Res No 123-22-15876RESOLUTION NO. 123-22-15876
A Resolution authorizing the City Manager to permit Lucky Liquors, Inc. to host
a Beer Festival event on Saturday, January 21, 2023.
WHEREAS, Lucky Liquors, Inc. (lithe applicant") has submitted a special event application
to host a Beer Festival block party on Saturday, January 21, 2023 from 12:30 PM -7:00 PM; and
WHEREAS, the applicant is requesting a street closure on SW 73 rd Street, between 58th
Avenue and 57th Court, and extend north and south on SW 58th Avenue to SW 72 nd Street and
SW 74th Street, respectively; and
WHEREAS, enclosed with perimeter fencing, the Beer Festival event will consist of
vendors, food trucks, live music and beverages, including alcohol. Portable restrooms and water
tent stations will also be available on-site. The Beer Festival is a ticketed event and has an
anticipated attendance of 1,000 persons, according to the applicant; and
WHEREAS, the applicant has submitted the Notification/Petition form from businesses in
the area as well as the Location Approval form signed by the property owner of First National
Bank of South Miami. Additionally, the applicant is required to submit the necessary Certificate
of Insurance that complies with the City's standard insurance requirements, including naming the
City of South Miami as an additional insured prior to the event; and
WHEREAS, the applicant is responsible for payment to the City for the following event
service fees in the amount of $10,448.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Page 1 of2
Res. No. 1 23 -22-1 5876
Section 2. Th e City Manager is hereby authorized to permit Lu cky Liquors, In c. to host a
Beer Festival event on Saturday, Januar y 21, 2023 from 12:30 PM to 7:00 PM.
Section 3 . The City Manager is also hereby authorized to permit street closure on SW 73 ,d
Street, between 58 th Avenue and 57 th Court, and extend n o rth and south on SW 58 th Ave nu e to
SW 72nd Street and SW 74th Street, respectively, on Saturday, January 21, 2023.
Section 4 . Corrections. Conforming l anguage or technical scrivener·type corrections may
be made by the City Attorney for any co nforming amendments to be in corporated in to t he f in al
resolution for signature .
Section S. Severability. If a ny sect ion cl ause, sen t ence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent juri sd i ction, t he holding shal l
not affect the va lidity of the remaining portions of this reso luti on.
Section 6. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 4 th day of October , 2022.
ATIEST : APPROVE
c~&q&j~~ ~. r
READ AND APPROVED AS TO FORM, COMMISSION VOTE: 5-0
LANGUAGE, LEGALITY, AND Mayor Phi li ps: Yea
EXE ~UTlO ::;~ Commissioner Harris : Yea
Commissioner Li ebman: Yea
Commissio ner Gil: Yea ;.5L Commissioner Corey: Yea
Page 2 of2
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: October 4, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit Lucky Liquors, Inc. to host a Beer Festival event on
Saturday, January 21, 2023. 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
MEMO-Beer Festival 2023.docx
RESOLUTION- Beer Festival 2023.docx
Beer Festival Application.pdf
Beer Festival Event Map.pdf
Event Cost Estimate.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
Via:Quentin Pough, Director of Parks and Recreation
DATE:October 4, 2022
SUBJECT:A Resolution authorizing the City Manager to permit Lucky Liquors, Inc. to
host a Beer Festival event on Saturday, January 21, 2023.
BACKGROUND:Lucky Liquors, Inc. (“the applicant”) has submitted a special event
application to host a Beer Festival block party on Saturday, January 21,
2023 from 12:30 PM – 7:00 PM. The applicant is requesting a street
closure on SW 73rd Street, between 58th Avenue and 57th Court, and extend
north and south on SW 58
th Avenue to SW 72nd Street and SW 74
th Street,
respectively.
The applicant plans to extend its business onto the parking lotareasbehind
Bougainvillea’s and First National Bank of South Miami, as well as the
parking area adjacent to the drive-thu of First National Bank of South
Miami. Refer to map attached within the application.
Enclosed with perimeter fencing, the Beer Festival event will consist of
vendors, food trucks, live music and beverages, including alcohol. Portable
restrooms and water tent stations will also be available on-site. The Beer
Festival is a ticketed event and has an anticipated attendance of 1,000
persons, according to the applicant.
Public sidewalks will remain open to the public. As per the applicant, hired
staff will remove all recyclable goods, waste, and garbage during and after
the event.
The applicant has submitted the Notification/Petition form from
businesses in the area as well as the Location Approval form signed by the
property owner of First National Bank of South Miami. Additionally, the
applicant is required to submit the necessary Certificate of Insurance that
complies with the City’s standard insurance requirements, including
naming the City of South Miami as an additional insured prior to the event.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TOTAL EVENT FEES:The applicant is responsiblefor payment to the City for the following event
service fees in the amount of $10,448.
EVENT FEES AMOUNT
SPECIAL EVENT APPLICATION &ADMIN FEE $160
PARKING METERS (26)$2,600
STREET CLOSURE,MOT,&TEMPORARY STAGING AREA $1,223
ROAD BLOCK BARRICADES (30)$165
OFF-DUTY POLICE OFFICERS $6,300
TOTAL $10,448
REFUNDABLE SECURITY DEPOSIT*$500
REFUNDABLE
SECURITY DEPOSIT*:A $500 refundable security deposit has been submitted and will be applied
only if there is event-related damage or trash remaining post event.
ATTACHMENTS:Resolution
Special Events Application & Supporting Documents
Event Map
Cost Estimate
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6
Permit #:. ______ _
I HE r.lTY Of PLF.ASANT LIVING
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more
information about applying for a special event in the City of South Miami.
APPLICANT IN FORMATION
APPLICANT NAME: Nt calAC LECdf: TITLE: ---!(JJrJ~~€~(2....=-____ _
DAYTIME PHONE: MOBILE: 3ar iee If?fj(l
EMAIL: 11 .. cAf?Bt2f.·d.a 1-4Vv;, .. Coat
2nd CONTACT NAME: #,'ddr:& t4 ~CCt TITLE : G'nf;ui-4UtdtMc f ~""0.(/
DAYTIME PHONE: ~. 6;;3 , >Iq 1-MOBILE: _________ _
EMAIL: itu k.e e d(!i2'?(2U.j,·ubtif. C4rM
ORGANIZATION INFORMATION
NAME OF ORGANIZATION: tud'1 &""7 k4t/, 7 (4<.
ADDRESS: ;Jell J"Cs2 S-13~ /ldt.
PRESIDENT/MANAGER NAME: ,J,'~ L-E7cA-E PHONE: 50S-r.i{ IBe6
Is your organization a non-profit, 501 (c) (3) certificate holder? i?J NO 0 YES -If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: o FESTIVAL/CELEBRATION 0 RUN/WALK o FILM/PHOTO PERMIT
o CHARITY ~ OTHER: I?,EEte Fen rIAL
NAME OF EVENT: &wI BE"€f2 FGI'Iir/4L
LOCATION OF EVENT: fell ( cfl" \,C'"rPM k
EVENT DATE(S): hfL tMtAlrRl ..9rw!2 3 1M NEW EVENT 0 RETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? 0 NO ~ YES IF YES, THIS IS THE _1_ YEAR OF THE EVENT
ANTICIPATED ATTENDANC E: 4 (/!')J ACTUAL EVENT TIME: Il:~ "/PM to 'J-e /PM
ASS EMBL YDA TE(S ): /-JI-J9P'3 SETUP TIM ES : J AM/~to l,f:;o ./PM
BREAKDOWN DATE(S): /", J/-02QJ"5 BREAKDOWN TIMES : 1 e /PM to (( _/PM
1
7
EVENT NARRATIVE
I
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
p§ Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
o Applicant/Organization owns the requested event location
o Applicant/Organization will be using private property
Comments: ----------------f--:~~u....:,,r....ti_==""'=-..,....,,u.=,fL:_-::_:___=_::__-
Property Owners Name: ...cu~at;-~.sL.!.....s.e..:!LL-L..("oIi!iC,..o""--'IOi!I:.!..-+-_
NOTARY SIGNATURE
Subscribed and sworn befp re me, this
)fC Day of J'ts f Y J4).J.. a
Notary Public in and for ,,4,~ ..... : D.. J t
czg;o~ 'It Signature (NOTARY PUBLIC)
.. >;..Jiri~... STEPHAN MEDINA {:ft~~:'j Notary Public· Stitt 0' Florida
\~~.I; Commission It HH 13559.
-' .•.... ~~? My Comm. Expires May 27, 2025
Soncee through National Notary Assn.
8
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
Yes
Igj
~
o
No
o
o
o
Will your event obstruct the normal flow oftraffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-duty police officers?
If YES, how many 3 (Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways .
42£ tJ:/l1u. c&'0fy 73 ~S> 8t -'u rkLee.-~ rra"" /ba. 4h.,ct'
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
o Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A 501(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
o Have you notified the event location neighbors or businesses about
your event?
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9
CODE ENFORCEMENT
Yes No
JZf o
o
o
Will you be having any music and/or amplified sounds during your
event?
Will your event be starting before 8:00 AM .
Will your event end after 11:00 PM?
PARKS AND RECREATION
Yes
o
o
o
No
JXI
PARKING DIVISION
Yes No
~ o
PUBLIC WORKS
Yes No
~ o
o
o
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
Will this event require the use of any Department equipment (stage)?
Will this event require the use of any Department staff?
Will you be renting any City parking meters? If YES, how many __ _
(Please note: All closures or interference on right-of-ways that includes
parking meters will be required to pay the daily meter fee)
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
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10
ADDITONAL EVENT FEATURES
~ Temporary Fencing
~ Signs/Banners
~ Tents or Canopies
D Inflatables/Rides .if Live Music
~ Additional Barricades D Open Flames
~ Electrical Services/ Generators ;gl Port-A-Johns
D Other: _______________________ _
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
~ FILM/STILL PHOTOGRAPHY
~'=---=------
Base Camp Location: _______ ---=:;::~~_=:__-------------w:-------Cast : _______ _ Ext ras. -..::::....-..-= ____ _
......."..,...e:... __ Total Vehicles : ___ _ Type of Vehicle: _____ --=~
DEPARTMENT DIRECTORY
Special Events Division .................................................................. . (305) 668-3873
South Miami Police Department ................................................ .. (305) 663-6301
Public Works Department ........................................................... .. (305) 403-2067
Parks and Recreation Department .............................................. . (305) 668-3876
Code Enforcement Department ................................................... . (305) 668-7335
Planning and Zoning Department ................................................ . (305) 663-6326
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INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between al..1A.d<'l i(~"Y2 '" //1.('
("Applicant"), and the City of South Miami ("City") on the date on which the las t of the arties e ~e~tes this
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
SOMI S tu r.uJ.:vr;J at :/JI\ Jr.,v Ie" ,f../c! (location) on
(date(s)) 1~.9I . i t7 i. 3 . ("Special Event"); and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
gClod cClnsideriitiCln the receipt ilnd sufficiency Clf which is hereby ilcknClwledged, the Pilrties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with Florida Department of Transportation (FOOT), Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies) on the date set forth below and notarized.
N;,£,a{,s LGCA-L
PRINT APPLICANT'S NAME APPLICANT'S TITLE
DATE
SUbsc rfJed and sworn before me, this
II? da of -/JI.~.=;w:~~~~a-
6
12
ROUTE/MAP
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area
13KEY Perimeter Fencing Bathroom (Porta potties) ..... =:... Barricades Vendors rzzzJ Road Block Food Truck
14
NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being disapproved.
8
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FINAL CHECK LIST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
~ APPLICATION:
~EE:
~NATURES:
~NT NARATIVE:
~TIFICATION FORM:
~EPLAN:
~PY :
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be Signed and notarized .
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
The name, signature, address and phone number of each
person who is either a property owner or lessee within the
requested event area must appear on the sheet.
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
COMPLETED APPLICATIONS: Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 -Email: yvaldes@sout h miamifl,gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
D INSURANCE:
~VENTFEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, FL 33143) as an additional insured, in the
amount of $1,000,000.
A $500 refundable security deposit, and other applicable
chargers such as, but not limited to, street closures, off-duty
police officers, etc. will be due and required before any permit
can be issued.
9
16
KEY
Perimeter Fencing
Bathroom (Porta potties) D ;;; Barricades
wn Road Block D Vendors
Food Truck
17
Pough. Quentin
From:
Sent:
To:
Subject:
Attachments:
Good afternoon Quentin,
Aurelio Carmenates
Monday, September 19, 2022 3:53 PM
Pough, Quentin
RE : Beer Festival Revised
Beer Festival Event Map.pdf
Please note we do not have cost amounts for parking meters but do find below the fees for street closure / MOT /
Staging related to the REV ISED Beer Festival-Jan.21, 2023, per the Fee Schedule:
Beer Festival 2023
Temporary full road closure= $25 ($0.25 x Approx.100LF)(Both directions) = 2492LF x .25 = $623 (Note: 1228ft street
closure SW 73 rd Street -both directions & 1264ft street closure for 58Ave -both directions)
The MOT fee for roadway = $100 x 2 roadway x 2 directions = $400
Temporary Staging Area = $200
Total = $ 1,223.00
I Path Polygon Cirde 30 path 3D polygon
1
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Pough, Quentin
From:
Sent:
Carlos Marenco <Cmarenco@lazparking.com>
Tuesday, September 27, 2022 1 :52 PM
To: Pough, Quentin
Cc: Riverol, Alfredo
Subject: RE: Beer Festival Revised
LMAIL RECTIVED FROM EX ITRNAL SOURCI·
It will be a total of 26 parking spaces at $100.00 each.
Carlos Marenco, CPP
Area Manager
W (305) 913-4882 I D (786) 367-7726 I C (786) 447-9560
404 Washington Ave Suite #640 Miami Beach, FL 33139
Web I Facebook I Instagram I Twitter I LinkedIn I y ouTube
EMBRACE
the JOURNEY
From: Pough, Quentin <QPough@southmiamifl.gov>
Sent: Tuesday, September 27, 2022 10:11 AM
To: Carlos Marenco <Cmarenco@lazparking.com>
Cc: Riverol, Alfredo <ARiverol@southmiamifl.gov>
Subject: RE: Beer Festival Revised
Warning: This email Is from outside LAZ. Do Not Click links or attachments
unless you know that the sender and content are safe.
The main difference is the road closure 73 rd Street where boiling crab and other businesses are located .
Please confirm whether meters were counted in this area, if any.
Quentin Pough, CPRP
Director
1
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20
Sout~iami
THE CITY OF PLEASANT LIVING
Public Works Department
Event Cost Estimate
Submitted To: Quentin Pough
Name of Event: Beer Festival
Event Date (s): January 21, 2023
Equipment:
Barricades Flat Rate (Per Order)
Day 1 -Additional fee per Barricade -$3.00 (Qty. 30)
$75.00
$90.00
lG;;nd Total: $165.00
Date Prepared:_---'0=9'-'-'/2=6=/2=0=2=2_ Approved bv"L ;£~
Pub li c Works