Res No 060-22-15813RESOLUTION NO. 060-22-15813
A Resolution authorizing the City Manager to permit South Miami Black Cultural
Affairs Foundation to host a two (2) day Juneteenth event series at Murray Park
on Friday, June 17, 2022 and Saturday, June 18, 2022 and to waive all special
event fees.
WHEREAS, in commemoration of Juneteenth 2022, the South Miami Black Cultural Affairs
Foundation ("the applicant"), a not-for-profit organization, has submitted a Spec i al Event
Application to host a two (2) day Juneteenth event series at Murr ay Park on Friday, June 17, 2022
from 6 :00-8 :30 PM and Saturday, June 18, 2022 from 12:00 -6 :00 PM; and
WHEREAS, the applicant is requesting a fu ll fee waive r in the amount of $2,393 for the
following City services; and
CITY SERVICES AMOUNT
SPE CIAL EVENT A PP LI CATION & AM I N F EE $160
PARK RENT AL FEE $4 25
PA RK S AN D R EC STA FF $680
POLIC E OF F-DUTY (4)
WHEREAS, upon approval of this event, the appl ica nt and its vendors must provide the
City with the required Certificate of Liability Insurance that complies with the City's standard
insurance requirements, including naming the City of Sou t h Miami as an additional insured prior
t o the event; and
WHEREAS, the City will not host a Juneteenth Celebration event in 2022 should this
Resolution be passed and a dopted.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are here by rati f ied and co n firmed as being true and they
are i ncorporated into t his r esolutio n by r eference as if set forth i n f ull herein .
Section 2. The Cit y Ma n ager is hereby au t horized to p ermit the South Miami Black
Cultural Affairs Foundation ("the appl i can t"), a not-for-profit organizat i on , to host a two (2) day
Juneteenth event series at Murray Park on Friday, June 17, 2022 from 6:00-8:30 PM and Saturday,
June 18, 2022 from 12:00-6:00 PM.
Page 1 o f 2
Res . No. 060-22-1 58 1 3
Section 3. The City Manager is hereby authorized to wa ive all special event fees in the
amount of $2,393.
Section 4. Co rr ecti ons . Conforming lan guage or t echn i ca l sc riven e r-type corrections ma y
be mad e by the City Attorney for any conforming amendments to be in corpo ra ted into the final
re so lutio n for si gna ture.
Section 5. Severa bility. If any section clause, sen tence, or phrase of this resolution is for
any reason held inva lid or unconstitutional by a court of compete nt j u ri sdictio n, the hold i ng will
not affect the va lidity of the r emaining portion s of this r eso lu tion.
Section 6. Effective Date. This r eso lution w ill become effecti ve immediately upon
adoption.
PASSED AN D ADOP TED this 17 th day of May, 20 22.
ATT EST :
Cl ~~~(S
READ AN D APPR D AS TO FORM ,
LAN
EX
COMM ISS ION VOTE:
Mayor Philips:
Commi ssioner Harris:
Comm issioner Lie bma n:
Commiss ioner Gil:
5 -0
Yea
Yea
Yea
Yea
Comm issioner Corey: Yea
Page 2 of 2
Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: May 17, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs Foundation to host a two
(2) day Juneteenth event series at Murray Park on Friday, June 17, 2022 and Saturday, June 18, 2022 and to
waive all special event fees. 3/5 (Commissioner Corey)
Suggested Action:
Attachments:
MEMO- Juneteenth 2022.docx
RESOLUTION-_Juneteenth_2022__QP_CArev.docx
Juneteenth 2022 - Supporting Documents.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM: Shari Kamali, City Manager
Via:Quentin Pough, Director of Parks and Recreation
DATE: May 17, 2022
SUBJECT:A Resolution authorizing the City Manager to permit South Miami Black
Cultural Affairs Foundation to host a two (2) day Juneteenth event series
at Murray Park on Friday, June 17, 2022 and Saturday, June 18, 2022 and
to waive all special event fees.
BACKGROUND:In commemoration of Juneteenth 2022, the South Miami Black Cultural
Affairs Foundation (“the applicant”), a not-for-profit organization, has
submitted a Special Event Application to host a two (2) day Juneteenth
event series at Murray Park on Friday, June 17
th and Saturday, June 18
th,
2022.
To kick off the tribute, the applicant has requested to host a free Family
Movie Night on Friday, June 17
th from 6:00 p.m. to 8:30 p.m.to show
“Selma”. The film is achronicle of Dr. Martin Luther King, Jr.'s campaign to
secure equal voting rights via an epic march from Selma to Montgomery,
Alabama, in 1965. The movie will be screened on a large inflatable screen.
Visitors are encouraged to bring lawn chairs and blankets.
The festivities will continue with a free Unity in the Community
Juneteenth/Festival on Saturday, June 18 from 12:00 p.m. to 6:00 p.m.
The applicant plans to have live music and 10’x10’ tents on the perimeter
of the field showcasing arts & crafts vendors, food vendors, and other
special exhibits/vendors.
As per the applicant, each eventwill have an anticipated attendance of one
hundred (100) persons.
Upon approval of this event, the applicant and its vendors must provide
the City with the required Certificate of Liability Insurance that complies
with the City’s standard insurance requirements, including naming the City
of South Miami as an additional insured prior to the event.
2
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TOTAL EVENT FEES:$2,393
FEES TO BE WAIVED:The applicant is requesting a fee waiver in the amount of $2,393 for the
following services rendered:
DEPARTMENT AMOUNT
SPECIAL EVENT APPLICATION &ADMIN FEE $160
PARK RENTAL FEE $425
PARKS AND REC STAFF $680
POLICE OFF-DUTY (4)$1,128
TOTAL $2,393
REFUNDABLE SECURITY DEPOSIT $500
ATTACHMENTS:Resolution
Special Events Application & Supporting Documents
3
THE CITY OF PLEASANT LIVING
6
Pe r m it#: (IQ 11 t'W(
SPECIAL EVENT APPLICATION
Thi s app l icatio n m ust be su b mitted for spec ial events t h at w i ll be he ld on ci t y pro p erty o r requi r ing city servi ces at
lea st sixty (60) d ay s p rior t o t he dat e of the ev ent. Applica t i o n su b mitte d less tha n th i rty (30) days prior to an eve nt
will NOT be ac ce pted . Plea se refer to t he Special Events Ha nd book for mo r e i nformatio n abo ut ap p lying for a spec ial
event in t he City of South M iami.
APPLICANT INFORMATION
APPLICANT NAM E: k"i K-e \ \y
DAYTIME PHONE : +'E,~-423 ~H/p
TI T LE: ~~ Q.hC~V
MOB I LE: ZBG ... 42~ -5 17?,
EMAIL: \-e "'fkl I \v\44: ~ci,\.enm
2 nd CONTACT NAME: 'Rekc.c...o.,_ Co¥\.~ '1 d T ITL E: ck , \r::....::?.:>dJ
DA Y T IME PHONE : :30.S:90 l-lJ-+34-MOB I LE: 305-ful ◄9.:J --s4
EMAIL: x-ec6~.i@ioe ll ~,J\~. n-e_t
ORGANIZATION INFORMATION
NAME oF oRGAN 1zAT10N:So. ~1,tw·,, &d..Cu\-\u -roJ A-ffcH~ fuo a:tl<t:hon 1 .liX,
ADDRESS : 02..50 S W (,V h a_ S o tJ)lGIM\ j :L :S ~\43
PRES IDENT/MANAGER NAM E: Levy k-t \ 1'1
Is your organizat ion a non-profit, 501(c) (3) ce rtifi cate h ol de r? D NO
copy of your certificate with t he app l ica t ion .
EVENT INFORMATION
TYPE OF EVENT: ~STIVAL/CELEBRATION □ RUN/WAL K
0 CHAR ITY O OTHER :
PHONE:~{;_., -4 22, .-$72"
~S -If YES, please provid e a
□ FI LM/PHOT O PERM IT
------------
NAM E OF EVENT : sJtmede:&JhwmJi Nu,h-t
LOCAT I O N OF EV ENT :_ M~'j f ei,vt_
EVENT DATE(SJ : /0 -l 7 -2022. ~w EVE NT 0 RETU RN ING EVENT
WILL THIS BE AN ANNUAL EVENT ? □ NO iefvEs IF Y[S, TH IS IS T HE _ YE AR OF TH E EVENT
ANTICI PATED ATTENDANC E: \QD ACT UAL EV ENT TIM E: v'aJ AMi@o 5?•,.30 AM ~ 1.Ji
Ass EMBLY DAT E(s): (0 -I .1 -m 22.. SETU P TI MES:5.'~ AM.@o (i .(JD AM /PM
BREAK DOWN DAT E(S):_ G-1 J-a.o a~ .A KDOWN T I ME S: il 'x, A M /@o9 'CXJ A @
1
7
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the application.
LOCATION APPROVAL
!f the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apgly:
~ocation is City of South Miami property (street, sidewalk, right-of-wav8etc.)
0 Applicant/Organization owns the requested event location
0 Applicant/Organization will be using private property
Comments/Restrictions: ---------------------------
Property Owners Name: --'C,_11__,1.;~~-'---4-o.C_'_Sv=-."--•.__,\--A'---'-t='-t'->=-rn..;:.,.._•.._, __
\
Phone: __________ _
Property Address: __ __,,9=-?ro.....,-=--.-,·:........Skl---=----'-"&G,=-·=-$l--G-· >-.......ec;e._d__,_. -~--=--· ~-~_L_O.,_n,_· "'-'l ,_~_L_:S_3_14---== ....... .,,,......~
APPLICANT'S TILE -
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn ·before me, this
____ Day of ______ -a
Notary Public in and for ____ _
County, State of _______ _
Signature (NOTARY PUBUC)
2
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POUCE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You will
be required to hire off-duty police officers if your event includes street closures, alcohol sales or large
crowds over 50 people. Applicants will be responsible to pay for off-duty officers prior to the event date.
Yes
~
'6
Wiil your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over SO people
at any one given time?
Will you be requesting the use of off.duty police officers?
If YES, how many ___ Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a. cost to
the applicant if deemed necessary.
If NO, please describe why you feel the event will not require off-duty officers.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
l\:n
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map.
PLANNING AND ZONING
Yes
□ ef Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami Planning
& Zoning Department will be required.
Please note: Only 501(c)(3) organizations may apply for a banner application. All
requests for banners over public streets must be reviewed and pre•approved. A
501(c)(3)·certificate, insurance and photos of the banner must be included with
the application to the Planning & Zoning Department.
D Have you notified the event location neighbors or businesses about your
event?
3
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9
CODE ENFORCEMENT
~ D Will you be having any music and/or amplified sounds during your event?
-rs// Will your event be starting before 8:00 AM?
'fi Will any music and/or amplified sounds play past 9:30 PM?
PARKS AND RECREATION
ef No
□
I
n-'J □
PARKING DIVISION
Yes i □
J i □
PUBUCWORKS
Yes i □
□ J
□
□
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
Please note: A rental foe will be applicable if a city park is being used.
Will this event require the use of any Department equipment (stage)?
If YES, please specify size of the stage requesting: _______ _
Will this event require the use of any Department staff?
Will you be renting any City parking meters? If YES, how many __ _
Please note: All closures or interference on right-of-ways that includes parking
meters will be required to pay the daily meter fee.
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial right-of-way closures?
Please note: Any right-of-way closures will require at least one off-duty officer
per corner and the rental of barricades.
Would you like the City to provide you with any additional barricades for
your event? If YES, how many ____ _
Will your event require City Staff to remove recyclable goods, waste and
garbage during and after the event?
If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and
garbage during and after your event.
4
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ADDITONAL EVENT FEATURES
D Temporary Fencing □ Inflatables/Rides □ Live Music
D Signs/Banners □ Additional Barricades □ Open Flames ~ Tents or Canopies □ Electrical Services/ Generators □ Port-A-Johns
D Other:
Pl ease note: If any of the fo llow ing apply, a sepa rate narrative description of each addi tional feature may be requ ired
by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit
at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section an d must include a letter from the
busi ness or orga nization alo ng with the completed Specia l Events Application. It is at the discretion of the
City Commission, to app rove o r d isapprove all fee w ai ver requests and may take up to two (2) months .
yr/, N□o
'r/J W i l l you be su bm itting a letter for t he waive r of fees?
If YES , please list all fees that will be requested to be waived:
{lLL Ff>CS t; \\f\SLJVav\(~
FILM/STILL PHOTOGRAPHY
Type of Product io n : _________ ..,.,~-1--/+/.,,..\ ________________ _
Special Effects or W eapons: --------+-----1--+~------------------{
Base Camp Locatio n: _____________________________ _
Num ber of Cast: ______ _ Cre w : _______ _ Extras: ________ _
Type of Vehicle : _________________ _ Total Vehicles: _____ _
Parking Location: ______________________________ _
DEPARTMENT DIRECTORY
Special Events Division (305) 668-3873
Public Works & Engineering (305) 403 -2063
Code Enforcem ent (305) 668-7335
South Miami Police
Parks and Recr eation
Pla n ni ng and Zoning
(305) 663-6301
(305) 668-3876
(305) 663-6326
s
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INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Ag reement") is entered into by and between ~ l fv'I ;1,L (L ( _u l -tU <t.l A-~1 I '
("Applicant"), and the City of South Miami ("City") on the date on which the la st of the Parties exec utes this
Agreement.
RECITALS
WHEREAS, the Appl ican t has submitted a
~pfd-:e.e ·+k
Special Event Permit Application to the City for (event title)
at GLC.1_ l -<.. L,j Pc:c.f--Cc_ (locat ion ) on
J
(date(s)) :Jut\:f, 17 , '1PT2. . ("Specia l Event"); and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the App licant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good cons ideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
1. The above recitals are true and correct.
2 . Applicant agrees to indemnify, defen d and hold the City, its officers, affiliates, employees, successors and
assigns ( co l lecti vely "lndemn itees") harmless from and against any and all such claim s, suits, actions,
damages, or causes of action arising as resu lt of the Special Event, or of th e condition of the site on which
the Specia l Event is held including any personal injury or loss of li fe, or d amage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities inc luded in and about the defense or
settlement of any clams, and the inve stigat ion thereof, except to the extent caused by indemn itees
n eg ligence of wil lful misconduct.
3. No Street sha ll be clos ed without approval from the City Commi ssio n.
4. Traffic sha ll be maintained in accordance with Fl orida Department of Transportation (FOOT), Miami -Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5. Event areas sh.i ll be restored to equal or better condition than they were before the event started .
6. Any damage to private property shall be restored to its original condition or better an d as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invi tees and on lookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South M ia mi Public
Works Depa rtment may restore the event area and charge the appl icant for the cost of restorat ion and
additional incidental fee s.
8 . Appl icant must pay all fees pri or to the date of the ir event(s).
9 . Appl icants shall notify the City of South Miami Special Even t Coordin ator at least forty-eight (48) hours pri or
to start of their event of any cancellations to be considered for any refunds .
IN WITNESS WHEREOF, each of the parties hereto has caused this Ag reemen t to be executed and sealed by its duly
au horized · (ies) on the date set forth below and nota rized .
-:::-"'I L . L L r .,,
APPLIC'?NT'S TITH
/)/dS /ZL
F t I
DATE
Subscribed and swo rn b fore me, this ...
6
12
ROUTE/MAP
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the "Space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area
}j) c;J7' ~ -;z en ----3
ill
~ 2 .--
,\J ~ / i~ w ~ ~& n...
0 0 u::
N
N
~ --('-__.
~ c:::
~~
i ✓-t:
13
NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated with
the event noted about on said date, and hereby agree or disagree to the closure{s). We are also aware
that this response may not effect this application being disapproved.
ResldenVBusiness Name Contact Name/Title Phone No. Signature Check one
-D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
-0 Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
8
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14
FINAL CHECK UST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Speci;:il Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
0 APPLICATION:
0 APPLICATION FEE:
0 SIGNATURES:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
0 EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
0 NOTIFICATION FORM: The name, signature, address and phone number of each person
who Is either a property owner or lessee within the requested
event area must appear on the sheet.
0 SITE PLAN: A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
0 COPY:
SUBMIT APPLICATION TO:
It is strongly recommended that you make a copy of your
application for your own records
Yvette Valdes, Special Events Coordinator
-Gibson-Bethel Community Center
5800 SW-66th Street South Miami, FL 33143
Office: 305-668-3873 Email: yvaldes@southmiarnifl.gov
Once the application has been approved processed and the date has been reserved the following must be
submitted prior to the event date.
0 INSURANCE:
0 EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset Drive
South Miami, Fl 33143) as an additional insured, in the amount
of $1,000,000.
All other City service fees including but not limited to, Off-Duty
Police, Public Works, Parking Meters, etc. will be due ten (10)
days prior to the event date.
9
15
.;
·t South 'Miami
Permit#: ______ _
SPECIAL EVENT APPLICATION
This application mu st be submitted for sp ec i al eve nts that will b e held on city property or requir i ng city se rvice s at
lea st sixty (60) days pri or to th e date of t he eve nt. Application submitted less than thirty (30) da y s prior to an event
will NO T be accepted . Plea se refer to th e Sp eci al Events Handbook for more information about applying for a sp ecial
event in the City of South Miami.
APPLICANT INFORMATION
APPLICANT NAME: w r N.s±oN e,g 'i e=, tJ
DAYTIME PHONE: (o~O 3 (t,;;l -1 ~ 4q
TITLE: SfV'\ i:)C..,{\-£ \/ p
MOBILE: _________ _
EMAIL: UJ 11--1s-to N .J:Gi42> (2,Gtv1 e-i L, c...ovn
2nd CONTACT NAME : B:~_~e--1 Be.±o ,.._,_c..odcl TITLE: 5 \'Y\ l3C,;AE i'.Y)eJY) b~
DAYTIME PHONE: 'J~(R d.lJ-5 g S J MOBILE :--------
EMAIL: P\ bd e N cou0t o; 8tc0 e]__\/e hoc_, < .. ,wn
ORGANIZATION INFORMATION
NAME OF ORGANIZATION : s .. \"\'"\ ~ l':\i'YJ ··; Bl nd Co../-h.r-'2--A I f+FFA,0.,P..S fuu,-.jch-J/ ,J_
ADDRESS : 5 0 \Y\ '~-Y)·:, t= I
PRESIDENT/ly1ANAGER NAME : De..boes~h .P0 .... uLl I PHONE : ~05 .. ~8 J ·Cf/8~
Is your organization a non -profit, S0l(c) (3) certificate holder? D NO ~ -If YES, please provide a
copy of yo u r certificate with the application.
EVENT INFORMATION
TYPE OF EVENT : ~STIVAL/CELEBRATION 0 RUN/WALK 0 FILM/PHOTO PERMIT
0 CHARITY O OTHER: ___________ _
NAME oF EVENT: (Lblt+y , J.J ·±he Co oornYN1 +-y1/<J;t-:1e...+eeJ.1 fh Fe.sf-/ vtt I
LOCATIONOFEVENT:_.l'J\\;\{~ \>Cl..~. ==--J..._JM:::::'----'--·---
EVENTDATE(S): JUb,le.--lS 1 ~ ~ 0NEWEVENT ~URNINGEV.ENT
W ILL THIS BE AN ANNUAL EVENT? 0 NO ~ IF YCS, THIS IS THE 1f2___ Y[AR OF THE EV ENT
ANTICIPATED ATTENDANCE: ( 00 ACTUAL EVENT TIME:
ASSEMBLYDATE(S): J°'\A,t..,H2--lg , ~Cf?dSETUPTIMES:
I
BREAKDOWN DATE(S);J:.,t-Je \<i ao~REAKDOWN TIMES : ,
l~
\ \
(p
AM/PM to lo AM/PM
AM/PMtoJ:Q AM/PM
AM/PM to 7 AM/PM
1
\o
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EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a bla1k sheet of paper and attach to the appli<:ation.
\=U--e-cko v:o .£e.-s~H V:Pr l J-c...e.-/e.-b~'oJJ "
Of·e.Nf~ Ce :(4e£Oof4'j; O·-f..:Jl°&,kJe.,:hee;..t=JJ? J;e-sf,v'Ft J
[r-,i'.'.:). t J s~ c__,, I Aa•ts ~ L-f!-A:Ft=S.' £ood i/e+JdoP--S. oJ
l.. L " 'I e ,!; J!_ a_,_ e_ I .......;;, 1~ .:;ifeCcei Pt-Xh Io i=-r-2-> i
~
LOCATION APPROVAL b
lf the organization is a tenant and/or renter of the event location, please have the property owner :)..,
complete the following. t1;S
Mark all that apply:
~cation is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
D Applicant/Organization owns the requested event location
D Applicant/Organization will be using private property
Comments/Restrictions: _________________________ _
/1 o -'-'.I ...... n .. 1,11 t1 Property Owners Name: V\ ·,vt:5.i \'.Y) U~-m i Phone: __________ _
Property Address: 5 goo s tl. UJ ;i to b.t: b S±-.geg:/c S, ~Yll A-m ,,Et ·3 3; /f 3
PRINT APPLICANT'S NAME APPLICANT'S TITLE
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
____ Dayof _____ _,a
Notary Public in and for ____ _
County, State of ______ _
Signature (NOTARY PUBLIC)
2
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POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You will
be required to hire off-duty police officers if your event includes street closures, alcohol sales or large
crowds over SO people. Applicants will be responsible to pay for off-duty officers prior to the event date.
Yes ~ Will your event obstruct the normal flow of traffic or sidewalks?
D Do you expect the total attendance for your event to be over 50 people
/6t any one given time?
[lV Will you be requesting the use of off-duty police officers?
If YES, how many ___ Please note: if you answered NO, to this
q~estion off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary.
If NO, please describe why you feel the event will not require off-duty officers. _
~ve-w+ wi il be--be..Jclf r.J, A c.toseA L'2;4±@1i.zecl loc,.e-::b"o,-.t
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
Please note: All closures require City Commission approval by resolution and may take up to two 12)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map.
PLANNING AND ZONING
Yes
□
□
No/
u(" Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami Planning
& Zoning Department will be required.
Please note: Only 50l(c}(3) organizations may apply for a banner application. All
requests for banners over public streets must be reviewed and pre-approved. A
501(c)(3} certificate, insurance and photos of the banner must be included with
/ the application to the Planning & Zoning Department.
l11'" Have you notified the event location neighbors or businesses about your
~~ C
3
18
CODE ENFORCEMENT
No
D ...,.--Will you be having any music and/or amplified sounds during your event?
Ii('./ Will your event be starting before 8:00 AM?
[B"' Will any music and/or amplified sounds play past 9:30 PM?
PARKS AND RECREATION
□
No
D Will this event take place in any of the South Miami City parks and/or
recreation facilities?
Please note: A rental fee will be applicable if a city park is being used.
~ Will this event require the use of any Department equipment (stage)?
/ If YES, please specify size of the stage requesting:
IJr' Will this event require the use of any Department staff?
PARKING DIVISION
Yes
□
□
PUBUCWORKS
Yes
□
□
□
□
Vwm you be renting any City parking meters? If YES, how many __ _
Please note: All closures or interference on right-of-ways that includes parking
meters will be required to pay the daily meter fee.
D Do you have enough on-site parking to accommodate your event?
~~ill your event involve the use of a shuttle and/or alternate parking
sites?
Vwm your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys, etc.? ✓ Will your event require any full and/or partial right-of-way closures?
Please note: Any right-of-way closures will'require at least one ott-duty otticer
/er corner and the rental of barricades.
q;V Would you like the City to provide you with any additional barricades for
your event? If YES, how many ____ _
✓~ill your event require City Staff to remove recyclable goods, waste and
garbage during and after the event?
If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and
garbage during and after your event.
4
19
ADDITONAL EVENT FEATURES
□ Temporary Fencing □ Inflatables/Rides ~Music
□ Signs/Banners □ Additional Barricades □ Open Flames
□ Tents or Canopies □ Electrical Services/ Generators D Port-A-Johns
□ Other:
Please note: If any of the following apply, a separate narrative description of each additional feature may be required
by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit
at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or organization along with the completed Special Events Application. It is at the discretion of the
City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months.
No
□ ~ Will you be.submitting a letter for the waiver of fees?
If YES, please list all fees that will be requested to be waived:
Pell B-poi ;,:...At~ o iJ, + ~-R-S. 1r1;\akd :K) :l\!Gnt cf
FILM/STILL PHOTOGRAPHY
Type of Production: _____ _.1'\~.,_, L/t.J...._ ________________ _
Special Effects or Weapons: _________________________ _
Base Camp Location: ____________________________ _
Number of Cast: _____ _ Crew: _______ _ Extras: ________ _
Type of Vehicle: _________________ _ Total Vehicles: _____ _
Parking Location: _____________________________ _
DEPARTMENT DIRECTORY
Special Events Division {30S) 668-3873
Public Works & Engineering {305) 403-2063
Code Enforcement (305) 668-7335
South Miami Police
Parks and Recreation
Planning and Zoning
{305} 663-6301
(305) 668-3876
(305) 663-6326
5
20
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between 'Sm BC, Pt E
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes th is
Agreemen t.
RECITALS
WHEREAS, the Applicant has subm itted a Special Event Permit Application to1 5~e City for (event title)
~l ►l e:.-1:-eed::b Fe<tlva) at-1M'ut~-R:lr~(location)on
(date(s)) --"=JL""'-=u=N'-=---. -=---'l_.2$__,_}JLb-L)l-=a'-'--"'o'-"a=~--("Sp eci al Event"); and WHERAS , pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant mu st execute an indemnification and ho ld harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants se t forth herein, and other
good consideration the receipt and suffi ciency of which is hereby acknowledged, the Parties hereby agree as follows:
1. Th e above recitals are true and correct.
2. Applicant agre es to indemn ify, defend and hold the City, its officers , affi lia tes, employees, successors and
assigns ( co ll ectively "lndem nitee s") harmless from and against any and all such claims, suits, actio n s,
damages, or causes of action arising as result of the Special Event, or of the cond ition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or los s of property, and
from and again st any costs, attorney's fees, ex pens es or liabilities includ ed in and about the defense or
settlement of any clams, and th e investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be clos ed without approval from the City Commission .
4. Traffic shall be maintained in accordance with Florida Department of Tra n sportation (FOOT), M ia mi-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5 . Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to priv ate property shall be re st ored to its original conditi on or b etter and as accepted by the
Owner cau se d by app licant or any o f its agents, servants or employees, i nvitees and onlookers .
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the ap p licant for the cost of restoration and
additional i n cidental fees .
8. App licant must pay all fees prior to the date of their event(s).
9 . Applicants sha ll notify t h e City of South Miami Special Event Coordinator at least forty -eight (48) hours prior
to start of their event of any cance ll ations to be considered for any refunds .
IN W ITNESS WHEREOF , each of the parties hereto has caused this Agreement to be executed and sea led by its duly
authorized signatory ies) on the date set forth below and notarized .
6
21
..,
ROUTE/MAP
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area
--------,
D \
22
NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated with
the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware
that this response may not effect this application being disapproved.
' Restdent;Buslness Name Contact Name/Title Phone No. Signature Checkone
'
D Agree 0 Disagree
D Agree 0 Disagree
D Agree D Disagree
D Agree D Disagree
D Agree 0 Disagree
D Agree D Disagree
D Agree 0 Disagree
. ,\ ~ ~-D Agree D Disagree
~\ \
D Agree D Disagree ~ ~~
t'-1'1\\ '-J Kl D Agree D Disagree
D Agree D Disagree
D Agree 0 Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
D Agree D Disagree
8
6J
23
-----------------------------------------
I
...
'I
FINAL CHECK LIST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Speci_al Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
0 APPLICATION:
□ APPLICATION FEE:
□ SIGNATURES:
□ EVENT NARATIVE:
□ NOTIFICATION FORM:
□ SITE PLAN:
0 COPY:
SUBMIT APPLICATION TO:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
The name, signature, address and phone number of each person
who is either a property owner or lessee within the requested
· event area must appear on the sheet.
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 Email: yvaldes@southmiamifl.gov ,
Once the application has been approved processed and the date has been reserved the following must be
submitted prior to the event date.
0 INSURANCE:
0 EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset Drive
South Miami, Fl 33143) as an additional insured, in the amount
of $1,000,000.
All other City service fees including but not limited to, Off-Duty
Police, Public Works, Parking Meters, etc. will be due ten (10)
days prior to the event date.
9
24
South Miwni Black Cu.ltural.Aff'airs Foundation, Inc.
6250S.W. 60th Avenue
South Miami, Florida 33143
Gibson-Bethel Community Center
5800 S.W. 66"' Street
South Miami, Florida 33143
Dear Ms. Valdes,
As per our previous discussion in reference to thcJunctccnth Festival events sponsored in partnership with the City
of South Miami, this is an official letter of request from the South Miami Black Cultural Affairs, Foundation, Inc, to
waiver all fees that would be associated with the two events. Tins letter also serves as a formal request of $ 3,0000 to
cover the cost~ of the equipment that will be required for both the events for the June tenth Festival. TI1e two events
will consist of the following;
June 17-Family Movie Night-Gibson-Bethel Community Center-FRIDAY-6:00-8:30 P.M.
" It's A Family Affair"
The featured movie "SELMA" will be shown on the grass area of the Gibson• Bethel CoDllllUllity
Center and fiuni.lies are encouraged to bring blankets and chairs to enjoy a movie/ picnic under
the stars. Light refreshments will be provided. No admission cost is reqwred.
June !8-FREEDOMFESTIVAL-SATURDAY-"UnityintheCoDlll1Ullity"l2-6PM.
Opening Cereinony
Conunnnity Vendors(Arts and Crafts• Food, and Entertainm.ent)
Special Educational Eshibits
No admission is reqwred.
This is the program format for both events starting on Friday June 17 and the last event on Saturday June 18, 2022.
We thank you in advance for your support and cooperation in assisting us in making this a successful event to
commemorate this historical cvcntJunctccnth, which is now celebrated as a national holiday.This is the sixth year
our organization has sponsored this event in our community. The City of South Miami was one of the lead cities in
the State of Florida to make this an official holiday for th cir employees under the leadership of our mayor, Mayor
Sally Philips. We have attached a copy of the official flyer for the events for your reference and information. If you
have any additional questions concerning this request please contact our Business Manager Mr. Levy Kelly at (786)
423-5 776 and at lcvykclly44@gmailcom. Thanks again for all you and your wonderful staff do to make our city the
"City of Pleasant Living".
Deborah C. Powell
Deborah C. Powell, President
South Miami Blark Cultural Affairs Foundation, Inc.
25
CITY OF SOUTH MIAMI
SoMiParks
PARKS AND RECREATION DEPARTMENT
Special Events Division
5800 SW 66 Street
South Miami, FL 33143
TO:
Juneteenth
(2) Day Event
Special Event Application
CITY SERVICE
Special Event Administrative Fee
Security Deposit
(2) Parks Staff (8.5 hrs. X $40/hr. X 2 Staff)
Murray Park field (8.5 hrs. X $SO/hr.)
CITY ESTIMATE
DATE: 5/6/2022
AMOUNT
$60
$100
$500
$680
$425
Total Amount Due: $1,765
Please make checks payable to ...
City of South Miami
6130 Sunset Drive
South Miami, Fl 33143
TH£ C!TY Of PLE,\SANT UVING
THANK YOU!
26
Submitted To:
Name of Event:
THE CITY OF PLEASANT UVING
Police Department
Event Cost Estimate
Yvette Valdes, Special Events Coordinator
Unity in the Community (Murray Park)
Event Day/Date (s): Friday 6/18/22
Times Hours
3 Officers 1100-8hrs
1900hrs each
FICA:
Equipment:
Barricades Flat Rate (Per Order)
Additional fee per Barricade -$3.00 (Qty. Q)
(2) Police Vehicle
Hourly Cost
$47.00 per
officer
Extended Cost
$1,128.00
$
$
$
$
Total
$1,128.00
!Grand Total: $1,128.00.
Date Prepared:--'5=/-=--9/=2=2 ____ _ Approved by: _________ _
Capt. Larry Corbin Chief Landa