Res No 099-22-15852RESOLUTION NO. 099-22-15852
A Resolution authorizing the City Manager to execute amendment #1 for
additional design services from EAC Consulting, Inc. for the completion of
construction documents related to a new restroom-concession combo facility at
South Miami Park.
WHEREAS, on Tuesday, June 4th, 2019, the Mayor and City Commission passed and
adopted Resolution No. 71-19-15343, which authorized the City Manager to execute a
professional service work order to EAC Consulting, Inc. for the completion of construction
documents for a proposed restroom-concession facility at South Miami Park. The contract
amount approved was $99,519.20. The initial proposal assumed that Miami-Dade County Water
and Sewer Department {11M-DWASD 11
) would complete the new 3-inch Low Pressure Forcemain
sometime in 2021 or, at the latest, in 2022; and
WHEREAS, on Tuesday, February 2, 2021, the Mayor and City Commission passed and
enacted Ordinance No. 02-21-2392, granting a sewer easement to M-DWASD as set forth in the
attached Sewer Easement Agreement; and
WHEREAS, overall progress towards the installation of the sewer easement has been
slow; and
WHEREAS, furthermore, project delays have resulted from the pandemic, M-DWASA's
inability to prioritize the city's project and to provide the City and its consultant with relevant
forcemain information in a timely manner, sewer easement contract negotiation and execution,
and permit coordination with M-DWASA; and
WHEREAS, according to recent discussions between staff and M-DWASD regarding the sewer
easement status, M-DWASD is planning to complete design updates and permitting by the end of
2022 and construction will begin winter 2023 to be completed in 120 working days from
commencement; and
WHEREAS, EAC Consulting, Inc. has submitted an amendment proposal due to project
delays and recent conditions for approval from M-DWASD permitting process; and
WHEREAS, amendment #1 total amount shall not to exceed $91,971.19.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
correct and are hereby made a specific part of this resolution upon adoption hereof.
Page 1 of 2
Res. No. 099-22-15852
Section 2. Th e City Manager i s hereby authori zed to execute amendment #1 for
additional design services from EAC Consulting, In c. for the complet ion o f construction
documents r elated to a n ew restroom -co n cession com b o faci l ity at South M i ami Park in the
amount of $91,971.19. Th e total expe nditure shall be charged to the Parks and Recreation
Capital Improve m ent account num be r 3 01-2000-572-6450, wh i ch h as a balance of $564,810
before this request was made.
Section 3 . Corrections . Conforming l ang u age or technical scrivener-type correct ions
m ay be made by the City Attorney for any confor ming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason h eld invalid or unconstitutional by a court of competent juri sdict i on, the hol ding wi ll
not affect the validity of the r ema ining portions of t h is resol ut i on.
Section 5. Effective Date. This resolution w il l become effective i mmedi ately upon
adoption.
PASSED AND A DOPT ED t his 16th day of August, 2022.
ATTEST:
READ A ND APPROVED AS TO FORM,
LANGUAGE , LEGALITY, AND EXE ~UTIO::;m
;2SNEY
Page 2 of 2
COMMISSION VOTE :
Mayor Philips:
Commissioner Ha rris:
Co m m iss i oner Gil:
Co m missioner Liebman:
Comm issioner Corey:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: August 16, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to execute amendment #1 for additional design services from EAC
Consulting, Inc. for the completion of construction documents related to a new restroom-concession combo
facility at South Miami Park. 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
Memo-SMP Design Amendment #1 (Q).docx
Resolution-SMP Design Amendment #1 (QP).docx
Proposal Amendment #1.pdf
Resolution #71-19-15343.pdf
Ordinance #02-21-2392.pdf
Resolution #060-17-14861.pdf
03.2022 POC-00002 - 31327 SOUTH MIAMI RESTROOMS-31327.pdf
M-DWASD Email & Sewer Line Exhibit .pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM: Shari Kamali, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: August 16, 2022
SUBJECT:A Resolution authorizing the City Manager to execute amendment #1 for
additional design services from EAC Consulting, Inc. for the completion of
construction documentsrelated to a new restroom-concession combo facility
at South Miami Park.
BACKGROUND: On Tuesday, June 4th, 2019, the Mayor and City Commission passed and
adopted Resolution No. 71-19-15343, which authorized the City Manager to
execute a professional service work order to EAC Consulting, Inc. for the
completion of construction documents for a proposed restroom-concession
facility at South Miami Park. The contract amount approved was $99,519.20.
The initial proposal assumed that Miami-Dade County Water and Sewer
Department (“M-DWASD”)would complete the new 3-inch Low Pressure
Forcemain (“sewer easement”) sometime in 2021 or, at the latest, in 2022.
On Tuesday, February 2, 2021, the Mayor and City Commission passed and
enacted Ordinance No. 02-21-2392, granting a sewer easement to M-DWASD
as set forth in the attached Sewer Easement Agreement. As per the easement
agreement between M-DWASD and the City, the County has agreed to
provide certain improvements as a condition of obtaining the non-exclusive
easement, including future access and use of a low pressure forcemain by the
City as it intends to construct a new restroom-concession facility at South
Miami Park.
CURRENT STATUS:Overall progress towards the installation of a sewer easement has been slow.
Consequently, this inactivity on behalf of M-DWASD has delayed the delivery
of final contract documents.
According to recent discussions between staff and M-DWASD regarding the
sewer easement status, M-DWASD is planning to complete design updates
and permitting by the end of 2022 and construction will begin winter 2023 to
be completed in 120 working days from commencement.
TIMELINE SUMMARY:June 2019: Professional work order approved to EAC Consulting, Inc.
January 2020 –January 2022: Coordination between EAC Consulting, City, M-
DWASD (and its consultant firms)regarding a sewer easement along the north
side of SMP.
o Some of the delay, arguably, is due to the pandemic.
2
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
o Further delays is the result of M-DWASA’s inability to prioritize the
city’s project and to provide the City and its consultant with relevant
forcemain information in a timely manner.
o Additional delay is due to sewer easement contract negotiation and
execution.
February – July 2022: Restroom project permit coordination, and gathering
sewer easement info and updates from M-DWASA.
AMENDMENT #1 EAC Consulting, Inc. has submitted an amendment proposal due to project
delays and recent conditions for approval from M-DWASD permitting process.
Listed below are some of the additional services required:
Update construction documents and calculations to the latest FBC
2020 (7th edition) from 2017 (6th edition).
Surveying and geotechnical services for a new 8-inch watermain
extension.
Engineering design and construction documents for the 8-inch
watermain extension along SW 45th Street and along SW 58th Avenue
per M-DWASD Point of Connection letter.
Electrical Engineering Services for a new lift pump station as required
by M-DWASD.
EXPENSE:Total amount not to exceed $91,971.19.
ACCOUNT:The total expenditure shall be charged to account number 301-2000-572-
6450, which has a balance of $564,810 before this request was made.
ATTACHMENTS:Resolution
Amendment #1 Proposal –EAC Consulting, Inc.
Approved Resolution #71-19-15343 – Original Design Construction Docs.
Approved Ordinance No. 02-21-2392 - Sewer Easement
Approved Resolution #060-17-14861 – EAC Executed 3-Year Agreement
March 2022 M-DWASA Point of Connection and Sewer Notice
08/01/22 M-DWASD Email & Sewer Line Exhibit
3
THE CITY OF PLEASANT LIVING
5959 BLUE LAGOON DRIVE · SUITE 410 · MIAMI, FL 33126 · 305.265.5400
June 1, 2022
Quentin Pough, CPRP
Director of Parks and Recreation
City of South Miami
5800 SW 66th Street
South Miami, FL 33143
Re: Professional General Engineering and Architectural Services Agreement RFQ PW2016-22
South Miami Park Restrooms and Concession Building Project
Amendment No. 1- Additional Surveying, Geotechnical, Architecture and Engineering Services
Dear Mr. Pough:
Pursuant to your request for additional professional services, EAC is respectfully submits our fee proposal for the surveying,
architecture and engineering design, construction documents and jurisdictional permitting/approvals for the South Miami Park
Restroom and Concession Building project. The architecture and engineering services include the efforts to restart the project
since it has been on hold for since the beginning on 2020, update the construction documents and calculations to the latest
Florida Building Code 2020, electrical engineering design, coordination with Florida, Power & Light (FPL), electrical construction
documents and jurisdictional permitting/approvals for the electrical components for sanitary sewer pump station and surveying
and geotechnical services for a new 8-inch watermain extension as required from Miami-Dade Water and Sewer Department
(M-DWASD) along SW 45th Street (approximately 80 feet west) to SW 58th Avenue and along SW 58th Avenue from SW 45th
Street to the South Miami Park property.
The services on this project will be performed by EAC Consulting, Inc and our sub consultant as follows:
1) Mc Harry Associates – Complete architecture development discipline
2) GCES Engineering Services – Geotechnical Engineering & Materials Testing
3) Longitude Surveying and Mapping ‐ Surveying & Mapping, Subsurface Utility Engineering
4) Hillers Electrical Engineers–Electrical engineering design services for the new pump station
Scope of Work
1. Project Management & Administration
2. Limited Surveying and Mapping and Subsurface Utility Engineering
3. Limited Geotechnical Investigation
4. Architecture and engineering plans update to reflect the latest Florida Building Code 2020
5. Engineering Design and construction documents for the 8-inch watermain extension along SW 45th Street and along SW
58th Avenue per M-DWASD Point of Connection letter.
6. Permitting and Approvals for Watermain Extension with M-DWASD, Fire Department, Miami Dade Regulatory and
Regulatory, and Department of Health
7. Limited Construction Administration for Watermain extension which is limited to attendance at one preconstruction
conference with M-DWASD, shop drawing reviews, responses to 5 RFIs, attend one (1) pressure test, review as-builts
and close-out.
8. Electrical Design & Construction Documents, Permitting and Limited Construction Administration
Deliverables
Submittals shall include, but not be limited to, the following:
i. Plans and Specifications
ii. Engineer’s Opinion of Probable Construction Cost
6
It.,~ -·~ EAC Consulting, Inc.
eacconsul t.co m
a. Pre-Design Services
Our predesign services deliverables include a completed topographic survey and geotechnical engineering report.
b. 90% Design Deliverable Phase
Our team shall progress the recommendations and findings from the conceptual design review to a 90% deliverable
completion level. The 90% Deliverable phase involves providing pertinent design and construction data on plans and
outline specifications. Drawings will be in AutoCAD. To maintain schedule, EAC shall continue working toward completion
of the Final Plans and Specifications Submittal during the review period of the 90% Deliverable except otherwise notified
by the City.
c. 100% Design Deliverable
EAC shall progress the recommendations and findings from the 90% deliverable review to a 100% deliverable completion
level. The 100% Deliverable phase involves providing final design calculations (checked), plans, list of specifications,
opinion of probable construction costs, and applicable documents to satisfy permitting requirements for the Project
features. Drawings will be in AutoCAD.
Assumptions
The aforementioned scope of services assumes that:
1. EAC shall not be responsible for any plat related drawings or processes, but shall provide owner with prepared civil drawings
related to scope of work in CAD format as requested.
2. No Roadway and Drainage improvements are part of the scope.
3. It is assumed that there are no existing adverse environmental conditions on the subject project site.
4. If necessary, Soil contamination mitigation shall be dealt with by others.
5. No Right of Way takes are required.
6. If required, subsurface utility exploration shall be performed and results provided to EAC by the City.
7. Permit/Approval fees shall be requested from the City, can be paid for by EAC and reimbursed at the direct cost with appropriate
documentation, on a case by case basis.
8. Signalization Plans, Improvements or Design is specifically excluded from this scope of services.
9. Existing Utility Information and As-Builts shall be collected by EAC based information provided by Sunshine One Call. Onsite
and Offsite utilities if encountered on site without adequate information may require soft digs or subsurface location. Soft digs
are not part of this proposal.
10. Community Outreach / Public Involvement Services are not part of this scope of services
11. Front End Specifications package for Bid Purposes is not part of this scope of services.
12. Full time Construction Resident Services are not part of this scope of services.
Due to the nature of changing approval fees and permit processing costs, EAC’s fees for this amendment does not include
any fees payable to the permitting/approval agencies. Our fees only represent actual staff hours required to execute permit
forms, coordinate and communicate with applicable agencies.
Compensation
The fees for professional services was developed in accordance with the billing rates established for EAC Consulting and the
City of South Miami as described in the Professional Service Agreemen t. Our fee proposal summary is provided below. A
breakdown of our staff hours and lump sum fee proposal for the project is also provided in “Exhibit A” also attached to this
professional engineering services fee proposal. In addition, our sub consultant proposal for electrical engineering services is
provided in “Exhibit B”.
Item Description Unit Fees
1 Project Management LS $3,307.44
2 Pre-Design Services Coordination LS $3,013.00
3 Limited Surveying and Mapping and Subsurface Utility Engineering LS $13,500.00
4 Limited Geotechnical Investigation LS $2,995.00
5 Civil Engineering Design & CDs LS $28,162.76
7
6 Architectural, Structural & MEP Design and CDs LS $9,962.48
7 Electrical Design, CDS, Permitting and Limited Construction Administration LS $11,791.72
8 Permitting and Approvals for the watermain extension LS $7,976.32
9 Limited Construction Administration Services for the watermain extension LS $10,912.48
Re-imbursables Expenses LS $350.00
Total LS $91,971.19
This proposal is based on our understanding of the requirements for design services as itemized under the anticipated tasks
listed above. Accordingly, we reserve the right to modify this proposal due to any changes in scope. If the above fee proposa l
and the terms above are acceptable to you, please provide us with a work authorization so we may begin work. The following
information will be required for us to commence the work.
1. Signed approval of this proposal, a work/purchase order and/or written authorization to proceed with services.
We look forward to our continued services to the City of South Miami.
Sincerely,
EAC Consulting, Inc.
Evelyn Rodriguez, P.E.
Senior Project Manager
8
EXHIBIT “A” - FEE PROPOSAL BREAKDOWN
9
Principal Project
Manager
Senior
Engineer
Designer CAD
Technician
Construction
Inspector
Clerical
$215.52 $203.78 $128.03 $101.36 $90.69 $107.76 $53.45
1 Project Management 4 12 16 $3,307.44
2 Pre-Design Services Coordination 4 8 8 4 24 $3,013.00
3 90% Design Deliberables Phase 4 12 20 40 80 156 $17,177.64
4 100% Design Deliberables Phase 2 12 16 24 40 94 $10,985.12
5 Permitting and Approvals 16 16 12 16 60 $7,976.32
6 Limited Construction Administration Support
Services
2 16 16 48 82 $10,912.48
12 72 76 84 140 48 0 432 $53,372.00
$53,372.00
$13,500.00
$2,995.00
$11,791.71
$9,962.48
$350.00
$91,971.196/1/2022
Professional General Engineering and Architectural Services Agreement PW2016-22
South Miami Park Restrooms- Amendment 1
Fee Tabulation by Task and Staff Hours
Architectural Services-MC Harry Associates, Inc
EAC Consulting, Inc.
City of South Miami
$53,372.00
DescriptionTask Total Hours Fee
Total Hours
EAC Subtotal
Reimbursables - EAC
Limited Surveying and Mapping, Subsurface Utility Engineering -Longitude Surveyors
Limited Geotechnical Investigations- GCES Engineering Services,LLC
Electrical Engineering Services- Hillers Electrical Engineers
10
EXHIBIT “B” - SUBCONSULTANT FEE PROPOSAL
11
L O N G I T U D E SURVEYORS
LONGITUDE SURVEYORS 7769 NW 48 Street ▪ Suite 375 ▪ Doral, FL 33166 ▪ Ph: 305.463.0912 ▪ Fax: 305.513.5680
Tuesday, May 31, 2022 VIA EMAIL: erodriguez@eacconsult.com
SOUTH MIAMI PARK ADD’L
Ms. Evelyn Rodriguez, P.E., ENV SP
Project Manager
5959 Blue Lagoon Drive, Suite 410
Miami, FL 33126
786.574.1023
RE: Surveying and Mapping services for South Miami Park Add’l, South Miami, FL
Dear Ms. Rodriguez,
Pursuant to your request regarding a fee estimate for Surveying and Mapping services for the above
referenced project, LONGITUDE SURVEYORS, LLC (LS) is pleased to submit the following proposal for your consideration.
Scope of Work A – Topographic Survey:
Longitude will perform a Topographic Survey. Information will include rights-of-way lines, subdivision lines, section
lines, lot lines, baselines and easement lines as required by the project. Longitude will gather boundary line data
from the rights-of-way maps, MDWASD and utility easements found in the public records. Longitude will not
perform a Boundary survey.
The topographic survey shall include the entire right-of-way.
Survey stationing will be set from south to north and from west to east. Stationing will be tied to established
monumented lines. LS will tie baseline or centerline to section corners, or to monument lines or to rights-of-way
lines at intersection.
Longitude will set centerline or baseline stations on the ground every one-hundred (100) feet using P.K. nails on
asphalt and show elevation of set points.
LS will tie the centerline to the baseline, if different, to each other.
Survey will be referenced to the Florida State Plane Coordinate System, North American Datum (NAD83), Florida
East Zone 901.
A description of the control points upon which the survey is based shall be shown on the survey drawing. Control
points shall be set along the baseline at all changes in alignment, points of curvature (P.C.), and at all street
intersections.
Well established/monumented lines shall be identified and labeled (i.e. Section lines).
On vertical control, Longitude will use the National Geodetic Vertical Datum of 1929 (NGVD29), unless otherwise
indicated by the Client in writing at time of Notice to Proceed (NTP). Description of the benchmarks upon which
the survey is based shall be shown on the survey drawing. Conversion to other established vertical datums will be
provided.
LS shall set two (2) temporary benchmarks and show on the survey map.
Longitude will tie the right-of-way line to the centerline.
Basis of bearings will be shown on plans (plat, township, etc.)
LS will show all survey information on our submittal.
Longitude will set reference points along the survey base line in order to perpetuate the alignment at intervals no
longer than 1,000 feet. Whenever possible, the reference points shall be established at right angles to the survey
base line.
LS will set points of curvature (P.C.) and points of tangency (P.T.) in the field and reference the radius point.
Horizontal and vertical location of visible fixed improvements within the project limits including location and
elevations (above-ground only) will be collected.
12
EAC Consulting, Inc.
eacconsutt.com
L O N G I T U D E SURVEYORS
LONGITUDE SURVEYORS 7769 NW 48 Street ▪ Suite 375 ▪ Doral, FL 33166 ▪ Ph: 305.463.0912 ▪ Fax: 305.513.5680
Location of above ground visible utilities components (i.e. utility poles including guy wires, traffic signal poles,
transformers, valve boxes, hydrants, meter boxes, telecommunication service boxes, drainage structures, utilities
manholes and vaults), buildings, sidewalks, walls, fences, mailboxes, edge of pavements, driveways (identify if
asphalt, concrete, pavers, etc.) and all other significant above ground features within the survey route will be
collected.
Longitude will not perform a Tree Survey.
Immediate pavement markings and signage within the limits of the survey will be shown.
Collect pipe size, material and all pertinent information to define existing utility infrastructure. Collect invert
elevations, sizes and direction at all structures. Collect rim elevations and bottom of structure elevations.
Collect all pole locations, size and material.
Locate existing driveways within the limits of the survey and identify type of driveway material (i.e. asphalt,
concrete, pavers, etc.)
Cross-section elevations will be taken at approximately twenty (20) foot stations of the applicable above-ground
features. Cross-sections shall define all grade breaks such as:
a) The centerline of the roadway
b) Edge of the pavement
c) Top of shoulder
d) Bottom of shoulder
e) The centerline of swale
f) Gutter
g) Top of the curb
h) Back of the sidewalk
i) Right-of-way line
j) Low and high points
k) Median openings
l) Transitions (turn lanes)
m) Any abrupt changes in grades immediately beyond the limits of the project.
Scope of Work B: Subsurface Utility Engineering (SUE) Quality Level “A” Soft-Dig Services:
LS will perform Subsurface Utility Engineering (SUE) Quality Level “A” services according to the American
Society of Civil Engineers’ (ASCE) standards at ten (10) locations to be determined by Client to locate the existing
twelve (12) inch Watermain. This includes the horizontal position and elevation of the top of utility, size, type of
material, direction, along with pictures and completed Vacuum Excavation Reports. LS will locate Soft- Digs by GPS
using the horizontal datum NAD83/11 and NGVD29 vertical datum.
Survey Limits:
Along SW 58 Avenue from approximately fifty (50) feet north of the South Miami Park southern property line to SW 45
Street and extending one-hundred (100) feet east from the intersection of both streets, lying in South Miami, FL 33155.
Survey limits will extend from right-of-way to right-of-way, as per attached Exhibits provided by the Client.
Deliverables:
Longitude will submit to the client an AutoCAD drawing file and all the necessary signed and sealed paper copies of
the resulting survey at 1-inch equals 20-feet scale unless otherwise indicated by client in writing at time of Notice to
Proceed (NTP). Soft-Dig locations will be designated by number corresponding to Vacuum Excavation Reports for
each Soft-Dig with all pertinent information.
Time and Cost:
The total professional fee to complete Scope of Work A shall be a lump sum fee of $5,000.00. LS has estimated
twelve (12) business days to complete both tasks from the date of Notice to Proceed (NTP). Notice to Proceed
(NTP) is considered effective twenty-four (24) hours after this letter agreement is executed and returned to the
undersigned.
The total professional fee to complete Scope of Work B shall be a lump sum fee of $8,500.00, or $850.00 per Soft-
Dig/Test Hole.
13
L O N G I T U D E SURVEYORS
LONGITUDE SURVEYORS 7769 NW 48 Street ▪ Suite 375 ▪ Doral, FL 33166 ▪ Ph: 305.463.0912 ▪ Fax: 305.513.5680
I understand and agree by signing below “I APPROVE AND ACCEPT” this proposal as a legal binding contract.
By: Date:
(Authorized Signature)
Title:
(Typed or printed name)
On behalf of the firm, I thank you for the opportunity to present this proposal. We look forward to utilizing our best
professional efforts on your behalf on this very important project.
Respectfully Yours,
Eduardo M. Suarez, President/PSM
14
Valve # 153
6” w/v
6” w/v
Unk size closed
position
valve # 552
6” w/v
F/H lat
Water
sample
station
stand pipe
SW 58 AVE
15
16
17
Exhibit
Legend
Appro x imate Survey Lim its
South Miami Park
GCES Engineering Services, LLC.
10860 NW 138th Street I Unit 4 I Hialeah Gardens, FL 33018
P: 305.964.0669 I C: 954.440.8623
www.gces-usa.com
Geotechnical ■ Construction ■ Engineering ■ Solutions
ww.gces -usa.com
May 26, 2022
EVELYN RODRIGUEZ, P.E., ENV SP
Project Engineer
EAC Consulting, Inc.
5959 BLUE LAGOON DRIVE,
SUITE 410
MIAMI, FL 33126
305.265.5400 • 305.265.5460 (direct)
786.574.1023 (mobile)
erodriguez@eacconsult.com
Subject: Proposal/Agreement for Geotechnical Engineering Services
8-Inch Watermain
South Miami Park
South Miami, FL 33143
GCES Proposal No. P10-0522004
Dear Evelyn:
GCES Engineering Services, LLC (GCES) is pleased to present this proposal/agreement for
performing geotechnical engineering services for the above referenced site.
GCES understands that the project consist of the installation of a 8” watermain extension along SW
45th Street and SW 58th Avenue in the City of South Miami, FL.
Cross sections were not provided when this proposal was made; however, we anticipate that the
proposed construction method will consist of cut and cover (open cut) method to invert elevation of
about 10 feet below existing grades with a minimum soil cover of about six feet. If the information
herein is not accurate, please inform us immediately.
If the information herein is not accurate, please inform us immediately. Based on your request for
proposal, and our understanding of the project, we propose the following scope of work and fee
schedule.
18
EAC Consulting, Inc.
8-Inch Watermain
South Miami Park
GCES Proposal No. P10-0522004
2 | P a g e
SCOPE OF SERVICES
Field Exploration
The purpose of the geotechnical services is to obtain subsurface soil data to characterize subsurface
and groundwater conditions and provide pipe installation recommendations. These services will
include field and laboratory testing programs. The field program will consist of providing the following
services:
• Site Reconnaissance: A geotechnical specialist will conduct a site reconnaissance prior to the
subsurface exploration. The site reconnaissance will note surface features that may impact or
require consideration regarding the planned subsurface exploration.
• Subsurface Exploration: GCES will perform two Standard Penetration Test (SPT) borings to
depths of 15 feet below ground surface below the existing ground surface. (drilling program of
30 ln. ft.)
• Sampling: Sampling of the test borings will be conducted in general accordance with ASTM
D1586 standards. Continuous samples are typically obtained in the top 10 feet, and one sample
is generally obtained every 5 feet for the remaining depth of the boring.
• Groundwater levels measured during the field investigation will be noted in the boring logs.
Materials encountered at the test locations will be identified in the field from SPT Spoon sampling
and from cuttings brought to the surface by the augering process. Upon completion of drilling the
borings and observation of groundwater levels the boreholes will be backfilled with soil cuttings.
Underground Utilities, Site Access and Boring Locations
Items to be provided by the client include the right of entry to conduct the exploration and an
awareness and location of any subsurface utilities existing in the area, including those privately held
and/or not members of Sunshine State One Call of Florida (SSOCOF). Also, if there are any other
restrictions or special requirements regarding this site or exploration, these should also be known
prior to our commencing fieldwork.
We will contact SSOCOF regarding location of underground utilities at the project site. By state law,
the utility locator services are afforded a minimum of 2 full business days to clear or locate and mark
utilities prior to commencement of drilling. Please note, however, that the utility locating service can
locate utilities within public rights-of-ways and easements, but generally is not able to located
privately owned utilities. Therefore, GCES is not responsible to the extent of any loss, damage, or
injury caused by the failure to locate a utility properly or by inaccurate and/or incomplete information
provided by others.
19
EAC Consulting, Inc.
8-Inch Watermain
South Miami Park
GCES Proposal No. P10-0522004
3 | P a g e
This proposal is based on the boring locations being accessible to a conventional truck mounted drill
rig without any clearing being necessary, no permit is required to perform our field work and the work
can be performed during normal business hours. Boring layout will be approximate with distances
and right angles measured from available site features. The boring locations will be marked in the
field by GCES personnel using layout procedures. Please note that we may be required to shift our
planned boring locations depending upon utility locations at the planned boring locations. The
surveying of the boring locations and elevations is not included in the geotechnical scope of work.
Approximate elevations can be estimated from the contours of a topographic site plan, if provided.
Laboratory Testing
In the laboratory where appropriate, moisture, organic content and other classification tests (i.e.
grain size analysis, #200 sieve wash) will be performed on representative split-barrel samples to
aid in classification. Soil samples will be visually classified in general accordance with the Unified
Soil Classification System (USCS). Laboratory testing on rock samples is not included in our
scope of services.
Engineering Analysis and Report
After completion of the field and laboratory testing programs, the data and conditions will be analyzed
and a report will be prepared by or under the supervision and be signed and sealed by a registered
professional engineer in the state of Florida. This report will contain the following:
• A brief review of our test procedures and the results of testing conducted;
• A summary of the area and site geologic conditions;
• Review of the county soil survey map
• Our assessment of the suitability of on-site soils for use as structural fill;
• Backfill placement and pipe bedding recommendations;
• Provide geotechnical design parameters (i.e. unit weights, angle of friction and earth
pressure coefficients, where applicable) for design of temporary shoring system, thrust
blocking and/or coefficient values for the design of restrained joints. The soils parameters
will be estimated from the results of the test borings and based on our experience on
soil/rock conditions in South Florida;
• Anticipation of groundwater control; and
• Review field data, and then evaluate said data to provide recommendations for pipe
installation and trench excavations based on the anticipated construction and boring results.
Recommendations will include, shoring and shielding general procedures, trench backfill,
groundwater considerations and allowable bearing pressures and anticipated settlements
for the proposed pipe.
Two (2) copies of the geotechnical engineering report will be delivered.
20
EAC Consulting, Inc.
8-Inch Watermain
South Miami Park
GCES Proposal No. P10-0522004
4 | P a g e
COMPENSATION
Based on a single mobilization of the required personnel to and from the site, and the work scope
outlined herein, we will perform the geotechnical engineering services for a lump cost of
$2,995.00.
If poor subsurface conditions are encountered which warrant additional work, we will contact you to
discuss the conditions and together determine how best to proceed. Unless otherwise instructed,
invoices will be submitted to your attention. The fee is valid for 90 days from the date of this proposal.
If the assumptions listed herein are not valid, there may be additional charges.
SCHEDULE
We anticipate that field services will be completed in approximately two to three working days of
receipt of your written notice to proceed assuming that we will be allowed to perform the field work
as a continuous effort and normal weather conditions; and that utilities are cleared by the locating
services in a timely fashion. Our engineering report will be submitted within approximately seven to
ten working days after completion of the field exploration.
Once the Agreement for Services is signed and received by GCES, commencement of the work will
begin. In some instances, we can proceed with verbal approval; however, written authorization
should still follow prior to our mobilization to the site.
This proposal may be accepted by executing the signature page of this proposal and returning an
executed copy to GCES. The terms, conditions and limitations stated in the attached Agreement for
Services (and sections of this proposal incorporated therein), shall constitute the exclusive terms and
conditions and services to be performed for this project.
GCES Engineering Services, LLC. appreciates the opportunity to present this proposal. We look
forward to working with you on this and future projects.
Respectfully,
Alejandro R. Montenegro, PE
President\CEO
21
A,·-···---"" .. 5-,,t"' ~Cy~ ,,,
EAC Consulting, Inc.
8-Inch Watermain
South Miami Park
GCES Proposal No. P10-0522004
5 | P a g e
Reports and invoices will be addressed to the client as listed below unless other instructions are
provided in writing with this executed proposal. The fee is valid for 90 days from the date of this
proposal. The undersigned, as an authorized representative of the entity listed below, approves this
proposal and agree to be bound by the terms and conditions contained in this proposal. We note that
our terms are net thirty days. Any invoices over thirty days will be assessed a 1 ½ percent service
charge. If you are a first time client, we request that the fee for these services be paid at the time the
report is delivered. Once your account is established, we will bill you on an invoice basis. If you would
like to make other payment arrangements, please contact us.
SIGNATURE: DATE:________________
PRINT NAME: _____________________________ TITLE: _______________
ADDRESS:___________________ _____________________________________
PHONE: FAX: _______________________________
cc: File
Attachment: Agreement for Services (please initial agreement)
GCES Proposal No. P10-0522004
22
GCES Engineering Services, LLC.
1 | P a g e G C E S P r o p o s a l N o . P 1 0 -0 522004
AGREEMENT FOR SERVICES (Per Master Agreement between EAC Consulting and GCES Engineering Services
Scope of Services. The scope of Consultant’s services is described in the Scope of Services section of the Proposal. Portions of the
Services may be subcontracted. Consultant’s Services do not include the investigation or detection of, nor do recommendations in
Consultant’s reports address the presence or prevention of biological (e.g., mold, fungi, bacteria, viruses, or their byproducts) or occupant
safety pollutants issues, such as vulnerability to natural disasters, terrorism, or violence. If Services include purchase of software, Client will
execute a separate software license agreement. Consultant’s findings, opinions, and recommendations are based solely upon data and
information obtained by and furnished to Consultant at the time of the Services.
Acceptance. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to execute the
Services, and if Services are initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client’s request,
both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement.
Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the
event Client uses a purchase order or other form to administer this Agreement, the use of such form shall be for convenience purposes only
and any additional or conflicting terms it contains are stricken. This Agreement shall not be assigned by either party without prior written
consent of the other party.
Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so
requests, Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services
and fees for the requested changes. Following Client’s review, Client shall provide written acceptance. If Client does not follow these
procedures, but instead directs, authorizes, or permits Consultant to perform changed or additional work, the Services are changed
accordingly and Consultant will be paid for this work according to the fees stated or its current fee schedule. If project conditions change
materially from those observed at the site or described to Consultant at the time of proposal, Consultant is entitled to a change order
equitably adjusting its Services and fee.
Limitation of Liability. Client and consultant have evaluated the risks and rewards associated with this project, including consultant’s fee
relative to the risks assumed, and agree to allocate certain of the risks so, to the fullest extent permitted by law, the total aggregate liability
of consultant (and its related corporations and employees) to client and third parties granted reliance is limited to its fee, for any and all
injuries, damages, claims, losses, or expenses (including attorney and expert fees) arising out of consultant’s services or this agreement
regardless of cause(s) or the theory of liability, including negligence, indemnity, or other recovery. This limitation shall not apply to the extent
the damage is paid under consultant's commercial general liability policy.
Indemnity/Statute of Limitations. Consultant and Client shall defend, indemnify, and hold harmless the other, their agents, and
employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or
expenses are caused by their negligent acts, errors, or omissions. In the event such claims, losses, damages, or expenses are caused by
the joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under
comparative fault principles. Causes of action arising out of Consultant’s services or this Agreement regardless of cause(s) or the theory of
liability, including negligence, indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall
commence to run not later than the date of Consultant’s substantial completion of services on the project
Warranty. Consultant will perform the Services in a manner consistent with that level of care and skill ordinarily exercised by members of
the profession currently practicing under similar conditions in the same locale. Consultant makes no warranties or guarantees, express or
implied, relating to consultant’s services and consultant disclaims any implied warranties or warranties imposed by law, including warranties
of merchantability and fitness for a particular purpose.
Consequential Damages. Neither party shall be liable to the other for loss of profits or revenue; loss of use or opportunity; loss of good
will; cost of substitute facilities, goods, or services; cost of capital; or for any special, consequential, indirect, punitive, or exemplary damages.
Dispute Resolution. Client shall not be entitled to assert a Claim against Consultant based on any theory of professional negligence unless
and until Client has obtained the written opinion from a registered, independent, and reputable engineer, architect, or geologist that
Consultant has violated the standard of care applicable to Consultant’s performance of the Services. Client shall provide this opinion to
Consultant and the parties shall endeavor to resolve the dispute within 30 days, after which Client may pursue its remedies at law. This
Agreement shall be governed by and construed according to Florida Law.
Testing and Observations. Client understands that testing and observation are discrete sampling procedures, and that such procedures
indicate conditions only at the depths, locations, and times the procedures were performed. Consultant will provide test results and opinions
based on tests and field observations only for the work tested. Client understands that testing and observation are not continuous or
exhaustive, and are conducted to reduce - not eliminate - project risk. Client agrees to the level or amount of testing performed and the
associated risk. Client is responsible (even if delegated to contractor) for notifying and scheduling Consultant so Consultant can perform
these Services. Consultant shall not be responsible for the quality and completeness of contractor’s work or their adherence to the project
documents, and Consultant’s performance of testing and observation services shall not relieve contractor in any way from its responsibility
for defects discovered in its work, or create a warranty or guarantee. Consultant will not supervise or direct the work performed by contractor
or its subcontractors and is not responsible for their means and methods.
23
GCES Engineering Services, LLC.
2 | P a g e G C E S P r o p o s a l N o . P 1 0 -0 522004
Sample Disposition, Affected Materials, and Indemnity. Samples are consumed in testing or disposed of upon completion of tests
(unless stated otherwise in the Services). Client shall furnish or cause to be furnished to Consultant all documents and information known
or available to Client that relate to the identity, location, quantity, nature, or characteristic of any hazardous waste, toxic, radioactive, or
contaminated materials (“Affected Materials”) at or near the site, and shall immediately transmit new, updated, or revised information as it
becomes available. Client agrees that Consultant is not responsible for the disposition of Affected Material unless specifically provided in
the Services, and that Client is responsible for directing such disposition. In the event that test samples obtained during the performance of
Services (i) contain substances hazardous to health, safety, or the environment, or (ii) equipment used during the Services cannot
reasonably be decontaminated, Client shall sign documentation (if necessary) required to ensure the equipment and/or samples are
transported and disposed of properly, and agrees to pay Consultant the fair market value of this equipment and reasonable disposal costs.
In no event shall Consultant be required to sign a hazardous waste manifest or take title to any Affected Materials. Client shall have the
obligation to make all spill or release notifications to appropriate governmental agencies. The Client agrees that Consultant neither created
nor contributed to the creation or existence of any Affected Materials conditions at the site. Accordingly, Client waives any claim against
Consultant and agrees to indemnify and save Consultant, its agents, employees, and related companies harmless from any claim, liability
or defense cost, including attorney and expert fees, for injury or loss sustained by any party from such exposures allegedly arising out of
Consultant’s non-negligent performance of services hereunder, or for any claims against Consultant as a generator, disposer, or arranger
of Affected Materials under federal, state, or local law or ordinance.
Ownership of Documents. Work product, such as reports, logs, data, notes, or calculations, prepared by Consultant shall remain
Consultant’s property. Proprietary concepts, systems, and ideas developed during performance of the Services shall remain the sole
property of Consultant. Files shall be maintained in general accordance with Consultant’s document retention policies and practices.
Utilities. Client shall provide the location and/or arrange for the marking of private utilities and subterranean structures. Consultant shall
take reasonable precautions to avoid damage or injury to subterranean structures or utilities. Consultant shall not be responsible for damage
to subterranean structures or utilities that are not called to Consultant’s attention, are not correctly marked, including by a utility locate
service, or are incorrectly shown on the plans furnished to Consultant.
Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence
and complete the Services and will execute any necessary site access agreement. Consultant will be responsible for supervision and site
safety measures for its own employees, but shall not be responsible for the supervision or health and safety precautions for any other
parties, including Client, Client’s contractors, subcontractors, or other parties present at the site.
Termination. Either party may terminate this Agreement or the Services upon written notice to the other. In such case, Consultant shall be
paid costs incurred and fees earned to the date of termination plus reasonable costs of closing the project.
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25
May 19, 2022
Evelyn Rodriguez, P.E., ENV SP
Project Manager
EAC Consulting, Inc.
5959 Blue Lagoon Drive, Suite 410
Miami, FL 33126
URRY A 0
Re: South Miami Restroom and Concession Building -
Additional Services Fee for project restart
This is our proposal to provide additional services for the City South Miami Restroom and
Concession Project
1. Restart and restaff project put on hold
2. Review and make necessary revisions to contract documents and calculations resulting from
newer building code. 2017 (6th Edition) to 2020 (7th edition)
3. Coordination by Architect of all trades.
Below is our estimate of man hours in support of our LUMP SUM FEE presented below:
Rate MCHA BNI ROZ
Hours Fee Hours Fee Hours Fee
Principal $ 181.46 4 $ 725.84 2 $ 362.92 2 $ 362.92
Project Manager $ 171.58 16 $ 2,745 .28 4 $ 686.32 4 $ 686.32
Senior Engineer $ 148.22 0 $ -4 $ 592.88 4 $ 592.88
CADD Technician $ 76.36 32 $ 2,443.52 5 $ 381.80 5 $ 381.80
$ 5,914.64 $ 2,023.92 $ 2,023.92
Total Additional Fee Requested $ 9,962.48
This proposal is valid for 90 days. Please fell free to contact me if you have any questions.
Project Manager
MC Harry Associates Inc.
2780 Douglas Road #302
Miami, FL 33133
305-445-3765
, LEED AP
HILLERS ELECTRICAL ENGINEERING, INC.
23257 State Road 7, Suite 100, Boca Raton, Florida 33428 561-451-9165 Fax: 561-451-4886
May 21, 2021
Evelyn Rodriguez, P.E.
EAC Consulting, Inc.
5959 Blue Lagoon Drive, Suite 410
Miami, FL 33126
Subject: South Miami Park Lift Station
Dear Evelyn:
Hillers Electrical Engineering, Inc. (HEE) is pleased to provide EAC Consulting, Inc.
(EAC) a proposal for the electrical, instrumentation and control (I&C) design and
construction engineering services associated with the above referenced project. This
project includes one new duplex lift station. Our scope of services is as follows:
Visit the site
Coordinate with Power Utility Company for a new electrical service
Design a new electrical service point and a duplex control panel based on the
City’s approved lift station package system
Instrumentation and Control (I&C)
90%, and 100% design drawings and specifications
90% and 100% cost estimate
90% review meeting
Sign and Seal drawings for Permit Application
Bidding assistance and respond to contractor questions
Construction Services include pre-construction meeting, review of shop drawings,
response to RFI’s, review and response to change orders, perform up one (1) site
inspection, one (1) start-up, and one (1) final inspection
Assumptions: City has no Lift Station Standards. Remote Telemetry Unit (RTU) is not
required. Electrical design for restroom facility is not included.
Our proposed design, permitting and bidding assistance fee is $ 7,068.43 and our
construction service fee is $4,723.28.
Our total lump sum design and construction services fee for the lift station is $11,791.71.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Paul Hillers, P.E.
26
HEE
SOUTH MIAMI PARK LIFT STATIONHILLERS ELECTRICAL ENGINEERING, INC.Scope Fee Breakdown5/21/2021Rate$208.23 $196.89 $123.70 $97.93Principal Proj. Mgr. Senior Eng. Designer Total TOTALPHASE OF WORK Hours Hours Hours Hours Hours TASK COSTDesign$7,068.43Site Visit55$618.50FPL Coordination16 7$939.0990% Design220 22$2,867.7890% Review Meeting55$618.50100% Design210 12$1,630.78Permitting11$196.89Bidding Services11$196.89Construction$4,723.28Pre-con Meeting55$618.50Shop Drawing Review & RFI115 16$2,052.39Site Inspections (3x)115 16$2,052.39Total Design & Const Hours981 90Total Design& Const Fee$1,772.01 $10,019.70$11,791.71$11,791.71Scope Fee Summary Page 1
27
28
RESOLUTION NO.: 71-19-15343
A Resolution authorizing the City Manager to execute a professional service work order to
EAC Consulting, Inc. for the completion of construction documents for a proposed
restroom-concession facility at South Miami Park.
WHEREAS, pursuant to the Professional Services Agreement provided by the city for
professional general engineering and architectural services (RFQ #PW2016-22), city staff desires to
engage EAC Consulting, Inc. to provide construction documents for a new restroom-concession
facility at South Miami Park; and
WHEREAS, as the next firm listed in the City's rotation, EAC Consulting, Inc. has submitted a
competitive proposal to provide contract documents for the construction of a new restroom-
concession facility located on the east side of the existing multipurpose field at South Miami Park.
All improvements within this project shall be in accordance with the American with Disabilities Act
(ADA); and
WHEREAS, in summary, the scope of work entails pre-design services; geotechnical and
survey services; project management and permit coordination with Miami-Dade Water and Sewer
for watermain extension and agreement, specs and bid package preparation, final signed and
sealed construction documents, anticipated/preliminary construction costs, as well as post
assistance with pre-bid conference(s) and construction administration services; and
WHEREAS, the total expenditure shall not exceed $99,519.20
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to execute a professional service work order to
EAC Consulting, Inc. for the completion of construction documents for a proposed restroom-
concession facility at South Miami Park for an amount not to exceed $99,519.20. The total
expenditure shall be charged to account number 301-2000-572-6450, which has a balance of
$519,781 before this request was made.
Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
validity of the remaining portions of this resolution.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 4th day of June. 2019.
Page 1 of2
29
Resolution No. 7 1 -1 9 -1 5343
ATTEST:
READ AND~ VEDAS TO FORM
Page 2 of2
APPROVED:
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Gil:
Commissioner Liebman:
Commissioner Welsh:
5-0 ..,
Yea
Yea
Yea
Yea
Yea
30
City Commission Agenda Item Report
Meeting Date: June 4, 2019
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Agenda Item No: 1.
A Resolution authorizing the City Manager to execute a professional service work order to EAC Consulting, Inc.
for the completion of construction documents for a proposed restroom-concession facility at South Miami Park.
3/5 (City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo-SMP _Design_Plans.docx
Resolution-SMP Design Plans.docx
Proposal Ltr_South Miami Park Restroom Building_2019-05-14.pdf
EAC Resolution #060-17-14861.pdf
1
31
THE CITY OF PLEASAl'>T LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: June 4, 2019
SUBJECT: A Resolution authorizing the City Manager to execute a professional
service work order to EAC Consulting, Inc. for the completion of
construction documents for a proposed restroom-concession facility at
South Miami Park.
BACKGROUND: Pursuant to the Professional Services Agreement provided by the city for
professional general engineering and architectural services (RFQ
#PW2016-22), city staff desires to engage EAC Consulting, Inc. to provide
construction documents for a new restroom-concession facility at South
Miami Park.
Park visitors, including soccer coaches, parents and participants have
requested for adequate restroom facilities beyond the existing portable
stations at South Miami Park. The proposed one-story CBS building of
approximately 2,000 square feet will include a female restroom with one
ADA stall and two additional stalls, a male restroom with one ADA and
two urinals, janitorial closet, covered sheltered area, concession area,
and a small office space.
As the next firm listed in the City's rotation, EAC Consulting, Inc. has
submitted a proposal to provide contract documents for the construction
of a new restroom-concession facility located on the east side of the
existing multipurpose field at South Miami Park. All improvements within
this project shall be in accordance with the American with Disabilities Act
(ADA}. In summary, the scope of work entails pre-design services;
geotechnical and survey services; project management and permit
coordination with Miami-Dade Water and Sewer for watermain extension
and agreement, specs and bid package preparation, final signed and
sealed construction documents, anticipated/preliminary construction
costs, as well as post assistance with pre-bid conference(s) and
construction administration services. The anticipated length of service is
approximately forty-six weeks (46) weeks commencing after the notice to
proceed. 2
32
THE CITY OF PLEASANT LIVING
EXPENSE:
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Amount not to exceed $99,519.20
The total expenditure shall be charged to account number 301-2000-572-
6450, which has a balance of $519,781 before this request was made.
Resolution
Proposal -EAC Consulting, Inc.
EAC Consulting, Inc. Resolution #060-17-14861
3
33
May 14, 2019
Quent i n Po ugh, CPRP
Dire ctor of Pa r ks and Rec r eat ion
City of South Miami
58 00 SW 66 th Street
South Mia m i, FL 33143
~,~ -.....
EAC Consulting1 Inc .
Re : Professional General Eng i neeri ng and Arch itectural Services Agreement RFQ PW2016-22
South Miami Pa r k Restrooms an d Concess ion Building
EAC Consult i ng, Inc. respectfully subm it s this fee proposal to provide profess ional design services for the new
restroom and concession bui lding with in the South Miami Park located at 430 0 SW 58 th Ave nue , South Miami, FL.
33143 . The new build in g will inc l ude a fema le restroom w ith one ADA sta ll and two additional stalls , a male
restroom with one ADA stall and two u r inal s and a janitorial close t. Also include a concess ion stand for cater i ng
and a small office space. Our team wil l de ve lop de si gn drawings for city r eview and app r ova l prior to comm en cing
with the p r eparat ion of constructi on do cum ents . Th e drawi ngs w i ll be used for bidding and construct ion purposes .
The se rvices on t h is project will be pe rformed by EAC Consu lting, Inc an d our sub consultants the following
se rv ices :
• Mc Harry Assoc iates -Arch itecture plann i ng and des ign services; mechan ica l, electr ical and plumb i ng
engineering design services and Structura l Engineering design services
• GCES Eng ineering Serv ices -Geotechnical Eng i neering & Materials Testing
• Longi t ude Surveying and M app i ng -Surve yi ng & M apping , Su bs u rface Utility Engineer i ng
Background
T his project is predic ated on p r evious City Park s Maste r Plan ning effo rts by MC Harry Associates (M CHA ). As part
of the effort, MCHA deve loped a schematic par k improvement plan in 2009 for South Miam i Par k (Exhib it "A").
Per schemati c plan and d iscuss ions w it h the City, the new bui lding w ill be p laced on t he east side of the ex isting
mu lt ipu rpose fie ld . The new parking lot o n the east sid e of the fie ld (shown o n the schematic), west of the existing
parking lot will b e considered for t h is design as fut u re d evelopm ent.
EAC has als o reviewed Miami-Dade W ate r and Sewer Department atlases for water and sewer an d advised the
City that th e re is no water or sewer infrastructure i n the v icin ity of the project. Pe r Atlas Water DQA M17-B, the
closest water mains are located south of t he existing multip urpose fie ld along SW 59 th Ave and along SW 58 th
Avenue . The City has rece nt ly indicate d that a new 3-inch HOPE Low Pressure Forcemain wi l l be insta l led along
t he North side of the Park from the Da vid Fairchild Elem entary Schoo l to SW 60th Avenue.
Scope of Work
1. Limited Surveying and Mappin g
2. Limi t ed Ge otechnical Inves t iga t io n
3. Design and Deve lopment of Constru ction Documents
4. Coordinatio n with Miami-Water and Sewer for Watermain extension and agreement
5 . Wate r main Extension
6 . Permittin g and Approva ls
7. Bi d an d Aw ard Support Se r v ices -l im ited to attendance at o ne bid meeting, response to bid i nquiries and
is suance of addenda .
8 . Constructio n Phase Services -lim ited t o attendance at o ne preconstruct ion conference , shop drawing
r ev i ews, r esponses to RFl s, atte nd Sub st antia l/F i na l, complet ion wa l kthroughs, 3 Specia lty Site Visits,
develop as-builts and record d r awings.
5959 BLUE LAGOON DR I VE · S U ITE 410 · MIAM I . F L 331 26 · 30 5 .26 5.5400 eacconsul t.com
6
34
Deliverables
Submittals shall include, but not be limited to, the· following:
i. Plans and Specifications
ii. Design Calculations
iii. Engineer's Opinion of Probable Construction Cost
a. Conceptual Design Phase
The preliminary conceptual design shall be utilized on this project to clarify and define the extent of work
and improvements proposed as part of this improvements. This submittal will comprise primarily of a
planometric concept layout of site features to be repaired, replaced, removed, restored and modified to
accommodate the needed improvements.
b. 90% Design Deliverable Phase
Our team shall progress the recommendations and findings from the conceptual design review to a 90%
deliverable completion level. The 90% Deliverable phase involves providing pertinent design and
construction data on plans and outline specifications. Drawings will be in AutoCAD. To maintain schedule,
EAC shall continue working toward completion of the Final Plans and Specifications Submittal during the
review period of the 90% Deliverable except otherwise notified by the City.
c. 100% Design Deliverable
EAC shall progress the recommendations and findings from the 90% deliverable review to a 100% deliverable
completion level. The 100% Deliverable phase involves providing final design calculations (checked), plans,
list of specifications, opinion of probable construction costs, and applicable documents to satisfy permitting
requirements for the Project features. Drawings will be in AutoCAD.
Assumptions
The aforementioned scope of services assumes that:
1. EAC shall not be responsible for any plat related drawings or processes, but shall provide owner with prepared
civil drawings related to scope of work in CAD format as requested.
2. It is assumed that there are no existing adverse environmental conditions on the subject project site.
3. If necessary, Soil contamination mitigation shall be dealt with by others.
4. No Right of Way takes are required.
5. If required, subsurface utility exploration shall be performed and results provided to EAC by the City.
6. Permit/Approval fees shall be requested from the City, can be paid for by EAC and reimbursed at the direct cost
with appropriate documentation, on a case by case basis.
7. Water & sewer connection fees and are specifically excluded from this proposal and shall coordinated and be paid
by the owner directly.
8. Signalization Plans, Improvements or Design is specifically excluded from this scope of services.
9. Existing Utility Information and As-Builts shall be collected by EAC based information provided by Sunshine One
Call. Onsite and Offsite utilities if encountered on site without adequate information may require soft digs or
subsurface location. Soft digs are not part of this proposal.
10. Community Outreach/ Public Involvement Services are not part of this scope of services
11. Front End Specifications package for Bid Purposes is not part of this scope of services.
12. Full time Construction Resident Services are not part of this scope of services.
7
Page 2
35
Compensation
The fees for professional services was developed in accordance with the billing rates establ i shed for EAC
Consulting and the City of Sout h Miami as described in the Professional Service Agreement. Our fee proposal
summary is provided below. A b reakdo w n of our staff hours and corresponding l ump sum fee proposal for the
project is also p ro vid ed in "Exhibit B" als o attached to this p rofessional e ng i neer ing services fee proposal.
Item Description Unit Fees
1 Pro ject Management & Administration LS $4,949 .68
2 Surveyi ng and Mapping LS $5,000 .00
3 Geotechnical Investigation LS $2,0 0 0.00
4 Civil Engineeri ng Design & CDs LS $18,2 93.42
5 Architect ural , Struc tu ral & MEP Desig n and CDs LS $39,0 48 .00
6 Permitting and Aoorovals LS $7,902 .96
7 Bid and Award Su o oort Service s LS C.1 85 8 .74
8 Constru ction Administration Supp ort Services LS $20,066.40
Re-i m b u rsables Expenses $4 0 0 .00
Total
$99,519 .20
Schedule
We are pro pos ing the following sched u le to comp lete the serv ices ident ified in the scope:
I Task Duration
Li mited Surveying and Mapping 3 weeks1
Limited Ge o te chnical Inv esti ga t io n 3 weeks 1
Prepa ration of con ceptual Desi gn Plans 3 weeks ·
.:-Re vi ew of con ce ptu al Design Pla ns by City 1 w eek2
Preparat ion of 90% Constructio n Documents 5 weeks
Review of 90% Constr uc tion Docume nts by City 1 w eek 2
Prep ar ation of 100% Construct io n Documents 3 weeks
2Rev iew of 100% Construction Doc ume nts by City 1 w eek .:.,
Permitting and Approval s 12 wee ks
Lim ited Bid and Awa rd Support Se rv ice s 4 weeks
1 Contract Award by Ci t y and Co n structi on Startup by City 4 weeks ·
Li mi t ed Constru ction Administrat ion Services 12 weeks
46 weeks
1 Tos k is been done simultan e ously tasks
2 No Professiona l Services on the pa rt of the EAC team will be perfo rmed during these tasks
This proposal is based on our understa nding of the requirem ents for design servi ces as itemized und e r the
ant icip ated tasks l isted above . Accor d i ngl y, we reserve th e r ight to modify this p roposal due t o any changes in
scope . If the above fee proposal and t he term s above are acceptable to you , please provid e us with a work
Page 3
8
36
authorization so we may begin work. The following information will be required for us to commence the work.
1. Signed approval of this proposal or written authorization to proceed with services.
We look forward to our continued services to the City of South Miami.
Sincerely,
EAC Con lting, Inc . ..
Evelyn Rodriguez, P.E.
Project Engineer
Page4
9
37
EXHIBIT "A" -SCHEMATIC PARK IMPROVEMENT PLAN IN 2009
10
Pages
38
u
-~ -0
C: a,
CL
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11
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40
EXHIBIT "B".;. FEE PROPOSAL BREAKDOWN ·
13
Page 6
41City of South Miami Professional General Engineering and Architectural Services Agreement PWZ016-2Z South Miami Park Restrooms Fee Tabulation by Task and Staff Hours EAC Consulting, Inc. Project Management Design anc Construction Documents Task Description Principal Project Project Project Designer CAD Construction Clerical Total Hours Fee 0 $194.38 $94.09 $94.19 $100.03 $48.21 1 Data Collection and Gathering 2 2 4 2 10 $1,406.78 2 Conceptual Design 2 2 4 10 12 20 so $S,691.46 3 90% Design Deliberables Phase 2 2 4 12 24 30 74 $7,993.40 4 100% Design Deliberables Phase 2 2 6 10 12 18 so $5,881.42 s Permitting and Approvals 2 6 24 2 34 $4,381.30 6 Limited Bid and Award Support Services 2 12 2 2 2 20 $2,237.08 7 Limited Construction Administration Support 8 24 8 40 $4,299.76 Services Total Hours 6 20 22 72 52 70 24 12 278 $31,891.20 $31,891.20 $31,891.20 Limited Surveying and Mapping $5,000.00 Limited Geotechnical Investigations $2,000.00 Architectural, Structural, MEP Services $60,228.00 REIMBURSABLE ALLOWANCES Miscellaneous Expenses (EAC) Miscellaneous Expenses (McHarry) Total Reimbursables $400.00
42
, I
EXHIBIT "C" -SUBCONSULTANT FEE PROPOSALS
I,
15
Page7
43
LONGITUDE SURVEYORS--------------
Tuesday, May 14, 2019
Eve lyn Rodriguez. PE . ENV SP
Project Engineer
EAC Consulting , tnc.
5959 Blue Lagoon Drive
Suite 410
Miami. FL 331 26
RE : Surveying services for South Miami Parl<. Sout h Miami. FL
Dear M s. Rodriguez.
VIA EMAIL:erodrig u e z@eacconsult .com
SOUTH M IAMI PAR K
Pursuant to your request re garding a fee estimate for surveyi ng services for the above referenced project.
LONGITUDE SURVEYORS, LLC (LS) is pleased to submit the following proposal for your consideration.
& Scope of Work:
Lon gitude will perform a Boundary survey w ith elevations to include the following information:
LS will locate property lines and easements ithin and adjacent to the property based on recorded plats and public
information available to be fou nd in the Miami-Dade County Public Records. Title searches will not be performed .
Longitude will collect the following above ground improvements such as : buildings, fences . parking. drivewa ys , sidewalks. trees.
paved areas. light poles, power poles, slabs. utilities. drainage structures. signs. and all other above ground improvements within
the survey limits.
LS will locate all trees and palms having a 3-inch diameter or greater o t breast height (DBH) or being 12-feet in height or
greater. However, a Tree Survey will not be performed.
Lo ngitude will take elevations equivalent to o SO-foot grid within the survey limits.
LS will provi de elevations for rims and invert s on all drainage structures and sanitary structures within the survey limits.
• All elevations will be referenced to the Na ti onal Geodetic Vertical Datum of 1929 (NGV D29).
The Survey wil l be gee-referenced to the Florida Stole Plane Coordinate System based on the North American Datum of
1983/20 11 .
_Ii,_ Survey Limits:
A portion of the east side of South Miami Park located in South Miami. FL. The survey wi ll extend only to the li mits of the park
boundaries. The survey will not extend beyo nd the park boundary limits. See the attached exhibit provided by the client .
C . Deliverables:
Longitude w ill provide signed and sealed poper copies. a PDF ond CAD file of the resu lting survey.
~ Timeline:
LS has es timated fifteen business days to c o mplete th is project.
.t. Fee:
The total professional fee to comple te this project shall be a lump sum of S5.000.00 .
I agree ond understand by signing below "I APPROVE AND ACCEPT" this proposal os a legal binding contract.
By: -------------------Date: ---------------------(Authorized Signature)
Title :
(Typed or printed name)
On behalf of the firm . I thank you for th e opportunity to submit th is proposal. We look forward to utilizing our best professional efforts
on your behalf on this very important project .
Respectfu ll y Your s.
LONGITUDE SURVEYORS 776C'I nw 48 street · suite 375 • do,al. 11 33166 • ph: 305.463.0912 • ,ax: 305.5 l 3.568C
16
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45
March 13, 2019 (Revised 5/14/2019)
EVELYN RODRIGUEZ, P.E., ENV SP
Project Engineer
EAC Consulting, Inc.
5959 BLUE LAGOON DRIVE,
SUITE410
MIAMI, FL 33126
305.265.54Q0 • 305.265.5460 (direct)
786.574.1023 (mobile)
erodriguez@eacconsult.com
GCES Engineering Services, LLC.
10860 NW 138th Street I Unit 4 I Hialeah Gardens, FL 33018
P: 305.964.0669 I C: 954.440.8623
www.gces-usa.com
Subject: Proposal/Agreement for Geotechnical Engineering Services
South Miami Park Restrooms
4300 SW 58th Ave,
South Miami, FL 33143
GCES Proposal No. P10-0319002
Dear Evelyn:
GCES Engineering Services, LLC (GCES) is pleased to present this proposal/agreement for
performing geotechnical engineering services for the above referenced site.
GCES understands that the project consist of a new restroom/ concession area restroom building
within the South Miami Park. We also understand that civil infrastructures (i.e. pump station) are
planned within the Park. Based on your email of March 12, 2018, the geotechnical exploration for
the planned infrastructures and the building include one SPT borings to 15 feet below existing ground
surface. In addition, we understand that two Usual Open Hole tests in general accordance with South
Florida Water Management District (SFWMD) testing procedures is required to determine drainage
characteristics at the above referenced site. The results of the exfiltration test will enable us to
calculate the Hydraulic Conductivity ("K" value) of the existing soils at the test locations for drainage
evaluation by the Civil Engineer.
If the information herein is not accurate, please inform us immediately. Based on your request for
proposal, and our understanding of the project, we propose the following scope of work and fee
schedule.
Geotechnical m Construction m Engineering III Solutions
ww.gces-usa.com
18
46
EAC Consulting, Inc.
South Miami Park Restrooms
GCES Proposal No. P10-0319002
SCOPE OF SERVICES
Field Exploration
The purpose of the geotechnical services is to obtain subsurface soil data to characterize subsurface
and groundwater conditions and provide site preparation recommendations. These services will
include field and laboratory testing programs. The field program will consist of providing the following
services:
• Site Reconnaissance: A geotechnical specialist will conduct a site reconnaissance prior to the
subsurface exploration. The site reconnaissance will note surface features that may impact or
require consideration regarding the planned subsurface exploration.
• Subsurface Exploration: GCES will perform a total of one (1) Standard Penetration Test (SPTI
borings to depths of 15 feet below existing ground surface.
• In addition, GCES will conduct two (2) exfiltration test "Usual Open Hole tests" to a depth of 15
feet below existing ground surface in accordance with South Florida Water Management
District {SFWMD).
• Sampling: Sampling of the test borings will be conducted in general accordance with ASTM
D1586 standards. Continuous samples are typically obtained in the top 1 O feet, and one sample
is generally obtained every 5 feet for the remaining depth of the boring.
Materials encountered at the test locations will be identified in the field from SPT Spoon sampling
and from cuttings brought to the surface by the augering process. Upon completion of drilling the
borings and observation of groundwater levels the boreholes will be backfilled with soil cuttings.
Underground Utilities, Site Access and Boring Locations
Items to be provided by the client include the right of entry to conduct the exploration and an
awareness and location of any subsurface utilities existing in the area, including those privately held
and/or not members of Sunshine State One Call of Florida (SSOCOF). Also, if there are any other
restrictions or special requirements regarding this site or exploration, these should also be known
prior to our commencing fieldwork.
We will contact SSOCOF regarding location of underground utilities at the project site. By state law,
the utility locator services are afforded a minimum of 2 full business days to clear or locate and mark
utilities prior to commencement of drilling. Please note, however, that the utility locating service can
locate utilities within public rights-of-ways and easements, but generally is not able to located
privately owned utilities. Therefore, GCES is not responsible to the extent of any loss, damage, or
injury caused by the failure to locate a utility properly or by inaccurate and/or incomplete information
provided by others.
21Page
19
47
EAC Consulting, Inc.
South Miami Park Restrooms
GCES Proposal No. P10-0319002
This proposal is based on the boring locations being accessible to a conventional truck mounted drill
rig without any clearing being necessary, no permit is required to perform our field work and the work
can be performed during normal business hours. Boring layout will be approximate with distances
and right angles measured from available site features. The boring locations will be marked in the
field by GCES personnel using layout procedures. Please note that we may be required to shift our
planned boring locations depending upon utility locations at the planned boring locations. The
surveying of the boring locations and elevations is not included in the geotechnical scope of work.
Approximate elevations can be estimated from the contours of a topographic site plan, if provided.
Laboratory Testing
In the laboratory where appropriate, moisture, organic content and other classification tests (i.e.
grain size analysis, #200 sieve wash) will be performed on representative split-barrel samples to
aid in classification. Soil samples will be visually classified in general accordance with the Unified
Soil Classification System (USCS). Laboratory testing on rock samples is not included in our
scope of services.
Engineering Analysis and Report
After completion of the field and laboratory testing programs, the data and conditions will be analyzed
and a report will be prepared by or under the supervision and be signed and sealed by a registered
professional engineer in the state of Florida. This report will contain the following:
• A brief review of our test procedures and the results of testing conducted;
• Classification of soils recovered during the testing;
• A brief review of our test procedures and a summary of the results of testing conducted;
• Boring location plan, computer generated boring logs with soil stratification based on visual
soil classification and groundwater levels;
• Borehole water level measurements at the test locations;
• Fill placement recommendations;
• Calculated hydraulic conductivity values based on our field testing; and
• Evaluation of the soil information as it relates to bearing capacity
• Review field and laboratory data, and then evaluate said data to provide site preparation
Two (2) copies of the geotechnical engineering report will be delivered.
COMPENSATION
Based on a single mobilization of the required personnel to and from the site, and the work scope
outlined herein, we will perform the geotechnical engineering services for a lump cost of
$2,000.00.
31Page
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48
EAC Consulting, Inc.
South Miami Park Restrooms
GCES Proposal No. P10-0319002
If poor subsurface conditions are encountered which warrant additional work, we will contact you to
discuss the conditions and together determine how best to proceed. Unless otherwise instructed,
invoices will be submitted to your attention. The fee is valid for 90 days from the date of this proposal.
If the assumptions listed herein are not valid, there may be additional charges.
SCHEDULE
We anticipate that field services will be completed in approximately two to three working days of
receipt of your written notice to proceed assuming that we will be allowed to perform the field work
as a continuous effort and normal weather conditions; and that utilities are cleared by the locating
services in a timely fashion. Our engineering report will be submitted within approximately five to
seven working days after completion of the field exploration.
Once the Agreement for Services is signed and received by GCES, commencement of the work will
begin. In some instances, we can proceed with verbal approval; however, written authorization
should still follow prior to our mobilization to the site.
This proposal may be accepted by executing the signature page of this proposal and returning an
executed copy to GCES. The terms, conditions and limitations stated in the attached Agreement for
Services (and sections of this proposal incorporated therein), shall constitute the exclusive terms and
conditions and services to be performed for this project.
GCES Engineering Services, LLC. appreciates the opportunity to present this proposal. We look
forward to working with you on this and future projects.
Respectfully,
Alejandro R. Montenegro, PE
President\CEO
4IPage
21
49
EAC Consulting, Inc.
South Miami Park Restrooms
GCES Proposal No. P10-0319002
Reports and invoices will be addressed to the client as listed below unless other instructions are
provided in writing with this executed proposal. The fee is valid for 90 days from the date of this
proposal. The undersigned, as an authorized representative of the entity listed below, approves this
proposal and agree to be bound by the terms and conditions contained in this proposal. We note that
our terms are net thirty days. Any invoices over thirty days will be assessed a 1 ½ percent service
charge. If you are a first time client, we request that the fee for these services be paid at the time the
report is delivered. Once your account is established, we will bill you on an invoice basis. If you would
like to make other payment arrangements, please contact us.
SIGNATURE: _______________ DATE: _____ _
PRINT NAME: _______________ TITLE: _____ _
ADDRESS: _______________________ _
PHONE: ____________ FAX: ____________ _
cc: File
Attachment: Agreement for Services (please initial agreement)
GCES Proposal No. P10-0319002
51Page
22
50
GCES Engineering Services, LLC
AGREEMENT FOR SERVICES (Per Mastar Agreement between EAC Consulting and GCES Engineering Services
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implied, relatiRg la seASultaRl's seP/lees aAd eoR&ultaRl dlsslai1Rs a~• iAlplied wanaRlies arwanaRlies irnpaseEI by law, iAslwdiRg wan:antles
of l'A8RlhaAlabDity aRd filness foF a partieular pwfP86&.
Cenaoquelltial Da111ag•. Neilt:ler pa~· shall be liaela le tho ether fer leas of prelilB er ievenl:IB; 186& of lJBe er appeFNRity; less of geed
will; east of sllbslitwle faallities, geadsi er seFVises; east of aapital; er fer DAY speaial, 68R6&qweAtial, IRdir:eGI, pYRllll/8, er 8K8Fnplary daA1ages.
91apl.lta Reeelllllan, CfieAI shall RGI be eAtilled la assert a ClailR agaiABI CeABYltaRt baaed aA a~· lheer:y of prefeGGiSRal AegligeRse wRlesa
aRd UAIII ClleAI has ebtaiAed Iha ·,'AilteA apiAIOA fFarn a 18glllilel8d, iAdep9Adenl; aRd r:epwtable eRgiR88F, arahiteGt, er geeleglsl M
GSA&WllaAt !:las •Jlelaled Iha staAdard of Gare applisable la CeRSYllant's pl!JfernlBA68 af the SeFViees. ClieAt Gt:lall pr&'Jide lhiB 8piAi8A le
CSA&wltaRt aRd Iha parties shall eAdeaver te resal·m 11:!e dispute •,'Mh!A 30 days, after 'M'liGl:I ClieRt may pYRIYB its l'8Aledies al la\'f. +his
~..ment shall be gai.ceFAeEI ~-aAd 68ASIFY8EI a688rdiRg le Flarida Law.
T-e&tlAg &Ad Ob&ervallaAs. Cfient wAderstaRds 11:lat lestiAg aRd ab&BPJaliBR al8 diasrete &aFRJlling pre6edLIF86, aRd 11:lat swel:I presedwres
iAdiGale 88RdlliaA6 anl}· at Iha doplhs, leeatiaAS, aAd times Iha presedures WOF8 performed. C8RBwltant ·.-All pre•Jide 1861 R!Sl:llta aRd aplnieAS
based 8R te&la &Ad field abaeNatlaRS eRly fer Iha WOik lesled. Client l:IAderstaRds ltlat testiRg aRd absOIWtian 818 Rel 68AtiAY8116 er
ellha1:1sti•JU, aAd are ooAdwsted la r:edwse Rat eliAliRBle prejeal Fisk. CNeRt agrees le Iha level er 81R8UAI of testing perfolRleEI &Ad Iha
aasaGlaleEI Fist' .. Cllent Is respeR&lble (e>JUA if delegated le e8f11Faster) for RetifyiRg aRd sehedwliRg CaR&ultant 68 C8A6ultant GaA parfolAI
lt:lese SePllw. C9A6wllaAI shaR Rel be respaASillle fer Iha qwalily aRd GGA1plateAe&& of oentraster!s 'IJ&lk er lheir adher:eAse la Iha prejesl
de6lllllents, &Ad Canswltanfs perfaA'AaA88 of leBliRg aRd abaer-vatieR 68M686 shall net relier/8 G9Atraslor IA DRY way fFarn its re&p8R6ibRity
far defeet6 dls68¥8red IA lta waFk; er ereate a ~tJOrraRly aF guaraAtea. Cefl81:11tant .,,m Rat swpel'Vise er dlreGI Iha •:19* perfolRleEI by oaAtraster
er ita swlleeAtraGtaF& and Is RBI r:espaABillle fer lheir meaAS aRd 111alheds.
1IPage GCES Proposal No P10-0319002
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GCES Engineering Services, LLC
Sample DlapealtieR, Nfaalad Matarlala, aRd IRdemlllty, SBFApleB are 88RBl:IA!ed IR te811Rg 8F dl&pesed ef llP8R 68Mpleli8R ef tesl&
(4,!Rless slated alhen•A&e IR tJ.le 88FJl6e&). ClleRt st:lall fumistl er Gause to be NR&t:led to CoRBUllant all deGUmeRts aRd iRfolRlaliaR kAewR
er availallle ta Client tl!at relate ta tJ.le idenli'f, lesali8R, qyaRtiv, Rah.lie, er Gt:laraGtaA&tie af ~• t:laaafdeus waste, talllo, radloaGIMI, er
eoRtalRiRated FRatelial& rAKeGled MatelialG") at OF Rear tile site, aRd st:lall IFRmediately lraRsmil ROW, updated, OF FeVised iRfoFRlali8R a& it
beOOFR86 available, CleRt 8gAIB6 tl!at CORBultaRl Is Rel le&p&RBible for Ula dl&pe<i8R ef .~Glad Matelial URless speoilioal!v prevkled iR
tJ.le SeNiaoa, 8Rd tl!at Giant I& le&p&RBlble fer dlf86liRg aust:I dlapeslUGR. IA Ula 8V8Rl !hat teal 81lf'Apl08 ollla!Red dlll'iRg Ula poFfelRl8RG8 ef
SeR/1608 @) seRtalR substaRGOB t:lazaRleus ta t:leallh, safely, OF Die ORVIRJRFRoRt, OF 6~ 811lflpmant used dUFiRg Ula Sel¥i608 GBRRot
188SORallly be deGORlaFRIRated, ClioRt st:lall BlgR dOGl:IRl8Atatl8R {If ROSB&Sal'/} 1911uil8d ta 8RBUl8 Die 811lfipmoRt aRd/Gr samplOB 818
IRmspolted aRd disposed ef Pl8PO~. aRd agl808 ta pay CoR&UltaRt Ula fair A'l8fket 'Jalue ef Ihle equlpmeRt 8Rd 1eas0Rablo dl&pesal 601116.
IR RO ewRt Gt:lall CoRSullaRt be 1911uil8d ta BlgR a t:IHafdoua waste IRIIAifeat er take title ta 8Rf .~sled Material&, ClieRt at:lall t:laWI Iha
obligatiaR ta Make aR spiR er raloaae ROtifiGatloRB ta appl8priate g8V8FFIRIORlal agBRGIOS. lt:le Cllant &gl808 lhat CORSuitaRt RBilher 6l8ated
ReF soRtributad ta tJ.le srealiaR or Olli6leR8e ef ~-.~stall Materials sGRditlORS at tt:le aite •• o.aeeRliRglV, CliaRI wal•A!S any GlalFR agaiRSt
CeRsultaRt aRd &gl888 ta 1Rd8Rl~· aRd save CoRBl:dlaRt. Ila ageRla, 8R1pleyees, aRd FOlated 88FRpBRl88 t:lalRlleaa fJofR 8fPf GlalAI, llalllli\y
er Elefel 168 68&l. IRGludlRg attemey aRd mrport fees, fer IRJUI)' or l8G8 &1:1&la1Red ~ any PM)' frelR aust:I e,cpesuies alleged~· aFisiRg eut ef
CeRSUltaRt!& ReR Reglig&At peFfell'A&R88 af &8M608 t:leraJRder, 8F for 8fPf GlalAIB agalRst CORBultaRt a& a geROFBtar, dispesor, er BFRIRgOF
af.'\losted Materials URderfederal, &late, erl8681 laweroRliR8RGO.
OltJAeralllp af Da&YIROR1B, Welk pl8dYGl. iust:I 88 18perl&, logs, data, Rotes, OF GalGYlatieRB, prepal8d by CeRSultaRt &t:lall 181RalR
CoRsultaRt!a preporly, PrepFietar; OBRGOpla, sy&tems, aRd Ideas develapod durlRg porfolRlaRGO ef lho SoRIIGBB st:lall 18FRalR Ula sele
preperly ef CeRSultaRt. Res st:lall be IRalRtalROd IR gOReFBI 8688RIBRG8 •JMl:I CGRBultaRI!& deGUmORt F8leRlioR peliGIOB aRd pFBGIIGOB.
Ulllltios. ClieRt &t:lall pFeVide Ula losaliGR BRIIIGI' aRaRgO for Iha IR&FkiRg ef prltJato l:llilities aRd GYbtoFFaROaR strustua. CeRBuitaRt st:lall
take 18a&8R8blo p1868Yllorl6 ta aveld d81R8ge 8F IRjl:ff'/ta GullteffaRBBR strustuies er ulllitles. CBRBultaRt st:lall Rel be iespeRGible fer damage
ta BYbtoABR88R slRl6tule6 OF lltilitios tt:lat are Rot Galled le CORlll:lllaRt!a altanti8R, 8F8 Rel GOll'eGlly MalkeEI, iRGludiRg ~ a ullllt!t• losato
seRliao, 8F 818 IR88ff8611}' st:lewn eR Ula plaRS fumiat:led ta CGR&ullant.
&&te 6116888 8Rd Safely. ClieRt &t:lall 8881 lf8 all A0608681Y site related appFa•Jals, pelRlit&, IIGORBOB, aRd 88RBeRla ROGOS&ar/ ta 68FRIRORG8
aRd 881Rplete tJ.le 8ePliGes BRd •MIi 8118Sl-lle BR)' RBGBSG&rjf site aGGO&s &gAISRloRt. CORSullaRt t.'AII be reapeRslble fer supeRlisiOR BREI site
safety M086Uffl6 fer ii& 8\IJR 8Rlpleyoes, but et:laU Rel be reapeRBible fer Ula supeRlisiBR er lloallt:I &Rd a~· pFaGBWORS for 8fPf ether
parties, iRstudiRg Cliel'll. Clant!s 88RtFBata111, el:lbseRtFBata111, or other paltles Pfe60l'll at li'lo site.
TeARIRatlaR, 6ither pally may telRliRate Ihle Agf80maRt OF Ula SeRliee& upeR \'AilDR ROlisa ta lho other. IA sust:l saao, CeRGllltaRI et:lall be
paid 6861s IRaull'ed 8Rd fees ealRGd ta Iha date ef tef:Minatlon plus RIBSORable so&t6 ef GIO&iRg Iha prej06l
21Page GCES Proposal No P10-0319u02
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May 14 , 2019
Evelyn Rodriguez P.E.
Project Engineer
EAC Consulting Engineers
MCHarry Associates , Inc.
2780 SW Douglas Road
Miami , Florida 33133
305-445-3765
Re : City of South Miami -South Miami Park Restrooms & Concessions
Dear Evelyn:
We are pleased to present our fee proposal for Architectural, Structural, Mechanical, Electrical and Plumbing Services.
MCHarry will develop design draw ings for the City's review and approval prior to commencing construction documents. We
understand the scope as follows :
Design and documentation for a 1 story CBS building of approximately 2,000 s.f. con sist ing of the following scope : men's
and women's Restrooms (3 stalls each); covered shelter area; concession space; storage space; janitors closet and a small
office space . The storage and office are to be air-conditioned. Re strooms are to be mechanical ventilation . The conc essi on
space will not have any cooking or associated exhaust/ cooking eq u ipment as part of th is scop e. The project will i nclude
electric water coolers w/ bottle fillers and baby a changing station in each restroom . It is understood that a Lightning Alert
System and First Aid Services will be provided by the City of South Miami.
The scope will includes meetings (max 3) w ith the City du ri ng constructi on , cost esti mati ng, techn ical specifications,
providing responses RFl's, rev iewing shop drawings, providing Change Orde r review s, Cursory Pay Application reviews and
providing project close-out documents for work relating to ar chitecture, st ructural, and MEP scope .
Surveys, Geotechnical Testing, and Reports are not part of this proposal. We have not included fees for Fire Sprinkler
Protection, Landscaping nor Civil Eng i neering services (to be provid ed by EAC). We estimate a rough order of magnitude
construction cost that suggests an initial budget of $550,000 would be appropriate . Construction Adm i nistration is to be
provided by MCHarry. MCHA and our consultants w i ll review i ng shop drawings and providing up to 6 site visits as needed .
We anticipate a ma ximum of 14 weeks of construction through substantial completio n and proj ect closeou t.
Below is an estimate of man-hours and cost s by phase and discip l ine in support of our lu mp su m fee . This proposal is v alid
for 90 days .
Approx . Time Frame (in weeks) 1 2 4 1 4
Site Vis it & Design 100% Cost Pem,it , Bid &
Scope Construct ion Award
Ve rificati on Document s Documen ts Estimating Assist ance
Tas k I Total hours & fee I
I Architectural 262
$37,680 Fee
16 38 120 16 16
$2,400 $4 ,560 $14 ,400 $2,400 $2,400
Structura l Engineering 66 Hrs 2 8 32 8 2
$9,240 Fee $300 $960 $3,840 $960 $300
8 32 8 8 IMEP Engineering__ I 72 Hrs ' 4
L.. ________ .... _..;..$_1_0,._4_4_0 __ Fe_e_. '---'-$_6_00-'---'----'..;....;..-'-----1.---'----'---...._....;_ __ _._...;.._'----$960 $3,840 $960 $1 ,200
I Sub-Total $57,360 Fee I ~I _$~3,~3_00_~~-~-~-~-~-~~--$6,480 $22,080 $4,320 $3,900
IAE Con tingency
!Total Lump Sum Fee
Cra ig Aquart, AIA, RID
Principal
MC Harry & Associates
Allo wance
12 2
Full Project Close Construct ion
Admin Out
72 24
$8,640 $2,880
16 8
$1,920 $960
16 8
$1 ,920 $960
1 $12,4ao $4,800
$2,868
$60,228
25
53
RESOLUTION NO: 060-1:7-14861
A Resolution authorizing the City Manager to enter Into a multi-year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basis; and
WHEREAS, the professional services are required on an as needed basis and on a
rotation basis In accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of City staff. reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services In the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the City's needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE arv OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager Is authorized to enter into non-exclusive
multi-year contracts with the firms for professional and general engineering services on
an as needed and on a rotation basis In accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act" and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one {1) two (2) year
renewal for a maximum term of five (5) consecutive years. A copy of the contract Is
attached.
Section 2. Severablllty. If any section, clause, sentence, or phrase of this
resolution is for any reason held Invalid or unconstitutional by a court of competent
Page 1of 2 26
54
Res. No. 060-17-14861
Jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect Immediately upon
enactment.
PASSED AND ADOPTED this .ll.. day of March , 2017.
ATTEST: APPROVED:
(J/¥J~ t!:!t/~f1/!4.I}
RM,
UTION
Page2of2
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner.Edmond: Yea
27
55
~XH91i01r#(j
IP>IJIC!r!SSSOCNAL SERVOC!! A<GIF&EIEIMlfEINIT
11 Proll'nslouuml Genarzl !Englniaari1111 and 41\rrchlteca:urd Sarvfc<D!ft
~FQ #PW2@16,.22
'>. \ ~i-i'\ ~{2.t'.~ \7
THIS AGREEMENT made and entered Into this ~ day of~. 20~ by and
between the Clty of South Miami, a municipal corporation (hereinafter referred to as
Owner or CITY) by and through IU City Manager (~erelnafter referred to as CITY or
City Manager) and EAC Consulting. Inc. who is authorized to do
business In the State of Florida, (hereinafter referred to as the 11CONSULTANT1'), In
consideration of the premises and the mutual covenanu contained In this AGREEMENT,
the parties agree to the following terms and conditions:
1.0 General Provlslom
1.1 A Notice to Proceed wlll be 1ssued by the City Manager. or his deslgnee, following
the signing of this AGREEMENT. This AGREEMENT does not confer on the
CONSULTANT any e><cluslve rights to perform work on behalf of the Owner
other than the work described In one or more Notice to Proceed (hereinafter
referred to as the "WORK"), nor does it obligate the Owner fn any manner to
guarantee work for d,e CONSULTANT.
1.2 The CITY agrees that it will furnish to the CONSULT ANT available data and
documents In the CITY possession pertaining to the WORK to be performed
under this AGREEMENT promptly after the issuance of the Notice to Proceed
and up(?n written request of the CONSULTANT.
2.0 Scope of Services, The CONSUL TANT shall perform the work as set forth In the Scope
of Services as described In the Notice to Proceed,
3.0 Time for Completion
3.1 The services to be rendered by the CONSULTANT for any WORK shall be
commenced upon receipt of a written Notice to Proceed from the CITY
subsequent to the execution of this AGREEMENT and shall be completed within
the time set fonh In the Notice to Proceed or other document signed by the
Ctty Manager, or deslgnee.
3 .2 A reasonable extension of tlme will be granted in the event there is a delay on
the part of the CITY In fulfilling Its part of the AGREEMENT, change of scope of
work or should any other evenu beyond the control of the CONSUL TANT
render performance of his duties impossible.
4.0 Basjs of Compensatfon; The fees for services of the CONSULTANT shall be
detennined by one of the following methods or a combination thereof, as mutually
agreed upon by the CITY and the CONSUL TANT.
· 4.1 A fixed sum: The fee for a task or a scope of work may be a fbced sum as
mutually agreed upon by th~ CITY and the CONSULTANT and If such an
agreement Is reached. It shalt be In writing, signed by the CONSULTANT and
the City Manager and attached hereto as ATTACHMENT A:
4.2 Hourly rate fee: If there Is no fixed sum or If additional work is requested
without an agreement as to a fixed sum, the CITY agrees to pay, and the
CONSULTANT agrees to accept, for the services rendered punuant to this
AGREEMENT. fees In accordance with the hourly rates that shall Include all
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wages, benefits, overhead and profit and that shall be In writing. signed by the
CONSULTANT and the Qty Manager and attached hereto as
ArrACHMENT A.
S.O Pa)tmeot and Panlal Pa.vro@ms. The CITY will make monthly payments _or pardal
payments to the CONSULTANT for all authorized WORK performed during the
previous calendar month as set forth In the schedule of payment as set forth In
ATI"ACHMDff A or, If no schedule of payment exhibit Is attached to this
AGREEMENT then payment will be made 30 days foltowlna the receipt of
CONSUL TANrs Invoice as the work progresses but only for the work actually
performed and approved Jn writing by the City Manqer.
6.0 RJsht of Decisions. All services shall be performed by the CONSULT ANT to the
sadsfacdon of the CITY's representative, who shall decide all questions, difficulties and
disputes of whacever nature which may arise under or by reason of this AGREEMENT,
the prosecudon and fulfillment of the services, and cha chancter, quality, amount and
value. The representative's decisions upon all claims. quesdons, and disputes shall be
final. conclusive and binding upon die parties unless such determination Is clearly
arbitrary or unreasonable. In the event that the CONSULTANT does not concur In the
Judgment of the representative as to any decisions made by him, CONSULT ANT shall
present his wrlttan objections-to the City Manqer and shall abide by the decision of the
City Manager.
7 .0 Ownership of Documents. All reports and reprodudbfe plans, and other data
developed by the CONSULTANT for the purpose of this AGREEMENT shaU become
the property of the CITY without restriction or llmltatlon.
8.0 Audit Rfgbrs. The CITY reserves the rlJht to audit the records of the CONSULTANT
related to this AGREEMENT at any dme during the execution of the WORK and for a
period of one year after flnal payment Is made. This provision is applicable only to
proJects that are on a time and cost basis.
9.0 Truth-In Nggotlatjons: If the contract amount exceeds the threshold amount provided
in s. 287.017 for category four, the CONSULT ANT shall execute a truth-in-negotiation
cenlftcate stating that wage rates and other factual unit costs supporting the
compensation are accurate, complete, and current at the time of conncting. In such
event. the orfllnal contract price and any additions thereto shall be adjusted to exclude
any significant sums by which the City determines the contract price was Increased due
to Inaccurate. Incomplete, or noncuJTent wage rates and other factUal unit costs. All
such contract adjustments must be made within one year following the end of the
contract.
10.0 Sublattlg, The CONSULTANT shall not assign or transfer Its rfahts under this
AGREEMENT without the express written consent ·of the CITY. The CITY will not
unreasonably withhold and/or delay its consent to the assignment of the
CONSULT ANT's riJhts. The CITY may, In Its sole discretion. allow the
CONSULTANT to assign Its duties. obllgadons and responslbllldes provided the
assl&nee meets all of the CITY's requlremenrs to the CITY's sole satisfaction. The
CONSULTANT shall not subcontract this AGREEMENT or any of the services to be
provided by It without prior written consent of the CITY. Any assipment or
subcontracting In violation hereof shall be void and unenforceable
11.0 Unauthargd AHans: The employment of unauthorized aliens by the CONSULTANT Is
considered a violation of Federal law. If the CONSULTANT knowlnJly employs
unauthorized aliens. such Ylolatlon shall be cause for unilateral canceUatlon of this
AGREEMENT. This applies t9 any sub-CONSULTANTs used by the CONSULTAN:f as
well. The CITY reserves the right at Its discretion, but does not assume the obligation,
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57
to require proof of valid citizenship or, In the alternative, proof of a valid 1reen card for
each person employed In the perfonnance of work or providing the goods and/or
services for or on behalf of the CITY includlng persons employed by any Independent
contractor. By reserving this right. the CITY does not assume any obllpcion or
responslblllty to enforce or ensure compltance with the applicable laws and/or
regulations ..
12.0 Warramy, The CONSULTANT warnnts that It has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULT ANT, to soUcit or secure this contract and that he has not paid or agreed to
pay any company or penon other than a bona fide employee working solely for the
CONSULTANT any fee. commission, percentage fee, gifts or any other considerations
continpnt upon or resultins from the award or maldna of this contract. For breach or
violation of this wamncy, the CITY shall have the right to annul this contract without
llablllty.
13.0T@nlllnatlgn. It Is expressly understood and agreed that the CITY may terminate this
AGREEEMENT for any reason or no reason and without penalty by either declining to
Issue Notice to Praceed authorizing WORK, or, If a Notice to Proceed Is Issued. CITY
may terminate this AGREEMENT by written notice to CONSULTANT, and In either
event the CITY's sole obligation to the CONSULTANT shall be pa~nt for the work
previously authorized and performed In accordance with the provisions of this
AGREEMENT. Payment shall be determined on the basis of the work performed by the •
CONSULT ANT up to the time of termination. Upon terminadon, the CITY shall be
entlded to a refund of any monies paid for any period of time for which no work was
performed.
14.0 IlrJn. This AGREEMENT shaU remain In force untfl 1he end ofthe term, which lnducles
all authorized renewals, or unless otherwise terminated by the CITY. The term of this
agreement is three (3) years from the lssuanc~ of the Notice to Proceed and one two•
year option-to renew. The option to renew Is at the discretion of the City Manqer.
The CITY may terminate the contract without cause followlna 30 da~ advanced notice
to the CONSULTANT. However, In no event shall the term exceed five (5) years
following the Jssuance of the Nodce to Proceed.
15.0 Default. In the event either party falls to comply with the provisions of this
AGREEMENT, the agrieved party may decfare the other pan, in default and notify
the defauldng party In writing. If CITY Is In default, the CONSUL TANT will only be
compensated for any completed professional services and CONSULT ANT shall not
be entitled to any consequential or delay damages. In the event that partial payment
has been made for such pr.ofesslonal services not completed, the CONSUL TANT
shall return such sums to the CITY within ten (10) days after notice that said sums
are due. In the event of any lltlptlon between the parties anslna out of or relating In
any way to this AGREEMENT or a breach thereof, each party shall bear Its own costs
and lepl fees.
16.0 Insurance and lndmnniflcatjQQ. The CONSULTANT a,ees to comply with CITY'S
Insurance and Indemnification requirements that are set forch In ATI'ACHMENT 8 to
this AGREEMENT.
17.0 Apemant Not E2cduslye. Nothing In this AGREEMENT shall prevent the CITY from
emplo)'ln1 other CONSULTANTS to perform the same or similar services.
18.0 Cpd1,1. Ordinances and Laws. The CONSULTANT agrees to abide and be govemed by
all duly promulpted and publlshed municipal, county, state and federal codes.
ordinances, rules, replatlons and laws which have a direct bearing on the WORK
Involved on this project. The CONSULTANT Is required to complete and sign all
affidavits. lndudfna Public Entity Crimes Affidavit fonn (attached) pursuant to FS
287.133(3) (a), as required by the CITY's solicftatlon. If any, applicable to this
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58
AGREEMENT.
19.0 Iadl, CONSULTANT shall be responsible for payment of aJI federal, state. and/or
local taxes related to the Work, Inclusive of sales ta>< If applicable.
20.0 Drug Free Workplace. CONSUL TANT shall comply with CITY's Drug Free Workplace
poncy which Is made a part of this AGREEMENT by reference. .
21.0 Independent Contractor. CONSULTANT ls an Independent. entity undG!r this
AGREEMENT and nothing contained herein shall be construed to create a partnership,
Joint venture, or agency relationship between the parties.
22.0 Dutles and Rtsponsibllltfes. CONSULTANT agrees to provide Its services during the
term of this AGREEMENT in accordance with all apprlcable laws, rules, regulations, and
health and safety standards of the federal, state, and CITY, which may be appllcable to
the service being provided.
23.0 Ucenses and Certlflcations. CONSULTANT shall secure all necessary business and
professional licenses at Its sole expense prior to executing the AGREEMENT.
24.0 Entire Agreement, Modification. and Binding Effect This AGREEMENT constitutes the
. entire agreement of the parties, Incorporates all the understandings of the parties and
supersedes any prior agreements, understandings, representation or negotiation, written
or oral. This AGREEMENT may not be modified or amended except In writing, slgned
by both parties hereto. This AGREIEMENT shall be binding upon and Inure to the benefit
of the City of South Miami and CONSUL TANT and to their respective heirs, successors
and assigns. No modification or amendment of any terms or provisions of this
AGREEMENT shall be valid or binding unless it complies with this paragraph. This
AGREEMENT, In general, and this paragraph, In particular, sh21II not be modlfled or
amended by acts or omissions of tha parties. If this AGREEMENT was approved by
written resolution of lhe City Commission, or If such approval Is required by ordinance
or the City Charter, no amendment.to this AGREEMENT shall be valid unless approved
by written resolution of the City Commission.
25.0 lyry Trial. CITY and CONSULTANT knowingly, irrevocably voluntarlly and
Intentionally waive any right either may ~ave to a trial by Jury In State or Federal Court
proceedings In respect to any action, proceeding, lawsult or counterclaim arising out of
this AGREEMENT or the performance of the Work thereunder.
26.0 Yafld!Q' of Executed Cgpjes. This AGIU:EMENT may be executed In several
counterparts, each of which shall be construed as an original.
27.0 Rules of lnterpretatjon; Throughout this AGREEMENT the pronouns that are used may
be substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever applicable.
28.0 Seyerabi!lty. Jf any tenn or provision of this AGREEMENT or the apptlcatlon thereof to
any person or circumstance shall, to any extent. be invalid or unenforceable, the
remainder of this AGREEMENT, or the application of such term or provision to persons
or circumstances other than those to which It Is held Invalid or unenforceable, shall not
be affected thereby and each and every other term and provision of this AGREEMENT
shall be valid and enforceable to the fullest extent pennltted by law.
29.0 Cumulative Remedies: The duties and obligations Imposed by the contract documents,
If any, and the rights and remedies avaHable hereunder, and, In particular but without
lfmlratlon. the warranties, parantees and obllgatlons Imposed upon CONSULTANT by
the Contract Documena, If any, and this-AGREEMENT and the rights and remedies
available to the CITY hereunder, shall be In addition to, and shall not be constru~ In
any way as a llmltatlon of, any rlgha and remedies avallable at law or in equity, by special
guarantee or by other provisions of the Contract Documents, If any. or this
AGREEMENT. In order to entide any party to exercise any remedy reserved to It In this
ThDftNIII IF. Pepe
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AGREEMENT. or existing In law or In equity, it shall not be necessary to give notice,
other than such notice as maybe herein expressly required. No remedy conferred! upon
or reserved to any party hereto. or.e>dstlng at law or In equity, shall be exc=luslVe of any
other avalfable remedy or remedies, but each and every such remedy shaU be cumulative
and shall be In addition to every other remedy given under this AGREEMENT or
hereafter existing at law or In equity. No delzy or omission to exercise any right or
power accruing upon any default shall hnpalr any such right or power or shall be
construed to be a waiver thereof, but any such right and power may be qxercised from
time to time as ohen as may be deemed expedient.
30.0 Non-Wawer. CITY and CONSULTANT agree that no failure to exercise and no delay
tn exercising any right. power or privilege under this AGREEMENT on the part of either
party shall operate as a waiver of any right. power, or prlvllege under this AGREEMENT.
No waiver of this AGREEMENT, In whole or part. lndudlng the provisions of this
paragraph, may be lmphed by any act or omission and will only be valid and enforceable
If In writing and duty executed by each of the parties to this AGREEMENT. Any waiver
of any term, condition or provision of this AGREEMENT will not constitute a waiver of
any other term, condition or provision hereof, nor wlll a waiver of any breach of ainy
term, condition or provision constitute a waiver of any subsequent or succeeding
breach. The failure to enforce this AGREEMENT as to any particular breach or default
shall not act as a waiver of any subsequent breach or default.
31.0 No Discrimination and Equal Emp19l!DJ@Dt No action shall be taken by the
· CONSULTANT, nor will It permit any acts or omissions which result In discrimination
against any person, Including employee or applicant for employment on the basts of race.
creed, color, ethnicity, national origin, religion, age, sex. familial status. marital status,
ethnicity, sexual orientation or physical or mental disabiUty as proscribed by law and
that it will take affirmative action to ensure that such dlscrlmlnadon does not take place.
The CONSUL TANT shall comply with the Americans with Dlsabilltles Act and it will
take affirmative action to snsure that such discrimination does not take place. The City
of South Miami's hiring practices strive to comply with all applicable federal regulations
regarding employment ellglblllty and employment practices In general. Thus, all
Individuals and entitles seeking to do work for the CITY are expected to comply with all
appllcable laws, governmental requirements and regulations, Including the regulations of
the United States Department of Justice pertaining to employment eligtblllt)' and
employment practices. By signing this AGREEMENT, the CONSULT ANT hereby
certifies under penalty of perjury, to the CITY, that CONSULTANT is in compliance
with all applicable regulations and laws governlng employment practices.
32.0 Goyarnlng Laws. This AGREEMENT and the performance of services hereunder wlll be
governed by the laws of the State of Ftorlda, with eccluslve venue for the resolution of
any dispute being a court of competent jurisdlctfon In Miami-Dade County, Florida.
33.0 Effectlye Date. This AGREEMENT shall not become effectiye and binding until ft has
been executed by both parties hereto, and approved by the City Commission If such
approval is required by City's Charter, and the effective date shall be the date of its
execution by the last party so e>cecutlng It or If City Commission approval Is required
by the Oty's Charter, then the date of approval by City Commission. whichever Is
later.
34.0 Third Paay Beneftcla,:y. It Is specifically understood and agreed that no other
person or entity shall be a third-party beneficiary hereunder, and that none of
• provisions of this AGREEMENT shall be for thf! benefit of or be enforceable by
TllomuF.Pepe
10/1312014
Page 55 of'6
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anyone other than the parties hereto, and that only the parties hereto shall have
any rights hereunder.
35.0 Funher Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary In order to ratify, confirm, and effectl!ate
the Intent and purposes of this AGREEMENT.
36.0 Dme of Essgnce. Time Is of the essence of this AGREEMENT.
37.0 lnte,:pretatlon. This AGREEMENT shall not be construed more strongly against either
party hereto, regardless of who was more responsible for Its preparation.
38.0 Force Mll@u,:e. Neither party hereto shall be In default of its failure to perform Its
obligations under this AGREEMENT If caused by acts of God, civil commotion, strikes,
labor disputes, or governmental demands or requirements that could not be reasonably
anticipated and the effects avoided or mitigated. Each party shall notify the odter of any
such occurrence.
39.0 Subcontracting: If allowed by this AGREEMENT, the CONSULTANT shall be as !fully
responsible to the CITY for the acts and omissions of Its subcontractors/subconsultants
as It Is for the acts and omissions of people directly employed by it. AH
subcontractors/subconsultants and their agreements, If allowed by this AGREEMENT,
must be approved by the COTY. The CONSUL TANT s~II require each subcontractor,
who Is approved by the CITY, to agree In the subcontract to observe and be bound by
all obllgatlons and conditions of this AGREEMENT to which CONSULTANT is bound.
40.0 Public Records: CONSUL TANT and all of Its subcontractors are required to comply
with the public records law (s.119.0701) while providing goods and/or services on behalf
of the CITY and the CONSUL TANT, under such conditions, shalt Incorporate this
paragraph In atl of Its subcontracts for this Project. Under such condition,
CONSULTANT and Its subcontractors are specifically required to: (a) Keep and
maintain public records required by the public agency to perform the service; (b) Upon
request from the publlc agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be Inspected or copied
within a reasonable time at a cost that does net e>cceed the cost provided in this
chapter or as otherwise provided by law; (c) Ensure that public records that are
exempt or confidential and e><empt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and
following comptetJon of the contract If the contractor does not transfer the records to
the public agency: and (d) Upon completion of the contract. transfer, at no cost. to the
public agency all public records In possession of the contractor or keep and maintain
public records required by the public agency to perform the service. If the contractor
transfers all public records to the publlc agency upon completion of the contract. the
contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract. me contractor shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the public agency, upon request from the public agency's custodian
of public records, In a format that Is compatible with the Information technolol)'
systems of the public agency.
BF THE C@NTMCTCIR HAI <QUli!!'U'BONffl REGA~ro>BNG THE
APPLBCATUCN Ofr CH£"1&1.V! llf, IFLOR8DA STATUTES, TO THIE
<CONTMCTO!Jl'S DIUl'lnf TO !PJROVODIE PUIIH.OC: RE<C@!llD$ RIEU\TDIMG TO
TIHDS COINITMCT, CCfNITACT THE CUSVCDl~IM @IF PU!ilUC RECO!FJ.rDli
AT 305""663°6340; E0 m~B: mmeneuadax@southm5&e·trdft.gov; · 6 B 30 Saomat
Drive, s~ Miami, FL 313 O~l.
41.0 Notices. Whenever notice shall be 'required or permitted herein, It shall be
TIIOfflllS F. ll'epe
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delivered by hand delivery, e-mail (or similar electronic transmission), facsimile
transmission or certified mall, with return receipt requested and shall be deemed
delivered on the date shown on the e-mail or delivery confirmation for any
facsimile transmission or, if by certified mail, the date on the return receipt or the
date shown as the date same was refused or unclaimed. If hand delivered to the
CITY, a copy must be stamped with the offlclml City reteipt stamp showing the
dzte of deliver; otherwise the document shall not be considered to have been
delivered. Notices shall be dellvered to the following individuals or entitles at the
addresses (Including e-mail) or facsimile transmission numbers set forth below:
To CITY:
With copies to:
To CONSULTANT:
City Manager,
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 668-2510
Fax: (305) 663-6345
E-mail: salexander@southmlamlfl.gov
City Attorney
(,130 Sunset Dr.
South Miami, Fl 33143
Tel: (305) 667-2564
Fax: (305) 341-0584
E-mail: tpepe@southmiamifl.gg_y_
42.0 Corporate Authocit)f: The CONSUL TANT and its representative who signs this
AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and Its
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this AGREEMENT and to assume the responsibilities and obligations created
hereunder; and that this AGREEMENT Is duly executed and delivered by an authorized
corporate officer, In accordance wJth such officer's powers to bind the CONSULTANT
hereunder, and constltutes a valid and binding-obligation enforceable In accordance with
its terms, conditions and provisions.
ON W8'\flNIIE$$ WlHlfeRIEOF, this AGREEMENT was signed on or before the
date flrst above written subject to the terms and conditions set forth herein.
'Yhomaa P. Pepe
10113nGl6
C:O!NJSA U:~
By: -·~---······-
Michael Adeife. P.E.
(Prln~ove)
,/''"
City fSouth Miami
By: .....,.. ____________ _
.• ... · ··· Steven Alexander
City Manager ·
PageHof66
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Read and Approved u to Form, language,
Legallr.y and EJ<acutlon thereof:
-L .----"\
By: -~a-~~
Thomas F. Pepe, Esq.
City Attorney
'Tilornu IF. Pepe
80/1:tlJOIG
35
63
March 31, 2017
Mr. Steven Kulick, C.P.M
Chief Procurement Officer
City of South Miami
6130 Sunset Drive
South Miami, Fl. 33143
Re: City of South Miami Benchmark Wage Rate Summary
RFQ #PW2017-22
Dear Mr. Kulick,
EAC Consulting, Inc. received the City of South Miami's (City) Benchmark Wage Rate Summary for the
above-referenced contract. We understand th~t it is the City's desire to utilize these "Benchmark Rates"
for the work that would occur over the term of the agreement.
In order to establish our rates, we considered the rates actually paid to the proposed staff listed In our
response to the RFQ and utilized a 2.65 multiplier for our revised proposed rates. EAC Consulting
respectfully submits this revised counter offer to the benchmark rates provided to us.
We trust that you will find these rates acceptable and are available for any questions or subsequent
discussions as necessary. ·
Please feel free to call me at (954) 714-2007.
Sincerely,
EAC Consulting, Inc.
~-()u_JG~
'""'Donna Grace, P.E.
Project Manager
cc. Mike Adeife, P.E. -EAC Consulting, Inc.
Attachments: Exhibit A-Compensation rev 2017-03-31
815 NW 57 Avenue, Suite 402 ! Miami, FL 33126 9Phone: 305-264-2557 6Fax: 305-264-8363 fwww.eaceonsullccm ~CA# 7011
36
64
ATTACHMENT A
"COMPENSAT!ON"
PROFESSIIONAL SERVICE AGREEMENT
CITY OF SOUTH MHAMll
"Professional General Engineering and Architectural Services"
· RFQ #PW2016-22
The fees for professiona] services for the Work shalJ be in accordance with the following billing
rates for EAC Consu]ting, Inc. and subconsultants.
Hourly rates inc]ude all wages, benefits, overhead and profit
Direct Expenses (Reimbursables} shall include 5% markup
Billing Rates shall be subject to yearly escalation of 3.5%.
SALARY COSTS
Category SoutBt Miami Benchmark
II!ourlv Rate
Princioal $180.00
Sr.ProiectManager $150.00
Proiect Manaeer $130.00
Senior Engineer $125.00
Senior Planner $125.00
Planner $85.00
Senior Traffic Enaineer $125.00
Traffic Enaineer $85.00
SeniorDesiener/Eneineer $90.00
Desiener $80.00
Entdn~ Intern $75.00
Senior CADD Technician $75.00
CADD Technician $65.00
GIS Technician $80.00
Senior Construction Inspector $90.00
Construction Inspector $75.00
Senior Landscape Architect $125.00
Landscape Architect $115.00
Landscape Architect Intern $70.00
Arborist $75.00
Utility Coot·dinator $90.00
Surveyor/Mapper $85.00
Survey Technician $60.00
EAC Consulting, bac.
City of South Miami RFQ #PW2016-22
EAC Revised Proposed
Hourly Billine Rates
$181.46
$179.66
$171.58
$148.22
$134.75
$103.31
$134.75
$103.31
$107.80
$85.34
$75.00
$80.85
$76.36
$80.00
$97.02
$90.73
$134.75
$11S.00
$71.86
$85.34
$90.00
$107.80
$76.36
37
65
SALARY COSTS
Category South Miami Benchmark EAC Revised Proposed
IHlourlyRate Hourly Billine. Rates
2-Man Survey Crew $11S.00 $115.00
3-Man Survey Crew $12S.00 $125.00
4-Man Survey Crew $135.00 $135.00
Fire Protection Engineer $90.00 $134.75
Plumbing Engineer $90.00 $112.29
Mechanical Engineer $90.00 $112.29
Electrical Engineer $90.00 $143.73
Geotechnical Engineer $120.00 $120.00
Geologist $90.00 $116.78
Environmental Scientist $85.00 $116.78
Senior Administrative Assistant $65.00 $65.00
Clerical $4S.0O $45.00
3/3)/2017
Date
Senior Vice President
EAC Consulting, Inc.
City of South Miami RFQ #PW2016-22 38
66
ADDENDUM VO PROFIESSiONAL SERVSCE AGREEMENT
"Professional General Enalneerlng and Architectural Services"
RFQ #PWZ016·22 ·
The City and CONSULTANT agree that a separate rotational fist will be dedicated for work
performed under a continuing professional service contract, as specified In the Scope of
Services, for "Certified Arborlsts Services," and a separate rotational 11st wlll be established for
all CCNA professional services, "Certified Arborlsts Services" Is defined as:
o Certified Arborlst Sarvlces:
Consultant may be called upon to review all tree removal permit applleatlons that are
submitted to ensure compliance with the regulations outlined In Section 20-4.5.1 of the
Ctty's land Development Code. The review Includes the Initial site inspection followed
up by the determination of mitigation and a final Inspection. When needed, assist City
Departments with other Issues related to the maintenance, preservation, and protection
of trees on both private and pub lie property,
The rotational 11st for "tertlfied Arbortsts Services" will rotate every three (3) months among
the CONSULTANTS. The City Intends to retain a maximum of four (4) qualified firms under four
(4) separate but s!mlla~r Prof es lo al Services Agreements. . . ~
CONSU~ 0 ~~th~
b. ... ----~--....-. ....... _____ .
~-' ~: ~ /. .. -..-c:a-~----e--n""A""'~-><-an_d_e-,,-C-lt_y_M_a-na_g_e_r
/_;;-
3/30/2017 ~-
(Name of Signatory)
Read and Approved as to Form, Language,
Thomas F. Pepe, City Attorney
39
67
ATTACHMHENT B
INSURANCE & UNIDEIMINDFDCATION RIEQUDREIMENTS
PROFESSIONAL SERVICE AGRIEEMENT
"Professional General Engineering and Architectural Services"
IRFQ #PW2016-22
1.01 o Insurance
A Without limiting its liability, the contractor, consultant or consulting firm (hereinafter
referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall
be required to procure and maintain at its own expense during the life of the Contract.
insurance of the types and in the minimum amounts stated below as will protect the
FIRM, from claims which may arise out of or result from the contract or the
performance of the contract with the Cl~ of South Miami, whether such claim is
against the FIRM or any sub-contractor, or by anyone directly or lndlrettly employed by
any of them or by anyone for whose acts any of them may be liable.
B. No Insurance required by the CITY shall be issued or written by a surplus lines carrier ·
unless authorized In writing by the CITY and such authorization shall be at the CITY's
sole and absolute discretion. The FIRM shall purchase Insurance from and shall
maintain the insurance with a company or companies lawfully authorized to sell
insurance in the State of Florida, on forms approved by the State of Florida, as will
protect the FIRM, at a minimum, from all claims as set forth below which may arise out
of or result from the FIRM's operations under the Contract and for which the FIRM
may be legally liable, whether such operations be by the FIRM or by a Subcontractor or
by anyone directly or Indirectly employed by any of them, or by anyone for whose acts
any of them may be liable: (a) claims under workers' compensation, disability benefit
and other similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damages because of bodily Injury, occupational sickness or
disease, or death of the FIRM's employees: (c) claims for damages because of bodily
Injury, sickness or disease, or death of any person other than the FIRM's employees;
(d) claims for damages insured by usual personal injury liability coverage: (e) claims for
damages, other than to the Work Itself, because of Injury to or destruction of tangible
property, including loss of use resulting _there from; (f) claims for damages because of
bodily Injury. death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) claims for bodily Injury or property damage
arising out of completed operations: and (h) claims Involving contractual liablltty
insurance applicable to the FIRM's obligations under the Contract.
1.011 Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until
all the Work to be performed under this Contract has been completed and accepted by CITY
-(or for such duration as is otherwise specified hereinafter), the insurance coverage written on
Florida approved forms and as set forth below:
1.012 Workers' Compensatjon Insurance at the statutory amount as to all employees in
compliance with the "Workers' Compensation Law" of the State of Florida Including Chapter
+10, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws.
Thomas F. Pepe
IOJIJl2016
Page60of66
40
68
In addition, the policies must include: Employers' Liability at the statutory coverage
amount. The FIRM shall further insure that all of Its Subcontractors maintain appropriate levels
of Worker's Compensation Insurance.
1.013 Commercial Comprehensjye General Uabiljty insurance with broad form endorsement,
as well as automobile llabllity, completed operations and products liability, contractual liability,
severablllty of interest with cross liability provision, and personal injury and property damage
liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000
aggregate, including:
0 Personal Injury: $1,000,000;
0 Medical Insurance: $5,000 per person:
0 Property Damage: $500,000 each occurrence;
1.014 Umbrella Commercial Comprehensiye General Ljabilit;y insurance shall be written on a
Florida approved form with the same coverage as the primary insurance policy but in the
amount·of $1,000,000 per claim and $2,000,000 Annual Aggregate. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General Liability
policy, without restrictive endorsements, as flied by the Insurance Services Office, and must
Include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any
hold harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
1.0 l S Business AutomobUe LiablHty with minimum llmlts of One MIiiion Dollars
($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella
coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as flied by with the state of
Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employers' Non•Ownershlp
1.016 SUBCONTRACTS: The FIRM agrees that if any part of the Work under the Contract is
sublet, the subcontract shall contain the same Insurance provision as required by of the Firm,
other than the Fire and Extended Coverage Insurance and substituting the word Subcontractor
for the word FIRM and substituting the word FIRM for CITY where applicable.
1.017 Fire and Extended Coverage Insurance (Builders· Risk). IF APPLICABLE:
C. In the event that this contract involves the construction of a structure, the FIRM shall
maintain, with an Insurance Company or Insurance Companies acceptable to the CITY,
"Broad" form/All Risk Insurance on buildings and structures, incJuding Vandalism &
Malicious Mischief coverage, while in the course of construction, including foundations,
additions, attachments and all permanent fixtures belonging to and constituting a part of
Thomas F. Pepe
10/13/2016
Page 61 of 66
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said buildings or structures. The policy or policies shall also cover machinery, if the cost
of machinery Is Included in the Contract, or if the machinery is located in a building that
Is being renovated by reason of this contract The amount of insurance must, at all
times, be at least equal to the replacement and actual cash value of the insured
property. The policy shall be in the name of the CITY and the Firm, as their interest
may appear, and shad also cover the Interests of all Subcontractors performing Work.
D. All of the provisions set forth In Miscellaneous section herein below shall apply to this
coverage unless it would be clearly not applicable.
1.01 s MisceHaneous;
F. If any notice of cancellation of. Insurance or change in coverage is issued by the
insurance company or should any Insurance have an expl ration date that will occur
during the period of this contract. the FIRM shall be responsible for securing other
acceptable insurance prior to such cancellation, change, or expiration so as to provide
continuous coverage as specified in this section and so as to maintain coverage during
the life of this Contract.
G. All deductibles must be declared by the FIRM and must be approved by the CITY. At
the option of the CITY, either the FIRM shall eliminate or reduce such deductible or
the FIRM shall procure a Bond, in a form satisfactory to the CITY covering the same.
H. The policies shall contain waiver of subrogation against OTY where applicable, shall
expressly provide that such policy or policies are primary over any other collectible
Insurance that CITY may have. The CITY reserves the right at any time to request a
copy of the required policies for review. All policies shall contain a "severabillty of
interest" or "cross liablllty" clause without obligation for premium payment of the CITY
as well as contractual liability provision covering the FIRM'S duty to indemnify the City
as provided in this Agreement.
· I. Before starting the Work. the FIRM shall deliver to the CITY certificates
of such insurance. acceptable to the CITY, as well as the Insurance binder, If one is
issued, the insurance policy, including the declaration page and all applicable
endorsements and provide the name, address and telephone number of the insurance
agent or broker through whom the policy was obtained. The Insurer shall be rated
A.VII or better per A.M. Best's Key Radng Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms
approved by the State of Florida and they must remain in full force and effect for the
duration of the contract period with the CITY. The FIRM may be required by the CITY,
at Its sole discretion, to provide a "certified copy" of the Polley (as defined in Article I
of this document) which shall include the declaration page and all required
endorsements. In addition, the FIRM shall deliver, at the time of delivery of the
Insurance certificate. the following endorsements:
(3) a policy provision or an endorsement with substantially similar provisions as
follows:
Thomas F, Pepe
10113/2016
"The City of South Miami is an additional Insured. The Insurer shall pay all sums
that the City of South Miami becomes legally obligated to pay as daMages
because of 'bodily Injury", 'property damage' , or "personal and advertising
Injury" and it will provide to the City all of the coverage that is typically provided
under the standard Florida approved forms for commercial general liability
coverage A and coverage B";
Page 6lof66
42
70
(4) a policy provision or an endorsement with substantially similar provisions as
follows:
"This policy shall not be cancelled (including cancellation for non-payment of
premium), terminated or materially modified without first giving the City of
South Miami ten ( I 0) days advanced written notice of the Intent to materially
modify the policy or to cancel or terminate the policy for any reason. The
notification shall be delivered to the City by certified mail, with proof of delivery
to the City."
J. If the FIRM is providing professional services, such as would be provided by an
architect, engineer, attorney, or accountant, to name a few, then in such event and In
addition to the above requirements, the FIRM shall also provide Professional Liability
Insurance on a Florida approved form In the amount of $1,000,000 with deductible per
claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM shall become legally obligated to pay as damages ror claims arising out of the
services or work performed by the FIRM its agents, representatives, Sub Contractors
or assigns, or by any person employed or retained by him In connection with this
Agreement This insurance shall be maintained for four years after completion of the
construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and
under the terms specified above, which Is also acceptable. No Insurance shall be issued
by a surplus lines carrier unless authorized in writing by the city at the city's sole,
absolute and unrettered discretion.
Dndemnlflcatlon Requirement
G. The Flrm accepts and voluntarily incurs all risks of any injuries, damages, or harm which
might arise during the work or event that is occurring on the CITY's property due to
the negligence or other fault of the Firm or anyone acting through or on behalf of the
Firm.
H. The Firm shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liablllty, tosses,
claims, demands, suits, fines, judgments or cost and expenses, including reasonable
attorney's fees, paralegal fees and investigative costs incidental there to and incurred
prior to, during or following any litigation, mediation, arbitration and at all appellate
levels, which may be suffered by, or accrued against, charged to or recoverable from
the City of South Miami, its officers, affiliates, employees, successors and assigns, by
reason of any causes of actions or claim of any kind or nature, Including claims for
injury to, or death of any person or persons and for the loss or damage to any property
arising out of a negligent error, omission, misconduct, or any gross negligence,
intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of
their officers, directors, agents, representatives, employees, or assigns, or anyone acting
through or on behalf of any of them, arising out of this Agreement, incident to it, or
resulting from the performance or non-performance of the Firm's obligations under this
AGREEMENT.
I. The Firm shall pay all claims, losses and expenses of any kind or nature whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected
Thomas F. Pepe
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43
71
officers, affiliates, employees, successors and assigns, including their attorney's fees, in
the defense of any action in law or equity brought against them and arising from the
negligent error, omission, or act of the Firm, its Sub-Contractor or any of their agents,
representatives, employees, or assigns, and/or arising out of, or incident to, this
Agreement, or incident to or resulting from the performance or non-performance of
the Firm's obligations under this AGREEMENT.
J. The Firm agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims,
including the costs and expenses of defending such claims which may result from or
arise out of actions or omissions of the Firm, its contractor/subcontractor or any of
their agents, representatives, employees, or assigns, or anyone acting through or on
behalf of the them, and arising out of or concerning the work or event that is occurring
on the CITY's property. In reviewing, approving or rejecting any submissions or acts of
the Firm, CITY in no way assumes or shares responsibility or liability for the acts or
omissions of the
firm, Its contractor/subcontractor or any of their agents, representatives, employees.
or assigns, or anyone acting through or on behalf of them.
K. The Firm has the duty to provide a defense with an attorney or law firm approved by
the City of South Miami, which approval will not be unreasonably withheld.
L. However, as to design professional contracts, and pursuant to Section 725.08 (I),
Florida Statutes, none of the provisions set forth herein above that are in conflict with
this subparagraph shall apply and this subparagraph shall set forth the sole
responsibility of the design professional concerning indemnification. Thus, the design
professional's obligations as to the City and its agencies, as well as to its officers and
employees, is to indemnify and hold them harmless from liabilities, damages, losses,
and costs, including, but not limited to, reasonable attorneys' fees, to the extent
caused by the negHgence, recklessness, or intentionally wrongful conduct of the design
professional and other persons employed or utilized by the design professional in the
performance of the contract.
Thomu F. f'epe
1011311016
THIS IS INCLUDED IN THE GENERAL CONDITIONS
END OF SECTION
Page 64 of 66
44
72
ORDINANCE NO. 02-21-2392
An Ordinance of the Mayor and City Commissioners of the City of South
Miami granting a sewer easement to Miami Dade County
WHEREAS, the County, through its Miami-Dade Water and Sewer Department
("WASD"), operates and maintains the Miami-Dade County water and sanitary wastewater
systems; and
WHEREAS, on June 3, 2014, the Board of County Commissioners approved via
Resolution R-537-14 the Building Better Communities General Obligation Bond ("GOB") for
Countywide Water and Sewer System Enhancement Program; and
WHEREAS, this GOB Program funds extensions of the sewer system to developed
commercial and industrial corridors of the County; and
WHEREAS, WASD has identified a sewer improvement project as part of the GOB
Program in the area along Bird Road (SW 40th Street) and SW 57 Avenue (the .. Bird Road
Project"); and
WHEREAS the City is the fee simple owner of certain real property located at 4300 SW
58 A venue, South Miami, Florida, known as South Miami Parle bearing Folio No. 09-4024-.000-
0620 (the "City Property"), as shown the "Property Appraisal Summary Report; and
WHEREAS, to complete the Bird Road Project, the County needs an easement from the
City for a portion of the City Property to install a lower pressure force main sewer system; and
WHEREAS, the Bird Road Project will provide sewer service to the David Fairchild
Elementary School located at 5757 S.W. 45 Street, which is adjacent to the City Property; and
WHEREAS, the County has requested, and the City has agreed, to grant a non-exclusive
easement on the City Property to the County for the Bird Road Project; and
WHEREAS, the City has requested, and the County has agreed to, provide certain
improvements as a condition of obtaining the non-exclusive easement; and
WHEREAS, the County will fund all costs associated with the Bird Road Project and the
improvements requested by the City.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and incorporated by reference as if
fully set forth herein and as the legislative intent of this Ordinance.
Page 1 ofl
73
Ord. No. 92-21-2392
Section 2. The City hereby grants a sewer easement to Miami-Dade County as set forth
in the attached Sewer Easement Agreement and authorizes the City Manager to sign the
Agreement.
Section 3. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final ordinance for signature.
Section 4. Severability. If any section, clause, sentence, or phrase of this ordinance is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this ordinance or the Guidelines adopted
hereunder.
Section 5. Effective Date. This ord inance shall become effective upon enactment.
PASSED AND ENACTED this 2nd day of February , 2021.
ATTEST:
I5 1 Reading -
l
/19/2021
2nd Reading -2/2/2021
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THE OF
CI AT:d~
Page 2 of2
COMMISSION VOTE:
Mayor Philips:
Vic e Mayor Welsh
Commissioner Harris:
Commissioner Liebman:
Commissioner Gil:
5-0
Yea
Yea
Yea
Yea
Yea
74
RESOLUTION NO: 060~1'7-14861
A Resolution authorizing the City Manager to enter Into a multi-year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basis; and
WHEREAS, the professional services are required on an as needed basis and on a
rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Act;" and
WHEREAS, a Selection Committee comprised of City staff, reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services in the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four {4) separate but
similar agreements to fulfill the City1s needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to enter into non-exclusive
multi-year contracts with the firms for professional and general engineering services on
an as needed and on a rotation basis in accordance with Florida Statute 287.055,
"Consultants Competitlve Negotiation Act" and shall be for a term ofthree (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) consecutive years. A copy of the contract is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
Page 1 of 2
75
Res. No. 060-17-14861
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect Immediately upon
enactment.
PASSED AND ADOPTED this l.L day of March , 2017.
ATTEST: APPROVED:
~ (]!//~!~
RM,
UTION
Page 2 of 2
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
76
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14 IP>ro(esslro~ml Gell'!laral tingln1111ri111g and airrctoltcactural hrvfces"
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THIS AGREEMENT made and entered into this ~ day of .Becemhff-, 20~ by and
between the City of South Miami, a municipal corporation (hereinafter referred to as
Owner or CITY) by and through Its City Manager (~erelnafter referred to as CITY or
City Manager) and EAC Consulting, Inc. who is authorized to do
business in the State of Florida, (hereinafter referred to as the "CONSULTANT'). In
consideration of the premises and the mutual covenantS contained in this AGREEMENT,
the parties agree to the following terms and conditions:
1.0 General Provlsiom
I. I A Notice to Proceed will be Issued by the City Manager, or his deslgnee, following
the signing of this AGREEMENT. This AGREEMENT does not confer on the
CONSUL TANT any e)(clusive rights to perform work on behalf of the Owner
other than the work described in one or more Notice to Proceed (hereinafter
referred to as the "WORK"), nor does it ob11gate the Owner In any manner to
guarantee work for the CONSULTANT.
1.2 The CITY agrees that It will furnish to the CONSULTANT available data and
documentS in the CITY possession pertaining to the WORK to be performed
under this AGREEMENT promptly after the issuance of the Notice to Proceed
and up(?n written request of the CONSULTANT.
2.0 Scope of Services. The CONSULTANT shall perform the work as set forth in the Scgpe
of Services as described fn the Notice to Proceed,
3.0 Time for Completlon
3.1 The services to be rendered by the CONSULTANT for any WORK shall be
commenced upon receipt of a written Notice to Proceed from the CITY
subsequent to the execution of this AGREEMENT and shall be completed within
the time set forth In the Notice to Proceed or other document signed by the
City Manager, or designee.
3 .2 A reasonable extension of time will be 1ranted in the event there is a delay on
the part of the CITY In fulfilling Its part of the AGREEMENT, change of scope of
work or should any other eventS beyond the control of the CONSULTANT
render performance of his duties impossible.
4.0 Basis of Compensation; The fees for services of the CONSULTANT shall be
detennined by one of the following methods or a combination thereof, as mutually
agreed upon by the CITY and the CONSUL TANT. · ◄. I A ftxed sum: The fee for a task or a scope of work may be a fixed sum as
mutually agreed upon by th~ CITY and the CONSUL TANT and if such an
agreement Is reached, it shall be in writing, signed by the CONSUL TANT and
the City Manager and attached hereto as ATTACHMENT A:
4.2 Hourly rate fee: If there Is no fixed sum or if additional work is requested
without an agreement as to a fixed sum, the CITY agrees to pay. and the
CONSUL TANT agrees to accept. for the services rendered pursuant to this
AGREEMENT, fees in accordance with the hourly rates that shall Include all
Page SI ou,
Thomu F, Pepe
IOll311016
77
wages, benefits, overhead and profit and that shall be in writing, signed by the
CONSUL TANT and the City Manager and attached hereto as
A TTACIHIMIEINT A.
S.O Pa)'roent and Partial Payments. The CITY will make monthly payments or partial
payments to the CONSUL TANT for all authorized WORK performed during the
previous calendar month as set forth in the schedule of payment as set· forth In
ATTACHMEN'f A or. If no schedule of payment e><hlblt Is attached to this
AGREEMENT then payment will be made 30 days following the receipt of
CONSULTANrs invoice as the work progresses but only for the work actually
performed and approved In writing by the City Manager.
6.0 Right of Decisions, All services shall be performed by the CONSUL TANT to the
satisfaction of the CITY's representadve, who shall decide all questions, difficulties and
disputes of whatever nature which may arise under or by reason of this AGREEMENT,
the prosecution mnd fulfillment of the services, and the character, quallty, amount and
value. The representative's decisions upon all claims. questions, and disputes shall be
final. conclusive and binding upon the pan:les unless such determination Is dearly
arbitrary or unreasonable. In the event that the CONSUL TANT does not concur in the
judgment of the representative as to any decisions made by him, CONSULTANT shalt
present his written objecdons·to the City Manager and shall abide by the decision of the
City Manager.
7 .0 Qwnershlp of Documents. Alt reports and reproducible plans, and other data
developed by the CONSULTANT for the purpose of this AGREEMENT shall become
the property of the CITY without restriction or limitation.
8.0 Audit Rights. The CITY reserves the right to audit the records of the CONSULTANT
related to this AGIR.EIEMENT at any time during the execution of the WORK and for a
period of one year after final payment Is made. This provision is applicable only to
projects that are on a time and cost basis.
9.0 Truth-In Negotiations: If the contract amount exceeds the threshold amount provided
in s. 287.017 for category four, the CONSUL TANT shall execute a truth-in-negotiation
certificate stating that wage rates and other factual unit costs supporting the
compensation are accurate. complete. and current at the time of contracting. In such
event, the original contract price and any additions thereto shall be adjusted to exclude
any significant sums by which the City determines the contract price was increased due
to Inaccurate. Incomplete, or noncurrent wage rates and other factual unit costs. All
such contract adjustments must be made within one year following the end of the
contract.
10.0 Sublettln~The CONSULTANT shall not assign or transfer Its rights under this
AGREEMENT without the express written consent ·of the CITY. The CITY will not
unreasonably withhold and/or delay Its consent to the assignment of the
CONSULTANrs rights. The CITY may, in its sole discretion. allow the
CONSULT ANT to assign Its duties, obligations and responslbllltles provided the
assignee meets all of the CITY's requirements to the CITY's sole satisfaction. The
CONSULTANT shall not subcontract this AGREEMENT or any of the services to be
provided by it without prior written consent of the CITY. Any assignment or
subcontracting In violation hereof shall be void and unenforceable
I 1.0 Unauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal Law. If the CONSUL TANT knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this
AGREEMENT. This applies 19 any sub~CONSULTANTs used by the CONSULTAN:t° as
well. The CITY reserves the right at its discretion, but does not assume the obligation,
Thomu IF, IP'epe
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78
to require proof of valid citizenship or, in the alternative, proof of a valid green card for
each person employed In the performance of work or providing the goods and/or
services for or on behalf of the CITY including persons employed by any Independent
contractor. By reserving this right, the CITY does not assume any obligation or
responslbllity to enforce or ensure compliance with the applicable laws and/or
regulations ..
12.0 Warranty. The CONSUL TANT warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person other than a bona fide employee working solely for the
CONSULTANT any fee, commission, percentage fee, gifts or any other considerations
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warranty, the CITY shall have the right to annul this contract without
liabillty.
13.0Terminatlon, It Is e><pressly understood and agreed that the CITY may terminate this
AGREEEMENT for any reason or no reason and without penalty by either declining to
Issue Notice to Proceed authorizing WORK, or, If a Notice to Proceed is issued, CITY
may terminate this AGREEMENT by written notice to CONSULTANT, and In either
event the CITY's sole obligation to the CONSUL TANT shall be payment for the work
previously authorized and performed in accordance with the provisions of this
AGREEMENT. Payment shall be determined on the basis of the work performed by the •
CONSUL TANT up to the time of termination. Upon termination, the CITY shall be
entitled to a refund of any monies paid for any period of time for which no work was
performed.
14.0 Ilr.m, This AGREEMENT shall remain in force until the end of the term, which Includes
all authorized renewals, or unless otherwise terminated by the CITY. The term of this
agreement is three (3) years from the lssuanc41l of the Notice to Proceed and one two•
year optlon•to renew. The option to renew is at the discretion of the City Manager.
The CITY may terminate the contract without cause following 30 days advanced notice
to the CONSULTANT. However, in no event shall the term exceed five (5) years
following the issuance of the Notice to Proceed.
15.0 Default. In the event either party falls to comply with the provisions of this
AGREEMENT, the aggrieved party may declare the other party In default and notify
the defaulting party in writing. If CITY is in default, the CONSULTANT will only be
compensated for any completed professional services and CONSULT ANT shall not
be entitled to any consequential or delay damages. In the event that partial payment
has been made for such professional services not completed, the CONSULTANT
shall return such sums to the CITY within ten ( I 0) days after notice that said sums
are due. In the event of any litigation between the parties arising out of or relating in
any way to this AGREEMENT or a breach thereof, each party shall bear Its own cosu
and legal fees.
16.0 Insurance and Indemnification. The CONSULTANT agrees to comply with CITY's
Insurance and Indemnification requirements that are set forth In ATTACHMEN'fl' 8 to
this AGREEMENT.
17.0 Agreement Not Exclusive. Nothing in this AGREEMENT shall prevent the CITY from
employing other CONSULTANTS to perform the same or similar services.
18.0 Codes. Ordinances and Laws. The CONSULTANT agrees to abide and be govemed by
all duly promulgated and published municipal, county, state and federal codes,
ordinances, rules, regulations and Jaws which have a direct bearing on the WORK
Involved on this project. The CONSULTANT Is required to complete and sign afl
affidavits. Including Public Entity Crimes Affidavit form (attached) pursuant to FS
287.133(3) (a). as required by the CITY's solicitation, if any, applicable to this
PagelUofH
Thomas f. Pepe
I0/131JDl6
79
AGREEMENT.
19.0 IJDI, CONSULTANT shall be responsible for payment of all federal, state, and/or
local taxes related to the Work. inclusive of sales tax if applicable.
20.0 Drug Free Workplace, CONSUL TANT shall comply with CITY's Drug IFree Workplace
policy which is made a part of this AGREEMENT by reference. .
21.0 Independent Contractor. CONSULTANT Is an Independent. entity under this
AGREEMENT and nothing contained herein shall be construed to create a partnership,
joint venture, or agency relationship between the parties.
22.0 Duties and R.tsRQnsibHities. CONSULTANT agrees to provide its services during the
term of this AGREEMENT in accordance with aH applicable laws. rules, regulations. and
health and safety standards of the federal, state, and CITY, which may be applicable to
the service being provided.
23.0 Licenses and Certjficatjons. CONSULTANT shall secure all necessary business and
professional licenses at Its sole expense prior to executing the AGREEMENT.
24.0 Entire Agreement. Modmcation, and Binding Effect: This AGREEMENT constitutes the
. entire agreement of the parties, Incorporates all the understandings of the parties and
supersedes any prior agreements, understandinss, representation or negotiation, written
or oral. This AGREEMENT may not be modified or amended except in writing, signed
by both parties hereto. This AGREIEMENT shall be binding upon and Inure to the benefit
of the City of South Miami and CONSUL TANT and to their respective heirs, successors
and assigns. No modification or amendment of any terms or provisions of this
AGREEMENT shall be valld or binding unless it complies with this paragraph. This
AGREEMENT, in general, and this paragraph, in particular, shaill not lbe modified or
amended by acts or omissions of the parties. If this AGREEMENT was approved by
written resolution of the City Commission, or If such approval Is required by ordinance
or the City Charter, no amendment_ to this AGRIEEMENT shall be valid unless approved
by written resolution of the City Commission.
25.0 lury Trjal, CITY and CONSULTANT knowingly, irrevocably voluntarily and
Intentionally waive any right either may have to a trial by jury In State or Federal Court
proceedings In respect to any action, proceeding, lawsuit or counterc::laim arising out of
this AGREEMENT or the performance of the Work thereunder.
26.0 YaHdny of Executed CQpies. This AGREEMENT may be executed in several
counterparts, each of which shall be construed as mn original.
27.0 Rules of Interpretation; Throughout this AGREEMENT the pronouns that are used may
be substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever appllcable.
28.0 Seyerabjljty. If any term or provision of this AGREEMENT or the application thereof to
any person or circumstance shall, to any extent. lbe Invalid or unenforceable, the
remainder of this AGREEMENT, or the application of such term or provision to persons
or circumstances other than those to which It Is held Invalid or unenforceable, shall not
be affected thereby and each and every other term and provision of this AGREEMENT
shall be valid and enforceable to the fullest extent permitted by law. .
29.0 Cumulative Remedies: The duties and obligations imposed by the contract documents,
if any, and the rights and remedies available hereunder, and, In particular but without
llmltatlon, the warranties, guarantees and obligations imposed upon CONSUL TANT by
the Contract Documents1 If any, and this-AGREEMENT and the rights and remedies
available to the CITY hereunder, shall be in addition to, and shall not be constru~ In
any way as a limitation of, any rights and remedies available at law or in equity, by special
guarantee or by other provisions of the Contract Documents, if any, or this
AGREEMENT. In order to entitle any party to exercise any remedy reserved to It in this
Thomas IF. Pepe
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Page J.f of66
80
AGREEMENT, or existing In law orr In equity. it shall not be necessary to give notice,
other than such notice as maybe herein expressly required. No remedy conferred! upon
or reserved to any party hereto, or existing at law or In equity, shall be exclusive of any
other available remedy or remed!es. but each and every such remedy shall be cumulative
and shall be in addition to every other remedy given under this AGREEMENT or
hereafter existing at law or In equity. No delay or omission to exercise any right or
power accruing upon any default shall impair any such right or power or shall be
construed to be a waiver thereof, but any such right and power may be exercised from
time to time as often as may be deemed expedient.
30.0 Non-Waiver. CITY and CONSUL TANT agree that no failure to exercise and no delay
In exercising any right, power or privilege under this AGREEMENT on the part of either
party shall operate as a waiver of any right. power, or prlvllege under this AGREEMENT.
No waiver of this AGREEMENT, In whole or part. including the provisions of this
paragraph, may be Implied by any act or omission and wlfl only be valid and enforceable
If In writing and duly executed by each of the parties to this AGREEMENT. Any waiver
of any term, condition or provision of this AGREEMENT will not constitute a waiver of
any other term, condition or provision hereof, nor will a waiver of any breach of any
term, condition or provision constitute a waiver of any subsequent or succeeding
breach. The failure to enforce this AGREEMENT as to any particular breach or default
shall not act as a waiver of any subsequent breach or default.
31.0 No Ojscrjmjnatjon and Equal Empl0xroent; Nlo action shall be taken by the
CONSUL TANT, nor will It permit any acts or omissions which result in discrimination
against any person, Including employee or applicant for employment on the basis of race,
creed, color, ethnicity, national origin, religion. age, sex. familial status, marital status,
ethnicity, sexual orientation or physical or mental disability as proscribed by law and
that it will take affirmative action to ensure that such discrimination does not take place.
The CONSUL TANT shall comply with the Americans with Disabilities Act and It will
take affirmative action to ensure that such discrimination does not take place. The City
of South Miami's hiring practices strive to comply with all applicable federal regulations
regarding employment ellglblllty and employment practices In general. Thus, all
Individuals and entities seeking to do work for the CITY are expected to comply with all
applicable laws, governmental requirements and regulations, Including the regulations of
the United States Department of Justice pertaining to employment eligibility and
employment practices. By signing this AGREEMENT, the CONSUL TANT hereby
certifies under penalty of perjury, to the CITY, that CONSUL TANT is in compliance
with all applicable regulations and laws governing employment practices.
32.0 Goyernlns Laws. This AGREEMENT and the performance of services hereunder will be
governed by the laws of the State of Florida, with exclusive venue for the resolution of
any dispute being a court of competent jurisdiction In Miami-Dade County. Florida.
33.0 Effectlye Date. This AGREEMENT shall not become effective and binding until it has
been executed by both parties hereto, and approved by the City Commission If such
approval is required by City's Charter, and the effective date shall be the date of its
execution by the last party so executlng it or if City Commission approval Is required
by the City's Charter, then the date of approval by City Commission, whichever Is
later.
34.0 Third Pan;y Beneficiary. It Is specifically understood and agreed that no other
person or entity shall be a third-party beneficiary hereunder, and that none of
provisions of this AGREEMENT shall be for the benefit of or be enforceable by
Thomaa P. Pepe
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81
anyone other than the parties hereto, and that only the parties hereto shall have
any rights hereunder.
35.0 Funher Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary in order to ratify, confirm, and effectuate
the Intent and purposes of this AGREEMENT.
36.0 Time of Essence. Time is of the essence of this AGR.EEMENT.
3 7 .0 Interpretation. This AGREEMENT shall not be construed more strongly against either
party heretot regardless of who was more responsible for its preparation.
38.0 Force Ma.jeure. Neither party hereto shall be In default of Its failure to perform its
obligations under this AGREEMENT if caused by acts of Godt civil commotion, strikes,
labor disputes, or governmental demands or requirements that could not be reasonably
anticipated and the effects avoided or mitigated. Each party shall notify me other of any
such occurrence.
39.0 Subcontracting; If allowed by this AGREEMENT, the CONSULTANT shall be as fully
responsible to the CITY for the acts and omissions of its subcontractors/subconsultants
as It is for the acts and omissions of people directly employed by it. AH
subcontractors/subconsultants and their agreements, If allowed by this AGREEMENT,
must be approved by the COTY. The CONSULTANT shzll require each subcontractor,
who is approved by the CITY, to agree In the subcontract: to observe and be bound by
all obligations and conditions of this AGREEMENT to which CONSUL TANT is bound.
40.0 Public Record§: CONSULTANT and all of its subcontractors are required to comply
with the public records law (s.119.0701) while providing goods and/or services on behalf
of the CITY and the CONSULT ANT, under such conditions, shall incorporate this
paragraph in all of its subcontracts for this Project. Under such condition,
CONSULT ANT and Its subcontractors are specifically required to: (a) Keep and!
maintain public records required by the public agency to perform the service; (b) Upon
request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided! by law; (c) Ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and
following completion of the contract If the contractor does not transfer the records to
the public agency: and (d) Upon completion of the contract, transfer, at no cost, to the
public agency all public records In possession of the contractor or keep and maintain
public records required by the public agency to perform the service. If the contractor
transfers all public records to the public 31ency upon completion of the contract, the
contractor shall destroy any duplicate public records that are e,cempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the public agency, upon request from the public agency•s custodian
of public records, in a format that Is compatible with the information technolo8)'
systems of the public agency.
DIP THIE CONTMC:TO~ HAI QUfe$ii'801Nlll IREGARDBINIG THE
APfU<C.AT80INI Olr CHAIP>ii"IEII« Bit, IFIL.O>RIID/A':\ STATU'ii"IE!S, TO THE
C:CNTMCTO!Pi'S DlUITI' TO fJl'~OVOIO)E fU!IILOC l,.lll:«.'::@RDS 1111&11..ATBIN.IG TO
VIHD$ CONTM<C"ii, COtNITACil" Tll=IIE CY$1r<C»l0>1!\INI OIF IP'IUJWILUC {fi.ifeC0"'1.ID$
A ii J\@5-~f,J .. 6340; E .. m;wB: mmenendez:@loll.8thmiVl1'ilifJ.gov; 6 H JO S1Dll'1lset
Drive, South M~aml, IF!!.. 313 D ~JI.
41.0 Notices. Whenever notice shall be ·required or permitted herein, It shall be
Thomms IP. Pepe
1011:11201,
Page 56 of 66
82
delivered by hand delivery, e•mail (or similar electronic transmission), facsimile
transmission or certified mall, with return receipt requested and shall be deemed
delivered on the dzte shown on the e-mail or delivery confirmation for any
facsimile transmission or, if by certified mail, the date on the return receipt or the
date shown as the date same was refused or unclaimed. If hand delivered to the
CITY, a copy must be stamped with the officiail City receipt stamp showing the
date of dellven otherwise the document shall not be considered to have been
delivered. Notices shall be delivered to the following individuals or entitles at the
addresses (including e-mail) or facsimile transmission numbers set forth below:
To CITY:
With copies to:
To CONSUL TANT:
City Manager,
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 668-2510
Fax: (305) 663-6345
E-mail: salexander@southmlamlfl.gov
City Attorney
6130 Sunset Dr.
South Miami, fl 33 I 43
Tel: (305) 667-2564
Fax: (305) 341-0584
E•maili tpepe@southmiamjfl.2.QY
42.0 Corporate Authority: The CONSULTANT and its representative who signs this
AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and lu
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this AGREEMENT and to assume the responsibilities and obligations created
hereunder; and that this AGREEMENT is duly executed and delivered by an authorized
corporate officer, In accordance with such officer's powers to bind the CONSUL TANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
0~ WB"il"INJIE$$ WIHIIERleOIF, this AGREEMENT was signed on or before the
date flrst above written subject to the terms and conditions set forth herein.
Thamu P, Pepe
80113/1016
CO~SIIUr~ By: .. ~::::::.. ... _. ______ _
Michael Adeife, P.E.
(Print Na~ove) -----.,.,..,-,--·
City~f'S~~h Mi~----c___
By: ~
___ ---· .---Steven Alexander
City Manager
Paga §7 of 66
83
Read and Approved as to Form, language,
Lesallty and Execution thereof:
,,~') --~~_..::::. .L/ __ .,.
-· )--;,;i.;7a,yc:ti'~ By: _ ___,,.., . 17.,
Thomas f. Pepe, Esq.
City Attorney
Tllomu F. Pepe
10/IJ/2016
84
March 31, 2017
Mr. Steven Kulick, C.P.M
Chief Procurement Officer
City of South Miami
6130 Sunset Drive
South Miami, FL. 33143
Re: City of South Miami Benchmark Wage Rate Summary
RFQ #PW2017-22
Dear Mr. Kulick,
EAC Consulting, Inc. received the City of South Miami's (City) Be.nchmark Wage Rate Summary for the
above-referenced contract. We understand thc1t it is the City's desire to utilize these "Benchmark Rates"
for the work that would occur over the term of the agreement.
In order to establish our rates, we considered the rates actually paid to the proposed staff listed in our
response to the RFQ and utilized a 2.65 multiplier for our revised proposed rates. EAC Consulting
respectfully submits this revised counter offer to the benchmark rates provided to us.
We trust that you will find these rates acceptable and are available for any questions or subsequent
discussions as necessary.
Please feel free to call me at (954) 714-2007.
Sincerely,
EAC Consulting, Inc.
~-~~
'""'Donna Grace, P.E.
Project Manager
cc, Mike Adelfe, P.E. -EAC Consulting, Inc.
Attachments: Exhibit A -Compensation rev 2017-03-31
815 NW 57 Avenue, Suile 402 ! Miami, FL 33126 !Phone: 305-264-2557 DFax: 305-264-8363 fwww.eaceonsullccm ~CA# 7011
85
ATTACHMENT A
"COMPENSA 'I'ION"
PROFESSIONAL SER.VICE AGREEMENT
CITY OF SOUTH MllAMil
"Professional General Engineering anci Architectural Services"
RFQ #PW2016-22
The fees for professional services for the Work shall be in accordance with the following billing
rates for EAC Consulting, Inc. and subconsultants.
Hourly rates include all wages, benefits, overhead and profit
Direct Expenses (Reimbursables) shall include 5% markup
Billing Rates shall be subject to yearly escalation of 3.5%.
SALARY COSTS
Category Soutlll Miami Benchmark
Hourly Rate
Princioal $180.00
Sr. Proiect Mana~er $150.00
Project Manager $130.00
Senior Engineer $125.00
Senior Planner $125.00
Planner $85.00
Senior Traffic Engineer $125.00
Traffic Engineer $85.00
Senior Designer/Engineer $90.00
Designer $80.00
Eneineer Intern $75.00
Senior CADD Technician $75.00
CADD Technician $65.00
GIS Technician $80.00
Senior Construction Inspector $90.00
Construction Inspector $75.00
Senior Landscape Architect $125.00
Landscape Architect $115.00
Landscape Architect Intern $70.00
Arborist $75.00
Utility Coordinator $90.00
Surveyor / Mapper $85.00
Survey Technician $60.00
EAC Consulting, Inc.
City of South Miami RFQ #PW20ll6-22
EAC Revised Proposed
Hourly Billine Rates
$181.46
$179.66
$171.58
$148.22
$134.75
$103.31
$134.75
$103.31
$107.80
$85.34
$75.00
$80.85
$76.36
$80.00
$97.02
$90.73
$134.75
$115.00
$71.86
$85.34
$90.00
$107.80
$76.36
86
SALARY COSTS
Category South Miami Benchmark EAC Revised Proposed
Hourlv Rate Hourly Billi.ne: Rates
2-Man Survey Crew $115.00 $115.00
3-Man Survey Crew $125.00 $125.00
4-Man Survey Crew $135.00 $135.00
Fire Protection Engineer $90.00 $134.75
Plumbing Engineer $90.00 $112.29
Mechanical Engineer $90.00 $112.29
Electrical Engineer $90.00 $143.73
Geotechnical Engineer $120.00 $120.00
Geologist $90.00 $116.78
Environmental Scientist $85.00 $116.78
Senior Administrative Assistant $65.00 $65.00
Clerical $45.00 $45.00
&~ Mlchaeie,P.E
3/3 )/2017
Date
Senior Vice President
EAC Consulting, htc.
City of South Miami RFQ #PW20i6-22
87
ADDENDUM VO PROFESSIONAL SERVICE AGREEMENT
"Professional General Englneerln, and Architectural services"
RFQ #PW2016·22 ·
The City and CONSULTANT agree that a separate rotational list will be dedicated for work
performed under a continuing professional service contract, as specified In the Scope of
Services, for "Certified Arborlsts Services," and a separate rotational 11st wlll be established for
all CCNA professional services, "Certified Arborlsts Services" Is defined as:
e Certified Arborlst Sarvlces:
Consultant may be called upon to review all tree removal permit appllcatlons that are
submitted to ensure compliance with the regulatlons outlined in Section 20-4.5.1 of the
City's Land Development Code. The rev)ew includes the initial site inspection followed
up by the determination of mitigation and a final Inspection. When needed, assist City
Departments with other Issues related to the maintenance, preservation, and protection
of trees on both private and public property.
The rotational list for "tertlfied Arborlsts Services" wlll rotate every three (3) months among
the CONSULTANTS. The City Intends to retain a maximum of four (4) qualified firms under four
(4) separate but s~lla~!rof~lo al Services Agreements. _ _ ~
CONSUL1'. i'G. ~~th~
~ .... ._...~.,,_.. ..... _______ ~-•--.. "•
3/30/2017
(Name of Signatory)
Read and Approved as to Form, Language,
Legality and E,cecution ther:_~of: ,....-,; -....
By: _ -~-::>s;;~;,r..·-:;;.v{fi7;,7.:::='"r-"
Thomas F. Pepe, City Attorney
By: /
~lexander, City Manager
~_:;;.--~-v-
88
AT'fACHMl!eNT ~
DNSIJJRAINICrE & DNIOIEMNttFiCAYDON RIEQUDREIMIEINlTS
PROFESSIONAL SERVICE AGREEMENT
"Professional General Engineering and Architectural Services"
IRIFQ #PW2016-22
1.0 IO Insurance
A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter
referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall
be required to procure and maintain at its own expense during the life of the Contract,
insurance of the types and in the minimum amounts stated below as will protect the
FIRM, from claims which may arise out of or result from the contract or the
performance of the contract with the City of South Miami, whether such claim is
against the FIRM or any sub-contractor, or by anyone directly or indirectly employed by
any of them or by anyone for whose acts any of them may be liable.
B. No Insurance required by the CITY shall be issued or written by a surplus lines carrier
unless authorized in writing by the CITY and such authorization shall be at the CITY's
sole and absolute discretion. The FIRM shall purchase insurance from and shall
maintain the insurance with a company or companies lawfully authorized to sell
insurance in the State of Florida, on forms approved by the State of Florida, as will
protect the FIRM, at a minimum, from all claims as set forth below which may arise out
of or result from the FIRM's operations under the Contract and for which the FIRM
may be legally liable, whether such operations be by the FIRM or by a Subcontractor or
by anyone directly or indirectly employed by any of them, or by anyone for whose acts
any of them may be liable: (a) claims under workers' compensation, disability benefit
and other similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damages because of bodily injury, occupational sickness or
disease, or death of the FIRM's employees; (c) claims for damages because of bodily
injury, sickness or disease, or death of any person other than the FIRM's employees;
(d) claims for damages insured by usual personal injury liability coverage; (e) claims for
damages, other than to the Work itself, because of injury to or destruction of tangible
property, including loss of use resulting there from; (f) claims for damages because of
bodily Injury, death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage
arising out of completed operations; and (h) claims involving contractual liability
insurance applicable to the FIRM's obligations under the Contract.
1.011 Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until
all the Work to be performed under this Contract has been completed and accepted by CITY
-(or for such duration as is otherwise specified hereinafter), the insurance coverage written on
Florida approved forms and as set forth below:
1.012 Workers' Compensation Insurance at the statutory amount as to all employees in
compliance with the "Workers' Compensation Law" of the State of Florida including Chapter
440, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws.
Thomas F, Pepe
10/13/2016
Page 60 of 66
89
In addition, the policies must include: Employers' Liability at the statutory coverage
amount. The FIRM shall further insure that all of its Subcontractors maintain appropriate levels
of Worker's Compensation Insurance.
1.013 Commercial Comprehensive General Liabiljty insurance with broad form endorsement,
as well as automobile liability, completed operations and products liability, contractual liability,
severability of interest with cross liability provision, and personal injury and property damage
liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000
aggregate, including:
0 Personal Injury: $1,000,000;
0 Medical Insurance: $5,000 per person;
" Property Damage: $500,000 each occurrence;
1.0 14 Umbrella Commercial Comprehensive General Ljability insurance shall be written on a
Florida approved form with the same coverage as the primary insurance policy but in the
amount"Of $1,000,000 per claim and $2,000,000 Annual Aggregate. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General Liability
policy, without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any
hold harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
1.0 I 5 Business Automobile Liability with minimum limits of One Million Dollars
($1,000,000.00) plus an additional One MIiiion Dollar ($1,000,000.00) umbrella per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella
coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by with the state of
Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employers' Non-Ownership
1.016 SUBCONTRACTS: The FIRM agrees that if any part of the Work under the Contract is
sublet, the subcontract shall contain the same insurance provision as required by of the Firm,
other than the Fire and Extended Coverage Insurance and substituting the word Subcontractor
for the word FIRM and substituting the word FIRM for CITY where applicable.
1.017 Fire and Extended Coverage Insurance (Builders' Risk). IF APPLICABLE:
C. In the event that this contract involves the construction of a structure, the FIRM shall
maintain, with an Insurance Company or Insurance Companies acceptable to the CITY,
"Broad" form/All Risk Insurance on buildings and structures, incJuding Vandalism &
Malicious Mischief coverage, while in the course of construction, including foundations,
additions, attachments and all permanent fixtures belonging to and constituting a part of
Thomas F. Pepe
10113/2016
Page 61 of 66
90
said buildings or structures. The policy or policies shall also cover machinery, if the cost
of machinery is included in the Contract, or if the machinery is located in a building that
is being renovated by reason of this contract. The amount of insurance must, at all
times, be at least equal to the replacement and actual cash value of the insured
property. The policy shall be in the name of the CITY and the Firm, as their interest
may appear, and shall also cover the interests of all Subcontractors performing Work.
D. All of the provisions set forth in Mlscellaneous section herein below shall apply to this
coverage unless it would be clearly not applicable.
I .0 18 Miscellaneous:
F. If any notice of cancellation of insurance or change in coverage is issued by the
insurance company or should any insurance have an expiration date that will occur
during the period of this contract, the FIRM shall be responsible for securing other
acceptable insurance prior to such cancellation, change, or expiration so as to provide
continuous coverage as specified in this section and so as to maintain coverage during
the life of this Contract.
G. All deductibles must be declared by the FIRM and must be approved by the CITY. At
the option of the CITY, either the FIRM shall eliminate or reduce such deductible or
the FIRM shall procure a Bond, in a form satisfactory to the CITY covering the same.
H. The policies shall contain waiver of subrogation against CITY where applicable, shall
expressly provide that such policy or policies are primary over any other collectible
Insurance that CITY may have. The CITY reserves the right at any time to request a
copy of the required policies for review. All policies shall contain a "severability of
interest" or "cross liability" clause without obligation for premium payment of the CITY
as well as contractual liability provision covering the FIRM'S duty to indemnify the City
as provided in this Agreement.
I. Before starting the Work, the FIRM shall deliver to the CITY certificates
of such insurance, acceptable to the CITY, as well as the insurance binder, if one is
issued, the insurance policy, including the declaration page and all applicable
endorsements and provide the name, address and telephone number of the insurance
agent or broker through whom the policy was obtained. The insurer shall be rated
A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms
approved by the State of Florida and they must remain in full force and effect for the
duration of the contract period with the CITY. The FIRM may be required by the CITY,
at its sole discretion, to provide a "certified copy" of the Policy (as defined in Article I
of this document) which shall include the declaration page and all required
endorsements. In addition, the FIRM shall deliver, at the time of delivery of the
insurance certificate, the following endorsements:
(3) a policy provision or an endorsement with substantially similar provisions as
follows:
Thomas F. Pepe
1011312016
"The City of South Miami is an additional insured. The insurer shall pay all sums
that the City of South Miami becomes legally obligated to pay as damages
because of 'bodily injury", 'property damage' , or "personal and advertising
injury" and it will provide to the City all of the coverage that is typically provided
under the standard Florida approved forms for commercial general liability
coverage A and coverage B";
Page 62 of66
91
(4) a policy provision or an endorsement with substantially similar provisions as
follows:
"This policy shall not be cancelled (including cancellation for non-payment of
premium), terminated or materially modified without first giving the City of
South Miami ten ( I 0) days advanced written notice of the Intent to materially
modify the policy or to cancel or terminate the policy for any reason. The
notification shall be delivered to the City by certified mail, with proof of delivery
to the City."
J. If the FIRM is providing professional services, such as would be provided by an
architect, engineer, attorney, or accountant, to name a few, then in such event and in
addition to the above requirements, the FIRM shall also provide Professional Liability
Insurance on a Florida approved form in the amount of $1,000,000 with deductible per
claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM shall become legally obligated to pay as damages for claims arising out of the
services or work performed by the FIRM its agents, representatives, Sub Contractors
or assigns, or by any person employed or retained by him In connection with this
Agreement. This insurance shall be maintained for four years after completion of the
construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and
under the terms specified above, which is also acceptable. No insurance shall be issued
by a surplus lines carrier unless authorized in writing by the city at the city's sole,
absolute and unfettered discretion.
Dndemrnification Requirement
G. The Firm accepts and voluntarily incurs all risks of any injuries, damages, or harm which
might arise during the work or event that is occurring on the CITY's property due to
the negligence or other fault of the Firm or anyone acting through or on behalf of the
Firm.
H. The Firm shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liability, tosses,
claims, demands, suits, fines, judgments or cost and expenses, including reasonable
attorney's fees, paralegal fees and investigative costs incidental there to and incurred
prior to, during or following any litigation, mediation, arbitration and at all appellate
levels, which may be suffered by, or accrued against, charged to or recoverable from
the City of South Miami, its officers, affiliates, employees, successors and assigns, by
reason of any causes of actions or claim of any kind or nature, including claims for
injury to, or death of any person or persons and for the loss or damage to any property
arising out of a negligent error, omission, misconduct, or any gross negligence,
intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of
their-officers, directors, agents, representatives, employees, or assigns, or anyone acting
through or on behalf of any of them, arising out of this Agreement, incident to it, or
resulting from the performance or non-performance of the Firm's obligations under this
AGREEMENT.
I. The Firm shall pay all claims, losses and expenses of any kind or nature whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected
Thomas F, Pepe
I 0/1312016
Page 63 of66
92
officers, affiliates, employees, successors and assigns, including their attorney's fees, in
the defense of any action in law or equity brought against them and arising from the
negligent error, omission, or act of the Firm, its Sub-Contractor or any of their agents,
representatives, employees, or assigns, and/or arising out of, or incident to, this
Agreement, or incident to or resulting from the performance or non-performance of
the Firm's obligations under this AGREEMENT.
J. The Firm agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims,
including the costs and expenses of defending such claims which may result from or
arise out of actions or omissions of the Firm, its contractor/subcontractor or any of
their agents, representatives, employees, or assigns, or anyone acting through or on
behalf of the them, and arising out of or concerning the work or event that is occurring
on the CITY's property. In reviewing, approving or rejecting any submissions or acts of
the Firm, CITY in no way assumes or shares responsibility or liability for the acts or
omissions of the
Firm, Its contractor/subcontractor or any of their agents, representatives, employees,
or assigns, or anyone acting through or on behalf of them.
K. The Firm has the duty to provide a defense with an attorney or law firm approved by
the City of South Miami, which approval will not be unreasonably withheld.
L. However, as to design professional contracts, and pursuant to Section 725.08 (I),
Florida Statutes, none of the provisions set forth herein above that are in conflict with
this subparagraph shall apply and this subparagraph shall set forth the sole
responsibility of the design professional concerning indemnification. Thus, the design
professional's obligations as to the City and its agencies, as well as to its officers and
employees, is to indemnify and hold them harmless from liabilities, damages, losses,
and costs, including, but not limited to, reasonable attorneys' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the design
professional and other persons employed or utilized by the design professional in the
performance of the contract.
Thomas F. Pepe
10/13/1016
THIS IS INCLUDED IN THE GENERAL CONDITIONS
END OF SECTION
Page 64 of 66
Page 1 of 4
March 7, 2022
To Whom It May Concern:
Attached is the draft of the Point(s) of Connection (POC) for the subject project. WASD is currently or will soon
be drafting the agreement based on this POC(s). Please let us know as soon as possible if you have any
questions or concerns regarding the POC(s).
Please note that you don't need to wait for the agreement to be drafted or offered to begin the Water and/or
Sewer Plan Review process. You may begin submitting plans for WASD review at your earliest convenience.
However, the agreement needs to be returned to WASD signed prior to plan approval.
Also see below link to WASD project approval for better understanding of the minimum information the plans
should have to be reviewed and approved.
http://www.miamidade.gov/water/library/Donation/part-1/UC-005.pdf
Thank you. Please feel free to contact us in case of any questions.
Maria T. Capote, Engineer III
Utility Unit Supervisor, Plans Review Section
New Customer Division
Miami-Dade Water and Sewer Department
786-268-5329
www.miamidade.gov/water
Connect With Us on Twitter | Facebook
93
MIAMI-~ w,i,mn _,,
miamidade.gov
QUALITY. VALUE . ECONDM l1C GHDWTH .
WWW.MIA.MIDHE.BIU'/WIJH 11 &9
Water an d Sewe r
PO Box 330316 • 3575 S . Lejeune Road
Miami , Florida 33233-0316
T 786-268-5360 F 786-268-5150
Page 2 of 4
SECTIONPA
GES
POINT OF CONNECTION
03-07-2022
PROJECT NAME:SOUTH MIAMI RESTROOMS-31327
AGREEMENT
NUMBER:31327
WATER GALLONS
PER DAY:1500
SEWER
GALLONS
PER DAY
1500
PROJECT LOCATION:0940240000620 4300 SW 58 AVE
PROJECT
DESCRIPTION:
NEW CONSTRUCTION OF PARK ONLY RESTROOMS AND 300 PERSONS MAXIMUN
CAPACITY PER CITY OF SOUTH MIAMI PARKS DEPARTMEN
EXISTING ZONING:PR (Park & Recreation) & PI (Public-
Institutional)
ATLAS
PAGE:M-17
WATER:
Same comments as provided for the POC with an approval date of 1/20/22 as follows:
The developer shall connect to an existing twelve (12)-in. w.m. (no as-built available but see field investigation provided
by WTDD) in S.W. 45th St. at a point E/O S.W. 58th Ave. and extend an eight (8)-in. w.m. westerly in S.W. 45th St. to
S.W. 58th Ave., thence, extend the same (8-in. w.m.) northerly in S.W. 58th Ave. as required to abut and provide service
to the property.
Notes:
1. No more than one fire service should be connected to this main.
2. This property previously has a water account, however, the exiting water main servicing this property is an undersize
six (6)-in. w.m. and a minimum of an eight (8)-in. w.m. is required per W.A.S.D. Rules and Regulations.
Proper interconnections to the aforementioned proposed water mains are required at all public rights-of-way intersections
and crossings of existing water mains.
Any public w.m. extension shall be eight (8)-in. minimum diameter. If two (2) or more fire hydrants and/or fire lines are to
be connected to a public w.m., then the water system shall be looped with two (2) P.O.C.
Water Basin No
Water Basin Name N/A
Water Basin Rate 0.00
Additional Service
Program-WATER No
Number of
Residences - WATER 0
Water - Additional Services Program (ASP)
No.Property Address Property Folio Service Size
Oversizing Credit No
Water – Oversizing Credit
No.Pipe Size Linear Foot
94
!
Page 3 of 4
SECTIONPA
GES
SEWER:
Revised on 3/1/22 as follows:
The developer shall connect to the "service box assembly" near the northwestern corner of the property, that connects to
the three (3)-in. low-pressure force main (ES 10068-18) in S.W. 60th Ct. S/O S.W. 42nd Ter., near the northwestern
boundary of the subject property
Design parameters for the required grinder pump station have been determined under the proposed Sewer Design Report
(SDR) of the East Bird Road Corridor, Phase 2, Grinder Pump Stations (PCTS 14391). The design parameters for the
grinder pump at the subject project property are as follow:
Peak Factor: 4.40 as per 10 State Standard
Peak Flow: 4.58 GPM
Number of Pumps Required: As per the design engineer
Minimum Estimated Pressure at POC-1: 0.48 psi (1.10 FT TDH) @ 12 GPM peak pump rate
Maximum Estimated Pressure at POC-1: 24.1 psi (55.77 FT TDH) @ 12 GPM peak pumping rate
A minimum of a (10'x12') dedicated easement for WASD maintenance is required.
Planning and Modeling Section provided Gravity Sewer Capacity Analysis & Force Main Pressures Analysis on 1/20/22.
Refer to the analysis response for additional information.
Sewer Basin No
Sewer Basin Name N/A
Sewer Basin Rate 0.00
Additional Service
Program-SEWER No
Number of
Residences - SEWER 0
Sewer - Additional Services Program (ASP)
No.Property Address Property Folio Service Size
Gravity Sewer
Oversizing Credit No
Gravity Sewer – Oversizing Credit
No.Pipe Size Linear Foot
Force Main
Oversizing Credit No
Force Main – Oversizing Credit
No.Pipe Size Linear Foot
PUMP STATION:
95
Page 4 of 4
SECTIONPA
GES
New Pump Station No
New generator, including building N/A
Existing Pump Station improvement N/A
Pump Station Number 30-1228
Proposed N.A.P.O.T. (hours)3.24
Pump Station Status OK: OK
PREPARED BY:APPROVED BY:
Rodriguez, Jaime R.Maria Capote
Printed Name of Reviewer Printed Name of Supervisor
Existing Public Pump Station
96
97
Pough , Qu e ntin
From:
Se nt:
Aranguiz, Marisela (WASD) <Marisela .Aranguiz@miamid ad e.gov >
Monday, A u gust 1, 2022 11:55 AM
To :
Subj e ct:
Atta c hm e nts :
Arocho Sa lgado, Dianys (WASD); Pough, Quentin
RE: East Bird Road Sewer Improveme nts Fo l low up
East Bi rd Road Sewer l mprovements.pptx
EMAIL RECEIVED FROM EXTERNAL SOURCE
Quentin,
As per our conversation, attach e d find an exhibit showing the location of the low pressure pipe project.
The pipe in the magen t a colo r h as a lready been built and the pipe in red needs to be constructed.
We a re checking on t he fo ll ow ing :
• The entire lengt h o f the r e d pipe segment (ensure its ability to connect the school)
• The status o f t he p e rmits
• The possibili t y t o bu i lt thi s line with in -house forces
We antici pate (subject t o co nfirming) the following regarding schedule:
• Complete any desig n upd at e s and permitting by the end of 2022
• Start const r uction fo r th e pipeline January 20 23 and complete within 120 days
• Procure fencing, ga t e and o ther elements of the MOU by the end of 2023
• Note tha t the constructio n of the grinder pump stations along bird road is scheduled to be com p leted by 2025
We can connect in two wee ks t o di scuss next steps and confirmation on the items we are currently checkin g .
Rega r ds.
Marisela
Ma risela J . Aranguiz , P .E.
Deputy Directo r
Miami -Dade Water and Sewer Depa rtm ent
3 071 SW 38 th A v e nue , M iami , FL 331 4 6
E. marisela .arangu iz@miamidade.gov
0 . 786-552-8894
www . m iamidade. gov/water
Connect With Us on Twitter I Facebook
-----Original Appointment-----
From: Arocho Salgado, Dianys (WASD) <Dianys.ArochoSalgado@miamidade.gov>
Sent: Friday, July 29, 2022 4 :5 4 PM
To: Arocho Salgado, Dianys (WASD); Aranguiz, Marise la (WASD); Pough, Quentin
Subject: East Bird Road Sewe r Improvements Follow up
1
98East Bird Road Sewer Improvements -Phase 2 -South Miami Park Section .;QTH >ia=4in