Res No 143-22-15896RESOLUTION NO.143-22-15896
A Resolution authorizing the City Manager to purchase goods and services from
Florida State Refrigeration, Inc. for the supply, delivery, and install of a new 40-
ton A/C unit at the Gibson-Bethel Community Center (indoor basketball
gymnasium).
WHEREAS, the Gibson-Bethel Community Center houses three (3) rooftop a/c units: one
25-ton unit and two 40-ton units. Two of the units have been replaced within the past five (5)
years. The remaining 40-ton unit that covers the indoor basketball gymnasium requires
immediate replacement; and
WHEREAS, the unit in question is operating at less than 30 percent due to a failed
condenser and compressor. The system also requires new liquid line driers, refrigerant, and
pressure test and evacuation services; and
WHEREAS, repairs to the current eight (8) year old system will cost approximately
$25,000. Staff do not recommend repairs due to the units age, excessive rust within and around
the unit, and repairs would only entail 50 percent part replacements: 1 of the 2 compressors for
circuit #1 and 2 of 4 condenser coils for circuit #1 and #2; and
WHEREAS, according to Public Works staff and external expertise, said repairs would
likely extend the unit an additional two (2) or three (3) years; and
WHEREAS, the formal solicitation process and approval of the City Commission will take
a minimum of 4 to 5 weeks and prices are continuing to rise; and
WHEREAS, the City's purchasing policy provides for purchase without formal solicitations
if there is an emergency involving life, heath, property or safety provided the purchase remains
in accordance with City Chart; and
WHEREAS, this equipment is considered an emergency as cooling is needed in the
basketball gymnasium to keep the area healthy by eliminating germs as well as preventing
overheating of participants and for safety by preventing a slippery surface due to excessive
sweating; and
WHEREAS, informal competitive proposals were sought from three (3) different sources
of supply in accordance with the City Charter due to the emergency conditions, equipment lead
time issues and current inflation;
WHEREAS, Florida State Refrigeration Inc. was the lowest and most responsive bidder and
its warranty includes 5-years for the compressor and 1-year for parts; and
WHEREAS, the proposal/contract amount shall not exceed $74,776.95.
Page 1 of 2
Res . No . 1 43-22-1 589 6
NOW THEREFOR E, BE IT RESOLVED BY T H E M AYO R AN D CI T Y COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLO RIDA :
Sec t ion 1. T he foregoing recitals are h er eby r atified and con fi rmed as be in g true and
correct a n d are h ereby m ade a specific pa r t of this reso lu tion upon adoption hereof.
Sec t ion 2. Th e City Manager is hereby authorized to procure goods and services from
Florida State Refrigeration Inc. for the supply, de l iv e ry, and insta l l of a new 40 -ton A/C un it at the
Gibson -Bethe l Com m u n ity Center (indoor basketball gymnasium) in the amount of $74,776.95.
The total expenditure in the amount of $74,776.95 wil l be paid from the American Rescue Plan
Act (ARPA) fund accou nt which has a current bala nce of $5 ,263,483. City Capital Improvement
Program funds w il l be used as a seconda r y option sh ould this item not be an approved expense
by ARPA.
Sect ion 3 . Correctio ns . Conforming lang u age or techn i ca l scrive n e r-typ e correct io ns
may be made b y th e City Attorney for any confo r m i ng ame ndments to be in co r po ra ted i nto t h e
fi nal reso l ution for signatu r e.
Se ct io n 4 . Seve rability. If any section cla u se, sentence, or ph r ase of this resolution is for
any reason he l d i nvalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remain i ng portions of this resoluti on .
Section 5. Effe ct ive Date . This resolution will become effective immed i ately upon
adoption.
PASSED A ND ADOPTED thi s 1st day of November, 2022.
ATT ES T:
ERK~
READ AND APPROVED AS TO FORM ,
LANGUAG E, LEGALITY, AND
EXE~UTION;:/ffl>
~EV
APPROVED:
COMMISSION VOTE:
Mayor Ph i lips:
Commissioner Harris:
Commissioner Gil:
Commissioner Liebman :
Commission er Corey:
Page 2 of 2
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: November 1, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase goods and services from Florida State Refrigeration Inc.
for the supply, delivery, and install of a new 40-ton A/C unit at the Gibson-Bethel Community Center (indoor
basketball gymnasium). 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
Memo-GBCC Basketball Gym (QP1).docx
Resolution-A_C_GBCC_Bball_Gymnasium__QP1_CArev.docx
Proposals.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
Via:Quentin Pough, Director of Parks & Recreation
DATE:November 1, 2022
SUBJECT:A Resolution authorizing the City Manager to purchase goods and services
from Florida State Refrigeration, Inc. for the supply, delivery, and install of a
new 40-ton A/C unit at the Gibson-Bethel Community Center (indoor
basketball gymnasium).
BACKGROUND:The Gibson-Bethel Community Center houses three (3) rooftop a/c units: one
25-ton unit and two 40-ton units. Two of the units have been replaced within
the past five (5) years. The remaining 40-ton unit that covers the indoor
basketball gymnasium requires immediate replacement. The unit in question
is operating at less than 30 percent due to a failed condenser and compressor.
The system also requires new liquid line driers, refrigerant, and pressure test
and evacuation services.
Repairs to the current eight (8) year old system will cost approximately
$25,000. Staff do not recommend repairs due to the units age, excessive rust
within and around the unit, and repairs would only entail 50 percent part
replacements: 1 of the 2 compressors for circuit #1 and 2 of 4 condenser coils
for circuit #1 and #2. According to Public Works staff and external expertise,
said repairs would likely extend the unit an additional two (2) or three (3)
years.
For emergency purposes, equipment lead time issues and current inflation,
informal competitive proposals were sought from three (3) different sources of
supply; Florida State Refrigeration Inc. was the lowest and most responsive
vendor. Equipment lead time is 27 weeks after the issuance of a purchase
order. Warranty includes 5-years for the compressor and 1-year for parts.
AMOUNT:Not to exceed $74,776.95.
ACCOUNT:If qualified as an approved expense, the total expenditure in the amount of
$74,776.95 will be paid from the American Rescue Plan Act (ARPA) fund
account which has a current balance of $5,263,483. City Capital Improvement
Program funds will be used as a secondary option should this item not be an
approved expense by ARPA.
ATTACHMENTS:Resolution 2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Proposals
3
6
Florida State Refrigeration Inc.
Residential -Commercial -Industrial
Refrigeration -Air Conditioning -Ice Machines
2649 W 76 th Street
Hialeah, Florida 33016
Phone: 786-536-4662
Fax: 786-536-4690
Pro · ect Summar Date: 10/27/2022
Company: City of South Miami Gibson
Center
Client: Representative:
Address:
City:
Phone: Phone :
Fax Fax:
Proposal
Job Ref: Gibson Center New 40 Ton RTU
Job Description: The installation of new 40 Ton RTU for the Gibson Center manufactured by Trane 460v 3 phase
410a refrigerant
The following work will include labor and materials listed below:
A. Removal and disposal of existing equipment
B. Installation of new RTU model: TCH480C40*0B2KB800
C.
D.
E.
F.
G.
H.
I.
Crane lift services
Hook up to existing electrical and plenums supply and return
Hook up to existing drainage
Hurricane tie-down hardware
Service materials
New programmable thermostat
Labor to complete
Job Price: $74,776.95 no taxes I permit and permit fees not included
Equipment Lead Time: 27 weeks
Warranty: 5 years compressor 11 year parts
PROPOSAL ONLY VALID 15 DAYS
Payment Terms: 50% down payment due upon signature of proposal 40% payment due on delivery of equipment
and remaining 10% due upon completion of proposed work. *If implementing payment with any credit card over
the amount of $2,000 a 3% surcharge will be applied to your payment. **FREIGHT CHARGE NOT INCLUDED**
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted . You are authorizing the work as
specified . Payment will be made as outlined above . Proposal is valid for 30 days from Proposal date .
Date of Acceptance : ____________ Authorized Signature : ___________ _
7
AIR CONDITIONING & Rf.FRlGfRATlON
8115 NW 29TH STREET
MIAMI, FL. 33122
E-mail:info@soulhfloridaac.com
State Lie# CAC036872
Phone: 305-274-5287 Fax: 305-513-4899 JOB SITE
PROPOSAL
Date PROPOSAL #
10/25/2022 21436L
Customer Address Job 47-Replace 40 ton RTU
City Of South Miami
attn: Carlos Hernandez
6130 SW 72 Street
Miami, Fl 33143
WE PROPOSE TO:
REPLACEMENT OF 40 TON RTU@ GIBSON COMMUNITY CENTER
( PLEASE SEE IMPORTANT NOTES BELOW REGARDING LEAD TIME)
WE ARE PROPOSING TO:
-RECOVER REFRIGERANT FROM EXISTING UNIT
-DISMANTLE EXISTING UNIT IN ORDER HOIST DOWN
-REMOVE AND DISPOSE OF EXISTING 40TON RTU FROM PREMISES
-ORDER,DELIVER, AND INSTALL (1) NEW 40TON RTU
MANUFACTURED BY TRANE
-INSTALL NEW DIGITAL THERMOSTAT
-CONNECT NEW UNIT TO EXISTING DUCT WORK ( SUPPLY &
RETURN)
-CONNECT NEW UNIT TO EXISTING DRAIN LINE
-CONNECT NEW UNIT TO EXISTING ELECTRICAL
-INSTALL NEW TIE DOWNS
-CRANE SERVICE INCLUDED
-START-UP AC UNIT AND CHECK FOR PROPER OPERATIONS
NOT INCLUDED:
-ROOF CURB
-CORROSION COATING
Estimate will expire in 30 days
This proposal is valid for 30 days. We propose hereby to furnish material and labor complete in
accordance with the above specifications.
ACCEPTANCE OF PROPOSAL
Total
Authorized Signature :
Signature:. ______ _
Page 1
Total
95,919.00
8
SOUT
FLORIDA
AIR CONDITIONING & RHRIGfRATION
8115 NW 29TH STREET
MIAMI, FL. 33122
E-mail:info@southfloridaac.com
State Lie# CAC036872
Phone: 305-274-5287 Fax: 305-513-4899 JOB SITE
PROPOSAL
Date PROPOSAL#
10/25/2022 21436L
Customer Address Job 47-Replace 40 ton RTU
City Of South Miami
attn: Carlos Hernandez
6130 SW 72 Street
Miami, Fl 33143
WE PROPOSE TO :
EQUIPMENT INFO: TCH480C40
TERMS OF PAYMENT: 60% TO ORDER UNIT AND 40% DUE UPON
COMPLETION OF JOB
WARRANTY: FIVE YEARS ON COMPRESSOR AND ONE YEAR ON
PARTS AND LABOR
***** IMPORTANT NOTES*****
~ LEAD TIME IS 30BlJSINESS WEEKS ESTIMATED AND NOT
GUARANTEED
Estimate will expire in 30 days
This proposal is valid for 30 days. We propose hereby to furnish material and labor complete in
accordance with the above specifications.
ACCEPTANCE OF PROPOSAL
Total
Signature: _______ _
Authorized Signature :
Page 2
Total
$95,919.00
9
Property Services Warranty, Inc
5000 Hollywood BLVD
Hollywood FL , 33021
Phone: (305) 949-6166 fax: (305) 949-6266
August 4th, 2022.
Carlos Hernandez:
PROPOSAL
EC13007270 I CAC1819915
We arc pleased to have been invited to prepare an estimate for the meclrnnic;1l work on the
above-referenced project. We submil the following proposal (o you on a confidential basis, the
information in this proposal is not to be shared without onr express written pennission. We
propose to perfo1111 the work shown in the following enumerated plans and specifications for
the reference project: M-1.
We will furn ish and in sta ll the follow in g 011 thi ,~ ni-ojcd: HYAC:
1. Existing rooftop package unit disconnection.
2. Existing package unit removal.
1. Installation of new rooftop package unit.
4. Reconnection to existing building metal conduit.
However, we do not include work not shown on the above~dcscribed drawings or in said
spec ifi cat ion. ,d ·ign r spo n . ibilili e. or the following:
I. Patching, painting, restoration . Concrete, Tile, glass, asphalt, millwork cutting, and fire
stopping.
2. Framing for boots.
3. Permit and/or bond.
4 . Test and Air Balance.
Total Quoted Project Price: -----------$ 112,000.00
Terms and conditions:
This coniract contains the entire agreement between the parties a//(/ shall become effective on
the dating shoiv below, provide it has been accepted by you and approved by us. Any
modifications in this agreement must be done in writing and executed by all parties. ft is hereby
agreed and stipulated by parities t/Jat the venue or jurisdiction to any litigation arising out of
the terms of this contract shall be in Dade Cow1ty, Florida. In the case of any displlfes. the
j
10
Properly Services Warranty, Inc
5000 Hollywood BLVD
Hollywood FL, 33021
Phone: (305) 949-6166 fax: (305) 949-6266
PROPOSAL
EC13007270 I CAC1819915
prevailing par~}' shall be entitled to legal fees i/it becomes necessary to secure legal services to
collect outstanding payments/serl'ices.
~/'the owner}<iils to make payment/or a period o_j'three (3) days a.Jter such payment is due, PSW,
Inc., 111ay have. 11pon three (3) days wrillen notice to the owner, terminate the contract and
recoverji·om the owner pays for all work executed and for any proven loss sustained upon any
materials, eqwj;ment, tools and construction equipment and machinery including reasonable
pro.fit and damages. A services charge of 15% per 111011th will be added to all past due accounts.
In case ofjob is stopped by CC, owner, or PSW, Inc . .fbr payment issues or others 15% o.f the
remaining balance will be added.for remobilization. There is a minimum charge q/'$35.00 on all
returned checks to pay all collection costs including reasonable attorney's .fees and court costs,
if 11ecessa1J 1• Contract payment terms are 30% upon project intent, 60% upon rough, JO% upon
trim 011! and balance project completion.
We may 1vithdraw this proposal (f not accepted within thirty days. A proposal accepted
ajter thir()l days could be sul?ject to a price adjustment based 011 current market trends.
We have the right to withdraw this proposal (l we are more than 10% below the next
lowest bidder.
Any alteration or deviation jiwn the above spec(frcation involving extra cost, will be
executed on(v upon written order and wifl become an extra change over and above the
estimale.
Due lo the instability of construction materials, the price given on this proposal is
sul~ject to change without notice orescalation increase.
Upon your review, if you have any questions or need additional information, please do not hesitate
to contactmc.
Sincerely, Property Service Warranty, Inc.
Fernando Ortiz, CEO
Acceptance of proposal-the prices, specifications and conditions nrc satisfactory and arc hereby
accepted. You are authorized lo do the work specified. Payment will be made as scheduled in the
payment application form.
By/title __________ _
Date of acceptance ______ _ 2