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Res No 126-22-15879RESOLUTION NO. 126-22-15879 A Resolution authorizing the City Manager to permit Team Footworks Educational and Fitness Corporation to host a Twilight SK Trilogy on multiple dates during the 2023 calendar year. WHEREAS, Team Footworks Educational and Fitness Corp. ("the applicant") has submitted a special event application to host a Twilight SK Run/Walk Triolgy event series, followed by a post-race event from 6:00 PM to 10:00 PM on multiple dates-Sunday: January 15, 2023; May 14, 2023; and, September 24, 2023; and WHEREAS, in the event of inclement weather on September 24 th, the alternate date requested is October 15, 2023; and WHEREAS, the race starts on SW 58 th Avenue and SW 74 th Street and ends on SW 57 th Court between SW 73rd and 74th Street. The applicant is requesting for the necessary street closures that correspond with the race route to ensure a safe and fun event for both participants and the surrounding area. Barricades and police vehicles will block traffic at affected intersections. Refer to the course map attached; and WHEREAS, following the race the applicant plans to host a block party event in the South Miami First National Bank parking lot, which is located directly behind the bank. Sponsors will have tents, providing food and goods samples. An inflatable bounce house and face painting activities will be available for children; and WHEREAS, the applicant has submitted the Notification/Petition form from businesses in the area as well as the Location Approval form signed by the property owner of First National Bank of South Miami. Additionally, the applicant is required to submit the necessary Certificate of Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event; and WHEREAS, total event fees amount to $39,876.52; and EVENT SERVICE FEES AMOUNT SPECIAL EVENT APPLICATION & ADMIN FEE $160 PARKING METERS (27) $8,100 STREET CLOSURE & MOT $11,159.52 ROAD BLOCK BARRICADES (100) $1,125 PUBLIC WORKS STAFF (2) $1,815 OFF-DUTY POLICE OFFICERS s11is11 TOTAL ~39~876.52 WHEREAS, the applicant is requesting for the following event-related service fees in the amount of $20,544.52 to be waived; and Page 1 of 3 Res. No. 126-22-15879 EVENT SERVICE FEES AMOUNT SPECIAL EVENT APPLICATION & ADMIN FEE $160 PARKING METERS (27) $8,100 STREET CLOSURE & MOT $11,159.52 ROAD BLOCK BARRICADES (100) Sl,125 TOTAL $20~544.52 WHEREAS, upon approval, the applicant is responsible for paying the City $19,332. EVENT SERVICE FEES AMOUNT PUBLIC WORKS STAFF (2) $1,815 OFF-DUTY POLICE OFFICERS s11,s11 TOTAL $19!332 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to permit Team Footworks Educational and Fitness Corp. ("the applicant") to host a Twilight SK Run/Walk Triolgy event series, followed by a post- race event from 6:00 PM to 10:00 PM on multiple dates-Sunday: January 15, 2023; May 14, 2023; and, September 24, 2023. The race starts on SW 58th Avenue and SW 74th Street and ends on SW 57 th Court between SW 73 rd and 74th Street. The City Manager is authorized to permit all necessary street closures that correspond with the race route to ensure a safe and fun event for both participants and the surrounding area. Refer to the course map attached. Section 3. In the event of inclement weather or cancellation on September 24 th, the City Manager is hereby authorized to permit Team Footworks Educational and Fitness Corp. to host a race followed by a post-race event on October 15, 2023 from 6:00 PM to 10:00 PM. Section 4. The City Manager is also hereby authorized to waive the following event-related service fees in the amount of $20,544.52. EVENT SERVICE FEES AMOUNT SPECIAL EVENT APPLICATION & ADMIN FEE $160 PARKING METERS (27) $8,100 STREET CLOSURE & MOT $11,159.52 ROAD BLOCK BARRICADES (100) Sl,125 TOTAL $20~544.52 Page 2 of 3 Res. No. 1 26-22-15879 Section 5 . Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final reso lution for signature. Section 6 . Severability. If any section clause, sentence, or phrase of this re so lution is for any reason held inva li d or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 7. Effective Date. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED th is 18t h day of October, 2022. READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY, AND EXECUTION THEREOF ::J:tref /i]r COMMISSION VOTE: Mayor Philips: Commissioner Harris: Commissioner Liebman: Commissioner Gil: Commissioner Corey: Page 3 of 3 4-0 Yea Yea Recused Yea Yea Agenda Item No:7. City Commission Agenda Item Report Meeting Date: October 18, 2022 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation to host a Twilight 5K Trilogy on multiple dates during the 2023 calendar year. 3/5 (City Manager-Parks & Recreation Dept.) Suggested Action: Attachments: MEMO-Footworks 5K Race (QP).docx RESOLUTION-Footworks 5K Race (QP).docx SoMi SPECIAL EVENT APPLICATION_TWILIGHT TRILOGY_ALL EVENTS.pdf 2023 TFW_Waiver of Fees to City of SoMi Commissioner.pdf Race Course Map.pdf Event Cost Estimate.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor & Members of the City Commission FROM:Shari Kamali, City Manager Via:Quentin Pough, Director of Parks and Recreation DATE:October 18, 2022 SUBJECT:A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation to host a Twilight 5K Trilogy on multiple dates during the 2023 calendar year. BACKGROUND:Team FootWorks Educational and Fitness Corp. (“the applicant”) has submitted a special event application to host a Twilight 5K Run/Walk Triolgy event series, followed by a post-race event from 6:00 p.m. to 10:00 p.m. on multiple dates—Sunday: January 15, 2023; May 14, 2023; and, September 24, 2023. In the event of inclement weather on September 24th, the alternate date requested is October 15, 2023. The race starts onSW 58th Avenue and SW 74th Street and ends on SW 57th Court between SW 73rd and 74th Street. Theapplicant is requestingfor the necessary street closures that correspond with the race route to ensure a safe and fun event for both participants and the surrounding area. Barricades and police vehicles will block traffic at affected intersections. Refer to the course map attached. Public sidewalks will remain open to the public. Streets, sidewalks, gutters, etc. will be monitored and cleaned by Public Works staff. Following the race the applicant plans to host a block party event in the South Miami First National Bank parking lot, which is located directly behind the bank. Sponsors will have tents, providing food and goods samples (e.g. ON shoes will be providing demos for the runners to test on their 5K run). South Miami Hospital and Ussery Automotive Group are event sponsors and will have tents. There will be a couple of Mercedes- Benz automobiles on the lot for display purposes. An array of local restaurants as in-kind sponsors will provide sample bites for the participants. Wynwood Brewery will participate as an in-kind sponsor providing samples to the participants (only participants over 21 with a beer band will be granted a sample). An inflatable bounce house and face 2 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM painting activities will be available for children. The post-race block party will end by 9:30 p.m. As a sponsoring parter of the event, the applicant is requesting to addand attach the City’s logo on its marketing and advertisement materials, in the local newspaper, social media, and award certificates for all three (3) races. The applicant has submitted the Notification/Petition form from businesses in the area as well as the Location Approval form signed by the property owner of First National Bank of South Miami. Additionally, the applicant is required to submit the necessary Certificate of Insurance that complies with the City’s standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. TOTAL EVENT FEES:$39,876.52 EVENT SERVICE FEES AMOUNT SPECIAL EVENT APPLICATION &ADMIN FEE $160 PARKING METERS (27)$8,100 STREET CLOSURE &MOT $11,159.52 ROAD BLOCK BARRICADES (100)$1,125 PUBLIC WORKS STAFF (2)$1,815 OFF-DUTY POLICE OFFICERS $17,517 TOTAL $39,876.52 REFUNDABLE SECURITY DEPOSIT*$500 A $500 refundable security deposit has been submitted and will be applied only if there is event-related damage or trash remaining post event. FEES REQUESTED TO BE WAIVED:The applicant is requesting the following event-related service fees in the amount of $20,544.52 to be waived: EVENT SERVICE FEES AMOUNT SPECIAL EVENT APPLICATION &ADMIN FEE $160 PARKING METERS (27)$8,100 STREET CLOSURE &MOT $11,159.52 ROAD BLOCK BARRICADES (100)$1,125 TOTAL $20,544.52 3 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TOTAL EVENT FEES MINUS WAIVER FEES:Upon approval, the applicant is responsible for paying the City $19,332. EVENT SERVICE FEES AMOUNT PUBLIC WORKS STAFF (2)$1,815 OFF-DUTY POLICE OFFICERS $17,517 TOTAL $19,332 ATTACHMENTS:Resolution Special Events Application & Supporting Documents Team FootWorks Waiver Letter Event Map Cost Estimate 4 1 SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Application submitted less than thirty (30) days prior to an event will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANT NAME: __________________________________ TITLE: _____________________________ DAY TIME PHONE: __________________________________ MOBILE: __________________________ EMAIL: _______________________________________________________________________________ 2nd CONTACT NAME: _______________________________ TITLE: ______________________________ DAY TIME PHONE: _________________________________ MOBILE: __________________________ EMAIL: _______________________________________________________________________________ ORGANIZATION INFORMATION NAME OF ORGANIZATION: _______________________________________________________________ ADDRESS: ____________________________________________________________________________ PRESIDENT/MANAGER NAME: ________________________________ PHONE: _____________________ Is your organization a non-profit, 501(c) (3) certificate holder? NO YES - If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: FESTIVAL/CELEBRATION RUN/WALK FILM/PHOTO PERMIT CHARITY OTHER: __________________________________ NAME OF EVENT: ______________________________________________________________________ LOCATION OF EVENT: ___________________________________________________________________ EVENT DATE(S): ______________________________________ NEW EVENT RETURNING EVENT WILL THIS BE AN ANNUAL EVENT? NO YES IF YES, THIS IS THE ____ YEAR OF THE EVENT ANTICIPATED ATTENDANCE: ___________ ACTUAL EVENT TIME: ________ AM/PM to ________ AM/PM ASSEMBLY DATE(S): ________________________ SETUP TIMES: ________ AM/PM to ________ AM/PM BREAKDOWN DATE(S): _________________ BREAKDOWN TIMES: _______ AM/PM to _______ AM/P M Permit #:__________________ Maria Sentmanat Race Director 305-666-7223 786-253-1589 maria@teamfootworks.org Patricia C. Diaz Race Assistant 305-666-7223 857-891-0819 patty@teamfootworks.org TeamFootWorks 5724 Sunset Drive, South Miami, FL 33143 Laurie Huseby 305-666-7223 SW 73rd Street & 57th Court Sunday 01/15/23, 05/14/23 & 9/24/23 (10/15/23 Alternate Storm Date) TWILIGHT 5K TRILOGY: Sunset 5K Run/Walk - Twilight 5K Run/Walk- Dusk 5K Run/Walk 20 1,200 10:006:00 Sunday 01/15/23, 05/14/23 & 9/24/23 (10/15/23 Alternate)3:0012:00 Sunday 01/15/23, 05/14/23 & 9/24/23 (10/15/23 Alternate) 10:00 12:00 8 9EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. SK Run/Walk LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: ~ Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.) D Applicant/Organization owns the requested event location D Applicant/Organization will be using private property Comments/Restrictions: --------------------------Property Owners Name: First National Bank of South Miami Phone: 305-667-5511 Property Address: SW 57th Ct. Sunset Drive to SW 74th St. 173rd St. from Red Rd. to SW 58th Ave. Maria Sentmanat Race Director APPLICANT'S TITLE 1 /w!J_z DATE / Subscribed and sworn before me, this =:{) Day of Se ptfm tt,y , a Notary Public in and for t.i\id}Vv1 Dc.t (U · fWVl dll Y PUBLIC) i'Jifii~•. PAMELA GOMEZ f.~.-~.\ MYCOMMISSIONtGG972660 :I • • • \ · . ·w / EXPIRES: May ao. 2024 .... r.t,•· llondedTivuNollryPIM:\hSI, ..... 2 3 POLICE DEPARTMENT Off-duty police officers are required for street closures as determined by the Police Department. You will be required to hire off-duty police officers if your event includes street closures, alcohol sales or large crowds over 50 people. Applicants will be responsible to pay for off-duty officers prior to the event date. Yes No Will your event obstruct the normal flow of traffic or sidewalks? Do you expect the total attendance for your event to be over 50 people at any one given time? Will you be requesting the use of off-duty police officers? If YES, how many ______ Please note: if you answered NO, to this question off-duty officers can still be assigned to your event at a cost to the applicant if deemed necessary. If NO, please describe why you feel the event will not require off-duty officers. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. ______________________________________________________________________________ _____________________________________________________________________________________ Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre-approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department. Have you notified the event location neighbors or businesses about your event? TBD See Course Map 10 4 CODE ENFORCEMENT Yes No Will you be having any music and/or amplified sounds during your event? Will your event be starting before 8:00 AM? Will any music and/or amplified sounds play past 9:30 PM? PARKS AND RECREATION Yes No Will this event take place in any of the South Miami City parks and/or recreation facilities? Please note: A rental fee will be applicable if a city park is being used. Will this event require the use of any Department equipment (stage)? If YES, please specify size of the stage requesting: _____________________ Will this event require the use of any Department staff? PARKING DIVISION Yes No Will you be renting any City parking meters? If YES, how many _______ Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee. Do you have enough on-site parking to accommodate your event? Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes No Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? Will your event require any full and/or partial right-of-way closures? Please note: Any right-of-way closures will require at least one off-duty officer per corner and the rental of barricades. Would you like the City to provide you with any additional barricades for your event? If YES, how many ___________. Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. _______________________________________________________________________ ______________________________________________________________________________ TBD 100 (Type 1) 11 5 ADDITONAL EVENT FEATURES Temporary Fencing Inflatables/Rides Live Music Signs/Banners Additional Barricades Open Flames Tents or Canopies Electrical Services/ Generators Port-A-Johns Other: _____________________________________________________________ Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit at the cost to the applicant. FEE WAIVERS Applicants requesting a fee waiver must complete the below section and must include a letter from the business or organization along with the completed Special Events Application. It is at the discretion of the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months. Yes No Will you be submitting a letter for the waiver of fees? If YES, please list all fees that will be requested to be waived: ________________________________________________________________________ ________________________________________________________________________________ FILM/STILL PHOTOGRAPHY Type of Production: ____________________________________________________________________ Special Effects or Weapons: ______________________________________________________________ Base Camp Location: ____________________________________________________________________ Number of Cast: _______________ Crew: __________________ Extras: ____________________ Type of Vehicle: __________________________________________ Total Vehicles: _____________ Parking Location: ______________________________________________________________________ DEPARTMENT DIRECTORY Special Events Division (305) 668-3873 South Miami Police (305) 663-6301 Public Works & Engineering (305) 403-2063 Parks and Recreation (305) 668-3876 Code Enforcement (305) 668-7335 Planning and Zoning (305) 663-6326 Street Closures, Public Works & Parking Meters N/A 12 13INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between _T_e_a_m_F_o_o_tW_o_r_k_s _______ _ ("Applicant''), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) Sunset SK Run/Walk• Twilight SK Run/Walk-Dusk 5K Run/Walk at SW73rd Street & 57th Court (location) on Sunday 01/15123, 05/14/23 & 9/24/23 (10/15/23 Alternate! {date(s)) ______________ . "Special Event"); and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "lndemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 5. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applkants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to start of their event of any cancellations to be considered for any refunds. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. Race Director APPLICANT'S TITLE Oc+aber 21 2o~a DATE NOTARY SIGNATURE 6 7 ROUTE/MAP A map of the event site is required and should indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the spac e provided below, or attach a map to the application upon submittal. The following must be identified and labeled 1. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities 2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area See attached 14 SUNSET - January 15, 2023andDUSK - September 24, 2023 15_J Start DetaU SW 58th. Ave. Twilight 5k Miami, Fl. s Red Rd~ t:""Ot,u,, t .. ""1=-">o1-.,r-.t CJO'$l' I/. ;;~•h\, 9(1\tJ.l'C.9 b~r.'l ft,llcru!l).1(>,.d ·-.... ~-~_·_~_~_~_:l.._:~_,r_:w_· ._~_!r_"'_,~~_ ... _· _\_'· ____ f_➔ _______ ,~;; CL· ,:: ,t,:-Ft1oossctf,,_ i=FF••1°•-~ I, /J/:HI• +• 1:i..l-i1l1.<>.i.." 1 ma.la o,,fl'Slj,stl>r.,:r• ~Aw 2...ao I• o,, M ~IJvil;.is.t 6Z Ct. l mllo Is en 7t H, J,Al put bit~ ol'I c(5' St.. CovrHn1eMMndbyDotl 111.J!uol-UII. •nd l:)a>id ~!»n. :U,425-l_.Q, dMO~md~C><,<nC.a~~n COUR-A P 73ST 74ST I I SK start time: 6:00PM • South Miami Dear Neighbor: The annual South Miami Hospital Twilight SK Run / Walk will be held on June 5, 2022. This is a Sunday evening run/walk that starts at SW 58 Ave and SW 74 St and finishes on SW 57 Ct (Hans Huseby Run) ...__ __ Q= I ,._______, between SW 73 and 7 4 St. Please see the course map on the right. The SK run/walk event begins at 6:00pm and will take about one hour to complete. We are expecting approximately 1,200 participants. The lead runners will run just over/under 5-minute miles -meaning that they will get to mile one at 6:05pm, mile two at 6:10pm and the finish (3.1 miles) at 6:16pm. Walkers will finish at about6:40 to6:55pm. 74TERR I I ...______,t 711 ST 71ST I Dotted line indicates race course and will be shut down from 6pm-7pm. If you need to leave your home, please avoid these streets. ...__ _ ___.t ,..__ __ ___, BOST Join us in the fun and fitness. Register TODAY at www.teamfootworks.org or stop by Footworks, located at 5 724 Sunset Drive. 81 ST Thank you, Te amFootWorks RRCA ROAD IWHHERS CW8 OF AMERICA PRODUCED BY: � � 82ST I � � �--� :S 83ST :I I I - - -- _._ - - -_._!�_ - - -_._ -�=-J ---------' I�--------- - - --+- - - - - - - --+- -1....--..... I :il: ,..__� .....I i -------:=--ii....--.... ----------- SNAPPER CREEK I 85ST 87 ST DANTE FASCELL PARK TWILIGHT 5K - May 14, 2023 16 17NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. D Disagree fiJ Agree D Disagree ~Agree D Disagree 0 Disagree D Disagree ~ee D Disagree ~□Disagree D Disagree D Disagree D Disagree D Disagree +Sto(L(; '"306-(p(R 2 -0 Disagree ~ee D Disagree D Disagree 0 Disagree 8 9 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. APPLICATION: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. APPLICATION FEE: A $60 application fee and $100 administrative fee must accompany your submission in check or money order form. SIGNATURES: Application must be signed and notarized. EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. COPY: It is strongly recommended that you make a copy of your application for your own records SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator Gibson-Bethel Community Center 5800 SW 66th Street South Miami, FL 33143 Office: 305-668-3873 Email: yvaldes@southmiamifl.gov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. EVENT FEES: All other City service fees including but not limited to, Off-Duty Police, Public Works, Parking Meters, etc. will be due ten (10) days prior to the event date. 18 TeamFootworks is a 501(c)(3) corporation committed to fitness education through the production of events and educational materials. FEIN/EIN Number:650455073 5724 Sunset Drive, South Miami, FL 33143 305.666.RACE www.teamfootworks.org October 3, 2022 To: City of South Miami Commission CC: City of South Miami Parks & Recreation Department– SoMi Parks RE: TeamFootWorks – South Miami Hospital Twilight Trilogy 5K Run/Walk: January 15, 2023 / May 14, 2023 / September 24, 2023 Dear Commissioner, It is our pleasure to announce that the 25th annual South Miami Hospital Twilight 5K has become the Twilight Trilogy 5K. We have added two (2) events to our Twilight 5K. Dates will be as follows: Race #1: SUNSET 5K, January 15, 2023 / Race #2: TWILIGHT 5K, May 14, 2023 This year’s Twilight 5K will also celebrate FOOTWORKS 50th anniversary (FootWorks running store has been in the same location in South Miami since 1973). Race #3: DUSK 5K, September 24, 2023 (Contingency date in the event of severe weather – October 15, 2023) The races will begin at 6PM and we expect to have about 1,200 participants. TeamFootWorks is a 501(c)(3) non-profit corporation dedicated to fitness education through the production of events. We have been an institution in this community for almost 30 years, and supporters of the City of South Miami via charitable contributions. As active participants of this community, we would like to request the City of South Miami waive all fees for City services that will be incurred by TeamFootWorks for this event. These to include, but not limited to the following:  Street Closures  Public Works  Parking Meters Should you have any questions, please feel free to contact us at 305-666-7223. Thank you. Kind regards, Laurie Huseby President, TeamFootWorks 19 20 SK start time: 6:00PM • South Miami Dear Neighbor: The annual South Miami Hospital Twilight SK Run / Walk will be held on June 5, 2022. This is a Sunday evening run/walk that starts at SW 58 Ave and SW 74 St and finishes on SW 57 Ct (Hans Huseby Run) between SW 73 and 7 4 St. Please see the course map on the right. The SK run/walk event begins at 6:00pm and will take about one hour to complete. We are expecting approximately 1,200 participants. The lead runners will run just over/under 5-minute miles -meaning that they will get to mile one at 6:05pm, mile two at 6:10pm and the finish (3.1 miles) at 6:16pm. Walkers will finish at about 6:40to 6:55pm. Dotted line indicates racecourse and will be shut down from 6pm-7pm. If you need to leave your home, please avoid these streets. Join us in the fun and fitness. Register TODAY at www.teamfootworks.org or stop by Footworks, located at 5724Sunset Drive. Thank you, TeamFootWorks RRCA ~ PRODUCED BY : I I 18 83..SI I SNAPPER CREEK COUR 7UT I I AP DANTE FASCELL PARK 21 _J Start Detail _J SW58th. lwe SUNSET -January 15, 2023 and DUSK -September 24, 2023 Tw.l ight 5k Mi ami, FL. r S Rad Rd . C'ri,l,i:I, ,, ,., 3 -ofll;l",t PQ1'f .II irh-9' 'hl> .. v...,. b fr.I '""""-"lUn<" So ... JJbrl ... ,, c:o.,,,. z I n,11 lo "" 17 $1 J ... 1 !Nfe,a 1,11\hAn 1 mll• It on M ~I j,,>I p$ &: c~ 3.mllotto,,7Utti,-c,-t i..n off •/ st IL. C..,...n1 ■M11nd~Doll ....... ~-0,"'4 llayll>n. :11142,..1>40. dM1Nmd-...C-~~~ 22 Pough, Quentin From: Sent: To: Subject: Attachments: Good afternoon Quentin, Aurelio Carmenates Tuesday, October 4, 2022 6:55 PM Pough, Quentin RE: Twi l ight Trilogy SK Jan. 15 & Sept. 24, 2023 Race Route .pdf; May 14, 2023 Race Route.pdf Please note I do not have cost amounts for park in g m eters/ barricades but do find below the fees for street closure/ MOT/ Staging related to the Twilight SK Run -Jan.1 5, 20 23, per the Fee Schedule : Twlllght SK Run Jan 15,2023 Temporary full road closure= $25 ($0.25 x Approx. lOOL F) = 8479 LF x .25 = S 2,119.84 (Note : I deducted the one -w ay on SW 58th ave totaling 8480.67LF to the total length amou nt) The MOT fee for roadway= $100 x 2 directions x 8 roa d s = $1,600 Tota l = S 3.71 9.84 Twilight SK Run May 14,2023 Temporary full road closure= $25 ($0.25 x Approx. lOO LF) = 8479 LF x .25 = $ 2,119.84 (Note: I deducted the one -w ay o n SW 58th ave totaling 8480.67LF to the total length amo unt) The MOT fee for roadway= $100 x 2 directions x 8 roa ds = $1,600 Total=$ 3.719.84 Twilight SK Run Sept 24,2023 Temporary full road closure= $25 ($0.25 x Approx. lOOL F) = 8479 LF x .25 = $ 2,119 .84 (Note: I deducted the one -w ay on SW 58th ave totaling 8480 .67LF to the tot al length amo unt) The MOT fee for roadway= $100 x 2 directions x 8 ro ads = $1,600 Tota l = S 3,719 .84 1 23 Submitted T o: Name of E vent: THE CITY Of PLEASANT LIVING Police Department Event Cost Estimate Yvette Valdes, Special Events Coordinator Foot Works Twilight Trilogy Run Event Day/Da te (s): 1/15/23, 5/14/23 & 9/24/23 Times Hours Hourly Cost 20 Officers 5pm-9pm 4 OT $50.0 per hr average 1 Sergeant 2p -9p 7 $57.00 1 Lieutenant 12p-9p 9 $60 .00 2 Officers 12p-9p 9 $50.00 .. FICA: Equi pment: Extended Cost $4,000.00 - $399.00 $540.00 $900.00 $ Barricade s Flat Rate (Per Order) $ Additio nal fee per Barricade -$3.00 (Qty . Q) $ (2) Po lice Vehicle $ Total $5,839.00 [--Grand Total (3 races): $17,517.00 Date Prepa red: __ C=ap.._t"""'. =L=a=rry~C~o=r..;;;.b=ina.... Approved by : _________ ~ Chief Rene Landa 24 Po ugh , Q ue ntin From : Se nt : Carlos Marenco <Cmarenco@lazparking.com > Tuesday, October 11, 2022 10:51 AM To: Pough, Quentin Cc: Corbin, Larry [Po l ice]; John Reese; Gaitan, Andrea; Valdes , Yvette; Aurelio Carmenates; Riverol, Alfredo Subje ct : Re: Twilight Trilogy SK EMAIL RECEIVED FROM EXTERNAL SOURCE Good morning Quen tin, The number of space s provid ed on the previous email is incorrect. The correct number is 27 parking sp aces in t otal. Let me know if you have any other questions. Thank you , Carlos Marenco, CPP Area Manager W (305) 913 -4882 I D (786) 367-7726 1 C (786) 447-9560 404 Wash in gto n Ave Suite #640 Miami Beach , FL 33139 Web I Facebook I Instagram I Twitter I Linkedln I YouTube ■nz EMBRACE the JOURNEY Fr om: Carlos Marenco Sent: Thursday, Octobe r 6, 20 22 9:2 5 AM 1 25 THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To: Name of Event: E tD t () J Quentin Pough Twilight Sk Run 1S 202 ven a e s: anuary ' 3 Dayl Times Hours Emoloyee#l S:00PM-11:00PM 6 Employee#2 S:00PM-11:00PM 6 Materials: Day 1-Public Works Fees & Materials Equipment: Barricades Flat Rate (Per Order) Hourly_Cost $40 $40 Day I -Additional fee per Barricade -$3.00 (Qty. 100) Extended_ Cost Total $240.00 $240.00 $480.00 $125.00 $7S.OO $300.00 !Grand Total: 5980.00 Date Prepared:._--=1=0=/06=/2-=0=2=2--Approved by~ ~ , Public Works 26 Submitted To: Name of Event: Southf/Jiami THE CITY OF PLEASANT LIVINC Public Works Department Event Cost Estimate Quentin Pough Twilight Sk Run Event Date (s): May 14, 2023 Dayl Times Houn Hourly_Cost Bmoloyee#l S:00PM-11 :00PM 6 $40 Bmployee#2 S:00PM-11:00PM 6 $40 Maf@de1u Day I-Public Works Fees & Materials Equipment: Barricades Flat Rate (Per Order) Day 1 -Additional fee per Barricade -$3.00 (Qty. 100) Extended.Cost Total $240.00 $240.00 $480.00 5125.00 $75.00 $300.00 !Grand Total: 5980.00 Date Pnpared:. _ ___..1_0/06:.:.::i/2=0~22=---~byr;F ~ PublieWorb 27 THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To: Name of Event: Quentin Pough Twilight Sk Run Event Date (s): September 24, 2023 Dayl Times Houn Emolovee#l S:00PM-11 :00PM 6 Employee#2 S:00PM-11:00PM 6 Materials: Day 1-Public Works Fees & Materials Equipment: Barricades Flat Rate (Per Order) Hourly_ Cost $40 $40 Day 1 -Additional fee per Barricade -$3.00 (Qty. 100) Extended.Cost Total $240.00 $240.00 $480.00 $125.00 $7S.OO $300.00 !Grand Total: $980.00 Date Prepared:. _ ___.1=0/:..:::06=(Z~02=2-Appro.edby~ ~~ PublicWo