Res No 075-22-15828RESOLUTION NO. 075-22-15828
A Resolution authorizing the City Manager to expend an amount not to exceed
$18,720 for the ONESolution finance proprietary software upgrade from Central
Square Technologies, a sole source vendor.
WHEREAS, the City's ONESolution finance software system was purchased in October
2010; and,
WHEREAS, the current ONESolution finance proprietary software system needs to be
upgraded with the latest version to enhance and improve the software's efficiency and security;
and,
WHEREAS, the City is unable to secure any additional quotes from any vendors for the
upgrade of the City's ONESolution finance proprietary software system because the software is
the exclusive property of Central Square Technologies, previously known as Sun Gard; and,
WHEREAS, it is not in the City's best interest to procure any new financial software since
the upgrade is substantially less expensive and, additionally, the ONESolution software has been
used by the City since 2011 and City staff will know how to use it with little or no additional
training.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT;
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
they are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to execute the agreement to upgrade
the ONESolution finance proprietary software from Central Square Technologies, and to transfer
sufficient funds in the amount of $18,720 from account number 001-1410-513-3459, Contractual
Services-Parking, with a current balance of $147,958 to account number 001-1410-513-4634,
Maintenance Computer Prog, with a current balance of $320.
Section 3. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution will become effective immediately upon
adoption.
Page 1 of2
Res. No . 075-22-15828
PASSED AND ADOPTED this 5 th day of~, 2 022.
ATTEST :
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY , AND
EXECUTION THEREOF:
APPROVED:
~~r
COMMISSION VOTE:
Mayor Philips:
Commissioner Corey:
Commission e r Harris:
Commissioner Liebman:
Comm issioner Gil:
P ag e 2 of 2
5 -0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: July 5, 2022
Submitted by: Jaclyn Cuesta
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to expend an amount not to exceed $18,720 for the ONESolution
finance proprietary software upgrade from Central Square Technologies, a sole source vendor. 3/5 (City
Manager-Finance Dept.)
Suggested Action:
Attachments:
Memo Central Square Upgrade and Budget Transfer July 2022.doc
Reso_Central_Square_Upgrade___Budget_Transfer_July_2022 CArev.docx
SOS-100521 Finance Ent Upgrade.pdf
Q-100521 Finance Enterprise Update.pdf
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OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:The Honorable Mayor & Members of the City Commission
From:Shari Kamali, City Manager
Date:July 5, 2022
Subject:A Resolution authorizing the City Manager to expend an amount not to
exceed $18,720 for the ONESolution finance proprietary software
upgrade from Central Square Technologies, a sole source vendor to be
paid from account 001-1410-513-4634, the Maintenance Comp Program,
and authorizing a transfer of $18,720 from 001-1410-513-3459, the
Contractual Services-Parking account, to this account.
Background:The City’s ONESolution finance software system was purchased in October
2010. The current ONESolution finance proprietary software system needs
to be upgraded with the latest version to enhance and improve the
software’s efficiency and security.
The City is unable to secure any additional quotes from any vendors for the
upgrade of the City’s ONESolution finance proprietary software system
because the software is the exclusive property of Central Square
Technologies, previously known as SunGuard.
It is not in the City’s best interest financially, to procure any new financial
software as for the large cost and additionally, the ONESolution software
has been used by the City since 2011.
Transfer Amount:$18,720
Transfer From:$18,720 from account number 001-1410-513-3459, Contractual Services-
Parking, with a current balance of $147,958.
Transfer To:Account number 001-1410-513-4634, Maintenance Computer Prog, with a
current balance of $320.
Attachments:Resolution for approval
Quote from Central Square for Finance Enterprise Update
Summary of Services Finance Ent Upgrade
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Confidential and Proprietary
Summary of Services
Project: South Miami, FL (Q-100521)
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not a detailed requirements or design of solution.
Project Start Date
Parties agree the project will be scheduled within sixty (60) days from the execution of the above quote number.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Services Scope of Project
The project includes the following scope of services.
CentralSquare will upgrade Finance Enterprise to the latest version and provide training on the latest version.
Project Management
Even in smaller, less complex projects, there needs to be a point of contact and someone driving a project to successful
completion. CentralSquare’s Implementation Methodology ensures a project has the right amount of oversight needed
to successfully complete the work, no more no less. A CentralSquare Project Manager will be your point of contact for
the scoped work with you to develop a timeline to meet your needs, drive the timeline to completion, work to resolve
any issues that may arise during the life of the project, all while keeping you up to date so you have the peace of mind
your project is on track for a successful completion
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Consulting Services, Technical Services, Data Conversion Services, Training Services, and in some cases,
Installation Services.
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MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
June 10, 2022
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SERVICES ARE INCLUDED?
_____
DESCRIPTION TOTAL
1. Public Administration Consulting Services - Fixed Fee 4,680.00
2. Public Administration Project Management Services - Fixed Fee 3,120.00
3. Public Administration Technical Services - Fixed Fee 7,800.00
4. Public Administration Training Services - Fixed Fee 3,120.00
Services Total 18,720.00 USD
QUOTE SUMMARY
_____
Services Subtotal
18,720.00 USD
Quote Subtotal 18,720.00 USD
Quote #: Q-100521
Primary Quoted Solution: Finance Enterprise
Quote expires on: September 08, 2022
Quote prepared for:
Elaine Alvarez
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
(305) 663-6343
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MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
June 10, 2022
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
Quote Total 18,720.00 USD
WHAT ARE THE RECURRING FEES?
_____
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
BILLING INFORMATION
_____
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
_____
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
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MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:
June 10, 2022
Quote prepared by:
Gregory DuBois
gregory.dubois@centralsquare.com
Hardware & Third-Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion
- Time & Material: Due as Incurred
- Services Bundle: Fixed Fee, 100% Due Contract Execution
Third-Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
Travel & Living Expenses
- Due as Incurred
PURCHASE ORDER INFORMATION
_____
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer’s purchase order terms will be governed by the parties’ existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
_______________________________________
Initials:
_____________________________________________
City of South Miami
Signature:
Name:
Date:
Title:
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