Res No 059-22-15812RESOLUTION NO. 059-22-15812
A Resolution authorizing the City Manager to permit Rotary Foundation of South Miami,
Inc. t o host its 38t h annual South Miami Rotary Art Festival on February 25 and 26, 2023
and to waive certain special event fees and requirements.
WHEREAS, per Resolution #044-21-15664, the City Manager was authorized to reserve
future event dates on behalf of the South Miami Rotary Foundation of South Miami, Inc. for the
following three years: February 25 -26, 2023, Februa ry 24 -25, 2024, and February 22 -23,
2025;and
WHEREAS, South Miami Rotary Foundation of South M iami, Inc. ("the applica nt"), a
501(c)(3), has submitted a special event application to host its South M iami Rota ry Art Festi v al
on Saturday, February 25, 2023 from 10:00 a.m. to 6:00 p .m . and Sunday, Februa ry 26, 2023 from
10:00 a.m . to 5:00 p.m. on 72n d street (Sunset Drive) from 57 t h avenue to South Dixie Highway;
and
WHEREAS, similar to previous y ears, the applican t is requesting to utilize City Hal l's
parking lot for vendor parking, and there will be tents lo cated along the stre et to showcase
artw ork and food offerings; and
WHEREAS, the app l icant i s requesting a fee waiver for the following City services in the
amount of $17,3 70; and
CITY SERVICES AMOUNT
PAR KING METERS ($75 X 106 METERS X 2 $15,900
DAYS)
STREET CLOSURE & MOT Sli470
TOTAL AMOUNT REQUESTED TO BE WAIVED $17,370
WHEREAS, the applicant i s r es pon sibl e for the following City services and remain i ng
payment in the amount of $20,528 due by the end of business on Monday, March 6, 2023; and
CITY SERVICES AMOUNT
SPECIA L EVENT APPLICATION & ADMI N. FEE $160
POLI CE DEPARTMENT $14,258
PU BLIC WO RKS
WHEREAS, the applicant i s requ est in g a we ek deferral on payment for City se rvices in the
amount of $20,528 until Monday, March 6, 2023 as well as a waiver of t he Notification/Petition
form, which requires the applicant to obtain signatures of approval from a majority of the
business affected by the street closure ; and
Page 1 of 2
Res. No. 059-22-15812
WHEREAS, upon ap proval of this event, the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured prior to the
event.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The fo r egoing recital s are hereby ratified and confirmed as being true and
correct and are hereby made a specific part of this reso lution upon adoption hereof.
Section 2. Th e City Manager is hereby aut hori zed to permit South Miami Rotary
Foundation of South Miami, Inc. to host its South Miami Rotary Art Festival on Satu rday, February
25, 2023 from 10:00 a.m . to 6:00 p.m. and Sunday, February 26, 2023 from 10:00 a.m. to 5:00
p.m. on 72nd street (Sunset Drive) from 57th avenue to South Dixie Highway.
Section 3. The Ci t y Manager i s hereby autho r ized to waive certa in special event fees-
Parking Meters, Street Closure and MOT-in the amount of $17,370 dollars and to waive the
Notification/Petition form.
Section 4. Correct ions. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for an y conforming amendments to be incorporated into the
final resolution for signature.
Section 5. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding wi ll
not affect the validity of the remaining portions of this resolution.
Section 6. Effective Date. Thi s resolution will become effective imm ediately upon
adoption.
PASSED AND ADOPTED this 17th day of May, 2022.
ATTEST:
c8&~
READ A ND APPROVED AS TO FORM,
LANGUAGE, L
EXEC 0
COMMISSION VOTE:
Mayor Philip s:
Comm i ss ion er Harris:
Comm i ssioner Gi l :
5 -0
Yea
Yea
Yea
Commissioner Li ebma n: Yea
Commission e r Corey: Yea
Pag e 2 of 2
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: May 17, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit Rotary Foundation of South Miami, Inc. to host its 38th
annual South Miami Rotary Art Festival on February 25 and 26, 2023 and to waive certain special event fees
and requirements. 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
MEMO- Rotary Art Festival 2023.docx
RESOLUTION- Rotary Art Festival 2023.docx
Resolution No. 044-21-15664.pdf
Rotary Supporting Documents.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM: Shari Kamali, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: May 17, 2022
SUBJECT:A Resolution authorizing the City Manager to permit Rotary Foundation of
South Miami, Inc. to host its 38
th annual South Miami Rotary Art Festival on
February 25 and 26, 2023 and to waive certain special event fees and
requirements.
BACKGROUND:South Miami Rotary Foundation of South Miami, Inc. (“the applicant”), a
501(c)(3), has submitted a special event application to host its South Miami
Rotary Art Festival on Saturday, February 25, 2023 from 10:00 a.m. to 6:00
p.m. and Sunday, February 26, 2023 from 10:00 a.m. to 5:00 p.m. on 72
nd
street (Sunset Drive)from 57th avenue to South Dixie Highway.
Similar to previous years, the applicant is requesting to utilize City Hall’s
parking lot for vendor parking. Tents will be located along the street to
showcase artwork and food offerings.
The applicant is requesting a week deferralon payment for City services in the
amount of $20,528 until Monday, March 6, 2023. Furthermore, the applicant
is requesting a waiver of the Notification/Petition form, which requires the
applicant to obtain signatures of approval from a majority of the business
affected by the street closure.
Upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City’s
standard insurance requirements, including naming the City of South Miami as
an additional insured prior to the event.
TOTAL EVENT FEES:$37,898.
REQUESTED
FEES TO BE WAIVED:The applicant is requesting a fee waiver for the following City services in the
amount of $17,370.
CITY SERVICES AMOUNT
PARKING METERS ($75 X 106 METERS X 2 DAYS)$15,900
STREET CLOSURE &MOT $1,470
TOTAL AMOUNT REQUESTED TO BE WAIVED $17,370
2
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
EVENT REVENUE:The applicant is responsible for the following City services and remaining
payment in the amount of $20,528 due by the end of business on Monday,
March 6, 2023.
CITY SERVICES AMOUNT
SPECIAL EVENT APPLICATION &ADMIN.FEE $160
POLICE DEPARTMENT $14,258
PUBLIC WORKS $6,110
TOTAL $20,528
REFUNDABLE SECURITY DEPOSIT*$500
REFUNDABLE
SECURITY DEPOSIT*:A $500 refundable security deposit is requiredand will be applied only if there
is event-related damage or trash remaining post event.
OUTSTANDING BALANCE:The applicant has no outstanding balance with the City.
ATTACHMENTS:Resolution
Approved Resolution #044-21-15664
Special Events Application and Supporting Documents
3
THE CITY OF PLEASANT LIVING
6
RESOLUTION NO . 044-21-15664
A Resolution authorizing the City Manage r to pe r mit Rotary Foundation of South Miami, Inc.
to host its 36 th annual South Miami Rotary Art Festival on February 26th and 27 1\ 2022; to
waive certain Special Event fees and notification/petition requ irements; and, to reserve
future even t dates.
WHEREAS, South Miami Rotary Foundation of South Miami, Inc. ("the applicant"}, a 501(c)(3}, has
submitted a special event application to host its South Miam i Rotary Art Festival ("the Art Festival") on
Saturday, February 26, 2022 from 10:00 a.m. to 6:00 p.m. and Sunday, February 27 , 2022 from 10:00 a.rn . to
5:00 p.m.; and
WHEREAS, the applicant would like to host its 36 t h annual Art Fest ival on 72 nd street (Sunset Drive)
from 57 th avenue to South Dixie Highway and assemble 10'x10' tents located along the str eet showcasing
artwork as well as food vendors . The applicant is also requesting to utilize City Hall's parking lot for vendor
parking during the event; and
WHEREAS, the applicant is responsible for submitting payment for the following services
rendered by the City no later than Friday, March 4, 2022; and
CITY SERVICES AM OU NT
SPECI AL EVENT APPLI CATION & ADMIN . FEE $160
PO LICE DEP ARTMENT $14,258
PU BLIC WOR KS
WHEREAS, the applicant is requesting a fee waiver for the following City services:
CITY SERVICES AMOUNT
PA RKING METERS ($7 5 X 73 METERS X 2 DAYS) $10,950
STREET CLOSURE & MOT $1,470
TOTAL AMOUNT REQUESTED TO BE WAIVED $12,420
WHEREA S, the applicant is requesting a one (1) week time extension on payment of City services after
the event; full payment is anticipated to be made to the City no later than March 4, 2022; and
WHEREAS, the applicant is requesting a waiver of the Notification/Petition form, which requ ires the
applicant to obtain signatures of approval from a majority of the business affected by the street closure ; and
WHEREAS, upon approval of th is event, the applicant must provide the City with the required
Cert ificate of Liability Insurance that complies with the City's standard insurance requirements, incl uding
naming the City of South Miami as an additional insured prior to the event no later than fourteen (14) days
prior to the event; and
WHEREAS, the applicant has requested to reserve futu re festiv al dates fo r the follow in g three (3)
years: February 25 th -26th, 2023; February 24 th-25 th, 2024; and , February 22 n d -23 rd , 2025.
Page 1 of 2
7
Res. No. 044-21-15664
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein .
Section 2. The City Manager is hereby authorized to permit South Miami Rotary Foundation of South
Miami, Inc. to host its South Miami Rotary Art Festival on Saturday, February 26, 2022 from 10:00 a.m. to 6:00
p.m. and Sunday, February 27, 2022 from 10:00 a.m. to 5:00 p.m., located on 72 nd street (Sunset Drive) from
57 th avenue to South Dixie Highway.
Section 3. The City Manager is hereby authorized to waive certain special event fees-Parking Meters,
Street Closure and MOT-in the amount of $12,420 dollars, and to waive the Notification/Petition form, which
requires the applicant to obtain signatures of approval from a majority of the business affected by the street
closure.
Section 4. The City Manager is hereby authorized to extend time on payment of City services rendered
by the applicant no later than March 4, 2022.
Section 5. The City Manager is hereby authorized to reserve future event Art Festival dates on behalf of
the applicant for the following three (3) years: February 25 th-February 26 th , 2023, February 24 th-February
25 th , 2024, and February 22 nd -February 23 rd , 2025.
Section 6. Corrections. Conforming language or technical scrivener-type corrections may be made by
the City Attorney for any conforming amendments to be incorporated into the final resolution for signature.
Section 7. Severability. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
the remaining portions of this resolution.
Section 8. Effective Date. This resolution shall become effective immediately upon adoption .
PASSED AND ADOPTED this 22 nd day of April, 2021.
ATTEST:
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
:ldcllie
COMMISSION VOTE :
Mayor Philips:
Commissioner Harris:
Commissioner Liebman:
Commissioner Gil:
Commissioner Corey :
Page 2 of 2
5-0
Yea
Yea
Yea
Yea
Yea
8
City Commission Agenda Item Report
Meeting Date: April 22, 2021
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Agenda Item No:4.
A Resolution authorizing the City Manager to permit Rotary Foundation of South Miami, Inc. to host its 36th
annual South Miami Rotary Art Festival on February 26th and 27th, 2022; to waive certain Special Event fees
and notification/petition requirements; and, to reserve future event dates. 3/5 (City Manager-Parks & Recreation
Dept.)
Suggested Action:
Attachments:
MEMO-Rotary Art Festival 2022.docx
RESOLUTION -Rotary Art Festival.doc
Art Festival 2022-Special Event App. & Supporting Doc.pdf
1
9
THE OTY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: April 22, 2021
SUBJECT: A Resolution authorizing the City Manager to permit Rotary Foundation of
South Miami, Inc. to host its 36 th annual South Miami Rotary Art Festival on
February 26 th and 27 th, 2022; to waive certain Special Event fees and
notification/petition requirements; and, to reserve future event dates.
BACKGROUND: South Miami Rotary Foundation of South Miami, Inc. ("the applicant"), a
501(c)(3), has submitted a special event application to host its South Miami
Rotary Art Festival ("the Art Festival") on Saturday, February 26, 2022 from
10:00 a.m. to 6:00 p.m. and Sunday, February 27, 2022 from 10:00 a.m. to
5:00 p.m.
The applicant would like to host its 36th annual Art Festival on 72 nd street
(Sunset Drive) from 57 th avenue to South Dixie Highway and assemble
10'x10' tents located along the street showcasing artwork as well as food
vendors. The applicant is also requesting to utilize City Hall's parking lot for
vendor parking during the event.
According to the applicant, proceeds will fund college scholarships with
preference to South Miami at-risk students at the New World School of the
Arts and other various community programs.
The applicant is requesting a one (1) week time extension on payment of
City services after the event; full payment is anticipated to be made to the
City no later than March 4, 2022. Furthermore, the applicant is requesting
a waiver of the Notification/Petition form, which requires the applicant to
obtain signatures of approval from a majority of the business affected by
the street closure.
Upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's
standard insurance requirements, including naming the City of South
Miami as an additional insured prior to the event.
FUTURE RESERVATIONS: The applicant has requested to reserve future festival dates for the
following three (3) years: February 25 th-26th, 2023; February 24th-25th,
2024; and, February 22 nd-23 rd, 2025.
2
10
THE CITY OF PLEASANT LIVING
REVENUE:
FEES TO BE WAIVED:
REFUNDABLE
SECURITY DEPOSIT *:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The applicant is r espons i ble for submitting payment for the following
services rendered by the City no later than Friday, March 4, 2022 .
CITY SERVICES AMOUNT
SPECIAL EVE NT APPLICA TIO N & ADMIN. FEE $160
PO LICE D EPARTMENT $14,258
PU BLIC WO RKS
TOTAL
The appl ica nt is requesting fee waivers for the following City services:
CITY SERVICES AMOUNT
PARK I NG METERS ($75 X 73 M ETERS X 2 DAYS) $10,950
ST REET CL OSURE & MOT ~1,470
TOTAL AMOUNT REQUESTED TO BE WAIVED ~12,420
A $500 refundable security deposit has been submitted and will be appli ed
only if t here is event -related damage or trash remaini ng post event.
Resolution
Special Event s Appl ication & Supp orting Documen ts
3
11
~ 1i·-"f e)r. '!Alt 1\.-i ,'\.o l\)v 1
Soutlfvliami
SPECIAL EVENT APPLICATION
Permit#: 02.. lfo 2 L O \
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (&OJ days prior to the date of the event. Application submitted less than thirty (30) days prior to an event
wlll NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special
event in the Oty of South Miami.
APPUCANT INFORMATION. ~ ~f\tl.
APPLICANT NAME: lw.ri Chu1 TITLE: 0:hi L.i:M. ~ f e,~
DAYTIME PHONE= l"?V'SJ Bo?J--3::2:21 MOBILE= ~Me,,
EMAIL: hA clea eJ I & ck.cl, C;bDf.€ G CM. '
2nd coNrAcrNAME: \N~ { ~ TITLE= C.lcQ,ic ~i,<Ac:'
DAY TIME PHONE, =~ 2,:;; !:.: ,= . MO"'" (:o i;) £A:'V ? 1, i;-1v
EMAIL: c.L __ ---tlt>---~'" °"t-f:kOI· ava
ORGANIZATION INFORMATION
::::E:,O;~~N:;;: -t~t-~ ~~~& t
PRESIDEITT/MANAGER NAME:~ H. <;;i., ~r:smu PHONE: C,0:s:):=ts::, • 1m fis .
Is your organization a non-profit, SOl(c) (3) certificate holder? O NO ~S -If VES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: @"(ESTIVAL/CELEBRATION □ RUN/WALK 0 FILM/PHOTO PERMIT
0 CHARITY O OTHER: __________ _
NAME oF EVENT: 3ktt,..,, tsl\l\W ?JMZ,Pn f\.14.'a I\½. t,~ feet fi ~tt,· l;Jcil
LOCATION OF EVENT: $0 J\ ~e.t Do:, &d:u,tto Ru ~ + V r 1
EVENT DATE(S): B,Jr % + 'kl, 1b 'LJL, D NEW EVENT ria'fiETuRNING EVENT
WILL THIS BE AN ANNUAL EVENT? 0 NO ~ IF YES, THIS IS THE ..11,. VEAR OF THE EVENT
ANTICIPATED ATTENDANCE: 1,-&'°1 0 Ol) ACTUAL EVENT TIME:_ .. _ AM'PM to __ AM/0 M
ASSEMBLY DATE(S): <5ak-f.ok, 'kb ,'Vv SETUP TIMES: --1L__G,M to ~/PM
BREAKDOWN DATE(S)~M, tf,{r, 'if?~DOWN TIMES: 5 A~ to+ AM~
fi.b. Ztt/~ zoz.2.: 1e /PH-(pp~ 1
j=eb. 2 7~ 2e,z2: 10 /9H-S-/'M · -
-,
12
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
i0.{9rmafon. If additional space is needed please use a blank sheet of paper and attach to the application.
\"e h1\ " ~\-w< h o.L no <Al
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
~cation is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
D Applicant/Organization owns the requested event location
D Applicant/Organization will be using private property
Comments/Restrictions: _____________________ _
Property Owners Name: lA!'\ \)\ ~ \)\It)\ ~, dffi\ Phone: ,S~5 vlO~ \0056
Property Address: U , a\) S \l\)j t \ ~ n v( s~\)"' ~, a ITH t l 3 3 ,:11
\J\a\,a c. GnueL
PRINT APPLICANT'S NAME APPLICANT'S TITLE
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
___ Dayof _____ ~a
Notary Public in and for ___ _
County, State of _____ _
Signature (NOTARY PUBLIC)
2
r
13
POLICE DEPARTMENT
Off~ pollce officers are required for street closures as determined by the Police Department. You will
be required to hlse off-duty police officers if your event lndudes street closures, alcohol sales or larp
crowds over SO people. Applicants will be responsible to pay for off-duty officers prior to the event date.
No
□
□
WIii your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over SO people
at any one Siven time?
□ WII you be reque,111..ij' of off.duty pofla! officers?
If YES. how many Please note: If you answered NO, to this
question off-duty rs still be assigned to your event at a cost to
the applicant If deemed necessary.
If NO, please deraUle why you feel the event wDI not require off-duty officers.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closuses you are requestfns for your event Including street, sidewalks and right-of-ways.
\\>,, MlA oq:w ""' cSJM«s.e.t: ~ ~ ~ ~J +U, 1
Please nate: All closures require City commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be ldentffied on the site map.
PLANNING AND ZONING
Yes No
~ C WUI you be hanalng any banners over public streets or pole banners? If
CODE ENFORCEMENT
YES, a separate Banner Appllcatlon with the City of South Miami Planning
& Zonlns Department wm be required.
Please na11e: Only S01(cl(3) crpnlzatlons may apply for a banner appflcatlon. All
requests for banners tNer public streets must be reviewed and pre-approved. A
501(c)(3) cerdflcate, Insurance and photos of the banner must be lnduded with
the appllcatlon to the Plannlna & zoning Department.
Have you notified the event location neighbors or businesses about your
event?
3
0
14
WIU YoU be having any music and/or amplified sounds during your event?
WIii your event be starting before 8:00 AM?
Will any music and/or amplified sounds play past 9:30 PM?
PARKS AND RECREAnON
Yes
□
□
□
~
[!I' Will this event take plate in any of the South Miami City parks and/or
racreatfon fadlltles?
Please note: A rental fee will be applicable If a city park Is belns used.
WIii this event require the use of any Department equipment (stage)?
If YES, please spacffy llze ofthe stase requestrna: ______ _
WIii this event require the use of any Department staff?
PARKING DMSION
; No
□
~ □
D
PUBUCWORKS
r No
□
13" a
~ □
WIii you be renting any City parking meters? If YES, how many __ _
Please note: All closures er Interference on risht-of-ways that Includes parldng
meters will be required to pay the dally meter fee.
Do you have enough on-site parkfng ta accommodate your event?
Will your event Involve the use of a shuttle and/or alternate parking
sites?~ ~A_~ NJ,~ i-~ ~
-¾A
WIii your event Interfere with any public rf&ht-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any fuU and/or partial right-of-way dosures?
Please note: Any rfaht-of-way dosures will require at least one off--duty officer
per comer and the rental of barricades.
Would you llke the City to provide ;f u with any additional barricades for
yourevent? lfYES,howmany ~.
garbageduringandaftertheevent? ~<J., ~ ~QWY~ ~ □ Will your event require City Staff to;ve recyclab'! ~• waste and,.,.11 ... L,I A
If NO, please describe your plans for the cleanup and rem !' _of_ ~t!_able goods, waste a,w ..._ 11
prbage durlns and after your event. ~ ~ {!,~ Q/'\ta
ADDITONAL EVENT FEATURES
□ Temporary Fencing 0 Inflatables/Rides ~eMusic
4
1r
15
~ns/Banners
D Tents or canopies
~dltlonal Barricades O .9rn Flames
Cit"Electrlcal Services/ Generators [3"""Pon-A-Johns
a Other: ____________________ _
Please note: If any of thefoUowtng apply, a separate narrative description of each additional feature may be required
by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit
at the cost to the appftcant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or orpnlzation along with the completed Special Events Application. It is at the discretion of the
City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months.
~ N□o t:J WIii you be submitting a letter for the waiver of fees?
If YES. please 11st au fees that wW be requested to be waived:
M.tn&~tf~ Ci.c4~ li[\C]';\tfuert
ALMJmLL PHOTOGRAPHY
Type of Production: ____________ --::.,..... _________ _
Special Effects or weapons: ________ ,...... ____________ _
ease Camp Location: _______________________ _
Number of Cast: ____ _ Extras: ______ _
'J\'pe ofVehlde: ____ ~---------Total Vehicles: ____ _
DEPARTMENT DIRECTORY
Special Events DlvlsJon (305) 668-3873
Publlc war1cs a En&lneertna (305) 403-2063
Cade Enl'aratment (305) 6f)B.7335
South Miami Polim
Parks and Reaeatlon
Planning and Zontns
INDEMINIFATION AGREEMENT
(305) 663-6301
(305) 668-3876
(305) 663-6326
5
11
16
• ~o~
('MAN.\
n11S AGREEMENT ("Agreement"] Is entered Into by ancl between &~ ~in.J(~•}'t&\, a.I \ ~
(.,Appllcan~). and the Qty of South Miami ("Qty") on the date on which the lastof e 7rttes executes this ""f
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Appllcatlon to the City for (event tltte)
~#<h~ ~~~~ {!, ~ {,)G l loeotio,]o,
(date{s)} • ~ . ("Special Event"); and WHEAAS, pursuant to of the Oty's Code
and the Oty's Sped~ ~ Regulatlons, the Applicant must execute an Indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, In consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which Is hereby acknowledged, the Parties hereby ae,-ee as follows:
1. The above recitals are true and correct.
2. Applicant agrees to Indemnify, defend and nold the City, Its officers, affiliates, employees, successors and
assigns ( collectively "lndemnltees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event Is held Including any personal Injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or llabllltles included in and about the defense or
settlement of any clams, and the investlgatlon thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall he maintained In acccrdance with Florida Department of Transportation (FOOT}, Miami-Dade
County standards and any additional requirements by the Oty of south Miami Public Worts Department
and Ponce Department.
5. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shafl be restored to its original condltlon or better and as accepted by the
Owner caused by applicant or any of Its agents, servants or employees, Invitees and onlookers.
7 . If all restoration work Is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional Incidental fees.
8. Appllcant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of south Miami Special Event Coordinator at least forfy-elght (48) hours prior
to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signato~) on the date set forth helow and notarized.
~At:~~NT"S r~LvA Arit1J:~e ~
DAT~k, '4,1.l)'vl
ROUTE/MAP
6
17
..
A map of the event site Is required and should Indicated the event layout with proposed attractions,
recommended street ctosures. parade or run/Walk routes, etc. Please draw your map an the space
provided below. or attach a map to the appllcatlon upon submittal. The following must be Identified and
labeled
1. Eventane (81188t8, blcfS., etc.> a. cano,le8, tams. stallJ8 s. Fenclnf,'Ban'fCll88 r. Fflltakl faClllllaB
2. Routes (l8C88. pa,adal. etc.) 4. Reslrvom facllltles 8. Off dldy pollce offfcela 8. Parlcln&Area
7
18
We, the undersigned business and/or residents, have been notified of street closu res associated with
the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware
that this response may not effect this application being disapproved.
Re sid~nVGu!'>i1~ess ~a-,, C(1tl,~C! Nom~.'Tttlc P'1oric 'llo. S,gnr,rurr, Cnccl< one
□ Agree D Disagree
D Agree D Disagree
D Agree D Disagree
0 Agree D Disagree
/
0 Agree D Disagree
/ 0 A!ifee D Disagree
/ / D Aflee D Disagree
\ ; 7---0 Agjee 0 Disagree
~\\ \ D Agjee 0 Disagree
' 1 D Agree D Disagree
_i.
/ D Agree D Disagree
/ 0 Agree D Disagree
D N!fee 0 Disagree
D Agree 0 Disagree
0 Agree 0 Disagree
0 Agree 0 Disagree
D Agree D Disagree
0 Agree D Disagree
FINAL CHECK UST
8
19
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
~ APPLICATION:
l2f APPLICATION FEE:
if SIGNATURES:
12('°EVENT NARATIVE:
N/f'O NOTIFICATION FORM: /ez ve~f pa,'v e y
~-
~SITEPLAN:
[2('coPY:
SUBMIT APPLICATION TO:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
The name, signature, address and phone number of each person
who is either a property owner or lessee within the requested
event area must appear on the sheet.
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 Email: yvaldes@southmiamifl.gov
Once the application has been approved processed and the date has been reserved the following must be
submitted prior to the event date.
~NSURANCE:
~EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset Drive
South Miami, FL 33143) as an additional insured, in the amount
of $1,000,000.
All other City service fees including but not limited to, Off-Duty
Police, Public Works, Parking Meters, etc. will be due ten {10)
days prior to the event date.
9
1F
20
...... :· ......
South Miami Rotary (g[J
/JiR~r FestiV31
PO Box 430953
South Miami, FL 33243
April 2, 2021
Ms Shari Kamali, City Manager
Oty of South Miami
Sunset Drive
South Miami, FL 33143
Dear Ms Kamali,
After a couple of years of necessary dormancy from our normal lives, we look forward to retuming to
more nomudcy in 2022. W'tth this Jetter, I am delivering to the city the application package for the
36th amwal South Miami Rotary Arts Festival for February 26 & 'r1, 2022.
Enclosed are checks in the amount of $160 for the Special Event Application Fee and Administrative
Fee.
We request that in the Resolution drafted for the Commission you please include waivers from the
foDowing sedions of Ordinance 158 if it is still in effect
6.3 Which requires us to obtain signatures of approval from a majority of the business affected
by the stMet closure.
6.4 Those provisions pertaining to road closure costs and parking revenue
6.6 The requirement that costs of police and any other department employment be paid prior to
the permit being issued.
All of the waivers that we request are in keeping with the long standing policy of the Cty of South
M"wni which bas always re.cognized the value to the city of the South Miami Rotary Art Festival. We
bring approximately 24,000 visitors to the city over a two day period, many of whom return
throughout the year to spend money in the downtown area.
21
Additionally, we request that the following dates be reserved for future Rotary Arts Festivals. The
festival is always the weekend after President's Day:
Feb 25 & 26, 20'23
Feb 24 & SS, 2024
Feb 22 & 23, 2025
Furthermore, being the weekend after President's Day when the Coconut Grove Art Festival and the
St. Stephen's Art Festival take place. a number of those 8J1ists remain in hotels and motels to
participate in our festival, something they were unable to do when we were always the last weekend in
February. This benefits our local tourist industries.
Profits from our festival are used to fund annual college scholarships with preference to a South
Miami student at the New World School of the Arts. We have been giving scholarships to needy
children in South Miami for at least the past 20 years.
Additionally. we are involved with the South Miami Parks and Recreation Department's after-school
tutoring program, swim program, and children's nutrition program
The city has always recognized the value of our art festival to bring many return visitors to South
Miami raising awareness of all that the city bas to offer.
Should you have any questions, please contact me at mchael@chaelcoopercom or call 305-803-7331.
Very truly yours,
:Mari~
Marice Chael
City Liaison
South Miami Rotary Art Festival
Rotary Foundation of South Miami
Always the weekend after President's Day.
17
22
l.JJ'/G!'J'; oj
C 01J ~01~.:.Tl 01 r.::
QepaUJDent of stale I Dlyfslon of Corporattons I search Records , ~ ,
Detail by Entity Name
Florida Not For Profit Corporation
ROTARY FOUNDATION OF SOUTH MIAMI, INC .
.ElDog lo(orrnatloo
Document Number
FEI/EIN Number
Date Flied
State
Status
Last Event
Event Date Flied
Event Effective Date
~
% DAVID JACOBS
N51408
65-0366159
10/22/1992
FL
ACTIVE
AMENDMENT
07/26/2019
07/01/2018
6401 SW 87 AVENUE, #115
M~MI, FL 33173
Changed: 01/06/2016
MnlllngAddrass
% DAVID JACOBS
6401 SW 87 AVENUE, #115
M~I, FL 33173
Changed: 01/06/2016
flnlsterad Agent Name & Address
JACOBS, DAVID
6401 SW 87TH AVENUE
SUITE 115
Ml'AMI, FL 33173
Name Changed: 01/19/2000
Address Changed: 01/06/2016
OfflcerlDJrector Detail
Name & Address
Title VP
DIVISION OF CORPORATIONS
1r
23
MCNABB, JEFFREY
18544 SW 84 CT
MIAMI, FL 33157
litleT
REITNAUR, DOREEN
15100 SW 71 CT
MIAMI, FL 33158
Title President
NEGRON.RENE
10446 NW 46 ST
MIAMI, FL 33178
Title Secretary
BOOK, ELLEN
2706 N Greenway Dr
Coral Gables, FL 33134
Annual Repm::1§
Report Year
2019
2020
2021
Flied Date
02/06/2019
01/15/2020
01/27/2021
Document lmagn
0112112021 -ANNUAL REPORT
01(1512020 ANNUAL REPORT
0112s12019 -Amendment
02/0612019 -ANNUAL REPORT
0§125/201§ Amendment
01(17/2018-ANNUAL REPORT
03I13/2017-ANNUAL REPORT
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF format
,.01,..I0,..6,...12...,0.,.1...,6_-..,A.._N.._N.,.U.._AL""""R""E ... P..,O.._R .. T. __ _:Vi~1e:.:w image in PDF format
06109/2015-ANNUAL REPORT View image in PDF format ------------
0112mo14 -ANNUAL REPORT View image in PDF format
02/03/2013 -ANNUAL REPORT View image in PDF format
011omo12 -ANNUAL REPORT View image in PDF format
0112112011 -ANNUAL REPORT
0113912910 -ANNUAL BEPQRT
View image in PDF format
View image in PDF format
04/23/2009 -ANNUAL REPORT View image in PDF format ------------
0111712008 -ANNUAL REPORT View image in PDF format ----
01/18/2007-ANNUAL REPORT View image in PDF format ------------
03/21/2006 -ANNUAL REPOBT ___ Vi_ew_im_a_g;_e_in_PD_F_fo_nn_a_t_
02/02/2005 -ANNUAL REPORT __ Vi_1_ew_im_a....cg_e_in_P_O_F_f_o_nn_a_1 __
01/08/2004 -ANNUAL REPORT View lmage in PDF formal
n1 IMl?M~ -tit,Jt,Jf lb.I s;i::i::,ns;T
24
wrreea0:YYM-rnr,wthnht vu,
Q1M8120Q2 -ANNUAL REPORT View Image In PDF format
01,p2001 -ANNUAL REPORT View Image In PDF format
93M91200Q -ANNUAL REPORT View Image In PDF format
Q121(1999-ANNUAL REPQRT View Image In PDF fonnat
P2fll5/1998 -ANNUAL REPORT View Image in PDF formal ____ __: ______ __,
PfflR/1997 -ANNUAL REPQRT View Image In PDF format
05tD1(1996-ANNUAL REPORT View Image In PDF format
05fP1/199§-ANNUAL REPQRT View Image In PDF fonnat
25
Submitted To:
Name of Event:
Police Department
Event Cost Estimate
Yvette Valdes, Special Events Coordinator
Rotary Art Festival
Event Day/Date (s): February 26 & 27, 2022
Times Hours Hourly Cost
Supervisor 0400(Sat)-42hrs
2100(Sun)
Officer 0400(Sat)-200hrs
2100(Sun)
Swat 1000-32hrs
1800(Sat&
Sun)
Staff 1000-16hrs
1800(Sat&
Sun)
Equipment:
Barricades Flat Rate (Per Order)
Additional fee per Barricade -$3.00 (Qty. Q)
(2) Police Vehicle
$57.00
$47.00
$47.00
$60.00
Extended Cost
$2,394.00
$9,400.00
$1,504.00
$960.00
$
$
$
$
Total
$14,258.00
!Grand Totsl: $14.258.00
Date Prepared Captain Larry Corbin
26
TliE CITY OF l'LtASANT ll\llNC
Public Works Department
EnnC Cost Estimate
Submitted To:
Name of Event:
E,·ent Date {s):
Y,•ette Valdes
Chamber South Art Festi\•al
Fcbrua11· 26-27, 2022
DaJ·l Times Hours Hourly Cost --Suocnisor 5:00AM -7:00PM 14 $45.00
EmDlovee# 1 S:OOAM -7:00PM 14 $40.00
Employee#l S:OOAM-7:00PM 14 $40.00
EmDlovee#3 5:00AM -7:00PM 14 $40.00
Emoloyee#4 5:00AM -7:00PM 14 $40.00
Dav2 Times Hours Hourly Cost
SuPCrVisor 8:00AM -9:00PM
Emnlovcc# 1 8:00AM -9:00PM
Emol0\1ee # 2 S:00AM -9:00PM
Employee# 3 8:00AM-9:00PM
EmnJoyee # 4 8:00AM -9:00PM
Materials:
Day 1 -Public Works Fees & Materials
Day 2 -Public Works Fees &. Materials
Equipment:
Barricades Fial Rate (Per Order)
13
13
13
13
13
Day 1-Additional fee per Barricadc-$3.00 (Qty. 50)
Day 2-Additional fee per Banicadc -$2.00 (Qty. 50)
Date Preparcd: _ ___,o...,4,_..0=9/2=0=2=1-
$45.00
$40.00
$40.00
S40.00
S40.00
-
-Extended Cost Total
$630.00
$560.00
$560.00 $2Jl70 -$560.00 i
$560.00
Extended Cost Total
$585.00
$520.00
$520.00
$520.00
$520.00
·-·
51,665
Sl25.00
S12S.00
S7S.OO
SIS0.00
Sl00.00
27
Valdes. Yvette
From: Aurelio Carmenates
Sent:
To:
Tuesday, April 13, 2021 2:10 PM
Valdes, Yvette
Subject: RE: Rotary Art Festival -Cost Estimate
Below are the REVISED fees for Rotary Art Festival 2022, per the Fee Schedule:
Rotary Art Festival 2022
Temporary full road closure= $25 ($0.25 x Approx.l00LF)(Both directions) = 3080LF x .25 = $770 (Note: Assume 50ft of
side street closure for 59Ave, 58Ct, S8Ave and S7ct = 250ft)
The MOT fee for roadway = $100 x S directions = $500
Temporary Staging Area = $200
Total = S 1,470
Thanks,
AU/l£LIO J. CA.lllll!NATES, P .E.
C-1pit.al Jn2prnvemenl Program Pro.k•ct ill;m;ll{t?r .'7',
South'Miami
Public Works Engineering & Construction Division
6130 Sunset Drive
Miami, Fl 33143
Main: (305)-403-2072
Fax: (305)-668-7208
ATTENTION: This e-mail may contains PRIVILEGED AND CONFJDENTJAL INFORMATION intended only for the use of the
addressee named above. If you are not the intended receiver, you are hereby notified that any dissemination of this communication is
strictly prohibited. If you have received this e-mail in error. please immediately notify us by telephone. call collect if outside of your
area code and delete this e-mail. We will reimburse you for the cost of your long distance call. Thank you. Please also note: All e•
mails to and from this e-mail site are kept as a public record. Your e•mail communications, including your e--mail address may be
disclosed to the public and media at any time pursuant to Florida Statutes, ch. 119.
From: Valdes, Yvette <YValdes@southmiamifl.gov>
Sent: Tuesday, April 13, 202111:12 AM
To: Aurello Carmenates <Acarrnenates@southmiamifl.goV>
Subject: RE: Rotary Art Festival • Cost Estimate
Would I deduct $100 or $500 for the total of each direction? can you please resend it with the accurate total so there
aren't any confusions when I submit for commission?
Thanks in advance
Yvette E. Valdes
1
28~ .
29
I Permit #: Q 2. :2..5'1.'2..0 I
THE-OT\' OF PLEASANT tlVJNG
SPECIAL EVENT APPLICATION
This application must be submitted for special events that wlll be held on city property or requiring city services at
least sixty {60) days prior to the date of the event. Applicatlon submitted less than thirty (30) days prior to an
event will NOT be accepted. Please refer to the Special Events Handbook for more Information about applying for
a speclal event ln the City ofSoutll Miami.
APPLICANT INFORMATION
APPLICANT NAME: ~ ... . ~ TinE: fetZi v?d? Lda.JS2Y\1
DAYTIME PHONE: 0D0e®U21 MOBILE: _ __,~~!(\(!i----,.,· 2..___ __ _
EMAIL: Mcka1L@ clacl,e&o~• CttM.
2nd CONTACT NAME: ~L., t<,a..-hhl TITLE: f-ii 5!4\/A:Q C!.tl -~
DAYTIME PHONE: b o -s):t't I\, -~ 1--t?c MOBILE, @ u sJtm-B1: rr
EMAIL: l 1-<.aJ..Y'v& bT"lti!JIC.f,,g.:Ss 1. ~
ORGANIZATION INFORMATION
NAMEOFORGANIZATION: ~~ ?-!~-~· ~=m,tl; ~
ADDRESS: !-D.:Box &_ ?~ ~ _M"~\/)t,f'
~I l(A le
PRESIDENT/MANAGER NAME= f",vil\ GiD<ce,_ PHONE: elS) s'1J1. ... 'l,,,1t"7
Is your organization a non-profit, 501(c) (3} certificate holder? D NO DYES -If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: ei{ESTIVAL/CELEBRATION O RUN/WALK O FILM/PHOTO PERMIT
'?J~~R~ NJ.du □ OTHER:
NAME oF EVENrf: ~c.9~ ~ N1-M~ bet: :µ'.Gti, v.Jl
LOCATION OF EVENT: _____________________ _
·£VENT DATE(S): fi,Lo. ~ -1),.b, ']}) /J;'?) 0 NEW EVENT ~TURNING EVENT
WILL THIS BE AN ANNUAL EVENT? □ NO efvES IF YES, THIS IS THE ~R OF THE EVENT
ANTICIPATED ATTENDANCE: iv;;: 0<10 ACTUAL EVENrf TIME: ~PM to -h../6AM~
ASSEMBLYt'JATE{S)StL !]Jr 1-£, '\JQ SETUPTIMES:~PMto~PM
BREAKDOWN DATE(s)S lM,'fit. U,DJ}EAKDOWN TIMES: __J_ AM6to --l-AM~
1
"
30
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory 9'f any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the
appllcatf on.
LOCATION APPROVAL
If the organization is a tenant and/or renter of the ~vent locatfon, please have the property owner
complete the following.
Mark all that apply:
~cation lsCltyofSouth Miami property"(street, sidewalk, right-of-way, park, etc.)
D Applicant/Organization owns the requested event location
0 Applicant/Organization will be using private property
comments/Restrictions: ________________________ _
Property Owners Name: V-'hj ~ ~ ~Phone: (?P~,) bli?)-b2 re
Property Address: h \:312 ScMP::t (6:Y\vo Sc tvwxl'M ?j~ \ 4::1
I am __ .....,,,./ ____________ [Print name of Property Owner]
7
Under penalties of perjury, I declare that I have read the foregoing application, Including the Information that
has been inserted into this fonn, and the facts stated in this document are true.
1 PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and s om before me, this
____ D of _____ __,a
Notary P lie in and for ____ _
Coun ,Stateof ______ _
2
31
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds over 50 people. Applicants will be responsible to pay for off-duty officers prior to the event
date.
No
□
□
□
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at any one given time?
Will you be requesting the use of off~duty police officers?
If YES, how man,t\o ti< Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary.
If NO, please describe why you feel the event wlll not require off-duty officers.
STREET, SIDEWALKS AND RIGHT -OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
Vsa. !Ji\i\ ~ u<;.a"¾ S::1MA-it ~ hd:we~ F,o.,i PJl-t-US t
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
IZ( □
□
Will you be hanging any banners over public streets or pole banners? If
YES1 a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
Please note: Only 501(c)(3) organizations may apply for a banner application.
All requests for banners over public streets must be reviewed and pre-
approved. A 50l(c){3) certificate, Insurance and photos of the banner must be
Included with the application to the Planning & Zoning Department.
Have you notified the event location neighbors or businesses about
your event?
3
32
CODE ENFORCEMENT
□
□
No
□
~
Q/
Will you be having any· music and/or amplified sounds during your
event?
Will your event be starting before 8:00 AM? .
Will any music and/or amplified sounds P.lay past 9:30 PM?
PARKS AND RECREATION
Yes
D ~
[!(' WIii this event take place in any of the South Miami City parks and/or
D
PARKING DIVISION
PUBLIC WORKS
~
✓
✓
✓
No
□
□
D
No
□
D
□
D
recreation facilities?
Please note: A rental fee will be applicable if a city park is being used.
Will this event require the use of any Department equipment (stage)?
If YES, please specify size of the stage requesting: _______ _
Will this event -require·the ·use o1'any Department staff?
Will you be renting any City parking meters? If YES, how many __ _
Please note: All closures or Interference on rlght•of•ways that Includes parking
meters wlll be required to pay the daUy meter fee.
Do you -have enough-on-site parking to accommodate your event?
Will your event involv~ the use of a shl,!ttJ.te and/or alternate parking
sites? ~ ~Nil\ M.Q,tfi, ~
WIii your event interfere With any public right-of-ways, such as roads,
sidewalks, alleys, etc.?
Will your event require any full and/or partial right-of-way closures?
Please note: Any right-of-way closures will require at least one off-duty officer
per comer and the rental of barricades.
Would you like the City to provide It-with any additional barricades
for your event? If YES, how many _\ t1"D .
Will your event requlre City Staff to remove recyclable goods, waste and
garbage during and after the event?
If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and
garbage during and after your event.
4
33
ADDITONAL EVENT FEATURES
D Jemporary Fencing
lit Signs/Banners
0 Tents or Canopies
D Jnflatables/Rides
[B' Additional Barricades
0 Electrical Services/ Generators
~veMusic
D Open Flames
c;VPort-A-Johns
0 Other: ______________________ _
Please note: If any of the following apply, a separate narrative description of each additional feature may be
required ·by the City.with this application. Additionally, tents, open flames and signs/banners may require an
additional Permit at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or organization along with the completed Special Events Application. It ls-at the discretion of
the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2)
months.
No
□ Will you be submitting a letter for the waiver of fees?
FILM/STILL PHOTOGRAPHY
Type of Production: __________________________ _
Special Effects or Weapons: ......,:it-_______ _;. _____________ _
Base Camp Location:~--------------------------
Crew: ______ _ Extras: --------
DEPARTMENT DIRECTORY
Special Events Division (305) 668·3873
Public Works & Engineering {305) 403-2063
Code Enforcement (305) 668-7335
Tot a I Vehicles: ____ _
South Miami Police
· Parks and Recreation
Planning and Zoning
{305) 663-6301
(305) 663-6326
5
34
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Appll ation to the City for (event title) . -..--\ t • {location) on
--....:~~~'""""1o4 ..... ~..,y~:....,.~:....-.·· {"Special Event"}; an WHERAS; pursuant to of the City's Code
s Sp clal Event Regulations, t e Applicant must execute an Indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in cohslderatlon of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufflclencv of which Is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to Indemnify, defend and hold the City, Its officers, affiliates, employees, successors and
assigns { collectively "lndemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or Uabllltles included In and about the defense or
settlement of any dams, and the Investigation thereof, except to the extent caused by lndemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained In accordance with Florida Department of Transportation (FOOT), Mlaml•Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
s. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of Its agents, servants or employees, Invitees and onlookers.
7. If all restoration work Is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost .of restoration and
additional Incidental fees.
8. Applicant must pay all fees prior to the date of thelr event(s).
IN WITNESS WHEREOF1 each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(les) on the date set forth below and notarized.
I am N¼ a k {?_..1.. Q ke{ [Print name of Applicant}
Under penalties of perjury, I declare that I have read the foregoing application, Including the Information that has
been inserted :~~thl~ and the facts stated In this document are true.
~Q__ ~, 5, !\Mt), cc; DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this , "t"\c:O,e
day ':~...,/..,;,.~~:= c:::.Jo~,..,.1111...,,'-=+.:F_::, -v
Signature (NOTARY PUBLIC)
_,.~ .... ~~••i,;~••,, KRISTEN THOMAS • /i,rn-~ .. ~t-\ Notary Public-State of Flonda
t~ • A.; jI Commission I GG 194136
'-t~0 , ,•if/ My Comm. Expires Jul 6, 2022
............ Bonded through National Notary Assn.
6
35
ROUTE/MAP
A map of the event site Is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a m_ap to the application upon submittal. The following must be identified and
labeled
1. Event site {streets, bldg., etc.) 3. canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes (races. parades, etc.} 4. Restroom facmtles 6. Off duty pollce officers 8. ParkfngArea
36
·NOTIFICATION/PETITION
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s}. We are also
aware that this response may not effect this application being disapproved.
Resident/Business Name Contact Name/Title Phone No. Signoturc Check one
D Agree D Disagree
D Agree □ Disagree
D Ag/ee D Disagree
D AgJee D Disagree
□ Agree D Disagree
0 Agree O Disagree
□ Allee D Disagree
D Af/ee D Disagree
.l ..... D Agree D Disagree
~ V"~ D Ag/ee D Disagree ' '
'\ I □Agree D Disagree
□ Agree O Disagree
D Agree D Disagree
,,
D Agree D Disagree
. D Agree D Disagree
D Agree D Disagree
0 Agree D Disagree
□ Agree O Disagree
8
37
FINAL CHECK LIST
This nst is to ensure that all nf:!cessary documentation Is included and that all required procedures are followed.
The Special Event Coordinator will check the application against this checklist to ensure all information was
submitted correctly.
0 HANDBOOK:
. ~ APPLICATION:
@APPLICATION FEE:
@SIGNATURES:
5 EVENT NARATIVE:
NI A □ NOTIFICATION FORM:
~ SITE PLAN:
~OPY:
SUBMIT APPLICATION TO:
Received and reviewed the Special Events Handbook •
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
'
A $60 application fee and $100 administrative fee must
accompany your submission In check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
The name, signature, address and phone number of each
person who is either a property owner or Jessee within the
requested event area must appear on the sheet.
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 Email: waldes@southmia_mifl.gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
□ INSURANCE:
~ EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, FL 33143) as an additional insured;-in the
amount of $1,000,000.
All other City service fees including but not limited to, Off-Duty
Police, Public Works, Parking Meters, etc. will be due ten (10)
days prior to the event date.
9
38
Submitted To:
Name of Event:
THE CITY OF PLEASANT LIVING
Police Department
Event Cost Estimate
Yvette Valdes, Special Events Coordinator
Rotary Art Festival
Event Day/Date (s): February 25 & 26, 2023 .
Times Hours Hourly Cost
Supervisor 0400(Sat)-42hrs
2100(Sun)
Officer 0400(Sat)-200hrs
2100(Sun)
Swat 1000-32hrs
1800(Sat&
Sun)
Staff 1000-16hrs
1800(Sat&
Sun)
.FICA:
Equipment:
Barricades Flat Rate (Per Order)
Additional fee per Barricade -$3.00 (Qty. Q)
(2) Police Vehicle
$57.00
$47.00
$47.00
$60.00
Extended Cost
$2,394.00
$9,400.00
$1,504.00
$960.00
$
$
$
$
Total
$14,258.00
!Grand Total: $14,258.00
Date Prepared Captain Larry Corbin Approved by:. _________ _
Chief Rene Landa
39
Submitted To:
Name of Ji:vcnt:
Event Date (s):
Day 1
Supervisor
Emplovee# 1
Emolovee# 2
Employee# 3
Emplovee#4
Day2
Supervisor
Employee# 1
Employee #2
Employee# 3
Employee#4
Materials:
THE CITY OF PLEASANT LIVING
Public Works Department
Event Cost Estimate
Yvette Valdes
Rotary Art Festival
Fcbrua11i 25-26, 2023
Times Hours
5:00AM -7:00PM 14
5:00AM -7:00PM 14
5:00AM-7:00PM 14
5:00AM -7:00PM 14
5:00AM -7:00PM 14
Times Hours
8:00AM -9:00PM 13
8:00AM -9:00PM 13
8:00AI\f-9:00PM 13
8:00AM.:... 9:00PM 13
8:00AM -9;00PM 13
Hourlv Cost
$45.00
$40.00
$40.00
$40.00
$40.00
Hourly Cost
$45.00
$40.00
$40.00
$40.00
$40.00
Day 1 -Public Works Fees & Materials
Day 2 -Pttbli,c Works Fees &Materials
Equipment:
Barricades Flat Rate (Per Order)
Day 1 -Additional fee per Barricade -$3.00 (Qty. 50)
Day 2 -Additional fee per Barricade -$2.00 (Qty. 50)
Extended Cost Total
$630.00
$560.00
$560.00 $2,870
$560.00.
$560.00
Extended Cost Total
$585.00
$520.00
$520.00
$520.00
$520.00
S2,665
$125.00
$125.00
$75.00
$150.00
$100.00
jGrand Total: $6.110.00
Date Prcpm·cd:. __ 0=5;;.;./0=3=/2=0=2=2-Approved by:/."~ ·£~
/ Public, Worl.:s
40
Valdes, Yvette
Subject: FW: Rotary Art Festiva l 2023 -Co st Est imat e
From: Carlos Marenco <Cmarenco@la zparking.com>
Sent: Thursday, May 5, 2022 3:11 PM
To: Valdes, Yvette <YValdes@southmiamifl.gov>; Marenco, Carlos <CMarenco@southm ia m ifl .gov>
Subject: RE : Rotary Art Festival 2023 -Cost Estimate
EMAIL RECEIVED FROM EXTERNAL SOURCE
Hi Yvette,
I went and did a space count of the spaces they usually block during the fest ival. The total i
Here is the breakdown:
Sunset Drive-60 Spaces
SW 57 Court-6 spaces
SW 58 Ave -3 spaces
Municipal Lot -37 spaces. This is located on 58 Avenue between Sunset Drive and SW 71 Street . They put the port able
restrooms in that lot.
From: Valdes, Yvette
Sent: Thursday, April 28, 2022 1:53 PM
To: Corbin, Larry P.<LCorbi n3@ southmiamifl.gov >; John Reese <JReese@southmiam ifl .gov >; Aurelio Carmenates
<ACarmenates@southmiamifl.gov>; Marenco, Carlos <CMarenco@southmiamifl.gov>
Subject: Rotary Art Festival 2023 -Cost Estimate
Good Afternoon,
Rotary Art Festival has submitted an application to host their annual Art Festival once again in 2023. Please see details of
the event related info below and provide me with a cost estimate no later than COB Tuesday, May 3, 2022 . The
application with further details is attached if you need add itiona l information.
ROTARY ART FESTIVAL
Date: February 25 & 26, 2023
Street Closure: Sunset Drive from Red Road to USl (Map attached)
City Services: Police, Public Works, Parking, Street Closure & MOT
Set up : SAM -9 AM
Event: 9 AM -6 PM
Breakdown : 5 PM -7 PM
Parking: They have additionally requested to use the City Hall Parking Lot & Metrora il Sta tion .
FYI: They are also requesting to reserve future dates, please see the da t es below & ma r k your calendars.
Feb 24 & 25, 2024
Feb 22 & 23, 2025
Thank you ,
1
41
Valdes, Yvette
From:
Sent:
To:
Subject:
Attachments:
Good morning Yvette,
Aurelio Carmenates
Tuesday, May 3, 2022 10:09 AM
Valdes, Yvette
RE: Rotary Art Festival 2023 -Cost Estimate
Rotary Application 2023.pdf
Below are the fees for Rotary Art Festival 2023, per the Fee Schedule:
Rotary'ArtF-;;stival-2023 _...., .. --~~-~-·'-• -,~ -_ ----~----1
Temporary full road closure= $25 {$0.25 x Approx.100LF)(Both directions} = 3080LF x .25 = $770 (Note: Assume 50ft of
side street closure for 59Ave, 58Ct, 58Ave and 57ct = 250ft)
The MOT fee for roadway= $100 x 5 directions= $500
Temporary Staging Area= $200
Total = $ 1,470
Thanks,
AUREL/OJ. CARMEN.ATES, P.£
Capital Improvement Program Project Manager
1
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