salads • Breakfast • Pastelitos • Pizza Various Paninis • Fine Sweets Cakes for every occasion BREADS: Cuban Bread • Wheat Cuban Bread Croissants • Crackers • PalHroques HOT BREAKFAST SERVED UNTIL NOON: $8.49 Scrambled Eggs or Fried with Potatoes, Ham, Bacon or Sausage, Toast and Cafe con Leche OUR SPECIALTY Creme Brulee 305.264.2800 890 SW 57 Avenue Monday thru Thursday: 6am-10pm • Friday: 6am-llpm Saturday: 7am-12m • Stmday: 8am-10pm CITY OF OPA-LOCKA REQUEST FOR PROPOSALS RFP NO: 22-1115200 DEMOLISH THE EXISTING LAYOUT AND OFFICES AND BUILD THE NEW POLICE DEPARTMENT COMMAND STAFF OFFICES AT 780 FISHERMAN STREET (FIRST FLOOR) Sealed Proposals for the Executive PD Suite 780 Fisherman Street, First Floor will be received by the City of Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4"' Floor, Opa-locka, Florida 33054, Tuesday, November 15, 2022 by 2.:W1...JLm. Any RFP Package received after the designated closing time will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to s ubmit your proposal by the due date. In addition, proposals may be submitted via wwwdemandstarcom (e-bid). The address to submit sealed proposals is li sted below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4"' Floor Opa-locka, Florida 33054 An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and marked RFP Demolish the Existing Layout and Offices and Build the New Police Department Command Staff Offices at 780 Fisherman Street (FIRST FLOOR). Proposers desiring informatio n for use in preparing proposals may obtain a set of such documents by visiting the City's website at wwwopalockafl gov orwwwdemandstarcom. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award a contract to that proposer whose proposal best complies with the RFP NO : 22-1115200 requirements. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for the opening thereof. A pre-bid meeting will be held on Tuesday, November 1, 2022 at 10:30 a.m. at 780 Fisherman Street, 4" Floor, Opa-locka, FL 33054 and via zoom. To participate via Zoom, please use the call-in information listed below: bt;tps· / b1s02weh zoom ,,s /j /850053973451 pwd;;;hflYJ JVVJWnNuZ31B1 JWNIZjNOJ Jmsydz09 Meeting ID: 850 0539 7345 Passcode: 172008 One tap mobile + 13017158592.,85005397345#.,.,*172008# US (Washington DC) + 13092053325,.85005397345#,..,*172008# us Dial by your location + 1 301 715 8592 US (Washington DC) + 1 309 205 3325 us +1312 626 6799 US (Chicago) + 1 646 558 8656 US (New York) +1253 215 8782 US (Tacoma) +1346 248 7799 US (Houston) +1669 900 9128 US (San Jose) Find your local number: bttps· /b1s02weh zoom 11sb1 /kd8gjl46pk Joanna Flores, CMC City Clerk