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Res No 053-22-15806
RESOLUTION NO.: 053-22-15806 A Resolution authorizing the City Manager to execute a professional service work order to SRS Engineering I nc., for drainage improvements along SW 59th Avenue between SW 64th Street and SW 66th Street. WHEREAS, the City Mayor and Commission wish to improve the loca l ized flooding conditions along SW 59th Avenue between SW 64th Street and SW 66th Street; and WHEREAS, t he City Comm i ss ion budget ed fo r this project in the Capital Improvement Pro g ram 5- Yea r Plan; and WHEREAS, SRS En gin eerin g Inc., i s one of four firm s se lected by Resolution No. 060-17-14861, to provide professional service agreement for en gine e rin g services on as needed basis in accordance with Florid a Statute 287.055, "Cons ultants Competitive Negotiation Act"; and WHEREAS, SRS En gineerin g In c., submitted a revised proposal for profess ional e ngin eerin g service s; and WHEREAS, the sco p e of se r v ices, staff allocation a nd man-hou rs w ere negotiated ; and WHEREAS, t he amou nt of $27,360 was found to be comprehensive and cost effective in its design approach; a nd WHEREAS, the M ayor and City Commission desire t o authorize the City M anager to execute a profess ional service work ord er w it h SRS En gi n eerin g In c., to d es ign an d deve lop co nstruction documents for roadway and drain age im provem e nts along SW 59th Aven u e between SW 64th Street and SW 66th Street for a total amount not to exce ed $27,360. WHEREAS, the expenditure shall be charged to the Ameri can Resc u e Plan Act Fund Expense Line Item Account number 121-1730-541-6490 w hich has a balance of $27,360 before this requ est was ma d e. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA : Section 1. The foregoi n g r ec itals ar e h ereby ratifi ed and confi rmed as b e in g true and they are incorporated into this resolution by r efe ren ce as if se t fo rth in full herein . Section 2. The City M an ager i s hereby authorized to exec ute a profess ion al se rv ic e wor k order with SRS En gin ee rin g In c., to p rovi de Professio nal Eng in eeri ng Se rvices to design and develop construction docu ments for drainage im provements alon g SW 59th Aven ue between SW 64th Street and SW 66th Street for an amount not to excee d $27,360. Th e expe ndit ure is t o be cha r ged to the America n Rescue Plan Ac t number 121-1730-541-6490 which h as a balance of $27,360 before this request was made. Section 3 . Corrections. Co nforming language o r techni ca l sc rivener-type corrections m ay b e made by th e City Attorney fo r any co nforming amendments to b e in co r porated i nto the final re so lution Page 1 of 2 Res. No. 053 -22-1 5806 for sig nature. Section 4: Severa bility. If any section, clause, sentence, or ph rase of t his reso lution is fo r any rea so n held invalid or unco nstitutional by a co urt of compet e n t jurisdi ction, the ho ld ing sha ll not affect the va lidity of the remai n ing portions of this resol ution . Section 5: Effective Date: This resolution sha ll become effective i mmediately upon adoptio n . PASSED AND ADOPTED t his 3 rd day o f May, 2022. ATT EST : Cl ~C~1 READ AN D AP PRO V ED AS TO FORM, LANGUAGE , LEGALIT Y AN D EXECUTION THEREOF C Page 2 of 2 COMMISSION VOTE: 5-0 Mayor Philips: Yea Vice Mayor Harris: Yea Commissioner Gil: Yea Commissioner Li ebman: Yea Comm i ssioner Corey: Yea Agenda Item No:10. City Commission Agenda Item Report Meeting Date: May 3, 2022 Submitted by: Aurelio Carmenates Submitting Department: Public Works & Engineering Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to execute a professional service work order to SRS Engineering Inc., for drainage improvements along SW 59th Avenue between SW 64th Street and SW 66th Street. 3/5 (City Manager-Public Works & Engineering Dept.) Suggested Action: Attachments: Memo_Design_Serv_SRS_Drainage_Imp_SW_59Av__64-66st_.docx Reso_Design_Serv_SRS_Drainage_Imp_SW_59Av__64-66st_.docx SRS Professional Service Agreement.pdf SW 59th Avenue - Design 11-2-21.con.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor & Members of the City Commission FROM:Shari Kamali, City Manager DATE:May 3, 2022 SUBJECT:A Resolution authorizing the City Manager to execute a professional service work order to SRS EngineeringInc., for roadway and drainage improvements along SW 59th Avenue between SW 64th Street and SW 66th Street. BACKGROUND:The roadway segment of SW 59th Avenue between SW 64th Street and SW 66th Street is experiencing localized flooding during rainstorm events due to improper drainage in the area. To address the localized ponding, SRS Engineering Inc., will design and develop construction documents to provide new drainage system, new curb and gutters, regrade grass swales, and limited roadway reconstruction and roadway milling and resurfacing and restriping within the project limits. Drainage Plans will be submitted to RER/DERM for drainage review. During the bid/award phase, the services will consist of attending meeting, responding to any questions and providing clarification of construction documents to prospective bidders during the bid solicitation. As the next City’s rotation list consultant, SRS Engineering Inc., was requested to provide a proposal for drainage improvements. On November3, 2021, SRSEngineering Inc., submitted a revised proposal for roadway and drainage improvements that is comprehensive and cost effective for the services requested. SRS Engineering Inc., is one of four firms selected by Resolution No. 060-17-14861, to provide professional service agreement for engineering services on as needed basis in accordance with Florida Statute 287.055, “Consultants Competitive Negotiation Act.” AMOUNT:Amount not to exceed $27,360. Please refer to the consultant contract and fee schedule. FUND &ACCOUNT:The expenditure shall be charged $27,360 to the to the American Rescue Plan Act Fund Account number 121-1730-541-6490 that has a balance of $27,360 before this request was made. ATTACHMENTS:Resolution Professional Service Agreement SRS Engineering Inc., proposal dated November 3, 2021 2 5 feXHU~BT~ lPR@IFIEISDONAI!.. SERVnCCIE ~@~rEIEfr~iHEINIT "Profasslonal Gan<araill lEB'lglneell'ln1 Md ~h!tectur&O !GJrvlcei" IAIFQ #PW20 B ~0 :al THIS AGREEMENT made and entered Into this~ day of ~~ • 20~ by and between the City of South Miami, a municipal corporation (herieinafter referred to as Owner or CITY) by and through Its City Manager (hereinafter referred to as CITY or City Manager) and S: R. S 'E ~ §i.H•i:€ ~ 12,1 ~-1. Si , t cl c, who is authorized to do business in the State of Florida, (hereinafter referred to as the "CONSULTANT"). In consideration of the premises and the muwal covenants contained in this AGREEMENT, the parties agree to the following terms and conditions: 1.0 General Provisions 1.1 A Nodce · to Proceed will be Issued by the City Manager, or his deslgnee, following the signing of this AGREEMENT. This AGREEMENT does not confer on the CONSULT ANT any eltclusive rights to perform work on behalf of the Owner other than the work described In one or more Notice to Proceed (hereinafter referred to as the "WORK"), nor does it obligate the Owner in any manner to gua.rantee work for the CONSUL TANT. 1.2 The CITY agrees that It will furnish to the CONSULTANT available data and documents in the CITY possession pertaining to the WORK to be pem>nned under this AGREEMENT prompdy after the Issuance of the Notice to Proceed and upon written request of the CONSULT ANT. 2.0 Scope of SeCYices, The CONSULTANT shall perform the work as set forth io the Scgpe of Ser:vJces as described io the Notice to Proceed. 3. o Dme for Completion 3.1 The services to be l!"endered by the CONSULTANT for any WORK shall be commenced upon receipt of a written Notice to Proceed from the CITY subsequent to the execution of this AGREEMENT and shall be completed within the tJme set forth in the Notice to Proceed or other document signed by the City Manager, or deslgnee. 3.2 A reasonable extension of dme will be granted In the event there Is a delay on the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of work or should any other events beyond the control of the CONSULT ANT render performance of his dudes impossible. 4.0 Basis of Compensation: The fees for services of the CONSULTANT shall be determined by one of the following methods or a . combination thereof, as mutually agreed upon by the CITY and the CONSUL TANT. 4.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutually agreed upon by the CITY and the CONSULT ANT and If such an agreement is reached, it shall be in writing, signed by the CONSUL TANT and the City Manager and attached hereto as ATTACHMENT A: ◄.2 Hourfy rate fee: If there is no fixed sum or If additional work Is requested without an agreement as to a fixed sum, the CITY agrees to pay, and the CONSUL TANT agrees to accept, for the services rendered pursuant to this AGREEMENT, fees in accordance with the hourly rates that shall include all Tllomufl.hpe 10llll1016 Page 51 of 66 135 6 wages, benefits, overhead and profit and that shal0 be in writing. signed by the CONSULT ANT and the City Manager .nnd attached hereto as ATTACHMfE.NT ~- 5.0 Payment and Partjal Payments. The CITY will make monthly payments or partial payments to the CONSULTANT for all authorized WORK performed during the previous calendar month as set forth in the schedule of payment as set forth in ATTACHMENT A or, If no schedule of payment exhibit is attached to this AGREEMENT then payment will be made 30 days following the receipt of CONSULTANT's invoice as the work pro,resses but only for the work acwally performed and approved in writing by the City Manager. 6.0 Ri&flt of Decisions, All services shall be performed by the CONSULTANT to the satisfaction of the CITY's representative, who shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this AGREEMENT, the prosecution and fulfillment of the services, and the charact.er, quality, amount and value. The represermtive's decisions upon all clmlms, questions. and disputes shall be final, conclusive and binding upon the parties unless such determination is clearly arbitrary or unreasonable. In the event that the CONSUL TANT does not concur In the judgment of the representative as to any decisions made by him, CONSUL TANT shall present his written objections to the City Manager and shall abide by the decision of the Oty Manager. 7.0 Ownership of Documents. All reports and reproducible plans. and other data developed by the CONSULT ANT for the purpose of this AGREEMENT shall become the property of the OTY without restriction or limitation. 8.0 Audit Rights. The CITY reserve1 the right to audit the records of the CONSULTANT related to this AGREEMENT at any time during the execution of the WORK and for a period of one year after final payment is made. This provision Is applicable only to projects that are on a time and cost basis. 9.0 Truth-in Ne,gotjations: If the contract amount exceeds the threshold amount provided ins. 287.017 fOO" category four, the CONSULTANT shall execute a truth-In-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. In such event. the ori&inaf contract price and any additions thereto shall be adjusted to exclude any significant sums by which the City determines the contract price was lncrHsed due to inaccurate, Incomplete, or noncurrent wage rates and other factual unit costs. All such contract adjustments must be made within one year following the end of the contract. I 0.0 Subletting. The CONSULT ANT shall not assign or transfer Its rights under this AGREEMENT without the express written consent of the CITY. The CITY will not unreasonably withhold and/or delay its consent to the assignment of the CONSULT ~rs rights. The CITY may, in its sole discretion, allow the CONSULT ANT to assign its duties, obligations and responsibilities provided the assignee meets all of the CITY's requirements to the CITY's sole satisfaction. The CONSULT ANT shall not subcontract this AGREEMENT or any of the services to be provided by It without prior written consent of the CITY. Any assignment or subcontracting In violation hereof shall be void and unenforceable 11.0 Unauthorized Aliens; The employment of unauthorized aliens by the CONSULT ANT is considered a violation of federal Law. If the CONSULTANT knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this AGREEMENT. This applies to any sub-CONSULTANTs used by the CONSUL TANT as well. The CITY reserves the right at Its discretion, but does not assume the obligation, Thomaa F. Pepe IOIIJ/2016 PageUofH 136 7 to require proof of valid citizenship or, in the alternative, proof of a vaUd green card fol!" each person employed in the performance of work or providing the goods and/or services for or on behalf of the CITY including persons employed by any independent contractor. By reserving this right, the CITY does not assume any obligation or responsibility to enforce or ensure compliance with the applicable laws and/or regulations. 12.0 Warrant;y. The CONSUL TANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULT ANT, to solicit or secure dlls contract and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage fee, gifts or any other considerations contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability. 13.0 IermJnadon. It Is expressly understood and qreed that thie CITY may terminate this • AGREEEMENT for any reason or no reason and without penalty by either declining to Issue Notice to Proceed authorizing WORK, or, If a Notice to Proceed Is Issued, CITY may terminate this AGREEMENT by written notice to CONSULT ANT, and In either event the CITY's sole obligation to the CONSULTANT shall be payment for the work previously authorized and performed in accordance with the provisions of this AGREEMENT. Payment shall be determined on the basis of the work performed by the CONSULT ANT up to the time of terminatlon. Upon termination, the CITY shall be entitled to a refund of any monies paid for any period of time for which no work was performed. J 4.0 Imm. This AGREEMENT shall remain in force until the end of the term, which includes all authorized renew.nls, or unless otherwise terminated by dte CITY. The term of this agreement Is three (3) yean from the issuance of the Notice to Proceed and one two- year option-to renew. The option to renew is at the discretion of the City Manqer. The CITY may terminate die contract without cause following 3() days advanced notice to the CONSULTANT. However, in no event shall the term exceed flYe (5) years following the issuance of the Notice to Proceed. 15.0 Default. In the event either party falls to comply with the provisions of this AGREEMENT, the aggrieved party may declare the other party in default and notify the defaulting party in writing. If CITY is in default, the CONSUL TANT will only be compensated for any completed professional services and CONSULT ANT shall not be enttded to any consequential or delay damages. In the event that partial payment has been made for such professional services not completed, the CONSUL TANT shall return such sums to the CITY within ten ( I 0) days after notice that said sums are due. In the event of any litigation between the parties arising out of or relating in any way to this AGREEMENT or a breach thereof, each party shall bear its own costs and legal fees. 16.0 Insurance and lodemniflcatlon. The CONSULTANT agrees to comply with CITY's Insurance and lndemnlflcatlon requirements that are set forth In ATTACHMENT 8 .to this AGREEMENT. 17.0 ,Agreement Not Exctusjye. Nothing in this AGREEMENT shall prevent the CITY from employing other CONSULTANTS to perform the same or similar services. 18.0 Codes, Ordjnances and Laws. The CONSULTANT agrees to abide and be governed by all duly promulgated and published municipal, county, state and federal codes, ordinances, rules, reguladons and laws which have a direct bearing on the WORK involved on this project. The CONSULTANT is required to complete and si1n all affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS 287.133(3) (a), as required by the CITY's solicitation, if any, applicable to this Tilomas II', Pepe 10lll/JOl6 Page 53 of 66 137 8 AGREEMENT. 19.0 1ml. CONSULT ANT shall be responsible for payment of all federml, state, and/or local taxes related to the Work, inclusive of sales W< If applicable. 20.0 Deus Free Wodq>lace. CONSUL TANT shall comply with crrrs Drug Free Workp&ace pollcy which is made a part of this AGREEMENT by reference. . 21.0 Independent Contractor. CONSULT ANT is an Independent entity under this AGREEMENT and nothing contained herein shall be construed to create a partnership, joint venture, or agency relationship between the parties. 22.0 Duties and Responalbiljdes. CONSULT ANT agrees to provide Its services during ihe term of this AGREEMENT in accordance with all applicable laws, rules, regulations, c1nd health and safety standards of the federal, state, and CITY, which may be applicable to the service being provided. 23.0 Licenses and (&rqftcations. CONSULTANT shall secure all necessary business a111d professional licenses at Its sole expense prior to e>cecuting the AGREEMENT. 24.0 Entice A.g,:eement, Modjfication, and Bipdjn1 Effett This AGREEMENT consdtutes the entire aareement of th~ parties, incorporates all the understandings of the parties and supersedes any prior agrfffflents, undemandlnp, repres~ntatlon or negod~on, written or onl. This AGRIEEMENT may not be mocfofied or amended el<Cept In writing. signed by both parties hereio. This AGREEMENT sll\all be binding upo111 and inure to the benefit of the City of South Miami and CONSULT ANT and to their respective !heirs, successors and assigns. No modification or amendment of any terms or provisions of this AGREEMENT shat~ be valid or binding unless It complies wlm this paragraph. This AGREEMENT, in general, and this paragraph, in particulzr, shall not be modified or amended by acts or omissions of the pardes. If this AGREEMENT was approved by written resolution of the City Commission, or If such approval is required by ordinance or the City Charter, no amendment to this AGREEMENT shall be valid unless approved by written resolution of the City Commission. 25.0 Jyry Trial. CITY and CONSULTANT knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of this AGREEMENT or the perf9rmance of the Work thereunder. 26.0 VaUdl\Y gf Executed Copies. This AGREEMENT may be el<ecuted in several counterparts, each of which shall be construed as an original. 27.0 Rules of Interpretation: Throughout this AGREEMENT the pronouns that are used may be substituted for male, female or neuter, whenever applicable and the singular words substituted for plural and plural words substituted for singular wherever applicable. 28.0 Seyerabiflt;y. If any term or provision of this AGREEMENT or the appltcadon thereof to any person or circumstance shall, to any extent, be Invalid or unenforceable, the remainder of this AGREEMENT, or the application of such term or provision to persons or circumstances other than those to which it is held Invalid or unenforceable, shall not be affected thereby and each and every other term and provision of this AGREEMENT shall be valid and enforceable to the fullest extent permitted by law. 29.0 Cumulative Remedies: The d_uties and obligations imposed by the contract documents, If any, and the rights and remedies available hereunder. and, in particular but without limitation, the warranties, guarantees and obligations imposed upon CONSULTANT by the Contract Documents, If any, and this AGREEMENT and the rights and remedies available to the CITY hereunder, shall be In addition to, and shall not be construed in any way as a limitation of, any righu and remedies available at law or in equity, by special guarantee or by other provisions of the Contract Documents, if any, or this AGREEMENT. In order to entitle any party to exercise any remedy reserved to it in this Thom• P. Pepqi IO/IJ/2016 Page54cf66 138 9 l I l l i l l I j 1 I AGREEMENT, or existing In law or in equity, it shall not be necessary to give notice, other than such notice as maybe herein expressly required. No remedy conferred upon or reserved to any party hereto, or existing at law or In equity, shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be In addition to every other remedy given under this AGREEMENT or hereafter existing at law or In equity. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time as often as may be deemed expedient. 30.0 Non-Waiver. CITY and CONSUL TANT agree that no failure to exercise and no delay in exercising any right. power or privilege under this AGREEMENT on the part of either party shall operate as a waiver of any right, power, or privilege 111nder this AGREEMENT. No waiver of this AGREEMENT, In whole or part. including the provisions of this paragraph, may be implied by ;ny act or omission and will only be valid and enforceable If in writing and duty executed by each of the parties to this AGREEMENT. Any waiver of any term, condition or provision of this AGREEMENT will not constitute a waiver of any other term, condition or provision hereof, nor will a waiver of any breach of any term. condition or provision constitute a waiver of any subsequent or succeeding breach. The failure to enforce this AGREEMENT as to any particular breach or default shall not act as a waiver of any subsequent breach or default. 31.0No Discrimination and Equal Employmenc No acdon shall be taken by the CONSUL TANT, nor will it permit any acts or omissions which result in discrimination against any person, Including employee or applicant for employment on the basis of race, creed, color, ethnicity, national origin, religion, age, sex, famillaa status, marital status, ethnicity, sexual orientation or physical or mental disability as proscribed by law and that It will W<e affirmative action to ensure that such discrimination does not take place. The CONSULT ANT shall comply with the Americans with Disabilities Act and It will take affirmative acdon to ensure that such discrimination does not take place. The City of South Miami's hiring practices strive to comply with all applicable federaJ regulations regarding employment eligibility and employment practices in general. Thus, all individuals and entities seeking to do work for the CITY are expected to comply with all apphcable laws, governmental requirements and regulations, including the regulations of the United States Department of Justice pertaining to employment eligibility and employment practices. By signing this AGREEMENT, the CONSULTANT hereby certifies under penalty of perjury, to the CITY, that CONSULT ANT Is In compliance with all applicable regulations and laws governing employment practices. 32.0 Govecoio& L,aws. This AGREEMENT and the performance of services hereunder will be governed by the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of competent jurisdiction in Miami-Dade County, Rorlda. 33.0 Effective Pate. This AGREEMENT shall not become effective and binding until it has been executed by both parties hereto, and approved by the City Commission If such approval is required by City's Charter, and the effective date shall be the date of its execution by the last party so .executing it or If City Commission approval is required by the City's Charter, then the date of approval by City Commission, whichever is later. 34.0 Third Party Beneflcjary. It is specifically understood and agreed that no other person or entity shall be a third-party beneficiary hereunder, and that none of provisions of this AGREEMENT shall be for the benefit of or be enforceable by Thomas F. Pepe 10/13/1016 Page 55 of'' 139 10 anyone other than the parties hereto, and that only the parties hereto shall have any rights hereunder. 3S.0 further Assurances. The parties hereto agree to execute any and all other and further documents as might be reasonably necessary In order to ratify, confirm, and effectuate the intent and purposes of this AGREEMENT. 36.0 Time of Essence. Time is of the essence of this AGREEMENT. 37.0 lnter:pratation. This AGREEMENT shall not be consuued more strongly against either party hereto, regardless of who was more responsible for Its preparation. 38.0 Force Majeure. Neither party hereto shall be in default of Its failure to perform its obligations under this AGREEMENT if caused by acts of God, clvll commotion, strikes, labor disputes, or governmental demands or requirements that could not be reasonably · anticipated and the effects avoided or mitigated. Each party shall notify the other of any such occurrence. 39.0 Subcontractlnr; If allowed by this AGREEMENT, the CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of its subcontractors/subconsultants ~ It Is for the acts and omissions of people directly employed by it. All subcontractors/subconsultants and their agreements, If allowed by this AGREEMENT, must be approved by the CITY. The CONSULTANT shaill require each subcontractor. who Is approved by the CITY, to agree In the subcontract to observe and be bound by all obligations and condllllons of this AGREEMENT to which CONSUL TANT Is bound. 4O.O Public Records: CONSULT ANT and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONSULTANT, under such conditions, shall lncora,onte this paragraph in a.Bl of its subcontracts for this Project. Under such condition, CONSUL TANT and its subcontractors are specifically required to: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upol'll request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be Inspected or copied within a reasonable time at a cost that does not exceed the cost provided In this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract If the contractor does not transfer th records to the public agency; and (d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requlreme~ts. If the contractor keeps and maintains public records upon completion of the contract. the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, In a format that is compatible with the information t~hnology systems of the public agency. BF THE CONTRACTO~ HA~ QUESTION$ REGARDING ?HE AP§8UCATION OF CHAPTER 0 Of, IFILORIDA STATUTESP TO THE CONTRACTOR'S DUTY TO PROVHOE PUBLIC RECORD$ Rll:lA TING TC THIS CONTRACT, CONTACT THDE CUSTODIAN OF IPUBUC RECORD$ AT 305-663-6340; E-mail: mm~nenda::iz@southmlamlft.gov; i O 30 Sunset Drive, South Mlamlp FL Jll I ~3. 41.0 Notices. Whenever notice shall be required or permitted herein, it _shall be Page 56 of 66 Thoma F.·Pepe IOIIJ/2016 140 11 delivered by hand delivery, e-mail (or similar electronic transmission), facsimile transmission or certified mail, with return receipt requested and shall be deemed delivered on the date shown on the e-mail or delivery confirmation for any facsimile transmission or, if by certified mail, the date on the return receipt or the date shown as the date same was refused or unclaimed. If hand delivered to the CITY, a copy must be stamped with the official City receipt stamp showing the date of deliver; otherwise the document shall not be considered to have been delivered. Notices shall be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: To CITY: With copies to: To CONSULTANT: City Manager, 6130 Sunset Dr. South Miami, FL 33 143 Tel: (305) 668-2510 Fax: (305) 663-6345 E-mail: salexander@southmiamifl.gov City Attorney 6130 Sunset Dr. South Miami, FL 33143 Tel: (305) 667-2564 Fax: (305) 341-0584 Eamail: tpepe@southmiamifl.gqy 42.0 Corporate Authority: The CONSULT ANT and its representative who signs this AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its representative have, and have exercised, the required corporate power and that they have complied with all applicable legal requirements necessary to adopt, execute and deliver this AGREEMENT and to assume the responsibilities and obligations created hereunder; and that this AGREEMENT is duly executed and delivered by an authorized corporate officer, in accordance with such officer's powers to bind the CONSULT ANT hereunder, and constitutes a valid and binding obligation enforceable in accordance with its terms, conditions and provisions. ON WITNESS WHIEIRIEOF, this AGREEMENT was signed on or before the date first above written subject to the terms and conditions set forth herein. ATTE,S · By::. ___ ~'--~=.....,_,,,=__,..=;=~··,f/¼[_ fl· -!., City Clerk / ~ /iCIO $tg~R,:Jt,,,:,A-/~e) City of.'.Settt~---- ~ By: .,/"' / Steven Alexander ~/ City Manager Page 57 of 66 Thomas F. Pepe 10/1312016 I. 12 Read and Approved as to form, Language, Legality and Execution thereof: /~..::.\ . / /~ By: _._/ __ /_,?,_.;:,~-~-·'7'e:r-_-_~-r_· __ Thomas F. Pepe, Esq. City Attorney Tllomu F. '•P• s,,u,201• PageHof46 14Z 13 ADDIENIDUM TO PROFIESSIONAL SERVICE AGREIEMENT "Professional General Engineering and Architectural Services" RFQ #PW2016·22 The City and CONSULTANT agree that a separate rotational list will be dedicated for work performed under a continuing professional service contract, as specified in the Scope of Services, for "Certified Arborists Services," and a separate rotational list will be established for all CCNA professional services. "Certified Arborists Services" is defined as: e Certified Arborlst Services: Consultant may be called upon to review all tree removal permit applications that are submitted to ensure compliance with the regulations outlined in Section 20-4.5.1 of the City's land Development Code. The review includes the initial site inspection followed up by the determination of mitigation and a final inspection. When needed, assist City Departments with other issues related to the maintenance, preservation, and protection of trees on both private and public property. The rotational list for "Certified Arborists Services" will rotate every three (3) months among the CONSULTANTS. The City intends to retain a maximum of four (4) qualified firms under four (4) separate but similar Professional Services Agreements. ngineering, Inc. Ignacio Serralta/President (Name of Signatory) Read and Approved as to Form, language, Legality and Execution thereof: By: -~~;;~~✓7_;.-~ Thomas F. Pepe, City Attorney ~ ~ By: L ~-' /-?Steven Alexander, City Manager ~· 14 Vhom• P. PepGI IO/Ul2016 ~ TI ACIH ~le!NT A "e©IMJP!eli\!l~A Tl©Jl)\Q't fP>Dl:OfFIES50@1NlAl $[Eii!!!VBC~ A@RIEIEIMIEINIY "l?lrG>f4'sslouad <Ciienara8 l!nglnMD"lng and ~rdeltecturaill $q)B'Vlc•" IRIFQ #P'WaO 1,.21 PageHofH 143 15 Professional General Engineering & Architectural Services RFQ #PW2016-22 Wage Rates Summary Job Classification City of South Miami Benchmark Hourly Rate Principal $180.00 Sr. Project Manager $150.00 Project Manager $130.00 Senior Engineer $125.00 Senior Planner $125.00 Planner $85 .00 Senior Traffic Engineer $125.00 Traffic Engineer $85.00 Senior Designer/Engineer $90 .00 Designer $80.00 Engineering Intern $75 .00 Senior CADD Technician $75.00 CADD Technician $65 .00 GIS Technician $80.00 Senior Construction Inspector $90.00 Construction Inspector $75.00 Senior Landscape Architect $125.00 Landscape Architect · $115.00 Landscape Architect Intern $70.00 Arborist $75.00 Utility Coordinator $90.00 Surveyor/ Mapper $85.00 Survey Technician $60.00 2-Man Survey Crew $115.00 3-Man Survey Crew $125.00 4-Man Survey Crew $135.00 Fire Protection Engineer $90.00 Plumbing Engineer $90.00 Mechanical Engineer $90.00 Electrical Engineer $90.00 Geotechnical Engineer $120.00 Geologist $90.00 Environmental Scientist $85.00 Senior Administrative Assistant $65 .00 Clerical $45.00 16 A TI A~IHM~INrr .1 OINl$UJ MINICIE & a fNl DEMIN Df8C~ 'fOOINI R~~QJ O!ftiglM EINl7r$ !Pllll.CIFESSION6U. SERVICE AGl'd.H~IEIN1J" "fr'ofe11lonall G!aniard IEnslneerln1 mncll Atrehit.ictur111D $emH1" LWQ #f>WlC I 6-22. 1.0 IO Insurance A Without llmldng Its llablllty, the contractor, consulmnt or consulting firm (hereinafter referred to as "FIRM" with regard to Insurance and lndemnificadon requirements) shall be required to procure and maintain at its own expense during the life of the ~ontract, Insurance of the types and In the minimum amounts stated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the contract wlth the City of South Miami, whether such claim Is apinst the FIRM or any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of diem may lbe llable. B. No insurance required by the CITY shall be lssuecll or written by a surplus lines carrier unless authorized In writing by the CITY and such authorization shall be at the CITY's sole and absolute discretion. The FIRM shall purchase lnsurae,ce from and shall maintain the insurance with a company or companies lawfully authorized to sell Insurance In the State of Florida, on forms approved by the State of Florida. as will protect the FIRM, at z minimum, from all claims as set forth below which may arise out of or result from the flRM's operations under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM or by a Subcontractor or by anyone dlrecdy or indirectly employed by any of them, or by anyone for whose acts any of them may be Hable: (a) claims under workers' compensation, dlsablllty benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of the FIRM's employees: (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees: (d) claims for damages insured by usual personal Injury liability coverage: (e) claims for damages, other than to the Work Itself, because of injury to or destruction of tangible property, including loss of use resulting there from; (i) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the ARM's obligations under the Contract. 1.011 Arm's Insurance GeneraU;y. The FIRM shall provide and maintain in force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as Is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: 1.012 !(Yorkers' Comgensatjon I nsyrance at the statutory amount as to all employees in compliance with the ''Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, _as presently written or hereafter amended, and all applicable federal laws. Thomaaf,PQpa 10/IJ/2016 Page 60 of 66 145 17 In addition, the policies must lndude: Employers' Liability at the statutory coverage amount. The FIRM shall further Insure that all of Its Subcontractors maintain appropriate levels of Worker's Compensation Insurance. a .013 Commercial Comprehensjye General LiabHitt insurance with broad form endorsement. as well as automobile liability, complete<ll operations and products llablllty, contractual liability, severability of interest with cross liability provision, and personal iniury and property damage llablllty with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: 0 Personal Injury: $1,000,000; 0 Medical Insurance: $5,000 per person; 0 Property Damage: $500,000 each occurrence; 1.014 Umbrella Commercial Comprehensive General Liabilil;)'. insurance shall be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of S 1,000,000 per claim and $2,000,000 Annual Aggregate . Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Uab!llty policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: (a) Premises and Operation (b) Independent Contractors (c) Products and/or Completed Operations Huard (d) Explosion, Collapse and Underground Huard Coverage (e) Broad Form Property Oamzge (f) Broad Form Contractual Coverage applicable to this specific Contract, Including any hold harmless and/orr indemnification agreement. (g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury liability and Property Damage Liability. 1.0 IS Business Automobile UabHIQ' with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One MIiiion Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Uabllity and Property Damage Liability. Umbrella coverage must be afforded on a form ·no more restrictive than the latest edition of the Business Automobile Uablhty policy, without restrictive endorsements, as flied by with the state of Florida, and must indude: (a) Owned Vehicles, (b) Hired and Non-Owned Vehicles (c) Employers' Non-Ownership 1.016 SUBCONTRACTS: The FIRM agrees that if any pa" of the Work under the Contract is · sublet, the subcontract shall contain the same insurance provision as required by of the Firm, other than the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where applicable. 1.017 Fire and Extended Coyecue Insurance (Builders' Risk). IE APPLICABLE: . C. In the event that this contract involves the construction of a structure, the FIRM shall maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on buildings and structures, Including Vandalism & Malicious Mischief coverage, while in the course of construction, Including foundations, additions, attachments and all permanent fixtures belonging to and consdtutlng a part of Thom• F. Pepe 10/13120" 148 18 said buildings or structures. The policy or policies shall also cover machinery, if the cost of machinery Is included In the Contract. or if the machinery Is located in a bulldlng that is being renovated by reason of this contract. The amount of Insurance must, at all times, be at least equal to the replacement and actual cash value of the Insured property. The pollcy shall be in the name of the CITY and the Firm, as their Interest may appear, and shall also cover the interests of all Subcontractors performing Work. D. All of the provisions set forth In Miscellaneous section herein below shall apply to this coverage unless it would be clearly not applicable. 1.018 MisceHaneous: F. If any notice of cancellation of Insurance 08' change in coverage is issued by the insurance company or should any Insurance have an expiration date that will occur during the period of this contract, the FIRM shall be responsible for securing other acceptable Insurance prior to such cancellation, change. or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. G. AH deductibles must lbe declared by the FIRM and must be approved by the CITY. At the option of the CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM sllall procure a Bond, in a form satisfactory to the CITY covering dte same. H. The policies shall contain waiver of subroption against CITY where applicable, shall expressly provide that such policy or pollcles are primary over any other collectible l111surance that CITY may hatve. The CITY reserves the rl&ht at any dme to request a copy of the requlr2d policies for review. All policies shall contain a "severabillty of interest'' or "cross liability" clause without oR>ligation for premium payment of the CITY IS well as contractUal llaR>ility provision covering the FIRM'S duty to indemnify the City IS provided in this Agreement. I. Before starting the Work. the FIRM shall deliver to the CITY certificates of such insurance, accepta~e to the CITY, as well as the insurance binder, if one is issued, the insurance policy, Including the declaration page and all applicable endonements and provide the name, address and telephone number of the Insurance agent or broker through whom the policy was obtained. The insurer shall be rated AVII or better per AM. Best's Key Rating Gulde, latest edition and authorized to issue insurance in the State of Florida. All insurance policies must be written on forms approved by the State of Florida and they must remain in full force and effect for the duradon of the contract period with the CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy' of ~e Policy (as deflned In Article I of this document) which shall include the declaration page and all required endorsements. In addition, the FIRM shall' deliver, at the time of delivery of the insurance certificate, the following endorsements.: (3) a policy provision or an endorsement with substantially similar provisions as follows: Thomau F. Pepe !O/U/1016 ''The City of South Miami is an additional insured. The insurer shall pay all sums that the City of South Miami becomes legally obligated to pay as damages because of 'bodily injury''. 'property damage' , or "personal and advertising · Injury'' and it will provide to the City all of the coverage that Is typically provided under the standard Florida approved forms for commercial general liability coverage A and coverage B"; Page ,a of e, 147 19 (4) a policy provision or an endorsement with substantially similar provisions as follows: "This policy shall not be cancelled (including cancellation for non-payment of premium), terminated or materially modified without first giving the City of South Miami ten (10) days advanced written notice of the lntenit to materially modify the policy or to cancel or terminate the policy for any reason. The notification shall be delivered to the City by certified mall, with proof of delivery to the City." J. If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney, or accountant, to name a few, then in such event and in addition to the above recnulrements, the FIRM shall also provide Professional liability Insurance on a Florida approved form i01 the amount of $1,000,000 with deductible per claim if any, not to exceed 5% of the limit of llabAllty providing for all sums which the FIRM shall become legally obligated to tl)ay as damages for claims arising out of the services or work performed by the FIRM its agents, representatives, Sub Contractors or assigns, or by any s,erson employed or retained by him In connection with this Agreement. This insurance shall be maintained for four years after completion of the construaion and acceptance of any Project covered by this .Agreement. However, the flRM may purchase Specific Project Professional liability Insurance, In the amount and under the terms specified above, which Is also acceptable. No insurance shall be issued by a surplus lines carrier unless authorized in writing by the city at the city's sole, absolute and unfettered discretion. G. The Firm accepts and voluntarily Incurs all risks of any injuries, damages, or harm which might arise during the work or event that is occurring on the CITY's property due to the negligence or other fault of the Firm or anyone acting through or on behalf of the Firm. H. The Firm shall indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fln ·es, Judgments or cost and expenses, Including reasonable attorneys fees, paralegal fees and investJgative costs incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all appeUate levels, which may · be suffered by, or accrued against. charged to or recoverable from the City of South Miami, Its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement. Incident to it, or resulting from the performance or non-performance of the Firm's obligations under this AGREEMENT. I. The Arm shall pay all claims, losses and expenses of any kind! or nature whatsoever, In connection therewith, including the expense or loss of the CITY and/or its affected Thoma F. Pepe 10/1312016 Page6l ofH 20 officers, affiliates, employees, successors and assigns, including their attorney's fees, in the defense of any acdon In law or equity brought against them and arising from the negligent error, omission, or act of the Firm, Its Sub-Contractor or any of thetr agents, representatives, employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the performance or non-performance of the Finn's obligations under this AGREEMENT. J. The Firm agrees and recognizes that neither the CITY nor Its officers, affiliates, employees, successors and assigns shall be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the Firm, Its co.ntractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of dte them, and arising out of or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or rejecdng any submissions or acts of d'te Firm, CITY In no way assumes or shares responslblilty or liability for the acts or omissions of the Fin:,,, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of them. K. The firm has the duty to provide a defense wit~ an attorney or law firm approved by the City of South Miami; which approval will not be unreasonably withheld. L However. as to design professional contracts, and pursuant to Section 725.08 (I), Florida Statutes, ll'lone of the provisions set forth herein above that are in conflict with this subparagraph shall apply and this subparagraph shall set forth the sole responsibility of the design professional concerning indemnification. Thus, the design professlonal's obligations as to the City and Its agencies, as well as to its officers and employees, is to indemnify and hold them harmless from liabilities, damages, losses, and costs, Including. but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or lntendonally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract Thomas F. IJ"epe IOIIJ/2016 THIS IS INCLUDED IN THE GENERAL CONDITIONS END OF SECTION Page"6of'6 149 November 3, 2021 (Revised) Mr. Aurelio J. Carmenates, P.E. Capital Improvement Program Project Manager City of South Miami Public Works Engineering & Construction Division 6130 Sunset Drive Miami, Fl 33143 Re: City of South Miami SW 59th Avenue between SW 64th Street to SW 66th Street Roadway and Drainage Improvements (Design Phase Services) Dear Mr. Carmenates, We appreciate this opportunity to prepare this Proposal for Professional Services for the referenced project. In accordance with our Professional Services Agreement for General Engineering and Architecture Services, we are submitting our understanding of the Scope of Work and Fee Proposal to provide Engineering Services in connection with the referenced project. SCOPE OF WORK The scope of work for this project is to provide engineering design, preparation of construction documents, and plans processing and permitting (City of South Miami and Miami-Dade County Regulatory and Economic Resources (RER)), to the City of South Miami for the construction of roadway and drainage improvements for SW 59th Avenue between SW 64th Street and SW 66th Street. The proposed roadway and drainage improvements shall include new drainage systems, new curb and gutters, regrade grass swales, and limited roadway reconstruction and roadway milling and resurfacing and restriping within the project limits (see Exhibit “A”). Our Basic Professional Services will consist of: 30% Submittal – This phase will consist of a preliminary design 30% submittal including copies of geotechnical reports, topographical survey, and preparation of base plans, drainage calculations, analysis of the proposed drainage system, and preliminary design layout of proposed roadway plan. Services provided during this phase include the following: Coordinate and attend meetings with City of South Miami staff and local regulatory agencies including RER to establish design guidelines and permit submittal requirements. After the initial meeting with City staff, the first step will be to gather all available data concerning the project site and associated design requirements. This task includes conducting a utility search and identification of existing utilities, existing traffic controls, review roadway designs standards, etc. Contract and coordinate with the Surveyor to obtain survey information required for design. The survey will obtain all topography and right of way information within the limits of our project. 21 November 2, 2021 Page 2 Contract and coordinate with a geotechnical test lab to prepare geotechnical report with recommendations for design and to conduct soil borings and percolation tests, as required for roadway and drainage design. Conduct a pre-design field site visit and inspection of existing roadways. This task includes reviewing existing survey information and verifying it with existing field conditions. Once the survey, geotechnical and utilities information is gathered, the design base maps (existing conditions) are prepared. The base maps will include all topographical and boundary information, road centerline and right of ways, easements, and existing utilities. The base map shall be prepared in AutoCAD format at a scale of 1 inch = 40 feet or as needed. Conduct a drainage study of project area. Drainage calculation will be prepared. Drainage system shall consist of an interconnected exfiltration trench system with no discharge to the canal or water bodies. Prepare preliminary design of typical roadway cross section. Prepare preliminary design of plan sheets. Preliminary design of drainage systems including drainage structures. Preparation of preliminary engineer’s estimate of probable construction cost. Submit 30% complete construction documents to City including drainage study report and conceptual design drainage system, calculations, preliminary design of proposed roadway improvements, and copies of topographical survey and geotechnical report. 60% Submittal – will consist of the further development of the design and preparation of construction documents for the project. This work will include the development of detailed design drawings, including cross section sheets, details sheet, title sheet, and general notes. Services provided during this phase include the following: Progress meeting with City of South Miami staff to review comments from previous submittal and discuss project Preparation of project title sheet. Preparation of general notes sheet. Preparation of demolition plan Preparation of typical cross sections sheet. Preparation of paving, grading and drainage plan sheets. Preparation of roadway pavement marking and signage. Preparation of drainage structures section sheets. Preparation of miscellaneous details sheets. 22 November 2, 2021 Page 3 90% submittal – will consist of the further development of the design and preparation of construction documents for the project. This work will include the preparation of summary of quantities, signage and marking plans, signage and marking quantities, SWPPP, specifications, and engineer’s estimate of probable construction cost. Services provided during this phase including the following: Progress meeting with City of South Miami staff to review comments from previous submittal, obtain copy of current specification front-end documents and current construction items price list from the City, and discuss project. Preparation of summary of quantities sheet. Preparation of summary of drainage structures. Preparation of signage and marking sheet. Preparation of signage and marking quantities sheet. Preparation of Stormwater Pollution Prevention Plans. Preparation of project specifications. Preparation of engineer’s estimate of probable construction cost. Submit 90% complete construction documents to City including, updated drawings prepared in previous phases, summary of quantities sheets, signage and marking sheets, signage and marking quantities sheet, specifications and construction cost estimate. Submit copies of 90% complete construction documents to City and RER for their review and comments. 100% Submittal – will consist of the finalizing construction documents for the project. This work will include the finalizing construction drawings, updating specifications and construction cost estimate. Prepare applications and documentation for approval by regulatory agencies. Services provided during this phase include the following: Progress meeting with City and County staff to review comments from previous submittal and discuss project and permit requirements. Prepare and process permits applications and documentation for approval. Prepare the Standard Drainage Permit application, report, drainage calculations and supporting documentation for submittal to the RER for permitting the proposed drainage system. Prepare drawings for submittal to City of South Miami for review and permitting of the roadway and pavement marking and signage. Prepare the NPDES Notice of Intent application for submittal to the FDEP for notice of stormwater discharge and approval of the erosion control system. 23 November 2, 2021 Page 4 Submit 100% complete construction documents including project drawings, technical specifications, and copies of approved project drawings, permit applications and approvals. Submit copies of 100% complete construction documents and permit applications to City of South Miami and RER for their review and approval. Bid and Award Phase Services – will consist of pre-construction support services including attending pre-bid meeting, responding to pre-bid request for information, and review of bids. Attend pre-bid meeting Provide supplemental information and/or clarification of construction documents to prospective bidders during the bid solicitation process. Review bid submittals and attend bid-opening meeting. Our Additional Professional Services, if requested by you in writing which are not within the scope of this contract and would be negotiated as per our contract agreement with the City of South Miami. Environmental engineering and permitting associated with site contamination issues, including testing of soil and ground water for contamination. Design of Street Lighting and Landscaping. Design of drainage system with discharge to canal or water body. Design of drainage well systems. Providing construction observation site visits and inspection services. Preparation of “As-built” drawings or easement documents. Additional construction phase services other than those mentioned above. Other professional engineering services as may be requested by you. SUBCONSULTANTS The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation of the work outlined above. NELCO Testing and Engineering Services, Inc. (Geotechnical Engineering) Hadonne Corp. (Surveying and Mapping) COMPENSATION Our Engineering Fees for the above described Basic Services will be a lump sum amount of TWENTY -SEVEN THOUSAND THREE-HUNDRED AND SIXTY DOLLARS ($27,360.00). Ours fees for Basic Services include the cost of regular expenses. Our fee includes payment of permitting or plan review 24 November 2, 2021 Page 5 fees from regulatory agencies up to an amount of $500.00. Payment will be based on monthly invoicing as a percentage of completion of work as follows: Surveying and Geotechnical ................................................................ $ 7,020.00 30% Submittal ........................................................................................ $ 6,262.00 60% Submittal ........................................................................................ $ 4,934.00 90% Submittal ....................................................................................... $ 4,934.00 100% Submittal ..................................................................................... $ 2,760.00 Bid and Award ......................................................................................... $ 950.00 Reimbursable Expenses .......................................................................... $ 500.00 Total fee ................................................................................................ $ 27,360.00 We would expect to commence our services promptly after receipt of your acceptance of this proposal. This Proposal and our standard contract agreement with the City represents the entire understanding between City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be modified in writing when signed by both of us. If it satisfactorily sets forth your understanding of our agreement, we would appreciate you signing both copies of this Proposal and returning one (1) copy to us, retaining a copy for your files. Very truly yours, Ignacio Serralta, P.E. President Accepted this _____ day of ___________, 2021 ______________________________________ Title___________________________________ sw 59th avenue - design 11-2-21.con.docx 25 ENGINEERING COST BREAKDOWN City of South Miami DATE:11/3/2021 ACTIVITY PRINCIPAL SR. PROJ. MGR SR. ENGINEER ENGINEER CAD TECH CLERICAL TOTAL TOTAL BY SRS HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HRS RATE HOURS COST ROADWAY DESIGN $180.00 $150.00 $125.00 $90.00 $65.00 $45.00 PROJECT MANAGEMENT & COORDINATION 2.0 $180.00 4.0 $150.00 $125.00 $90.00 $65.00 3.0 $45.00 9.0 $1,095.00 FIELD INVESTIGATIONS $180.00 1.0 $150.00 3.0 $125.00 $90.00 $65.00 $45.00 4.0 $525.00 CONDUCT UTILITY SEARCH $180.00 1.0 $150.00 $125.00 $90.00 4.0 $65.00 $45.00 5.0 $410.00 PREPARATION OF BASE PLANS $180.00 $150.00 2.0 $125.00 $90.00 8.0 $65.00 $45.00 10.0 $770.00 PREPARE DRAINAGE REPORT & CALCULATIONS $180.00 1.0 $150.00 4.0 $125.00 $90.00 2.0 $65.00 $45.00 7.0 $780.00 TYP. CROSS SECTIONS $180.00 $150.00 $125.00 6.0 $90.00 $65.00 $45.00 6.0 $540.00 PAVING AND DRAINAGE PLAN $180.00 1.0 $150.00 $125.00 12.0 $90.00 12.0 $65.00 $45.00 25.0 $2,010.00 DRAINAGE STRUCTURE PROFILES $180.00 1.0 $150.00 4.0 $125.00 $90.00 8.0 $65.00 $45.00 13.0 $1,170.00 DEMOLITION PLAN $180.00 0.5 $150.00 4.0 $125.00 $90.00 4.0 $65.00 $45.00 8.5 $835.00 SUM. OF QUANTITIES/STORM DRAINAGE TABLE $180.00 0.5 $150.00 $125.00 4.0 $90.00 $65.00 $45.00 4.5 $435.00 PAVEMENT MARKING AND SIGNAGE $180.00 1.0 $150.00 $125.00 5.0 $90.00 8.0 $65.00 $45.00 14.0 $1,120.00 SWPPP $180.00 $150.00 $125.00 4.0 $90.00 4.0 $65.00 $45.00 8.0 $620.00 GEN. NOTES AND MISC. DETAILS $180.00 1.0 $150.00 4.0 $125.00 $90.00 6.0 $65.00 $45.00 11.0 $1,040.00 PREPARE CONSTRUCTION COST ESTIMATES $180.00 1.0 $150.00 4.0 $125.00 $90.00 2.0 $65.00 $45.00 7.0 $780.00 PREPARE TECHNICAL SPECIFICATIONS $180.00 1.0 $150.00 8.0 $125.00 $90.00 $65.00 $45.00 9.0 $1,150.00 PREPARE 30% DESIGN PLAN SUBMITTAL $180.00 3.0 $150.00 4.0 $125.00 $90.00 $65.00 $45.00 7.0 $950.00 PREPARE 60% DESIGN PLAN SUBMITTAL $180.00 3.0 $150.00 4.0 $125.00 $90.00 $65.00 $45.00 7.0 $950.00 PREPARE 90% DESIGN PLAN SUBMITTAL $180.00 3.0 $150.00 4.0 $125.00 $90.00 $65.00 $45.00 7.0 $950.00 SUBMIT TO RER OF REVIEW AND COMMENTS 2.0 $180.00 4.0 $150.00 8.0 $125.00 $90.00 $65.00 $45.00 14.0 $1,960.00 PREPARE 100% DESIGN PLAN SUBMITTAL $180.00 2.0 $150.00 4.0 $125.00 $90.00 $65.00 $45.00 6.0 $800.00 BID and AWARD PHASE SERVICES $180.00 3.0 $150.00 4.0 $125.00 $90.00 $65.00 $45.00 7.0 $950.00 TOTAL 4.0 $180.00 32.0 $150.00 61.0 $125.00 31.0 $90.00 58.0 $65.00 3.0 $45.00 189.0 $19,840.00 ACTIVITY DESCRIPTION COST BY OTHERS Hadonne Corp. Nelco Testing and Engineering Services TOTAL = SUMMARY ACTIVITIES BY SRS (Salaries)X 1.00 ACTIVITIES BY OTHERS Estimated OUT OF POCKET EXPENSES including permit fees, reproduction costs, etc. TOTAL THIS PROPOSAL = SW 59th Avenue $5,070.00 Roadway and Drainage Improvements $27,360.00 $19,840 Topographical Survey Geotechnical Report and Testing $1,950.00 $19,840.00 $7,020.00 $500.00 $7,020.00 (Design Phase Services) 26 Exhibit “A” Limits of Construction SW 59th Avenue from SW 64th Street to SW 66th Street 27 Land Surveyors and Mappers Land Development Consultants Subsurface Utility Designates PROPOSAL / AGREEMENT HADONNE l 1985 NW 88th Court ▪ Suite 101 ▪ Doral, FL. 33172 ▪ P: +1(305) 266-1188 ▪ F: +1(305) 207-6845 ▪ www.hadonne.com ▪ LB7097 1 / 4 In reference to: Surveying Services for the project as shown on the attached Exhibit “A” located within the City of South Miami, FL. Dear Mr. Serralta: Pursuant to your request regarding a fee estimate for surveying and mapping services for the above referenced project. HADONNE (HC) is pleased to submit the following proposal for your consideration: Project Understanding: The main purpose of this Survey is for the Design Consultant (SRS) to design drainage structures, milling and resurfacing of the existing asphalt in addition to sidewalks repairs. Scope of Services: Topographic Survey of the area outlined in Exhibit “A” 1) Take Elevations shots along the crown of the road at 25-foot intervals. 2) Take elevations cross sections at 25-foot intervals. 3) Collect all above ground visible features within the Survey area (tree, walks, driveways, mailboxes, signs, MH, CB, valves, etc.) 4) Collect Invert Information of all accessible Inlets and Manholes. 5) Provide Land XML Files with all survey pints and 3D database. 6) Provide the most recent available aerial photos. 7) Prepare a Digital Terrain Module (DTM) of the existing Ground. 8) Perform Utility Designate in order to stablish the Horizontal location of the existing Water Main. Deliverables: Five signed and sealed copies of the resulting Map of Topographic Survey along with the resulting CAD (DWG format), LandXML and PDF files. Time of Completion: We have estimated Two calendar weeks to submit a preliminary survey and three weeks for the final submittal of the Topographic Survey. Thursday, October 28, 2021 SENT VIA: ignacio@srs-corp.com Submitted to: Ignacio Serralta, P.E. SRS Engineering, Inc. 5001 SW 74 Court, Suite 201 Miami, Florida 33155 28 PROP_TOPO_SW59AV_10-18-2021.DOCX HADONNE l 1985 NW 88th Court ▪ Suite 101 ▪ Doral, FL. 33172 ▪ P: +1(305) 266-1188 ▪ F: +1(305) 207-6845 ▪ www.hadonne.com ▪ LB7097 2 / 4 Qualifications: County and / or Municipality Fees are not included in this Proposal and are the Client’s responsibility. Rule of Law: All field and office efforts in connection with this project will be performed in strict accordance with the applicable provisions of the “Minimum Standards of Practice for Land Surveying in the State of Florida”, pursuant to Rule 5J17-05 Florida Administrative Code. Requests for service not specifically enumerated in this Proposal will be addressed via separate response if so required and an additional charge will apply per HC’s hourly rates for calendar year 2021. Our ability to perform is and will be completely influenced by the Client’s ability to make the site available and to eliminate all conditions that may interfere with HC’s ability to furnish services, and weather conditions . HC will require a 48-hour, prior written notice before field work can be performed. This notice should be sent via facsimile or email to HC. By signing below, I APPROVE AND ACCEPT this letter as a legal contract and read and agree to the payment terms as set forth above. By: Date: (Authorized Signature) Title: (Typed or printed name) I thank you for this opportunity to present this proposal for your consideration and look forward to your favorable response. In the interim, if there is anything, we can do to be of service in this or any other matter, please do not hesitate to call me directly at +1(305) 266-1188. Respectfully, Abraham Hadad, PSM President 29 PROP_TOPO_SW59AV_10-18-2021.DOCX HADONNE l 1985 NW 88th Court ▪ Suite 101 ▪ Doral, FL. 33172 ▪ P: +1(305) 266-1188 ▪ F: +1(305) 207-6845 ▪ www.hadonne.com ▪ LB7097 3 / 4 Schedule of Fees: No.Scope of Service Rate HR Subt Rate HR Subt Rate HR Subt Rate HR Subt Reimb.Subtotal 01)Location 1 130$ 20 2,600$ 95$ 2 190$ 120$ 2 240$ $85 24 2,040$ 5,070.00$ $5,070.00 3-Man Survey Crew Surveyor & Mapper Pro. Land Surve & Map.Survey/CADD Tech. Project Total: 30 PROP_TOPO_SW59AV_10-18-2021.DOCX HADONNE l 1985 NW 88th Court ▪ Suite 101 ▪ Doral, FL. 33172 ▪ P: +1(305) 266-1188 ▪ F: +1(305) 207-6845 ▪ www.hadonne.com ▪ LB7097 4 / 4 EXHIBIT “A” 31 Limits of Topograph ica l Survey SW 59th Avenue from SW 64th Street to SW 66 th Street 13370 SW 131st Street, Suite 105, Miami, FL. 33186 (305) 259 -9779 Certified DBE, CBE, and SBE with Miami-Dade, and MBE (State of Florida) www.NelcoTesting.com // Nelco1@bellsouth.net Letter of Proposal October 19th, 2021 SRS Engineering, Inc. 5001 SW 74th Court, Suite 201 Miami, Florida 33155 Attention: Ignacio Serralta, P.E. Reference: Proposed South Miami Drainage Improvements SW 59th Avenue, between SW 64th and 66th Street South Miami, Florida Thank you for requesting a proposal for our services at the above referenced project. We hereby propose to perform the following: 2 Standard Penetration Test Boring (10 feet deep) @$100.00 each ---------------------------- $ 200.00 2 Percolation Test (per SFWMD - 15 feet deep) @ $300.00 each------------------------------ $ 600.00 Asphalt & Base Core Sampling & Thickness (Including sampling, asphalt & base thickness measurement, and restorations) 2 Cores @$100.00 each ------------------------------------------------------------------------- $ 200.00 Boring/Percolation Test-Hole Restorations (total 30’ @$5.00/foot) -------------------------- $ 150.00 Geotechnical Report with Roadway/Layered Asphalt Recommendations--------------------- $ 450.00 Public Utility Location/Layout Coordination------------------------------------------------------ $ 150.00 Drill Rig/Equipment /Personnel Mobilization----------------------------------------------------- $ 200.00 (Standard fee of $ 200.00 per day/per trip) Total Amount--------------------------------------------------- $ 1,950.00 - Please note site is to be accessible for entry & performance of work. Any clearing necessary is to be performed by others. This proposal is based on site being accessible with truck-mounted drilling equipment. - Net Pay: 30 Days NOTE: Conducting the above referenced tests involves driving a heavy truck -mounted drill rig or the mobilization of other heavy drilling equipment (i.e. tri-pod) into the property, and drilling holes into the ground. We will not assume responsibility for damage to privately owned underground utilities (such as sprinklers, street lighting, etc.), septic tanks or other underground structures which may result from drilling activities or mobilization of drilling equipment if not identified prior to mobilization to the site. We will also not be responsible to damage of lawn or soft ground which may result from the use or movement of this equipment on the property. The information contained in this document is intended to be used as a proposal of project specific fees as requested, based on information given and intended for the explicit use of the client. It shall remain confidential – disclosure of any kind to third parties for any purpose is strictly forbidden. Nelco Testing and Engineering Services, Inc. is pleased t o assist you with this project. If you have any questions or need further assistance, please call us at (305) 259 -9779. Respectfully Submitted, Nelco Testing and Engineering Services, Inc. ____________________________________ Ulysses Batista, President ACCEPTANCE OF PROPOSAL ________________________________ _______________________ Signature Date 32 STD. 15’ DEEP PERC. TEST & 10’ SOIL BORING (2 each) PAVEMENT & BASE CORE (2 total) SW 69th Street between SW 64th Street and SW 66th Street EXHIBIT B 33