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Res No 052-22-15805RESOLUTION NO. 052-22-15805 A Resolution authorizing the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to expand the Planning Study for the Hometown District Overlay to include the other commercial districts in the city. WHEREAS, pursuant to a Professional Services Agreement executed by the City and Calvin Giordano & Associates, Inc. (CGA) in 2020 for general planning services, the City engaged CGA to complete a Planning Study for the Hometown District Overlay (Study) vis Resolution Number 018-22-15771; and WHEREAS, at that time, staff was directed to obtain a proposal for.expanding the study to include all commercial districts in the city; and WHEREAS, in summary, the expanded Study will review and update the regulations and policies for the Hometown District Overlay and the other commercials districts to enhance their viability; and WHEREAS, the expanded scope of work involves the same services as were described in the original study, including public engagement techniques, a market assessment performed by subconsultant Lambert Advisory, renderings showing development potential, and documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map; and WHEREAS, the contract amount shall not exceed $93,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The recitals set forth in this resolution are true and they are supported by competent substantial evidence and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to instruct and to pay Calvin Giordano & Associates, Inc. an additional $93,000 to expand the previously approved Planning Study for the Hometown District Overlay by adding the other commercial districts. Forty-eight thousand dollars ($48,000) of the expenditure shall be charged to account number 001-1620-524-3450, which has a balance of $64,488 and $45,000 shall be charged to 001-1310-513-9920, Contingency with a current balance of $100,000 before this request. Page 1 of 2 Res. No. 0 52 -2 2 -15805 Section 3. Corrections. Conforming language or technical sc ri ve n er-type corrections may be made by the City Attorney for any co nform i ng amendments to be incorporated into the fi nal resolution for signature. Section 4. Seve ra bility. If any section clause, sentence, or phrase of this resolution is for any reason held in valid o r unconstitutional by a court of competent jurisdiction, the holding wil l not affect the val idity of the remaining portions of this reso l ution. Sect ion 5 . Effect ive Date. This resolution will become effective immediately upon adoption by vote o f the City Commission. PASSED A ND ADO PTED th is 3rd day of May, 2022. ATTES T: ~)~ ru!A Q CITY CL~RK • 1 READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY, AND EXEC ~TION T ~'@ C~EY Page 2 of 2 COMMISSION VOTE: 5-0 Mayor Ph i lips: Yea Commissioner Harris: Yea Commissioner Gil: Yea Commissioner Corey: Yea Commissioner Liebman: Yea Agenda Item No:9. City Commission Agenda Item Report Meeting Date: May 3, 2022 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to expand the Planning Study for the Hometown District Overlay to include the other commercial districts in the city. 3/5 (Commissioner Liebman) Suggested Action: Approval Attachments: Cover Memo re Commercial District Planning Study.docx RESOLUTION re Commercial District Planning Study.docx 1 22-5913 SM Supplement Final PA Tools 4.27.22.pdf 2 22-5913 Attachment A Res No 018-22-15771 (002).pdf 3 22-5913 Supplement Attachment B SM Downtown Planning Study 042522.pdf Reso 038-20-15478.pdf 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor and Members of the City Commission VIA:Shari Kamali, City Manager FROM:Jane K. Tompkins, AICP, Planning Director DATE:May 3, 2022 SUBJECT: A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to expand the Planning Study for the Hometown District Overlay to include the other commercial districts in the city. BACKGROUND: The City engaged Calvin Giordano & Associates, Inc. to conduct a Planning Study for the Hometown District Overlay (“Study”) via Resolution 018-22-15771 on February 15, 2022. At that time, staff was directed to study all the commercial zoned properties in the city. If approved, the expanded Study will review and update the regulations and policies for all commercial districts and evaluate the potential for designating the US 1 corridor as Transit Oriented Development District. More specifically, the Study will include innovative techniques for public engagement, renderings showing development potential, and documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map. EXPENSE:Amount not to exceed $93,000. ACCOUNT:Forty-eight thousand dollars ($48,000) of the total expenditure will be charged to account number 001-1620-524-3450, Contractual Services which has a current balance of $64,488 and $45,000 will be charged to 001-1310-513-9920, Contingency, which has a balance of $100,000 before this request. Attachments: Resolution Calvin Giordano & Assoc. Proposal Attachment A Resolution No. 018-22-15771 Attachment B List of Properties 2 THE CITY OF PLEASANT LIVING April 27, 2022 Ms. Shari Kamali City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 RE: Supplemental Proposal to Planning Study for Hometown District US-1 Expansion Area and Other Citywide Non-Residential Parcels CGA Proposal No. 22-5913 Supplemental Dear Ms. Shari Kamali, Thank you for contacting Calvin, Giordano & Associates (CGA, a SAFEbuilt company) for this very important expanded project. CGA is pleased to submit our proposal to assist the City of South Miami in this endeavor. We will perform the following listed services as part of a 2-phase process, based on our understanding of the project as provided by City staff. On February 15, 2022, the City Commission approved Resolution No. 018-22-15771 authorizing Calvin, Giordano & Associates to complete a Downtown Planning Study for the Hometown District Overlay (Attachment “A”). Since that time, CGA and City Staff have had discussions to provide for an expanded Study, or Studies, to include the review of the Downtown SoMi district property and other non-residential properties located throughout the City (Attachment “B”). The goals of the original City of South Miami Downtown Planning Study (the “Study”) are to revisit and update the original regulations (adopted in October 1993), enhance the viability of, and grow, the downtown area. While the Hometown District is intended to support mixed-use commercial/residential development characteristic of traditional downtowns, this expanded study will incorporate reviews of other properties not located within the downtown, but which may or may not be supportive of higher densities or intensities or alternate forms of development. Planning and Zoning Best Practices will be followed to determine individual area outcomes and be based on parcel size, configuration, and location. 5 Building Code Services Civil Engineering/ Roadway & Highway Design Coastal Engineering Code Enforcement Construction Engineering & Inspection (GEi) Construction Services Data Technologies & Development Electrical Engineering Engineering Environmental Services Facilities Management Grant Management & Writing Geographic Information Systems (GIS) Governmental Services Indoor Air Quality (IAQ) Landscape Architecture Planning Project Management Redevelopment & Urban Design Surveying & Mapping Transportation & Mobility Transportation Planning Water/ Utilities Engineering Website Development 1800 Eller Drive Suite 600 Fort Lauderdale, FL 33316 Tel: 954.921.7781 Fax: 954.921.8807 www.cgasolutions.com FORT LAUDERDALE Calvin, Giordano & Associates, Inc. A SAFEbuilt" COMPANY MIAMI-DADE WEST PALM BEACH CLEARWATER /TAMPA ESTERO PORT ST LUCIE The expanded Study will include certain properties located throughout the City and outside of the Hometown District and zoned Downtown SoMi, RO, GR, NR, LO, SR (Madison Square), TODD- PI, TODD-PR, TODD MU-4, TODD MU-5, and TODD MU-6. Three years ago, Calvin, Giordano & Associates, Inc. was retained by the City of South Miami to conduct an evaluation of certain land within the Central Business District of South Miami located on the north side of US-1. Through that process and the resulting Future Land Use and Zoning amendments (both text and maps), the City updated an existing framework of opportunities and incentives for compact, mixed-use, higher- density and pedestrian-friendly development within walking distance of the South Miami Metrorail station. One focus of the Supplement Proposal will be to evaluate the suitability of land encompassing approximately 20 parcels, the majority of which directly adjoin the south side of US-1 between SW 61st Avenue and SW 80th Street (aka Davis Drive), to potentially accommodate a similar type of development. If this portion of the study’s conclusions support it, the process could lead to the redesignation of some or all the parcels to the Transit-Oriented Development District (TODD) Future Land Use category and rezoning to an appropriate TODD zoning sub-category. The subject parcels are currently designated Commercial Retail and Office, with a corresponding zoning of General Retail (GR). Other important focus areas located throughout the City include Bird Road, SW 62 Avenue, SW 57 Avenue, Madison Square and the TODD properties northwest of South Dixie Highway. Again, these areas will reviewed in terms of new development potential. Our team includes Lambert Advisory, whose scope is being expanded for the review of the new properties. Lambert is a long-standing CGA partner on projects and will continue to provide sustainable economic development, development planning, housing, fiscal impact analyses. Tasks and Deliverables are similar in nature to the original but will be expanded to include all properties as outlined above and in Attachment “B”. Supplemental Tasks/Deliverables Task 1 – Internal Kickoff No change from original internal kickoff meeting under this Task. Task 2 – Public Engagement In addition to the original public engagement process for the Hometown (now expanded to include property owners within the Downtown SoMi district), a total of five small area-focused discussions will take place. Each public discussion will be similar but will be by area: Bird Road, SW 62 Avenue and SW 80 Street, SW 57 Avenue, TODD designated properties west of US-1 and one dedicated to the GR zoned properties along US-1 (61st Avenue to SW 80 Street area). Discussions will include residents, business owners and any other stakeholders within the specific areas. At the discretion of the City, meeting areas may be changed or combined to accommodate the community. April 27, 2022 Page 2 of 9 6 As part of the public engagement kit for this citywide expanded project, CGA proposes including a centralized online project hub through EngagementHQ – a state-of-the-art digital community engagement platform offered by Bang the Table (now part of Granicus). EngagementHQ provides an all-in-one, customizable online engagement suite of tools that facilitates listening, collecting, analyzing and interpreting community feedback. Using EngagementHQ as the digital public engagement platform will allow the City and CGA to consolidate project documentation, provide updates, post public meeting notifications, and complement in-person events with dynamic virtual engagement tools such as surveys and polls, digital post-it notes, Q&A, pin-drop maps, storytelling, comment guestbooks, and others, thereby greatly expanding the reach of this public engagement process (https://go.engagementhq.com/). As a partner to CGA, Bang the Table is offering a greatly discounted rate for a project-based license for the duration of the project. Working with Bang the Table engagement managers and City staff, the CGA team will develop, design, upload and organize content on the EngagementHQ project site for the duration of the project, deploying various tools in the available suite to expand on our proposed in-person community engagement. Project-based license cost to CGA as part of this project: $5,000, with no additional cost for onboarding. Task 3 – Review of Existing Comprehensive Plan and Land Development Code Additional properties included in the expanded study will be reviewed under this task. Task 4 - Market Assessment and Strategic Evaluation Additional properties included in the expanded study will be reviewed under this task. Task 5 – Massing, Renderings, Illustrations and Streetscape Additional sample properties included in the expanded study will be reviewed for potential conceptual 3D modeling under this task. Task 6 – Adoption Process Additional properties included in the expanded study will be included, if changes to the properties’ future land use or zoning map are deemed necessary, under this task. As part of this task, it is recommended that the Hometown District and TODD Regulating Plan Graphics be updated. Phasing Plan Phase 1 – Evaluation for Potential Alternate Forms of Development This phase encompasses an analysis and visualization of the capacity and density/intensity scenarios for sample subject parcels in the expanded study area. April 27, 2022 Page 3 of 9 7 I. Professional Planning Services A. Data Collection: Research and collect necessary background data and mapping from appropriate sources, meetings with City staff. B. Characterization of Existing Conditions: Review and characterize the subject land area and its context regarding present and envisioned (future) land use patterns. C. Analysis: Prepare a comparative analysis of the potential development capacity and character under the present future land use designations and zoning districts and potential land use categories and corresponding zoning district provisions. D. Recommendation(s): Based on the outcomes of the above- and below-referenced tasks, prepare a recommended land use and zoning strategy for sample subject properties. ll. Professional Landscape Architecture Services A. Development Scenario Visualization: CGA will prepare 3-dimensional digital models of the maximum development potential under the current and potential land use and zoning regulations. 1. Base map: Create a CAD base map of the study area and its existing surrounding context using a high-resolution aerial image to understand current conditions, including present development patterns, relationship to transit facilities, etc. 2. Schematic block massing models: Preliminary sample block massing models will be prepared to serve as a starting point for the final model. 3. Building massing models: The final massing models for the sample areas will provide a purely conceptual building massing and a generic public realm, without any degree of specificity or photorealism. Existing and proposed buildings, based on current regulatory constraints, will be taken into consideration. B. NOTES: 1. If attendance at meetings is requested by the City above the number listed below, they will be billed on an hourly basis per the adopted fee schedule. 2. In coordination with City Staff, CGA will select sites for the development scenarios. The scope provided herein is for the development of four (4) sample development scenarios/sites which may consist of multiple contiguous parcels to be presented to the City. Additional scenarios shall be considered an additional service. III. Professional Traffic Engineering Services A. CGA traffic engineers will complete a traffic analysis of the potential impact of the alternate forms of development on each area. Traffic Analysis for the will include the proposed maximum allowable development under the current and any proposed land use and zoning designations. April 27, 2022 Page 4 of 9 8 B. NOTES: 1. A full traffic impact study is not anticipated and if required will be an additional service. 2. This scope of work does not include revisions to the traffic analysis based on review comments from Miami Dade County. 3. This scope of work does not include attendance by CGA traffic engineers at any public hearings. If attendance at meetings is requested by the City or required, they will be billed on an hourly basis per the adopted CGA fee schedule. 4. This scope of work does not include traffic data collection, instead assuming that the available LRTP traffic data from the Miami-Dade TPO for the short (5 year) and long range (2035) analysis will be utilized. Any additional traffic data collection effort shall be considered an additional service. IV. Workshop and Commission Presentation A. As part of this Phase, CGA contemplates one public workshop to solicit public stakeholder input and one final presentation to the City Commission Phase 2 – Potential Comprehensive Plan Amendment (FLUM or FLUM/text) and Zoning Map/LDC Amendments Depending on the outcome of Phase 1 in terms of recommendations, this phase could involve FLUM amendment(s), FLUM and Comprehensive Plan text amendment(s) and corresponding Zoning Map or Zoning Map and LDC amendment(s). I. Professional Planning Services A. Coordination with Florida Department of Economic Opportunity (DEO): CGA will proactively reach out to DEO staff to describe and validate the anticipated amendment approach, and to establish additional coordination points with the goal of ensuring that the amendment process progresses seamlessly towards its conclusion. B. FLUM/Comprehensive Plan: Prepare appropriate Future Land Use Map amendments (LUPA), and Comprehensive Plan amendments, including concurrency analysis, as necessary. C. LDC/Zoning District Map: Prepare appropriate Land Development Code amendments and Zoning District Map amendments, including the recommended Hometown District and TOOD Regulating Plan Graphics update, as necessary. D. Internal Coordination Meetings: CGA will participate in coordination and information- sharing meetings with City Administration and staff, as needed. E. Public Outreach: If requested, CGA will support and advise City staff on the preparation of informational and outreach materials for the elected officials, appointed boards, and the public, as appropriate. April 27, 2022 Page 5 of 9 9 F. Public Meetings and Hearings: CGA will attend a maximum of four (4) formal public meetings (Workshop, Planning Board, and City Commission Hearings). G. Amendment Transmittal: CGA will assist staff with preparation and transmittal of the amendment application package to state, regional and local agencies. H. ORC and Adoption: Working closely with City staff, respond to the ORC Report (if applicable) and to prepare the proposed amendments for final adoption. The amendment process will be deemed complete when the proposed amendments are adopted by City Commission and found 'In Compliance' by the State Land Planning Agency (DEO). II. Professional Data Technologies & Development Services A. CGA will create an ArcGIS-based FLUM and Zoning maps to reflect and highlight the proposed areas to be amended. NOT A PART: Study of the feasibility and desirability of creating a Transfer of Development Rights for the protection of historic structures. Areawide Traffic Impact Study TERMS RELATED TO: Basis of Proposal, Additional Fees, Reimbursable Expenses, Meeting Attendance, Terms of the Agreement, Miscellaneous Provisions and Termination of the Agreement remain unchanged from and are found in the original proposal as approved under Resolution No. 018-22-15771. SCHEDULE OF FEES Calvin, Giordano & Associates, Inc. will perform the Scope of Services for an hourly fee as shown in the proposed Schedule of Fees: April 27, 2022 Page 6 of 9 10 PROPOSED SCHEDULE OF FEES (NOT TO EXCEED) Phase 1 – Evaluation of Commercial Districts and TODD Expansion I Professional Planning Services $48,000 Land Use and Zoning Analysis (Engagement HQ included) $48,000 II Professional Landscape Architecture Services $14,000 Development Sample Scenario Visualizations $14,000 III Professional Traffic Engineering Services $12,000 Traffic Impact Analysis $12,000 IV Professional Data Technologies & Development Services V Lambert Advisory $4,000 $4,000 $4,000 $4,000 Meetings not included in Phase 1 Hourly Phase 2 – Potential FLUM/Comprehensive Plan and Zoning Map/LDC Amendments I. Professional Planning Services $9,000 Preparation FLUM/Comp Plan/Zoning Map/LDC Amendments/Regulating Plan Graphics $9,000 II. Professional Data Technologies & Development Services $2,000 Preparation of GIS Maps $2,000 Meetings not included in Phases 2 Hourly TOTAL (Not Including Hourly Services) $93,000 April 27, 2022 Page 7 of 9 11 We appreciate the opportunity to submit this supplemental proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office along with the Commission Resolutions approving this agreement. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. Chris Giordano President ATTACHMENTS: Attachment “A” – Original approved proposal: – Resolution No. 018-22-15771 Attachment “B” – Supplemental Project Addresses April 27, 2022 Page 8 of 9 12 ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. By: Date: Name: Chris Giordano Title: President By: Date: Name: Title: Ms. Shari Kamali City Manager Cost of these services are $93,000.00 plus hourly as noted in fee breakdown. April 27, 2022 Page 9 of 9 5/3/22 13 ATTACHMENT "A" 14 RESOLUTION NO. 018-22-15771 A Resolution authorizing the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. WHEREAS, pursuant to a Professional Services Agreement executed by the City and Calvin Giordano & Associates, Inc. (CGA) in 2020 for general planning services, the City desires to engage CGA to complete a Hometown Planning Study for the Hometown District Overlay (Study); and WHEREAS, in summary, the Study will review and update the regulations and policies for the Hometown District Overlay to enhance the viability of, and grow the area; and WHEREAS, the scope of work includes public engagement techniques, a market assessment and workforce housing evaluation performed by subconsultant Lambert Advisory, renderings showing development potential, conceptual streetscape illustrations, and documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map; and WHEREAS, the contract amount shall not exceed $118,640. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The recitals set forth in this resolution are true and they are supported by competent substantial evidence and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to instruct and to pay Calvin Giordano & Associates, Inc. in the amount of $118,640 to complete a Home town Planning Study for the Hometown District Overlay. The total expenditure shall be charged to account number 001-1620-524.34-50, which has a balance of $191,386 before this request. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will not affect the validity of the remaining portions of this resolution. Page 1 of 2 15 Res. No. 0 1 8-22-1577 1 Section 5. Effective Date. This resolution w i ll become effective immediately upon adopt i on by vote of the City Commission. PASSED AND ADOPTED this 15t h day of February, 2022 . COMM ISSION VOTE: 4-1 Mayor Phi li ps : Yea Commissioner Harris : Yea Commissioner Gil : Yea Commissioner Corey: Yea Commissione r Liebman: Nay Page 2 of 2 Agenda Item No:3. City Commission Agenda Item Report Meeting Date: February 15, 2022 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. 3/5 (Commissioner Corey) Suggested Action: Attachments: Cover_Memo_re_Downtown_Planning_Study.docx RESOLUTION_re_Downtown_Planning_Study.docx 22-5913 South Miami Downtown Planning Study for Hometown District Overlay 2.0 Revisions 2022.01.31 (CGA Executed).pdf Res No 038-20-15478.pdf 116 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor and Members of the City Commission VIA:Shari Kamali, City Manager FROM:Jane K. Tompkins, AICP, Planning Director DATE:February 15, 2022 SUBJECT: A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. BACKGROUND: Pursuant to a Professional Services Agreement executed in 2020 for general planning services, the City desires to engage Calvin Giordano & Associates, Inc. to conduct a Hometown Planning Study for the Hometown District Overlay (“Study”). The Study will review and update the regulations and policies for the Hometown District Overlay to enhance the viability of, and grow, the area. More specifically, the Study will include innovative techniques for public engagement, a market assessment and workforce housing evaluation performed by a subconsultant, Lambert Advisory, renderings showing development potential, and conceptual streetscape illustrations. Documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map will also be prepared. EXPENSE:Amount not to exceed $118,640. ACCOUNT:The total expenditure will be charged to account number 001-1620-524.3450, which has a balance of $191,386 before this request. Attachments: Resolution Calvin Giordano & Assoc. Proposal Resolution No. 038-20-15478 and Professional Services Agreement 217 THE CITY OF PLEASANT LIVING January 31, 2022 Ms. Jane Tompkins, AICP Director Planning and Zoning City of South Miami 6130 Sunset Drive South Miami, FL 33143 RE: City of South Miami Downtown Planning Study for Hometown District Overlay 2.0 CGA Proposal No. 22-5913 Dear Ms. Tompkins, Thank you for contacting Calvin, Giordano & Associates (CGA) for this very important project. CGA is multi-disciplinary firm that offers planning, urban design, landscape architecture, GIS, data development and management, engineering, transportation, construction, and a broad range of municipal services. With over 390 employees across six (6) offices, a Planning Department which includes seven (7) AICP Certified Planners, and current contracts with over 60 governmental entities, we are one of the most sought-after consultants due to our experience, integrity, pragmatism, and sterling reputation. This year, CGA is celebrating 85 years of helping communities throughout Florida. Complementing CGA’s role as lead consultant, our team includes Lambert Advisory, chosen specifically for their relevant expertise and familiarity with local and regional issues. Lambert is a long-standing CGA partner on projects involving markets, economic development, and housing policy, Lambert is an internationally recognized real estate and economic advisory firm, which has built a specialty within its practice dedicated to assisting municipalities, and community and economic development agencies/organizations with sustainable economic development, development planning, housing and fiscal impact analysis. We selected Lambert for this project because of the firm’s growing experience navigating local planning and government finance issues for economic recovery in the aftermath of the COVID-19 pandemic. The City of South Miami is considering a Downtown Planning Study (the “Study”) to review and potentially update the regulations found in the City’s Comprehensive Plan and Land Development Code, Article VII. – Hometown District Overlay Ordinance which was originally adopted in October 1993. 518 Building Code Services Civil Engineering/ Roadway & Highway Design Coastal Engineering Code Enforcement Construction Engineering & Inspection (CEI) Construction Services Data Technologies & Development Electrical Engineering Engineering Environmental Services Facilities Management Geographic Information Systems (GIS) Governmental Services Indoor Air Quality Landscape Architecture Planning Project Management Redevelopment & Urban Design Surveying & Mapping Traffic Engineering Transportation Planning Water I Utilities Engineering Website Development 1800 Eller Drive Suite 600 Fort Lauderdale , FL 33316 954.921.7781 phone 954.921.8807 fax www.cgasolutions.com FORT LAUDERDALE Calvin, Giordano & Associates, Inc. E X C E P T I O N A L S O L U T I O N S'" MIAMI-DADE WEST PALM BEACH CLEARWATER/TAMPA ESTERO PORT ST. LUCIE January 26, 2022 Page 2 of 11 The goals of the Study are to revisit and update the original regulations, enhance the viability of, and grow, the downtown area. This Study must recognize the historic character, walkability, affordability, and a realistic reliance on the nearby Metrorail system. The Hometown District is intended to support mixed-use commercial/residential development characteristic of traditional downtowns. The Hometown District is somewhat restrictive in terms of density and intensity, limiting buildings to four stories or fifty feet, maximum density to 24 units per acre and an overall FAR of 1.6. In contrast, the City adopted the Downtown SoMi land use category on April 23, 2019 for the area encompassed by the Shops at Sunset Place which permits a height of 195 feet, a maximum density of 65 units per acre and an overall FAR of 3.0. This area was part of the original Hometown District but was removed on the same date and is not a part of this Study. The portion of the City which is the subject of this Study is bounded by US 1, Red Road (SW 57 Avenue) and SW 74th Terrace. Included in the area is the historic core – Sunset Drive. Task 1 – Internal Kickoff Key members from the CGA team will participate in an internal Kickoff Meeting (which may be virtual or in-person) with the City’s team to confirm mutual expectations for the management of the project on both the consultant and client sides; flesh out details of the study, schedule and format of deliverables, particularly the final Plan document; review data needs and sources; finalize a list of plan stakeholders and champions; and brainstorm ideas for key aspects of the project. Deliverable #1 – Summary of Kickoff and List of Data Needs 619 1-18 I ~ t -( L ' [ ,.~-- ~I T_2 D~J ,..j E 1 . , -si [ I .,., ~ )D ,. , ; -r ~~ i r.tl -~ . I >CM g January 26, 2022 Page 3 of 11 Task 2 – Public Engagement Process-wise, an assertive, proactive, and direct (individual) engagement with local downtown activists and stakeholders will be important from the project inception. For broader public input, it is recommended that one meeting be held in downtown (not necessarily at City Hall except for formal public meetings) and not limited to traditional workshop style meetings (though at least one of these will be necessary). Depending on the wishes of City staff, other public outreach techniques may include up to three events of the City’s choice, example; a storefront open house, sidewalk pop-ups, or walks and talks. Public engagement will take place throughout the life of the project. Informational memos and e-mail blasts for the public, Planning Board and City Commission will be prepared. Deliverable #2 – Summary of Public Engagement Process Task 3 – Review of Existing Comprehensive Plan and Land Development Code CGA will review existing Comprehensive Plan text related to the Mixed-Use Commercial/Residential Future Land Use designation and FLU GOAL 2 Hometown District. Additionally, a comprehensive review of Article VII. – Hometown District Overlay Ordinance will be completed. Focused reviews of the text; height and use diagrams; architectural, street and landscape standards; and the regulating plan will be performed. Diagrams shall be updated in an electronic format for ease of use and amending. Deliverable #3 – Summary of Focus Areas for Requiring Further Study Task 4 - Market Assessment and Strategic Evaluation Lambert Advisory - As it relates to the market and strategic components there are four distinct Sub-Tasks associated with this work: 1.) Market Assessment: As part of this initial task, general insight into redevelopment opportunities and, particularly, demand by use within a 10-year period within the Downtown area will be performed. A core objective of the market assessment will be to understand current and future supply and demand conditions (by use) that will be fundamental to assessing redevelopment opportunities that will support Downtown’s future intensity and density. Additionally, the market assessment will provide critical information related to the potential performance of select redevelopment opportunities that will inform the evaluation of workforce housing which is a very important factor to achieving the City’s goals and objectives for the downtown area. Deliverable #4 – Summary of Findings in Presentation (Key Market Finding Highlights) 2.) Strategic/Workforce Housing Evaluation: Based upon the market assessment above, the strategic evaluation entails an economic/financial analysis of select single and/or mixed- use redevelopment opportunities that will be instrumental to creating workforce housing policy and/or initiatives that are so important to creating a sustainable Downtown community. It is important to note that, absent any detailed development programming, design and costs that can be determined in this phase of planning, the evaluation herein is considered order-of- magnitude; nonetheless, we are confident the select redevelopment analyses will provide highly effective support for understanding the economics underlying 720 January 26, 2022 Page 4 of 11 the workforce housing initiative. Furthermore, this analysis will help set the baseline methodology for assessing alternative redevelopment policies such as Transfer of Development Rights (TDR) that can be used as a tool for protecting historic structures and undertaken as part of subsequent planning efforts. Deliverable #5 – Technical Memorandum The scope of services outlined below highlights the primary initiatives for conducting the market analysis, and potential redevelopment opportunity for the Downtown: 3.) Economic and Market Profile: At the outset, Lambert will profile pertinent economic, demographic and market factors that impact land use, business expansion, and space utilization within the Downtown. This will highlight key economic and real estate issues such as market demand and supply conditions for various redevelopment opportunities and primarily focusing on retail, residential (for-sale and rental), office and hotel. The goal is to provide an understanding of current market conditions in the market area, as well as identify notable trends that may have an impact on the Downtown plan. Importantly, Lambert will utilize previous and current economic and market reports to effectively streamline this component of the study’s process. Additionally, specific to the analysis of supply (by use), Lambert will be conducting very limited field research and will be primarily utilizing data from secondary sources of information (such as MLS and Costar) along with select phone interviews with key industry professionals. The focus of key trends within the demand and supply environment driving the Downtown redevelopment over the long term includes: Demand Conditions Our analysis of demand conditions will include economic and demographic trend and forecast analysis, as well as an overview of key industries and cluster identification. The analysis will detail: o Population and population characteristic trends and projections; o Employment trends and labor force characteristics and growth forecasts; o Household trends and projections; o Visitor growth trends and profile and expenditure patterns; and, o Traffic patterns and trends along the major thoroughfares. Supply Conditions The supply conditions analysis includes an overview of existing conditions for the primary real estate uses contemplated in the analysis, including retail, residential, office and hotel. As noted, the market information will be primarily based upon secondary sources of information from credible real estate institutions including but not limited to: Costar, MLS, and/or Placer. We will conduct a limited profile of select existing and proposed projects by real estate use, to identify: 821 January 26, 2022 Page 5 of 11 o Size of retail and/or entertainment center, office building, or residential project; o Major tenants in the case of commercial space; o Age and condition of development; o Rental and occupancy rates; o Sales per square foot in retail space; o Mix of tenants, customer profile and amenities; and, o Other pertinent information including an overview of planned projects considered to impact the Study Area. Estimates of Market Demand/Development Opportunity The final part of Sub-Task 3 will be to provide general estimates of market demand for all the uses considered for the Downtown. This represents an assessment of the market’s ability to support the development of certain uses and will provide additional information such as: o Estimated demand for residential, office, retail and hotel use within the Downtown within a 5-to-10-year timeframe; o Achievable average rental/sale price points by use; o Benchmark operating costs (by use) used to support economic/financial analysis; and, o Recommendations for broader strategic redevelopment planning, Transit Oriented Development (TODD), and nodal/site programming. 4.) Strategic Evaluation: As noted, the market assessment will set the basis for determining demand by use within the Downtown area and, thereby, helping CGA formulate regulatory policy and physical planning initiatives for desirable and sustainable development. For the most part, the market assessment focuses on the market-driven redevelopment opportunities whether single- or mixed-use. However, the City and CGA also recognize that there are other notable considerations associated with planning for growth outside of pure market demand and, namely, in this case ensuring availability of workforce housing and preservation of historic structures. And, supporting these initiatives often requires public participation, incentives, and/or alternative forms of subsidy to close potential economic/financial gaps that may be needed to ensure successful implementation. Lambert believes there are two primary components to the strategic evaluation, including: 1.) have a comprehensive understanding of market demand and redevelopment potential among a myriad of uses over a foreseeable timeframe. This will be accomplished as part of the Sub-Task above; and, 2.) having the capacity to prepare fairly comprehensive economic/financial analyses to gauge underlying valuations that will help to set policy around workforce housing. In this regard, we will create proforma to determine estimates of performance, feasibility and/or “residual value” for select redevelopment programs within the Downtown. The analyses will be driven by key “input” values, including: a.) the physical development plan based upon the mix and size of units, property and building features, commercial uses and other physical characteristics; b.) an estimated development budget for the proposed plan (and timeline/phasing); c.) estimates of performance including housing unit rental rates/sale prices, absorption/occupancy and income from commercial 922 January 26, 2022 Page 6 of 11 components; d.) estimates of operating costs for mixed income/mixed use development including variable and fixed expense items; and e.) financing assumptions that consider various sources of funding. These analyses will identify financial “gaps” needed to support workforce housing, set a baseline value for future evaluation of TDRs, and/or shed light on alternative mechanisms the City can turn to in its effort to support critical community-based programs. It is important to reiterate (as mentioned above) that, absent any detailed development programming, design and costs that can be determined in this phase of planning, the evaluation herein is considered order-of-magnitude; nonetheless, Lambert is confident the select redevelopment analyses will provide highly effective support for understanding the economics underlying the workforce housing and historic preservation initiatives. Deliverables #6 and 7 – Economic and Market Profile and Strategic Evaluations Task 5 – Massing, Renderings, Illustrations and Streetscape 1.) Create massing options and development scenarios and evaluate the impact of each Development of Scenario Graphic Illustration - CGA will prepare a 3-dimensional model of the maximum development potential allowable for the Hometown District Overlay to a degree of quality that illustrates a detailed building massing and a non-specific public realm to generally illustrate open spaces and the quality of context. o Create a CAD base map of the existing surrounding context using a high-resolution aerial image to include connecting and surrounding roadways, and contextual buildings along the periphery of the Hometown District Overlay boundary. o Prepare preliminary schematic block massing model to serve as a guide for the ultimate building massing model that will be developed. o Prepare building massing of existing historic buildings. Deliverable #8 – Preparation of Base Map and Preliminary 3D Model of Maximum Development Potential 2.) Develop renderings, diagrams, illustrations, design studies and diagrams depicting the future development. Renderings/Diagrams and Public Realm: o Develop, extrude, and form the street networks, sidewalks, and public realm components of the overall development. o Refine all massing and volumetric qualities for the various buildings that will comprise the built urban form of the area and incorporate architectural massing components to help convey the general land use of the building elements, including balconies, rooftop water coolers and elevator rooms, parking garage fenestrations, and storefronts. Because the building models will not have rendered material finishes (i.e.: glass, wood, stucco, etc.), these architectural articulations will serve to provide a more legible product. o Incorporate and colorize landscape qualities into the overall site model, limited to sod, trees and palms, to facilitate for the legibility of green public areas versus roadways and parking areas. 1023 January 26, 2022 Page 7 of 11 Deliverable #9 – Public Realm Components and Massing Refinements 3.) Study the feasibility and desirability of creating design bonuses. Impacts of Development Bonuses: o Develop renderings, diagrams, illustrations, design studies and diagrams depicting the impact of development bonuses on the overall quality of the Hometown District Overlay. Deliverable #10 – Impacts of Development Bonuses Illustrative Depictions 4.) Develop concepts for streetscape improvements to enhance the new vision for the area Streetscape Improvements: Prepare 3-dimensional depictions of streetscape improvements to express the quality of life and character of the overall street corridors. o Depictions to include character-giving qualities that may impact, generally:  typological street sections,  overall paving design strategies,  vegetative strategies,  furnishing strategies, and  sidewalk use and programming strategies. Deliverable #11 – 3-D Streetscape Depictions Task 6 – Adoption Process 1.) Review and Transmittal: A complete, fully formatted Downtown Study document, Comprehensive Plan and Land Development Code changes, Future Land Use Map or Zoning Map revisions, along with an areawide concurrency analysis will be submitted for final review by the City’s Planning Board and City Commission. Members of the CGA team may participate in briefings and presentations prior to Public Hearings. The CGA team will attend one LPA Public Hearing and a City Commission Public Hearing (1st reading). The CGA team will assist City staff as needed in transmitting the proposed amendments to all the Reviewing Agencies after the first reading. Deliverable #12 – Draft reports for Comprehensive Plan and Land Development Code Hearings and Transmittal Package for Review 2.) Adopted Final/Online Ready Downtown Planning Study and Code Amendments Final Downtown Panning Study: The CGA will attend the final City Commission Public Hearing (2nd reading) required for adoption of Downtown Planning Study and will assist City staff as needed in submitting the adopted amendments to the State Land Planning Agency. After the review period concludes, the CGA team will prepare the final Downtown Planning Study for adoption. This will reflect any changes required by the State Land Planning Agency and other reviewing organizations. The final Comprehensive Plan document will be a usable, searchable and ADA compliant online document. 1124 January 26, 2022 Page 8 of 11 Deliverable #13 – Final Downtown Planning Study, Comprehensive Plan and Land Development Code, and Future Land Use and Zoning Maps. NOT A PART: Study of the feasibility and desirability of creating a Transfer of Development Rights for the protection of historic structures. Areawide Traffic Impact Study BASIS OF PROPOSAL • Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc. represents its judgment as a design professional and is supplied for the general guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control over the cost of labor and material, or over competitive bidding or market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Calvin, Giordano & Associates, Inc. will require that all consultants carry proper insurance, including professional liability insurance, if appropriate. ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services, which will be addressed in a separate contractual agreement. The services include but are not limited to: • Professional land surveying (i.e., buried utility investigation, easement research, condominium documents, project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano & Associates, Inc. • Review of Data supplied by the CLIENT (i.e., GIS data sets, databases, aerial images, etc.) required for integration into this project. REIMBURSABLE EXPENSES Calvin, Giordano & Associates, Inc., and its consultants will be reimbursed for the printing of drawings and specifications, deliveries, Federal Express services, required travel time and travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval of authorities having jurisdiction over the project, renderings, models, and mock-ups required by CLIENT, as required. Reimbursable expenses and sub-consultant invoices will be billed directly to the CLIENT at a multiplier of 1.25. MEETING ATTENDANCE Due to the difficulties of predicting the number or duration of meetings, no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparation for and meeting attendance, as necessary, will be provided on a time and materials basis and will be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule. 1225 January 26, 2022 Page 9 of 11 SCHEDULE OF FEES Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: PROPOSED SCHEDULE OF FEES I Professional Services A Traffic $5,000.00 B Planning $60,000.00 C Landscape Architecture $27,140.00 D GIS/Data Technology $2,500.00 E Subconsultant: Lambert Advisory $24,000.00 TOTAL Lump Sum (Plus Hourly Services) $118,640.00 TERMS OF THE AGREEMENT • Calvin, Giordano & Associates, Inc., and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.’s option, defend or pay for an attorney selected by Calvin, Giordano & Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.’s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warranty, to the amount of fees paid to Calvin, Giordano & Associates, Inc., pursuant to this Agreement. • Drawings, specifications, and other documents and electronic data furnished by Calvin, Giordano & Associates, Inc. in connection with this project are instruments of service. All original instruments of service shall be retained by Calvin, Giordano & Associates, Inc. and will remain their property, with all common law, statutory and other reserved rights, including copyright, in those instruments. This information provided in the instruments of service is proprietary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, 1326 January 26, 2022 Page 10 of 11 Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5% per month will be applied to any unpaid balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request compensation for start-up costs when work resumes. • PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, AN INDIVIDUAL EMPLOYEE OR AGENT OF CALVIN, GIORDANO & ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE IN NEGLIGENCE FOR ANY CLAIMS, DAMAGES, LOSSES, OR DISPUTES ARISING OUT OF OR SUBJECT TO THE CONTRACT. • The CLIENT or their representative shall be available to meet with Calvin, Giordano & Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services as outlined in this contract. • The terms of Agreement shall be valid for the Client’s acceptance for a period of thirty (30) days from the date of execution by Calvin, Giordano & Associates, Inc. after which time this contract offer becomes null and void if not accepted formally (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement without written consent of the other. • This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations, or agreements, either written or oral. • This Agreement may be amended only by written instrument signed by both Calvin, Giordano & Associates, Inc., and the CLIENT. • Unless otherwise provided, this Agreement shall be governed by the law of the place where the project is located. 1427 January 26, 2022 Page 11 of 11 TERMINATION OF THE AGREEMENT • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. Chris Giordano President ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. By: Date: Name: Title: Chris Giordano President By: Date: Name: Title: Ms. Jane Tompkins, AICP Director Planning and Zoning Cost of these services are $118,640.00 as noted in fee breakdown. 1/31/22 1528 1629 RESOLUTION NO: 038-20-15478 A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. WHEREAS, the City requires General Planning Services to enhance the City's ability to undertake annexation studies and other complex projects related to land development; and WHEREAS, the Town of Cutler Bay, through a competitive process, solicited quotes for General Planning Services; and WHEREAS, as a result of the competitive process, the Town of Cutler Bay awarded a contract to Calvin Giordano & Associates, Inc. for General Planning Services; and WHEREAS, the City South Miami wishes to piggyback onto the Town of Cutler Bay contract with Calvin Giordano & Associates, Inc., with the same terms and conditions, for a contract term not to exceed five (5) consecutive years; and WHEREAS, the fees for the annexation study and other General Planning Services shall be charged to Account No. 001-1620-524.34-50, Contractual Services. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is authorized to enter into multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a term that shall not exceed five (5) consecutive years. A copy of the Agreement is attached. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 5. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17th day of March, 2020. Page 1 of2 1730 ResolutionNo. 038-20-1 5478 ATTEST: APPROV E D: LERK7 ~6 .~- /41~ I COMMISSION VOTE: READ FORM, Mayor Philips: Vice Mayor Welsh : Commissioner Gil: Commissioner Harris : Commissioner Liebman: Page 2 of2 3-2 Yea Yea Yea Nay Nay 1831 City Commission Agenda Item Report Meeting Date: March 17, 2020 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: Agenda Item No:5. A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. 3/5 (City Manager-Planning Dept.) Suggested Action: Approval Attachments: Cover Memo CGA Agreement Planning Services.docx Resolution_Calvin Giordano General_Planning_ServicesCArev.docx Professional Service Agreement.pdf SunBiz registration.pdf MDBRAd.pdf MHAd.pdf 1 1932 THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission V1A: Steven Alexander, City Manager FROM: Jane K. Tompkins, AICP, Planning Director Date: March 17, 2020 SUBJECT: A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. BACKGROUND: The City periodically requires the services of a planning consultant to supplement and assist Staff with a variety of projects, such as annexation studies. The City wishes to piggyback onto a Town of Cutler Bay contract for General Planning Services with Calvin Giordano & Associates, Inc. The Town of Cutler Bay, through a competitive process, solicited quotes for general planning services and awarded a contract to Calvin Giordano & Associates, Inc. The same terms and conditions within the Town of Cutler Bay contract will apply, and the term will be for five (5) years. ACCOUNT: Fees for these services will be charged to Account No. 001-1620-524.34-S0, Contractual Services, which has a current balance of $109,935. Attachments: • Draft Resolution • Piggyback Agreement, Calvin Giordano & Associates, Inc. jkt C:\Users\EASYPD-1\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@A80C7C93\@BCL@A80C7C93.docx 2 2033 CONTRACT FOR GENERAL PLANNING SER.VICES THIS AGREEMENT made and entered into this¢!~ day orff\ut ch , 20)(,°'i by and between the City of South Miami, a Florida municipal Corporation by and through its City . Manager (hereinafter referred to as "Cityj and CALVIN, GIORDANO & ASSOCIATES, INC., (hereinafter referred to as ~4Contractor") whose address is 1800 Elder Drive, Suite 601, Ft, Laude,dal,e, FL 3331§ and whose email address is seleh.ner@ea,otutions.eom. WITNESSETH: WHEREAS, the TOWN OF CUTLER BAY soJicited bids pursuant to RFO #17-Gfi for GENERAL PLANNING SERVICES; and WHEREAS, the TOWN OF CUTLER BAY. after completing a competitive bidding process, awarded a contract to Contractor, and WHEREAS. the City of South Miami desires to utilize the TOWN Of CUTLER BAY Contract with Contractor; and WIIEUAS, the City is authorized, pursuant to the City of South Miami's Charter. to piggyback off of contracts., such as the contract in question between TOWN OF CUTI A BAY and Contractor, that were entered into in accordance with a solicitation process that is at least as vigorous as that of the City of South Miami; and · NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: 1. The City desires to enter into a Contra<:t. under the same provisions as set forth in the contract between TOWN OF CUTLER BAY and Contractor pursuant to RFO #17-86 as modified by this Agreement 2. The City has reviewed the contract between TOWN OF CUTLER BAY and Contractor and agrees to the provisions of that contract which shall be applicable to a purchase order-to be issued by the City and further agrees to the fair and reasonable~ of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City•s purchase order made during the term of this Agreement, Wlder the same price(s). t'ermS and conditions as found in the solicitation documents, the response to the solicitation, and the Agreement/Contract and/or the Award, pertinent copies of which are attached hereto as Attaehme11t A and made a part hereof by reference. 3. All references in the contract between TOWN OF Cun.ER BAY and Contractor, shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of TOWN OF CUTLER BAY. as set forth in the contract between TOWN OF CUTLER BAY and the Contractor, shall all be made by the City Manager for the City of South Miami. Notwithst~ding anything contained in the TOWN OF CUTLER BAY RFO #17:06 and the contract between TOWN OF CUTLER BAY 10149 2134 MIAMI and the Contractor to the contrary. this Agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Tenn. The tenu of the contract, including all extensions authorized by the contract shall not exceed five years. 5. Scope of Goods ancl Services. The scope of goods and servroes (which may hereinafter be referred to as the "Work"} are set forth m the attached Attaelunen.t A and any attachments thereto and the City's purchase order, the latter of which shall take precedence. The Contractor bas agreed to deliver the goods, if any, and perform the services, if any, in a workman like manner and in accordance with all state, county and City laws, at the locations, if any, designated by the City. All of the goods and services reflected in Attaehment A shall, unless otherwise stated in the Attachment A or B, be delivered, if good, and commenced, if services, wi1hin NIA days from the date of the execution of this Agreement. The Contractor shall obtain and pay for aJl permits required for the goods and services rendered, if any, with the exception of permits fees charged by the City, said fees shall be waived. 6. Contract Price. The colm'Et price for the good and services is set forth in Attacltment A or B. If not otherwise set forth in the contract between TOWN OF CUTLER BAI and the Contractor, the Contractor shall be paid upon delivery of all the goods., if any, the completion of all the services, if any, and after final inspection and approval. by the City, that approves of the goods delivered, if any, and the services performedJ if any. 7. Pncedenee. The term, provisions and conditions of this Agreement shall take precedence over the terms, provisions and conditions of the contract between Contractor and TOWN OF CUTLER BAY. & Gru.t Fueling: This project is being funded by ~ and CDntractor agrees to comply with all the requimnents of that Grant. applicable to the delivery of the goods and/or services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its control that is requhai for the City to be able to recover as much of the contract price that is available pursuant to the terms of the grant. A copy of the grant, If any. is attached hereto and made a part hereof by reference. 9. Puble Reeorcls: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to pedonn the service; (b) Upon request ftom the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does .not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt ftom public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract temt and following completion of the contract if the contractor does not transfer the records to the public agency; and (d) Upon 2of49 2235 completion of the contract. transfer. at no cos1. to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. lfthc contractor tmnsfcr:,;, all public records to the public agency upon completion of the contract. the contractor shall destroy any duplicate public records that arc ext..wpt or confidt.-ntial and exempt from public records disclosure rcquirentt.-'Tlts. If the contractor keeps and maintains public records upon completion of the contnict. the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency. upon request from the public agency's custodian of public records, in a fonnat that is compatible with the infrmnation technology systems of the public agency. IF THE CONTRACTOR HAS QUESTIO~S REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTE~ TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CO~TACT THE CUSTODIAN OF PUBLIC RF.CORDS AT 305-663-6340; F.-mail: npayne(a:southmiamin.igov; 6130 Sunset Drhre, South Miami, FL 33143. IO. Wah-·er Jury Trial: City and Contractor knowingly. irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Coun proceedings in respect tu any action, proceeding. or lawsuit arising out of the Contract Documents or the pcrfom1ance of the Work thereunder Clr any counterclaim. cross-claim or lhird party claim tiled in the same proceeding. 11. !'iotices: Whenever no1ice shall be required or pcnnittcd herein. it shall be dcliv!.!red by hand delivery. e-mail (or similar electronic transmission). facsimile transmission or certified mail with retum receipt requested and shall be deemed delivered on the date shown on the e-mail or delivery confirmation for any facsimile transmission or. ifby certified mail. the dati: on the return receipt or tht: elate shown as the date same \\>Wi refused or unclaimed. If hand ddivercd to the CITY. a copy musl be stamped with the official CITY receipt stamp showing the date of delivery, otherwise the document shall not be considered to have been hand delivered. Notices shall be delivered co 1hc following individuals or entities at the addresses (including e- mail) or facsimile transmission numbers set fo11h hclow or in the introductory paragraph to ihis contract: To CITY: With copies to: City Manager. () 130 Sunset Or. South Miami. FL 33143 Tel: (305) 668-25 IO Fax: (305) 663-6345 E-mail: sa!exander(~;southmiami fl.gov City Attorney 6130 Sunset Dr. South Miami. FL 33143 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe(a;southmiamitl.gov 3 of49 2336 12. Validity of Encuted Copies: This Agreement may be executed in several counterparts. each of which may be construed as an original. 13. Attorneys• Fees and Costs: In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof: each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemni tied for any attorney fees incurred in t.he defense of an action by a person or entity who is not a party to this Agreement. 14. Indemnification: Notwithstanding anything contained in the contract between Contractor and TOWN OF CUTLER BAY to the contrary. the City does not waive its sovereign immunity granted by Florida Statutes. Section 768.28. and the City's tort liability shall be limited to the waiver of sovereign immunity provided for in Section 768.28. 15. Se,·erability: If any term or provision of this Agrc.-cment or the application thereof to any person or circumstance shall, to any extent. be invalid or unenfi.wceahle. the remainder of this Agreement. or the application of such tenn or provision to persons or circumstances other than lho:,;e to \Vhich it is held invalid or unenforceable. shall not be affected thereby and each tem1 and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, and as the duly authoriz_ed act of the parties, the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials on or before the day and year first above written. CA~)".1:~~~0 & ASSOCIATES. INC.: By: . ·f ,/ .. l. /,:__ .,r ""_;,,' v.1...;•' • ..... ) : .. _.v··, T: -\\( •"~•: ~-~q)..{\_~.;,_ ~ ~. > c ~\-. ~--1 !~~f~r\·.,-~~-,..: ,:';:_\·~:,· l type name ind title of signatory above) ATTEST: Ry:-""'~....'=!.~~------ CMC City . er CIT~I ----~ By:=----------- StevenAfexander City Manager Read and Approved as to Fonn, Language, Legality and Execution Thereof. Thomas F. Pepe City Attorney 4 of 49 2437 lnsur;mr:;e INSURANCE & INDEMNIFICATION REQUIREMENTS GENERAL PLANNING SERVICES PIGGYBACK AGREEMENT GENERAL PLANNING SERVICES A. \/Vlthc\tt limitfn& its rrablllty, the ®ntractor, consulcant or ~nsultin& finn (hereinafter Niferred co as "'FIRM'" with reprd to Insurance and lnclemnlftcaclcn requirements) shall be required to procure and maintain at its own expense durmg the ltfe of the Canner, insurance of the types and in the minimum amounts scamd below as wffl procact the ARM, 1rom dalms which mq arise out of or result from the contract or the performance of the contract with the Oiy of South Miami, whether such claim Js apfnst the FIRM or 1111 sub-c:ona-actor, or by anyone direcdy or lndincdy employed by any of them or by anyone for whose am any of them may be liable. 8. No insul"anl:le requiNld by the OTY shall be issued or wrluen by a surplus lines carrier unr .. a\lthomed In writing by the CITY and such authorization shan be at the CITrs sole and absolute discretion. The _ FIRM shall pun:hase Insurance from and shall malntafn the Insurance whh a company or companies lawfully audaorl:zed to sell insurance In dte State of Florida. on fonm approved by the State of Florida. as wm protect the FIRM. at a mtnJmum, fi'om all claims as set forth below which may arise out of or result hm the FtRM's operadons under the Canu-act and for which the FIRM may be le,ally liable, whether such cpenwons be by the FIRM or by a Subcontractor or by anyone dlrecdy or fnalrecd)' employed by any of them. or by anyone for whose acts an:, of them may be liable: (a) elafms under workers' compensadon, disability benefit and other shnllar emplo)'M benefit acm which are applicable to the Work to be performed; (b) claims for damages because of bodily inJury. occupational sk:kness or disease. or clath of the FIRM"s empio,.es; (c) claims for damages because of bodily Injury~ sickneu or disease. or death of any person other than the RRM's employees; (d) daims for-damages insured by usual personal fnJury llabUlq coverage; (e) dalms for damaps. other man to the Work ltselt because of lnlury to or destrucdon of unglble properq,. lndudng loss-of use resultlnl there frcm: (f) dalms for damages be-cause of bodily Injury, death of a person or property damage arising out of ownership, maintenance or use of a mocor vehlde: Cl) claims for bodily injury or property damage arising out of completed operations; and (h) daims invoMng connCIJllal liability Insurance applicable co the FIRM's oblpions under me Contract. Flrm•s Insurance Generally. nt. FlkM shall provide and maintain In force and effect undl all 1he Work to be performed undar this Contract has been completed and aceepted by OTY (or for such duradon as is otherwa specified hereinafter), d1B insunmce COYentp written on Florida approved forms and as set forth below: W9dun' Camrm,den IPIJP'IDQf!!! at the stawtory amount n to ali employees ~n complfanal with me 'Workers' Ccmpensadon Law" of the Same of Rcrida Including Chapter 410, Florida Statutes. • presemly written or h-ereaftar amended. and all applicable federal laws. In addition. the polcy Oes) must lndude: Employers' Uabilifl at the smutxtry coverage amount. The FIRM shall further Insure that all of Its Subconncrors mainalln appropriate levels of Worker's Compensation Insurance. Camm,,l'dall ComprahaD$1v4 Ganaral Uablrlt¥ insurance wid, broad fonn endonement. as well as automobile ffablllty, completed operations and proG.tCtS llabUity, ~ntractual liability, s1MtrabiUty of interest with cross Uabfflty pro-vision, and personal injury and property damage liability with llmit'S of S 1.000.000 combined male limit per occurrence and $2,000,000 aaregace. lndudfng: • Personal Injury. $1.000.000; " Medfc:al Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; Umlwjlla Commercial Comprehensive General llphJllt¥ Insurance shall be written on a Flarlda approved fonn wllh the same coverage as che primary Insurance poffe, but In die amount of $1,000.000 per dalm and $2.000.000 Annual Agrepte. Coverage must be afforded on a fonn no more restrictive than the latest edition of 50149 2538 the Comprehentive General Uablllty policy, without restrlcdve endorsemenrs. as flied by the lnsul'BnUI Services Office, and must indude: (a) Premise$ and Operation (b) Independent Contractors (c) Produ-c:a and/or Completed Operations Huard (cl) E>cploslon, Collapse and IJnderaround Hazard Coverage (e) Broad Fonn A-openy Damage (f) Broad Fonn Ccna-acwal Cove,.e applicable co this specific Contracc. Including any hold harmless and/or lndemnlftca.tlon aareemem:- (1) Personal tnJury Coverage with Employee and Contnaual Exduslons removed, with minimum limits of covetage equal to those re.quired for BodDy Injury Llabllty and Property~ Uabfflr,. 8uainess Autamoblft YehU!!f: with minimum lim!u of One MIiiion Dollars ($1.()00,000.00) plus an additional One Mmlon DoDar ($1,000,000.00) umlnlla per a«Ummce combined slnafe ffmit for Bodily fnlury Liability and Propeny Damage Liability. UmbreDa coverage must be afforded on a fonn no more restrictive dlan the latest eclltlon of the Business Automobile Liability policy. without reatrictM endorsements. a flied by with the state of Florida, and must Include: (a) Owned Vehlcles. (b) Hired and Non-0\wted Vehldes (c) Emplorers' Non-Ownership . SubcgntNcts; The FIRM agrees that if any part of the Work under dte Cantraa: Is subtet, the subCOttm shall contain the .sam, Insurance provJsicn as set forth In these lnsunnce and indemnlflc:adon requlremems. other than the Fire and Extended Coverage Insurance and substituting die word Subcontractor for tM word FlkM where appkable. . fire and lqtandad Covenp lnsur;uu;a (luUdan' ~ If APft.lCABl,&2 A In che event that this concract hwoltles the construction of a :stl"UCUlre. the CONTRACTOI\ shaR malnraln. wlCh an Insurance Company or Insurance Companies acceptalde to the QTY, "Broa4' form/AD Risk Insurance on buDdinp and scruccures. lndudlng Vandalism & Ma1tclcus Mischief coverage. whDe In the (.Curse of conSU'Udlon, Including foundadons, a.ddltlcns, aa:achments and all permanent fbwns. lbelonsln1 to and consdtudng .a part of said bulldln,s or strucnns. The policy or pclldes shall afso cover machinery, if the COit of machinery Is lnduded In the Conuut. or If the mad'tlnay Is I~ In a building that Is being nmevatled by .,.son of this ~tract The amount of Insurance must. at all times. be at least equal to the nplacement and KtUal cash value of the lnsul'ed property. The policy shall be In the name of the CITY and the CONTRACTOR. as their interest may appear. and shall aJso cover the interests of all Subc:omractors performing Wortc. B. AU d the provisions set forth In the Miscellaneous section below shall apply to 'Chis coverage unless it wculd be deart, not applf.cabte. Mmllqapm; A If any notice of tancelladon of Insurance or change in eoveraae Is Issued bf the Insurance ccmpany or should a,,y Insurance t,a,,e an expiration date that will occur durlng the period of this c:~ die FIRM shall be responsible for securing other accepcable lnswa,a prior to such cancellation. change, or explradon so as to provide cominuous coveraae u spedfied in this section and so as to maintain cov,np durlns the life of dds Contract. B. AD deductilbies must be declared by the FIRM and must be approved by the QTY, Ar. the option of the CITY, either the FIRM shall eliminate or reduce such deducdble 0r the ARM shall procure a Bond, In a form satlsfactlOry ~ die CITY covelifll che same. C. The polcies shall contain wmver er subropdon 9fnst QTY where applic:able. shall expressly provide that such poliq er policies are primary owr any odter c:ollectlble, insurance mat CITY may have. The CITY reserves the rl,tht at any dme co request a copy of the required policies for review. All polldes shall contain a .. severablllty of Ince*' or '"Cl"OI$ Hablflty'" douse without ~pion for prernlurn payment of the CITY • welt as. contractual liability provision covering the Contractors duty to Indemnify the City as provided In this Agreement. D. Bafore scanlng the Work, d1e FIRM she.fl delfver w the CTY and CONSULTANT certlficatvs of such rnsurance, acceptable to the CTY, as well as the Insurance binder, if one rs isMled, the lnst1rance policy, Including f.he declaraclon page and all applicable enclorsemena and provide the name, address and telephone number of the Insurance apnc or broker through whom the policy was obt.alnecl. The Insurer 6of49 2639 shall be rat'Eld A. VII or better per A.H. Best's Key Rating Gulde, lacesa: edltlcn and authorized 1iO issue Insurance In the State of Rorida. AU lnsuranai polides must be writliEIR on fonns approved by the Sta of Florida and they must remain ln full fon:a and efrs:t for d1fJ duration of the contract period wkh the CITY. The FIRM may be D"eqllired by die CITY, at its sole discretion. to provkfe a "cerdfled copy' of d1e Poflc:y (as defined in Article I of th4s dccument) which shalt include the declaration pap and all required endorsements. In add'ltfon, the FIRM shall deliver. at the tine of delivery of the insurance certlllcate. the followin, endorsements: (I) a pollcy pnwlslon or an endorsement with submntfalfy slmllar provisions as follows: "The City of South Miami ls an additional Insured. The lnsunr shaft pay all sums chat che City of South Miami becomes legally obllped m pay as damages because of 'bodily lnfllry", 'properq, damage♦• or "personal and adverdslng lnltn'Y" and it will provide to the City all of the coven,ge 1hat Is t}'Piadly provided under the standard Florida approved fonn, fc,r c:ornmerdal pneral llab.lliy cuverage A and am,,. B"; (2) a polcy provision or an endorsement with substanttalfy stmtlar provisions as fo!fows: "Thfs poltcy shall not be cancelled Qncludlng cancellation for non-payment of premium), tennlnamcl or materially modified without first ping the City of Soudl Miamt ten (I 0) days advanced writ.ten notice of the Intent to materially modify the policy or u, cancel or tennlnace me pollcy fer any reasan. The noticatlon shall be deHvered to the City by certified mail, wkh proof of daliwry to the City." E. If the ARM is pro'llding professional services, such as would be provkted by an ardlkect, engineer, attorney, or ac00Ulltant. to name a few, then In sud1 event and IP'I addldon to the above requlremencs, the FIRM shall also pl"OYide Professior,at Uablliq Insurance on a Florida appr0¥ed form in the amount of $1.C00,000 with deductible per claim If any, not to exceed 5~ of the lmlt of Hablltty prcmcfing for aH sums which the FIRM shaD become legally obligated u, pay as damages for claims srisin,I out of die services or work performed by the FIRM Its agents, representatives. S1Jb Contraaors or asstgns, er by any parson employed or retained bf him in connection with this~ This lnsunnce shall be malnoined for four years after completion of the construction and accepmnce of any Project covered by this Agreement. However, the FIRM may purchase Specific Profect Prolssional Liability Insurance, In the amount and under the terms specified above, whk:h 111 also ~-No Insurance shall be Issued by a iurplus lines ca!'ffllr unless audlorized In wridn, by the dty at the city's sole,. absolute and unfettered discretion, Indemnification Requirement A The Contraccor accepa and vofuntarl1y Incurs all risks of any Jnfuries, dama;&es, or harm which might arise during the Wll)rk. or -t d'lat Is ow.irrlna on ihe CITY's property due to the neglpce or other fault of the Contra«or or anyone acting throu,gh or on behalf of die Contra«or. B. The Contractor shall indeml:dfy, defend, saw and hold CITY, iu officers, afffflates. flfflployees. successors and assigns. harmless from any aod all damages. daims, liabfflty, losses. dalms, demands, suits. fines. judgments or cost and expenses, inducftng reasonable attorney's fees, paralegal fees and Investigative costs Incidental 1:here to and incun-ed prior mo, durtns or following any litigation. mediation, arbiQ"ldion and at all appellate levels, which may be suffered by. or accrued against, charged to or recoverable from the City of South Miami, Its officers, affiliates, employees. successors and assigns, by reason of any causes of actions or claim of any kind or nature, lnduding dalms for Injury co. or death of any person or persons and for the less or damage llO any property arising out of a negfi,,ent error-, omission, mlscondua, or any 1roes negllg$l(e, intemlonal act or ~I conduet of the Com:raaor, its connaorf&ubc.ontraa:or or any of their officers, directors, agent&, representativa, employees. or assp.s, or anyone actina through or on behalf of any of diem. arisln, out of this Agreement. lncfdent to it. er resulting from die performance or non-performance of the Contracecr's obligacions under dtis AGREEMENT. C. The Contractor shall pay all dalms. lesses and expenses of any kind or nature whatsoever. In eonnectron therewith, including the e,cpense or loss of the CTY and/or lt.s affecr.ed officers. aflhat:es. employees, successon and assigns. lncludlng their auomey"s fees, In the defense of any ac.don In law or equity brouaht against diem and arising ftom the negligent error, o!fflssion, or act of the Contractor. Its Sub-Contracter or any of their 70149 2740 asems, represenwlveis, employees, ar asslgns. and/or arising out of, or Incident ro, this Agreement, or Incident to or resultlr,a from the performance or non-perl'o. m,n1c:e or the Contractor's obligations under this AGREEMENT. D. The Contractor .,_ .. and recoan• that neither th• CITY nor lu: officers. affiliates. 1mployeas, succasors and assips shalt be held Hable or responslbte for any claims. including the costs and expenses of defending such daiffllJ. which may result from or arise out of acdcns or omissions of lhe Contractor. its contractor/subcont.rKCOr or any of thefr agents, repr8$8ntatlves,. employees. or assigns. or anyone aalng Clhrough or on behalf of 1he them, and arising out of or concemiDf the wcrk or event that is occurring on the CITY's property. In reviewinS, approving or rejecting any submissions or a.as of the Concraccor, CIT\' In no way assumes or shares responslblllq or liability for the acts or omissions of the ContradlOr, 11s comractor/subconnct0r or any of their agents, represenmtlves, employees. or assigns. or anyone acf1n8 through or cm behal of them. E. The Contraetor has the duty to pnwkle a defense wllh an attome)' or law firm approved by the City of South Miami, which approval wHI not be unreasonably withheld. f. However, as to design professlonaf c::oniracts, and pursuant to Section 725.08 (I), Florida StatUleS. none of che provisions set forth herein above dlat are In conflict with this IIJbparagaph shall apply and this subparagraph shalt ser. forth the sole responsibility of the desqn professional concerning indemnlftcatfon. Thus. the design professionaJ's obftpdons as to the City and Its apncias, as well aa 10 Its officers and emplOJIHS. Is to Indemnify and hold them harmless from llabilltles, damages, losses. and costs. indudlng. but not bmllled to. reasonable~• fees, to the extent caused·by the negligence, reddessness. er intentionally wrongful conduct of the design professional and other persons employed or uelbzed by the design professional fin die performance of the contract. 8of49 12 2841 CONTRACT FOR GENERAL PLANNING SERVICES ATT ACHEMENT A Town of Cutler Bay RFQ, including: • SCOPE Of' SERICES: RFQ#17-06 9 of 49 13 2942 f\lTRODlJCTlON Exhibit '"A'' Town of Cutler Bav ., REQUEST FOR QUALIFICATIONS RFQ # 17-06 '"General Planning Services" SECTIOI\' # 1 T he hnvn of Cut l er Bay (the '"Tow n"). a m un i cipality located in l'vliami-Dade C <}unty. H o:mfa. cksires to receive p rufossional qua l ifications fur the selecti1..rn of thre(~ (3 ) Planning Cons uJti n12 fi rms (the "Consultants") w prnvidi:-(icncrni Planning Scrvici:-s. F lor ida law n::quircs the· Town to make a determination of a n.::spondtni 's qualificati o ns to perform gen eral planning serv ices prior It> engagement. The infonnmion used in this RFQ will ht· used hy the: Tmvn !O mah· this Lktermim1lion . The I L\Wll n:.·ser1,es t he right i o award contracts to Consultants who \v i l l bes t s.er-e the in 1eresb 1..;f the Tov, n and \Vh o:-e responses are considered by the Town to be tlw most rc:-p0n::.h ·L' and most rcspliti-;iblc. Th,.• Town n:sa,ts Lhe righ t to accept or re,iect ,my ur all responses , based upon ih dclihcr::lli{111s and opinion'-. [11 making such ck lerminati o n, the Town resenes the right 10 i,we~tig:atte the fimmc1ai capahi l ity, int egrity , experience and quality of performann: of each res pondent. inc l uding offo:er s, p r incipals, sen io r rnanagem(~nt and superviso r s as well as rhe staff i tlcnti ficcl lll the n:-spon~c. Lt SCliH>ULE OF l'.:\'ENTS I En~nt Advertisement / Distribution or RFQ & Cone or Silence: Begins ,t\1andatory Pre-RFQ-Response 1\-'leeting 2 I 10720 Caribbean Blvd .. Council Charnbers !Cutkr Bay. Florida 33189 I 1 !Deadline to Subrnit Questions 4 !Deadline to Tcnvn Responscs to Questions I 5 1Deadlinc to Submit RFQ-Response _____ L.......... ---.. ··-··--""•-· ·----·-· -··-···--·------- RFQ /J l7-0o '"(;cneral Planning Srnic~s" f/Jlelf 4~f 21 Date* Time* (EST) 7/l :2 /20 l 7 9:00 Al'\,..! 8/2/2017 10:00 Ai\'1 8/9/20 l 7 l :00 P\1 --·----· 8/17 /20 l 7 ):00 P\1 8/30/2017 2:00 P\'1 l i 14 3043 -·-· ... ---·-·· ... ····--··--------------~-----------·---- 6 /Evaluation t)f Qualifications 7 Selection or Short-List Finalists 8/31i2017 8:30 AM Thru 9/15 /2017 9/15/2017 Thru 2:00 PM 2:00 Ptv1 8 10ml Presentation , 9/:::!8 /2017 9:30 AM ~ · ___ --------------------·----·---~-------. ------- 9 -~_nnour11:_ement of Selected Contractors/Cone of Ii l/lS /2017 7 :00 PM 1S1lenc~_ End~ _ _ . i 1 '~Th e Town ntscrvl'.s thl'. right l(.l <:hang'"' the schcdukd dales arnd time . RFQ # t7-06 "(-;euernl Plann ing Ser·-.-ice s " ff1B-I ,hf 2 1 15 3144 1.2 ELIGIBILITY In addition to nther requirement s srn ed in this document. to he digihk to n::·spond lo this RFQ. the n:spondcnt must ha\·c successfully rro vidc d. w ithin the pasl five (5) years. serviecs s imi lar to those tksnibed in Sectilrn 2.2 of this RFQ . The respondent must med al l legal. lei.:hnical ::rnd profc?ssio nal requirements for providing the requested services. The rc!-pondcnt rrojci.:t manager and ta$k leaders must bL' certified planners and ml'mher of th L' American Institute of Ccrti fil'd Planners (i\lCP). Rcspondcm s :-hall furnish s uch addiliona l informatio n as (he Town may rea sonably rl'quirc. This includes informa rion that inclicarcs tinancial resources as \Veil as abili t y to provide anJ maintain l he re(_{uired services dt:.sl'l·ibd herei n . The Town reserves the r igh t to investigate lhc res pondrnts ' qualifica ti ons or those of any of its agents. as it deems appropriate . 1..3 ADDENDA If the Town finds i· nccl'ssar y to a dd to. or amend bis Ri:Q prior to the rcspons.-s ub mictal dcadlirll:. the Town will isstt L' wriucn aJdcnda/aJdendu m . Each n::-.porn.knt 1m1st acknowledge re ceipt ur each addendun hy signing the acknowledgerncnl the1Yol· (Appendix AJ ~ml prm iding it with ib n:sponsc. I .j , .... Each rl':-.pond.-ru co tlm, RFQ must declare. by signing Ap rl'ndiccs A and l:3 , that the pl'rson(s ). firm (;,) anJ pur tic:-, idcntilicd in the response arc intcrcs lcd in a nd avai lable to prn\·idc thl: sef\·ices rcqu ir t>d; that tht:· re spnnsc is rnadc without col !usifm \Vi th any other person(s ), Ii m1( s l and panics; th;.i ! the n:spon:-;c is fair in all rcspl:c t.· and is made in good faith without fraud: am! '.I.at the-persi.111 signing any part of he response a nd cuver letter has full authority to bind the pc?rSt)n (s ). fi rm (sl and parties ide nt ified i n the rcsplltl::-c". 1.5 PUULIC RECORDS LAW Fkiricli..1 law provides !hat municipa l rernnls should he open for inspection 'by any person und er Section l 19. f".S. Publ ic Records Im"-'-Al l infom1ation and ma1L'.rials received by the To wn in co nnect ilm with response '.i snai l beconw property (if the Town and :.,;hall be dc-emed :o be: p ubl K tl:'··ord s subjei..:t to pub lic inspe c tio n. 1.6 RETE~TION OF Rl':SPONSES The Tt',wn reserve!'-the right to retain a[I responses submitted and to u~e any ideas .:·ontaineJ. in any respon!.c, regardless of whe ther th at rctipondenl or any respondent is selected . 1.7 QUESTIONS AND CLARIFICATIO'.\S: Al! request for informa ti on arnJ-'or c laritkation shoutd be subm tttcd in wr iting on or bc lon:'. 8/9/20 t 7 (1 !00 p.m.). a!-> dc-:-,crihed in Scct~on I . I -Schcd uk ot' E vcnts: RFQ Ii 17-06 "Genernl Planning Sen ins" f~,b~ 4~r 21 16 3245 Town Ckrk Artn: Cutler Bay Tcl\vn Center -General Plann ing Sen ice s RFQ t: l 7-06 Tln-v n ofCu tkr Bay I 0 7::!0 Caribbean Rini., Suite l O.S Cuth:r Bily, FL. 33189 Ph o ne: (305) 234-4 261 · Fax: (305 ) 234-425 ! Lmail: tow r.1:d _cr k(,gJ:u~!crb.ay-fl .gflY 1.8 TOW!\ AFfHORITY Prop0sais wi ll he :-,e lected ai the :-n k discreti011 of (he To\\'n. The Town re s cnes the right to v.-ai vc any irn.:gu!aritii.::-i in the ri.:qLt L·:-,t pnxcs:s . tll rej e ct any· or a ll proposals. reje ct a proposa! which is in any ,vay irnrnrnpktt: or im:gul ar, re-bid the enti re soliciLaLion t>r en kr into agrc\.'mi.:nts with more than o ne n:s pondcnt. Proposcils n:n:ivc d atter the deadline will no! be rnnsitkred. 1.9 CAMPA[GN fll\A :\Ct: J{ESTRICTIO :"IS 0:\ \-1:::\00RS Purs uant to the Town Cod e a nd T O \\'rl Charter. v·cndor::--uf th e Town arc re qu ired tu <.fo,,:lu;,c any nt1 1pa ign contri butions lO Lht Tf>\\'n Clerk. and e ac-h vendor rnusl do Sf> prior wand as a co nd ition of1hc a ward of any Town contract to the ,·cndor. VrnJors · Cunpa il.?;n Cnnt r ibuti o n Disc losure: l. General rcq t1 irc1m.'n b : (A) Any \-cndor n:quin:d to d isclose cam paign rnn lributions p ursuan t to the Charter of th e Tow n o f Cutler 8ay. as may be amt'ndt'd. shall fik ;i ,\Tit1en J is dos u1T ,~ iib the Town Ckrk. st ating il i l 1.·ontributi o ns made that W1.'IT acc q1tcJ by an clcct1.'d officia l of the Town. the offi ci a l to whom they were made and the date th ey were ma d L'. The T m •.-n CIL'rk may de\ do pa form to h e u:-cd by vendors for such disclosure. (B) The disdosure -:ha l l be fikd prior to and a:-a ..:undition o f tlw a ward of an 1 T(,wn c(111trnl't Ill the \ cndor. (t) Th e Tmvn Clerk sha ll infom, the Coun cil of any disdos u res \.\ hi c h we re madt' in rd ation to any items befort' th e Council prillr to he hearing on the item or pri 1x tu the' award o f the rontr::11.:t. (Di ll' an existing \'en<lor makes a rnntrihuliun. the v~nd or must reporl Lhe rnntribuL i o n h.l th12 Te,1\\.11 CIL'r k with in the earli~r of: l~n ( I 0) da ys of acce ptance o r p rio r to the award of the cont ra<.:! or re ne wa l. ( E l The Town Clerk shall fik a quarterly r~port list ing the wndor di sc lo s ur~s in the q uarle r. lffQ ii l 7-0t, "(;rneral Plan nini? Sen'ices·· PNttt~i"'2 ' 17 3346 2 . Disqual ilkation: (A) [fa vendor or rroduc ls or services. direclly or through a member t>f Lht person's immediate fomily. through a political action Clllllrnittcc or thrnugh any oth~r person. mak es a campaign contribution to a Town candida1e and foils to d isc lo se it, thi:: vendor shall be barred from selling any product or service to the Town for a period of t\vo years foliowing swearing in of the SL bjcct e kctcd official. 1.10 COl\E OF SILE~CE Notv,;irhsta ndirig any l.lt.h er provision i n this ~olicilalion. the pro\·i:;io ns of Town "Cone nf Silence" are applicable . The t~ntiri=ty or these pro\·isions can be: found in Tow n Ord inance 06-~2. a:-ame nded . The "Cone of Silence .'' as used herein, means a prohibition on any n>mmLmication rc~arding a ranicular Request tlJr Proposai ( "RFP'' ). Reques t for Qu;,iliiiL·ation ( "parlirnlar RFQ") or bid. be lw et:n : /\. potcnt i,,l vendor. -;cr\·kc providi:r, proposer. bid,kr. lobbyist. or consultant: and the Town CounL"iL Town's rroti.:ss iona! stall im:lttdin!,!, hut not limikd o. the Town \fanager and his her '-Lall , any member or the To\\'n\ selection 1ir e valua ainn co111111it1ec. The Cone of Silem::e shall he impo sed upon e::ach parliL"ular RFQ , RFP and bid af kr !he advcrii:,;cmcnl of said part icular RFQ . RFP. or hid. The Corn.' of Sikncc shal l e rrn inatc at ihc beginning of the Town Co unc il meeting i.vhen the Town ~fanagi::r makes his wri tten rccomrnc"ndatiun lo the T ovv·n Council. I lo~-evi:r. if the T1.iwn CoLt nc i l refer~ the i\:!anagl'f''s rccL mmcndation back to lhl' !\,tanager or staff fo r fi.trthL'r re\ icw. the Cone of Silence shali hi..' 1T-iinpo .... ed tlmil "uch ti me as the \fanagL"r make s a suhscqw.:nL wrilk'n rccummen da tion. The Cone of Si knee shaH noa apply co : (I} oral c.:0111111uni ca 1ion;; at pre-b id confcrcnccs: (2 i l)J'a[ pn;-s('ntations before sclcctirin 0r c ,·n!uation ,'tiHH1 ittt~l~..;: (3) public presentations made to the Tmrn Council duri ng any duly n )ticed public meeting: (4) l'OOHnumcation in wnt111g at any timt: with any Tuwn cmploy1.:c. unless spel·iCicaliy rmhibited by the applicable partic.:ular RFQ . RFP or bi d dncuments. The bidder or proposer shall lik a copy of any written cornrnunication with the Town C lerk . The Town Clerk shall make cop ies availabk to any perslin upon reques t: (5) C1)nm1 uni catio n" regarding a particu lar RFQ. RFP llr bid between a potential \.endor. serdce providc·r. proposer. bidder. iobby is t or l'O nsultanr and till' T0wn's Purchasing Agent or Town cmrloyL'C desii;mucd rL·:-rons iblc for administs::r ing the prncurl'ment process for SL1l'll pan icu ltu· RFQ . R FP nr bid. prnvide<l the communication is limi1cd stric.:11y to ma tt ers (ifp rncess or procedure a lr ead y contained in t he co1-respomli ng solicitation document : RFQ # l 7-06 "(;encral Planning Sen ice s " 1'4ttti a~r 2 ! 18 3447 (6) L'Ollltllu11 icar ions wi ih thi: Town Artorncy and his or her swff: ( 7 > du ly noti,:ed site v isits to dete1111ine the cornpetency of bidders regarding a pan ic u lar bid du r ing the t ime per iod bet\,1,•een t he opening of bids and thi: t imi..' !h(· Town Manager makes his or her \v ri ttcn rc co rnrn c nd acion; (R} any e mergency rrc11.:urement of goods or Sc.'.rYH:es pursuant to Town Code: (G } response:--to Lhe T ow n·s reques t l"or darificali 1>11 or additional infom1ation: ( IO) rnn !racc llL'gu ii ations dll rin g any duly not iced pub I ic meet i ng: ( 1 l ') co111111Lmicatiom to enable Tmrn s taff to seek and obtain industry comment or perform market research. prtH'ided a ll 1.:orn111unicario11 s related t!k:re to bi:-tv,:een a po tential \'Cndor. service pro v idt!r. prop os er. hi d dcr. lobbyist. ot· consultant and any member of the Town's profoss i ona! staff i11clud ing. b ut not limited to .. the Tovm 1\-fanagcr and hi :-or f!LT staff u r t· in writing or are made at a duly noticni public m eeting . Please con lac l Lhe Town Atlorney !ix a n y question s concern ing Cone or Silern .. "e compl ia rn:L·. Violat ion of the Corn: of Silence by i.l particular bidde r or proposer sh a ll n:nder any part icular RF() award. RF P ,rn:ard or bid award to sa id bickkr o r pro~·h.lser \.O idabk by the Town (\1uni.;il and ·or Town i'vlanager. 1.11 LOBBYIST R EGISTRATIO!\ Prnpnscr:-. m ust als o c omp ly with aH Tow n Chaner !',t'ctiom; and Code Sections. induJing '>Yithout lim itation , thmc pertaining to lobbyis ,s. irid ud ing SL-ction 7.6 o f the Town Charti:r and imple men ting L)rdinarn,;e (s ). including Sec. 2-l l (s) of the: Cou nty Code and Ordina1 Ce 07-0:?.. Please rn niai.;t tl11:.· fown C lerk at (}05 ) 234-4262 for additi o nal informat io n. f:'11} or SECT10,· RFQ /J 17-0o ·•(irncral Planning St•1·, it·c~ ·• fS1Bf ~~,,.~I 19 3548 SECTION#2 SERVIC[S ~£.E:DfD BY THE TOW!\ 2.1 GENERAL BACKGROUND Thi.' Town of Cut ler Ra y (herein after the "Town") is located in the sou thern portion of !'v1 ia m i-Dack Cou nt y. Florida. Tht~ Tow n is comprised of approximate ly l 0 square mites bounded by S \V 184 Stree! to rhe nort h. US l Busway to the west, S\;,/ 232 Street to the so uth, and Biscayne !Ja y to the cast. The Town abuts rile Vtllagc of Palmc-rto Bay to the nor t h an d unincrn11oratc-d tv1iarni-Dad1.: County· !o lhe west and solllh. The TO\vn i;; ClllTently characteri z l:'l! by ~~ta bli s hed and de \,doping residential communities and l'\lmmen:ial dc\·elo pmenl along US-I arnl Old Cutkr Road. The Town wa s incurporatxi as the 35 111 m unic ipality in !'v!iam i-D adt' C o unty in 20 05 . Since iricnrporation th e T own popu lati o n ha :-. grown from 39,000 (2005) to an cstitnatec;i 44.900 ( Fsl. 20 I 6} n.:s id c111t s . Th is n:prcscnts a growth rate of ove r 300 residents per year. This 11 oderare growth rate is ex1x·ct1:;d to continue for the ne xt thn::e to fi ve yean:; as ne\v housing de\·eloprnents are com p leted an d oth ers enter the plann ing phase. De sp ite t hl' anticipated po pulation growth for the t1L'Xt SL'\ era] yea rs . the Tcnv n's buildabk land invento ry for both und e\ t·lt ipe<l land v, iibin the genl'.ntl v ici n ity uf Old Cutler Ruad an t.I La kes by the Bay tha t can accomnrn da tc fullm:' res iden tial (single-family un its , townhornes and ~1partmc:nts ) and mixed -us e den:lo~1meni Rcsidl'.ntial USL'S occupy <.1r pro ~;i111 at cl y .i~ percent (2.:'i(H}+ acres) of the Town's total land a rt~:1 (f,.52 3. l ane s). far exct;.>eding the acreage in a ny o the r use. There are fou r {4) resi dc~ntial ne ighb urhoo ds in the Tuwn. I) rw igh bor houd \Vt:.st of O ld C utkr Road tha t includes Cut lL'r Ridge. \Vhisp-e ri ng Pinc-s. !:kl-Aire. anti Pinc Tree Manur. dc-v c:l opcd in the l 950s anu l %(b. 2) Saga Bay re~idc ntial m.:ighbo rl wod located on Lhc easL side: of Oki Cutler Road_ de\ t:lo ped in the 197 0 s . >) Lakes-by-the Bay rt.::::;id ent ial neighborhood located t.·ast or Old C utler Ro ad and south ()f Saga Ray. dc vclopmcn l began in tht' 1980s. T he last parcels :m : curre1 t ly u nder t.:ons t rnd io n or a re ap proved future deve lo pment.. T he Town antkipates that La ,{e,;; by th~~ Bay wi!I be fully de, elo ped within the ni:!Xl ihree ( J) years. 4) C~1tlcr Cay neighbo rho od is locatcJ north of Saga Bay . dc vcl opL·d in the 2 00 0s. As in di..:.atc-d . !he cornm c rc ial uses are primarily ILKated along the US-I and O ld Cutler Road cor ridors . Comme rci a l uses ocnipy an csl imat ed 265 acres (4 .1 ';,iJ) o f the "fown lan d area. whik offtc c us es a J}prnx irn a tcl y 26 . 7 acrc-s ( .4°10 ). A ltho ugh com mere ial use:,; comprise a rel a tively -;ma ll pcrc t:ntag e of th e To~\ n ·:-tota l land are a. the ir pro minent lotation make:,; !htTn key lo th e Town's image and identity. The Southland l\.fa ll area lo cated in the· ~ou1hcas1:l'.rn port ion of the Tmvn . sou th of the jundion of US [ and Flo rida Turnpik e lo cated on apprnximak ly 220-,H.:re s it is the only regional ma ll in so uth Miami-Oade Co unty . T h is l'v1 a ll s-::rves the reraii ne eds ol'both the So uth Dade an d f\1onr-oe Co Lrnty rcs i(knts . The nthc-r us .cs s uch as ins ti tutio nal. 1ran spo11a t io11 , con11nunica1 ior 1-parks. pn::~c r'\·ation and cunstr,·mi,,n areas. and umkvel opt·d land~ ma ke-up ap prnx imak l y 5 7 .'.'i 0 ·o tlf th t.· T O\.VrJ 's !o lal land area . RFQ /i l'.1-0h "(;cnernl l'lanning Sen irrs•· fol'lJtt 4~f 21 20 3649 !"he majority o f thc res idential projects an:' c:ither completed or in the cun struction rhas i:. Once th ese re s ident ia l projects are complekd the Town 1,,•il l have ove r 500 new housing units in their propcny wx role v,;ith an L'Sti matcd assessed value of S80 . l million. These project:; wi ll grncratc a n csrimateJ S l3 7.000 in new property tax es for tht: Town . During the sarm: pe ri od. the Tov,·11 also apprnveJ several commercial mixed-LtSe projects in ac.iJition to the Shoppes uf Cul kr Ray. These other cc.1rnmcrcial p rojects (restaurant::-, reta i l and commL'ITial stores) a re located along rhe CS l corridor in one of the Ttiw n·s Brownfield Areas (Perrine l3rnwnfo.:ld Area). Thes t~ projects are generating new j ob s and are tht· ba s ic fo undation fo r future redevelopment a lo ng the-US I corridor·. 2.2 SCOPE OF WORK 2.2. l Purpose The p urpose ll f .his section o Cthc RFQ is 10 highlight Lhe prufessional sen·ic-es lo be provided under the General Planning Consu lting Service contract by !he three (.1) tim1s sclcctc<l. The sckcti;d ·'Consulta n l{sf' w ill act as a technical re s ou rce for Town Staff. The selected ··Co nsL elti ng Tcam(s) .. s hal i have the capab i lity and ::xperience to intcgrnte ba s ic planning r ractiCL'S (suc ia l. envi ro nmental and <.:CL1nomic disciplines) tu pror-.ctiH'l y C"ngagc resident~ an d inrcrc-sted :-.cakelioldcrs in t h e Tovv·n ·s planni ng decision-maki ng prOCt'ss. The pruposct! ~cchnical sta ff should bc cumpost~d o C c xpericncc<l certified planners (AICPs) with multi- discip lina ry hackg:rnttnds Lhat includes . hu t is no t limik·d to. land use p lanning. project imp lem enta tion . l and dc,·e lo rrnenl regulations, <:omprehens ive p lan ning. en vironmental p lanning. 1ransponatio11 plann i ng. and economic analysi.s. The sen·ices wou ld be project sr,L'C'tfi c ( i ncl uding co:-.r r<.:;.:L1vc r y assignments) and will k as signed on a \-Vork-ordcr hasi:,,. The follllwing p ro,·itli.'s a descrip lilln ul" the professional services that sc-kch:d "C ons u ltant(sf slrnlf pro,·ide Lhe Tmvn of Cutler Bay under 1his contnll:l. I. 3 . 6 . 7. t<. 9. 10. (ien eral pl ann i ng, s ervices Concurrency RL'Vicw Land ust.? a nti Loning analysi:,; Trnn s ponation studies Fm iromm:n 1al studie s ( Rrown!idd Redewlopment ) Plan and pe rmit review (inc l udes inspections services ) Natura l a nd L'.Ultural res o 1rc es asse ssment s \Vmcr resources pla nning Puhl i<: outrcael1 ::.upport si:n ·iccs Rev iew landscapt' plan In additi o n. 1he "Comultant(s ) .. may be asked w assis t the Tow n in proj ect ,:oord ination meeti 1g s w ith t i t her munifipa l itie s. regulatory age nc i~s . ckH~lopers. a nd loca l and state go vi:rnmcnt s. SclC"ct'd "Co nsultam(:,,)"' must Jun c re adily availabk the technical ..:apabi iitii:~ and in-house rcs OLtrces w m eet the rcquiri:rnent:-. or thi s scope. RFQ # l7-0n "(irnernl ['lanning St•niccs·· -1'.rlo'I ~~-r 21 21 3750 2.2.2 Scope of \\-'ork Professional Services I . Cien1:ral P!annirnJ: Services Siii.:.• Pl an preparation o r rc\·it:w: Growth \-lanag cmcnt Plan ( Furnrc Land L sc i'vl ap) amendmen ts and /or re visiun~: Land Development Regulations upd ates: draft ing oi" z oning ordin anee s and resolutions: s ustainabi lity ana lysis: green mast er planning: annexa l ion stud ies: ne igh bo rhood planning:: an d ho us ing. need s assessments . Rcvin\ the Town·s existing comprclH:nsivc· p lan requirements and land dcvdopmem codes Cur adequ:.He pu b lic facilit ies and servic~~ in rnnjunction wit h the recen l legislative changes under Ch.1pter l 63 .. ~ I XO F.S .. and rec om men d adjus!rncnb or mo di fkations . In addition. the repori ,vi ii analy-7e the po tenti a l <:.osts an(fior benefits t o t he Town of ,1dopting adjustr.:d levels -of-;;crvi-:c: s1amfard s fo r tra nspon a t ton. incl ud ing lv1 iami-Dade County pol it·ie s that affrct the TO\•vn·s road ·1crnurk. Thi? analysis and re com menda tio ns shall co nside r the cost and a dministra Li vc impach of spccifa: cUIIL'Urr cncy requin::m cnb cnumerated LLndcr Clwpti:r 163.3 180. F lorida Statuk~. T he report will also re cmmnend opr ions [i:,r a Concurrency \-1 anagl:rncnt Sy,acm . The Con sultant w ill d eYL·lop the option sclcl:ted hy the T o ·wn for 1 rnplementat ion . Lan d Use and Zoning Ana!vsis Prqn1rc am.l.,or re\·icw land LISC and zoning ana ly,i~ to ensure that tile Town 's Grnv,.-th \.fanagerm:nt Plan and I.and Developm ent Regula li uns ( L DR~) are kept ·u1Ten1 wi th new gnl\v1h and d en:-lupmrnls \\ iih in t!w Tmvn . Review· de\elopmcn! pr Jp osais io v .:rif~v L:u rnr atibil iry with th e Tm,·n's co nn11 Tcnry tlm:;;ho lds and n:quin:rnent s sel in the Growth jl.,fanageme nt Plan and adoptt'd L DR s . 4. T ralTic and Transportation SLudie:-. Field data ro lkction and a na lysis for th e preparation of tra ffic studie s includi ng . but not li mi ted w : lntc r:,,C:L'tion and ro a d way capa ci ty analy sis: :-;i gnal ,var rn nt sn1dks: signal tim ing analysi:,, aml desi gn: tra ffic c irc.ul alion stLLdics ; traffic calming st udic:,,; trip generation: i'ortTasti ng a nd as-;ignmrnt ; as we ll as pm c:rn enl mark ings and signing. i \ll traff ic stud ies prep,.lt'L'd Clr re vie wed hy t·l1L· Sc kctcd "Consu!ta nt(q" mu st he signed and seakd by ;; Prn foss io na l F.ngineer regi~tered in the S tat e of Flo rid a. Environmental St udies /Brownfield Rcdc,·dopment) Pru\ ·<le planning :,,crvicc~ tha t incorporates J-loou protection. coastal a nd t1 u,·iai pro('l's:-.c~. structural a nd non -slnu.:t ura l shoreline m,magement pra ctic es, including green in frastruc.u r e and em·inmmcnral im ract a na lysis . Fic.:-ld da la l:OHection, s ite inv e sti gati o ns. en v ironmental ass essments and design as needed !o prepare n:.medi atio n rlan s for umkrground sto rag 1:.' ta nks . haza rdo us was te materia ls, asbesto' removal. wetland mit igatio ns, ~ndangered speci~s l',·a luatiorn, and permit arpticatio ns. Al l d0cumcnts to be s igned and sc-akd h y a Pr o fe ssio nal Engineer rq~i:-.tercd in the State uf F lo rida . RFQ # 17-011 --G~nerat Planning Srn"it'es" -fulo'f )!~f 21 22 3851 Pl,ins and Pcrmit Re vi,:\.,.· ( !ndudinsr lnspedi ons Servki::sl Rcvit'w plans and prnnils for consistency wilh applicable building and zoning co<les. f'irt' codes and Americans \\·ith Disahilitics Act n:quircmrnts . SL'h::dcd "Consullanl(s)" person111:I would work under the supt-rvision of the Co mmuni ty Dl.'velopment Director and Building Official of thl.' Town . The "Co11sul1ant(s)"" w ill make recornmendation(s) of approval lo the Town Community Dc\clopmcnt Director a nd Buildi ng Official chargL'd \Vith issuing permit!-.. 7 . \!atura i and Cultural Resoun:es ASSL'Ss111cnts Natura l tnfrn strnctun: is the intcrco nncctc d nL'twork of natura l and undeveloped are,Ls needed :u mainta in ,md su p port c'rosystems . Ide ntificat ion of damage to natural infrastrui;tme (also knu v,111 as green or susta inabk infras·ructure) as a re s ult of natural or man-made events. ldentifiL'ation L1 f arproac hL'S app licab le w the Town tu preserve, l~onscrV L'. rchabiHtarc or rcston.' lhc an.:a s L·u ltura l am! natural r csoLerCL'S. Devdopment of a comprd1en si,·c plan an d slrah:gie:-, '.o restore puhlic rt.>creat ional resources. 8. \\later Rcstiurccs Planning f'ri::paratiLrn Llf s rudi es anth ir plans to a ddn:-ss locai land use pohcies. lo cal land use prio rities. and \.\~Her s uppl y and qualit~· prioritks as it relates to water conserva t io n. Eval uate the TO\\ n ·s adopted wati.:r corn,crvatiun meas ure s . Sturm a nJ t1oudvv"atcr m~111agcmcnt ,tudies io p rnlecl recei\·ing \\·£Hers and the environm en t. t'rcpan: rnmm,m ica aion strategics and.'or protocol s io engage Town n:sic.knts and in H:restcd stakd,olckrs in the p iarrning pro<:css. Assist tl11:· Tov,;n staff coordina te c'vents. project rni.:ct i ngs and formal prcsen a i ions for speci fie project Llr CLll1llllun ity functions sponSL)red by t he Town of Curkr !Jay. 10. L:mdsc<.!pe Plan Re\ iew Preparation and rc,·iL'\\ of landscape p lans . inciuJing tree s l'lcction . rrcc identificat ion. ~n:.nvth charnc,c.-isti(·s anc..l rc:quircrrn:-nts (water. soi . nutrition). in s tallation and c:-.tablis h men!. as well as pruning and 1 ·1a111tenam:e . Landscape. tree. and irnga 1011 inspection for new ckvdo pom:nt pm_iccis . [f 11e(·?s:-,ary. the Town rL:s tTvt.:s the r ight lo exrand the list or requestcd service:-in order au meet srccif1c projcc1 rcq uin:1m:n1s arnbir technica l expc1tisc . E'1D OF SECTION RFQ Ii l7-06 "General Planning Sen ice s'" ~g.~1 14g,r 2: 23 3952 SECTION #3 RESPONSE SLBI\HSSION REOl.lIREl\·ffNTS AND EVAUJA TIOl\ Six signed (one original and live. bound copies} responses shall be suhlllilled in one sealed package, clearly marked on the <Julsidc "RFQ !ti 7-06, GENERAi PLANNfN Ci SFRVJCFS. The out:,ide of the sealed envelope shall a lso s how the name of the respondent. Al l responses rnust he rect:ived at the receptionist's desk in the TO\vn Hall located a t 107~0 Caribhean R!vd., Suite l05. Cutler Ray. FI. '.BIX9. by 2:00 P.M., on 8/30/2017, at whi.ch ,ime tlwir re~eipt will be pub l i c.:ly documt:ntt.·d by the 1\nvn Clerk or her designee{s). NO TF.: A "l\.fandatory'" Pre-RFQ Response tvkcting will be held on 8/2/2017 at 10:00 Al\·l. Loc ation: Cutler Hay Town Center I 0720 Caribbean Boukvard, Suite l 05, Cutler Bay. 1:1orida 33 l X9 . A ll responses must be received by the Town Clerk by the due date and time. All Responses received after t he due date and time will not be considered. 3.1 Rl::SPO"'lSI:: / (QUALIFIC .\TION PACKAGI::) PRl::PARATIOI\ [ac h rT:-.;pnnclcnl shall submit one (I) original. five (5) bound copies. and UI\(.; ( f) CD uf cm:h re spo n se. F.ach re~ponse slwl i be iimiled tu twenty (20) page s (papt·r size 8 .S"x l 1,"p ri nt ed on on iy one side of the paper, single or the larg:CT s pa cing, font size not less than 11) L·xcluding '.he cerrifa:ates . and . rpendices A. Rand C'. The sections sbail fo ll m\· the order giYen on the next page . !'i w t ,.vent y ( 20.) pag e l i mi t is fo r items l through 9 bekm·. 'Jo materia l other than th at lis ted in this :-cction :,hall bi: incJL1dcd in the response. I. c\ one-page rnver le tter i ndi(ati,ng the respond ent's interest in prnviding ·he ser\'ice s ·o the Town a nd a statement o n \\'by ihc respondent shou ld be sclecccd for the awa rd . Thc kucr ,;h a ll incluc.k the name o f the n;spondcnt and thu:,c u f the :-.ub-con~ultants . explanat ior o f Lhe type or t:ontrac t ual u6rreement between them . iC different [i·om that o f prime and sub-consultant. A rep1 ·cscntati\'(: who is au1hori 71:d IO contractually bind rhe 1·espo11dent s haH sign th is kttt'r. A one-page table uf contcnL:-. ilkntii):in~ thl: s1.:dion:-. anJ pagl· n mnbe1·:-.. 3. A om~-pa:,:c propo s(~d orga n i7a t iun chart identitYing. key profe s s ionals, tl1eir area(s) of r es po 1sibdicy and exten t of 1hi::ir H\,ail,ab i lity. 4 . A two-page history ni' key emp loyees (Prnjel.'l f\.fanager and Tasb ~.fanagers) who arc wi th the: fim1 and part icipating in the project. 5 . Lp to four j4) one-page rc:-umcs of till~ pi.::rsom,. inc.luding tbc p ropo sed pro_jcct man a ger. whi c h \\ ill be assigned o the: consulting team . RFQ /I 17-0t, ·'GeAl'l':II Planning Sen ic-rs" ~e-%,14g-'t'.: i 24 4053 (1. Up to two (2) one-page. t.abk s sho,ving all current and recently completed private and public (local municipal. counry . regional and state) sector pro_kcls performed by the members of the fL'am ro be used on th is project. Th e table shall include fo r each project : ( a) the kngth of the contnwt; (b) thL· sco pe of sen·ict:s prov ided : (c) th e type of cor1tract (pro bnno. retainer. project ba:-ed f"ct'.. m her); (d) specilic accomplishments, if any; and (e) a contact name, phone numbe r and e-mail address f;x each project. If the respondent team includes sub-consultants. there must be at least one pro_k,·t listed for ead1 sub-consultant. The resp o ndent may select suitable prujc,:t s, if the list exceed~ two-page limit. 7 . Cp t o two (2) one-page. narra1i n:s on srccific pn.~iL-cts compktec! on t ime and in budget v.;i·hin the past five (5) years. ~-Up to four (4) one-page descript illfls of project:,. pro\·iJ!ng st:n·iccs similar to thu:-,c ident ifi eJ in the ~cope of serv ice s over the la~t live (5) years. The empha~is shall be gi\'en to th,: projects in F lorida AN D the tasks rcrfc>rn 1cd hy the persons idcntifi.:d in abov~ in No. 5. · lJ. Ep to three (3) one-page copiL·s o f any prc!->s anic-ks, prol'ik:s, c(Hllmt:ndatiuns. awards and l,tmors . T h i: em phas is shal l he gin:·n h'> the projects cm11pleted in Fl m ida AND the prt'ljt'c.:ts u fthc persons idcn !i tied in \lo. 5 abuvc.:. JO. Six (6} Pages co mpleted A ppl'nd iccs A, B. and C (o ne in each submittal) and all prnofs o t· autb o riLation to tntns li l't tHtsinl's:-. in the State from the Florida SCL'rc ta r y o f State . for the rc.:sro ndeol as wd l as supportin g lirnh. 3.2 RESPO~SE EVALUATION CRITERIA T ht selection comm ittCl' will cvaluat(· the n·spons(~S based un the critl·ria and point ,·alue l isted below. I . Approat:h to H andling of Poh·ntial Pro,iects "~ Timd,im~ss fndi cat t· Fi rm s u ndersta nding o i'the ·fov. .. n's needs and projc-:is propo:-.ed . (20 Points) 1 Qualification of ProJect Team Credentials and acrnmplishrnt·nts of' the prnpo:,;ed Leam rm:mbers . l.l rhun Planni ng credenti a ls and accomplishments of' key men,bcrs or th e tl"am . (25 Points) 3. Previous Similar Pro_jerts & Refen•n ct~s L .\[1L'ricn,:c an d backgruu nd in pro,·iding si mi lar nrnni eipal scrv tee s an d past pe rfor mance . inclL1ding but not ltrnitcd 1(). fo.miliari [y with loc al. swtc and federal regu latory agencies procedures m.d requireinen ls. QualiLy of Lhe projects and acc orn pli silm enls of ti1L' n:sponde nt(s) in pro v iding similar serv ices to cnti1ies co mparab le to th e Town . Respon d ent 's track reco rd of on time and within budget prn jeL:t performan ce . (25 Points) RFQ /i 17-0n "G roernl Planning Sen ice s " ~f18rl~•f l : 25 4154 4 . Qualifications of Firm To include years of munic ipal experience. abilily , caraci ty and skill ot' firms(s) aml personne l tu perfonn. inducling timel iness , stability ai1d avai lability and liL·t·nses. (20 Points) 5. Submittal Package Compliance \Vilh t he response preparali nn and submission requirements . (IO Points) 3.3 SHORT-UST FOR ORAL PRESENTA.TIO~S AND fl~AL. SEl..f.CTIO!\ /\ selection rnmmitti:c will n.:,·icw all submittals and devdop a short-list fur oral presentations. lt is anticipated thm the !np thret· (5) respondents wili be short-listed. :\II rcspo 1Kknts and their kams s hall bi.: present at th-: ass igned time for a 20-rn inul~ prese nta til1n folh.1wed by up to a t~·n ( l 0 )-minutc questions-and -answer session. T he respondents arc c1H.:uuragL'd to bL' represented un ly by the Project \.1anagcr and key sraff iJcntificd ir1 tbc rcsponse. Additional de tails on the oral prcsrntatiuns may be prnviJed to the shtirl-EsLt·d :-c:~ptmdtnt:-.. The n r.:il presen la !i on v,,iH he wurth L,\cnty-Jive pcrcenl (~5"·i,) in l hl'. final scoring and th .. · responsl'. w 1ll lx ,vort.h ( 7 5% ). J.4 PROCESS OF SELECTION AND NF.GOTTA TIO:\ The Town rese rves rhc right to make mu ltiple awards pmsuant to H1i~ :-ol il'itation. After s hort-listing of rcspondl'.n ls dcemc d qualified by the selection commirtcc , oral presentations and re-ranking M the 4ua]jfied respondent~. it is anticipatt::d the Cmmcil will authorize ncg()tiations with the tor three (.1) n.:spondi:nts . /\ fkr succi:ssfol negoliaiion. th..: pmposed ilg reement(s) shall be pre~ented to the To wn C1..1trnci! with a recommcndaiion for ,l'xard and C\CL'Llt ion . If ..:ontract negot iation s fail with any Proposer. the Town nrny und1:.·rtake :1cgotimions with alternati v e rc.-:pondcnts. Any award shall be sub_j(:ct to execution uf an agn::cmcm in form and substance approved hy the Town 1\!tomcy. E'lD OF SECTION RFQ /i 17-0n '"Ccncrni Plann ing Services" ~2llo'f lisf' r 2 : 26 4255 SECTION #4 OTHER CONDITIOi\S 4.1 TER!\I or f:'IGAGEMEYf The term:-of th is agrl'cmcnt will bl' for thrl'c (J) years. with the option for the Town to L'Xlcnd the agrn::mcnt for an aJdilional three (3) onL:-yca r tcnt1s . Tht.· To\vn may tt.-rmiriati.:: !he agn..:ement with a thirty (JO-days) notice withou t rrm iding cause. 4.2 PER i\:IITS, TAXES, UC[NSF.S T he Consultant shall.. at its own expense. obtain all necessary rer-mib. pay all lkenses. foes and taxes l'L'quircd to comp ly with a[l local ordinances. Sratc and Fcdl'ra l taw:'i. rules. rc1;u!at iuns a11d pruks:,,iuna l stamlards t hat arp ly tu the agreement. 4.3 LAWS, ORDINAI\ICES fh: (.\m~u!tam shal I observe and co rn ply with al! Fedc:ral. Srnte and l,1cal laws. ordinances. ruks. rt·gulations a nd p ro fession a l swndards thm apply to the ag reement. Prior to execution o i" an agreement with the Tmvn. the Consu It ani shal I prllv itle cerli ficales 1.·\·idcnci11g insur::111t.:e con:rugc as required hcrcun!kr from companies au!hori7L·d t<.1 do bu~ine,;s under the law~ of the S tate of Florida. The: ccnifkates shall dearly indicate that i he Clrnsultant has obtained insmanci: of the type. amount, and i.:lassifirn!ion as reqt1ir~d and that no material change or cancd la tion of the insurance shall bl' cffrctive \VithoLtt th irty (30) Jays pri or written nuticc tu the Town. Comp li anc e w ith thcsC' r·equiremcnh win nm r e!i l.'\C' the Consultant 01· its liability ant! obligatioris under the agn:emrnt. Thi.: Con:,ulran i shall ma intain ULtrini; tile tcr111 of the agn:cmL:nc ~wndard Profr:-siorwl Liability insurnncc in the minimum arnoun t or one-ni i ll im1 -do!lars ($1,000,000) per C)CCUITC'tlt:C . The Com,ulwnt sha!l maint;.iin during th(• lik ol"tllt' a~r\:·erncnt. rnmrnucial ~cm.:ral li ab il ity. including contrnl"luai liahihty insurance in the amount or nne-rnillion -<lolla rs (S 1,000,000) rcr octlin-cncc tti protl'ct it aml thl' Tmvn from claims for damages for bodily and persona! inj lo:-y, irn.:luding: \vrongfol death. as \.veH as from claim!; tif prope1ty· Jarnagcs whid1 may arisc frL"►lll any operatfon:; under the agreemi::n , v,·hei her such operatilrn'-be by the Consultant 0£' by anyone <lir L'Cfl), employed by or contracting with thl' ConsL1ltant. The Consul tan l sha ll main tai n. during the life lif the agrt~ement. comprehens ive autornobik lia hi li iy in~u ·an ce in the minimum ,,mount of five-hundred-thousand-dollars ($500,000) rnmbin i.:d single limit for bodily injury and property dal!lagl' liability· to proti::ct it from claims for damages for bodily an d persona l inju ry . includin g <leaLh, as w d l as (i·om claims for property damage, which may ari,;c l·i·om the m\ncrshi.p. us\.', or maintenance l>f owned and no n-o\.v ned automtibiks. ill(;luJing n:n1ed automobiles whetilt!r s m:h operations be by 1he Consu l tan t o r by anynne directly Llr indirectly -:mployi:d by t he Consultant RFQ /i 17 -06 "General l'lanning S~ntcrs" ~3-%'f 149-,f .! I 27 4356 Tli-.: Consultam slia l! maintain. during the li fe of the agreement, Worker'!-. Compensation [nsurance a nJ F..mp ioyer's Liabili ty insura nc e as requireJ by ]av" and in al least such amounts Cur all of ih cm pl oyccs as set out in Florida Statute 440 .02. The· ConsultanL shall also m ai ntain nth er required insuram::e cov e rage spec i lie tn lhe services to he rro\'ided as ma y be requ ired by the Town. E:\!D OF SECTIO:\ RFQ # 17-0n '·(;t•neral Plannillf,! Se rvicl•s " ~4~l4"g-•1"..!; 28 4457 APPENDIX A ACKNOWLE:DCE:\tENT, \VARRA"ITY A:\D ACCEPTA:\iCE A. Consu lt an t warrants that it is willing and able IP compl y \Vith a ll applicahic Statt.: o f flo rid,-1 i,iws. ru ks and n:gulations. 13 . Con-;u!tant warrants tha t it has read. under sta nd s and is will ing to co mply \Vtth all of Lh c n:quirc1tH'nls o f th e RFQ and the addendum :' addenda . C. Con su lt ant warrants th at it wi ll no t delegate or suhcci11tract its resro nsi h il itics under an ag rt'.t."mc nt. without the prio r writte n perm issio n of the Ccn111c il. D. Consultant \varrams that ali information provi de d by ii in connc,'tion with ih i~ s uhmitwl (re!>po n !>C) is t rn L' and u ccurak. E . CON TI NGF !\CY FF F. A\lD CO DF O F F THl CS \VARRA N TY : H.cs~x1ndenl \;,.arra nt:,; that ne ither it. nor any principal. --~mployee. agent. represc ntaii n :: o r fami ly membe r ha:-. prumiscd to pay. anJ rc~pomkru ha s not. a nd \.vii i not pay a fc ,-. t he arnuum of whicb is contingen l upun i hc Town o f Cutkr Bay a warding !he ,·o ntrac t. respondem warranh that neither iL nor any pri ncipal. emp loyee. <.!gent. r e p ri;~semmive ha~ pmc a rcd. o r attempted to procure. th e co ntr::ict in viol ati o n of' a ny of t he p rm ·isi o ns uf the rvliami-D ade County Con fli d of !nterest an d Code of Etl1ics Ordi n a nces . Further. resp~)ndent acknowkdges. rhat a violaiion of th is warramy will resul 1 i n th e terminat ion Llf rhc cont ract and forf-.·itun: of ft1nd s pai d . or !Li be paid. to tbL' rcspondem. if the respondent i~ cl1(1 !>cn for pi.:-rkirrnancc o f the contract. Sig na:L lre of O ffi c ia l: ________________________ _ Tit le : Consu ltant: Dmc : ---------- RFQ Ii l7-06 "(;l•m:ra l Planning Sen icrs" ~s-.\.!or14g,r::: 29 4558 APPEI\DIX B NO '-COLL US JVE ,\FFlDAVIT Stalt' or --------- County of ____________________ be ing iirst tluly sworn, deposes and say~ f hat: ( l i I [c 1:-.llL' b hl'. ( Owner. Partner. Office r. RL'J)r\:sentatiH: or Agent) of: ________________ lhe respondent that has submitted tht: attached (:~) Hi:,shi: i:.. fully informt>d re s pec ti ng the p n:J arar ion and conten !s or 1l1e attached propo~al and of all pcnincnl cir(un)~tan ccs n:spc ca ing su~h proposa!: U .1 Suc h proposal is gL·nuine aml is nm a co ll usi ve u r a '.->harn proposal: ( ·4} ~either the said respondent nor any of it;.; offict:rs. part ners. cm:ner:.,;. agenb. rcprc:.--cntati\'cS. empk,ye-:s or part ies in intere:,;t. includ i ng th is atfornt. have in any way colluded. cons pired. conni\ed o r agreed. d irectly u r indirec tly, with any other respondcm or any pe rson to submit a coilu~ivC' or sham res po nse in connection \V ith the work for which the attached propmal has been -;uhrnit ed. or lo refrain l1·u m responding in connec ti on with such work . or han: in any manner. din:ctly or indin.:c !l y. sought by agn.:crnenl 1)f collusion , communicarion . or conference w ith any respondent or person to fix the proposal :,;ubrnitted or (o se cure t hrnugh any collw,i on. conspiracy. con nivance , or unh1wf1.1l agreement. any ad\·ant agc aga ins t t he Tcn.1 n of Cmk r Bay. or a ,y pcr~on interested in the proposed wurk rcqu irc J . S ign.:d. scakd and d el i\·en.:d [ n the pre se nce of l3 v: (P rinted Name) (Title) App~ndix-B Pag.t:· I of 2 RFQ µ 17-06 "(;t•nera l Planning Sen ic:es " ~&-~'fl4g•f 2 i 30 4659 ACKNOWL[DGM[I\T Sta t i.:-of Flo ri da Countv of -------------- On th is _____ day of ___________ . 20!7. befrire me , thi;; unde1 ·s ign e d l\otar:., Pu b lic of the Srntc or Florida pers on al I y appcan:d an d w i1(1St' name( s) is ·are su bscribed t o th e w ith in instrument. and he /she/they rK kn owkdge that he she.·thc.:y eX('C ll ti:cl it. W[TNl:SS m y hand and official st'a! NOTARY PlJ BLIC SEAL OF OFF [C F : '\J(}[.A.RY PUBLIC. STA I l O F FLO RI DA (N ame (1f Not:a1·y Public: Pr int. St am r ur Type as ~-ommission ed . l o Pi:rsonally knmvn to me. o r o Producc<l identifica tion : (Type of ilkntifkation Pr(,duced) o Di d iake nn oath. or o Did not take-an oa(h . RFQ /i 17-06 "(;encrn! Planning Scrvicrs" ~f.,\Sf 14\p r 2 : 31 4760 APPENDIXC S\VORi\ STATEI\IE~T PURSl'ANT TO SECTIOJ\ 287.133 (3 )(a) FLOHIDA STATl!ES, 01' PLBLIC ENTITY CRn·mS THIS FOR i\-1 tv1UST BE SIC,NED A'.'JD SWORN TO IN THE PRESE NCE OF A NOTARY Pl JBLI C OR O THER OF F IC IA L A U THOR IZE D TO AD~1INISTER OATHS. l . This sworn swicmcm is submitted to cl1c TO Wt\ Or CUTLER BAY. l'LO RI DA Bv -------------------------------- W hos e busrnc ss addres:-: i~: i\nd ( if <1pplica bk) ils FcJeral Emph1ya ltknti1i::aLion Nu m bc·r (FE I N) is: _____ _ Tfthe c:ntit}' has no FEIN. include the Social Securi ty 'Jumber of the indiv idual signing th.is 2. l uml tTSLan J that a ""pLth lic e ntity crime" ii:-delined ln Parag ra ph 287 .1.B( I )(g), Florida Sla lulcs , m1eans a vic_1lation of a ny state or fodcral law by a person wilh n:spc(:l lo and din:t.:t ly re la ted w the t ransaction <.1f bus ine.-s w ith any public enti ty or ,vi th any agency o r po liti cal , ubd iv;s ion o f any l1th~,r Sm'c: or of th-: .L:nited Sta tes . indudiilJ. but not fimitcd to . an~ p!li f)flSa! or contrai:t for goods or scrvicL'., to be pw v idcd to any publ i c L'llti!y or an agency l)I" any poliiica i :--ubdi, i::.io n of any orhcr same M of 1hc Un ited Sate!:> and invo lving amitrust i"raw:l. theli. bribery. cul lusion. rac ket eering. conspiracy. or materia l m is repre:-entmion 3. l understand .ha t "·om·icted" or "co nviction'"' as defin.:d in Parng rapb 2R7. Ln(I }(b). Florid~1 Statutes means a tinding of guilt or a convict ion of a pub li c entity crime, with or w itho ut an ad_jt1dica tion of gui lt. in any fctk ra! or stale trial court of record relating to chargL,s brnugh hy indictment or infonnmion aft er .July J. 1989, a~ a re sult or a _jur y verdi ct. non -jury (ria l. or ent ry of" a plea or gui1 1y OI" nolo con te ndere . Appcndix -C Page I ofJ RFQ # 17-0n "GcneraJ l'lannin~ St·n icC's"' ~e.~rWJ'r 2: 32 4861 4. l understand that a n "affi lia te" as defined in Paragrap h 287 .1 33( i l(a). Flori d a Statutes. means: /\. A predecessor or successor of a p erson conYictcd of a publiL' entity crime: or B. An tmity under tltc contro! of any natural pcn,011 whu is .wtivc in rhc m;.mag~ment or the entity and who ha:--been com·it ted of a public entiry crime . The term "a ffi l iatc'" i ncludcs ,hose o l'liccrs. directors , cxecuti vcs . partners. shareholders, employees. members. and agents who are active in the management of an affiliate. Thi.: (Mnershi.p by one person of shares con s tituting a comro!ling interest rn another rcrsun. (1r potding of L'quipmem or incomc among person:-when not for fair market va lu e un J cr an arm's le ng t h agreement. ~ha ll be a prirna facic case that on e person L"llllln>ls ano ther person. ;\ pe rson \\ ho krnw,·ingly enters into a j o int \enture with u person who has been com ·i ctcd of' a public enti ty crime in Florida d ur ing the preceding .:H, months shall he considered an affi liate. 5. I um:krstand that a "'pcr:,un" as '"foflni:-d in Paragra ph 287 . l JJ( i )(c). no r ida Sta t utes. means any natural pcr:son or entity organized unucr thc la ws or any srnrc or of the United States with the lcgai power to enter int o a hin<ling contrc:tc! .:ind wh ic h pm poses or app l ies to rrorose on contrnc ls for Lht' prm is ion or g()ods or services Jet by a public entity. or wh ich oth t'nvise t ransact~ or applies ro tran,;Kt business ,v ith a public em ity. The term "pl.'rson" indudes t h0se l)J"tit.:ers. dinxtors. ext~cutivi:s. partners. share ho lders. emp lo:fees. member~. ,rnd agL·nts \Vhu arc active in managcm.-m of any ....-m iiy. Signed. :;cakd and de livered In tbL: presence: By : ( Pn ntL·d Na mc"i (T ille) RH) /i 17-0h ... (it~nentl i)la.nning Sl"r-,,·ices·· ~~%'r ~ty., r :; i 33 4962 ACK!\IOWLEDGME!\T State or Florida County of ________________ _ On thi:-. day of . 20 l 7, bcti)rc me. the undersigned Notary Publi c Of the Stale ()i"florida personaHy appeared _____________ _ and whtlsc name( s) i~'are subscribed i o the \Vi thin inslrumenL a nd ht~,'s he .ith ey acknowkdge !hat ht'-'she/thev exectatred it. \V ITN LS S my hand and off,.:ia! :c.ca! NOT ARY PUULIC SL.AL OF O!TlCL: ---NOT ARY PUBLIC STATE OF FLORIDA -(Name of Notary Public: Print. Stamp or Type as Cnrmn issione<l.) o Personally known lo rnc: or o Produced iden ti ficahon: (Type of klentilirntion Prn<llli.:edJ o Did Lake an oath. or o Did not take an oath. Appcridix-C Page 3 of 3 RFQ # 17-0n "General Planning s~rvit-~s" gl:}.,'!trr~g" r ·.! i 34 5063 CONTRACT FOR GENERAL PLANNING SERVICES ATTACHEMENT B NON-EXCLUSIVE PROFESSIONAL SERVICES, TOWN OF CUTLER BAY AND CALVIN GIORDANO & ASSOCIATES, INC 31 of49 35 5164 NON~EXCLUS0VE PROFESSIONAL SER.VICES AGREEMENT "GENIERAL PLANNING SERVICES .. CONTiNURNG PROFESSIONAL SERVICES TlilS AGREEMENT. made and entered into this /..5 da'l of A{,v~mhvr..:i.ol 7 between the Town of Cutle1· Bay. hereinafter referred lo as "th~ '·town ... • and. Calvin, Ciordanu & Associates, Inc .. heri:inaftcr referred to as Consultant; RECITALS: \\'hcreas. this shall constitute a continuin!t conlrac1 pursuant to Section 287.055. t.S. l\ow therefore. in consideration of lhc promises and the mutual covenant~ he1·ein contained. the panic:,; ugree as follows: I. The specific nature of the St)TYices w be pnwided by Consultant a!'e t)utlined in Exhibit "A" attached hereto and incorporated herein. and arc further outlined in 1hc 1cxt of Town's RFQ fJ i 7-06. f-or services performed in accordance with the provisions. of paragraph one above and Section II bclO\\, the Town 5hall pay Consultant in accordance with the terms and t:onditions mon: fully set out in Sections V and VI. SECTION I -TOWN OBLIGATIONS The Town agrees that the Town Manager or his authorized dcsigm:e shall furnish to the Consultant any plans and other daia n:adil) available in the ··1 l)Wn files pertaining to the work to be performed under this Ag.rci.:ment. Information shown on such plans or data shall be that which has been made availabk to the Town. and shall be provided to the Consultant. Such information is furnished by the Town without guarantee regarding its reliability and accuracy. The Consultant shall be responsible for independently verii)·ing such infonnation if it shall be used by the Consultant to accomplish the work undertaken pursuant to this Agreement. The Consultant may be compensated for any necessary verification wort... requested by Town. subject to the express written authorization of the Town. The Town reserves the right to certi!Y the accuracy of infonnation provided by the Tovm to the Consultant When such certification is provided in \vTiting. the Consultant shall not be compensated for i:1dependent verification of said information. SECTION II -PROFESSIONAL SERVICES (.a} Consultant shall perform professional services for the benefit of the Town in connection with and as envisioned in the Town's RFQ # 17-06 General Planning Services. The consultant shall be issued P1Jrchase Orders by the Town as the need for services arises, covering in detai; the scope. time for completion and compcnsaticm for the work to be acc<)mplished. 111 case of emergenc_y. the Town reserves the right to issue ordl authori7.ation lo the Consultant with the understanding that written confirmation shall follow immediately thereafter. RFQ #17-06 "'General Planning Services .. Page I ofi4 32 of 49 36 5265 The Consultant shall submit a proposal upon the Projeot Manager's request prior to tho iw of a Notice to Proceed. No ~ shall be ma for the Consultant's tinus or services In coDJJeCtion with tho prepanmon of 811'.f such proposal. The Town shall confer with the Consultant beftJre any Notice ID~= is isllled to dlscua and agnie upon the seope. time tor eompl~ and fbe for services to be rendcnd pwsuant to this Agreement. (b) In connection with pro(essionaJ senrkles to be rendered pursuant 10 this Agnemen~ the Consultarlt1\utbez'qreesto: 1. Maintain an adequate staff of qualified personnel on the \¥Dl'k at all timas to ensure its oompledon within the term specified in the applicable Notice to Prooeed. 2. Comply with any Federal. S1ab2 and kaJ govemment laws, ordinucea, processes. standards, rules, mdera, lie. applicable IO the \Wik . . 3. Coopmde tuUy with tho Town in tho 50hecfuffng and coordination of all tasks and p)Jasea of the wodc. . 4. · Prepare necessmy doounrents. 11 required or requeste4 for all applicable agencies idcluting Nplatory requirements and permits. 5. Report the status of the work to the Town upon request and hold pertinent data, ealwladons, field mas. records, sketches, procedun,s. propMals. MOrds, 111d other ·work products open to impec1ion of the TO'Aln. 6. Submit ibr Town review oomplltations, sketuhes, and other data representative of 1he work"s progress at the percemage stage& of completion which ma.y be stipuJated in the applicable Notice to Proceed. Submit for Town approval the final work producl8 upon Incorporation of any modiflQltions requested by die Town during any previous review. ·1. Be availabJe at aU teaSOMb1e tunes fir pneral consultation and advice tlmrup the effeotiw tam oftbisAgleelnent.. a. Confer with the Town Ill any tiuu, during the fiu1her development 1111d implementation of inaprovern01HS fbr wlrioh the Conswtant bu pn,vkted professional service,• to interpretation of plans and odlOl' doc:uments, com,i,,tkm of mrors and omissions and prepoation of 111J necessary pl• thereof. The Consultant shall not be cornpeniated for the correotlon of errors and omissions tu the IIXlalt that those errors and omissions are the respo~ of the Consultant. 9. Perform all ltJ'Yicles in a c:ompetentand stilled manner. UC'nQN m-BQ!EQULI OJ WORK ANDJIME BORCQMPLBTION (a) The Town shall have 1be sole right to determme assignment of work and on which unh$ gr seadons of the work 1he ComuJtaat shall proc:eed and in w!iat order. Writtm Purchase Orders issued by the Town shall cover in detail the scope. time fbr cmnpletion and hl1ent of reque&ted services and shall serve to authorize the asai,nmm of work outlined in f.pl"bit "A•• or nd'eteneed in paragraph I of the Recitals to this Ap:emenL Rf'Qll7-06 '"Ocncral Plmmiag Semc:es" Page2ofl4 asor49 37 5366 (b) The services to be rendered l1y the Consultant for each tection of the work or upon the as.tlanment. uaU commence upon raceipt of a written executed Purc:balle Order and/or a notice to proeeed (1he om'Po) tom the Town subsequent to the execution of the Asreement. and shall be c,ompleted within the tlmc stated in the Purohase Order or the NTP. (c) A NUOnable exienslon of time shall be granted in the event time is a cWay on the JJlll'I of the Town in ftllfillfng its part of lhe Aa,:eemem or should a Force ~eare, as defined in Section IV hereof; render performance of the Comukam11 dut.iea impossible. Such. mdlmsion of time shal1 not · be cause r« any claim by Ille Consultant filr ex.Ira compensation. §ICQON 1!-IPBCJ; HN1PB1 {a) Fmce M,Qeure shall_ DUian an aet of God, epidemic, H,ghtio& ~ :ftrei, explosion, hmric:ane. flood or similar occurrence. strike, an act of public enemy. or blocbde, inaorteetlon. riot. general ll'IISt or restraint of government and people. civil disturbance or similar ~urrence. which has had or 1111)' reasonably be expected to have a material adver.ie effect on the rights and obligations under this AgNemem. and which, by the edl'Ci&e of due diligence.. such parties llhaJ1 not have ·been ~e to avoid. Sueh acts or evtms DO liQT l'NCbUJ:m inclement weather (cxcepl as noted above) or 1he acts. or omlsslom of subconsuJtants/subcoritradurs. third-party consultanW'contractors, materialmen. suppliers, or their $Ulx:antraatars, unless such acts or omissions are otherwise encompassed by the"definitton set fbrth above. (b) NQ party __, shall be liable fi>r ifs f«i[ure to nny out its obHgations Ulm' the Asnement during a period when swm part;)' is renderm unable. In whole or In part, by FOftle Mllieure to cany out such obligatiOltS, but the oblipdon of 1he party or parties iwyln,g on such Force Majeure shall be suspended onJ)" durin, the comlnuance of any inability so caused and for na longer period of said llltxpeeled or unconbolla'ble IWlnt, and such cause shall, so far as passible, be remedied with all reascnable dispatch. · (c) lt Is further asreed and stlpulated that the •tor any party hcretu to excuse its failure to perform by reason or Force ~elll'e shall be C011ditloned upon su.cb pai1y giviag to the other party or parties. written notice of its assertion that a Force Migame delay has collUDlfflmd within ten ( 10) working days after such IXllJIJDllDCell unless then, exists good cause h failure to giw such notice, in which event fail~ to give such nOlic:e &hall not pn;jud.ieo any ('8d¥~s right tu justify any nm-peri\Jllnance as CIIW!led by Fora= MJieuro unless die ftunire to give timely netice ca11Se$ material prejudice to the other ~ or parties. · ! SECl'J.ON V-CQMPENSADQN (a) The Town agrees to pay and 1he Consultant aareea to accept. fbr sadlfilctory performance. as detennlned soley b)' the Town of seryices rendered pwsuant to this A,greement, lnoluding work as stipulated by Seelian U -Prot\lsslonal Services, and all -prelhnlnary and.I« Incidental work tber8to, fees computed in m:cordana: with Exhibit T the negotiated $OheduJe of rates. a copy of which Is attached hereto, or as Gtherwiae set fortb in 1he Purdlase Order for the speclftc work. (b} Reimbur.sement far die nmonable and m,ci:ssmy expenses of the Consuhant itrposlap. copying, long di.stance telephone oal.ls. document rqnductlon, and audtori.acd trawl 1.JUV be provided in accordance with the Pun:ha&e Order. · RFQ#l17-06 "Geaeral Plamtlog Semc:u" Pllplofl4 34of49 38 5467 SECTION YI-PAYMENTS Unless nq.otialed and otherwise agreed to. lhe Town shall make monthly fire payments to the Consultmd', compuled in accordance with Section V, tor all work perfonaed during ihe previous calendar month for work whiclt Im been aisned by Town t.o CoasultanL The eo.albmt shall 8Ulmlt duly cmifled monlhly invoices to the Town in the amount due for services perfbnnod to dam BDd hduding any previously authorized ~le expemes incurred dudna the Jnonth. For Jump sum assignments. invoioas shall be ba,ed upon the pen.,.,,.... of work completed at invoice date. lnvoices · shall be p~ pursuant to Scotton 218.70, Florida Statutes. SECTION VD-SUBCONTRACTING The Consultant shall not subcontract, asstan c,r transfer any -work under lhis .Asteement withuot the prior written consent of tile Town. When applk:able and upon RCeipt of such COD!Hllt in writing, the ConsuJcant shall cause dte names of the firms responsa"bJ.111 tor the ma.ior portio11$ of ear.'lh sCip111'811, specialty of the work to be lmerled ia the perlinent documents or data. Any .sub-consultant shall be subject to all llffllS and condidons of this Agreement. All imwrance certific:ates pertaining to suoh ~tants shall be provided. ID the Town 1JfJOD issU11DGe of a Pulubase Order or'NTP. SECTION YID-IXTBA WORK In the event extra work and/or expenses are necessary due to changes requested after the applicable portion of the work is approved by cite Town, such eldnl work shall ~ fhe subject of an additional Purchase Order or a modification of lhe original Purchase Order. SECTION IX-APPROYAL . . The Town qNeS, within thirty (30) U¥S after delivery, to approve, ndect. or return with indicated suggested revlBions. or recommendations, an acbedulu, submi.ttals or other written communications submitted by lhe Consulran1 to the Town fbr approval. Such IPPJ'Oval. revisions. or recommendalions by the Town shall not relieve the Consuk:ant of responsibili~ fbr the compleceneu or correc111es:s of the work. SECTJQNJ-RIGRJOf DECISION§ {a) All smvlces shall be parfimned by 1he Consultant to the satiafimtion of the Town's Prqject Manager who shall decide an questions, diffloultles, and disputes of whatewr nature, wbioh may arise under or by reason of this Agreement. The monitoring of the prosecution and fulfillment by the Comul1a1JI: of the services hereunder, and the c:baracter. qualH,, a,mount and value tJKnof. are within lhe Prqjed Manager's authorily. The Project Manapr's decision upon all elalms, questions, and disputes ahall be final. condusl-ve, and binding upon the part• Junto unless tueb determination is arbi1nuy or unNUOnable. · (b) Adjustments of compensation and time fbr comp1don of services hcmmdt,r because of any rmvor ohanps in the work that mipl hec:ome necessary or bD deemed desirable, as the work prosral'5 shall be: left to the ab.soJutll discretion of the Project Manager. In the ewnt that the Consultant doa not eoncur with the dacisions of the .Prqjeot Manager. the Consultant shall pnant any rmah objections in writing to the Town Maaa,aer. The Project Manager and lhe Consultant 11iall abkfe by the decisions of the Town Manapr unless arblUary or unreasonable. This paragraph does not cxmstitum a waiver of either party's right to im,ceed in a co11r1 of compemntjurisdiction, subject ID the standards set forth above. llf'Qi#l7-06 "'Ocneral Pl'anamg Serricu'" Pap4ofl4 39 35of49 5568 pcgOff JI-9VP§IIIP9E DOQJMRffli All n:ports. ~ plans. speeifloadons. 1118p9. ~ documen1B, deaigns, and/or other data (the ''Dooulne1.t511) developed by the Consv1taat pursuant to 1his Aareement sbaD become the propert,y of the Town without restrictions or limitations upon their 1111 and shaU be made a\lailable by the Consultant at any time upon request by the Town. Reuse of such Documenrs by the Town fGt any purpose other than that for which prepal'fd shall be at the Town's sole Ti& When oam indtvidual secdon or asignment of work requested puramnt to this Agreement is complete, aD of the abo~ Doeuments shall lte deliYeNd to tha Town. The Jewl ofinfbnnatlon req'Dffl!d to be pn:>Vided at the campledon of an asslaned task shall be specffled within the Parohuo Order authorizing tbe WGrk. §ICDON IB-IIPSEOr DOCIJIIENT8 The CODS11ltant may reuse data :tom other sedioDs of the work included in this Agreement provided l.rn.,1oV81tt material It deleted, The Town 8haJJ not accept any reused dala containing an excess of irrelevant materiaJ which has no substamia'I connection with tbe applicable porli.on of the work. SECTION XDI-NOJlQil Any notil,-. :repads or other writmn «mDll'UDications fi'om tbe Consultant to the Town shall be cmlSideml deliVIRd when posted by aerdfied pail or deHvtNCI in person to tbe Project Manager. Any n~ niports or odmr ammmmicattons from the Town to the Consultant shafl be cionslden,d delivered when pmted by cmtifted mail to the Consultant at the last addre.t& Jeft on fi1e with the Town or delivered in person to said ConsuUant or the Consultant's authorized repNaentative. SECTION XJY-AUDn RIGHTS. UDN1'IQN 91 U&OUI The Town, the Florida Depanntent of Community Aft'aim. the U.S. .Di,partment of Housing IJld Urban Develapmmt. tba Campln)Jler Genm:al of the Unikd States, 111d any of 1heir duly authorized representatives JllefflS the riaflt IO audit the :record8 of the Consuhant related to this Agreement at any time during the prvsecutiGn ofche work inohtded mnin 8Qd fora period ofdtM years afwr-final payment is made. The Consultant ..,cos to provide copies of any n,cords necesmy to substantiate pl)'ment requests to the Town. The Consultant shall retain all RJOOrds relating to this Col1tract for four (4) years aft8r the Town makes final paymem amt an Olberpendma mauen me c1oaet1. SECTIQNXV-.PROBIRITJON A,GAINSTCQNTlNGBNT nq The Consultant warrants that no companies orpenons. other than bona fide empJoyees woddng sole]y for dte Consubant have been retained or employed to solicit or secure this A&reement or have been paid or guaranieed payment of any tees, commissions. pa,:enraae rees. gifts or an)' other considerations contingent upon or resulting tfom the awanl or making of this Agreement The Con5u1tant abo warnmt5 that no Town penonnel. whelher fbll-tn11e or part-dme emp[oyees, or offl.oers,. bas or shall be :nained or employed la any capacity, by the Consultant or tile Town authorized suboonauttua. to accompJish tbe work contemplated under the terms of this A@reement. For breach or 'lliolation of this wananty. the Town shall have the right to annul this Agreement without Uabffity. RFQil7-G6 "General PJanniDg Servfces• Pap5ofl4 380149 40 5669 SECTIONIYI-TABMINA'!lQNQF J'IIIIAGPPQ;NT (a) Thia Aaroeinent may be terminated, in whole or in part. in writing. by either party in the event of substantial fitUure by the other pmy so fillfill It$ ohliplions under this Agreement through no fault of the termJnatfng party, provided that no termimlion may be effected tmles8 the other party is given: (1) not less than ten (10) adendar days written notice (delktered by certified mail, return receipt requested) of intent to terminate; and (2) an opportunity ibr consultation wlth the terminating party prior to termination. If mminalion fbr default of lhc Consultant is effected by the Town pursuant to .....,..,h (a1 Consultant shall be paid only for all work satisfactorily completed prior to the notice of termination. Consultant shaU remain liable for the damaaes. if any, caused by its default. (b) This Agreement may be tcnninatm, in whoJe or In par\ in writing, by the Town for its conveoienee, provided that the Consukant is afforded the same notice and consultation opportunity specified in paragraph (a) above. Only Town has the unilateral right to taminate for its oonvenieaee. Consultant recognizes. that other covenants of the Agreement serve as consideration for and support this unilateral right of Town. If termination for amvenienee is eft'eeted by the Town., an equitable adjustment in compensation payable to Consultant shall be made, which equitable a4justment shall include a ntaSOnable profit for services or other work already properly performed prior to the notu:e of inlmt to 1a'Jllinate for wliidJ profit has not hem aln:ady inoluded in an invoice. For any such termination for convenience, the equitable adjustment shall provide for payment to the Consultant lbr services rendend and expenses incurred prior to receipt of the notice of in1ent to terminate. in addition to tennination settlc:ment costs directly and reasonably incurred by the Consultant relating to commitments (e.g., suppJiers, BUbeontraotors) which had beGome irrevocable prior to reeeipt of the notice of Intent to terminate. Except as e>t]M'eSSly stated above In this parapph (b), Town shall have no fiudler Hability to compensate or pay Consultant. (c) Upon receipt oftenmnatlon action under parasraphs (a) w(b) above, the Consultant shall (1) promptly discontinue all atTec1ed work (unless the notice directs otherwise) and (2) deliver or othc:rvvile make available to the lown all data. drawings, repodS specificalions. summaries and other such information, • may have been accumulated by the CmuuJtant in perfbnning this Ap,ement whether completed or in process. (d) Prior to termination. the Town may take over the work and may award another party an Agreemenl t.o c:ompka the work described in this Agreement RPQ#l7-D6 "Oeneral PJamdng Scm:g.& ,.,ott4 37 of49 41 5770 (e} If, after terntinatio11 for &ilure oftbe ConsuJtant to fulfill conlnelual obligations. under par8IJ8pb (a) above, jt is dmmined that the Consultant had not taUed to fulfill contraotual obligations, the termination shaJI be 41eemed to have been for lhe convenience of the Town. Jn such event, adjustment of the eontnwted price shall be made as provided in paragraph (b) above. (f) The parties may also terminate this Agreement by mutual written agreement. SECIION XVD-DIJRATIOM or AC:RBMMJ: This Agreement shall remain in fill[ filtce and eWact tram exeoution as 5bad. in RPQ #17..06, SKdon 4. I. and for an uncercain term tlmreabr as a continuing contra.et. subject to termination an.def Seed.on XVI. SECTION JVIII-PDBLIC DCORDS LAW a. Contractor agree&· to keep and maintain pubUc records in Contractor's poa:nssion or coniroJ in conneotion with Cuntnwtor'S performance under thJs Agreement. Contrac10r addhionally agrees t.o ~ply specifically with the provisions of Seotion 119.0701, Florida Statutes.. Contrac:lor shall ennm, that public records that are exempt or conficlentlal and exempt from public reoords disoloame requirements are not disclosed, exoept as authorized by law, for the duration oflhe Agreementt and following completion of the Agremnent until the nwnls are transferred to the To'Wlt. b. Upon request ttom the Town's custodian of public records, Contractor shall provide the Town with a copy of the requelted reuords or allow the records to be inspected or copied within a reasonable dme at a cost 1bat does not ex1>eecl the Wit provided by Chapter 119, Florida Statutes, or as oth.envise provided by law. c. Unless otherwise provided by law, any and all records, including but not limited to roports. surveys, and other data and documents provided or created in connection with this Agreement are and shaD remain dte property of the Town. d. Upon completion of this Agmement or in the event of termination by either party., any and all pubJic records relating to the Agreement in the possession of the Contractor shall be deJlvered by the Contractor to the Town Mmapr, at no cost to the Town, within seven (1) days. All such records stored elecmmically by Contrador shall be delivered to the Town in a format 1hat is compatible wi1h the Town's lnformalion technology systems. Once the public reeords have \Hien delivered upon completion or termination of this Agreement, the Contractor shall destroy any and all dupJlcate publlc records that are ~empt or confidential and exempt fiom public RGords disclosure requirements. e. Any compensation due t.o Contractor shall be withbckl until an recotds are n,Q:lived • provlded herein. f. Contractor's failure or retbsal to comply wi1h the provisions of this seem.on shall result in the immediate termination of this Apeement by the Town. RFQ#l7'"°6 "Gcacral Plarmiug Servka" Pap7of14 38of49 42 5871 Section 119.0701(2)(a}, Florida Statutes IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATU1'RS. TO nu: CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE ClJSTODIAi'i OF PUBLIC RECORDS. Custodian of Records: Debra E. Eastman, MMC Mailing address: l0720 Caribbean Blvd., Suite J05 Cutler Bay. Florida 33189 Telephone number: (305) 234-4262 SECTION XIX -ENERG\' POLICY AND CONSERVATION ACT The Consultant shall comply with mandatory standards and policies relating 10 encr~' efficiency ,vhich arc contained in tht: state energy conservation plan issued in compliance wi1h the Energy Policy and Co;iscrvatirin Act (Public I.a,, 9-1-1631. SE<.'.TION XX -TRUTH-IN-NEGOTIATION Consultant certifies that the wage rates and other facltml unit costs. supporting the compensation are accurate. complete and current at the time of contracting. The original contract price and any additions thenc>to shall be adjusted to exclude any significant sums hy which the Town determines the contract price \\US incr~a~ed due to inaccurnte. incomplete. 01· non-curl'ent wage rates and other factual unit cosis. All ~uch cl1ntract adjustments shall be made within one _year following the end of the contract. SECTION XXI --DRVG 1o·REE WORK PLACE lhc Consultant shall comply ,~ith all mandato~y standards and policies relating to the Federal Drug-Frt.~ \Vorkpiacc Act"s R1x1uircment:s. SECTION XXII -SPECIAL PROVISIONS {a) The Consultant agr1.>es ro comply with Title VI of the Civil Right Act of I 964. the Davis-Bacon Act. the Copeland Anli-Kickhack Act the Conlract Work Hours Standard Act, the Health and Safety Standards Act. Sc-ct ion ! 09 of the Housing and CommunitJ Development Ad of 1974. Section 3 compliance in the Provision of Training. Employment and Business Opportunitic5.. and 1hc Consulr.ant fur1hcr agrees not to maintain or provide for it,; employees any facilities that are 5egrcga1ed m1 a basis of race. color. creed national origin. handicap. religion. ancestry. sex or age. (bl No ot'ticcr or emplo)Cc of the Town or its designees or agents. no member of the govemin!! body. and no other public otlicial or the Town who exercises any function or responsibility with respect to this contracl. during his/her tenure or for one (I) )'ear thereafter. shall have any interest. direct or indirect. in any ct,ntract or subcontract. or the proceeds. Consullanl shall cause 10 he RF'Q r.17-06 ··General Plarming Service~~ Page 8 of 14 39 of 49 43 5972 incorpc,rm:d in all subc~ the language sot forth in this parasraph prohibiting conflicts of interest. (c) The Consultant shall perfonn the work herein above set out as an independent contractor itee ftvm direct control or supervision by the Town aa to tJte means and methods of perfonning the work and all persons engaged in the performance of the work ahalJ be solely the servants or employees of the Consultant or its suhcontmctorss aa lhe case may be. (d) The Consultant agrees to comply with Executive Order t )~ which pn,bibhs diacrimination in employmmt reprding race. color, creed. naticmat origin. bmdioap, relision. llll0e8IIJ, sex, or ago, An excerpt of such Exec:utiw Order bolng alfaohed hereto ad made a part lino by Nfenlnce. The Consultant :tbrlher agrees to comply with the filing of any and di information and reports :required by the Exegutive Onh,r and by th1S rules, regulations, and oRlers of the Secretaty ot Labor. SECTION JmI-lNSUllANCB AND .IND&MNIFI.C'ATION (a) Consultant shall indemnify and hold harmless the Tovm, ita officers and employees, from liabilities, damages, Jossea and com. incllldlna, but not limited to. :rcasoaable attameys fem, to the ~t c&ISld by the neglig~ reckle&sness or intentional wrongtbl aondud: of the Consultant and persons employed or utiJiml by the Qmsultant in die pmfonnanae of the Agn,l:meDt. (b) The CGmultant sball not QOfflmence any work pursuant to 'this Ayeement until an Insurance required under thii Seotlon has been obtained. CGDB\'lltant must have and lffl)Vide to Town a Certificate of Insurance showing the Town of Cutler Bay as additional insured. The Consultant shall maimain dmina the term (Jf this Apeement the following insurance coverage for set\'ices to be performed for Town Deparlmen'IS: Worlan•'• CGmpensation Insurance-as required by law. Employer's Liahilii;y Inaurance -SI .000,000. Profanl.onal Liability 1nsuranm -s1.ooo;ooo. Comprehensive Oemral UabiJity Jnsunnce -This coverage must be written on the comprehenshe form of poli~y. The basic poll~ fonn is not acceptable. Tho poliey must contain minimum limits ofllability as follows or Sl,OO0tOOO Smale Limit. Bodily lnJ\1'1: SIII00.000; Property Oamag,: St,000,000eam OCGUffllnce. Coanprehensive Automobile LiablHt;y [IISU1'8.l1Ce -This mverage must be wriUeo. on the complebenBive ftmn of policy. The basic fonn is not accepcable. The policy mlllt contain ndninnnn limits of liabilily as follows or $500,000 Single Limit. ssoo.ooo each person. $500,000 each occurrence bodily igJury; RFQ#l7.o6 ""Ooneral Plmmiq Service, .. Pap9ofl4 40of49 44 6073 SS00,000 each occurrence property damage; The policy must provide coverage for any automobiles, (a) AJJ insurance policies must be l5sued b)' eompanies authorized 10 do business under the laws of the S1ate of Florida. The companies must be rated no less than Tasto numagem.em and no less than "Clan V" as to stnm.gth by the latest edition Df Belt's Insurance guide. published by A.M. Best ComJIIIII)', O)wl~ New Jersey, or its equivalent. or, at Townts discretion. the companies must hold a valid Florida Cenificate of Authority u shown in the last 11List of All Insurance Companies Authoriz.ed or Approved to do Business in Florida." issued by the State or Florida Department oflnsurance and are members of the Florida Gua~ Fund. (d) The Consultant shall finish certificates of in~ to the Town Clerk1s Office: I 0720 Caribbean mvd., Suite JOS. Cutler Bay, Florida 33 J 89, prior to the commenoement of operatio~ which cenificatea shall clearly indiCIIB that the Consultant has outained tnsunmce In the ~ am01111t, and classifu:alion as raquired for strict cornpHance with this Section and that no material change or cancc:11ation of this irlsmmK:e shall bo effective without thirty (30) days prior wrh1en notice to the Town. (e) Colffplianc:e with the foreeomg requlremema shall not relietJe the Consultant of the liabilities and obJiaatioas under this Section or undet any Olher portiOD of this Agn:ement, IIJJd. the Town shall have 1he riaht to inspect dte ori&inal insurance policies in the event that submittm certificates of insurance are Inadequate to ascertain compliance with iequired coverage. JEC11.0l! XIV ENTIRETY Qll' AfiBIJMJN!i VENUE; NO JURY-TRIAL (a) This writing embodies the entire agreement and \1l'lder$tanding between the perties hnto, and dune n no other agreemems and undmlandinp, onll or written with referenec to the l'Ubjct matter hen:of that are not merged hem and supeneded bereby. No alteration. change or modifleation of the terms of this Agrea,ncnt sti..i1 be valid unless made In writing signed by bo1h parda hereto, and approved by the Town. Tho Town Manager shall act for Town hereunder. {b) This A,gmmenl, reprdls of where executed. shall be governed by and construed accordJna; co the laws of the StiD of Florida, and venue for any lillgation heleun.der shall be made in Miami- Dade County, Florida. (c) Each party hereby expre.ssly waives my risht to trial by jmy in any Jitigation here1mder or which is in any "Wly related to the condlict or course of dealing between the parties. .RFQ1#17-N "General Planning Services" Page l0of14 41 of49 45 6174 IN WITNESS WHEREOF the parties hereto hitve executed these presents this LL day of$~./,,__.,,_ .2017. Calvin, Giordano & Associates. Inc. 1800 Eller Drive, Suite 600 Forl Lauderdaie, FL 33316 Bv:~~1£<'.'.. li•:· . .i:./ _ . :-::..., c_i-'~-4-'-"-·------- Shcllev Eichner/Senior Vice President Name/Title (JI' Witnc; By: ~-1: --- --.~ .-... ~-. •·. ✓~-... -··. .\ N~~e~·x-Elibthet~c,:ra~.---7-. __ .... _______ . 8,,, .... · \0 \. C v,~--·-:;;,<:~.:;,:-___ _ •• T' .. -·7-·--=·•-.... --............ :•...,,::=:::;:)---·· ·---·--. Name: .. Maritza Martinez Town of Cutler Bay 10720 Caribbean Blvd .• Suite 105 Cutler Bay, Florida 33 J 89 By: ~_t}~~ ~asals Town Manager Attest: -, /, ufua-~~-ec /~a E. Eastman. l'v1VIC Town Clerk Approved as to form and legal.sutlicicncy: ~L . • ER ELFMAN COLE. & BfERMAN. P.L Town Attorne)· Town Resolution No. \ -3 -l c \ RFQ f/17-06 "General Planning Services'' Page 11 of 14 42 of49 46 6275 NON-.EXCLVSIVE PROF.ISSIONAL SERVICES AGREEMENT ~ PLANNING SERVICES• CONTINUING PROFESSIONALSDVICBS EXHIBIT "A,. SCOPE QJ' SER\11CES The Consuhmts can expec:t m prcmde ervices encompassed bJ various disclplines. hx:llldin,g, but not limited to tbetub identified below; GeilenJ PJaujng st!!'YM Site Plan preparation or review; Omwth. Management Plan (Future Land Use Map) amendments and/or tevisions; Land Development Regulations updates; dndting of zoning ordinances and resolutions; sustainability analysis; pen master planning; anneution studies; neighborhood planning; and housing needs as&e1sments. CopP!!!!!)ey Reylew Review the Town's existing comprehensive plan requirements and land development codes for adequate pubJio facilities and servioes in conjunction with the reomt legisJativo changes under Chapter 163.3180 F.S., and recommend adjustments or moditicadons. In additlon, the repor1 wUl analyze the potential cost1 and/or benefits to the Town of adopting acijumd levels-of-service standards for transportation, including Miami-Dado Counly poJicies that affect the Town's road network. The analysis and recommendations shall consider the cost and administrative impacts of specific concurrenoy requirement& enwnerated under Chapter 163.3180, Florida Statutes. The report wiU also n,oommood options for a Conc~y Management Systeln. 'lbe Consultant will develop the option selected by the Town for implementation. 1 •nd Ya •Ptl Zgmng Analysis Prepare and/or teYiew land '¥le and zoning analysis to ensure that the Town• Growth Management Plan and Land Development Regulations (LDRs) are kept QD'J'Oftt with new growth and developments withm the Town. Review development proposa]s to verify eompatlbUlty whb the Town's concurrency thresholds and niquiremcnts set in the Orowtfi Management Plan and adopted LD.Rs. Jrafflg P" Tnmgortatlon Stpdlu Pie1d dala collection and analysis fbr the preparation of trafrrc studies including. but not limited 10: Intersection and roadway aapamty analysis; signal warrant ltl1dics; signal timing analysis and design; traffio ouwla1ion S1Udies; traffic calmlng Sludie.l; trip generation; fbrecasting aod assignment; as well as pawment markings and signing. AU traffic sllldies prepaml or reviewed by the Selected "Consult:ant(s)"' must be signed and sealed by a ProfeaonaJ .Engineer registered in the State of Florida. RFQ#l7-06 "'Oeneml P1ann.il18 Servian'" Pap l2of'14 43of49 47 6376 Emnnun_,.. S1udies(Bropntleld RpyelomnenQ Provide p]anning llffllices that incorpora1es. flood protection, coastal and Ouvial processes, S1ructural and non-strumna1 shoreline :management practi~ including p:cn infrastructure and environmental Impact analysis. field data coUeclion. site investigations, environmental assessments and design as needed to prepare mnedialion plans for underground storage tanks. haurdous waste materials, asbestos removal, wetland mitigations, endangered species evaluations and permit applications. AU 4ocuments to be signed and sealed by a Plol:a&ional Engineer registered in the State of Florida DIN•• Permit BIJin (lnebadlg ... ...., Sfnig.s) Review plans and pennhs for lilonsisleney wilh applicable building and zonlng codes, fire codes and Americans wkh DisabUities Act requirements. Se1eoted "Consultant(s)" penonn.el would work under the supervision of the Community Development Director and Building Oftioial of the Town. The "Consuhant(s)" will make recommendatlon(s) of approval to the Town Community Development Director and Building Official charged with Issuing permits. Natural pd Caltu.pl RpoaNp .,.._. \ Natural lnftastructure is the interconueded network of natura1 and undeveloped 1R&S needed to maintain and support ecosy.st.ems. Identification of damage to natural infrastructure (also kn.own as greeJJ or sustainable infrastructure) as a result of nalural or man-made events. Identfflcation of approaches applicable to the Town to preserve, COTISerVe, rehabilitate or teatme the u.'s cultmal and natural nsoun:es. Development of a comprehensive plan and strategies to restore public reoreational rasoun:es. Water Raourees Plan.afng Preparation of SIUdies and/en♦ pJans to adcbess local lllld use policies, local Jand use priorities. and water suppJy and qua]ity priorities u it relatm m water conservation. BvaluD the Town's adopled water conservation meBS11Ms. Stonn and floodwater management studies to proteet receiving W8le1'S and the environm.w. PabUe 0utnac11 &,mw Prepare uommunic:alion strategies and/or protocols to engap Town -.idents and interested stakeholders in tho planning process. Assist the Town staff coordinate events, project meetings and formal presentations for specific project or ~ fimdions sponsored by the Town of Cutler Bay. JefwwfJan 8mm Preparation and .review of landscape plans, including tree se1ectlon, tree ldentiftcation, growth characteristics and requirements (water., soil, nutrition). installmm and Cllablishment. as well as prunirig and mainteRance. Landscape, tree, and frription inspection for new development projects. !fnmwaa. a,, Town nr,em.r ,,,, right ta eBlfllld tlw li.tl efcem#fl-Kam in °niv ie meet BJ!ldfi.c prolect.,,..,,,,_,,ts antUor leclmlcal ~ RFQ#J7-Gtii "Oe-1 Plannhlg Services" Pege13ofJ4 44of49 48 6477 NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT "GENERAL PLANNING SERVICES" CONTINUING PROl'KSSIONAL SER:VICBS EXHIBfT "B" SClllDULE or BATIS As set forth on pages 1 to_ attached hereto and incorporated herein, and mitialed by Town Manager. .RfQ#l7-~6 "General Pl.alm!ng Semces" Page 14of14 45of49 49 6578 Buildillg Co de Ser~jc es C-MI Engi ne erilg I Roadway & Hi ghway Design Coaslal Engi~wing Code Enf orcemeflt Cr;inslruclion Eilgl neeJlng & rnspect lon (CEQ Com;tru c!loo Servkes ll-ata Tech nologies & Oeve lopmeJJI Eleatrtcal fngiFl6el'ing E.~lneerinr, EII\Jit,onm ental Serv1ces Facilities M.,nagemenl Ge ogra phic lraform alion Syste ms (GIS) Gov.:rnmerita l Services Landscape Architecture Pfannlng Projec! Managemenl Re.development & Urban Daslgn Suryeymg & Mapping Traffic Engineering Transportation Piannlllg Water t Uli ll 1ies Eng,neerlng Website Dewlopment 1800 Ell er Drive Sllile 600 Fort Lauderdale, FL 33316 954.921 ,7781 pholl1: 954.921.8807 tax www.c11asol11Uooo.com Calvin, Giordano G Assodatest Inc. ~XCEf'TIONI\L 501.UTIONS- PROFESSIONAL F~2 SCHEDULE Prlncfp.tl Contract Administrator ProJett Admlnlstrator Executive Assistant/ Clerica1 ENGINEERING Associate, Engiineering (VI) Director, i!nglneering(V} Project Mam1ger{IV) Project Engineer (Ill) Englneer (U} Jr. Engineer (i) Senior CADO Tech Manager CADDTechnidari Permit Admlnistro!lto r DATA TEO! DEVELOPMENT Assoclate, Data Te.th Dev. GIS Coordfnator GIS,Spedalist Multi-Med ia 3D Developer GIS Teclln lcia n Sr. Applic:atton:s Deve,loper Applleatlons. Developer NetworkAdmlnistrator System Support Specialist IT SupportSp,eciallst GOVERNMENTAUERVICES Assocrate, VP Director of Code Enforcement Director of Buildir:ie, Cade Project M,mager Grants Admin lstrator Code Enforcement field Supervisor Code Enforcement l'ietr;l ll'ISpe.<:tor Building Offlclal Buildin.g Plans Reviewer BuHding I nspecto:r Pe<mlt Pr-0ces sor SUR'VEV:ING Ame.late, Surveylrig Seni-0r Registered Surveyor Survey Crew Registered Surveyor Surv~yCoordlnator CAOD· Technlcl.in 3D tase.r Scanner Hydrosraphlc Survey Crew G.P.S. Survey Crew Sob-meter G.P.S Soft Dig (per tiole) Utility Locates (per hour) 215.00 190.00 165.00 75,00 190\00 175.00 150,,00 130.00 110.00 100.00 115.00 ~S.00 90.00 165.00 145.00 l25.00 115.00 100.00 J,65.00 135.00 l SS,00 115,00 8S,00 190.00 i45.00 145,00 .145.00 125.00 1:1.0.00 9<0.00 115.00 90.00 90;00 75.00 165.00 145.00 135.00 130.00, :t05.00· 95,00· 355.00 330.00 155,00 75.00 480.00 205 .00 LANDSCAPE ",RCHIT£CT Associ~te, land.cape Architect Sen lor 1.a ndscape Architect EnvlronmentaiAdministrator Lan dscape Architect fnvlronmental Specialist land sea pe CADE> Technrcian Environmen~I Assistant L~ndscape t~pector/ Arborlst landscape Designer Lani;lsqipe Slt!i! Phm !l;evlemr INDOOR AtR Q.UAUTYSERVICES Sr. Er:ivironmel'ltalScientist Environmental Scientist CONSTRUCTION Associate,. Constructio.n Constructfon Management Di rect or Construction Mt'!.t111t1;er Senfor Inspector Inspector Construc.tion Coo.rdinator ~MERGiENCY MANAGEMENT Director Planner Assistaint Planner PLANNING ~sociate, Pl.mning Director of Planning, p·Janning Administrator Plannin·g Man~ger .Senior Planner Assistant Planner El<PUT WITNESS Mncipa I/ AM;oeiate Registered Engi neer/Surveyor Project Engi neer In addition to the hourly mtes listed ob®e, c.harges wHI lnc:.l11de direct out-of-pocket expenses such as. reproduction, overnight mol& and other reimbursable$ bil/e.d at a multiplier of 1..25. 165.00 135.00 125,00 120.00 ii.OS.O D 95.00 90.00 105.0□ 120.00 135 .00 12.5.00 100.00 :l!65.00 135.00 125.00 100.00 90.00 90:00 145 .□0 1:0S.00 90.0Q 175,00 150.0D 150.00 145.00 125,00 90,00 330.90 ::?80.00 230.00 Eff!!ctive Octob,;r 1, 2014 46 of49· FOOTLAUOEIUJALE MIAMI-OtillE WEST PAl:Jlt aEACH Ct.EARWATEIVTllMPA P0IITST.LUCIE 50 6679 RBSOLUTION NO. i7-101 A RESOLlJTION 01' THE MAYOR AND TOWN CODNCIL OB T.BB TOWN OF CUTLER BAY, J'LORIDA. APPROVING TD QUALDICA110NS OF TD FDMS TO 'PROVIDE GltNBllAL :fLANNJltfG AND DEVELOPMENT .REVl&W URVICBS TO TBB TOWN; AlJTIIORIZING TBB TOWN MANAGBR. TO Drl'BR IMTO A PllOFBSSIONAL SEllVICl!'S AGIIBEMKNT WlTll SDCB QUALDYING ll'lllMS; AND PllOVJ.DlNQ FOR.AN EnECTIVB DATE.. WIIIIE.t\8, the Tow.a of Cotler Bay. (the WfoWJl") Community Dewlopaent Dcpmtmcmt ("Depan111a') i.sJeBpomil>Je fbrtbe implmnmtaticm af plmmina studies auah utbe Otowth ~ Plan amt Land Development l.egulations to ensme the cmlerly doYelopmeat of the Town; ml WIIDJWJ1 1b8 'Departm.alt dadrcs to contract wilh the most qualified consultlllt8 to prow1e pnem1 plamdns al dovelopment review IOIVica ("Senices''); and WllBRBASi a Reqlmat" Por Qualifi.Gld:ians No. 11-06 r,tFQ'1 was pre,ared to idendfy tho best awilable oomullanrs to prmcfo the Bemaes; and WIIICUAS. the Town Ccnmdl adopted B.aolutfon No. 17-3P nthorizing t\a inuance oftheRPQ; and WIIBRBAS, on July 12. 20171 itwu mlvatised m 1hc Daily BusiDe&I R.eYiew; and WBDEAS, on Allaust 2, 2017, the TOWll he14 a mandatory pro-bid meeting that sfx (6) pOtemialbilldcrsattcmW;aml WIIEllE.AS, OD Aupat 3, 2017, the TOWll received :lbut (4) seded pmpo-.\s ftom intcn&tecl bidderSi and WBDBAS, tho Town's 1aJ.ec:tkm ccapmittoD (WCommiueen) was :lbrmed to evalua1e each oftbop,opolllll based on the scorlogcrlteria iddfted in the RPQ; and .., WBBRMS1 thD Committee bM JeC01111Deadecl selecting .Keith. aml Sdman. P.A., The CmDdma 0mup~ Inc.. mt Calu Giordano aad Aasodatel. Ina. ("CamuJcantsH) :&>r 1m SarvJce,;ad \\'BB.RMS, the TOWB Council BDcls that Chis Resolution is in the b8Bl intmBt ml welfare of tbe:resiclents oftba Tnwn. NOW. '1'IIBltUOltE. BE rr RESOLVED BY TID MAYOR AND TOWN C0VNCIL OFTBB TOWN Of CUTLEllBAY, l'LORIDA, TBAT: ,47 of49 51 6780 Semqnl. by this reference. Recitals. The above recitals are true and COlJ'CCt and are incorporated herein Section 2. Approval The Town Council hereby approves the Consultants for the Services. Section 3. Authorization. The Town Manager is hereby authorized, on behalf of the Town, to negotiate a Professional Service Agreement (PSA) with tbe Consultants. in substantially the same fonn as attached in Exhibit "A,•• subject to the Town Attomeyt s approval as to fonu. content, and legal sufficiency. Section 4. enactment. Effective Date. Tilis Resolution shall take effect immediately upon PASSED AND ADOPTED this 15111 day of November, 2017. Attest: DEBRAE. EASTMA ~ Town Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE SOLE USE OF THE TOWN OF CUTLER BAY: --~/4cw< WEISS SEROTA HELFMAN COLE & BfERMAN, P .L Town Attorney 48 of 49 p~W-t-- Mayor 52 6881 Moved By: CoundJ MemberColiat Seconded By. Vice Mayor Loyaelle PINAL VOl'B AT ADOPTION: Mayor Peggy ll BeU Vice Mayor Sue Blltn Loyzelle Council Memlter Mary Am Mlxaa ComcD Member Micbael P. CaJlaha Comdl Mmb1rllogarCoriat YBS YBS YBS YBS YES 49of49 53 6982 Detail by Entity Name :l •✓ ( Detail by Entity Name Florida Profit Corporation CALVIN, GIORDANO & ASSOCIATES, INC. Filing Information Document Number FEUEIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 1800 ELLER DR STE600 M17373 65-0013869 06/27/1985 FL ACTIVE AMENDMENT 03/21/2001 NONE FORT LAUDERDALE, FL 33316 Changed: 04/02/2001 Mailing Address 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Changed: 03/02/2000 Registered Agent Name & Address CT CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 02/12/2018 Address Changed: 02/12/2018 Officer/Director Detail Name & Address Title PCEOD GIORDANO, DENNIS J Page 1 of 3 http:/ /search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail ?inquirytype=Entity... 3/6/2020 54 7083 Detail by Entity Name 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TitleV Keyser, Curt 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TitleV COOK-WEEDEN, TAMMY 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Title Secretary HOPKINS, DAWN 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 WATTS, STEVE 1800 ELLER DR STE600 FORT LAUDERDALE, FL 33316 TitleVT GIORDANO, CHRIS 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Annual Reports Report Vear 2018 2019 2020 Document Images Filed Date 01/02/2018 01/17/2019 01/27/2020 fl1i17J2019 -!if·!i'.JLJf.L ;::r~ Page 2 of3 I·, http ://search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail?inquirytype=Entity... 3/6/2020 7184 Detail by Entity Name 01/0J)/2014 --1\NNUAL REPOR, 01/04/2013--N-JMUAL RCPQ:=!1 Oli24i2012 · ANNUAL REPOff" 03!1512011 -· ANNUAL_REPOR- 0211712010 --ANNUAi. REPOP.-:- 02/25/2009 --/,NNUPL RE?OP.-:- ~L~1200G --ANNU11L8.fil:Qfil 04/23i2007 •• ANNUAL REPORT 01/20/2006 ·-ANNUAL RffOfIT 01/19/2005 --ANNUAL REPORT 07102/2004 -ANNUAL REPORT 01/2712003 --ANNUAL REPORT 03/13/2002 --ANNUAL RC PORT 04/02/2001 -ANNUAL REPORl 0312012001 --Amendmen1 03/02(?0.QO --ANNUAL REPORT 02/2411099 --ANNUAL REPORT 01127/1998 --ANNUAL REPORT 02/1011997 -ANNUAL REPORT 01/29/1997 --NAME CHANGE 02/0611996 -ANNUAL REPORT Q1/25/1995 --ANNUAL REPORT V1E.'.'; imaqe 11'' PQ!" rormat 1)1.f:.~•, iina~Je in PDF formal Vie•:, ictage in PDF format 'J1e\ 1 :'.:· age in PDF format Vie~·, image in PDF format View image ir, PDF format View 11nage in PDF format View image: in PDF formal \/k:v, in,age in PDF format Vie1,•: image in PDF format Vil:?W image in PDF formal Vie;\·J 11nagP 1n PDF format vie"' image 1n PDF format Vi12.v1 image in PDF format \/Jew image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai1?inquirytype=Entity ... Page 3 of 3 56 3/6/2020 7285 MIAMI DAILY BUSINESS REV IE W Published Da ily except Saturday, Sunday and Legal Holi days Miami, Miam i-Dade Counly, Florida STATE OF FLOR IDA COUNTY O F MIAM I-DADE: Before the undersigned authority personall y appeared GUILLERMO GARC IA, who on oa th says that he or she is th e DIRECTOR OF OPERATIONS , Legal Nolices of the Miami Daily Business Review f/k/a Miami Rev iew, d ·1 ( a at y except Satmday , Sunday an d Legal Ho lid ays) newspaper, published at M1am 1 1n M iami-Dade County, Florida ; that the attached copy of adv ertisement , being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAM I -PUBLIC HE AR INGS. MAR 17 , 2020 in the XXXX Court, was published in said newspaper in the issues of 03/06/2020 . Affia nt further says that the said Miami Daily Busi ness Rev iew 1s a newspaper pub li shed at Miam i, in said Miami-Dade County , Florida and that the said news paper ha s here to fo re been continuously published in said Miami-Dade County , Florida each day (except Saturday , Sunday and Le gal Holidays) and has been entered as second class mai l matter at the pos t office in Miami in sa id Miami-Dade County , Florida , for a period of one year next preceding the first pub lica tion of the att ach ed copy of advertisement; and affiant further says that he or she has neither paid nor promised any person , firm or corporation any discount , rebate , commission or refu nd for the purpose of securing this advertisement for publication in th e sa id newspa GUILLERMO GARC IA perso na ll y known to me C TY F SOUT11 MIAMI NOTICE OF PUBLIC HEARlNGS NOTI CE IS HEREBY given that t he City Commission of the City of South Miami , Florid a will con duct Public Hearing(s) at its regular City Commission meeting scheduled for Tu esday, March 17 , 2020;b eginning at 7:00 p .m., in t he City Commission Ch ambers , 6130 Sunset Drive, t o consider t he fo llowing item (s): A Reso lution authorizing the City Manager to enter into a multi-year piggyb ac k agreement with Calvin Gi ord ano & Assoc iates , Inc. for Genera l Planning Servic es. A Resol ut ion auth orizing the City Manag er'to negotiate a mu lti -year contract with Laz Florida Parki ng LLC f or Parking Enforcement Management Services. ALL lnterest99 parties are invit ed t o attend an d will be heard. For further inform ation , please contact th e City Clerk's Office at: 30?·663-6340. Nkeng a A. Payne , CMC City Clerk Pursuant to Florida Statutes 286.0105 , the City hereby advises the public that if a person decides to appeal any decision made by th is Board , Ag ency or Commission witli respect to any matter considered at its meet ing or hearing, he or she will need a record of t he proceedings, and that for such purpose, affected r,ier-son may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. 3/6 , 20 -116/0000461707 57 7386 26SE I I NEIGHBORS ' Dr. Seuss s 116th Bi rt h day Tuesday, March 10 FREE ADMISSIOM • ,,_0,.1,1...,.••-•-•-1,,-f.,~,~ .... ~,,-,1.1,,~ .. ,c,~,..,.._,,_._,_,1,., ... ...,,.~J"'-'""·..,_,_~...i,,.-.r.....,,.,1,.,-... _,.,1,,.1..,..,1~.._,, .,,J..,.c.,i,,..~,......,..,r.,._~ 1,.¼.,..,..(>JJ.~.,..,.. • ..__..,...,1f'<-,.,~nlC-••·••~-----,.,...11-.~ .. ~••ta,....,., U..p .. ,-.~1.,1\1,i. l). ..,..,..,r •~"' ·~-~,~ ... M .. -•-"·"···-•"...._·,....... Sponsored by: CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARINGS I SUNDAY MARCH 8 2020 MIAMIHERALD.COM NOTICE IS HEREBY given that the City Commission of the City of South Miami , Florida will conduct Public Hearing(s) at its regular City Commission meeting scheduled for Tuesday , March 17 , 2020, beginning at 7:00 p .m., in the City Commission Chambers , 6130 Sunset Drive, to consider the following item(s): A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc . for General Planning Services. A Resolution authorizing the City Manager to negotiate a multi-year contract with Laz Florida Parking LLC for Parking Enforcement Management Services. ALL interested parties are invited to attend and will be heard. For further information, please contact the City Clerk's Office at: 305-663-6340. Nkenga A. Payne, CMC City Clerk Pursuant to Fl orida Statutes 286.0105. Lhe City hereby advises Lhc public Lhat if a person decides LO appeal any deci sion made by this Board, Agency or Commissio n with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, a nd that for such purpose, affected person may need to ens ure that a ve rbatim record of the proceedings is made which record 58 includes th e testimony and evidence upon which the appeal is to be based. 1 ATTACHMENT “B” ADDRESS ZONING DISTRICT LOT SIZE (Sq. Ft.) DOWNTOWN SOMI: DS 421,639 BIRD ROAD PROPERTIES: 4100 SW 57 Avenue RO 12,650 5710 SW 41 Street RO 11,550 4000 SW 57 Avenue GR 22,550 5704 SW 40 Street (5748 PA) GR 92,929 5784 SW 40 Street GR 9,500 5800 SW 40 Street GR 4,750 5820 SW 40 Street GR 9,500 5826 SW 40 Street GR 9,500 5858 SW 40 Street GR 14,251 5880 SW 40 Street GR 36,401 5819 SW 41 Street GR 11,000 5825 SW 41 Street GR 11,000 6262 SW 40 Street RO 27,000 6340 SW 40 Street GR 26,575 MADISON SQUARE PROPERTIES: 5978 SW 64 Street, et. al. (west side) SR 32,019 6401 SW 59 Place et. al. (east side) SR 19,653 SW 62 AVENUE PROPERTIES: 6400 SW 62 Avenue NR 10,329 6420 SW 62 Avenue NR 15,000 6470 SW 62 Avenue NR 10,000 Vacant NR 25,000 6600 SW 62 Avenue NR 42,000 6718 SW 62 Avenue NR 7,500 6780 SW 62 Avenue (6796 PA) NR 11,800 6800 SW 62 Avenue NR 11,500 6820 SW 62 Avenue NR 11,500 6842 SW 62 Avenue NR 10,468 6914 SW 62 Avenue LO 12,007 6230 SW 69 Street LO 5,490 (Only portion LO) 87 2 6201 SW 70 Street LO 26,250 (Only portion LO) 6230 SW 70 Street RO 4,750 7009 SW 62 Court RO 36,879 SW 80 STREET PROPERTIES: 6601 SW 80 Street RO 35,000 (Approx.) 7901 SW 67 Avenue RO 23,875 SW 57 AVENUE PROPERTIES: 7400 SW 57 Avenue NR 18,975 7420 SW 57 Avenue NR 11,055 5730 SW 74 Street RO 20,020 7400 SW 57 Court RO 10,010 7450 SW 57 Avenue RO 12,588 5730 SW 74 Terrace RO 12,545 7500 SW 57 Avenue RO 18,698 7520 SW 57 Avenue RO 22,357 7550 SW 57 Avenue RO 39,903 7600 SW 57 Avenue RO 94,446 5701 SW 77 Terrace RO 11,563 5725 SW 77 Terrace RO 10,800 7700 SW 57 Avenue RO 11,563 5712 SW 77 Terrace RO 10,080 7800 SW 57 Avenue RO 108,900 (Only Portion RO) 7910 SW 57 Avenue RO 28,000 7990 SW 57 Avenue RO 13,300 TODD PROPERTIES: 6000 SW 72 Street TODD-PI 19,155 6130 SW 72 Street TODD-PI 148,000 7220 SW 61 Court TODD-PR 27,500 6790 SW 57 Avenue TODD MU-4 18,900 5798 SW 68 Street TODD MU-6 16,314 5818 SW 68 Street TODD MU-6 13,833 5834 SW 68 Street TODD MU-6 8,456 5846 SW 68 Street TODD MU-6 10,715 5858 SW 68 Street TODD MU-6 31,958 5875 SW 69 Street TODD MU-6 14,400 5897 SW 69 Street TODD MU-6 10,800 5907 SW 69 Street TODD MU-6 32,400 5887 SW 70 Street TODD MU-6 49,500 5890 SW 70 Street TODD MU-6 31,050 5927 SW 70 Street TODD MU-6 61,740 (Only Portion TODD 88 3 MU-6) 5791 Commerce Lane TODD MU-6 14,062 5793 Commerce Lane TODD MU-6 6,000 5795 Commerce Lane TODD MU-6 6,000 5835 Commerce Lane TODD MU-6 4,500 5839 Commerce Lane TODD MU-6 4,500 5851 Commerce Lane TODD MU-6 5,500 5863 Commerce Lane TODD MU-6 5,500 5879 Commerce Lane TODD MU-6 11,557 5885 Commerce Lane TODD MU-6 4,309 5780 SW 68 Street TODD MU-6 15,394 5748 Commerce Lane TODD MU-6 17,250 Lots 12-19 TODD MU-6 23,000 5810 Commerce Lane TODD MU-6 2,875 5820 Commerce Lane TODD MU-6 9,545 5842 Commerce Lane TODD MU-6 1,955 5844 Commerce Lane TODD MU-6 5,750 5850Commerce Lane TODD MU-6 2,875 5864 Commerce Lane TODD MU-6 8,625 5868 Commerce Lane TODD MU-6 5,865 5880 Commerce Lane TODD MU-6 8,510 5821 Commerce Lane TODD MU-6 8,337 6800 SW 57 Avenue TODD MU-6 22,924 Lot 70, Block 9 TODD MU-6 2,880 Lots 68 and 69, Block 9 TODD MU-6 5,750 5711 Progress Road TODD MU-6 5,711 5752 Progress Road TODD MU-6 5,750 5760 Progress Road TODD MU-6 5,750 5770 Progress Road TODD MU-6 11,500 5786 Progress Road TODD MU-6 11,500 5795 Progress Road TODD MU-6 14,375 5801 SW 70 Street TODD MU-6 17,767 5949 SW 68 Street TODD MU-5 123,554 5961 SW 68 Street TODD MU-5 145,054 5876 SW 68 Street TODD MU-5 36,500 5920 SW 68 Street TODD MU-5 14,600 5928 SW 68 Street TODD MU-5 7,300 5940 SW 68 Street TODD MU-5 6,883 6811 SW 59 Place TODD MU-5 18,000 6845 SW 59 Place TODD MU-5 8,896 5927 SW 70 Street TODD MU-5 61,740 (Only Portion TODD- MU-5) Lots 1-25, Block 15 (SW 59 TODD MU-5 122,820 89 4 Place) 7000 SW 59 Place TODD MU-5 9,696 7090 SW 59 Place TODD MU-5 8,334 5959 SW 71 Street TODD MU-5 35,700 5996 SW 70 Street TODD MU-5 11,900 5995 SW 71 Street TODD MU-5 21,874 7001 SW 61 Avenue TODD MU-5 5,618 7019 SW 61 Avenue TODD MU-5 9,345 7000 SW 61 Avenue TODD MU-5 13,400 Lot 1, 2, 3, Block 2 (SW 70 Street) TODD MU-5 N/A 7040 SW 61 Avenue TODD MU-5 31,380 7109 SW 61 Court TODD MU-5 3,760 7090 SW 61 Avenue TODD MU-5 13,400 5950 SW 72 Street TODD MU-5 28,751 5975 SW 72 Street TODD MU-5 27,894 5960 SW 71 Street TODD MU-5 14,810 5995 SW 72 Street TODD MU-5 17,567 6075 SW 72 Street TODD MU-5 75,980 6101 SW 72 Street TODD MU-5 25,366 6143 SW 72 Street TODD MU-5 31,134 7051 SW 62 Avenue TODD MU-5 15,551 7171 SW 62 Avenue TODD MU-5 15,454 6161 SW 72 Street TODD MU-5 13,639 6193 SW 72 Street TODD MU-5 12,891 7000 SW 62 Avenue TODD MU-5 48,687 7150 SW 62 Avenue TODD MU-5 49,826 6201 SW 72 Street TODD MU-5 25,366 6233 SW 72 Street TODD MU-5 30,375 6150 SW 72 Street TODD MU-5 8,925 6180 SW 72 Street TODD MU-5 20,825 7211 SW 62 Avenue TODD MU-5 25,000 7311 SW 62 Avenue TODD MU-5 9,375 7340 SW 61 Court TODD MU-5 6,875 7401 SW 62 Avenue TODD MU-5 75,451 (Only Portion MU-5) 6262 SW 72 Street TODD MU-5 37,125 6280 SW 72 Street TODD MU-5 61,425 (Only Portion MU-5) 7330 SW 62 Place (Lots 31- 32/7331 SW 63 Avenue)) TODD MU-5 41,445 (Only Portion MU-5) SOUTH DIXIE HIGHWAY PROPERTIES: 6100 South Dixie Highway GR 15,300 6136 South Dixie Highway GR 5,100 90 5 6144 South Dixie Highway GR 15,399 6150 South Dixie Highway GR 26,800 6180 South Dixie Highway GR 18,516 6202 South Dixie Highway GR 237,169 6290 South Dixie Highway GR 24,912 6300 South Dixie Highway GR 35,210 6310 South Dixie Highway GR 28,786 6350 South Dixie Highway GR 26,116 6360 South Dixie Highway GR 8,750 6380 South Dixie Highway GR 17,500 6388 South Dixie Highway GR 20,100 6394 South Dixie Highway GR 15,500 6400 South Dixie Highway GR 19,067 Unassigned address South Dixie Highway GR 13,939 6448 South Dixie Highway GR 56,953 6460 South Dixie Highway GR 44,424 7500 SW 61 Avenue GR 16,487 91 ATTACHMENT "A" 92 RESOLUTION NO. 018-22-15771 A Resolution authorizing the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. WHEREAS, pursuant to a Professional Services Agreement executed by the City and Calvin Giordano & Associates, Inc. (CGA) in 2020 for general planning services, the City desires to engage CGA to complete a Hometown Planning Study for the Hometown District Overlay (Study); and WHEREAS, in summary, the Study will review and update the regulations and policies for the Hometown District Overlay to enhance the viability of, and grow the area; and WHEREAS, the scope of work includes public engagement techniques, a market assessment and workforce housing evaluation performed by subconsultant Lambert Advisory, renderings showing development potential, conceptual streetscape illustrations, and documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map; and WHEREAS, the contract amount shall not exceed $118,640. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The recitals set forth in this resolution are true and they are supported by competent substantial evidence and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to instruct and to pay Calvin Giordano & Associates, Inc. in the amount of $118,640 to complete a Home town Planning Study for the Hometown District Overlay. The total expenditure shall be charged to account number 001-1620-524.34-50, which has a balance of $191,386 before this request. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will not affect the validity of the remaining portions of this resolution. Page 1 of 2 93 Res. No. 0 1 8-22-1577 1 Section 5. Effective Date. This resolution w i ll become effective immediately upon adopt i on by vote of the City Commission. PASSED AND ADOPTED this 15t h day of February, 2022 . COMM ISSION VOTE: 4-1 Mayor Phi li ps : Yea Commissioner Harris : Yea Commissioner Gil : Yea Commissioner Corey: Yea Commissione r Liebman: Nay Page 2 of 2 Agenda Item No:3. City Commission Agenda Item Report Meeting Date: February 15, 2022 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. 3/5 (Commissioner Corey) Suggested Action: Attachments: Cover_Memo_re_Downtown_Planning_Study.docx RESOLUTION_re_Downtown_Planning_Study.docx 22-5913 South Miami Downtown Planning Study for Hometown District Overlay 2.0 Revisions 2022.01.31 (CGA Executed).pdf Res No 038-20-15478.pdf 194 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO:The Honorable Mayor and Members of the City Commission VIA:Shari Kamali, City Manager FROM:Jane K. Tompkins, AICP, Planning Director DATE:February 15, 2022 SUBJECT: A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a Hometown Planning Study for the Hometown District Overlay. BACKGROUND: Pursuant to a Professional Services Agreement executed in 2020 for general planning services, the City desires to engage Calvin Giordano & Associates, Inc. to conduct a Hometown Planning Study for the Hometown District Overlay (“Study”). The Study will review and update the regulations and policies for the Hometown District Overlay to enhance the viability of, and grow, the area. More specifically, the Study will include innovative techniques for public engagement, a market assessment and workforce housing evaluation performed by a subconsultant, Lambert Advisory, renderings showing development potential, and conceptual streetscape illustrations. Documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land Development Code, and Zoning Map will also be prepared. EXPENSE:Amount not to exceed $118,640. ACCOUNT:The total expenditure will be charged to account number 001-1620-524.3450, which has a balance of $191,386 before this request. Attachments: Resolution Calvin Giordano & Assoc. Proposal Resolution No. 038-20-15478 and Professional Services Agreement 295 THE CITY OF PLEASANT LIVING January 31, 2022 Ms. Jane Tompkins, AICP Director Planning and Zoning City of South Miami 6130 Sunset Drive South Miami, FL 33143 RE: City of South Miami Downtown Planning Study for Hometown District Overlay 2.0 CGA Proposal No. 22-5913 Dear Ms. Tompkins, Thank you for contacting Calvin, Giordano & Associates (CGA) for this very important project. CGA is multi-disciplinary firm that offers planning, urban design, landscape architecture, GIS, data development and management, engineering, transportation, construction, and a broad range of municipal services. With over 390 employees across six (6) offices, a Planning Department which includes seven (7) AICP Certified Planners, and current contracts with over 60 governmental entities, we are one of the most sought-after consultants due to our experience, integrity, pragmatism, and sterling reputation. This year, CGA is celebrating 85 years of helping communities throughout Florida. Complementing CGA’s role as lead consultant, our team includes Lambert Advisory, chosen specifically for their relevant expertise and familiarity with local and regional issues. Lambert is a long-standing CGA partner on projects involving markets, economic development, and housing policy, Lambert is an internationally recognized real estate and economic advisory firm, which has built a specialty within its practice dedicated to assisting municipalities, and community and economic development agencies/organizations with sustainable economic development, development planning, housing and fiscal impact analysis. We selected Lambert for this project because of the firm’s growing experience navigating local planning and government finance issues for economic recovery in the aftermath of the COVID-19 pandemic. The City of South Miami is considering a Downtown Planning Study (the “Study”) to review and potentially update the regulations found in the City’s Comprehensive Plan and Land Development Code, Article VII. – Hometown District Overlay Ordinance which was originally adopted in October 1993. 596 Building Code Services Civil Engineering/ Roadway & Highway Design Coastal Engineering Code Enforcement Construction Engineering & Inspection (CEI) Construction Services Data Technologies & Development Electrical Engineering Engineering Environmental Services Facilities Management Geographic Information Systems (GIS) Governmental Services Indoor Air Quality Landscape Architecture Planning Project Management Redevelopment & Urban Design Surveying & Mapping Traffic Engineering Transportation Planning Water I Utilities Engineering Website Development 1800 Eller Drive Suite 600 Fort Lauderdale , FL 33316 954.921.7781 phone 954.921.8807 fax www.cgasolutions.com FORT LAUDERDALE Calvin, Giordano & Associates, Inc. E X C E P T I O N A L S O L U T I O N S'" MIAMI-DADE WEST PALM BEACH CLEARWATER/TAMPA ESTERO PORT ST. LUCIE January 26, 2022 Page 2 of 11 The goals of the Study are to revisit and update the original regulations, enhance the viability of, and grow, the downtown area. This Study must recognize the historic character, walkability, affordability, and a realistic reliance on the nearby Metrorail system. The Hometown District is intended to support mixed-use commercial/residential development characteristic of traditional downtowns. The Hometown District is somewhat restrictive in terms of density and intensity, limiting buildings to four stories or fifty feet, maximum density to 24 units per acre and an overall FAR of 1.6. In contrast, the City adopted the Downtown SoMi land use category on April 23, 2019 for the area encompassed by the Shops at Sunset Place which permits a height of 195 feet, a maximum density of 65 units per acre and an overall FAR of 3.0. This area was part of the original Hometown District but was removed on the same date and is not a part of this Study. The portion of the City which is the subject of this Study is bounded by US 1, Red Road (SW 57 Avenue) and SW 74th Terrace. Included in the area is the historic core – Sunset Drive. Task 1 – Internal Kickoff Key members from the CGA team will participate in an internal Kickoff Meeting (which may be virtual or in-person) with the City’s team to confirm mutual expectations for the management of the project on both the consultant and client sides; flesh out details of the study, schedule and format of deliverables, particularly the final Plan document; review data needs and sources; finalize a list of plan stakeholders and champions; and brainstorm ideas for key aspects of the project. Deliverable #1 – Summary of Kickoff and List of Data Needs 697 1-18 I ~ t -( L ' [ ,.~-- ~I T_2 D~J ,..j E 1 . , -si [ I .,., ~ )D ,. , ; -r ~~ i r.tl -~ . I >CM g January 26, 2022 Page 3 of 11 Task 2 – Public Engagement Process-wise, an assertive, proactive, and direct (individual) engagement with local downtown activists and stakeholders will be important from the project inception. For broader public input, it is recommended that one meeting be held in downtown (not necessarily at City Hall except for formal public meetings) and not limited to traditional workshop style meetings (though at least one of these will be necessary). Depending on the wishes of City staff, other public outreach techniques may include up to three events of the City’s choice, example; a storefront open house, sidewalk pop-ups, or walks and talks. Public engagement will take place throughout the life of the project. Informational memos and e-mail blasts for the public, Planning Board and City Commission will be prepared. Deliverable #2 – Summary of Public Engagement Process Task 3 – Review of Existing Comprehensive Plan and Land Development Code CGA will review existing Comprehensive Plan text related to the Mixed-Use Commercial/Residential Future Land Use designation and FLU GOAL 2 Hometown District. Additionally, a comprehensive review of Article VII. – Hometown District Overlay Ordinance will be completed. Focused reviews of the text; height and use diagrams; architectural, street and landscape standards; and the regulating plan will be performed. Diagrams shall be updated in an electronic format for ease of use and amending. Deliverable #3 – Summary of Focus Areas for Requiring Further Study Task 4 - Market Assessment and Strategic Evaluation Lambert Advisory - As it relates to the market and strategic components there are four distinct Sub-Tasks associated with this work: 1.) Market Assessment: As part of this initial task, general insight into redevelopment opportunities and, particularly, demand by use within a 10-year period within the Downtown area will be performed. A core objective of the market assessment will be to understand current and future supply and demand conditions (by use) that will be fundamental to assessing redevelopment opportunities that will support Downtown’s future intensity and density. Additionally, the market assessment will provide critical information related to the potential performance of select redevelopment opportunities that will inform the evaluation of workforce housing which is a very important factor to achieving the City’s goals and objectives for the downtown area. Deliverable #4 – Summary of Findings in Presentation (Key Market Finding Highlights) 2.) Strategic/Workforce Housing Evaluation: Based upon the market assessment above, the strategic evaluation entails an economic/financial analysis of select single and/or mixed- use redevelopment opportunities that will be instrumental to creating workforce housing policy and/or initiatives that are so important to creating a sustainable Downtown community. It is important to note that, absent any detailed development programming, design and costs that can be determined in this phase of planning, the evaluation herein is considered order-of- magnitude; nonetheless, we are confident the select redevelopment analyses will provide highly effective support for understanding the economics underlying 798 January 26, 2022 Page 4 of 11 the workforce housing initiative. Furthermore, this analysis will help set the baseline methodology for assessing alternative redevelopment policies such as Transfer of Development Rights (TDR) that can be used as a tool for protecting historic structures and undertaken as part of subsequent planning efforts. Deliverable #5 – Technical Memorandum The scope of services outlined below highlights the primary initiatives for conducting the market analysis, and potential redevelopment opportunity for the Downtown: 3.) Economic and Market Profile: At the outset, Lambert will profile pertinent economic, demographic and market factors that impact land use, business expansion, and space utilization within the Downtown. This will highlight key economic and real estate issues such as market demand and supply conditions for various redevelopment opportunities and primarily focusing on retail, residential (for-sale and rental), office and hotel. The goal is to provide an understanding of current market conditions in the market area, as well as identify notable trends that may have an impact on the Downtown plan. Importantly, Lambert will utilize previous and current economic and market reports to effectively streamline this component of the study’s process. Additionally, specific to the analysis of supply (by use), Lambert will be conducting very limited field research and will be primarily utilizing data from secondary sources of information (such as MLS and Costar) along with select phone interviews with key industry professionals. The focus of key trends within the demand and supply environment driving the Downtown redevelopment over the long term includes: Demand Conditions Our analysis of demand conditions will include economic and demographic trend and forecast analysis, as well as an overview of key industries and cluster identification. The analysis will detail: o Population and population characteristic trends and projections; o Employment trends and labor force characteristics and growth forecasts; o Household trends and projections; o Visitor growth trends and profile and expenditure patterns; and, o Traffic patterns and trends along the major thoroughfares. Supply Conditions The supply conditions analysis includes an overview of existing conditions for the primary real estate uses contemplated in the analysis, including retail, residential, office and hotel. As noted, the market information will be primarily based upon secondary sources of information from credible real estate institutions including but not limited to: Costar, MLS, and/or Placer. We will conduct a limited profile of select existing and proposed projects by real estate use, to identify: 899 January 26, 2022 Page 5 of 11 o Size of retail and/or entertainment center, office building, or residential project; o Major tenants in the case of commercial space; o Age and condition of development; o Rental and occupancy rates; o Sales per square foot in retail space; o Mix of tenants, customer profile and amenities; and, o Other pertinent information including an overview of planned projects considered to impact the Study Area. Estimates of Market Demand/Development Opportunity The final part of Sub-Task 3 will be to provide general estimates of market demand for all the uses considered for the Downtown. This represents an assessment of the market’s ability to support the development of certain uses and will provide additional information such as: o Estimated demand for residential, office, retail and hotel use within the Downtown within a 5-to-10-year timeframe; o Achievable average rental/sale price points by use; o Benchmark operating costs (by use) used to support economic/financial analysis; and, o Recommendations for broader strategic redevelopment planning, Transit Oriented Development (TODD), and nodal/site programming. 4.) Strategic Evaluation: As noted, the market assessment will set the basis for determining demand by use within the Downtown area and, thereby, helping CGA formulate regulatory policy and physical planning initiatives for desirable and sustainable development. For the most part, the market assessment focuses on the market-driven redevelopment opportunities whether single- or mixed-use. However, the City and CGA also recognize that there are other notable considerations associated with planning for growth outside of pure market demand and, namely, in this case ensuring availability of workforce housing and preservation of historic structures. And, supporting these initiatives often requires public participation, incentives, and/or alternative forms of subsidy to close potential economic/financial gaps that may be needed to ensure successful implementation. Lambert believes there are two primary components to the strategic evaluation, including: 1.) have a comprehensive understanding of market demand and redevelopment potential among a myriad of uses over a foreseeable timeframe. This will be accomplished as part of the Sub-Task above; and, 2.) having the capacity to prepare fairly comprehensive economic/financial analyses to gauge underlying valuations that will help to set policy around workforce housing. In this regard, we will create proforma to determine estimates of performance, feasibility and/or “residual value” for select redevelopment programs within the Downtown. The analyses will be driven by key “input” values, including: a.) the physical development plan based upon the mix and size of units, property and building features, commercial uses and other physical characteristics; b.) an estimated development budget for the proposed plan (and timeline/phasing); c.) estimates of performance including housing unit rental rates/sale prices, absorption/occupancy and income from commercial 9100 January 26, 2022 Page 6 of 11 components; d.) estimates of operating costs for mixed income/mixed use development including variable and fixed expense items; and e.) financing assumptions that consider various sources of funding. These analyses will identify financial “gaps” needed to support workforce housing, set a baseline value for future evaluation of TDRs, and/or shed light on alternative mechanisms the City can turn to in its effort to support critical community-based programs. It is important to reiterate (as mentioned above) that, absent any detailed development programming, design and costs that can be determined in this phase of planning, the evaluation herein is considered order-of-magnitude; nonetheless, Lambert is confident the select redevelopment analyses will provide highly effective support for understanding the economics underlying the workforce housing and historic preservation initiatives. Deliverables #6 and 7 – Economic and Market Profile and Strategic Evaluations Task 5 – Massing, Renderings, Illustrations and Streetscape 1.) Create massing options and development scenarios and evaluate the impact of each Development of Scenario Graphic Illustration - CGA will prepare a 3-dimensional model of the maximum development potential allowable for the Hometown District Overlay to a degree of quality that illustrates a detailed building massing and a non-specific public realm to generally illustrate open spaces and the quality of context. o Create a CAD base map of the existing surrounding context using a high-resolution aerial image to include connecting and surrounding roadways, and contextual buildings along the periphery of the Hometown District Overlay boundary. o Prepare preliminary schematic block massing model to serve as a guide for the ultimate building massing model that will be developed. o Prepare building massing of existing historic buildings. Deliverable #8 – Preparation of Base Map and Preliminary 3D Model of Maximum Development Potential 2.) Develop renderings, diagrams, illustrations, design studies and diagrams depicting the future development. Renderings/Diagrams and Public Realm: o Develop, extrude, and form the street networks, sidewalks, and public realm components of the overall development. o Refine all massing and volumetric qualities for the various buildings that will comprise the built urban form of the area and incorporate architectural massing components to help convey the general land use of the building elements, including balconies, rooftop water coolers and elevator rooms, parking garage fenestrations, and storefronts. Because the building models will not have rendered material finishes (i.e.: glass, wood, stucco, etc.), these architectural articulations will serve to provide a more legible product. o Incorporate and colorize landscape qualities into the overall site model, limited to sod, trees and palms, to facilitate for the legibility of green public areas versus roadways and parking areas. 10101 January 26, 2022 Page 7 of 11 Deliverable #9 – Public Realm Components and Massing Refinements 3.) Study the feasibility and desirability of creating design bonuses. Impacts of Development Bonuses: o Develop renderings, diagrams, illustrations, design studies and diagrams depicting the impact of development bonuses on the overall quality of the Hometown District Overlay. Deliverable #10 – Impacts of Development Bonuses Illustrative Depictions 4.) Develop concepts for streetscape improvements to enhance the new vision for the area Streetscape Improvements: Prepare 3-dimensional depictions of streetscape improvements to express the quality of life and character of the overall street corridors. o Depictions to include character-giving qualities that may impact, generally:  typological street sections,  overall paving design strategies,  vegetative strategies,  furnishing strategies, and  sidewalk use and programming strategies. Deliverable #11 – 3-D Streetscape Depictions Task 6 – Adoption Process 1.) Review and Transmittal: A complete, fully formatted Downtown Study document, Comprehensive Plan and Land Development Code changes, Future Land Use Map or Zoning Map revisions, along with an areawide concurrency analysis will be submitted for final review by the City’s Planning Board and City Commission. Members of the CGA team may participate in briefings and presentations prior to Public Hearings. The CGA team will attend one LPA Public Hearing and a City Commission Public Hearing (1st reading). The CGA team will assist City staff as needed in transmitting the proposed amendments to all the Reviewing Agencies after the first reading. Deliverable #12 – Draft reports for Comprehensive Plan and Land Development Code Hearings and Transmittal Package for Review 2.) Adopted Final/Online Ready Downtown Planning Study and Code Amendments Final Downtown Panning Study: The CGA will attend the final City Commission Public Hearing (2nd reading) required for adoption of Downtown Planning Study and will assist City staff as needed in submitting the adopted amendments to the State Land Planning Agency. After the review period concludes, the CGA team will prepare the final Downtown Planning Study for adoption. This will reflect any changes required by the State Land Planning Agency and other reviewing organizations. The final Comprehensive Plan document will be a usable, searchable and ADA compliant online document. 11102 January 26, 2022 Page 8 of 11 Deliverable #13 – Final Downtown Planning Study, Comprehensive Plan and Land Development Code, and Future Land Use and Zoning Maps. NOT A PART: Study of the feasibility and desirability of creating a Transfer of Development Rights for the protection of historic structures. Areawide Traffic Impact Study BASIS OF PROPOSAL • Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc. represents its judgment as a design professional and is supplied for the general guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control over the cost of labor and material, or over competitive bidding or market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Calvin, Giordano & Associates, Inc. will require that all consultants carry proper insurance, including professional liability insurance, if appropriate. ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services, which will be addressed in a separate contractual agreement. The services include but are not limited to: • Professional land surveying (i.e., buried utility investigation, easement research, condominium documents, project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano & Associates, Inc. • Review of Data supplied by the CLIENT (i.e., GIS data sets, databases, aerial images, etc.) required for integration into this project. REIMBURSABLE EXPENSES Calvin, Giordano & Associates, Inc., and its consultants will be reimbursed for the printing of drawings and specifications, deliveries, Federal Express services, required travel time and travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval of authorities having jurisdiction over the project, renderings, models, and mock-ups required by CLIENT, as required. Reimbursable expenses and sub-consultant invoices will be billed directly to the CLIENT at a multiplier of 1.25. MEETING ATTENDANCE Due to the difficulties of predicting the number or duration of meetings, no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparation for and meeting attendance, as necessary, will be provided on a time and materials basis and will be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule. 12103 January 26, 2022 Page 9 of 11 SCHEDULE OF FEES Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: PROPOSED SCHEDULE OF FEES I Professional Services A Traffic $5,000.00 B Planning $60,000.00 C Landscape Architecture $27,140.00 D GIS/Data Technology $2,500.00 E Subconsultant: Lambert Advisory $24,000.00 TOTAL Lump Sum (Plus Hourly Services) $118,640.00 TERMS OF THE AGREEMENT • Calvin, Giordano & Associates, Inc., and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.’s option, defend or pay for an attorney selected by Calvin, Giordano & Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.’s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warranty, to the amount of fees paid to Calvin, Giordano & Associates, Inc., pursuant to this Agreement. • Drawings, specifications, and other documents and electronic data furnished by Calvin, Giordano & Associates, Inc. in connection with this project are instruments of service. All original instruments of service shall be retained by Calvin, Giordano & Associates, Inc. and will remain their property, with all common law, statutory and other reserved rights, including copyright, in those instruments. This information provided in the instruments of service is proprietary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, 13104 January 26, 2022 Page 10 of 11 Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5% per month will be applied to any unpaid balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request compensation for start-up costs when work resumes. • PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, AN INDIVIDUAL EMPLOYEE OR AGENT OF CALVIN, GIORDANO & ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE IN NEGLIGENCE FOR ANY CLAIMS, DAMAGES, LOSSES, OR DISPUTES ARISING OUT OF OR SUBJECT TO THE CONTRACT. • The CLIENT or their representative shall be available to meet with Calvin, Giordano & Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services as outlined in this contract. • The terms of Agreement shall be valid for the Client’s acceptance for a period of thirty (30) days from the date of execution by Calvin, Giordano & Associates, Inc. after which time this contract offer becomes null and void if not accepted formally (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement without written consent of the other. • This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations, or agreements, either written or oral. • This Agreement may be amended only by written instrument signed by both Calvin, Giordano & Associates, Inc., and the CLIENT. • Unless otherwise provided, this Agreement shall be governed by the law of the place where the project is located. 14105 January 26, 2022 Page 11 of 11 TERMINATION OF THE AGREEMENT • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. Chris Giordano President ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. By: Date: Name: Title: Chris Giordano President By: Date: Name: Title: Ms. Jane Tompkins, AICP Director Planning and Zoning Cost of these services are $118,640.00 as noted in fee breakdown. 1/31/22 15106 16107 RESOLUTION NO: 038-20-15478 A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. WHEREAS, the City requires General Planning Services to enhance the City's ability to undertake annexation studies and other complex projects related to land development; and WHEREAS, the Town of Cutler Bay, through a competitive process, solicited quotes for General Planning Services; and WHEREAS, as a result of the competitive process, the Town of Cutler Bay awarded a contract to Calvin Giordano & Associates, Inc. for General Planning Services; and WHEREAS, the City South Miami wishes to piggyback onto the Town of Cutler Bay contract with Calvin Giordano & Associates, Inc., with the same terms and conditions, for a contract term not to exceed five (5) consecutive years; and WHEREAS, the fees for the annexation study and other General Planning Services shall be charged to Account No. 001-1620-524.34-50, Contractual Services. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is authorized to enter into multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a term that shall not exceed five (5) consecutive years. A copy of the Agreement is attached. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 5. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17th day of March, 2020. Page 1 of2 17108 ResolutionNo. 038-20-1 5478 ATTEST: APPROV E D: LERK7 ~6 .~- /41~ I COMMISSION VOTE: READ FORM, Mayor Philips: Vice Mayor Welsh : Commissioner Gil: Commissioner Harris : Commissioner Liebman: Page 2 of2 3-2 Yea Yea Yea Nay Nay 18109 City Commission Agenda Item Report Meeting Date: March 17, 2020 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: Agenda Item No:5. A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. 3/5 (City Manager-Planning Dept.) Suggested Action: Approval Attachments: Cover Memo CGA Agreement Planning Services.docx Resolution_Calvin Giordano General_Planning_ServicesCArev.docx Professional Service Agreement.pdf SunBiz registration.pdf MDBRAd.pdf MHAd.pdf 1 19110 THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission V1A: Steven Alexander, City Manager FROM: Jane K. Tompkins, AICP, Planning Director Date: March 17, 2020 SUBJECT: A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. BACKGROUND: The City periodically requires the services of a planning consultant to supplement and assist Staff with a variety of projects, such as annexation studies. The City wishes to piggyback onto a Town of Cutler Bay contract for General Planning Services with Calvin Giordano & Associates, Inc. The Town of Cutler Bay, through a competitive process, solicited quotes for general planning services and awarded a contract to Calvin Giordano & Associates, Inc. The same terms and conditions within the Town of Cutler Bay contract will apply, and the term will be for five (5) years. ACCOUNT: Fees for these services will be charged to Account No. 001-1620-524.34-S0, Contractual Services, which has a current balance of $109,935. Attachments: • Draft Resolution • Piggyback Agreement, Calvin Giordano & Associates, Inc. jkt C:\Users\EASYPD-1\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@A80C7C93\@BCL@A80C7C93.docx 2 20111 CONTRACT FOR GENERAL PLANNING SER.VICES THIS AGREEMENT made and entered into this¢!~ day orff\ut ch , 20)(,°'i by and between the City of South Miami, a Florida municipal Corporation by and through its City . Manager (hereinafter referred to as "Cityj and CALVIN, GIORDANO & ASSOCIATES, INC., (hereinafter referred to as ~4Contractor") whose address is 1800 Elder Drive, Suite 601, Ft, Laude,dal,e, FL 3331§ and whose email address is seleh.ner@ea,otutions.eom. WITNESSETH: WHEREAS, the TOWN OF CUTLER BAY soJicited bids pursuant to RFO #17-Gfi for GENERAL PLANNING SERVICES; and WHEREAS, the TOWN OF CUTLER BAY. after completing a competitive bidding process, awarded a contract to Contractor, and WHEREAS. the City of South Miami desires to utilize the TOWN Of CUTLER BAY Contract with Contractor; and WIIEUAS, the City is authorized, pursuant to the City of South Miami's Charter. to piggyback off of contracts., such as the contract in question between TOWN OF CUTI A BAY and Contractor, that were entered into in accordance with a solicitation process that is at least as vigorous as that of the City of South Miami; and · NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: 1. The City desires to enter into a Contra<:t. under the same provisions as set forth in the contract between TOWN OF CUTLER BAY and Contractor pursuant to RFO #17-86 as modified by this Agreement 2. The City has reviewed the contract between TOWN OF CUTLER BAY and Contractor and agrees to the provisions of that contract which shall be applicable to a purchase order-to be issued by the City and further agrees to the fair and reasonable~ of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City•s purchase order made during the term of this Agreement, Wlder the same price(s). t'ermS and conditions as found in the solicitation documents, the response to the solicitation, and the Agreement/Contract and/or the Award, pertinent copies of which are attached hereto as Attaehme11t A and made a part hereof by reference. 3. All references in the contract between TOWN OF Cun.ER BAY and Contractor, shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of TOWN OF CUTLER BAY. as set forth in the contract between TOWN OF CUTLER BAY and the Contractor, shall all be made by the City Manager for the City of South Miami. Notwithst~ding anything contained in the TOWN OF CUTLER BAY RFO #17:06 and the contract between TOWN OF CUTLER BAY 10149 21112 MIAMI and the Contractor to the contrary. this Agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Tenn. The tenu of the contract, including all extensions authorized by the contract shall not exceed five years. 5. Scope of Goods ancl Services. The scope of goods and servroes (which may hereinafter be referred to as the "Work"} are set forth m the attached Attaelunen.t A and any attachments thereto and the City's purchase order, the latter of which shall take precedence. The Contractor bas agreed to deliver the goods, if any, and perform the services, if any, in a workman like manner and in accordance with all state, county and City laws, at the locations, if any, designated by the City. All of the goods and services reflected in Attaehment A shall, unless otherwise stated in the Attachment A or B, be delivered, if good, and commenced, if services, wi1hin NIA days from the date of the execution of this Agreement. The Contractor shall obtain and pay for aJl permits required for the goods and services rendered, if any, with the exception of permits fees charged by the City, said fees shall be waived. 6. Contract Price. The colm'Et price for the good and services is set forth in Attacltment A or B. If not otherwise set forth in the contract between TOWN OF CUTLER BAI and the Contractor, the Contractor shall be paid upon delivery of all the goods., if any, the completion of all the services, if any, and after final inspection and approval. by the City, that approves of the goods delivered, if any, and the services performedJ if any. 7. Pncedenee. The term, provisions and conditions of this Agreement shall take precedence over the terms, provisions and conditions of the contract between Contractor and TOWN OF CUTLER BAY. & Gru.t Fueling: This project is being funded by ~ and CDntractor agrees to comply with all the requimnents of that Grant. applicable to the delivery of the goods and/or services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its control that is requhai for the City to be able to recover as much of the contract price that is available pursuant to the terms of the grant. A copy of the grant, If any. is attached hereto and made a part hereof by reference. 9. Puble Reeorcls: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to pedonn the service; (b) Upon request ftom the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does .not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt ftom public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract temt and following completion of the contract if the contractor does not transfer the records to the public agency; and (d) Upon 2of49 22113 completion of the contract. transfer. at no cos1. to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. lfthc contractor tmnsfcr:,;, all public records to the public agency upon completion of the contract. the contractor shall destroy any duplicate public records that arc ext..wpt or confidt.-ntial and exempt from public records disclosure rcquirentt.-'Tlts. If the contractor keeps and maintains public records upon completion of the contnict. the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency. upon request from the public agency's custodian of public records, in a fonnat that is compatible with the infrmnation technology systems of the public agency. IF THE CONTRACTOR HAS QUESTIO~S REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTE~ TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CO~TACT THE CUSTODIAN OF PUBLIC RF.CORDS AT 305-663-6340; F.-mail: npayne(a:southmiamin.igov; 6130 Sunset Drhre, South Miami, FL 33143. IO. Wah-·er Jury Trial: City and Contractor knowingly. irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Coun proceedings in respect tu any action, proceeding. or lawsuit arising out of the Contract Documents or the pcrfom1ance of the Work thereunder Clr any counterclaim. cross-claim or lhird party claim tiled in the same proceeding. 11. !'iotices: Whenever no1ice shall be required or pcnnittcd herein. it shall be dcliv!.!red by hand delivery. e-mail (or similar electronic transmission). facsimile transmission or certified mail with retum receipt requested and shall be deemed delivered on the date shown on the e-mail or delivery confirmation for any facsimile transmission or. ifby certified mail. the dati: on the return receipt or tht: elate shown as the date same \\>Wi refused or unclaimed. If hand ddivercd to the CITY. a copy musl be stamped with the official CITY receipt stamp showing the date of delivery, otherwise the document shall not be considered to have been hand delivered. Notices shall be delivered co 1hc following individuals or entities at the addresses (including e- mail) or facsimile transmission numbers set fo11h hclow or in the introductory paragraph to ihis contract: To CITY: With copies to: City Manager. () 130 Sunset Or. South Miami. FL 33143 Tel: (305) 668-25 IO Fax: (305) 663-6345 E-mail: sa!exander(~;southmiami fl.gov City Attorney 6130 Sunset Dr. South Miami. FL 33143 Tel: (305) 667-2564 Fax: (305) 341-0584 E-mail: tpepe(a;southmiamitl.gov 3 of49 23114 12. Validity of Encuted Copies: This Agreement may be executed in several counterparts. each of which may be construed as an original. 13. Attorneys• Fees and Costs: In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof: each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemni tied for any attorney fees incurred in t.he defense of an action by a person or entity who is not a party to this Agreement. 14. Indemnification: Notwithstanding anything contained in the contract between Contractor and TOWN OF CUTLER BAY to the contrary. the City does not waive its sovereign immunity granted by Florida Statutes. Section 768.28. and the City's tort liability shall be limited to the waiver of sovereign immunity provided for in Section 768.28. 15. Se,·erability: If any term or provision of this Agrc.-cment or the application thereof to any person or circumstance shall, to any extent. be invalid or unenfi.wceahle. the remainder of this Agreement. or the application of such tenn or provision to persons or circumstances other than lho:,;e to \Vhich it is held invalid or unenforceable. shall not be affected thereby and each tem1 and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, and as the duly authoriz_ed act of the parties, the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials on or before the day and year first above written. CA~)".1:~~~0 & ASSOCIATES. INC.: By: . ·f ,/ .. l. /,:__ .,r ""_;,,' v.1...;•' • ..... ) : .. _.v··, T: -\\( •"~•: ~-~q)..{\_~.;,_ ~ ~. > c ~\-. ~--1 !~~f~r\·.,-~~-,..: ,:';:_\·~:,· l type name ind title of signatory above) ATTEST: Ry:-""'~....'=!.~~------ CMC City . er CIT~I ----~ By:=----------- StevenAfexander City Manager Read and Approved as to Fonn, Language, Legality and Execution Thereof. Thomas F. Pepe City Attorney 4 of 49 24115 lnsur;mr:;e INSURANCE & INDEMNIFICATION REQUIREMENTS GENERAL PLANNING SERVICES PIGGYBACK AGREEMENT GENERAL PLANNING SERVICES A. \/Vlthc\tt limitfn& its rrablllty, the ®ntractor, consulcant or ~nsultin& finn (hereinafter Niferred co as "'FIRM'" with reprd to Insurance and lnclemnlftcaclcn requirements) shall be required to procure and maintain at its own expense durmg the ltfe of the Canner, insurance of the types and in the minimum amounts scamd below as wffl procact the ARM, 1rom dalms which mq arise out of or result from the contract or the performance of the contract with the Oiy of South Miami, whether such claim Js apfnst the FIRM or 1111 sub-c:ona-actor, or by anyone direcdy or lndincdy employed by any of them or by anyone for whose am any of them may be liable. 8. No insul"anl:le requiNld by the OTY shall be issued or wrluen by a surplus lines carrier unr .. a\lthomed In writing by the CITY and such authorization shan be at the CITrs sole and absolute discretion. The _ FIRM shall pun:hase Insurance from and shall malntafn the Insurance whh a company or companies lawfully audaorl:zed to sell insurance In dte State of Florida. on fonm approved by the State of Florida. as wm protect the FIRM. at a mtnJmum, fi'om all claims as set forth below which may arise out of or result hm the FtRM's operadons under the Canu-act and for which the FIRM may be le,ally liable, whether such cpenwons be by the FIRM or by a Subcontractor or by anyone dlrecdy or fnalrecd)' employed by any of them. or by anyone for whose acts an:, of them may be liable: (a) elafms under workers' compensadon, disability benefit and other shnllar emplo)'M benefit acm which are applicable to the Work to be performed; (b) claims for damages because of bodily inJury. occupational sk:kness or disease. or clath of the FIRM"s empio,.es; (c) claims for damages because of bodily Injury~ sickneu or disease. or death of any person other than the RRM's employees; (d) daims for-damages insured by usual personal fnJury llabUlq coverage; (e) dalms for damaps. other man to the Work ltselt because of lnlury to or destrucdon of unglble properq,. lndudng loss-of use resultlnl there frcm: (f) dalms for damages be-cause of bodily Injury, death of a person or property damage arising out of ownership, maintenance or use of a mocor vehlde: Cl) claims for bodily injury or property damage arising out of completed operations; and (h) daims invoMng connCIJllal liability Insurance applicable co the FIRM's oblpions under me Contract. Flrm•s Insurance Generally. nt. FlkM shall provide and maintain In force and effect undl all 1he Work to be performed undar this Contract has been completed and aceepted by OTY (or for such duradon as is otherwa specified hereinafter), d1B insunmce COYentp written on Florida approved forms and as set forth below: W9dun' Camrm,den IPIJP'IDQf!!! at the stawtory amount n to ali employees ~n complfanal with me 'Workers' Ccmpensadon Law" of the Same of Rcrida Including Chapter 410, Florida Statutes. • presemly written or h-ereaftar amended. and all applicable federal laws. In addition. the polcy Oes) must lndude: Employers' Uabilifl at the smutxtry coverage amount. The FIRM shall further Insure that all of Its Subconncrors mainalln appropriate levels of Worker's Compensation Insurance. Camm,,l'dall ComprahaD$1v4 Ganaral Uablrlt¥ insurance wid, broad fonn endonement. as well as automobile ffablllty, completed operations and proG.tCtS llabUity, ~ntractual liability, s1MtrabiUty of interest with cross Uabfflty pro-vision, and personal injury and property damage liability with llmit'S of S 1.000.000 combined male limit per occurrence and $2,000,000 aaregace. lndudfng: • Personal Injury. $1.000.000; " Medfc:al Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; Umlwjlla Commercial Comprehensive General llphJllt¥ Insurance shall be written on a Flarlda approved fonn wllh the same coverage as che primary Insurance poffe, but In die amount of $1,000.000 per dalm and $2.000.000 Annual Agrepte. Coverage must be afforded on a fonn no more restrictive than the latest edition of 50149 25116 the Comprehentive General Uablllty policy, without restrlcdve endorsemenrs. as flied by the lnsul'BnUI Services Office, and must indude: (a) Premise$ and Operation (b) Independent Contractors (c) Produ-c:a and/or Completed Operations Huard (cl) E>cploslon, Collapse and IJnderaround Hazard Coverage (e) Broad Fonn A-openy Damage (f) Broad Fonn Ccna-acwal Cove,.e applicable co this specific Contracc. Including any hold harmless and/or lndemnlftca.tlon aareemem:- (1) Personal tnJury Coverage with Employee and Contnaual Exduslons removed, with minimum limits of covetage equal to those re.quired for BodDy Injury Llabllty and Property~ Uabfflr,. 8uainess Autamoblft YehU!!f: with minimum lim!u of One MIiiion Dollars ($1.()00,000.00) plus an additional One Mmlon DoDar ($1,000,000.00) umlnlla per a«Ummce combined slnafe ffmit for Bodily fnlury Liability and Propeny Damage Liability. UmbreDa coverage must be afforded on a fonn no more restrictive dlan the latest eclltlon of the Business Automobile Liability policy. without reatrictM endorsements. a flied by with the state of Florida, and must Include: (a) Owned Vehlcles. (b) Hired and Non-0\wted Vehldes (c) Emplorers' Non-Ownership . SubcgntNcts; The FIRM agrees that if any part of the Work under dte Cantraa: Is subtet, the subCOttm shall contain the .sam, Insurance provJsicn as set forth In these lnsunnce and indemnlflc:adon requlremems. other than the Fire and Extended Coverage Insurance and substituting die word Subcontractor for tM word FlkM where appkable. . fire and lqtandad Covenp lnsur;uu;a (luUdan' ~ If APft.lCABl,&2 A In che event that this concract hwoltles the construction of a :stl"UCUlre. the CONTRACTOI\ shaR malnraln. wlCh an Insurance Company or Insurance Companies acceptalde to the QTY, "Broa4' form/AD Risk Insurance on buDdinp and scruccures. lndudlng Vandalism & Ma1tclcus Mischief coverage. whDe In the (.Curse of conSU'Udlon, Including foundadons, a.ddltlcns, aa:achments and all permanent fbwns. lbelonsln1 to and consdtudng .a part of said bulldln,s or strucnns. The policy or pclldes shall afso cover machinery, if the COit of machinery Is lnduded In the Conuut. or If the mad'tlnay Is I~ In a building that Is being nmevatled by .,.son of this ~tract The amount of Insurance must. at all times. be at least equal to the nplacement and KtUal cash value of the lnsul'ed property. The policy shall be In the name of the CITY and the CONTRACTOR. as their interest may appear. and shall aJso cover the interests of all Subc:omractors performing Wortc. B. AU d the provisions set forth In the Miscellaneous section below shall apply to 'Chis coverage unless it wculd be deart, not applf.cabte. Mmllqapm; A If any notice of tancelladon of Insurance or change in eoveraae Is Issued bf the Insurance ccmpany or should a,,y Insurance t,a,,e an expiration date that will occur durlng the period of this c:~ die FIRM shall be responsible for securing other accepcable lnswa,a prior to such cancellation. change, or explradon so as to provide cominuous coveraae u spedfied in this section and so as to maintain cov,np durlns the life of dds Contract. B. AD deductilbies must be declared by the FIRM and must be approved by the QTY, Ar. the option of the CITY, either the FIRM shall eliminate or reduce such deducdble 0r the ARM shall procure a Bond, In a form satlsfactlOry ~ die CITY covelifll che same. C. The polcies shall contain wmver er subropdon 9fnst QTY where applic:able. shall expressly provide that such poliq er policies are primary owr any odter c:ollectlble, insurance mat CITY may have. The CITY reserves the rl,tht at any dme co request a copy of the required policies for review. All polldes shall contain a .. severablllty of Ince*' or '"Cl"OI$ Hablflty'" douse without ~pion for prernlurn payment of the CITY • welt as. contractual liability provision covering the Contractors duty to Indemnify the City as provided In this Agreement. D. Bafore scanlng the Work, d1e FIRM she.fl delfver w the CTY and CONSULTANT certlficatvs of such rnsurance, acceptable to the CTY, as well as the Insurance binder, if one rs isMled, the lnst1rance policy, Including f.he declaraclon page and all applicable enclorsemena and provide the name, address and telephone number of the Insurance apnc or broker through whom the policy was obt.alnecl. The Insurer 6of49 26117 shall be rat'Eld A. VII or better per A.H. Best's Key Rating Gulde, lacesa: edltlcn and authorized 1iO issue Insurance In the State of Rorida. AU lnsuranai polides must be writliEIR on fonns approved by the Sta of Florida and they must remain ln full fon:a and efrs:t for d1fJ duration of the contract period wkh the CITY. The FIRM may be D"eqllired by die CITY, at its sole discretion. to provkfe a "cerdfled copy' of d1e Poflc:y (as defined in Article I of th4s dccument) which shalt include the declaration pap and all required endorsements. In add'ltfon, the FIRM shall deliver. at the tine of delivery of the insurance certlllcate. the followin, endorsements: (I) a pollcy pnwlslon or an endorsement with submntfalfy slmllar provisions as follows: "The City of South Miami ls an additional Insured. The lnsunr shaft pay all sums chat che City of South Miami becomes legally obllped m pay as damages because of 'bodily lnfllry", 'properq, damage♦• or "personal and adverdslng lnltn'Y" and it will provide to the City all of the coven,ge 1hat Is t}'Piadly provided under the standard Florida approved fonn, fc,r c:ornmerdal pneral llab.lliy cuverage A and am,,. B"; (2) a polcy provision or an endorsement with substanttalfy stmtlar provisions as fo!fows: "Thfs poltcy shall not be cancelled Qncludlng cancellation for non-payment of premium), tennlnamcl or materially modified without first ping the City of Soudl Miamt ten (I 0) days advanced writ.ten notice of the Intent to materially modify the policy or u, cancel or tennlnace me pollcy fer any reasan. The noticatlon shall be deHvered to the City by certified mail, wkh proof of daliwry to the City." E. If the ARM is pro'llding professional services, such as would be provkted by an ardlkect, engineer, attorney, or ac00Ulltant. to name a few, then In sud1 event and IP'I addldon to the above requlremencs, the FIRM shall also pl"OYide Professior,at Uablliq Insurance on a Florida appr0¥ed form in the amount of $1.C00,000 with deductible per claim If any, not to exceed 5~ of the lmlt of Hablltty prcmcfing for aH sums which the FIRM shaD become legally obligated u, pay as damages for claims srisin,I out of die services or work performed by the FIRM Its agents, representatives. S1Jb Contraaors or asstgns, er by any parson employed or retained bf him in connection with this~ This lnsunnce shall be malnoined for four years after completion of the construction and accepmnce of any Project covered by this Agreement. However, the FIRM may purchase Specific Profect Prolssional Liability Insurance, In the amount and under the terms specified above, whk:h 111 also ~-No Insurance shall be Issued by a iurplus lines ca!'ffllr unless audlorized In wridn, by the dty at the city's sole,. absolute and unfettered discretion, Indemnification Requirement A The Contraccor accepa and vofuntarl1y Incurs all risks of any Jnfuries, dama;&es, or harm which might arise during the Wll)rk. or -t d'lat Is ow.irrlna on ihe CITY's property due to the neglpce or other fault of the Contra«or or anyone acting throu,gh or on behalf of die Contra«or. B. The Contractor shall indeml:dfy, defend, saw and hold CITY, iu officers, afffflates. flfflployees. successors and assigns. harmless from any aod all damages. daims, liabfflty, losses. dalms, demands, suits. fines. judgments or cost and expenses, inducftng reasonable attorney's fees, paralegal fees and Investigative costs Incidental 1:here to and incun-ed prior mo, durtns or following any litigation. mediation, arbiQ"ldion and at all appellate levels, which may be suffered by. or accrued against, charged to or recoverable from the City of South Miami, Its officers, affiliates, employees. successors and assigns, by reason of any causes of actions or claim of any kind or nature, lnduding dalms for Injury co. or death of any person or persons and for the less or damage llO any property arising out of a negfi,,ent error-, omission, mlscondua, or any 1roes negllg$l(e, intemlonal act or ~I conduet of the Com:raaor, its connaorf&ubc.ontraa:or or any of their officers, directors, agent&, representativa, employees. or assp.s, or anyone actina through or on behalf of any of diem. arisln, out of this Agreement. lncfdent to it. er resulting from die performance or non-performance of the Contracecr's obligacions under dtis AGREEMENT. C. The Contractor shall pay all dalms. lesses and expenses of any kind or nature whatsoever. In eonnectron therewith, including the e,cpense or loss of the CTY and/or lt.s affecr.ed officers. aflhat:es. employees, successon and assigns. lncludlng their auomey"s fees, In the defense of any ac.don In law or equity brouaht against diem and arising ftom the negligent error, o!fflssion, or act of the Contractor. Its Sub-Contracter or any of their 70149 27118 asems, represenwlveis, employees, ar asslgns. and/or arising out of, or Incident ro, this Agreement, or Incident to or resultlr,a from the performance or non-perl'o. m,n1c:e or the Contractor's obligations under this AGREEMENT. D. The Contractor .,_ .. and recoan• that neither th• CITY nor lu: officers. affiliates. 1mployeas, succasors and assips shalt be held Hable or responslbte for any claims. including the costs and expenses of defending such daiffllJ. which may result from or arise out of acdcns or omissions of lhe Contractor. its contractor/subcont.rKCOr or any of thefr agents, repr8$8ntatlves,. employees. or assigns. or anyone aalng Clhrough or on behalf of 1he them, and arising out of or concemiDf the wcrk or event that is occurring on the CITY's property. In reviewinS, approving or rejecting any submissions or a.as of the Concraccor, CIT\' In no way assumes or shares responslblllq or liability for the acts or omissions of the ContradlOr, 11s comractor/subconnct0r or any of their agents, represenmtlves, employees. or assigns. or anyone acf1n8 through or cm behal of them. E. The Contraetor has the duty to pnwkle a defense wllh an attome)' or law firm approved by the City of South Miami, which approval wHI not be unreasonably withheld. f. However, as to design professlonaf c::oniracts, and pursuant to Section 725.08 (I), Florida StatUleS. none of che provisions set forth herein above dlat are In conflict with this IIJbparagaph shall apply and this subparagraph shalt ser. forth the sole responsibility of the desqn professional concerning indemnlftcatfon. Thus. the design professionaJ's obftpdons as to the City and Its apncias, as well aa 10 Its officers and emplOJIHS. Is to Indemnify and hold them harmless from llabilltles, damages, losses. and costs. indudlng. but not bmllled to. reasonable~• fees, to the extent caused·by the negligence, reddessness. er intentionally wrongful conduct of the design professional and other persons employed or uelbzed by the design professional fin die performance of the contract. 8of49 12 28119 CONTRACT FOR GENERAL PLANNING SERVICES ATT ACHEMENT A Town of Cutler Bay RFQ, including: • SCOPE Of' SERICES: RFQ#17-06 9 of 49 13 29120 f\lTRODlJCTlON Exhibit '"A'' Town of Cutler Bav ., REQUEST FOR QUALIFICATIONS RFQ # 17-06 '"General Planning Services" SECTIOI\' # 1 T he hnvn of Cut l er Bay (the '"Tow n"). a m un i cipality located in l'vliami-Dade C <}unty. H o:mfa. cksires to receive p rufossional qua l ifications fur the selecti1..rn of thre(~ (3 ) Planning Cons uJti n12 fi rms (the "Consultants") w prnvidi:-(icncrni Planning Scrvici:-s. F lor ida law n::quircs the· Town to make a determination of a n.::spondtni 's qualificati o ns to perform gen eral planning serv ices prior It> engagement. The infonnmion used in this RFQ will ht· used hy the: Tmvn !O mah· this Lktermim1lion . The I L\Wll n:.·ser1,es t he right i o award contracts to Consultants who \v i l l bes t s.er-e the in 1eresb 1..;f the Tov, n and \Vh o:-e responses are considered by the Town to be tlw most rc:-p0n::.h ·L' and most rcspliti-;iblc. Th,.• Town n:sa,ts Lhe righ t to accept or re,iect ,my ur all responses , based upon ih dclihcr::lli{111s and opinion'-. [11 making such ck lerminati o n, the Town resenes the right 10 i,we~tig:atte the fimmc1ai capahi l ity, int egrity , experience and quality of performann: of each res pondent. inc l uding offo:er s, p r incipals, sen io r rnanagem(~nt and superviso r s as well as rhe staff i tlcnti ficcl lll the n:-spon~c. Lt SCliH>ULE OF l'.:\'ENTS I En~nt Advertisement / Distribution or RFQ & Cone or Silence: Begins ,t\1andatory Pre-RFQ-Response 1\-'leeting 2 I 10720 Caribbean Blvd .. Council Charnbers !Cutkr Bay. Florida 33189 I 1 !Deadline to Subrnit Questions 4 !Deadline to Tcnvn Responscs to Questions I 5 1Deadlinc to Submit RFQ-Response _____ L.......... ---.. ··-··--""•-· ·----·-· -··-···--·------- RFQ /J l7-0o '"(;cneral Planning Srnic~s" f/Jlelf 4~f 21 Date* Time* (EST) 7/l :2 /20 l 7 9:00 Al'\,..! 8/2/2017 10:00 Ai\'1 8/9/20 l 7 l :00 P\1 --·----· 8/17 /20 l 7 ):00 P\1 8/30/2017 2:00 P\'1 l i 14 30121 -·-· ... ---·-·· ... ····--··--------------~-----------·---- 6 /Evaluation t)f Qualifications 7 Selection or Short-List Finalists 8/31i2017 8:30 AM Thru 9/15 /2017 9/15/2017 Thru 2:00 PM 2:00 Ptv1 8 10ml Presentation , 9/:::!8 /2017 9:30 AM ~ · ___ --------------------·----·---~-------. ------- 9 -~_nnour11:_ement of Selected Contractors/Cone of Ii l/lS /2017 7 :00 PM 1S1lenc~_ End~ _ _ . i 1 '~Th e Town ntscrvl'.s thl'. right l(.l <:hang'"' the schcdukd dales arnd time . RFQ # t7-06 "(-;euernl Plann ing Ser·-.-ice s " ff1B-I ,hf 2 1 15 31122 1.2 ELIGIBILITY In addition to nther requirement s srn ed in this document. to he digihk to n::·spond lo this RFQ. the n:spondcnt must ha\·c successfully rro vidc d. w ithin the pasl five (5) years. serviecs s imi lar to those tksnibed in Sectilrn 2.2 of this RFQ . The respondent must med al l legal. lei.:hnical ::rnd profc?ssio nal requirements for providing the requested services. The rc!-pondcnt rrojci.:t manager and ta$k leaders must bL' certified planners and ml'mher of th L' American Institute of Ccrti fil'd Planners (i\lCP). Rcspondcm s :-hall furnish s uch addiliona l informatio n as (he Town may rea sonably rl'quirc. This includes informa rion that inclicarcs tinancial resources as \Veil as abili t y to provide anJ maintain l he re(_{uired services dt:.sl'l·ibd herei n . The Town reserves the r igh t to investigate lhc res pondrnts ' qualifica ti ons or those of any of its agents. as it deems appropriate . 1..3 ADDENDA If the Town finds i· nccl'ssar y to a dd to. or amend bis Ri:Q prior to the rcspons.-s ub mictal dcadlirll:. the Town will isstt L' wriucn aJdcnda/aJdendu m . Each n::-.porn.knt 1m1st acknowledge re ceipt ur each addendun hy signing the acknowledgerncnl the1Yol· (Appendix AJ ~ml prm iding it with ib n:sponsc. I .j , .... Each rl':-.pond.-ru co tlm, RFQ must declare. by signing Ap rl'ndiccs A and l:3 , that the pl'rson(s ). firm (;,) anJ pur tic:-, idcntilicd in the response arc intcrcs lcd in a nd avai lable to prn\·idc thl: sef\·ices rcqu ir t>d; that tht:· re spnnsc is rnadc without col !usifm \Vi th any other person(s ), Ii m1( s l and panics; th;.i ! the n:spon:-;c is fair in all rcspl:c t.· and is made in good faith without fraud: am! '.I.at the-persi.111 signing any part of he response a nd cuver letter has full authority to bind the pc?rSt)n (s ). fi rm (sl and parties ide nt ified i n the rcsplltl::-c". 1.5 PUULIC RECORDS LAW Fkiricli..1 law provides !hat municipa l rernnls should he open for inspection 'by any person und er Section l 19. f".S. Publ ic Records Im"-'-Al l infom1ation and ma1L'.rials received by the To wn in co nnect ilm with response '.i snai l beconw property (if the Town and :.,;hall be dc-emed :o be: p ubl K tl:'··ord s subjei..:t to pub lic inspe c tio n. 1.6 RETE~TION OF Rl':SPONSES The Tt',wn reserve!'-the right to retain a[I responses submitted and to u~e any ideas .:·ontaineJ. in any respon!.c, regardless of whe ther th at rctipondenl or any respondent is selected . 1.7 QUESTIONS AND CLARIFICATIO'.\S: Al! request for informa ti on arnJ-'or c laritkation shoutd be subm tttcd in wr iting on or bc lon:'. 8/9/20 t 7 (1 !00 p.m.). a!-> dc-:-,crihed in Scct~on I . I -Schcd uk ot' E vcnts: RFQ Ii 17-06 "Genernl Planning Sen ins" f~,b~ 4~r 21 16 32123 Town Ckrk Artn: Cutler Bay Tcl\vn Center -General Plann ing Sen ice s RFQ t: l 7-06 Tln-v n ofCu tkr Bay I 0 7::!0 Caribbean Rini., Suite l O.S Cuth:r Bily, FL. 33189 Ph o ne: (305) 234-4 261 · Fax: (305 ) 234-425 ! Lmail: tow r.1:d _cr k(,gJ:u~!crb.ay-fl .gflY 1.8 TOW!\ AFfHORITY Prop0sais wi ll he :-,e lected ai the :-n k discreti011 of (he To\\'n. The Town re s cnes the right to v.-ai vc any irn.:gu!aritii.::-i in the ri.:qLt L·:-,t pnxcs:s . tll rej e ct any· or a ll proposals. reje ct a proposa! which is in any ,vay irnrnrnpktt: or im:gul ar, re-bid the enti re soliciLaLion t>r en kr into agrc\.'mi.:nts with more than o ne n:s pondcnt. Proposcils n:n:ivc d atter the deadline will no! be rnnsitkred. 1.9 CAMPA[GN fll\A :\Ct: J{ESTRICTIO :"IS 0:\ \-1:::\00RS Purs uant to the Town Cod e a nd T O \\'rl Charter. v·cndor::--uf th e Town arc re qu ired tu <.fo,,:lu;,c any nt1 1pa ign contri butions lO Lht Tf>\\'n Clerk. and e ac-h vendor rnusl do Sf> prior wand as a co nd ition of1hc a ward of any Town contract to the ,·cndor. VrnJors · Cunpa il.?;n Cnnt r ibuti o n Disc losure: l. General rcq t1 irc1m.'n b : (A) Any \-cndor n:quin:d to d isclose cam paign rnn lributions p ursuan t to the Charter of th e Tow n o f Cutler 8ay. as may be amt'ndt'd. shall fik ;i ,\Tit1en J is dos u1T ,~ iib the Town Ckrk. st ating il i l 1.·ontributi o ns made that W1.'IT acc q1tcJ by an clcct1.'d officia l of the Town. the offi ci a l to whom they were made and the date th ey were ma d L'. The T m •.-n CIL'rk may de\ do pa form to h e u:-cd by vendors for such disclosure. (B) The disdosure -:ha l l be fikd prior to and a:-a ..:undition o f tlw a ward of an 1 T(,wn c(111trnl't Ill the \ cndor. (t) Th e Tmvn Clerk sha ll infom, the Coun cil of any disdos u res \.\ hi c h we re madt' in rd ation to any items befort' th e Council prillr to he hearing on the item or pri 1x tu the' award o f the rontr::11.:t. (Di ll' an existing \'en<lor makes a rnntrihuliun. the v~nd or must reporl Lhe rnntribuL i o n h.l th12 Te,1\\.11 CIL'r k with in the earli~r of: l~n ( I 0) da ys of acce ptance o r p rio r to the award of the cont ra<.:! or re ne wa l. ( E l The Town Clerk shall fik a quarterly r~port list ing the wndor di sc lo s ur~s in the q uarle r. lffQ ii l 7-0t, "(;rneral Plan nini? Sen'ices·· PNttt~i"'2 ' 17 33124 2 . Disqual ilkation: (A) [fa vendor or rroduc ls or services. direclly or through a member t>f Lht person's immediate fomily. through a political action Clllllrnittcc or thrnugh any oth~r person. mak es a campaign contribution to a Town candida1e and foils to d isc lo se it, thi:: vendor shall be barred from selling any product or service to the Town for a period of t\vo years foliowing swearing in of the SL bjcct e kctcd official. 1.10 COl\E OF SILE~CE Notv,;irhsta ndirig any l.lt.h er provision i n this ~olicilalion. the pro\·i:;io ns of Town "Cone nf Silence" are applicable . The t~ntiri=ty or these pro\·isions can be: found in Tow n Ord inance 06-~2. a:-ame nded . The "Cone of Silence .'' as used herein, means a prohibition on any n>mmLmication rc~arding a ranicular Request tlJr Proposai ( "RFP'' ). Reques t for Qu;,iliiiL·ation ( "parlirnlar RFQ") or bid. be lw et:n : /\. potcnt i,,l vendor. -;cr\·kc providi:r, proposer. bid,kr. lobbyist. or consultant: and the Town CounL"iL Town's rroti.:ss iona! stall im:lttdin!,!, hut not limikd o. the Town \fanager and his her '-Lall , any member or the To\\'n\ selection 1ir e valua ainn co111111it1ec. The Cone of Silem::e shall he impo sed upon e::ach parliL"ular RFQ , RFP and bid af kr !he advcrii:,;cmcnl of said part icular RFQ . RFP. or hid. The Corn.' of Sikncc shal l e rrn inatc at ihc beginning of the Town Co unc il meeting i.vhen the Town ~fanagi::r makes his wri tten rccomrnc"ndatiun lo the T ovv·n Council. I lo~-evi:r. if the T1.iwn CoLt nc i l refer~ the i\:!anagl'f''s rccL mmcndation back to lhl' !\,tanager or staff fo r fi.trthL'r re\ icw. the Cone of Silence shali hi..' 1T-iinpo .... ed tlmil "uch ti me as the \fanagL"r make s a suhscqw.:nL wrilk'n rccummen da tion. The Cone of Si knee shaH noa apply co : (I} oral c.:0111111uni ca 1ion;; at pre-b id confcrcnccs: (2 i l)J'a[ pn;-s('ntations before sclcctirin 0r c ,·n!uation ,'tiHH1 ittt~l~..;: (3) public presentations made to the Tmrn Council duri ng any duly n )ticed public meeting: (4) l'OOHnumcation in wnt111g at any timt: with any Tuwn cmploy1.:c. unless spel·iCicaliy rmhibited by the applicable partic.:ular RFQ . RFP or bi d dncuments. The bidder or proposer shall lik a copy of any written cornrnunication with the Town C lerk . The Town Clerk shall make cop ies availabk to any perslin upon reques t: (5) C1)nm1 uni catio n" regarding a particu lar RFQ. RFP llr bid between a potential \.endor. serdce providc·r. proposer. bidder. iobby is t or l'O nsultanr and till' T0wn's Purchasing Agent or Town cmrloyL'C desii;mucd rL·:-rons iblc for administs::r ing the prncurl'ment process for SL1l'll pan icu ltu· RFQ . R FP nr bid. prnvide<l the communication is limi1cd stric.:11y to ma tt ers (ifp rncess or procedure a lr ead y contained in t he co1-respomli ng solicitation document : RFQ # l 7-06 "(;encral Planning Sen ice s " 1'4ttti a~r 2 ! 18 34125 (6) L'Ollltllu11 icar ions wi ih thi: Town Artorncy and his or her swff: ( 7 > du ly noti,:ed site v isits to dete1111ine the cornpetency of bidders regarding a pan ic u lar bid du r ing the t ime per iod bet\,1,•een t he opening of bids and thi: t imi..' !h(· Town Manager makes his or her \v ri ttcn rc co rnrn c nd acion; (R} any e mergency rrc11.:urement of goods or Sc.'.rYH:es pursuant to Town Code: (G } response:--to Lhe T ow n·s reques t l"or darificali 1>11 or additional infom1ation: ( IO) rnn !racc llL'gu ii ations dll rin g any duly not iced pub I ic meet i ng: ( 1 l ') co111111Lmicatiom to enable Tmrn s taff to seek and obtain industry comment or perform market research. prtH'ided a ll 1.:orn111unicario11 s related t!k:re to bi:-tv,:een a po tential \'Cndor. service pro v idt!r. prop os er. hi d dcr. lobbyist. ot· consultant and any member of the Town's profoss i ona! staff i11clud ing. b ut not limited to .. the Tovm 1\-fanagcr and hi :-or f!LT staff u r t· in writing or are made at a duly noticni public m eeting . Please con lac l Lhe Town Atlorney !ix a n y question s concern ing Cone or Silern .. "e compl ia rn:L·. Violat ion of the Corn: of Silence by i.l particular bidde r or proposer sh a ll n:nder any part icular RF() award. RF P ,rn:ard or bid award to sa id bickkr o r pro~·h.lser \.O idabk by the Town (\1uni.;il and ·or Town i'vlanager. 1.11 LOBBYIST R EGISTRATIO!\ Prnpnscr:-. m ust als o c omp ly with aH Tow n Chaner !',t'ctiom; and Code Sections. induJing '>Yithout lim itation , thmc pertaining to lobbyis ,s. irid ud ing SL-ction 7.6 o f the Town Charti:r and imple men ting L)rdinarn,;e (s ). including Sec. 2-l l (s) of the: Cou nty Code and Ordina1 Ce 07-0:?.. Please rn niai.;t tl11:.· fown C lerk at (}05 ) 234-4262 for additi o nal informat io n. f:'11} or SECT10,· RFQ /J 17-0o ·•(irncral Planning St•1·, it·c~ ·• fS1Bf ~~,,.~I 19 35126 SECTION#2 SERVIC[S ~£.E:DfD BY THE TOW!\ 2.1 GENERAL BACKGROUND Thi.' Town of Cut ler Ra y (herein after the "Town") is located in the sou thern portion of !'v1 ia m i-Dack Cou nt y. Florida. Tht~ Tow n is comprised of approximate ly l 0 square mites bounded by S \V 184 Stree! to rhe nort h. US l Busway to the west, S\;,/ 232 Street to the so uth, and Biscayne !Ja y to the cast. The Town abuts rile Vtllagc of Palmc-rto Bay to the nor t h an d unincrn11oratc-d tv1iarni-Dad1.: County· !o lhe west and solllh. The TO\vn i;; ClllTently characteri z l:'l! by ~~ta bli s hed and de \,doping residential communities and l'\lmmen:ial dc\·elo pmenl along US-I arnl Old Cutkr Road. The Town wa s incurporatxi as the 35 111 m unic ipality in !'v!iam i-D adt' C o unty in 20 05 . Since iricnrporation th e T own popu lati o n ha :-. grown from 39,000 (2005) to an cstitnatec;i 44.900 ( Fsl. 20 I 6} n.:s id c111t s . Th is n:prcscnts a growth rate of ove r 300 residents per year. This 11 oderare growth rate is ex1x·ct1:;d to continue for the ne xt thn::e to fi ve yean:; as ne\v housing de\·eloprnents are com p leted an d oth ers enter the plann ing phase. De sp ite t hl' anticipated po pulation growth for the t1L'Xt SL'\ era] yea rs . the Tcnv n's buildabk land invento ry for both und e\ t·lt ipe<l land v, iibin the genl'.ntl v ici n ity uf Old Cutler Ruad an t.I La kes by the Bay tha t can accomnrn da tc fullm:' res iden tial (single-family un its , townhornes and ~1partmc:nts ) and mixed -us e den:lo~1meni Rcsidl'.ntial USL'S occupy <.1r pro ~;i111 at cl y .i~ percent (2.:'i(H}+ acres) of the Town's total land a rt~:1 (f,.52 3. l ane s). far exct;.>eding the acreage in a ny o the r use. There are fou r {4) resi dc~ntial ne ighb urhoo ds in the Tuwn. I) rw igh bor houd \Vt:.st of O ld C utkr Road tha t includes Cut lL'r Ridge. \Vhisp-e ri ng Pinc-s. !:kl-Aire. anti Pinc Tree Manur. dc-v c:l opcd in the l 950s anu l %(b. 2) Saga Bay re~idc ntial m.:ighbo rl wod located on Lhc easL side: of Oki Cutler Road_ de\ t:lo ped in the 197 0 s . >) Lakes-by-the Bay rt.::::;id ent ial neighborhood located t.·ast or Old C utler Ro ad and south ()f Saga Ray. dc vclopmcn l began in tht' 1980s. T he last parcels :m : curre1 t ly u nder t.:ons t rnd io n or a re ap proved future deve lo pment.. T he Town antkipates that La ,{e,;; by th~~ Bay wi!I be fully de, elo ped within the ni:!Xl ihree ( J) years. 4) C~1tlcr Cay neighbo rho od is locatcJ north of Saga Bay . dc vcl opL·d in the 2 00 0s. As in di..:.atc-d . !he cornm c rc ial uses are primarily ILKated along the US-I and O ld Cutler Road cor ridors . Comme rci a l uses ocnipy an csl imat ed 265 acres (4 .1 ';,iJ) o f the "fown lan d area. whik offtc c us es a J}prnx irn a tcl y 26 . 7 acrc-s ( .4°10 ). A ltho ugh com mere ial use:,; comprise a rel a tively -;ma ll pcrc t:ntag e of th e To~\ n ·:-tota l land are a. the ir pro minent lotation make:,; !htTn key lo th e Town's image and identity. The Southland l\.fa ll area lo cated in the· ~ou1hcas1:l'.rn port ion of the Tmvn . sou th of the jundion of US [ and Flo rida Turnpik e lo cated on apprnximak ly 220-,H.:re s it is the only regional ma ll in so uth Miami-Oade Co unty . T h is l'v1 a ll s-::rves the reraii ne eds ol'both the So uth Dade an d f\1onr-oe Co Lrnty rcs i(knts . The nthc-r us .cs s uch as ins ti tutio nal. 1ran spo11a t io11 , con11nunica1 ior 1-parks. pn::~c r'\·ation and cunstr,·mi,,n areas. and umkvel opt·d land~ ma ke-up ap prnx imak l y 5 7 .'.'i 0 ·o tlf th t.· T O\.VrJ 's !o lal land area . RFQ /i l'.1-0h "(;cnernl l'lanning Sen irrs•· fol'lJtt 4~f 21 20 36127 !"he majority o f thc res idential projects an:' c:ither completed or in the cun struction rhas i:. Once th ese re s ident ia l projects are complekd the Town 1,,•il l have ove r 500 new housing units in their propcny wx role v,;ith an L'Sti matcd assessed value of S80 . l million. These project:; wi ll grncratc a n csrimateJ S l3 7.000 in new property tax es for tht: Town . During the sarm: pe ri od. the Tov,·11 also apprnveJ several commercial mixed-LtSe projects in ac.iJition to the Shoppes uf Cul kr Ray. These other cc.1rnmcrcial p rojects (restaurant::-, reta i l and commL'ITial stores) a re located along rhe CS l corridor in one of the Ttiw n·s Brownfield Areas (Perrine l3rnwnfo.:ld Area). Thes t~ projects are generating new j ob s and are tht· ba s ic fo undation fo r future redevelopment a lo ng the-US I corridor·. 2.2 SCOPE OF WORK 2.2. l Purpose The p urpose ll f .his section o Cthc RFQ is 10 highlight Lhe prufessional sen·ic-es lo be provided under the General Planning Consu lting Service contract by !he three (.1) tim1s sclcctc<l. The sckcti;d ·'Consulta n l{sf' w ill act as a technical re s ou rce for Town Staff. The selected ··Co nsL elti ng Tcam(s) .. s hal i have the capab i lity and ::xperience to intcgrnte ba s ic planning r ractiCL'S (suc ia l. envi ro nmental and <.:CL1nomic disciplines) tu pror-.ctiH'l y C"ngagc resident~ an d inrcrc-sted :-.cakelioldcrs in t h e Tovv·n ·s planni ng decision-maki ng prOCt'ss. The pruposct! ~cchnical sta ff should bc cumpost~d o C c xpericncc<l certified planners (AICPs) with multi- discip lina ry hackg:rnttnds Lhat includes . hu t is no t limik·d to. land use p lanning. project imp lem enta tion . l and dc,·e lo rrnenl regulations, <:omprehens ive p lan ning. en vironmental p lanning. 1ransponatio11 plann i ng. and economic analysi.s. The sen·ices wou ld be project sr,L'C'tfi c ( i ncl uding co:-.r r<.:;.:L1vc r y assignments) and will k as signed on a \-Vork-ordcr hasi:,,. The follllwing p ro,·itli.'s a descrip lilln ul" the professional services that sc-kch:d "C ons u ltant(sf slrnlf pro,·ide Lhe Tmvn of Cutler Bay under 1his contnll:l. I. 3 . 6 . 7. t<. 9. 10. (ien eral pl ann i ng, s ervices Concurrency RL'Vicw Land ust.? a nti Loning analysi:,; Trnn s ponation studies Fm iromm:n 1al studie s ( Rrown!idd Redewlopment ) Plan and pe rmit review (inc l udes inspections services ) Natura l a nd L'.Ultural res o 1rc es asse ssment s \Vmcr resources pla nning Puhl i<: outrcael1 ::.upport si:n ·iccs Rev iew landscapt' plan In additi o n. 1he "Comultant(s ) .. may be asked w assis t the Tow n in proj ect ,:oord ination meeti 1g s w ith t i t her munifipa l itie s. regulatory age nc i~s . ckH~lopers. a nd loca l and state go vi:rnmcnt s. SclC"ct'd "Co nsultam(:,,)"' must Jun c re adily availabk the technical ..:apabi iitii:~ and in-house rcs OLtrces w m eet the rcquiri:rnent:-. or thi s scope. RFQ # l7-0n "(irnernl ['lanning St•niccs·· -1'.rlo'I ~~-r 21 21 37128 2.2.2 Scope of \\-'ork Professional Services I . Cien1:ral P!annirnJ: Services Siii.:.• Pl an preparation o r rc\·it:w: Growth \-lanag cmcnt Plan ( Furnrc Land L sc i'vl ap) amendmen ts and /or re visiun~: Land Development Regulations upd ates: draft ing oi" z oning ordin anee s and resolutions: s ustainabi lity ana lysis: green mast er planning: annexa l ion stud ies: ne igh bo rhood planning:: an d ho us ing. need s assessments . Rcvin\ the Town·s existing comprclH:nsivc· p lan requirements and land dcvdopmem codes Cur adequ:.He pu b lic facilit ies and servic~~ in rnnjunction wit h the recen l legislative changes under Ch.1pter l 63 .. ~ I XO F.S .. and rec om men d adjus!rncnb or mo di fkations . In addition. the repori ,vi ii analy-7e the po tenti a l <:.osts an(fior benefits t o t he Town of ,1dopting adjustr.:d levels -of-;;crvi-:c: s1amfard s fo r tra nspon a t ton. incl ud ing lv1 iami-Dade County pol it·ie s that affrct the TO\•vn·s road ·1crnurk. Thi? analysis and re com menda tio ns shall co nside r the cost and a dministra Li vc impach of spccifa: cUIIL'Urr cncy requin::m cnb cnumerated LLndcr Clwpti:r 163.3 180. F lorida Statuk~. T he report will also re cmmnend opr ions [i:,r a Concurrency \-1 anagl:rncnt Sy,acm . The Con sultant w ill d eYL·lop the option sclcl:ted hy the T o ·wn for 1 rnplementat ion . Lan d Use and Zoning Ana!vsis Prqn1rc am.l.,or re\·icw land LISC and zoning ana ly,i~ to ensure that tile Town 's Grnv,.-th \.fanagerm:nt Plan and I.and Developm ent Regula li uns ( L DR~) are kept ·u1Ten1 wi th new gnl\v1h and d en:-lupmrnls \\ iih in t!w Tmvn . Review· de\elopmcn! pr Jp osais io v .:rif~v L:u rnr atibil iry with th e Tm,·n's co nn11 Tcnry tlm:;;ho lds and n:quin:rnent s sel in the Growth jl.,fanageme nt Plan and adoptt'd L DR s . 4. T ralTic and Transportation SLudie:-. Field data ro lkction and a na lysis for th e preparation of tra ffic studie s includi ng . but not li mi ted w : lntc r:,,C:L'tion and ro a d way capa ci ty analy sis: :-;i gnal ,var rn nt sn1dks: signal tim ing analysi:,, aml desi gn: tra ffic c irc.ul alion stLLdics ; traffic calming st udic:,,; trip generation: i'ortTasti ng a nd as-;ignmrnt ; as we ll as pm c:rn enl mark ings and signing. i \ll traff ic stud ies prep,.lt'L'd Clr re vie wed hy t·l1L· Sc kctcd "Consu!ta nt(q" mu st he signed and seakd by ;; Prn foss io na l F.ngineer regi~tered in the S tat e of Flo rid a. Environmental St udies /Brownfield Rcdc,·dopment) Pru\ ·<le planning :,,crvicc~ tha t incorporates J-loou protection. coastal a nd t1 u,·iai pro('l's:-.c~. structural a nd non -slnu.:t ura l shoreline m,magement pra ctic es, including green in frastruc.u r e and em·inmmcnral im ract a na lysis . Fic.:-ld da la l:OHection, s ite inv e sti gati o ns. en v ironmental ass essments and design as needed !o prepare n:.medi atio n rlan s for umkrground sto rag 1:.' ta nks . haza rdo us was te materia ls, asbesto' removal. wetland mit igatio ns, ~ndangered speci~s l',·a luatiorn, and permit arpticatio ns. Al l d0cumcnts to be s igned and sc-akd h y a Pr o fe ssio nal Engineer rq~i:-.tercd in the State uf F lo rida . RFQ # 17-011 --G~nerat Planning Srn"it'es" -fulo'f )!~f 21 22 38129 Pl,ins and Pcrmit Re vi,:\.,.· ( !ndudinsr lnspedi ons Servki::sl Rcvit'w plans and prnnils for consistency wilh applicable building and zoning co<les. f'irt' codes and Americans \\·ith Disahilitics Act n:quircmrnts . SL'h::dcd "Consullanl(s)" person111:I would work under the supt-rvision of the Co mmuni ty Dl.'velopment Director and Building Official of thl.' Town . The "Co11sul1ant(s)"" w ill make recornmendation(s) of approval lo the Town Community Dc\clopmcnt Director a nd Buildi ng Official chargL'd \Vith issuing permit!-.. 7 . \!atura i and Cultural Resoun:es ASSL'Ss111cnts Natura l tnfrn strnctun: is the intcrco nncctc d nL'twork of natura l and undeveloped are,Ls needed :u mainta in ,md su p port c'rosystems . Ide ntificat ion of damage to natural infrastrui;tme (also knu v,111 as green or susta inabk infras·ructure) as a re s ult of natural or man-made events. ldentifiL'ation L1 f arproac hL'S app licab le w the Town tu preserve, l~onscrV L'. rchabiHtarc or rcston.' lhc an.:a s L·u ltura l am! natural r csoLerCL'S. Devdopment of a comprd1en si,·c plan an d slrah:gie:-, '.o restore puhlic rt.>creat ional resources. 8. \\later Rcstiurccs Planning f'ri::paratiLrn Llf s rudi es anth ir plans to a ddn:-ss locai land use pohcies. lo cal land use prio rities. and \.\~Her s uppl y and qualit~· prioritks as it relates to water conserva t io n. Eval uate the TO\\ n ·s adopted wati.:r corn,crvatiun meas ure s . Sturm a nJ t1oudvv"atcr m~111agcmcnt ,tudies io p rnlecl recei\·ing \\·£Hers and the environm en t. t'rcpan: rnmm,m ica aion strategics and.'or protocol s io engage Town n:sic.knts and in H:restcd stakd,olckrs in the p iarrning pro<:css. Assist tl11:· Tov,;n staff coordina te c'vents. project rni.:ct i ngs and formal prcsen a i ions for speci fie project Llr CLll1llllun ity functions sponSL)red by t he Town of Curkr !Jay. 10. L:mdsc<.!pe Plan Re\ iew Preparation and rc,·iL'\\ of landscape p lans . inciuJing tree s l'lcction . rrcc identificat ion. ~n:.nvth charnc,c.-isti(·s anc..l rc:quircrrn:-nts (water. soi . nutrition). in s tallation and c:-.tablis h men!. as well as pruning and 1 ·1a111tenam:e . Landscape. tree. and irnga 1011 inspection for new ckvdo pom:nt pm_iccis . [f 11e(·?s:-,ary. the Town rL:s tTvt.:s the r ight lo exrand the list or requestcd service:-in order au meet srccif1c projcc1 rcq uin:1m:n1s arnbir technica l expc1tisc . E'1D OF SECTION RFQ Ii l7-06 "General Planning Sen ice s'" ~g.~1 14g,r 2: 23 39130 SECTION #3 RESPONSE SLBI\HSSION REOl.lIREl\·ffNTS AND EVAUJA TIOl\ Six signed (one original and live. bound copies} responses shall be suhlllilled in one sealed package, clearly marked on the <Julsidc "RFQ !ti 7-06, GENERAi PLANNfN Ci SFRVJCFS. The out:,ide of the sealed envelope shall a lso s how the name of the respondent. Al l responses rnust he rect:ived at the receptionist's desk in the TO\vn Hall located a t 107~0 Caribhean R!vd., Suite l05. Cutler Ray. FI. '.BIX9. by 2:00 P.M., on 8/30/2017, at whi.ch ,ime tlwir re~eipt will be pub l i c.:ly documt:ntt.·d by the 1\nvn Clerk or her designee{s). NO TF.: A "l\.fandatory'" Pre-RFQ Response tvkcting will be held on 8/2/2017 at 10:00 Al\·l. Loc ation: Cutler Hay Town Center I 0720 Caribbean Boukvard, Suite l 05, Cutler Bay. 1:1orida 33 l X9 . A ll responses must be received by the Town Clerk by the due date and time. All Responses received after t he due date and time will not be considered. 3.1 Rl::SPO"'lSI:: / (QUALIFIC .\TION PACKAGI::) PRl::PARATIOI\ [ac h rT:-.;pnnclcnl shall submit one (I) original. five (5) bound copies. and UI\(.; ( f) CD uf cm:h re spo n se. F.ach re~ponse slwl i be iimiled tu twenty (20) page s (papt·r size 8 .S"x l 1,"p ri nt ed on on iy one side of the paper, single or the larg:CT s pa cing, font size not less than 11) L·xcluding '.he cerrifa:ates . and . rpendices A. Rand C'. The sections sbail fo ll m\· the order giYen on the next page . !'i w t ,.vent y ( 20.) pag e l i mi t is fo r items l through 9 bekm·. 'Jo materia l other than th at lis ted in this :-cction :,hall bi: incJL1dcd in the response. I. c\ one-page rnver le tter i ndi(ati,ng the respond ent's interest in prnviding ·he ser\'ice s ·o the Town a nd a statement o n \\'by ihc respondent shou ld be sclecccd for the awa rd . Thc kucr ,;h a ll incluc.k the name o f the n;spondcnt and thu:,c u f the :-.ub-con~ultants . explanat ior o f Lhe type or t:ontrac t ual u6rreement between them . iC different [i·om that o f prime and sub-consultant. A rep1 ·cscntati\'(: who is au1hori 71:d IO contractually bind rhe 1·espo11dent s haH sign th is kttt'r. A one-page table uf contcnL:-. ilkntii):in~ thl: s1.:dion:-. anJ pagl· n mnbe1·:-.. 3. A om~-pa:,:c propo s(~d orga n i7a t iun chart identitYing. key profe s s ionals, tl1eir area(s) of r es po 1sibdicy and exten t of 1hi::ir H\,ail,ab i lity. 4 . A two-page history ni' key emp loyees (Prnjel.'l f\.fanager and Tasb ~.fanagers) who arc wi th the: fim1 and part icipating in the project. 5 . Lp to four j4) one-page rc:-umcs of till~ pi.::rsom,. inc.luding tbc p ropo sed pro_jcct man a ger. whi c h \\ ill be assigned o the: consulting team . RFQ /I 17-0t, ·'GeAl'l':II Planning Sen ic-rs" ~e-%,14g-'t'.: i 24 40131 (1. Up to two (2) one-page. t.abk s sho,ving all current and recently completed private and public (local municipal. counry . regional and state) sector pro_kcls performed by the members of the fL'am ro be used on th is project. Th e table shall include fo r each project : ( a) the kngth of the contnwt; (b) thL· sco pe of sen·ict:s prov ided : (c) th e type of cor1tract (pro bnno. retainer. project ba:-ed f"ct'.. m her); (d) specilic accomplishments, if any; and (e) a contact name, phone numbe r and e-mail address f;x each project. If the respondent team includes sub-consultants. there must be at least one pro_k,·t listed for ead1 sub-consultant. The resp o ndent may select suitable prujc,:t s, if the list exceed~ two-page limit. 7 . Cp t o two (2) one-page. narra1i n:s on srccific pn.~iL-cts compktec! on t ime and in budget v.;i·hin the past five (5) years. ~-Up to four (4) one-page descript illfls of project:,. pro\·iJ!ng st:n·iccs similar to thu:-,c ident ifi eJ in the ~cope of serv ice s over the la~t live (5) years. The empha~is shall be gi\'en to th,: projects in F lorida AN D the tasks rcrfc>rn 1cd hy the persons idcntifi.:d in abov~ in No. 5. · lJ. Ep to three (3) one-page copiL·s o f any prc!->s anic-ks, prol'ik:s, c(Hllmt:ndatiuns. awards and l,tmors . T h i: em phas is shal l he gin:·n h'> the projects cm11pleted in Fl m ida AND the prt'ljt'c.:ts u fthc persons idcn !i tied in \lo. 5 abuvc.:. JO. Six (6} Pages co mpleted A ppl'nd iccs A, B. and C (o ne in each submittal) and all prnofs o t· autb o riLation to tntns li l't tHtsinl's:-. in the State from the Florida SCL'rc ta r y o f State . for the rc.:sro ndeol as wd l as supportin g lirnh. 3.2 RESPO~SE EVALUATION CRITERIA T ht selection comm ittCl' will cvaluat(· the n·spons(~S based un the critl·ria and point ,·alue l isted below. I . Approat:h to H andling of Poh·ntial Pro,iects "~ Timd,im~ss fndi cat t· Fi rm s u ndersta nding o i'the ·fov. .. n's needs and projc-:is propo:-.ed . (20 Points) 1 Qualification of ProJect Team Credentials and acrnmplishrnt·nts of' the prnpo:,;ed Leam rm:mbers . l.l rhun Planni ng credenti a ls and accomplishments of' key men,bcrs or th e tl"am . (25 Points) 3. Previous Similar Pro_jerts & Refen•n ct~s L .\[1L'ricn,:c an d backgruu nd in pro,·iding si mi lar nrnni eipal scrv tee s an d past pe rfor mance . inclL1ding but not ltrnitcd 1(). fo.miliari [y with loc al. swtc and federal regu latory agencies procedures m.d requireinen ls. QualiLy of Lhe projects and acc orn pli silm enls of ti1L' n:sponde nt(s) in pro v iding similar serv ices to cnti1ies co mparab le to th e Town . Respon d ent 's track reco rd of on time and within budget prn jeL:t performan ce . (25 Points) RFQ /i 17-0n "G roernl Planning Sen ice s " ~f18rl~•f l : 25 41132 4 . Qualifications of Firm To include years of munic ipal experience. abilily , caraci ty and skill ot' firms(s) aml personne l tu perfonn. inducling timel iness , stability ai1d avai lability and liL·t·nses. (20 Points) 5. Submittal Package Compliance \Vilh t he response preparali nn and submission requirements . (IO Points) 3.3 SHORT-UST FOR ORAL PRESENTA.TIO~S AND fl~AL. SEl..f.CTIO!\ /\ selection rnmmitti:c will n.:,·icw all submittals and devdop a short-list fur oral presentations. lt is anticipated thm the !np thret· (5) respondents wili be short-listed. :\II rcspo 1Kknts and their kams s hall bi.: present at th-: ass igned time for a 20-rn inul~ prese nta til1n folh.1wed by up to a t~·n ( l 0 )-minutc questions-and -answer session. T he respondents arc c1H.:uuragL'd to bL' represented un ly by the Project \.1anagcr and key sraff iJcntificd ir1 tbc rcsponse. Additional de tails on the oral prcsrntatiuns may be prnviJed to the shtirl-EsLt·d :-c:~ptmdtnt:-.. The n r.:il presen la !i on v,,iH he wurth L,\cnty-Jive pcrcenl (~5"·i,) in l hl'. final scoring and th .. · responsl'. w 1ll lx ,vort.h ( 7 5% ). J.4 PROCESS OF SELECTION AND NF.GOTTA TIO:\ The Town rese rves rhc right to make mu ltiple awards pmsuant to H1i~ :-ol il'itation. After s hort-listing of rcspondl'.n ls dcemc d qualified by the selection commirtcc , oral presentations and re-ranking M the 4ua]jfied respondent~. it is anticipatt::d the Cmmcil will authorize ncg()tiations with the tor three (.1) n.:spondi:nts . /\ fkr succi:ssfol negoliaiion. th..: pmposed ilg reement(s) shall be pre~ented to the To wn C1..1trnci! with a recommcndaiion for ,l'xard and C\CL'Llt ion . If ..:ontract negot iation s fail with any Proposer. the Town nrny und1:.·rtake :1cgotimions with alternati v e rc.-:pondcnts. Any award shall be sub_j(:ct to execution uf an agn::cmcm in form and substance approved hy the Town 1\!tomcy. E'lD OF SECTION RFQ /i 17-0n '"Ccncrni Plann ing Services" ~2llo'f lisf' r 2 : 26 42133 SECTION #4 OTHER CONDITIOi\S 4.1 TER!\I or f:'IGAGEMEYf The term:-of th is agrl'cmcnt will bl' for thrl'c (J) years. with the option for the Town to L'Xlcnd the agrn::mcnt for an aJdilional three (3) onL:-yca r tcnt1s . Tht.· To\vn may tt.-rmiriati.:: !he agn..:ement with a thirty (JO-days) notice withou t rrm iding cause. 4.2 PER i\:IITS, TAXES, UC[NSF.S T he Consultant shall.. at its own expense. obtain all necessary rer-mib. pay all lkenses. foes and taxes l'L'quircd to comp ly with a[l local ordinances. Sratc and Fcdl'ra l taw:'i. rules. rc1;u!at iuns a11d pruks:,,iuna l stamlards t hat arp ly tu the agreement. 4.3 LAWS, ORDINAI\ICES fh: (.\m~u!tam shal I observe and co rn ply with al! Fedc:ral. Srnte and l,1cal laws. ordinances. ruks. rt·gulations a nd p ro fession a l swndards thm apply to the ag reement. Prior to execution o i" an agreement with the Tmvn. the Consu It ani shal I prllv itle cerli ficales 1.·\·idcnci11g insur::111t.:e con:rugc as required hcrcun!kr from companies au!hori7L·d t<.1 do bu~ine,;s under the law~ of the S tate of Florida. The: ccnifkates shall dearly indicate that i he Clrnsultant has obtained insmanci: of the type. amount, and i.:lassifirn!ion as reqt1ir~d and that no material change or cancd la tion of the insurance shall bl' cffrctive \VithoLtt th irty (30) Jays pri or written nuticc tu the Town. Comp li anc e w ith thcsC' r·equiremcnh win nm r e!i l.'\C' the Consultant 01· its liability ant! obligatioris under the agn:emrnt. Thi.: Con:,ulran i shall ma intain ULtrini; tile tcr111 of the agn:cmL:nc ~wndard Profr:-siorwl Liability insurnncc in the minimum arnoun t or one-ni i ll im1 -do!lars ($1,000,000) per C)CCUITC'tlt:C . The Com,ulwnt sha!l maint;.iin during th(• lik ol"tllt' a~r\:·erncnt. rnmrnucial ~cm.:ral li ab il ity. including contrnl"luai liahihty insurance in the amount or nne-rnillion -<lolla rs (S 1,000,000) rcr octlin-cncc tti protl'ct it aml thl' Tmvn from claims for damages for bodily and persona! inj lo:-y, irn.:luding: \vrongfol death. as \.veH as from claim!; tif prope1ty· Jarnagcs whid1 may arisc frL"►lll any operatfon:; under the agreemi::n , v,·hei her such operatilrn'-be by the Consultant 0£' by anyone <lir L'Cfl), employed by or contracting with thl' ConsL1ltant. The Consul tan l sha ll main tai n. during the life lif the agrt~ement. comprehens ive autornobik lia hi li iy in~u ·an ce in the minimum ,,mount of five-hundred-thousand-dollars ($500,000) rnmbin i.:d single limit for bodily injury and property dal!lagl' liability· to proti::ct it from claims for damages for bodily an d persona l inju ry . includin g <leaLh, as w d l as (i·om claims for property damage, which may ari,;c l·i·om the m\ncrshi.p. us\.', or maintenance l>f owned and no n-o\.v ned automtibiks. ill(;luJing n:n1ed automobiles whetilt!r s m:h operations be by 1he Consu l tan t o r by anynne directly Llr indirectly -:mployi:d by t he Consultant RFQ /i 17 -06 "General l'lanning S~ntcrs" ~3-%'f 149-,f .! I 27 43134 Tli-.: Consultam slia l! maintain. during the li fe of the agreement, Worker'!-. Compensation [nsurance a nJ F..mp ioyer's Liabili ty insura nc e as requireJ by ]av" and in al least such amounts Cur all of ih cm pl oyccs as set out in Florida Statute 440 .02. The· ConsultanL shall also m ai ntain nth er required insuram::e cov e rage spec i lie tn lhe services to he rro\'ided as ma y be requ ired by the Town. E:\!D OF SECTIO:\ RFQ # 17-0n '·(;t•neral Plannillf,! Se rvicl•s " ~4~l4"g-•1"..!; 28 44135 APPENDIX A ACKNOWLE:DCE:\tENT, \VARRA"ITY A:\D ACCEPTA:\iCE A. Consu lt an t warrants that it is willing and able IP compl y \Vith a ll applicahic Statt.: o f flo rid,-1 i,iws. ru ks and n:gulations. 13 . Con-;u!tant warrants tha t it has read. under sta nd s and is will ing to co mply \Vtth all of Lh c n:quirc1tH'nls o f th e RFQ and the addendum :' addenda . C. Con su lt ant warrants th at it wi ll no t delegate or suhcci11tract its resro nsi h il itics under an ag rt'.t."mc nt. without the prio r writte n perm issio n of the Ccn111c il. D. Consultant \varrams that ali information provi de d by ii in connc,'tion with ih i~ s uhmitwl (re!>po n !>C) is t rn L' and u ccurak. E . CON TI NGF !\CY FF F. A\lD CO DF O F F THl CS \VARRA N TY : H.cs~x1ndenl \;,.arra nt:,; that ne ither it. nor any principal. --~mployee. agent. represc ntaii n :: o r fami ly membe r ha:-. prumiscd to pay. anJ rc~pomkru ha s not. a nd \.vii i not pay a fc ,-. t he arnuum of whicb is contingen l upun i hc Town o f Cutkr Bay a warding !he ,·o ntrac t. respondem warranh that neither iL nor any pri ncipal. emp loyee. <.!gent. r e p ri;~semmive ha~ pmc a rcd. o r attempted to procure. th e co ntr::ict in viol ati o n of' a ny of t he p rm ·isi o ns uf the rvliami-D ade County Con fli d of !nterest an d Code of Etl1ics Ordi n a nces . Further. resp~)ndent acknowkdges. rhat a violaiion of th is warramy will resul 1 i n th e terminat ion Llf rhc cont ract and forf-.·itun: of ft1nd s pai d . or !Li be paid. to tbL' rcspondem. if the respondent i~ cl1(1 !>cn for pi.:-rkirrnancc o f the contract. Sig na:L lre of O ffi c ia l: ________________________ _ Tit le : Consu ltant: Dmc : ---------- RFQ Ii l7-06 "(;l•m:ra l Planning Sen icrs" ~s-.\.!or14g,r::: 29 45136 APPEI\DIX B NO '-COLL US JVE ,\FFlDAVIT Stalt' or --------- County of ____________________ be ing iirst tluly sworn, deposes and say~ f hat: ( l i I [c 1:-.llL' b hl'. ( Owner. Partner. Office r. RL'J)r\:sentatiH: or Agent) of: ________________ lhe respondent that has submitted tht: attached (:~) Hi:,shi: i:.. fully informt>d re s pec ti ng the p n:J arar ion and conten !s or 1l1e attached propo~al and of all pcnincnl cir(un)~tan ccs n:spc ca ing su~h proposa!: U .1 Suc h proposal is gL·nuine aml is nm a co ll usi ve u r a '.->harn proposal: ( ·4} ~either the said respondent nor any of it;.; offict:rs. part ners. cm:ner:.,;. agenb. rcprc:.--cntati\'cS. empk,ye-:s or part ies in intere:,;t. includ i ng th is atfornt. have in any way colluded. cons pired. conni\ed o r agreed. d irectly u r indirec tly, with any other respondcm or any pe rson to submit a coilu~ivC' or sham res po nse in connection \V ith the work for which the attached propmal has been -;uhrnit ed. or lo refrain l1·u m responding in connec ti on with such work . or han: in any manner. din:ctly or indin.:c !l y. sought by agn.:crnenl 1)f collusion , communicarion . or conference w ith any respondent or person to fix the proposal :,;ubrnitted or (o se cure t hrnugh any collw,i on. conspiracy. con nivance , or unh1wf1.1l agreement. any ad\·ant agc aga ins t t he Tcn.1 n of Cmk r Bay. or a ,y pcr~on interested in the proposed wurk rcqu irc J . S ign.:d. scakd and d el i\·en.:d [ n the pre se nce of l3 v: (P rinted Name) (Title) App~ndix-B Pag.t:· I of 2 RFQ µ 17-06 "(;t•nera l Planning Sen ic:es " ~&-~'fl4g•f 2 i 30 46137 ACKNOWL[DGM[I\T Sta t i.:-of Flo ri da Countv of -------------- On th is _____ day of ___________ . 20!7. befrire me , thi;; unde1 ·s ign e d l\otar:., Pu b lic of the Srntc or Florida pers on al I y appcan:d an d w i1(1St' name( s) is ·are su bscribed t o th e w ith in instrument. and he /she/they rK kn owkdge that he she.·thc.:y eX('C ll ti:cl it. W[TNl:SS m y hand and official st'a! NOTARY PlJ BLIC SEAL OF OFF [C F : '\J(}[.A.RY PUBLIC. STA I l O F FLO RI DA (N ame (1f Not:a1·y Public: Pr int. St am r ur Type as ~-ommission ed . l o Pi:rsonally knmvn to me. o r o Producc<l identifica tion : (Type of ilkntifkation Pr(,duced) o Di d iake nn oath. or o Did not take-an oa(h . RFQ /i 17-06 "(;encrn! Planning Scrvicrs" ~f.,\Sf 14\p r 2 : 31 47138 APPENDIXC S\VORi\ STATEI\IE~T PURSl'ANT TO SECTIOJ\ 287.133 (3 )(a) FLOHIDA STATl!ES, 01' PLBLIC ENTITY CRn·mS THIS FOR i\-1 tv1UST BE SIC,NED A'.'JD SWORN TO IN THE PRESE NCE OF A NOTARY Pl JBLI C OR O THER OF F IC IA L A U THOR IZE D TO AD~1INISTER OATHS. l . This sworn swicmcm is submitted to cl1c TO Wt\ Or CUTLER BAY. l'LO RI DA Bv -------------------------------- W hos e busrnc ss addres:-: i~: i\nd ( if <1pplica bk) ils FcJeral Emph1ya ltknti1i::aLion Nu m bc·r (FE I N) is: _____ _ Tfthe c:ntit}' has no FEIN. include the Social Securi ty 'Jumber of the indiv idual signing th.is 2. l uml tTSLan J that a ""pLth lic e ntity crime" ii:-delined ln Parag ra ph 287 .1.B( I )(g), Florida Sla lulcs , m1eans a vic_1lation of a ny state or fodcral law by a person wilh n:spc(:l lo and din:t.:t ly re la ted w the t ransaction <.1f bus ine.-s w ith any public enti ty or ,vi th any agency o r po liti cal , ubd iv;s ion o f any l1th~,r Sm'c: or of th-: .L:nited Sta tes . indudiilJ. but not fimitcd to . an~ p!li f)flSa! or contrai:t for goods or scrvicL'., to be pw v idcd to any publ i c L'llti!y or an agency l)I" any poliiica i :--ubdi, i::.io n of any orhcr same M of 1hc Un ited Sate!:> and invo lving amitrust i"raw:l. theli. bribery. cul lusion. rac ket eering. conspiracy. or materia l m is repre:-entmion 3. l understand .ha t "·om·icted" or "co nviction'"' as defin.:d in Parng rapb 2R7. Ln(I }(b). Florid~1 Statutes means a tinding of guilt or a convict ion of a pub li c entity crime, with or w itho ut an ad_jt1dica tion of gui lt. in any fctk ra! or stale trial court of record relating to chargL,s brnugh hy indictment or infonnmion aft er .July J. 1989, a~ a re sult or a _jur y verdi ct. non -jury (ria l. or ent ry of" a plea or gui1 1y OI" nolo con te ndere . Appcndix -C Page I ofJ RFQ # 17-0n "GcneraJ l'lannin~ St·n icC's"' ~e.~rWJ'r 2: 32 48139 4. l understand that a n "affi lia te" as defined in Paragrap h 287 .1 33( i l(a). Flori d a Statutes. means: /\. A predecessor or successor of a p erson conYictcd of a publiL' entity crime: or B. An tmity under tltc contro! of any natural pcn,011 whu is .wtivc in rhc m;.mag~ment or the entity and who ha:--been com·it ted of a public entiry crime . The term "a ffi l iatc'" i ncludcs ,hose o l'liccrs. directors , cxecuti vcs . partners. shareholders, employees. members. and agents who are active in the management of an affiliate. Thi.: (Mnershi.p by one person of shares con s tituting a comro!ling interest rn another rcrsun. (1r potding of L'quipmem or incomc among person:-when not for fair market va lu e un J cr an arm's le ng t h agreement. ~ha ll be a prirna facic case that on e person L"llllln>ls ano ther person. ;\ pe rson \\ ho krnw,·ingly enters into a j o int \enture with u person who has been com ·i ctcd of' a public enti ty crime in Florida d ur ing the preceding .:H, months shall he considered an affi liate. 5. I um:krstand that a "'pcr:,un" as '"foflni:-d in Paragra ph 287 . l JJ( i )(c). no r ida Sta t utes. means any natural pcr:son or entity organized unucr thc la ws or any srnrc or of the United States with the lcgai power to enter int o a hin<ling contrc:tc! .:ind wh ic h pm poses or app l ies to rrorose on contrnc ls for Lht' prm is ion or g()ods or services Jet by a public entity. or wh ich oth t'nvise t ransact~ or applies ro tran,;Kt business ,v ith a public em ity. The term "pl.'rson" indudes t h0se l)J"tit.:ers. dinxtors. ext~cutivi:s. partners. share ho lders. emp lo:fees. member~. ,rnd agL·nts \Vhu arc active in managcm.-m of any ....-m iiy. Signed. :;cakd and de livered In tbL: presence: By : ( Pn ntL·d Na mc"i (T ille) RH) /i 17-0h ... (it~nentl i)la.nning Sl"r-,,·ices·· ~~%'r ~ty., r :; i 33 49140 ACK!\IOWLEDGME!\T State or Florida County of ________________ _ On thi:-. day of . 20 l 7, bcti)rc me. the undersigned Notary Publi c Of the Stale ()i"florida personaHy appeared _____________ _ and whtlsc name( s) i~'are subscribed i o the \Vi thin inslrumenL a nd ht~,'s he .ith ey acknowkdge !hat ht'-'she/thev exectatred it. \V ITN LS S my hand and off,.:ia! :c.ca! NOT ARY PUULIC SL.AL OF O!TlCL: ---NOT ARY PUBLIC STATE OF FLORIDA -(Name of Notary Public: Print. Stamp or Type as Cnrmn issione<l.) o Personally known lo rnc: or o Produced iden ti ficahon: (Type of klentilirntion Prn<llli.:edJ o Did Lake an oath. or o Did not take an oath. Appcridix-C Page 3 of 3 RFQ # 17-0n "General Planning s~rvit-~s" gl:}.,'!trr~g" r ·.! i 34 50141 CONTRACT FOR GENERAL PLANNING SERVICES ATTACHEMENT B NON-EXCLUSIVE PROFESSIONAL SERVICES, TOWN OF CUTLER BAY AND CALVIN GIORDANO & ASSOCIATES, INC 31 of49 35 51142 NON~EXCLUS0VE PROFESSIONAL SER.VICES AGREEMENT "GENIERAL PLANNING SERVICES .. CONTiNURNG PROFESSIONAL SERVICES TlilS AGREEMENT. made and entered into this /..5 da'l of A{,v~mhvr..:i.ol 7 between the Town of Cutle1· Bay. hereinafter referred lo as "th~ '·town ... • and. Calvin, Ciordanu & Associates, Inc .. heri:inaftcr referred to as Consultant; RECITALS: \\'hcreas. this shall constitute a continuin!t conlrac1 pursuant to Section 287.055. t.S. l\ow therefore. in consideration of lhc promises and the mutual covenant~ he1·ein contained. the panic:,; ugree as follows: I. The specific nature of the St)TYices w be pnwided by Consultant a!'e t)utlined in Exhibit "A" attached hereto and incorporated herein. and arc further outlined in 1hc 1cxt of Town's RFQ fJ i 7-06. f-or services performed in accordance with the provisions. of paragraph one above and Section II bclO\\, the Town 5hall pay Consultant in accordance with the terms and t:onditions mon: fully set out in Sections V and VI. SECTION I -TOWN OBLIGATIONS The Town agrees that the Town Manager or his authorized dcsigm:e shall furnish to the Consultant any plans and other daia n:adil) available in the ··1 l)Wn files pertaining to the work to be performed under this Ag.rci.:ment. Information shown on such plans or data shall be that which has been made availabk to the Town. and shall be provided to the Consultant. Such information is furnished by the Town without guarantee regarding its reliability and accuracy. The Consultant shall be responsible for independently verii)·ing such infonnation if it shall be used by the Consultant to accomplish the work undertaken pursuant to this Agreement. The Consultant may be compensated for any necessary verification wort... requested by Town. subject to the express written authorization of the Town. The Town reserves the right to certi!Y the accuracy of infonnation provided by the Tovm to the Consultant When such certification is provided in \vTiting. the Consultant shall not be compensated for i:1dependent verification of said information. SECTION II -PROFESSIONAL SERVICES (.a} Consultant shall perform professional services for the benefit of the Town in connection with and as envisioned in the Town's RFQ # 17-06 General Planning Services. The consultant shall be issued P1Jrchase Orders by the Town as the need for services arises, covering in detai; the scope. time for completion and compcnsaticm for the work to be acc<)mplished. 111 case of emergenc_y. the Town reserves the right to issue ordl authori7.ation lo the Consultant with the understanding that written confirmation shall follow immediately thereafter. RFQ #17-06 "'General Planning Services .. Page I ofi4 32 of 49 36 52143 The Consultant shall submit a proposal upon the Projeot Manager's request prior to tho iw of a Notice to Proceed. No ~ shall be ma for the Consultant's tinus or services In coDJJeCtion with tho prepanmon of 811'.f such proposal. The Town shall confer with the Consultant beftJre any Notice ID~= is isllled to dlscua and agnie upon the seope. time tor eompl~ and fbe for services to be rendcnd pwsuant to this Agreement. (b) In connection with pro(essionaJ senrkles to be rendered pursuant 10 this Agnemen~ the Consultarlt1\utbez'qreesto: 1. Maintain an adequate staff of qualified personnel on the \¥Dl'k at all timas to ensure its oompledon within the term specified in the applicable Notice to Prooeed. 2. Comply with any Federal. S1ab2 and kaJ govemment laws, ordinucea, processes. standards, rules, mdera, lie. applicable IO the \Wik . . 3. Coopmde tuUy with tho Town in tho 50hecfuffng and coordination of all tasks and p)Jasea of the wodc. . 4. · Prepare necessmy doounrents. 11 required or requeste4 for all applicable agencies idcluting Nplatory requirements and permits. 5. Report the status of the work to the Town upon request and hold pertinent data, ealwladons, field mas. records, sketches, procedun,s. propMals. MOrds, 111d other ·work products open to impec1ion of the TO'Aln. 6. Submit ibr Town review oomplltations, sketuhes, and other data representative of 1he work"s progress at the percemage stage& of completion which ma.y be stipuJated in the applicable Notice to Proceed. Submit for Town approval the final work producl8 upon Incorporation of any modiflQltions requested by die Town during any previous review. ·1. Be availabJe at aU teaSOMb1e tunes fir pneral consultation and advice tlmrup the effeotiw tam oftbisAgleelnent.. a. Confer with the Town Ill any tiuu, during the fiu1her development 1111d implementation of inaprovern01HS fbr wlrioh the Conswtant bu pn,vkted professional service,• to interpretation of plans and odlOl' doc:uments, com,i,,tkm of mrors and omissions and prepoation of 111J necessary pl• thereof. The Consultant shall not be cornpeniated for the correotlon of errors and omissions tu the IIXlalt that those errors and omissions are the respo~ of the Consultant. 9. Perform all ltJ'Yicles in a c:ompetentand stilled manner. UC'nQN m-BQ!EQULI OJ WORK ANDJIME BORCQMPLBTION (a) The Town shall have 1be sole right to determme assignment of work and on which unh$ gr seadons of the work 1he ComuJtaat shall proc:eed and in w!iat order. Writtm Purchase Orders issued by the Town shall cover in detail the scope. time fbr cmnpletion and hl1ent of reque&ted services and shall serve to authorize the asai,nmm of work outlined in f.pl"bit "A•• or nd'eteneed in paragraph I of the Recitals to this Ap:emenL Rf'Qll7-06 '"Ocncral Plmmiag Semc:es" Page2ofl4 asor49 37 53144 (b) The services to be rendered l1y the Consultant for each tection of the work or upon the as.tlanment. uaU commence upon raceipt of a written executed Purc:balle Order and/or a notice to proeeed (1he om'Po) tom the Town subsequent to the execution of the Asreement. and shall be c,ompleted within the tlmc stated in the Purohase Order or the NTP. (c) A NUOnable exienslon of time shall be granted in the event time is a cWay on the JJlll'I of the Town in ftllfillfng its part of lhe Aa,:eemem or should a Force ~eare, as defined in Section IV hereof; render performance of the Comukam11 dut.iea impossible. Such. mdlmsion of time shal1 not · be cause r« any claim by Ille Consultant filr ex.Ira compensation. §ICQON 1!-IPBCJ; HN1PB1 {a) Fmce M,Qeure shall_ DUian an aet of God, epidemic, H,ghtio& ~ :ftrei, explosion, hmric:ane. flood or similar occurrence. strike, an act of public enemy. or blocbde, inaorteetlon. riot. general ll'IISt or restraint of government and people. civil disturbance or similar ~urrence. which has had or 1111)' reasonably be expected to have a material adver.ie effect on the rights and obligations under this AgNemem. and which, by the edl'Ci&e of due diligence.. such parties llhaJ1 not have ·been ~e to avoid. Sueh acts or evtms DO liQT l'NCbUJ:m inclement weather (cxcepl as noted above) or 1he acts. or omlsslom of subconsuJtants/subcoritradurs. third-party consultanW'contractors, materialmen. suppliers, or their $Ulx:antraatars, unless such acts or omissions are otherwise encompassed by the"definitton set fbrth above. (b) NQ party __, shall be liable fi>r ifs f«i[ure to nny out its obHgations Ulm' the Asnement during a period when swm part;)' is renderm unable. In whole or In part, by FOftle Mllieure to cany out such obligatiOltS, but the oblipdon of 1he party or parties iwyln,g on such Force Majeure shall be suspended onJ)" durin, the comlnuance of any inability so caused and for na longer period of said llltxpeeled or unconbolla'ble IWlnt, and such cause shall, so far as passible, be remedied with all reascnable dispatch. · (c) lt Is further asreed and stlpulated that the •tor any party hcretu to excuse its failure to perform by reason or Force ~elll'e shall be C011ditloned upon su.cb pai1y giviag to the other party or parties. written notice of its assertion that a Force Migame delay has collUDlfflmd within ten ( 10) working days after such IXllJIJDllDCell unless then, exists good cause h failure to giw such notice, in which event fail~ to give such nOlic:e &hall not pn;jud.ieo any ('8d¥~s right tu justify any nm-peri\Jllnance as CIIW!led by Fora= MJieuro unless die ftunire to give timely netice ca11Se$ material prejudice to the other ~ or parties. · ! SECl'J.ON V-CQMPENSADQN (a) The Town agrees to pay and 1he Consultant aareea to accept. fbr sadlfilctory performance. as detennlned soley b)' the Town of seryices rendered pwsuant to this A,greement, lnoluding work as stipulated by Seelian U -Prot\lsslonal Services, and all -prelhnlnary and.I« Incidental work tber8to, fees computed in m:cordana: with Exhibit T the negotiated $OheduJe of rates. a copy of which Is attached hereto, or as Gtherwiae set fortb in 1he Purdlase Order for the speclftc work. (b} Reimbur.sement far die nmonable and m,ci:ssmy expenses of the Consuhant itrposlap. copying, long di.stance telephone oal.ls. document rqnductlon, and audtori.acd trawl 1.JUV be provided in accordance with the Pun:ha&e Order. · RFQ#l17-06 "Geaeral Plamtlog Semc:u" Pllplofl4 34of49 38 54145 SECTION YI-PAYMENTS Unless nq.otialed and otherwise agreed to. lhe Town shall make monthly fire payments to the Consultmd', compuled in accordance with Section V, tor all work perfonaed during ihe previous calendar month for work whiclt Im been aisned by Town t.o CoasultanL The eo.albmt shall 8Ulmlt duly cmifled monlhly invoices to the Town in the amount due for services perfbnnod to dam BDd hduding any previously authorized ~le expemes incurred dudna the Jnonth. For Jump sum assignments. invoioas shall be ba,ed upon the pen.,.,,.... of work completed at invoice date. lnvoices · shall be p~ pursuant to Scotton 218.70, Florida Statutes. SECTION VD-SUBCONTRACTING The Consultant shall not subcontract, asstan c,r transfer any -work under lhis .Asteement withuot the prior written consent of tile Town. When applk:able and upon RCeipt of such COD!Hllt in writing, the ConsuJcant shall cause dte names of the firms responsa"bJ.111 tor the ma.ior portio11$ of ear.'lh sCip111'811, specialty of the work to be lmerled ia the perlinent documents or data. Any .sub-consultant shall be subject to all llffllS and condidons of this Agreement. All imwrance certific:ates pertaining to suoh ~tants shall be provided. ID the Town 1JfJOD issU11DGe of a Pulubase Order or'NTP. SECTION YID-IXTBA WORK In the event extra work and/or expenses are necessary due to changes requested after the applicable portion of the work is approved by cite Town, such eldnl work shall ~ fhe subject of an additional Purchase Order or a modification of lhe original Purchase Order. SECTION IX-APPROYAL . . The Town qNeS, within thirty (30) U¥S after delivery, to approve, ndect. or return with indicated suggested revlBions. or recommendations, an acbedulu, submi.ttals or other written communications submitted by lhe Consulran1 to the Town fbr approval. Such IPPJ'Oval. revisions. or recommendalions by the Town shall not relieve the Consuk:ant of responsibili~ fbr the compleceneu or correc111es:s of the work. SECTJQNJ-RIGRJOf DECISION§ {a) All smvlces shall be parfimned by 1he Consultant to the satiafimtion of the Town's Prqject Manager who shall decide an questions, diffloultles, and disputes of whatewr nature, wbioh may arise under or by reason of this Agreement. The monitoring of the prosecution and fulfillment by the Comul1a1JI: of the services hereunder, and the c:baracter. qualH,, a,mount and value tJKnof. are within lhe Prqjed Manager's authorily. The Project Manapr's decision upon all elalms, questions, and disputes ahall be final. condusl-ve, and binding upon the part• Junto unless tueb determination is arbi1nuy or unNUOnable. · (b) Adjustments of compensation and time fbr comp1don of services hcmmdt,r because of any rmvor ohanps in the work that mipl hec:ome necessary or bD deemed desirable, as the work prosral'5 shall be: left to the ab.soJutll discretion of the Project Manager. In the ewnt that the Consultant doa not eoncur with the dacisions of the .Prqjeot Manager. the Consultant shall pnant any rmah objections in writing to the Town Maaa,aer. The Project Manager and lhe Consultant 11iall abkfe by the decisions of the Town Manapr unless arblUary or unreasonable. This paragraph does not cxmstitum a waiver of either party's right to im,ceed in a co11r1 of compemntjurisdiction, subject ID the standards set forth above. llf'Qi#l7-06 "'Ocneral Pl'anamg Serricu'" Pap4ofl4 39 35of49 55146 pcgOff JI-9VP§IIIP9E DOQJMRffli All n:ports. ~ plans. speeifloadons. 1118p9. ~ documen1B, deaigns, and/or other data (the ''Dooulne1.t511) developed by the Consv1taat pursuant to 1his Aareement sbaD become the propert,y of the Town without restrictions or limitations upon their 1111 and shaU be made a\lailable by the Consultant at any time upon request by the Town. Reuse of such Documenrs by the Town fGt any purpose other than that for which prepal'fd shall be at the Town's sole Ti& When oam indtvidual secdon or asignment of work requested puramnt to this Agreement is complete, aD of the abo~ Doeuments shall lte deliYeNd to tha Town. The Jewl ofinfbnnatlon req'Dffl!d to be pn:>Vided at the campledon of an asslaned task shall be specffled within the Parohuo Order authorizing tbe WGrk. §ICDON IB-IIPSEOr DOCIJIIENT8 The CODS11ltant may reuse data :tom other sedioDs of the work included in this Agreement provided l.rn.,1oV81tt material It deleted, The Town 8haJJ not accept any reused dala containing an excess of irrelevant materiaJ which has no substamia'I connection with tbe applicable porli.on of the work. SECTION XDI-NOJlQil Any notil,-. :repads or other writmn «mDll'UDications fi'om tbe Consultant to the Town shall be cmlSideml deliVIRd when posted by aerdfied pail or deHvtNCI in person to tbe Project Manager. Any n~ niports or odmr ammmmicattons from the Town to the Consultant shafl be cionslden,d delivered when pmted by cmtifted mail to the Consultant at the last addre.t& Jeft on fi1e with the Town or delivered in person to said ConsuUant or the Consultant's authorized repNaentative. SECTION XJY-AUDn RIGHTS. UDN1'IQN 91 U&OUI The Town, the Florida Depanntent of Community Aft'aim. the U.S. .Di,partment of Housing IJld Urban Develapmmt. tba Campln)Jler Genm:al of the Unikd States, 111d any of 1heir duly authorized representatives JllefflS the riaflt IO audit the :record8 of the Consuhant related to this Agreement at any time during the prvsecutiGn ofche work inohtded mnin 8Qd fora period ofdtM years afwr-final payment is made. The Consultant ..,cos to provide copies of any n,cords necesmy to substantiate pl)'ment requests to the Town. The Consultant shall retain all RJOOrds relating to this Col1tract for four (4) years aft8r the Town makes final paymem amt an Olberpendma mauen me c1oaet1. SECTIQNXV-.PROBIRITJON A,GAINSTCQNTlNGBNT nq The Consultant warrants that no companies orpenons. other than bona fide empJoyees woddng sole]y for dte Consubant have been retained or employed to solicit or secure this A&reement or have been paid or guaranieed payment of any tees, commissions. pa,:enraae rees. gifts or an)' other considerations contingent upon or resulting tfom the awanl or making of this Agreement The Con5u1tant abo warnmt5 that no Town penonnel. whelher fbll-tn11e or part-dme emp[oyees, or offl.oers,. bas or shall be :nained or employed la any capacity, by the Consultant or tile Town authorized suboonauttua. to accompJish tbe work contemplated under the terms of this A@reement. For breach or 'lliolation of this wananty. the Town shall have the right to annul this Agreement without Uabffity. RFQil7-G6 "General PJanniDg Servfces• Pap5ofl4 380149 40 56147 SECTIONIYI-TABMINA'!lQNQF J'IIIIAGPPQ;NT (a) Thia Aaroeinent may be terminated, in whole or in part. in writing. by either party in the event of substantial fitUure by the other pmy so fillfill It$ ohliplions under this Agreement through no fault of the termJnatfng party, provided that no termimlion may be effected tmles8 the other party is given: (1) not less than ten (10) adendar days written notice (delktered by certified mail, return receipt requested) of intent to terminate; and (2) an opportunity ibr consultation wlth the terminating party prior to termination. If mminalion fbr default of lhc Consultant is effected by the Town pursuant to .....,..,h (a1 Consultant shall be paid only for all work satisfactorily completed prior to the notice of termination. Consultant shaU remain liable for the damaaes. if any, caused by its default. (b) This Agreement may be tcnninatm, in whoJe or In par\ in writing, by the Town for its conveoienee, provided that the Consukant is afforded the same notice and consultation opportunity specified in paragraph (a) above. Only Town has the unilateral right to taminate for its oonvenieaee. Consultant recognizes. that other covenants of the Agreement serve as consideration for and support this unilateral right of Town. If termination for amvenienee is eft'eeted by the Town., an equitable adjustment in compensation payable to Consultant shall be made, which equitable a4justment shall include a ntaSOnable profit for services or other work already properly performed prior to the notu:e of inlmt to 1a'Jllinate for wliidJ profit has not hem aln:ady inoluded in an invoice. For any such termination for convenience, the equitable adjustment shall provide for payment to the Consultant lbr services rendend and expenses incurred prior to receipt of the notice of in1ent to terminate. in addition to tennination settlc:ment costs directly and reasonably incurred by the Consultant relating to commitments (e.g., suppJiers, BUbeontraotors) which had beGome irrevocable prior to reeeipt of the notice of Intent to terminate. Except as e>t]M'eSSly stated above In this parapph (b), Town shall have no fiudler Hability to compensate or pay Consultant. (c) Upon receipt oftenmnatlon action under parasraphs (a) w(b) above, the Consultant shall (1) promptly discontinue all atTec1ed work (unless the notice directs otherwise) and (2) deliver or othc:rvvile make available to the lown all data. drawings, repodS specificalions. summaries and other such information, • may have been accumulated by the CmuuJtant in perfbnning this Ap,ement whether completed or in process. (d) Prior to termination. the Town may take over the work and may award another party an Agreemenl t.o c:ompka the work described in this Agreement RPQ#l7-D6 "Oeneral PJamdng Scm:g.& ,.,ott4 37 of49 41 57148 (e} If, after terntinatio11 for &ilure oftbe ConsuJtant to fulfill conlnelual obligations. under par8IJ8pb (a) above, jt is dmmined that the Consultant had not taUed to fulfill contraotual obligations, the termination shaJI be 41eemed to have been for lhe convenience of the Town. Jn such event, adjustment of the eontnwted price shall be made as provided in paragraph (b) above. (f) The parties may also terminate this Agreement by mutual written agreement. SECIION XVD-DIJRATIOM or AC:RBMMJ: This Agreement shall remain in fill[ filtce and eWact tram exeoution as 5bad. in RPQ #17..06, SKdon 4. I. and for an uncercain term tlmreabr as a continuing contra.et. subject to termination an.def Seed.on XVI. SECTION JVIII-PDBLIC DCORDS LAW a. Contractor agree&· to keep and maintain pubUc records in Contractor's poa:nssion or coniroJ in conneotion with Cuntnwtor'S performance under thJs Agreement. Contrac10r addhionally agrees t.o ~ply specifically with the provisions of Seotion 119.0701, Florida Statutes.. Contrac:lor shall ennm, that public records that are exempt or conficlentlal and exempt from public reoords disoloame requirements are not disclosed, exoept as authorized by law, for the duration oflhe Agreementt and following completion of the Agremnent until the nwnls are transferred to the To'Wlt. b. Upon request ttom the Town's custodian of public records, Contractor shall provide the Town with a copy of the requelted reuords or allow the records to be inspected or copied within a reasonable dme at a cost 1bat does not ex1>eecl the Wit provided by Chapter 119, Florida Statutes, or as oth.envise provided by law. c. Unless otherwise provided by law, any and all records, including but not limited to roports. surveys, and other data and documents provided or created in connection with this Agreement are and shaD remain dte property of the Town. d. Upon completion of this Agmement or in the event of termination by either party., any and all pubJic records relating to the Agreement in the possession of the Contractor shall be deJlvered by the Contractor to the Town Mmapr, at no cost to the Town, within seven (1) days. All such records stored elecmmically by Contrador shall be delivered to the Town in a format 1hat is compatible wi1h the Town's lnformalion technology systems. Once the public reeords have \Hien delivered upon completion or termination of this Agreement, the Contractor shall destroy any and all dupJlcate publlc records that are ~empt or confidential and exempt fiom public RGords disclosure requirements. e. Any compensation due t.o Contractor shall be withbckl until an recotds are n,Q:lived • provlded herein. f. Contractor's failure or retbsal to comply wi1h the provisions of this seem.on shall result in the immediate termination of this Apeement by the Town. RFQ#l7'"°6 "Gcacral Plarmiug Servka" Pap7of14 38of49 42 58149 Section 119.0701(2)(a}, Florida Statutes IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATU1'RS. TO nu: CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE ClJSTODIAi'i OF PUBLIC RECORDS. Custodian of Records: Debra E. Eastman, MMC Mailing address: l0720 Caribbean Blvd., Suite J05 Cutler Bay. Florida 33189 Telephone number: (305) 234-4262 SECTION XIX -ENERG\' POLICY AND CONSERVATION ACT The Consultant shall comply with mandatory standards and policies relating 10 encr~' efficiency ,vhich arc contained in tht: state energy conservation plan issued in compliance wi1h the Energy Policy and Co;iscrvatirin Act (Public I.a,, 9-1-1631. SE<.'.TION XX -TRUTH-IN-NEGOTIATION Consultant certifies that the wage rates and other facltml unit costs. supporting the compensation are accurate. complete and current at the time of contracting. The original contract price and any additions thenc>to shall be adjusted to exclude any significant sums hy which the Town determines the contract price \\US incr~a~ed due to inaccurnte. incomplete. 01· non-curl'ent wage rates and other factual unit cosis. All ~uch cl1ntract adjustments shall be made within one _year following the end of the contract. SECTION XXI --DRVG 1o·REE WORK PLACE lhc Consultant shall comply ,~ith all mandato~y standards and policies relating to the Federal Drug-Frt.~ \Vorkpiacc Act"s R1x1uircment:s. SECTION XXII -SPECIAL PROVISIONS {a) The Consultant agr1.>es ro comply with Title VI of the Civil Right Act of I 964. the Davis-Bacon Act. the Copeland Anli-Kickhack Act the Conlract Work Hours Standard Act, the Health and Safety Standards Act. Sc-ct ion ! 09 of the Housing and CommunitJ Development Ad of 1974. Section 3 compliance in the Provision of Training. Employment and Business Opportunitic5.. and 1hc Consulr.ant fur1hcr agrees not to maintain or provide for it,; employees any facilities that are 5egrcga1ed m1 a basis of race. color. creed national origin. handicap. religion. ancestry. sex or age. (bl No ot'ticcr or emplo)Cc of the Town or its designees or agents. no member of the govemin!! body. and no other public otlicial or the Town who exercises any function or responsibility with respect to this contracl. during his/her tenure or for one (I) )'ear thereafter. shall have any interest. direct or indirect. in any ct,ntract or subcontract. or the proceeds. Consullanl shall cause 10 he RF'Q r.17-06 ··General Plarming Service~~ Page 8 of 14 39 of 49 43 59150 incorpc,rm:d in all subc~ the language sot forth in this parasraph prohibiting conflicts of interest. (c) The Consultant shall perfonn the work herein above set out as an independent contractor itee ftvm direct control or supervision by the Town aa to tJte means and methods of perfonning the work and all persons engaged in the performance of the work ahalJ be solely the servants or employees of the Consultant or its suhcontmctorss aa lhe case may be. (d) The Consultant agrees to comply with Executive Order t )~ which pn,bibhs diacrimination in employmmt reprding race. color, creed. naticmat origin. bmdioap, relision. llll0e8IIJ, sex, or ago, An excerpt of such Exec:utiw Order bolng alfaohed hereto ad made a part lino by Nfenlnce. The Consultant :tbrlher agrees to comply with the filing of any and di information and reports :required by the Exegutive Onh,r and by th1S rules, regulations, and oRlers of the Secretaty ot Labor. SECTION JmI-lNSUllANCB AND .IND&MNIFI.C'ATION (a) Consultant shall indemnify and hold harmless the Tovm, ita officers and employees, from liabilities, damages, Jossea and com. incllldlna, but not limited to. :rcasoaable attameys fem, to the ~t c&ISld by the neglig~ reckle&sness or intentional wrongtbl aondud: of the Consultant and persons employed or utiJiml by the Qmsultant in die pmfonnanae of the Agn,l:meDt. (b) The CGmultant sball not QOfflmence any work pursuant to 'this Ayeement until an Insurance required under thii Seotlon has been obtained. CGDB\'lltant must have and lffl)Vide to Town a Certificate of Insurance showing the Town of Cutler Bay as additional insured. The Consultant shall maimain dmina the term (Jf this Apeement the following insurance coverage for set\'ices to be performed for Town Deparlmen'IS: Worlan•'• CGmpensation Insurance-as required by law. Employer's Liahilii;y Inaurance -SI .000,000. Profanl.onal Liability 1nsuranm -s1.ooo;ooo. Comprehensive Oemral UabiJity Jnsunnce -This coverage must be written on the comprehenshe form of poli~y. The basic poll~ fonn is not acceptable. Tho poliey must contain minimum limits ofllability as follows or Sl,OO0tOOO Smale Limit. Bodily lnJ\1'1: SIII00.000; Property Oamag,: St,000,000eam OCGUffllnce. Coanprehensive Automobile LiablHt;y [IISU1'8.l1Ce -This mverage must be wriUeo. on the complebenBive ftmn of policy. The basic fonn is not accepcable. The policy mlllt contain ndninnnn limits of liabilily as follows or $500,000 Single Limit. ssoo.ooo each person. $500,000 each occurrence bodily igJury; RFQ#l7.o6 ""Ooneral Plmmiq Service, .. Pap9ofl4 40of49 44 60151 SS00,000 each occurrence property damage; The policy must provide coverage for any automobiles, (a) AJJ insurance policies must be l5sued b)' eompanies authorized 10 do business under the laws of the S1ate of Florida. The companies must be rated no less than Tasto numagem.em and no less than "Clan V" as to stnm.gth by the latest edition Df Belt's Insurance guide. published by A.M. Best ComJIIIII)', O)wl~ New Jersey, or its equivalent. or, at Townts discretion. the companies must hold a valid Florida Cenificate of Authority u shown in the last 11List of All Insurance Companies Authoriz.ed or Approved to do Business in Florida." issued by the State or Florida Department oflnsurance and are members of the Florida Gua~ Fund. (d) The Consultant shall finish certificates of in~ to the Town Clerk1s Office: I 0720 Caribbean mvd., Suite JOS. Cutler Bay, Florida 33 J 89, prior to the commenoement of operatio~ which cenificatea shall clearly indiCIIB that the Consultant has outained tnsunmce In the ~ am01111t, and classifu:alion as raquired for strict cornpHance with this Section and that no material change or cancc:11ation of this irlsmmK:e shall bo effective without thirty (30) days prior wrh1en notice to the Town. (e) Colffplianc:e with the foreeomg requlremema shall not relietJe the Consultant of the liabilities and obJiaatioas under this Section or undet any Olher portiOD of this Agn:ement, IIJJd. the Town shall have 1he riaht to inspect dte ori&inal insurance policies in the event that submittm certificates of insurance are Inadequate to ascertain compliance with iequired coverage. JEC11.0l! XIV ENTIRETY Qll' AfiBIJMJN!i VENUE; NO JURY-TRIAL (a) This writing embodies the entire agreement and \1l'lder$tanding between the perties hnto, and dune n no other agreemems and undmlandinp, onll or written with referenec to the l'Ubjct matter hen:of that are not merged hem and supeneded bereby. No alteration. change or modifleation of the terms of this Agrea,ncnt sti..i1 be valid unless made In writing signed by bo1h parda hereto, and approved by the Town. Tho Town Manager shall act for Town hereunder. {b) This A,gmmenl, reprdls of where executed. shall be governed by and construed accordJna; co the laws of the StiD of Florida, and venue for any lillgation heleun.der shall be made in Miami- Dade County, Florida. (c) Each party hereby expre.ssly waives my risht to trial by jmy in any Jitigation here1mder or which is in any "Wly related to the condlict or course of dealing between the parties. .RFQ1#17-N "General Planning Services" Page l0of14 41 of49 45 61152 IN WITNESS WHEREOF the parties hereto hitve executed these presents this LL day of$~./,,__.,,_ .2017. Calvin, Giordano & Associates. Inc. 1800 Eller Drive, Suite 600 Forl Lauderdaie, FL 33316 Bv:~~1£<'.'.. li•:· . .i:./ _ . :-::..., c_i-'~-4-'-"-·------- Shcllev Eichner/Senior Vice President Name/Title (JI' Witnc; By: ~-1: --- --.~ .-... ~-. •·. ✓~-... -··. .\ N~~e~·x-Elibthet~c,:ra~.---7-. __ .... _______ . 8,,, .... · \0 \. C v,~--·-:;;,<:~.:;,:-___ _ •• T' .. -·7-·--=·•-.... --............ :•...,,::=:::;:)---·· ·---·--. Name: .. Maritza Martinez Town of Cutler Bay 10720 Caribbean Blvd .• Suite 105 Cutler Bay, Florida 33 J 89 By: ~_t}~~ ~asals Town Manager Attest: -, /, ufua-~~-ec /~a E. Eastman. l'v1VIC Town Clerk Approved as to form and legal.sutlicicncy: ~L . • ER ELFMAN COLE. & BfERMAN. P.L Town Attorne)· Town Resolution No. \ -3 -l c \ RFQ f/17-06 "General Planning Services'' Page 11 of 14 42 of49 46 62153 NON-.EXCLVSIVE PROF.ISSIONAL SERVICES AGREEMENT ~ PLANNING SERVICES• CONTINUING PROFESSIONALSDVICBS EXHIBIT "A,. SCOPE QJ' SER\11CES The Consuhmts can expec:t m prcmde ervices encompassed bJ various disclplines. hx:llldin,g, but not limited to tbetub identified below; GeilenJ PJaujng st!!'YM Site Plan preparation or review; Omwth. Management Plan (Future Land Use Map) amendments and/or tevisions; Land Development Regulations updates; dndting of zoning ordinances and resolutions; sustainability analysis; pen master planning; anneution studies; neighborhood planning; and housing needs as&e1sments. CopP!!!!!)ey Reylew Review the Town's existing comprehensive plan requirements and land development codes for adequate pubJio facilities and servioes in conjunction with the reomt legisJativo changes under Chapter 163.3180 F.S., and recommend adjustments or moditicadons. In additlon, the repor1 wUl analyze the potential cost1 and/or benefits to the Town of adopting acijumd levels-of-service standards for transportation, including Miami-Dado Counly poJicies that affect the Town's road network. The analysis and recommendations shall consider the cost and administrative impacts of specific concurrenoy requirement& enwnerated under Chapter 163.3180, Florida Statutes. The report wiU also n,oommood options for a Conc~y Management Systeln. 'lbe Consultant will develop the option selected by the Town for implementation. 1 •nd Ya •Ptl Zgmng Analysis Prepare and/or teYiew land '¥le and zoning analysis to ensure that the Town• Growth Management Plan and Land Development Regulations (LDRs) are kept QD'J'Oftt with new growth and developments withm the Town. Review development proposa]s to verify eompatlbUlty whb the Town's concurrency thresholds and niquiremcnts set in the Orowtfi Management Plan and adopted LD.Rs. Jrafflg P" Tnmgortatlon Stpdlu Pie1d dala collection and analysis fbr the preparation of trafrrc studies including. but not limited 10: Intersection and roadway aapamty analysis; signal warrant ltl1dics; signal timing analysis and design; traffio ouwla1ion S1Udies; traffic calmlng Sludie.l; trip generation; fbrecasting aod assignment; as well as pawment markings and signing. AU traffic sllldies prepaml or reviewed by the Selected "Consult:ant(s)"' must be signed and sealed by a ProfeaonaJ .Engineer registered in the State of Florida. RFQ#l7-06 "'Oeneml P1ann.il18 Servian'" Pap l2of'14 43of49 47 63154 Emnnun_,.. S1udies(Bropntleld RpyelomnenQ Provide p]anning llffllices that incorpora1es. flood protection, coastal and Ouvial processes, S1ructural and non-strumna1 shoreline :management practi~ including p:cn infrastructure and environmental Impact analysis. field data coUeclion. site investigations, environmental assessments and design as needed to prepare mnedialion plans for underground storage tanks. haurdous waste materials, asbestos removal, wetland mitigations, endangered species evaluations and permit applications. AU 4ocuments to be signed and sealed by a Plol:a&ional Engineer registered in the State of Florida DIN•• Permit BIJin (lnebadlg ... ...., Sfnig.s) Review plans and pennhs for lilonsisleney wilh applicable building and zonlng codes, fire codes and Americans wkh DisabUities Act requirements. Se1eoted "Consultant(s)" penonn.el would work under the supervision of the Community Development Director and Building Oftioial of the Town. The "Consuhant(s)" will make recommendatlon(s) of approval to the Town Community Development Director and Building Official charged with Issuing permits. Natural pd Caltu.pl RpoaNp .,.._. \ Natural lnftastructure is the interconueded network of natura1 and undeveloped 1R&S needed to maintain and support ecosy.st.ems. Identification of damage to natural infrastructure (also kn.own as greeJJ or sustainable infrastructure) as a result of nalural or man-made events. Identfflcation of approaches applicable to the Town to preserve, COTISerVe, rehabilitate or teatme the u.'s cultmal and natural nsoun:es. Development of a comprehensive plan and strategies to restore public reoreational rasoun:es. Water Raourees Plan.afng Preparation of SIUdies and/en♦ pJans to adcbess local lllld use policies, local Jand use priorities. and water suppJy and qua]ity priorities u it relatm m water conservation. BvaluD the Town's adopled water conservation meBS11Ms. Stonn and floodwater management studies to proteet receiving W8le1'S and the environm.w. PabUe 0utnac11 &,mw Prepare uommunic:alion strategies and/or protocols to engap Town -.idents and interested stakeholders in tho planning process. Assist the Town staff coordinate events, project meetings and formal presentations for specific project or ~ fimdions sponsored by the Town of Cutler Bay. JefwwfJan 8mm Preparation and .review of landscape plans, including tree se1ectlon, tree ldentiftcation, growth characteristics and requirements (water., soil, nutrition). installmm and Cllablishment. as well as prunirig and mainteRance. Landscape, tree, and frription inspection for new development projects. !fnmwaa. a,, Town nr,em.r ,,,, right ta eBlfllld tlw li.tl efcem#fl-Kam in °niv ie meet BJ!ldfi.c prolect.,,..,,,,_,,ts antUor leclmlcal ~ RFQ#J7-Gtii "Oe-1 Plannhlg Services" Pege13ofJ4 44of49 48 64155 NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT "GENERAL PLANNING SERVICES" CONTINUING PROl'KSSIONAL SER:VICBS EXHIBfT "B" SClllDULE or BATIS As set forth on pages 1 to_ attached hereto and incorporated herein, and mitialed by Town Manager. .RfQ#l7-~6 "General Pl.alm!ng Semces" Page 14of14 45of49 49 65156 Buildillg Co de Ser~jc es C-MI Engi ne erilg I Roadway & Hi ghway Design Coaslal Engi~wing Code Enf orcemeflt Cr;inslruclion Eilgl neeJlng & rnspect lon (CEQ Com;tru c!loo Servkes ll-ata Tech nologies & Oeve lopmeJJI Eleatrtcal fngiFl6el'ing E.~lneerinr, EII\Jit,onm ental Serv1ces Facilities M.,nagemenl Ge ogra phic lraform alion Syste ms (GIS) Gov.:rnmerita l Services Landscape Architecture Pfannlng Projec! Managemenl Re.development & Urban Daslgn Suryeymg & Mapping Traffic Engineering Transportation Piannlllg Water t Uli ll 1ies Eng,neerlng Website Dewlopment 1800 Ell er Drive Sllile 600 Fort Lauderdale, FL 33316 954.921 ,7781 pholl1: 954.921.8807 tax www.c11asol11Uooo.com Calvin, Giordano G Assodatest Inc. ~XCEf'TIONI\L 501.UTIONS- PROFESSIONAL F~2 SCHEDULE Prlncfp.tl Contract Administrator ProJett Admlnlstrator Executive Assistant/ Clerica1 ENGINEERING Associate, Engiineering (VI) Director, i!nglneering(V} Project Mam1ger{IV) Project Engineer (Ill) Englneer (U} Jr. Engineer (i) Senior CADO Tech Manager CADDTechnidari Permit Admlnistro!lto r DATA TEO! DEVELOPMENT Assoclate, Data Te.th Dev. GIS Coordfnator GIS,Spedalist Multi-Med ia 3D Developer GIS Teclln lcia n Sr. Applic:atton:s Deve,loper Applleatlons. Developer NetworkAdmlnistrator System Support Specialist IT SupportSp,eciallst GOVERNMENTAUERVICES Assocrate, VP Director of Code Enforcement Director of Buildir:ie, Cade Project M,mager Grants Admin lstrator Code Enforcement field Supervisor Code Enforcement l'ietr;l ll'ISpe.<:tor Building Offlclal Buildin.g Plans Reviewer BuHding I nspecto:r Pe<mlt Pr-0ces sor SUR'VEV:ING Ame.late, Surveylrig Seni-0r Registered Surveyor Survey Crew Registered Surveyor Surv~yCoordlnator CAOD· Technlcl.in 3D tase.r Scanner Hydrosraphlc Survey Crew G.P.S. Survey Crew Sob-meter G.P.S Soft Dig (per tiole) Utility Locates (per hour) 215.00 190.00 165.00 75,00 190\00 175.00 150,,00 130.00 110.00 100.00 115.00 ~S.00 90.00 165.00 145.00 l25.00 115.00 100.00 J,65.00 135.00 l SS,00 115,00 8S,00 190.00 i45.00 145,00 .145.00 125.00 1:1.0.00 9<0.00 115.00 90.00 90;00 75.00 165.00 145.00 135.00 130.00, :t05.00· 95,00· 355.00 330.00 155,00 75.00 480.00 205 .00 LANDSCAPE ",RCHIT£CT Associ~te, land.cape Architect Sen lor 1.a ndscape Architect EnvlronmentaiAdministrator Lan dscape Architect fnvlronmental Specialist land sea pe CADE> Technrcian Environmen~I Assistant L~ndscape t~pector/ Arborlst landscape Designer Lani;lsqipe Slt!i! Phm !l;evlemr INDOOR AtR Q.UAUTYSERVICES Sr. Er:ivironmel'ltalScientist Environmental Scientist CONSTRUCTION Associate,. Constructio.n Constructfon Management Di rect or Construction Mt'!.t111t1;er Senfor Inspector Inspector Construc.tion Coo.rdinator ~MERGiENCY MANAGEMENT Director Planner Assistaint Planner PLANNING ~sociate, Pl.mning Director of Planning, p·Janning Administrator Plannin·g Man~ger .Senior Planner Assistant Planner El<PUT WITNESS Mncipa I/ AM;oeiate Registered Engi neer/Surveyor Project Engi neer In addition to the hourly mtes listed ob®e, c.harges wHI lnc:.l11de direct out-of-pocket expenses such as. reproduction, overnight mol& and other reimbursable$ bil/e.d at a multiplier of 1..25. 165.00 135.00 125,00 120.00 ii.OS.O D 95.00 90.00 105.0□ 120.00 135 .00 12.5.00 100.00 :l!65.00 135.00 125.00 100.00 90.00 90:00 145 .□0 1:0S.00 90.0Q 175,00 150.0D 150.00 145.00 125,00 90,00 330.90 ::?80.00 230.00 Eff!!ctive Octob,;r 1, 2014 46 of49· FOOTLAUOEIUJALE MIAMI-OtillE WEST PAl:Jlt aEACH Ct.EARWATEIVTllMPA P0IITST.LUCIE 50 66157 RBSOLUTION NO. i7-101 A RESOLlJTION 01' THE MAYOR AND TOWN CODNCIL OB T.BB TOWN OF CUTLER BAY, J'LORIDA. APPROVING TD QUALDICA110NS OF TD FDMS TO 'PROVIDE GltNBllAL :fLANNJltfG AND DEVELOPMENT .REVl&W URVICBS TO TBB TOWN; AlJTIIORIZING TBB TOWN MANAGBR. TO Drl'BR IMTO A PllOFBSSIONAL SEllVICl!'S AGIIBEMKNT WlTll SDCB QUALDYING ll'lllMS; AND PllOVJ.DlNQ FOR.AN EnECTIVB DATE.. WIIIIE.t\8, the Tow.a of Cotler Bay. (the WfoWJl") Community Dewlopaent Dcpmtmcmt ("Depan111a') i.sJeBpomil>Je fbrtbe implmnmtaticm af plmmina studies auah utbe Otowth ~ Plan amt Land Development l.egulations to ensme the cmlerly doYelopmeat of the Town; ml WIIDJWJ1 1b8 'Departm.alt dadrcs to contract wilh the most qualified consultlllt8 to prow1e pnem1 plamdns al dovelopment review IOIVica ("Senices''); and WllBRBASi a Reqlmat" Por Qualifi.Gld:ians No. 11-06 r,tFQ'1 was pre,ared to idendfy tho best awilable oomullanrs to prmcfo the Bemaes; and WIIICUAS. the Town Ccnmdl adopted B.aolutfon No. 17-3P nthorizing t\a inuance oftheRPQ; and WIIBRBAS, on July 12. 20171 itwu mlvatised m 1hc Daily BusiDe&I R.eYiew; and WBDEAS, on Allaust 2, 2017, the TOWll he14 a mandatory pro-bid meeting that sfx (6) pOtemialbilldcrsattcmW;aml WIIEllE.AS, OD Aupat 3, 2017, the TOWll received :lbut (4) seded pmpo-.\s ftom intcn&tecl bidderSi and WBDBAS, tho Town's 1aJ.ec:tkm ccapmittoD (WCommiueen) was :lbrmed to evalua1e each oftbop,opolllll based on the scorlogcrlteria iddfted in the RPQ; and .., WBBRMS1 thD Committee bM JeC01111Deadecl selecting .Keith. aml Sdman. P.A., The CmDdma 0mup~ Inc.. mt Calu Giordano aad Aasodatel. Ina. ("CamuJcantsH) :&>r 1m SarvJce,;ad \\'BB.RMS, the TOWB Council BDcls that Chis Resolution is in the b8Bl intmBt ml welfare of tbe:resiclents oftba Tnwn. NOW. '1'IIBltUOltE. BE rr RESOLVED BY TID MAYOR AND TOWN C0VNCIL OFTBB TOWN Of CUTLEllBAY, l'LORIDA, TBAT: ,47 of49 51 67158 Semqnl. by this reference. Recitals. The above recitals are true and COlJ'CCt and are incorporated herein Section 2. Approval The Town Council hereby approves the Consultants for the Services. Section 3. Authorization. The Town Manager is hereby authorized, on behalf of the Town, to negotiate a Professional Service Agreement (PSA) with tbe Consultants. in substantially the same fonn as attached in Exhibit "A,•• subject to the Town Attomeyt s approval as to fonu. content, and legal sufficiency. Section 4. enactment. Effective Date. Tilis Resolution shall take effect immediately upon PASSED AND ADOPTED this 15111 day of November, 2017. Attest: DEBRAE. EASTMA ~ Town Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE SOLE USE OF THE TOWN OF CUTLER BAY: --~/4cw< WEISS SEROTA HELFMAN COLE & BfERMAN, P .L Town Attorney 48 of 49 p~W-t-- Mayor 52 68159 Moved By: CoundJ MemberColiat Seconded By. Vice Mayor Loyaelle PINAL VOl'B AT ADOPTION: Mayor Peggy ll BeU Vice Mayor Sue Blltn Loyzelle Council Memlter Mary Am Mlxaa ComcD Member Micbael P. CaJlaha Comdl Mmb1rllogarCoriat YBS YBS YBS YBS YES 49of49 53 69160 Detail by Entity Name :l •✓ ( Detail by Entity Name Florida Profit Corporation CALVIN, GIORDANO & ASSOCIATES, INC. Filing Information Document Number FEUEIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 1800 ELLER DR STE600 M17373 65-0013869 06/27/1985 FL ACTIVE AMENDMENT 03/21/2001 NONE FORT LAUDERDALE, FL 33316 Changed: 04/02/2001 Mailing Address 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Changed: 03/02/2000 Registered Agent Name & Address CT CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 02/12/2018 Address Changed: 02/12/2018 Officer/Director Detail Name & Address Title PCEOD GIORDANO, DENNIS J Page 1 of 3 http:/ /search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail ?inquirytype=Entity... 3/6/2020 54 70161 Detail by Entity Name 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TitleV Keyser, Curt 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TitleV COOK-WEEDEN, TAMMY 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Title Secretary HOPKINS, DAWN 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 WATTS, STEVE 1800 ELLER DR STE600 FORT LAUDERDALE, FL 33316 TitleVT GIORDANO, CHRIS 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Annual Reports Report Vear 2018 2019 2020 Document Images Filed Date 01/02/2018 01/17/2019 01/27/2020 fl1i17J2019 -!if·!i'.JLJf.L ;::r~ Page 2 of3 I·, http ://search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail?inquirytype=Entity... 3/6/2020 71162 Detail by Entity Name 01/0J)/2014 --1\NNUAL REPOR, 01/04/2013--N-JMUAL RCPQ:=!1 Oli24i2012 · ANNUAL REPOff" 03!1512011 -· ANNUAL_REPOR- 0211712010 --ANNUAi. REPOP.-:- 02/25/2009 --/,NNUPL RE?OP.-:- ~L~1200G --ANNU11L8.fil:Qfil 04/23i2007 •• ANNUAL REPORT 01/20/2006 ·-ANNUAL RffOfIT 01/19/2005 --ANNUAL REPORT 07102/2004 -ANNUAL REPORT 01/2712003 --ANNUAL REPORT 03/13/2002 --ANNUAL RC PORT 04/02/2001 -ANNUAL REPORl 0312012001 --Amendmen1 03/02(?0.QO --ANNUAL REPORT 02/2411099 --ANNUAL REPORT 01127/1998 --ANNUAL REPORT 02/1011997 -ANNUAL REPORT 01/29/1997 --NAME CHANGE 02/0611996 -ANNUAL REPORT Q1/25/1995 --ANNUAL REPORT V1E.'.'; imaqe 11'' PQ!" rormat 1)1.f:.~•, iina~Je in PDF formal Vie•:, ictage in PDF format 'J1e\ 1 :'.:· age in PDF format Vie~·, image in PDF format View image ir, PDF format View 11nage in PDF format View image: in PDF formal \/k:v, in,age in PDF format Vie1,•: image in PDF format Vil:?W image in PDF formal Vie;\·J 11nagP 1n PDF format vie"' image 1n PDF format Vi12.v1 image in PDF format \/Jew image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai1?inquirytype=Entity ... Page 3 of 3 56 3/6/2020 72163 MIAMI DAILY BUSINESS REV IE W Published Da ily except Saturday, Sunday and Legal Holi days Miami, Miam i-Dade Counly, Florida STATE OF FLOR IDA COUNTY O F MIAM I-DADE: Before the undersigned authority personall y appeared GUILLERMO GARC IA, who on oa th says that he or she is th e DIRECTOR OF OPERATIONS , Legal Nolices of the Miami Daily Business Review f/k/a Miami Rev iew, d ·1 ( a at y except Satmday , Sunday an d Legal Ho lid ays) newspaper, published at M1am 1 1n M iami-Dade County, Florida ; that the attached copy of adv ertisement , being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAM I -PUBLIC HE AR INGS. MAR 17 , 2020 in the XXXX Court, was published in said newspaper in the issues of 03/06/2020 . Affia nt further says that the said Miami Daily Busi ness Rev iew 1s a newspaper pub li shed at Miam i, in said Miami-Dade County , Florida and that the said news paper ha s here to fo re been continuously published in said Miami-Dade County , Florida each day (except Saturday , Sunday and Le gal Holidays) and has been entered as second class mai l matter at the pos t office in Miami in sa id Miami-Dade County , Florida , for a period of one year next preceding the first pub lica tion of the att ach ed copy of advertisement; and affiant further says that he or she has neither paid nor promised any person , firm or corporation any discount , rebate , commission or refu nd for the purpose of securing this advertisement for publication in th e sa id newspa GUILLERMO GARC IA perso na ll y known to me C TY F SOUT11 MIAMI NOTICE OF PUBLIC HEARlNGS NOTI CE IS HEREBY given that t he City Commission of the City of South Miami , Florid a will con duct Public Hearing(s) at its regular City Commission meeting scheduled for Tu esday, March 17 , 2020;b eginning at 7:00 p .m., in t he City Commission Ch ambers , 6130 Sunset Drive, t o consider t he fo llowing item (s): A Reso lution authorizing the City Manager to enter into a multi-year piggyb ac k agreement with Calvin Gi ord ano & Assoc iates , Inc. for Genera l Planning Servic es. A Resol ut ion auth orizing the City Manag er'to negotiate a mu lti -year contract with Laz Florida Parki ng LLC f or Parking Enforcement Management Services. ALL lnterest99 parties are invit ed t o attend an d will be heard. For further inform ation , please contact th e City Clerk's Office at: 30?·663-6340. Nkeng a A. Payne , CMC City Clerk Pursuant to Florida Statutes 286.0105 , the City hereby advises the public that if a person decides to appeal any decision made by th is Board , Ag ency or Commission witli respect to any matter considered at its meet ing or hearing, he or she will need a record of t he proceedings, and that for such purpose, affected r,ier-son may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. 3/6 , 20 -116/0000461707 57 73164 26SE I I NEIGHBORS ' Dr. Seuss s 116th Bi rt h day Tuesday, March 10 FREE ADMISSIOM • ,,_0,.1,1...,.••-•-•-1,,-f.,~,~ .... ~,,-,1.1,,~ .. ,c,~,..,.._,,_._,_,1,., ... ...,,.~J"'-'""·..,_,_~...i,,.-.r.....,,.,1,.,-... _,.,1,,.1..,..,1~.._,, .,,J..,.c.,i,,..~,......,..,r.,._~ 1,.¼.,..,..(>JJ.~.,..,.. • ..__..,...,1f'<-,.,~nlC-••·••~-----,.,...11-.~ .. ~••ta,....,., U..p .. ,-.~1.,1\1,i. l). ..,..,..,r •~"' ·~-~,~ ... M .. -•-"·"···-•"...._·,....... Sponsored by: CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARINGS I SUNDAY MARCH 8 2020 MIAMIHERALD.COM NOTICE IS HEREBY given that the City Commission of the City of South Miami , Florida will conduct Public Hearing(s) at its regular City Commission meeting scheduled for Tuesday , March 17 , 2020, beginning at 7:00 p .m., in the City Commission Chambers , 6130 Sunset Drive, to consider the following item(s): A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc . for General Planning Services. A Resolution authorizing the City Manager to negotiate a multi-year contract with Laz Florida Parking LLC for Parking Enforcement Management Services. ALL interested parties are invited to attend and will be heard. For further information, please contact the City Clerk's Office at: 305-663-6340. Nkenga A. Payne, CMC City Clerk Pursuant to Fl orida Statutes 286.0105. Lhe City hereby advises Lhc public Lhat if a person decides LO appeal any deci sion made by this Board, Agency or Commissio n with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, a nd that for such purpose, affected person may need to ens ure that a ve rbatim record of the proceedings is made which record 58 includes th e testimony and evidence upon which the appeal is to be based. 1 ATTACHMENT “B” ADDRESS ZONING DISTRICT LOT SIZE (Sq. Ft.) DOWNTOWN SOMI: DS 421,639 BIRD ROAD PROPERTIES: 4100 SW 57 Avenue RO 12,650 5710 SW 41 Street RO 11,550 4000 SW 57 Avenue GR 22,550 5704 SW 40 Street (5748 PA) GR 92,929 5784 SW 40 Street GR 9,500 5800 SW 40 Street GR 4,750 5820 SW 40 Street GR 9,500 5826 SW 40 Street GR 9,500 5858 SW 40 Street GR 14,251 5880 SW 40 Street GR 36,401 5819 SW 41 Street GR 11,000 5825 SW 41 Street GR 11,000 6262 SW 40 Street RO 27,000 6340 SW 40 Street GR 26,575 MADISON SQUARE PROPERTIES: 5978 SW 64 Street, et. al. (west side) SR 32,019 6401 SW 59 Place et. al. (east side) SR 19,653 SW 62 AVENUE PROPERTIES: 6400 SW 62 Avenue NR 10,329 6420 SW 62 Avenue NR 15,000 6470 SW 62 Avenue NR 10,000 Vacant NR 25,000 6600 SW 62 Avenue NR 42,000 6718 SW 62 Avenue NR 7,500 6780 SW 62 Avenue (6796 PA) NR 11,800 6800 SW 62 Avenue NR 11,500 6820 SW 62 Avenue NR 11,500 6842 SW 62 Avenue NR 10,468 6914 SW 62 Avenue LO 12,007 6230 SW 69 Street LO 5,490 (Only portion LO) 165 2 6201 SW 70 Street LO 26,250 (Only portion LO) 6230 SW 70 Street RO 4,750 7009 SW 62 Court RO 36,879 SW 80 STREET PROPERTIES: 6601 SW 80 Street RO 35,000 (Approx.) 7901 SW 67 Avenue RO 23,875 SW 57 AVENUE PROPERTIES: 7400 SW 57 Avenue NR 18,975 7420 SW 57 Avenue NR 11,055 5730 SW 74 Street RO 20,020 7400 SW 57 Court RO 10,010 7450 SW 57 Avenue RO 12,588 5730 SW 74 Terrace RO 12,545 7500 SW 57 Avenue RO 18,698 7520 SW 57 Avenue RO 22,357 7550 SW 57 Avenue RO 39,903 7600 SW 57 Avenue RO 94,446 5701 SW 77 Terrace RO 11,563 5725 SW 77 Terrace RO 10,800 7700 SW 57 Avenue RO 11,563 5712 SW 77 Terrace RO 10,080 7800 SW 57 Avenue RO 108,900 (Only Portion RO) 7910 SW 57 Avenue RO 28,000 7990 SW 57 Avenue RO 13,300 TODD PROPERTIES: 6000 SW 72 Street TODD-PI 19,155 6130 SW 72 Street TODD-PI 148,000 7220 SW 61 Court TODD-PR 27,500 6790 SW 57 Avenue TODD MU-4 18,900 5798 SW 68 Street TODD MU-6 16,314 5818 SW 68 Street TODD MU-6 13,833 5834 SW 68 Street TODD MU-6 8,456 5846 SW 68 Street TODD MU-6 10,715 5858 SW 68 Street TODD MU-6 31,958 5875 SW 69 Street TODD MU-6 14,400 5897 SW 69 Street TODD MU-6 10,800 5907 SW 69 Street TODD MU-6 32,400 5887 SW 70 Street TODD MU-6 49,500 5890 SW 70 Street TODD MU-6 31,050 5927 SW 70 Street TODD MU-6 61,740 (Only Portion TODD 166 3 MU-6) 5791 Commerce Lane TODD MU-6 14,062 5793 Commerce Lane TODD MU-6 6,000 5795 Commerce Lane TODD MU-6 6,000 5835 Commerce Lane TODD MU-6 4,500 5839 Commerce Lane TODD MU-6 4,500 5851 Commerce Lane TODD MU-6 5,500 5863 Commerce Lane TODD MU-6 5,500 5879 Commerce Lane TODD MU-6 11,557 5885 Commerce Lane TODD MU-6 4,309 5780 SW 68 Street TODD MU-6 15,394 5748 Commerce Lane TODD MU-6 17,250 Lots 12-19 TODD MU-6 23,000 5810 Commerce Lane TODD MU-6 2,875 5820 Commerce Lane TODD MU-6 9,545 5842 Commerce Lane TODD MU-6 1,955 5844 Commerce Lane TODD MU-6 5,750 5850Commerce Lane TODD MU-6 2,875 5864 Commerce Lane TODD MU-6 8,625 5868 Commerce Lane TODD MU-6 5,865 5880 Commerce Lane TODD MU-6 8,510 5821 Commerce Lane TODD MU-6 8,337 6800 SW 57 Avenue TODD MU-6 22,924 Lot 70, Block 9 TODD MU-6 2,880 Lots 68 and 69, Block 9 TODD MU-6 5,750 5711 Progress Road TODD MU-6 5,711 5752 Progress Road TODD MU-6 5,750 5760 Progress Road TODD MU-6 5,750 5770 Progress Road TODD MU-6 11,500 5786 Progress Road TODD MU-6 11,500 5795 Progress Road TODD MU-6 14,375 5801 SW 70 Street TODD MU-6 17,767 5949 SW 68 Street TODD MU-5 123,554 5961 SW 68 Street TODD MU-5 145,054 5876 SW 68 Street TODD MU-5 36,500 5920 SW 68 Street TODD MU-5 14,600 5928 SW 68 Street TODD MU-5 7,300 5940 SW 68 Street TODD MU-5 6,883 6811 SW 59 Place TODD MU-5 18,000 6845 SW 59 Place TODD MU-5 8,896 5927 SW 70 Street TODD MU-5 61,740 (Only Portion TODD- MU-5) Lots 1-25, Block 15 (SW 59 TODD MU-5 122,820 167 4 Place) 7000 SW 59 Place TODD MU-5 9,696 7090 SW 59 Place TODD MU-5 8,334 5959 SW 71 Street TODD MU-5 35,700 5996 SW 70 Street TODD MU-5 11,900 5995 SW 71 Street TODD MU-5 21,874 7001 SW 61 Avenue TODD MU-5 5,618 7019 SW 61 Avenue TODD MU-5 9,345 7000 SW 61 Avenue TODD MU-5 13,400 Lot 1, 2, 3, Block 2 (SW 70 Street) TODD MU-5 N/A 7040 SW 61 Avenue TODD MU-5 31,380 7109 SW 61 Court TODD MU-5 3,760 7090 SW 61 Avenue TODD MU-5 13,400 5950 SW 72 Street TODD MU-5 28,751 5975 SW 72 Street TODD MU-5 27,894 5960 SW 71 Street TODD MU-5 14,810 5995 SW 72 Street TODD MU-5 17,567 6075 SW 72 Street TODD MU-5 75,980 6101 SW 72 Street TODD MU-5 25,366 6143 SW 72 Street TODD MU-5 31,134 7051 SW 62 Avenue TODD MU-5 15,551 7171 SW 62 Avenue TODD MU-5 15,454 6161 SW 72 Street TODD MU-5 13,639 6193 SW 72 Street TODD MU-5 12,891 7000 SW 62 Avenue TODD MU-5 48,687 7150 SW 62 Avenue TODD MU-5 49,826 6201 SW 72 Street TODD MU-5 25,366 6233 SW 72 Street TODD MU-5 30,375 6150 SW 72 Street TODD MU-5 8,925 6180 SW 72 Street TODD MU-5 20,825 7211 SW 62 Avenue TODD MU-5 25,000 7311 SW 62 Avenue TODD MU-5 9,375 7340 SW 61 Court TODD MU-5 6,875 7401 SW 62 Avenue TODD MU-5 75,451 (Only Portion MU-5) 6262 SW 72 Street TODD MU-5 37,125 6280 SW 72 Street TODD MU-5 61,425 (Only Portion MU-5) 7330 SW 62 Place (Lots 31- 32/7331 SW 63 Avenue)) TODD MU-5 41,445 (Only Portion MU-5) SOUTH DIXIE HIGHWAY PROPERTIES: 6100 South Dixie Highway GR 15,300 6136 South Dixie Highway GR 5,100 168 5 6144 South Dixie Highway GR 15,399 6150 South Dixie Highway GR 26,800 6180 South Dixie Highway GR 18,516 6202 South Dixie Highway GR 237,169 6290 South Dixie Highway GR 24,912 6300 South Dixie Highway GR 35,210 6310 South Dixie Highway GR 28,786 6350 South Dixie Highway GR 26,116 6360 South Dixie Highway GR 8,750 6380 South Dixie Highway GR 17,500 6388 South Dixie Highway GR 20,100 6394 South Dixie Highway GR 15,500 6400 South Dixie Highway GR 19,067 Unassigned address South Dixie Highway GR 13,939 6448 South Dixie Highway GR 56,953 6460 South Dixie Highway GR 44,424 7500 SW 61 Avenue GR 16,487 169 170 .. ,, RESOLUTION NO: 038-20-15478 A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. WHEREAS, the City requires General Planning Services to enhance the City's ability to undertake annexation studies and other complex projects related to land development; and WHEREAS, the Town of Cutler Bay, through a competitive process, solicited quotes for General Planning Services; and WHEREAS, as a result of the competitive process, the Town of Cutler Bay awarded a contract to Calvin Giordano & Associates, Inc. for General Planning Services; and WHEREAS, the City South Miami wishes to piggyback onto the Town of Cutler Bay contract with Calvin Giordano & Associates, Inc., with the same terms and conditions, for a contract term not to exceed five (5) consecutive years; and WHEREAS, the fees for the annexation study and other General Planning Services shall be charged to Account No. 001-1620-524.34-50, Contractual Services. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is authorized to enter into multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a term that shall not exceed five (5) consecutive years. A copy of the Agreement is attached. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 5. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17th day of March, 2020. Page I of2 171 ResolutionNo. 038-20-1 5478 ATTEST: APPROV ED: c~~kf ~13~- /4~ J COMMISSION VOTE : READ FORM , Mayor Philips: 3-2 Yea Yea Yea Nay Nay Vice Mayor Welsh: Commissioner Gil: Commissioner Harris: Commissioner Liebman : Page 2 of2 172 City Commission Agenda Item Report Meeting Date: March 17, 2020 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: Agenda Item No:5. A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. 3/5 (City Manager-Planning Dept.) Suggested Action: Approval Attachments: Cover Memo CGA Agreement Planning Services.docx Resolution_Calvin Giordano General_Planning_ServicesCArev.docx Professional Service Agreement.pdf Sun Biz registration.pdf MDBRAd.pdf MHAd.pdf 1 173 THf C TY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission VIA: Steven Alexander, City Manager FROM: Jane K. Tompkins, AICP, Planning Director Date: March 17, 2020 SUBJECT: A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. BACKGROUND: The City periodically requires the services of a planning consultant to supplement and assist Staff with a variety of projects, such as annexation studies. The City wishes to piggyback onto a Town of Cutler Bay contract for General Planning Services with Calvin Giordano & Associates, Inc. The Town of Cutler Bay, through a competitive process, solicited quotes for general planning services and awarded a contract to Calvin Giordano & Associates, Inc. The same terms and a:onditions within the Town of Cutler Bay contract will apply, and the term will be for five (5) years. ACCOUNT: Fees for these services will be charged to Account No. 001-1620-524.34-50, Contractual Services, which has a current balance of $109,935. Attachments: • Draft Resolution • Piggyback Agreement, Calvin Giordano & Associates, Inc. ji.11 C:\Users\EASYPD~ 1\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@A80C7C93\@BCL@A80C7C93.docx 2 174 CONTRACT FOR GENERAL PLANNING SERVICES THIS AGREEMENT made and entered into this 34~ day of\ nc';l L h , 20)(\ by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter referred to as "City, and CALVIN, GIORDANO & ASSOCIATES, INC~ (hereinafter referred to as "Contractor; whose address is 1800 Elder Drive. SPlff 90, Ft, Lauderdale. FL 3331§ and whose email address is selelmec@msolgttog1.gm WITNESSETH: WHEREAS, the TOWN OF CUTLER BAY solicited bids pursuant to RFQ #17:06 for GENERAL PLANNING SERVICES: and WHEREAS, the TOWN OP CUTLER BAY. after completing a competitive bidding process, awarded a contract to Contractor, and WHEREAS, the City of South Miami desires to utilize the TOWN Of ClITLER BAY Contract with Contractor; and WHEREAS, the City is authorized, pursuant to the City of South Miami's Charter, to piggyback off of oontmcts. such as the contract in question between TOWN OF CJITI ,EB BAX and Contractor, that were entered into in accordaaee with a solicitation process that is at least as vigorous as that of the City of South MJami; and · NOW, THEREFORE, the City and the Contractor, each through their authomed representative/official, agree as follows: l. The City desires to enter into a Contract, under the same provisions as set forth in the contract between TOWN OF CUTLER BAY and Contractor pursuant to RFQ #17:0§ as modified by this Agreement. 2. The City has reviewed the contract between TOWN OFCW,M BAY and Contractor and agrees to the provisions of that contract which shaU be applicable to a purchase order to be issued by the City and ftuther agrees to the fair and reasonab~ of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City's purchase order made during the term of this Agreement. under the same price(s), terms and conditions as found in the solicitation documents, the response to the solicitation, and the Agreement/Con1Jact and/or the Award, pertinent copies of which are attached hereto as Attaelunent A and made a part hereof by reference. 3. All references in the contract between TOWN OF CJJTLJR BAY and Contractor, shall be assumed to pertain to. and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of TOWN OF CUTLER BAY, as set forth in the conttact between TOWN OP CUTLJR BAY and the Contnetor, shall all be made by the City Manager for the City of South Miami. Notwithst~ anything rontaioecl in the TOWN OF CUTLER BAY RFO #17-86 _and the contract between TOWN OF CUTLER BAY 1 of49 175 MIAMI and the Contractor to the contrary. this Agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Term. The term of the contract, including all ex.tensions authorized by the contract shall not exceed five years. 5. Soope of Goods and Services. The scope of goods and services (which may hereinafter be referred to as the '"Work") are set forth in the attached Attachment A and any attachments thereto and the City's purchase order, the latter of which shall take precedence. 'The Contractor has agreed to deliver the goods, if any, and perform the services, if any, in a workman like manner and in accordance with all state, county and City laws. at the locations, if any. designated by the City. All of the goods and services reflected in Attadunent A shall, unless otheiwise stated in the Attachment A or B, be delivered, if good, and commenced, if services. within NIA days from the date of the execution of this Agreement. The Contractor shall obtain and pay for all permits required for the goods and services rendered, if any, with the exception of permits fees charged by the City, said fees shaU be waived. 6. Contract Price. The contract price for the good and services is set forth in Attachment A or 8. If not otherwise set forth in the con1ract between TOWN OP CUTLER BAX and the Contractor, the Contractor shall be paid upon delivery of all the goo~ if any, the completion of all the services, if any, and after final inspection and approval, by the City, that approves of the goods delivered, if any, and the services perfonned, if any. 7. Precedence. The term, provisions and conditions of this Agreement shall take precedence over the terms, provisions and conditions of the comract between Contractor and TOWN OF CUTLER BAY. & Grant Funding: This project is being funded by l!lA and Contractor agrees to comply with all the requirements of that Grant, applicable to the delivery of the goods and/or services that are the subject of this Agreement_, and that are within its power to provide and to provide all the documentation wi1hin i1s control that is required for the City to be able to recover as much of the contract price that is available pursuant to 1he t.erms of the grant A copy of the grant, tr any, is attached hereto and made a part hereof by reference. 9. Pable Recorcls: CONTRACTOR and all of its subcontractors are required to oomply with the public records law (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by Jaw; (c) Ensure that public records that are exempt or confidentiaJ and exempt ftom public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the reoords to the public agency; and {d) Upon 2of49 176 completion of th!! contract. transfer. at no CllSI. 10th!! public agency all public records in po~scssion of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfer!-> all publk n:cords to the public agency upon completion of the contract. lhc contractor shall destroy any duplicah.· publil' n.-cords thm arc cxcmpt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains pub! ic records upon comp kt ion of the contract. the contractor shall meet al I applicable requirements for retaining public records. All records stored eh:ctronically must be provided to the public agency. upon request from the public agency's custodian of public records. in a fonnat that is compatible with the infonnation technology systems of the public agency. IF THE CONTRACTOR HAS QUESTIO;\S REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATl'.\'G TO THIS CO'.\'TRACT. CO'.\'TACT THE CUSTODIAN OF PUBLIC RF.CORDS AT 305-663-6340; E-mail: npayne(iisouthmiamifl.go,,; 6130 Sunset Drive, South :\1iami, FL 33143. IO. Waiver Jury Trial: City and Contractor knowingly. iJTcvocably voluntarily and intentionally waive any right ~ithcr may have to a trial by jury in State or Fedcml Court proceedings in respect tu any action. proceeding. or lawsuit arising out of the Contract Ducumcms or the pcrfom1ancc of the \Vork thereunder or any counterclaim. cross-claim or third party claim tiled in the same proceeding. 11. :\otices: \.Vhcncvcr notice shall be rct1uircd or pcnnittcd herein. it shall be ddivcrcd by hand delivery. e-mail (or similar dcetronic transmission). fo.1..·simile transmission or certified mail with return receipt requested and shall be deemed delivered on the date shown on the e-mail or dcli\ery confinnation fi:>r any facsimile Lr.snsmission or. ifby certified maiL the date on tht! return receipt or the date shown as the dale: same w~ r~fuscd or um.:laim~d. If hand ddiwred to the ClTY. a copy must be stampcd \\ith the official CITY receipt stamp showing the J:1tc of delivery. otherwise the document shall not be considered to ha\·e been hand delivered. 1'iutices shal I be dcl ivercd to the following indh·iduals or entities at the addresses ( indu<ling e- mail) or facsimile tmnsmission numbers set forth helO\\ or in the introductory pamgmph to ihis C{lntmcc: To CITY: With copies to: City Manager. (i I JO Sunset Dr. South Miami. FL 33143 Tel: (305) 66~-2510 Fax: (J05J 663-6.345 E-mail: salexander 1cJsouthmiamitl.gov City Attorney 6130 Sunset Dr. Slluth Miami. FL 33143 Tel: (305) 667-2564 Fax: (305) 341-0584 E -mai I: t :xne(a. s,mthm iam i fl. l.!O ~- 3 of 49 177 12. \'alidity of Executed Copies: This Agrc:ement may be executed in several counterparts. each of \Vhich may be construed as an original. 13. Attorneys• Fees and Costs: In the e\lcnt of any litigation between the parties arising uut of or relating in any way to this Agreement or a breach thercot: each party shall bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be indemni tied for any attorney fees incum:d in the defense of an action by a person or entity who is not a party to this Agreement. 14. Indemnification: Notwithstanding anything contained in the contract bcl\vccn Cunlrnctor and TOWN OF CUTI.ER BAY to the contrary. the City docs not waive its sovereign immunity granted by Florida Statutes. Section 768.2R. and the City's tort liability shall be limited to the waiver of sovcreit,'ll immunity provided for in Section 768.28. 15. Se,·erability: lfany term or prnvision of thb Agrt.-cment or the application thcn~or to any person or circumstance shall. to any extent. he invalid or unenforceable. the remainder of this Agreement or the application of such tenn or provision to pen;ons or circumstances other than those to which it is hdd invalid or unenforceable. shall not be affected thereby and each tcnn and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN \\/ITNESS WHEREOF. and as the duly authorized act of the parties, the undcr.-ignt:d representatives of the parties hereto have causL--d this instrument to~ signed in their respective names by their proper otfa:ials on or bdi.lre the c..lay and year tirsl above written. CAL v1s;90,~N0 & ASSOCIATES. INC.: . . .r , ~y: l -' By:--.-"'-·'.,..,·-,----.,,.._·•-~------. ...,,,:· v· '.., •'.J. . •·•' • ._~.) '_-l ~-_ • ~-• ·, ' ..-;·l ,,..~~~i -~.. • ... :..\''-) ( type name a'nd title of signatory above) ATTEST: Ry:-C!~~=-'\-1-,__ _____ _ CMC City er CIT~I '.✓-· ~ By:::?"'=-------------- Steven Alexander City Manager Read and Approved m; to Forni. Language, Legality and Execution Thereof. 1 -~ .-, llv: ~ ____ ,:~~ ~-----_· ·._. _· ··_. __ ;_-_,_· _-.-__ :..-_✓_-~-_'-_· _· .;;..-· • Thomas F. Pepe City Auomcy 4 of 49 178 Insurance . ' INSURANCE & INDEMNIFICATION REQUIREMENTS GENERAL PLANNING SERVICES PIGGYBACK AGREEMENT GENERAL PLANNING SERVICES A. Without rimidng Its liability, the comractor, c;onsukant or c;onsuking 6nn (hereinafter referred to as "'FIRM'" with rqard CIO Insurance and rndemnlticadcn requirements) shall be required to procure and maintain at Its own expense during the life cf che Contraa. Insurance of the types and In the minimum amounts stated below as wm protect the FIRM, fi-om claims which may arise om. of or result from the c.ontract er dte performance of the contract with the Ot.y of South Miami, whether such dalm fs against the RRM or any sub-comractor, or by anyone dfrecdy or lndlrectly employed by any of chem or by anyone for whose aas any of them may be hable. 8. No insurance required by the OTY shaU be Issued or wrluoo by a surplus rmes carrier unless authorized In writing by the CITY and such authcrizatlon shall be at du, CITrs sole and absolute discretion. The . FIRM shaJI purchase lnsunnc:e from and shall ma.Imam the insurance whh a company or companies lawfuDy authorized to sell Insurance In llhe Staee of Florida. on t'onns approved by the State of Florida. as wlff protea the FIRM. at a minimum, from all dafms as set forth below which may arise out of or result from the ARM's operadons under the Contract and forwhlc;h the FIRM may be leplly Dab!e, whether such aperadons be by the FIRM or by a Subcontractcr or by an)'One dlrecdy or indlrecdy empJo)'ed by any of them, or by anyone for whose acts any of them may be flable: (a) claims under wori<ers' compensation, disability beneftt and other slrnllar employee beneflt acts which are appllcable to the Work to be performed; (b) claims for damages because of bodily infury. oc:cupatl0nal sidmess or disease. or deach of the FIRM's employees; (c) claims kr damages bec:ause of bodily Injury, sickness or disease. or deach of any person other than the ARM's employees; (d) claims for dama~ insured by usual personal injury Dabdlcy c:overage: (e) dalma for damages. other than to the Work itself. because of Injury to or cfestructlon of tangible property, indudlng loss of use resulting dtere frcm: (f) claims for damages because of bodily lnJury, death of a person or propan.y damage arising out of ownership, malntenanee or use of a motor vehlde: (g) dalms for bodily fnjury or property damage arisfnS out of ccmpler.ed operations; and (h) daims Involving contractual I~ Insurance applfcable to the FIRM's obllgarl,cns under the CoMract. Brrn's lnsuram;e Generally. The FIRM shalt provide and malnta(n In fotu and effect uno1 all the Work to be performed under dJis Contract has been completed and accepted by CITY (or for such duration as Is otherwise spedfted hereinafter), the Insurance coverage written on Florida approved forms and as set fortn below: Worfcen1 Csanpcnsatlpn llllfADCe at die statutory amount as to all employees In complfance with die 'Workers' Ccmpensadon Law" of the S13lle of Florida lndudlng Chapter 440, Florida Smulles. as presemly writbln or hereafter amended. and all app!Jcable federal laws. In addition, the po(lcy Qes) muse lndude: Employers' lJalrility at the statutory coverage nmount. The FIRM shall further Insure that all of Its Subcomracmrs maintain appropriate le¥els of W«ker's Compensation Insurance. C:omman;ial Co,npl'ffllffllfbr@ General Liablrit;y insura.nc;e with brciad fonn endorsement. as weH as automobile lfablllty, c;ompfeted operatfons and pro<fucts Uability, contrac:tua1 Uabiflty, severablUty of interest with cross llability pro\'isfon, and personal fnJury and property damage lfablllty with llmics of$ 1,000,000 combined sfna1e limit per cccurrence and $2.000,000 aggregate, Including:- • Personal Injury. $1.000.000; • Medical Insurance: $5,000 per person; • Propenr Damage: $.SOO.OOO each occurrence; Umbrella Commercial Comprehensive General I lthi!lt¥ insurance shall be written on a Florida approved form with the same cowrage as the primary Insurance pollq, but In the amcunt of $1,000.000 per dalm and $2.000,000 Annual .Agreaate. Coverage must be afforded on a form no more remictive than the latest edldon of 5of49 179 . , the Comprehensive Gmenl UablUty poUcy, widlC>IJt restrlcdve endorsemenm, as filed by the Insurance Services Office. and must include: (a) Premises and Operadon (b) Independent Cona-actors (c) Produc:a and/or Completed Operations Hazard (cl) E,cpfoston, Collapse and Underground Hazard Coverage (e) Broad Fonn Property Damage (f) Broad Fonn Connaual Coverage appll~ co chis specific Contracc, lndudlns any hold hannfess and/or Indemnification ageement. (g) Persomd Injury Coverage with Employee end Contraaual Exduslons removed, with minimum limits of coverage ~ to those required for Bodily Injury Uablllty and Property Damqe Uabll~. Business AutcmobHe 1,iaNlkJ with minimum fimlts of One MIiiion Dollars ($1,000,000.l)O) pr. an additional One MWion Dollar ($1,000.000.00) umbn,lla per a«urrence combined single Umlt for 8odlly lnlufJ l.fabil~ and Property Damap Llabllliy. Umbrella coverage must be afforded en a fonn no more restrlcdve chan the latest edidon of the Bus1nea Automobile Lfabfflty policy. without restridfve enctorsemems. as filed by with the state of Florida. and must Include: (a) Owned Vehldes. (b) Hired and Non-Owned Vehldes (c) Employers' Non-Ownership Subcontracts; The FIRM agrees that If any part of the Work under the Cantratt Is sublet, the subconttaet shall cantaln the same Insurance provJsian as set forth in these Insurance and indemnlfk:atlon requiremems, other than tho Fire and Extended Coverage fnsurance and sub:sdtutlng the word Subcontractor for tht word FlkM where apptlcable. . fire and l!!;xtended CPBP'IP lnsurang (Builders" ~ IF APP!-WCABY= A In che event chat dds com:ract fiwolves the construction of a structure. the CONTRACTOR shall mafnlllfn, with an Insurance Company or Insurance Companies accepmllle to the CTY, "Broad" form/AD Risk Insurance on buffdlngs and scruccures. lndud!ng Vandabsm & Malicious Mlschfef coverage, while In dte oourse of consuuaion, lnclucDns foundations, additions, auachments and all permanent fbcrures belonging to and consdtudng a part of $Bid buildings or structures. The polfcy or polldes. shall also c:over machinery, if the ~ of machinery is included In 1he Conout, er If che machinery is locatecl In a building that Is being renovated by reason of thts contract. The amount of Insurance mu:st. at all times, be at least equal to ch~ replacement and actual cash value of the Insured propercy. The policy shall be In the name of dle CJTY and the CONTRACTOR, as their Interest may appear, and shall also cover the tm.erests of all SubcomractorS performing Wor1<. B. All of the provisions sec forth In the Miscellaneous section below shaU apply to dtis coverage unless it would be dearly not applk:able. Mlcrollgnpnc; A. If any nodce of tancellatlon of Insurance or change In ooverage Is Issued by the Insurance company or should any Insurance have an expiration date that will occur during the period of this r:onnct. the FIRM shall be responslbte for securing other a«iepcab!e Insurance prior to such cancehadon. dlange. or expiration so as to provide contimrou9 coverage as specified In this secdon and so as to maimain c:ovenge during the life of 1111$ Contract. B. All cleduaib!es must be dedared by die FIRM and must be approved by the CllY. At. die option of the CITY, either the FIRM shalJ eliminate or redtKe such deducdbfe or die FlRM shaD procure a Bond, In a form satisfactory to Iha CITY covering the same. C. The poffcies shall contaJn waiver cf subrogation aaafnst CITY where applicibte. shall expressly provide that such policy or pofldes are prlmar)' over any ocher coUecdbte Insurance that CITY may have. The OTY reserves the right at any dme to request a copy of the required pollcles for review. All pofldes shall comafn a~ of Interest" or "cross llabllity" clause without obllpdon for premium payment of the CITY as well n contractUal llabllliy provisfon covering the Contractors dut.y to Indemnify the Oty as provided In this Agreement. D. Before saning che Work. the FIRM shall deliver t.o che CITY and CONSUL TANT certfflcates of such insurance. acceptable to the CITY, as well as the Insurance binder, If one ls issued, the Insurance policy, fndudlng the dedaratlon page and all applicable endorsemenis and provide che name, address and telephone number of dte rnsurance agent or broker throqh whom the poliq was obr.alnecl. The Insurer 6of49 180 shaO be rated A VII or better per AM. Bests Key Rating Gulde. lacesc edicion and authorized t.c Issue Insurance In the State of Florida. AU lnsuranai polldes must be wrla;en on fonns approved by the Swe of Florida and they must remain In Ml force and effect fDI" the duration of the contract period with the OTY. The FIRM may be required by the CITY, at Its sole discretion, to provide a .. certified copy" of dte Polley (as defined in Artide I of chis documenl) whk:h shall Include the declaration page and all requlred endorsements. In adcrltfon. the ARM shall dehver, at the time of delivery of the Insurance certiftcate. the foJlowina endorsements: (I) a poflcy provlslcn or an endorsement with subsmntfally sfmllar provisions as follows: "The City of South Miami ls an addttfonal Insured. The Insurer shalt pay ell sums that the City of South Miami becomes legally obllp:ed to pay as damages because cf 'bcddy lnfury", 'propercy damage♦• er "personal and advertising fnfury" and It will provide to the City all of dMi cover.,ge 1hat Is typically provided under the standard Florida approved fonm for c:ommen:laf general llabt111.y coverage A and cove ... 8"; (l) a policy provision or an endorsement with substantially slmllar p,oyisions as follows: <+This poltcy shaD not be cancelled (lndudlng cancellaaon for non-payment of premium), tennlnat.ed or materially modffled without first dYlng the Ocy of Soud'I Miami ten (I 0) days advanced written notice of the Intent to materially modify the pollcy or 110 cancel or tennlnaCe the pollcy for any reason. The notification shall be dellvered to the City by certifted mall, with proof of dehery to the City." E. If the FJRM Is providing professional services, such as would be prC>Ylcled by an arthlc:a:t, engineer, attorney, or actoUlltaJIC. to name a few. then in sud, event and In addition to the above requirements, the FIRM shall also prowde Frofesslonal Uabltlty Insurance on a Florida approved form in the amount of $1,G00,000 with deductible per dalm if any, not to exceed 57' of the limit of llablllcy pl"01lidlng for all sums which the ARM shaO become legally oblfgated to pay as damaaes for dalms arising out of die services or work performed by the FIRM Its agents, representatives, Sub Contractors or asstgns, or by any person employed or retained by him in connecdon with chis Agr~t. This Insurance shall be maintained for fcur years after completion of the construction and accepmnc:e of any Project covered by this Agreement. However, t.he FIRM may purchase Specific Projeet Professional Liability Insurance, In the amount and under the tennS specified above, which Is also acceptable. No Insurance shall be issued by a surplus lines carrier unktss authorized In writing by the city at die dt.ys sole, absolute and unfettered dlsuetion, Indemnification Requirement A. The Contraaor accepts and vofuntarlly Incurs all rlslcs of any injuries. damages, or harm which might arise during the work or event that Is o«urring on die CITY's property due to the negligence or ocher fault of the Contr"B<:tor or anyone acting through or on behalf of die Contractor. 8. The Contractor shall in~. defend. ~ and hold OTY, fls officers. affiliates. employees. successors and assfgJls. hannless from any and all damaget. claims. llablllty. losses, claims, demands, suits. fines. judtJnents or cost and expenses, includtng reasonable attorney's fees, paralegal fees and Investigative costs Incidental there to and Incurred prior to, during or following any litigation. mediation. arbhradon and at afl appellate levels, which may be suffered by, or accrued against. char!ed co or recoverable from the City of South Miami, Its officers. affltlates, employees, successors and assigns, by reason of any causes of actions er claim of any kind or nuure, Including dalms for lnjury co, or death of any person or persons and fer the less or damage to any property arlsfng out of a negligent error-, omission. misconduct, or any gross neg&gence, Intentional act or hannful conduct of the Contractor, its conlnl«orlsubcantraaor or any of their offic:ers, dlrec:tcrs, qems, ~dves. ernplo)'ees, or assigns. or anyone actfng through or on behalf of any of them. arising out of this Agreel'TK!llt. lncklent to It. or resufdng from the perfonnance or non-performance of the Concraccor's cbligaticns under chis AGREEMENT. C. The Comractcr shall pay all dalms. losses and expenses of any kind or nature whatsoe'ier, In amnectlon therewith. Including the expense or loss of the CITY and/or Its affected officers, affiliates, employees. successors and assigns, including thelr attorneys fees, In the defense of any action In law er equity brought against them and arising from the negligent error, omission, or aa of the Contraetor, Its Sub-Contractor or any of their 70149 181 agem:s. representatives, employees. or assigns. and/or arising out of, or lncldem: ro. this Agreemenr, or Incident to or resulting from die perf'otmance or non-perfonnance of the Contractor's obllgatlons under tftis AGREEMENT. D. The Contractor ~ and recognlas that neither the CITY nor ks offlcers. affiliates. employees. ,uccessors and as,tgns shall be held liable 01" responsible for any claims. Including che costs and expenses of defending such datms which may result from or arise out of actions or emissions of the Contractor, Its comractor/subcontractor or any of their agents, represematfves, employees. or assigns. or anyone acting through or on behalf of the them. and arising out of or concemfng the work or event that Is occurring on the CITY's property. In reviewing, approving or rejecting any submissions or aas of the Conncccr, CITY In no way assumes or shares responslblllq or llabillty for the aces or omissions of the Contractor, lr.s contractor/suhcontraaor or any of their egena. represenmtiYes. employees, or assigns. or anyone acting through or on behalf of tham. E. The Contnctor has the duty to provide a defense wfda an attomer or law firm approved by the City of South Miamf, which approval will not be unreasonably wlthh~ F. However. as to desfl" profeaionat contracts, and pursuant to Section 725.08 (I), Flcrida Statutes, none of the provlsfons set forth herefn above that are In conflict with this ~ $hall apply and this subparagraph shall set forch the sole responslbllky of the design professional concemii,g lndemnfflcatfon. Thus, the design professJonaJ's obligations as co the City and Its agencies. as well as to ID officers and employees. Is to Indemnify and hold them harmless from llabtlltles. damages, losses. and costs. lndudlng. but not IImhled to. reasonable a.uorneys• fees, to the extent caused-by the ne,llgence, recklessness. or intendonally wrongful conduct of the design professional and other persons employed or utfllzed by the design professional In die performance of the contract. 8of49 12 182 CO:-,iTRACT FOR GENERAt PLA:-,i~INC SERVICES A TT ACHEMENT A Town of Cutler Bay RFQ, including: • SCOPE OF SERICl::S: RFQ#l7-06 9 of49 13 183 I. TR O Dl JCT!O N Ex hi bit '"A,. To-wn of Cutler Bay REQUEST FOR QlJALIFICATIONS RFQ # 17-06 '·General Planning Services'' SECTIO'.\ # 1 The ·own of Cu t ler Bay (the ··Town"). a municipality located in tvliam i-Dack County. l·I H·ida. desires to receiv • f rufe s iona l q11alifa:a1 ions fur the -dectiun of three (3) Planning C o nsultin~ firms (the "C0 ruiltan s"J to provide General Planning Se rvice~. F lorida law require-~ chc Town co mak e a dcrcnnin.itiL>n of a rcspor.dcnt"s qualific arion ~ to perform t,;rn t:ral p lanning sen·ices p rillr to cngagL-men t. Tht: infonnation used in thi s RFQ will ht: used by th.: Town o makt: th is ,.kterminatio n. T he I l l wn rescr,,es tile rig hl o award t·ontra..:L to Cu ns u lwnts whu \\:i l l best Sl'r\ e th e in en:!-ts 1..if th<.: Tuv,11 anJ whose respo nses are con ·idered b_ the Town IL) be tht most n:~pt 1n ~i ve and nwst rcspnn:-:iblc. The Tow n rt:Sl"f\'t:." Lht: rig h· tu a n:i.:pl or n:,i (xl ,my or al l respons~s. h asL·d upon its dc li bcrali t1ns and op in ·ons . In making. such cktcrm inatiun. the Town rcsen e: the right !o i,, e "tiga 1c the i nani.:ia l capttb ili ty. integrity. experience and qua l it y of performance of each re sp o nde nt. inc lud ing. offi cer'-. princ ipa ls. senior management and su perTisors as well a:-the staff idc 1tified m [he re .. ons c. 1.1 SCHlDULE OF £\'L 'TS ,o Event Date'~ Time* (EST) Advertisement/ Dist r ibution or RFQ & Cone or Silence Begins --1 . - ,Mandatory Pre -RFQ -Response Meeting ., l 0720 Caribbe,rn Bl vd .. Council Chamber. Cutkr Ga 1 • Florida : J 189 J 'D •ad line to Submit Qucrions 4 1Deadlin tc Tov.:n Responses lo Questions ' 5 1oeadline to Submit RFQ-Response __ _L__ -------·--------~ RFQ /i 17-0o '·(;cnenil Planning Ser,·kl's" -fb1\!rl 4~/ 21 7/1 2/20 17 9:00 A!'v1 8/2/2017 10:00 AM 8i9/2 017 l :00 P\.-1 8/17 /2017 ~:O~P \1 j 1 8/30/2017 2 :00 P\1 I I ---- 14 184 8 /31/2017 8 :30. M 6 Evaluation of Qualifications 7 Selection of Short-List Finalists 8 Oral Presentation I Thru 9/15 /2017 I 9 /15 /2017 I ! 9 /28 !2017 l) Announcement of Se lected Contractt)rs!Cone of 11 1/IS /:20 17 Silence Ends . ----- '~Tl c To\\'n rcsc rn:s the right In changL' the schccJukd date s and time . RFQ Ii 17-06 "General Planning Sen ices" ff1\:ff 4~f ~I Thru 2:00 PM 2:00 P tv1 ' I 9:.10 AM I 7~;~M ·1 ! j 15 185 l.2 ELIGIBILITY In addit ion lo other requiremen ts :ta ed in this documenl. to he t:lig:ihle to n:spond to thi s RFQ. the n.:spondcn t must ban: succes:fully provided. within the past li,·e (5) years. services sim ilar to those descr ibed in Section :::!.2 of this RFQ . The n:sponcknt must meet all legal. 1echni al and profess ional requiremi:nts for prov iding the requ •:,ted ser•,iccs. The n.:spondcnt project man age r and t,t,k leaders must be certified planners and memhcr of t bl' American !u stitute of Ce1 1ified Planners (1 \lCP). Res pondctn shall fu rn is h . ud1 additional information as the Town ma y reasonably require. Thi .· indudcs infonnatiun chat indicate s tinancial r··~uurcc: as well as a bility to pru v idl'. anJ maintai 1 the rc4uired servi l'.e . descrihetl herein . Th e Town resen·L'.S th e right to investigate the n.:sponcknts' qualifications or those 11f any of it s agents. as it deems appr~priatc . ~ 13 :\DOE DA I · t he Tow n find~ it ne cessar~ t0 add to. Clr amend .bi: RH) priClr to the resron::c s uhmina l ckatllinL·. the Tm~ n ,,·il l issu e wriu '11 aJdendaia<..ldc:ndum . Each n:~ponJcnt must acl rn ow le dge receipt or e ach ad tlentlun hy signing th e acknowledge ment therl'Or (Appcndi . At antl prm iding it with it s re s po nse:. 1.4 CF.RTIFICAT[O:'\ Each re:,r ondL'IH o tlm, RFQ mw,c ckclar '. by siu.ning Appendices A and B. thm the per so n(s ). !inn(~) a nJ p anic~ idcnt il il'.d in rlt.: response ar1.: interested in and a,·ailabk to rwu\·ide the ~erv iccs rl..'qu in:d: Lh a! the re sponse is made without rnllu:ion v .. ·ith any other pe rson(s), linn(s) an d ran ies: th;.i ! th e response i: fair in all respcc 1s and is made in good faith with ou t fraud: and :I c1 t the pe r:tlll signing any p·1rt of the respo nse a nd t:live r ierkr ha · thll a uth o ri ty to bi nd the per c..in(s ). ,mn(sl and part ks ic..k 1tiric d in the rc ·ponsc . 1.5 PUB1.IC RECORDS L.-\ W Florida la,\ pnn id es !hat mu n icipal n:rnrds ~houkl be open for inspection by a ny person und1.:r Scc:ti1> 1 1 19 . F.S. Publ i · Records law. All infom,ation and materials recciYed hy th.: Town in c.:on nect ion w ith r~:;ponsei shal I be.: ·ome prlipc1ty of the: To wn and shall be Lkemec! :ob~ p ubll · rt>··o n.ls suhji.: ·t tu publi c inspc ·t io n. 1.6 RETl::~TIO N OF Rl:S PO S l::S The Tow n rescn· s the'. righ t to n:tai 1 al l n:sponsc:s submiltc<l a nd to use any ideas crn1ta ined m a y 1-c ~pon.T, r..:gardk:~ o f whe ther th a t respondent or any ri.:spo ndc:111 is sckctcd . L7 QllK HONS AND CL A RIFl("ATlO:\S: f\H requc:,t. for in fo n rn.io n and/or clarification :--houl d be submitted in wn mg on 0r befo re 8/9 /201 i (1 :00 p.m.). a ~ dc~crihl'tl in Si.:ction 1.1-Sch ·duk of Evc:nts: RFQ /i 17-06 ··Ge neral Planning Scn·iccs·· f~l'tJj ~~f 21 16 186 T )\\·n Ckrk At t n : Cutler Bay Town Ccntcr -General Planning_ en ices RFQ f.17-06 Tov,n of'Cutler Hay I 0720 Car ibbean RIHi.. Su ite 10.'i Cutler Bay , FL >3 18 <) Ph o ne : (305) 234-42 62 hx: (305 ) 234 -425 ! Em ail: to\, nclcrk(g,~utlcrba_y-fl._go\ 1.8 TOW!\ AlTHORITY Prop osab w i ll be !-.CkctcJ at the ~o k Ji:,Cl"L'lion of tbc Town . The Town re sen c.-t he right to wai ve any i m .:gularitiL". in the I"L'tlllL"!>t pro n .:s:--. tu n..;jccl any or a ll pmf osals. n:jL"c t a pruposaf wh ich is in any way in rnrnplet · or irrt'gular. re-hi<l th e ent ire so li citation or enlt'r in10 agreL"rncnts wi th more tha n one resp ondent. Proposals rc·cL"i vcd after the ckadline will no! be co ns itkn:d. 1.9 CAMPAIG\ Fl i\A ,ct RESTRICTIO N S 0:\ \"l:.:~0OHS Pu rsuanr to thL· T u \~ n Codi.: and T O\\"fl Charter. vc rid ors of the To\\ ri arc n:t.juin:<l tu <li'.-.clu!-.c an y ,:a1 1p a ign contributi on s w th\.' T,"Jwn Clerk. aml rnch vendor 1nusl Jo so prior lo anJ a:-. a co nd i:it n o f the award of any Trn\ n cont ract to t h L' n:ndor. \\.:nJors· Cainpa i~n (\mtri bution D isclosure : l . Ccncral I"L't]Uircmcm:-.: (A ) A n y \ cndor n:quircd to disclose campaign con tribu tions pursuant to th e Chan ·r of the Tovrn of Cutler Hay. a s ma y be am ended. ,;hall tik a writh.:n d is dosurc \\ ith 1h c TO\rn Ckrk. stating all L·ontributiuns m ade that \n'rc .icccptcd by an clcctL'd official o f th' Town . the tiffi cial to who m they were-made an d the Jaac th ey w crr.: m ad l'. The Town Ckrk may d '\ t:!op a form to b' u:,,\.'d by n.:nJor.· li.ir such d isclosure . (B) Tlk ~ Ji sl'losure -;hall be likd p r io r to and as a nin<litiun of" the' a ,v ard of am Triwn n 111tra ct tl1 the , c nd nr. (CJ The To wn C lerk shull inf"om1 thL" Council of any disclosurL·~ \\ hi d, wcr\.' made in rela ti on to any items before ,h e Cou ncil pri(1r to he hearing on the item or priur tu th e.> award of the contract. ( D) Ir 3n L·x i.-1 i ng \ enJor makes a rnntrihut ion. the \ L"n<lor must rq1o r1 the contribution !l) the Town Ckr: \\·ithin th earli1.:r of: ten ( i O) day s of aece1 ranee or prio r to the a war l Llf th e contr aL:t or renewal. (El Th e TtN n Clerk :-;ha ll filc a qu arterly rep o rt listing the ,·cndor di sclosures in the 1uarkr. RfQ // 17-0n --(;cncraf Plannin:;: Sl•nil·c ·· PNif ~\11,r 21 17 187 ') Di .qual ification : (A) [ 1' a \'entl or or pmtlucls or services. d irect I y or through a 111 ·rnber of the person's immc d ia c family. through a pol itical ::iction .:ommilt1x• or through a ny other person . makes a i.:ampaign contribution to a Tow n candi da c: and foils to disclose it. t ht: \'endor shal l be barred from selling any protlu -1 or se1Yicc IO rhc TO\vn fo r a p 'riod cf two years following s,wari ng in of the su bject elected offic ial. l.10 CO:\E OF SILE:"ICE :--!o twir hstanding any lither pro,·isio n in this solit.:itation. the pro\·ision · llf Tl wn "Cone of Sile Ke" arc applkable . Th e t'ntirety or ch1.:sc prl ,·is ion ~ can be found in Town Ordinance 06-22 . as a mended . The "Cone of Silence.·· as used herein. mean~ a prohibition on any l·om111t.m icarion rl'garding a part icula r Request for Prop osal ( "RFP''). Rcqucs 1 for Q 1alilication ( "partirnlar RF Q") or hid . between : A porential v -ndor. s 't'\'ice pro,-ider. propo:,cr. b idder. lo bbyist. o r con . ultant: and the Town CmtnL·il. Tuw i 's proks:-,ionat :,taff including. hut not limited u . th e Town \fanager and his ht·r staff, any member or the Tmrn\ selection m cvalua iun committee . ThL· Com: or S i knee shall he im posL·d upon cai.:h part il'Ula r RFQ . RFP and bid ::dkr .he a<h c1iisemcnt of said panirnlar RFQ. RFP, or h id . The Con e of Siknce sha ll t er m i nate at the bc:g im1i 1g or the Town Coun-:il mceiing when the Tow n Manager 11a kes hi wrttten n.:rnmmendatiun tu the Town Council. I !av.ever. if the ·fown Coun("il refer~ i hc l\fanagn\ recummcndation back to the Manager or staff for funhL'r re view. the Co ne o f Siknc · shall be n:-imrw,;;;d Llilt il :-,udi time a:-. the :vtanagcr ma kes a :=.uh:-,equcm \\-Titten f L!l'um1 cnda tion. The Cor L o f Si knCL' ;-;hall no apply co : (I) oral communications at pre-bid conference:: ( 2 i l1 rnl !'L'Scntations before s·-lc ·tit~n N '\ ,1l uai io 1 L'nn nittl'l>;: ('.>) publi c presentations ma de w the Town C'c.iuncil d uring. any duly n .Hice l pub I ir 1111:eting: (4) l'un11 n uniL·ation in wntmg at any ri ml' witil any Tuwn cmployi.:c. un!c:. s pet'i(icaH y prohibited hy the appl ic able paniculur RFQ. RFP or hi d documents. Th e bidder or propo:er shall 11k a copy of any written corn1 rnnication with the Town Ckrk. The To wn Clerk shall make cop ie: available co any pc, .. l)ll upo n request: (5) commun ic:atiom reganiing a particular RF(). RFP or bid between a potential ,endor. sef\·ice rro icier. proposer. bidder. lobby i-t o r cons !tam and the To, n·s Purcha~ing Agent or Town empl oyee dcsi[! atc:d rL·:-.p o nsibk for administ ·ring the p roc ur ement pro e i::ss for sud1 particular RFQ , RFP or hid. provided the rnmmunicati on is limit e d st 1ict l~· to matters of pro cess or proced ure a lre ady t.:nntairn:d in the co 1Te ·ponding solicitation document: RFQ # 17 -06 "(;<'ncra l t'lanning Se n k<'s" fifl(ljf ~~f.; ! 18 188 I' RESOLUTIONNO: 038-20-15478 A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. WHEREAS, the City requires General Planning Services to enhance the City's ability to undertake annexation studies and other complex projects related to land development; and WHEREAS, the Town of Cutler Bay, through a competitive process, solicited quotes for General Planning Services; and WHEREAS, as a result of the competitive process, the Town of Cutler Bay awarded a contract to Calvin Giordano & Associates, Inc. for General Planning Services; and WHEREAS, the City South Miami wishes to piggyback onto the Town of Cutler Bay contract with Calvin Giordano & Associates, Inc., with the same terms and conditions, for a contract term not to exceed five (5) consecutive years; and WHEREAS, the fees for the annexation study and other General Planning Services shall be charged to Account No. 001-1620-524.34-50, Contractual Services. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is authorized to enter into multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a term that shall not exceed five (5) consecutive years. A copy of the Agreement is attached. Section 3. Corrections. Conforming language or technical scrivener-type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 4. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 5. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17t1t day of March, 2020. Page 1 of2 189 ResolutionNo. 0 38-20-15478 APPROVED: TYERK7 ~f3.~- /M~ J COMMISSION VOTE : READ FORM , Mayor Philips: 3-2 Yea Yea Yea Nay Nay Vice Mayor Welsh: Commissioner Gil: Commissioner Harris: Commissioner Liebman: Page 2 of2 190 City Commission Agenda Item Report Meeting Date: March 17, 2020 Submitted by: Jane Tompkins Submitting Department: Planning & Zoning Department Item Type: Resolution Agenda Section: Subject: Agenda Item No:5. A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. 3/5 (City Manager-Planning Dept.) Suggested Action: Approval Attachments: Cover Memo CGA Agreement Planning Services.docx Resolution_Calvin Giordano General_Planning_ServicesCArev.docx Professional Service Agreement.pdf SunBiz registration.pdf MDBRAd.pdf MHAd.pdf 1 191 THf CTY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission V1A: Steven Alexander, City Manager FROM: Jane K. Tompkins, AICP, Planning Director Date: March 17, 2020 SUBJECT: A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Services. BACKGROUND: The City periodically requires the services of a planning consultant to supplement and assist Staff with a variety of projects, such as annexation studies. The City wishes to piggyback onto a Town of Cutler Bay contract for General Planning Services with Calvin Giordano & Associates, Inc. The Town of Cutler Bay, through a competitive process, solicited quotes for general planning services and awarded a contract to Calvin Giordano & Associates, Inc. The same terms and conditions within the Town of Cutler Bay contract will apply, and the term will be for five (5) years. ACCOUNT: Fees for these services will be charged to Account No. 001-1620-524.34-50, Contractual Services, which has a current balance of $109,935. Attachments: • Draft Resolution • Piggyback Agreement, Calvin Giordano & Associates, Inc. jkt C:\Users\EASYPD-1\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@A80C7C93\@BCL@A80C7C93.docx 2 192 CONTRACTFORGENERALPLANNINGSERVICES TWS AGREEMENT made and entered into this:?f~ day orff\c ';I l h , 20.2U, by and between the City of South Miami, a Florida municipal Corporation by and through its City Manager (hereinafter referred to as "City .. ) and CALVIN, GIORDANO & ASSOCIATES, INC., (hereinafter referred to as "Contractor") whose address is 1800 Elder Drive, Suite 600. Ft. Lauderdale. FL 33316 and whose email address is seiehne,@epsolatlons.com WITNESSETH: WHEREAS. the TOWN OF CUTLER BAY solicited bids pursuant to RFQ #17-86 for GENERAL PLANNING SERVICES; and WHEREAS, the TOWN OF CUTLER BAY, after completing a competitive bidding proeess, awarded a contract to Contractor. and WHEREAS, the City of South Miami desires to utilize the TOWN OF CUTLER BAY Contract with Contractor; and WHEREAS, the City is authorized, pursuant to the City of South Miami's Charter, to piggyback off of contracts., such as the contract in question between TOWN OF CUTI ,ER BA\' and Contractor, that were entered into in accordance with a solicitation process that is at least as \igorous as that of the City of South Miami; and · NOW~ THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: l. The City desires to enter into a Contract, under the same provisions as set forth in the contract between TOWN OF CUTLER BAY and Contractor pursuant to RFO #17::0§ as modified by this Agreement .2. The City bas reviewed the contract between TOWN OF CUTI.ER BAY and Contractor and agrees to the provisions of that contract which shall be applicable to a purchase order to be issued by the City and further agrees to the &ir and reasonableness of the pricing. Contractor hereby agrees to provide such goods and/or services, pursuant to the City's purchase order made during the tenn of this Agreement, under the same price(s). terms and conditions as found in the solicitation doeuments, the response to the solicitation, and the Agreement/Contract and/or the Award, pertinent copies of which are attached hereto as Attachment A and made a part hereof by reference. 3. All references in the contract between TOWN OF CUTLER BAY and Contractor, shall be assumed to pertain to. and are binding upon Contractor and the City of South Miami. All decisions that are to be made on behalf of TOWN OF CUTLER BAY, as set forth in the contract between TOWN QF CUTLER BAY and the Conttactor, shall all be made by the City Manager for the City of South Miami. Notwithsbµlding anything contained in the TOWN OF CUTLER BAY RFO #17-Q6 _and the contract between TOWN OF CUTLER BAY 1 of49 193 MIAMI and the Contractor to the contrary. this Agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade County, Florida. 4. Term. The tenn of the contract, including all extensions authorized by the contract shall not exceed five years. S. Scope of Goods and Services. The scope of goods and services (which may hereinafter be referred to as the "Work") are set forth in the attached Attachment A and any attachments thereto and the City's purchase order, the latter of which shall take precedence. The Contractor has agreed to deliver the goods_ if any, and perform the services, if any, in a workman like manner and in accordance with all state, county and City laws, at the locations, if any, designated by the City. All of the goods and services reflected in Auaehment A shall, unless otherwise stated in the Attachment A or B, be delivered, if good, and commenced, if services, within NIA days from the date of the execution of this Agreement. The Contractor shall obtain and pay for all permits required for the goods and services rendered, if any, with the exception of permits fees charged by the City, said fees shall be waived. 6. Contract Price. The contract price for the good and services is set forth in Attachment A or B. If not otherwise set forth in the contraet between TOWN OF CUTLER BAY and the Contractor, the Contractor shall be paid upon delivery of all the ~ if any, the completion of all the services, if any, and after final inspection and approval, by the City, that approves of the goods delivered, if any, and the services perfonned, if any. 7. Precedence. The term, provisions and conditions of this Agreement shall take precedence over the tenns, provisions and conditions of the contract between Contractor and TOWN OF CUTLER BAY. 8. Grant Funding: This project is being funded by NI A and Contractor agrees to comply with all the requirements of that Oran~ applicable to the delivery of the goods and/or services that are the subject of this Agreement, and that are within its power to provide and to provide all the documentation within its conb.'01 that is required for the City to be able to recover as much of the contract price that is available pursuant to the terms of the grant A copy of the grant, If any. is attached hereto and made a part hereof by reference. 9. Pubfte Records: CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.07O1) while providing goods and/or services on behalf of the CITY and the CONTRACTOR, under such conditio~ shall incorporate this paragraph in all ofits subcontracts for this Project and shall: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the oost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law fbr the duration of the contract term and following completion of the conbaet if the contractor does not transfer the records to the public agency; and (d) Upon 2of49 194 completion of the contract. transfer. at no cos1. to the public agt:ncy all public records in posscssiun of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor tmnsfcri. all public records to the public agency upon completion of the contract. the contractor shall destroy any duplicate public rt--cords that arc exempt or confidential and ext.'1t1pt from puhlic records disclosure rL-quircmcnLs. If the cnntracLor keeps and maintains public records upon completion of the contrnct. the contrnctor shall meet all applicable requirements for retaining public records. All records stored ekctronically must be provided to the public agency. upon request from the public agency's custodian of public records. in a fom1at that is compatible with thi: infonnation technology systems of the public agency. IF THE CONTRACTOR HAS QUESTIO~S REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES. TO THE CONTRACTOR'S Dt:TY TO PROVIDE PUBLIC RECORDS RELATl~G TO THIS CO:\TRACT,. CO:\TACT THE CUSTODIAN OF PUBLIC RF.CORDS AT 305-663-6340; [-mail: npayne(iisouthmiamifl.2ov; 6130 Sunset Drh·e, South Miami,. FL 33143. IO. Waiver Jury Trial: City and Contrnctor knowingly. incvocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Fcdernl Court proceedings in respcl't tu any action. proceeding. ur lawsuit arising out of the Contract Documents or the pcrfom1ancc or the \Vork thereunder or any counterclaim. cro:-s-clairn or third party daim tiled in the same proceeding. 11. :\otices: \Vhcncwr notice shall be required or pcnnittcd herein. it shall be ddivcn:d by hand delivery. e-mail ( or similar dcctronic transmission). fill·similc transmission or certified mail with return receipt requested and shall he deemed delivered on the date shown on the e-mail or deli\ery conlinnation for any facsimile transmission or. ifhy certified mail. the date on the rdum receipt or tht: date shown as lhc datt: same was refused or unclaimed. If hand ddiven.:d to the CITY. a copy must be stamped with the official CITY receipt stamp showing the date of delivery. otherwise the document shall not be considered to haw been hand delivered. l\iuticcs shall be dcl ivcrcd w lhc following indh·iduals ur entities at the addresses ( indu<ling C· mail) or facsimile tmnsmisl-Jion numhen. set forth hclov, or in the introductory paragrnph to this contmct: To CITY: With copies to: City Manager. (, I JO Sunset Dr. South l\·1iami. FL 33143 T cl: (305 > 66~-25 IO Fax: (J05) 663-6345 E-mai I: sakxandcr:'c~ suuthm iami flgO\· City Attorney 6130 Sunset Dr. South l\·1iami. FL 33143 Tel: (.305) 667-2564 Fax: (J05) 341-0584 E-mail: tpt:rida.s,mthmwn:ifl.l!o\ 3 of 49 195 ', 12. \'alidity of Executed Copies: This Agreement may be ex~uted in several counterparts. each of which may be construed as an original. 13. Attorneys• Fees and Costs: In the event of any litigation between the partit.-s arising out of or relating in any way to this Agreement or a breach thereof. each party shall hear its <.lWn costs and legal fees. Nothing <."OntaineJ herein shall prevent or prohibit the right to be indemni tied for any attorney fees incurred in the defense of an action by a person or entity who is not a party to this Agreement. 14. Indemnification: Notwithslanding anything contained in the contract between Contractor and TOWN OF CUTl~ER BAV to the contrary. the City docs not waive it.-. so\·creign immunity granted by Florida Statutes. Section 768.28. and the City's tort liability shall be limited to the waiver of sovereign immunity provided for in Section 768.28. IS. Severability: If any term or provision ofthi!\ Agrt.-cment or the application thereof to any Jll."TSOn ur circums1ancc shall. tu any extent. he invalid or unmforccahlc. the remainder of this Agreement. or the application of such term or provision to pe™ms or circumstances other than those to which it is held invalid or unenforceable. shall not be affected thereby and each tcnn and provision of this Agreement shall be valid and enforceable to the fullest cxtcm permitted by law. IN WITSESS WHEREOF. and as the duly authorized act of the parties. the undersigned representatives of the parties hereto have caust.-d this instrument to he signed in their respective names by their proper otlkials on or before the day and year tirsl above written. ( type name Jnd title of signatory above) ATTEST: Ry: ~~~~c\------- CMC City er Read and Approved as to Fonn. Language. Legality and F.xecution Thera1f. By: _·_:.::,,.."?.:-·-~ .. : -~--..:~ )-···:_.::=---__ ::,......-..:.:·' .;,· Thomas F. Pepe City Attorney 4 of49 196 fpsun.nce .. INSURANCE & INDEMNIFICATION REQUIREMENTS GENERAL PLANNING SERVICES PIGGYBACK AGREEMENT GENERAL PLANNING SERVICES A. Without lmidng ks llablH&y, the contractor, consukant or consuldn& flnn (hereinafter niferred co as "FIRM,. with regard eo Insurance and tndemnlffcadon requlremen11) shaR be required 1D procun and maintain at l&s own expense during che life of che Contrace. Insurance of the types and fn the minimum amounts smed below as wlll protact the ARM. from clalms which mar arise out of or result ft-cm the CiOIICl'ICt or the performance of the contna wb:h the CJq of South Miami. whecher such dalm rs aprnsc the FIRM ar any sub-connccor, or by anyone cBrecdy or fndlrecdy employed by any of chem or by anyone for whose am any of them may be liable. B. No insurance reqund by dHt OTY shall be issued CH' wrlUen by a surplus llmis carrier unless authorized In wrfdng by the aTY and such authorization shall be at du, crrrs sole and absolute dlscredon. The . FIRM shafl purchase Insurance from and shall maintain t:he Insurance with a company or companies Jawrully audaorfzed to seU lnsurancia fn the Statle of Florida. on f'onns approved by the State of Aorlda. as wfll procecc the FIRM. at a minimum, frcm an dafms as set forth below which may arise out of or result from 1he ARM's operations under the Comract and for which che ARM may be repDy Dabfe. whether such aperadons be by the ARM or by a SubcontracllCJ' or by anyone dlrecdy er lndlrecd)' employed by any of chem, or by anyone for whose acts any of them may be Uabfe: (a) dalms under warken' c:ompensadart, clJsabllit:y beneftt and other afmllar employee benefit aces which are apptfcabla to the Work to be per(onned; (b) dalms for damages because of bodily fnlury, occupatfonal sldcness or disease. or death of the FIRM's emplO)'BeS; (c) cfaJrns for damages because of bodily fnjuly. sickness or disease. or dead! of any penon other daan the FIRM's employees; (d) dafms for damaies Insured by usual personal fnJury llabllky cowraae; (e) dalma for damages. ocher dl8n to the Work 1Uel1 because of lnJuryto or cfestnicdon of tanafble property. lndudlng loss of use resulting dlere from: © claims for damages because of bodily lnlUJY, death of a person or properq clamaae arlsbt& out of ownership. maintenance or use of a ~ vehlde: 60 dalms for bodily fnJUIY or property clamaae arising out of ccmpleted oparatlcns; and (h) daims Involving comracrml llabJBq Insurance applfcabte to Iha FIRM's obllgadons under 1he Contract. firm'• blJluranql Geoftrallr. The FlkH shaD provide and maJmaln In forte and efrect undl all the Work to be perfonned under this Contract has been c:ompleted and accepted by CITY (or for such duration as is odterwlle specified hel abiafter), che fnsurance coverage wrfaan on Florida approved fonns and as set forth below: Wm1Pn! CamPPnatnn 1PIIP?DP" ac lhe stamtoryamount as to aO employees In complfance with che 'Worked Compensadon Law" of the Srae of Florfda lndudJng Chapter 410. Florida Smutes, as presemlyWriaan or hel eafw amended. and aD applJcable federaJ laws. In addition, die poflcy (les) muse Include: Employers' Uabiilq at the sta1Ub:lt)' coverage amount. The FIRM shall further Insure that aB of Its Subcomrarmn malm:afn appropriate levels of Worker's Compensadon Insurance. (:gmmarcfal Comi•n•ehensive Geo@ral YaNPty Insurance wlch broad fonn endorsement. as welJ as automobile llablllty, compfeted openldo,IS and products Uablltty. connr:tval liability, severabllky of Interest with cross lfabfllty ~Ion. and personal fnJury and property cfamage Uablllty with llmks of $1,000.000 combined single llrnit per occurrence and $2,000.000 agregace. lnduclfng: • Personal Injury. $1J>OO.OOO. • Medlcal lnsu~ $5.000 per person: • Propenv Damage: $500.000 each OCC1.1rrence: Umlm@Qe Commardal Cgnpehenslya Genenl , .,.,_ '-urance shall be written on a Florida approved fonn wllh the same coverage as the primary fn9urance polfcy but rn die amount of $1.000.000 per dalm and $2,000.000 Annual A,JjJ epte. Coverap muse be afforded on a fonn no more rescrictlve than the raa. edition of 6of49 197 the Comprehensive General liability poHcy, without restrlalve endotsemenrs, as flied by the Insurance Services Office, and must lndude: (a) Premise$ and Operadon (b) Independent Contractors (c:) Procluca and/or Completed Operations Hazard (cl) bploslon, Collapse and Underground Hazard Coverage (e) Broad Fonn Property Damage (f) Broad Fonn Conuacwal Coverage applicable co this speclffc Contracc. lndudlng any hold hannfess and/or lndemnfflcatfon agreement. (g) Personal Injury Coverage wkh Employee and Conuaaual Exdustons removed, with minimum llmfts of COY81'ag8 equal ta those required for Bodlly lnJury UabUlty and Property ~ Uablllty. Buslnep Automobile Yrrbil!tJ with minfmum lhnlu of One MIiiion Dollars ($1.000.000.00) pl11$ an add!tlcnal One MIilion Dollar ($1.000.000.tlO) umbrella per OClalrrence combined $Ingle Umlt for Bodily Injury Liability and Properly Damage Liability. UmbreDa coverage muse be afforded on a fonn no more restrk:dve than the latest edition of the Business Automobile Liability poticy. without restrlcdve endorsements. as filed by with the state of Florida, and muse include: (a) Owned Vehicles. (b) Hired and Non-Owned Vehicles (c) Employers' Non-Ownership . 5ghgmtracts: The FIRM agrees that If any part of the Work under die Contract Is sublet. the subc:omract shall contain the same Insurance provision as set forth In dlese Insurance and lndemnlficadon requlrenums, other than the Fire and Extended Coverage Insurance and sub.5titudng tho word Subco~ for the word FlkM where app1lcable. . fire and Extend@d Caurap Insurance (luQcfen' Bilk), IF APPYCAILEi A In the event that this c:omract Involves the construction of a structure. the CONTRACTOR shall maintain. wlda an Insurance Company or Insurance Companies acceptahle to the CITY, "Broad" form/AD Risk Insurance on buffdlngs and suuctures, lndudlng Vandalism & Malicious Mischief coverage, while In die cxiurse of consu-ucdon, lndudin,g foundations, additions, auachments and all permanent fixtures belongtng to and constituting a part of said bulldlngs or structureS. The pobcy or polldes shalt also cover maddnery, if die CO$l of machinery Is lnduded In the ~ or If the machinery 15 located In a building that Is being renovated by reason of thls conna. The amollllt of Insurance must. at all dmes. be at least equal to die replacement and acwal cash wlue of the Insured property. The polc:y shall be In the name of the CITY and the CONTRACTOR, as their Interest may appear, and shall also cover the Interests of all SubcomractOrS performing Wor1<. B. All cf the provisions set forth in che Miscellaneous section below shall apply to dtls coverage unless It would be dearly net applicable. Mlcpllpneous: A If any notfce of cancelladon of Insurance or change In coverage Is Issued by the insurance c:cmpany or should any Insurance have an explradon date thai will occur during the period of this contra.ct. the FIRM shall be responslbte for securing other accepiable Insurance prior to such cancellacfon. change. or e'JCl)lratlon so as to provide comfnuous coverage as specified In this section and so as to malmain c:overage during the fife of dds Contract. B. All deduceibfes must be declared by the RRM and muse be approved by the CITY. At the opdon of the CITY, either the FIRM shall eliminate or reduce such deducdble or die FIRM shall procure a Bond. In a fctm satisfactory to me CITY covering the same. C. The poffdes shall ccntafn waiver of subrogation aplnst CTY where applfcab!e, shall expressly provide that such pobcy er pcUdes are primary over any other ccUecdhle Insurance that CITY mar have. The OTY reserves the right at any time co request a copy of the required pollcles for review. AB pollcles ~I corafn a .. severability of Interest" or .. Cl'OS$ llablllty" clause without obfJ&ation for premium payment of the CITY as well as contrac:tual llablllly pl"OYlsfon covering the Contractors duiy to Indemnify the Cicy as provided ln thb Agreement. D. Before scanlng the Work. the FIRM shall deliver t.o dte CITY and CONSIATANT certificates of such insurance. accepcable t.o the CITY, as well as the Insurance bfncler, If one Is Issued, the Insurance poftcy, indudlng the cledaratlon page and all applicable endorsemen1S and provide die name, address and telephone number cf 1he Insurance agent or broker through whom the policy was obt:a!Md. The Insurer 8of49 198 shall be rated A. VII or better per AM Bests Key Rating Gulde, lacest edition and author1%ed to Issue Insurance In dte State of Florida. AU Insurance policies rnust be written on fonns approved by the State of Acr!da and they must rumaln In lull force and effect for the duration of the contract period with die OTY. The FIRM may be required by die CITY, at its sole <11.scretfon, to provide a ucerdfled cop(' of d1e Polley (as defined In Anfcle I of dlfs document) which shall Include the declaration page and all reciulred endorsements. In ackfltion. the ARM shall deliver, at dte time of defwery of lhe insurance cerdftcate, die fol!owtn& endorsements: (I) a polfcy provlslon or an enclorsemem: with substantfally slmllar provisions as follows: "The Oty of South Miami Is an additional Insured. The Insurer shall pay all sums thac che City of Sourh Miami becomes legally obligated ro pay as damages because of 'bodily Injury", 'propercy damage', ar "personal and advertising injury" and it wlfl provide to the City all of the coverage that Is qpfcalfy provided under the standard Florida approved forms b-commerdal general llabilliy coverage A and coverage 8 .. , (2) a polky provision or an endorsement with substantially slmllar provisions as follows; "This policy shaB not be cancelled (fnducfing cancellation for non-payment of premium), tennlnat.ed or materially modified without first glYlng the Oty of South Miami wa (I 0) days advanced written notice of the Intent to maWiaDy modify che policy or m cancel or termtnaie the pafky fer any reason. The notification shall be deUvered to the City by certffJed mail, wlih proof of delivery t.o the City." E. If the FIRM is providing professional services, such as would be provided by an ardtlt«t. engineer, attorney, or accountant. to name a few, then in such event and In adclidon to the above requlremenu. che FIRM &hall also prowle Professional Llabfflty Insurance on a Florida approved fonn In the amount of $1,C00,000 with deductible per dalm If any, not to exceed 5% of the llmlt of llablllty provklfng for all sums which the FIRM shaO become legaBy obligated to pay as darna,es for dafms arising out of dte services or work performed by the FIRM la agents, representatives. Sub ContractorS or assigns. Of' by any person employed or retafned by him In connectron with dtls Agreement. This Insurance shall be maimalned for four years atcer c:ompfetlon of the construction and acceptance of any Protect covered by this Agreement. However, the FIRM may purchase Specific Profett Profussional Liability Insurance, In the amount and under the tennS specllled above, which is also acceptable. No Insurance shall be issued by a surplus lines carrier unless authorized In wridng by the dty at the dt.y's sole. absolute and unfettered discredon. Indemnification Requirement A The Contraetcr accepts and voluntarily Incurs all risks of any injuries, damages, or harm which might arise during the work or event that Is O(Q.lrring on du, CTY's property due to the negligence or other fault of che Contractor or anyone acting through or on behalf of die Contractor, B. The Contractor shall Indemnify, defend, save and hold OTY, hs officers. affiliates, employees, successors and assips. harmless from any and all damages. claims. liability, losses, claims. demands. suits, tines. judgments or cost and expenses, lndudlng reasonable attorney's fees. paralegal fees and invenigatlve costs incidental there to and Incurred priOr to, during or following any Dtigatlon. mediation, arbla-adon and at all appellate levels, which may be suffered by, er a«rued against. charged ro or recoverable from the City of South Miami, Ea offla!rs, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or natUre. indudmg dalms for fnjury to, or death of any person or persons and fer dte lass or damage 10 any property arisfng out of a negligent error, omission. mlsccnduc:t. or any gross negligence, intentional act or harmful conduct of the Com:ractor, its contraaor/Subcontraaor ot any cf U'leir ofRan. directors, ~ representatives, employees, or assi,gns, or anyone ac:tfng through or on behalf of any of them. arising out of this Agreement. inc:kfent to le. or resufting from die perfonnance or non-performance of the Contractcr's obligations under this AGREEMENT. C. The Contractor shaft pay all dalms. losses and expenses of any lclnd or nature whatsoever, In ccnnecdcn therewith. lndudlng the expense or loss of the CTY and/or Its affected officers. afffllates. employees, suc:cessors and assigns, Including thefr auomey's fees, In the defense of any action In law or equity broughi against diem and arising from the negligent error, omission, or act of the Contractor, Its Sub-Conuactor or any of their 7of49 199 ' , aaems. represenl:llllves, employees, or assigns. and/or arfsln& out af, or Incident m. this Agreemenr. er Incident to or resukfn8 from the perfarmance or non-performance of 1he Conllm:tor"s ~ under this AGREEMENT. D. The Concraccor agrees. and racognfzes that neither die crrY nor ks ofRc:ars. afflllates. employees. successors and assJaps shall be held Hable or responslble for any dalms. lnc:ludftw die costs and expenses of defendlns such datms which may resulc from or arise out of acdons or omissions of the Co11vactor. ks conwtorlsubcomraaor or any of thefr aaents. represemacives. emp'°1eeS, or assigns. or anyone acdng through or on behalf of the diem. and arising out of or C011C11!11tfJJ. the work or event that Is occuning on the crrrs propel"ff. In reviewing approving or NJecdns any submissions or am of die Corm, CITY fn no way assumes or shares responslbllhJ or llablllty for cha aces or omfsslons of the Com:rac:tcr, 11s comraaar/subcona-armr or any of rhefr agems. represemadves. employees, or assigns, or anyone aatna through or on behalf of them. E. The Contractor has the duty to pravlde a defense with an attomer or law ftnn approved by the Cftr of Sou1h Miami. which approval will not be unreasonably wlthhelcf. F. However. as to desrgn professional c:omraa:s. and pursuant to Section 725.0S (I), Florida S.U... none of che prcmsfons set forth herein above that are In conflct with this aubparagraph shall apply and chis subparaaraph shall se& fonh 1he sole responstbllicy of the design professional concern1n8 lndemnfflcadon. Thus. the desfan professkmal's oblfsatlcns as to 1he City and fa aaencfet. as well as 10 Its officers and eniplc,Jees. Is co Indemnify and hold chem harmless from lrabllldes, damages, losses. and costs. lndudrn,, but noc lrmJl:ed to. reasonable auomers• lees, co the exreni caused·by the nealJ&ence, recklessness. or intendonally wrongful conduct of the design professional and ocher persons employed or uclllzed by the deslgn profassfonal In die performance of dm c:cntraet. 80149 12 200 .. CONTRACT FOR GENERAL PLAN~l~G SERVICES ATT ACHEMENT A Town of Cutler Bay RFQ. including: • SCOPE 01-· SERICES: RFQ #17-06 9 of 49 13 201 I. TROD lJC TIO N Exhibi.t '"A'' Town of Cutler Bay REQl.lES T FOR QUALIFICATIO NS RFQ # 17•06 '~General Planning Services" SF.CTIO:\' # l Th ~: Town of l'utkr Hay (tht.' ·"·!"own"). a munii.:ip alit y loL:a red in Miami-Dade C o unty. l·lomfa. tksires to rec e ive prufcssiona l quali !1cation s fur the 'election of three(}) Planning Consulting firms (the --consultan s") to 11 rov idc Gcni.:raf Planning Se r vice:.-.. Florida law ·l:quin:~ lhc Tow n tu mak' a dctcn11ination of a respondent's qualific at ion:.-. to pt.:rfonn g1:ni.:ral pianning SerYice-s priM tn engagement. Th e infunn ati on u sed in thi s RFQ wil l he u. l'd hy thi.: Tmvn w mak1.: this di:ti.:rmin;.i t ion . Th e I 11w n n.·scr\.t.'S the right o award Cl ntracts to Cunsul ants whu wi ll best scr. e the irnerests t)f the Tu v. n a nd whost.' respu nses ari.:: ;,;ons iden:d b y the Town llJ be the most rcspt111:.-.iVL' and nwsr r'sp1111 ·iblc. Th\.· Town n:st-rn·s Lht: righ t to accq,t or n:j ect :.my or all rt:spunst:s . based upon its dc!ihcrati -tins and opinions . In maki ng such tk Lc.:1111inaliun. the Town rcsen e: tht: righ t to i,~,·e..;tiga re 1he 'inan c iai ca1 abili ty. integrity. experience and qual ity of J e1ic1rmance of each r 0 sp0mk t. irn:lu<ling offici.::rs. principals. sc:nior ma1ngi.::111ent and super\'iSLlrs as \\ell a · the staff idc Hi ficcl rn chc ri:-pur e. I. SCHEDULE OF £\T, TS ,o Event Date* Tim~* (EST) A<lvertisemenL ,. Di..:tr1b ulion 01· RFQ & Cone of 7 /12 /2017 9:00 AM Silence Begins i Mandatorv Pre-RFQ -R esponse Meeting .., I 07:~0 Caribbean Blvd .. Council Chambers 8/2/2017 10:00 AM I - ,., .) 4 5 'Cuti 'r 13H '. Florid a 33189 i f) adl ine tc Submi t Que ··t ion s Deadline lo Tc \1-.. 11 Res1 onses to Questions Deadline to Submit RFQ-Response RFQ /! 17-lln •·Grn!'ra l f)lanning !-.ef\·ic,•s " f/j1~ 4~r ~I I I 8i 9!~017 I 1:00 ~\1 i ---- I 8/17 /2017 :'i:00 P\1 1 18/30/2017 I I 2:0 0 P:vl --·-- 14 202 6 Evaluation t1f Qua Ii lications 7 Selection of Short-Li s t Finalists 9 Ora l Pre::;enlation Announcement of Sekcted ContractorsiCo ne of Silenc e Ends 1 8/31 /20 17 Thru 9i l 5i 2017 I I 9/15 12017 I 9/2, i20 17 t I l/15 /201 7 .. ... -·-_, =~The T o wn re-scr\'C.'S the right to changc the s c heduled dates and time. RFQ ;1 17 -0li ··<;cucral Planninf! Sen-ic<'s" ffltif 4qf 2 1 8 :30 AM 1 Thru 2:00 PM i 2:00 Piv1 I i 9:.10 A\1 ' -----' 7:00 PM I ! 15 203 l.2 ELIGIBILITY In addition LO other re qui rements Sta e tl in Lhi~ document. to be digihk to n:spond to thi s RFQ. thi.? ri.?spondc:nt must ha ,·c sui.:ci.?s .·fully rro\'ided. within the pasl !he (:i) years. services sim ilar to thus i.? de·eribed in. ecti rn 2 .2 of this RFQ. The respondent must meet all legal. iedmi al ant' prof,,ssional requ ire ments for providing the requ ·sted se rvice s. Tb!;! rc :-pu ndcnt project manager and ra . k leaders must bl' certified plannl."rs and member of th1.' American [nstitute of Ccrti fi ed Planners ( ,\ ICP). Respondent shall fur 1i . h uc h addi ional information a. the To, n ma) reaso nab ly require. Thi.· includes information that ind·l·atcs financial rc~uurces as ,veil as abi lit y to provide anJ maintai 1 tht: re<.juin; l serviL· s di.?snihcu h -rein . Tl1e Town n::sen·es the right to inves igau.: the respondents' lJUalifications or those of any c fits agents. as it deems appropriate. I f thr Town find . i· necessa ry co aJd to. or am(:nd his RFQ prior to the l'l'~ronsl' s ubmitta l dcudlir!L'. th-.· To,\11 will issue wriH ·11 a<ldcnda /a<ldendum. Ead1 n::-ponJcnt must acknowh:·dge reL"ei p t or e ac h addendu11 by signing the ackm1,\·k<lg ·ment th errnl· (Appendix AJ a nd prm iding it with it::; r "!-pons!.?. 1.4 CERTIFICATlO:\ Each rc!'..pondl'nc to tht~ RF Q nusr t.k~·la rc . by signin~ App ... ~ndicl'S A and B. thar tlw person(s ). fo111(s) anJ panic!-> id ·nt i l"11.:d in t he rcspon:-.e ar~ interested in and ~1,·ailabk to pru,·itk the service~ n.:qu ired: th at the rcspon ~c is in.tdl' without collusion \Vith any otht·r person{s). finn(s) and partii.?s: th:.i! !hr response is fair in all re spects and is ma<k in go id faith without fraud: and :I at th,;: renm signing any part of t hl! response ,rnd niver krter has foll authority to bind the pc'rSl1nL ). firm(~ l an d part ks ide 11 i lied in the response'. 1.5 PUB IC RECORDS LAW Flu r iJa la\, pro, ides that n unicipal records ~hould he open for inspection by any person um kr Section l 19 . F.S. Pu hlic Records law . All information and matl'rials rL'cci,·i.?tl by the To wn in conne ·t ion with re :ponsc,; shall bctome pr op erty t if the Tmvn and shall bt.: dce1m.:d :o be: .ubl: · rc·'L}rJ. Sl b_j.: ·t to I ublii.: inspc ·tion . 1.6 RETl:::\TIO N OF Rt:SPO S l::S The Tow resen·es the righ t lo rl'lain all re . ponses submi tte d and to use any ideas c-ontained in ·rny n:spon:c. regardless nf wh ·ther that responden t or any respondent is sckctecl. 1.7 QUESTIONS . .\!\D CLARIFlCATlO:\S: ,\Jl rcqur:-t. for inforrn a ion and /or clari ficalion should be submi ttcd in wri ing. on 0r tl'itirc 8/9/20li (1:00 p.m.). a . dc:-icrihcd in ·cct io n I .I-Sch ··duk ofEvt.:n ts: RFQ # 17-011 "t;c m•ral l'lunn inl,? Sen ices .. ~'\1il4\j'f_J 16 204 Town Ciak Attn: Cutkr Bay Town CL'ntcr -General Plannin):!. Sen icc:- RFQ # l 7-06 Tnwn of Cutler Hay 107:::!0 Caribhcan Bl\"CL, Suite 105 Cutkr Bc1~·. FL >3 I iN Ph o ne : (10 5 i 234-4~62 · Fax: (305) 234-42:-l Email: towndcrk(fl:.._•2Gt lcr:::,a_y-fl. go\ 1.8 TOW'.\ AlTHORIT\' Prop0sab will be ~ekctcd at the sn k di:-.Cl'L'ti011 of lhe Town . The Town rescn e · the right to waive any irn:~ularitic~ in tht: rL·quc . t rroccs:-.. tu rcjcl'l any or all prnr usals. rcjcc a proposal which is in any \\'ay i11rn mrk1c or irregular. re-hi d the en!ire so li ciLalion or enter into ag rcc mi:nt s wi th 1 ,me than one respondent. Proposals recL·ived aft er the dcadlirn: will no, be con s itkrcd. 1.9 CA~IPAI.(;'.\ Fli\A ,ct RLSTRICTIO~S 0:\ \T'.\UORS Pursuanr to the Town CodL' and T o wn Cha 11cr. vendors o f the Tm, ri ar · required to tfo,clm,c an y ca1 1paign contributi o ns to th1.: Tf>wn Clerk. and each vendor musl tl o su prior LO and as a co nd i:ion nflhc a\\'a rd ol'any T<mn uintract ti the n:mlor. \.'L'.n<lors · Carnpai!.!11 Cunlri hution Disclosure: l. (j 'ncrnl i'L'quircm c nb: (A) An>· \Tndor re quired to disclose c:amp·1it-'l1 con t ri butions pursuant to the Charter ld. th e Tow n l)f Cutler 8ay. as may be ,1me 11tkd. shall fik ;i writ ten ,fodosurc \,\ i!h the To\\'11 C!L~rk. s ta t i1 g nil ~ontributiuns made thar \\'l'l'l' Jl'CL'ptcJ by a n elected official of th' Town. the official tu whom they were made an d the date the y were Jlla dl'. The Tnv,·n Clerk may de:\ clop a form to be USL·d by \·cnJors l<>r such disclusun:. (B) The JisL·losun.: ..;hall be tile d p rior to and a:-a l'lllltiitiun or the-av,:a rd or ail\ l o \\'n cumract l l 1 the , cm!or . (CJ ThL· Town Clerk shall infom1 the Council of any di:closun:s \.\ hicl, wer..: made in r ·lation 10 any items before rhl' Council pri tir to he hearing on the item N pritir tu the a ward of the contn11.:t. (Di 11' Jn cxi:ting ,·endor makes a contrihut io n. the ,i:ndor must rcporl the: c:ontr ibutilln tu the Tcn,\.n Ckrk ,,·ithin the c.•arlicr of: len I 10) da ys of acceptance o r p ri o r to the award of the contract or r..:n~w a l. ( E) The Tern II Clerk shall file a quarterly report I isti ng the wndor disclo~un:s in th e quarlL'r. RFQ /i 17-0n "Ceneral Plan ning S en ice ... f~ltlf ~~f 2 1 17 205 -, Di .qualilicalion: (. ) If a \"t:n<lor nf 11ro<luc1s or services. diret:lly or throug h a mcmher of Lhe person': im mcdia c family, through a rolitirnl at:tion ;;ommillcc or through any other person . makes a ~:ampaign contribution to a Town candida e and foils to d is close it. the \'endor shall be barred from sdli ng an 1 pro uct or service 10 th e Town fo r n p ·riod l f tw0 y ·ars fo llowing :,;wearing in of the :L bjccc elected offic ial. I.JO COi\E OF SILE:",ICE i\otwit hstancling any lllhcr pro\·ision in this solii.:itation . the prll\·isions of Tllwn ''Cone of Sile ire" arc ap r lirnbk . Tht' c'ntirety or the se prm·isions can be found in Tl.n,vn Ordinance 0'1 -22. as ·,mended . The "Cone of Silcnc .·• as u:-cd herein. mean~ a prohib ition on any commL nirntion n.:garding a particular Rcq uc :t fur Prorosa! ( "RFP" ). RcqUt:s t for (J1alilit:ation ("parLirnlar RFQ") or bid . betwe i:n: A po l ·n tial \!Cndor. scrv ic' pro\·idcr. proposer. b idder. lo bby is t. o r consultant: and the Town CuunL·il. Tuwn's proti.:s!-,ional staff including. hut not limited o. ht: Town \1anagcr and liis her sLa ff any mcmbt-r ol' tbt' Town\ sekclion or cvalua ion commi t! ·i:. ThL· Cone of S i lenc t shall be imp osed upon eai:h parLirn la r RFQ , RFP and hid aflt:r tbt: achc1iisc111cnl of said pa11icular RFQ. RFP. or h id . Thi: Cone of Silcnci: sha ll e rminar..: at :he beginni 1g of the Town Coum:il m..:eiing when the T own ~fanager 11akcs his written r ·c ommc-n datiun to the Town (\iuncil. I I O\.\-CVt!r . if the: T1)wn Council r ·fcr:-, th e l\-fanagL'r'. reel mmcndation back to the Manager or staff for funhL'I" re\ iew. the Cum~ or Si knee shall be rL"-imprn,'d until :-.uch rimi.: a:, th ' ~vfona~t:r makes u :-ub:-.cquem wriLl n recommendation. The Com of . ikrnx shall not apply to: (I) oral rnmmunicatiom at pre-bid conferences: (2 i ()n,! rn' · ntations befo re sclcctic•n or C'-alua ·01 L'On n ittec-.: (.,) public prc:-.cntations made to the Town ('(.lunt:il d uring. any duly ,oticcd publ ic mi:c.:ting: (4 ) L·un11 n uniL·ation in writing at any Linc with any Town employt:L·. unles . spc:cifit:ally prohibited by the applicable panit:ulm RFQ. RFP or hid dornments. The bidckr o r prnposer shall tile a Cllpy of any wr ittt:n communication with the Town Ck rk . The Town C lerk shall make cop ie · available many perslm upon requt!s,: (5) i:ommunic:ario n · regarding a particular RF<). R FP ur bid bet,vt:en a pntential ,endor. sel"\·ice provider. proposer . bidder. lobbyist or rnnsultanr and the Tcn vn 's Purchasing Agent or Town cmployL'C dcsi!! 1 .. ucd rL·:-ponsiblL" fo r admillis tc:ring the procun:mull pre c css tc,r such panirnlur RFQ, RFP or hid. pro v ided the rnmmunit:ation is limited strit:1ly to mat te rs of prncess or proci:dure a ln:·uly cnntaini:d in l he co 1Te;;ponding -.olicitation doc ument : RFQ # 17-116 "{,e nl'ral l'lannin~ Senit:cs·· f:t1~ a~tf 2 1 18 206 (6} rnm1nuniL·,uions wi h tl11.: Town Anorncy anJ hi!-, or her Slaff: ( 7) duly notii.:cd s ite v is its to dete1111im: the l"omperency of bicllkrs regarding a pa ru ·ul ar bid during the time periLit1 between the opening L>f bit.ls and the rime ,he Tcn vn Manager make. his or her ,1.:r irrcn r 'C ur11rncndacion: (~) any c mc-rgency prornr1;1m:nr of goods or s1.-r,·1l"cs pursuant to Town Code: (Q} response!--to the Town·s request for clarilicaLitin or addi ional in i"om1ation: ( I 0) con!ract ncgutiatitins timing any du ly notiL·ed public meeting: ( I I ) com mun i ·at ions t ) enable To"·n staff to seek and obtain industry comment or peti"orm marke research . pro\'itkd all communicarion s related tht'reto bctv,•een a po tent ial n:ndor. scrvke provider. proposer. bidder. lobbyist. or con:--ultant and any member of the Town\ profess iona l staff includ in g. b lll not limited to. the Town . -fan ag er anJ hi :-or hLT staff an: tn writing or are ma de ut a July nmicr..:d public m eet ing . Please rnn lal"l Lhe Tm-\ n .A. llorncy fo r any quest ions rnnl"eming Cone or Silence rnmptiai1cL'. \.'iolat ion of the C( rn: ( r Silence hy a particular bidder or proposer shall :cnda any parti ·ula r RF() award. RFP award or bid awa rd to said bi kie r or propuscr ,-01dablc by the To,, n Council and tir Town i'vlanager. I.I I LOB BYIST HEGISTHATIO~ Prnposcrs m us! a ls o c omp ly with ail Town Charter ~ections and Code sections. inclu ding without l imitation, L 1o sc pertaining to lohby isis . induJing Section 7.£, of the To wn Char1LT and im kmt.>nt ing l)rdin am:e(s). including St:c. 2-1 l(s) of the;> l'o u1t y Code: and Ordim11 Kt: 07 -02 . Pkasc l 'Oll ar..:t the Ttiwn Clerk al (305) 234 -4262 for addi tional information . £'11J OF SEC.TIO:\ RF(.) /J 17-0n .. (i(•nl·rnl Planning Sen it·~~-· 151~ ~~r 21 19 207 SECTIO # 2 SERV I CES '.'IEEOEO BY TU£ TOW!\ 2.1 GENERAL BACKCROL:I\D The Tmvn of Cu tle r Ra y (h cn.:i m1ft.cr the ''T<m n") is lm:att·d in the southern portion of i\,1ian i-Dacle Cou nty . Fl or id a . The Tow11 i -:ompriscd o f approximate ly 10 ·q uare mile s bou·1ded by S \V 184 S 1r-:c 1 to the north. US 1 Busway to tht> west. S\V 232 Street to i he so uth. and Biscayne Bay ll> rhe cast. The Town abuts the Village of Palmcno Bay to the north and unim:oq1o ra tcd Mi ami-Dade County 10 the wc::.t and so uth . The To wn is curTcntly diaract ·ri;,etl by establi shetl and developing re. i<lential rnrrnnunities and commerc ial tkn:lop rn e nl a long US-I and Old Cutler Rnad . T h,.: Town was inl'l>rp ora'cd as the 3.51 11 municipaliry in iv1iami-Datlc County in 20 05 . Sillcc im:orpo rm io n the T own populati on ha" gnmn from 39,000 (2005) LO an es ti111 atec;l 44.900 Fsl. 20 16) resi den ts. T his repres ents a grow th rate of over .~00 res ide nts per war. T his n ode rn re growth rate i · expct.:tcd to n.111t inu tor the nex t rh ri.:e to fi ·e years as new hou ·ing dc•velopme lts are ·ornpktcd and others enter the planning pha se~. Desp it e the anticipa te d _}opularit,n g rowth fi.,r rhc m:xc sc, era! yea rs . the ·fown's bu ildabk land im·en tory for both resi dent ia l an d -.:ornmcn.:iat use t!s very limited. P:·cscntly. [l1crc arc scv1.'rai !small po d ,ct;-; of llnd e ,· ·lupe<l laml \'I ith in the gt.:nt:rnl ,·ic ini ty of OIJ Cutkr Road am.I Lakes by !ht: Bay tha t L·an accommodate fu ure n.::--idcntial (-;ingk -fomily unit:-;. townhomcs :md :.ipartments) and mix ed -use de,·cl 1r" rnem . Residential use,; occu py a rproximatcl y .-rn ren:enl e .. ~oo "T acre.~) of th e Town 's total land are·i (f,.5 2.'. I ant~s). far cx ~:ce ding the at.:reage in a ny orht:r 1se. T here are fo ur ( 4) resiJ 1.:n1ial ndghbL)fh oo d s in (he Town. I ) nl'ighborhoud we st nf O ld Curkr Road tha t i .dudes Cutk'r Ridgl'. Wh isrering Pinc .. Bel-Aire . and Pine Trei: Mano r. dc,·c..·lopcJ in the l 9 50s aml I 960~. 2 ) Sab!a Ba y 1ni<lcntial n<..:i!..!hbo rhoo<l loc.:alc.:d on the eas t :-;itk uf Old Cml >r Road . deH:loped in the 1970s. 3 L ikes-hy-th tc Ray residenLial 11 eighho rho od loca ted ea. t o r Old C utkr Road and so uth of Sa ga Ray. dc\'clopmenl began in the 19i;ws. Th'-' last parcel s are ct rre1 tly t. nder construd ion or are ap pro\'ed future ckw lop 111i:m. Th e Tcn-vn antk ip ates ,I a La · ·, by the l3ay wi l l bi: fuBy dc,elnped within the nc ·t thrci.: (J) yi.:ar'.i. 4) Culler C·iy K.~1gllborhoocl is locatcJ no ·th of Saga 13a y. dcvclopl·d in the 2000:-.. i\s indic1td . the c.:onum:n.:ial u ·cs are primarily lucared along the US -I and Old Cutkr Road co rrid< rs . Comme rci al uses o cc.:upy an t'St im a tc:d 265 ac.:r~s (4.1 110) of the 'hn n land area . while o fticl' uses approx imately 26. 7 acre-. ( .4% ). A lthough cummcrcial. us1..':-i com pr ise a n:lariv;:ly small r 1.:1n:ntage uf th· To\\n·s total land area. thl'i r prominent lul'atiun makes !hem kt·y Lo the Town',; image and iden tit y. The South lan d Mall area lm:att:tl in tht' so u1hcaslcm ponion of the Town . south of t he junct ion of US l a nd Flo r ida T urnpik e loca te i o n a ppro'(imately 220 -aer-: ··iti:: is th,: only rcg·onal .nail in sC1 uth M i..imi -Dade Co un ty . T h i · Mall si:rves the reta il nee ds t !"both the S )Uth Dade and Monroe Cou nt y rc>sidenrs . The nll11.:r uses such as ins itu tional. transrorrarion, communication . rark. _ prc.:scn ·ation and i.:< nscr\ ,rion ar1:a:. and undl'.,,t'lup1:.•d la nds make-up approximakly 57.S'~n uf the Town 's to!al land ar.:a. RFQ Ji 17-0ti ·•c.;encrnl Plann ing Sc-n ice •· 1~1a14~r :1 20 208 !"11<.' ma_joriiy of thi: residential prL1jects are either i:un pleted or in the <.:Linstruction rha ·e. Once these resident ia l projects ar-.: completed the To\\.'11 w i 11 have ,wc:r 500 nev. housing unit· in their prupcny ax role \\ ith an L'Stimarcd assessed valuc of sgo_ 1 million. These projects will ~rncratc an i.::-.timatcJ s i.:n .ooo in IICW property taxes for the Tu\\'n. Durin~ thc same period. Lht' Tm-1111 also approved sc \·eral wrnm rcial mixed-use projects in addition to the Shoppes or Cutler Ray. These other cummcrcial p ro_icc ts (n:staurants, retail and commercial SIL1ri:s) ar<.: located along the t_:S I corridor in one of the T1.iw 11·s Brownfield Area · (Perrine l~rown ield Area). Tlwsc projects a:-e generating new jo bs and are the basic f:.1un1fo tion for future rcdcvclopmcnt aloll!..! thc US I corridor. 2.2 SCO PE OF WORK 2.2. l Purpose The .u rposc llf his section u l.thc RFQ is !1J highlight Lh e prukssional scr\'ices to hL· prm·iJed under the Gcni:ral Planning Consulting SerYic.:e contract by thi: three (3) lim1s sclcc.:tcd . Till' s.:kc1ed ·'Consultant{sj" \\'ill a<.:t as a ti:ehnical ri:'"Otm.:c for Town Staff. The selcc.:ti:d ··consulting lcam(sr· shal l have the capability and cxperience to integrate basic planning ~racticl's (:-oeiai. envi ro nmental and cc~inornic discipline~) to proac ti, dy c-ngagc rcsidcnrs w1 d interested :-.takchuldcr:, in the Tuwn · ~ plannin~ dcL·ision-making, prrn.:c:-,s . The propos et! 1echn icu l staff :-,hould be rnmpusL·d oC cxperien LTO n:rtifit'c.l planners (.AICPs) with muiti- disciplinary backgmunds that inclucks . hu t is no limited to . land usi: pbnning. project irnpkmentation. fand de\·clopmi:nt regulation:. comprchen ·i\'c planning. environmental :1 lanning. tr ansponation pl a nn ing. and ~:conumic ana lysis. Thi: scr\'iccs \VOttlci be project s11ceific ( i 1du ding co:-,r rccuvcry ass ignmcnts ) and\\ ill be as:-.igncd on il \vt,rk-ordcr basi:,. ThL· follo\\'in~ pro, idL'!--a description ur the rrotessional scrYiccs that :st:kclL'd ··rorn.u ltan !(:-.)" sha ll pmndc the Town of Cutler Ray umkr his contrJi.:l. I. (.ii:ncral pla m ing services 2 . Cnncurrcncy Rc vi '\\. J . L.anJ 1::.c a nd Lrn1i11~ a!laly:,i.s -4. Tran !s porta tio n studies S. Em ·iro nmen tal ·tudic:s (Rrown!idd Redc\clopment) (,. Plan an d permit r \·ic:w (includes inspections sen·iccs) 7. Ni:ltur; I and t·ulw ral rcso 1rcl.!~ assessmi:ms , . \.\-'awr resources plann ing 9. Puhl ic Olltl'C.il'h ~urrort ~cn ·icc!:, I 0 . Re\·icw lan<lscapL' pl.m In addition. he: .. Con ·ultant( · )" may be asked iO a ·sis t rhc To wn in projc.·ct coo rd ination meeti ,gs w it h u hl.!r 111unicipa !i1ir.:·. rcgul:nory agcm:ies. dc:,·e lo pe rs. and loca l and state govcrnmcllts. Sck--1cd "C ,nsultam(,-)" must h,l\ c readily availahlc thc tcdmi ·al eapab iliti L':, and in-hou.sl' re-;ourcc:-. w mcct th~ rcquircmcm:;; or thi!:> scop e . RFQ # 17-0~ ··c;enerul Plan nin g Sen in•s" 111\:H ij~•f ~ 1 21 209 2.2.2 Scope of Work Professional Services I . Gem:ra l Plarminu St!r vii.:r::s Sih: Pl .in pn.:parmio11 ur rc\·icw: C,rowth \ilanag.l!rncnt Plan ( Fuwrc Land Ls.., !\lap) a1 ·1endments an :I/or revisions: Land Dt'.'velopmenl Regul alions updates: drafting oi" zon ing ordinances and resolutions : sustainab ility analys is; green master planning: anncxalion .-w, ies : neighborhood planning: and hou-..ing needs assess ment s. C\lncurn:ncy Re\ iew RL·v icw the Town"s existing ·ornprd11.:n si vi.: plan ri.:quircmcnts and lanJ dlvclopmcm rnJc:-. i' 1r adequate puhlic lacdit ics am! servic:..-. in rnnjunLtion with the re ·ent leifr,lative changes u nder Chapter l 6 .L11XO F.S .. an d n.:commi.:nd ad j ustments nr modifications. In addition. the repor, will analy7e tile pot ential <,;{1st:s and or bi.:ncfit~ to he T nrn of adopti 1g adjusted k \e]s ,of-~e n ·ke srnmfards for trnn spon atitm . inc luding Miami -Dadi.: County po l icies 1hat affect the Tcnvn·s road nctv,cirk. The analys is and rccommcnda ions shat! co nsider the cost aud adminis trative ·mpt!tls I' ~pc-cifk concurrcn ·y requirement:-. ·nu mera ted under ChartL'r 16 '.31 f<O . Flo1ida Statute:-.. The n;pon \viii al s o rernmmend opti ms for a (\meurn::ncy \1anagc;rnL"n1 System. Thi.: C onsultan t w ill di:,\:lor lhl' option sckctc:d by the Town fc1r 1111rlementarion. Lan d lJsc and Zon ing Anal s1:-. PrL·parc and or rl'\ icw land LI~(; and zoning. aJlaly . i:-. tu cn:-.urc that the Tuwn'.-Growth \.1 a nageintnl Plan and Lan d Dev elo pmem Rl:'gulatiuns ( LDRs ) are kept ·urren with nt:\\' g rn \vth and d c\·L"lopmcn 1.-\ i hin 1he Town . Rc\·iew dcn~lopmi.:n1 pre pos·ds 10 vcrify c1)111raiibility wi th the;: To\\'n's concu1Tcn "Y tlm::;holds a nd rL"quirem ents set in the (1ro,v.h :v1a 11 ag~mem Plan and aJo pt c-d LDRs. 4. Traffic an<l T ran :·po rt a t iun Studie:-. Fie ld daia co ll ·clio n at J at l ysi s for tl1c prtparation of trnffic ·tudks induding. but nut l i nli-cd to : ln t1:r~\xriun and roadwa y capacity analysb; signa l warrant srudic s: signal timi nh an u lysi~ aml lksign: traffic ·i rCL1l a1ion st uJic-.; traflic ca lmimt studiC'~; trip g1-:ncration: forecasting a nd assignmi.:nt : as wel l as pa\crm:nl marki ngs and signing. All traniL" s tudi es p rcpan.:d o r rcv iL'.wcd hy lhL' Sclectl' ! ··cons11!tant( _-)" must he signed and sealed by a Pro fcs.-i o na l F.ngi 1cc r reg:i ·krcd in the S tat e of Florid a. S . En v ironmental S uclics (Rrownfii.:ld Rcd1:\·i.:lopmi.:nl) Pru\ i<lc planning serv ice~ that inrn rporarcs Jlootl protcc 1ion. c uasH1I and flu,·iai prnLTS~c~. s lr ul'tura l an d non-struc t ural .-horeline management pra cLiLe ., ini.::luding green infrastruc 1u re and en\·ironmcntal impacl analysis. Field darn collection, s ite in vest igations . en vironmen tal :·1-sc · ·rnents and dt'sign a!.-needed to prt!parc rt>media ion plan· fo r underground storag" ,m ks . ha zardous wa ste materials . asbesto · rcmo \'a l. wetland miti gations. i!ndangacd pc i~ l'\a luarion~ anti r·rmit application:-.. Al l document s robe s igned rind srakd by a Professional En:.!inccr rcgi:-.tcrct.i in the Sta te u f Flo rida . RFQ /i 17-0f> "General Plannini: S cn•iccs" fglt/f )i~I" 2 I 22 210 (1. P la n · and Permi t Re\·ic \.,. ( lrn.:lu d inf.! Ins pection· Servkes) Re\ is::w plan~ and prnnils liir consistency wiLh applicahle build ing and zoning codes. fire ·ode:-. ;md Americans \,·ith Dis ahilitic: Act n:qu ircmcn ls . SL·kt.:tcd ··consul lanl(s ) .. personne l would w o rk unc.ii:r the s up crvi:ion of the Com 111t111 iiy De\·dopml'nt Direct o r and Building Officia l of !he Town . Th e "Consuhant(s)"" wi ll make recomme ndati o n(s ) of approva l to th e TO\\ n Commu nic y De , clop , 1cn · Director a nd l3ui lding Offtcial c hargl'U wirh issuing permi t~. 7. ,... atura i and C ultur~1I Re ·ourcc · A -·L·ssments Natural infrastructure is the intcn.:01 mx:tcd nL·two rk of· na tural a nd unckvclopcd arc,ts ncc<lcd .t ma inta in and sup port ecosyst em ·. !den titi ca t ion of damage to natura l infrastrui:tun: (a! ·o k nu v,:n as gree n or sustainabk in trastructur<:.:) as a resu It of natural or man-made e ven rs. Identific a ti on nf a r1m1acl1L'S app lic able .L1 the Tcw,m tu preserve . .:onscrvl'. rella bi[i tmc or r.:store the an.:a\ n d!ural anti natural 1\.:SOLll'ccs . Dc vdo pmc nt of a Cl•mprd1cnsi \·c plan am.I slrn.cgie:-. :o n:st ort· puhlic recrea tiona l n.:s o ~irccs . \\-'atl'r Rc so ur cl's Plan nin g f'rcparatiL)i1 of studies and ·or plan· to address local lanJ usc p I icics . lucal land use pr io r ities . and ,,atcr suppl 1 and qua lit\ prio rit i L's as it relates to water conservation. E\-aluatc the To\\·rl ·s adopted waler cuns c rvation 1rn:asurcs . Sturm .in <l t1uudv,,atl'r ma11agcmcnt s!udics lu p rulLTI I\:cci\·ing ,,-me r:-an<l Lhc enviro nm en t. l ) Prepare c<1mmunica,ion s trategics and or protocol s tu eng age Town residents and in crested stakehol d ers in the p lann ing proces ·. A:sisr th e To,,·11 staff coordinate events . proje ct me e ting.:; and formal prc·sen a·ions for s peci fi c project ur commu n ity furn.:t ion s sponsLlr ed by ii e Town of Cu rkr Ua~·- 10. Land scape: Plan Re, ic:w Preparati l,n an d rc,·iL'\\ of la ndscape p lans. including tree s dL'Ct io n. rrcc iJcntifi cauon. growth c hara ·:cr is tiL''.-> an<l n:q uin:,m.:nts (wain. :--u 1. nut ri tio n). installa t ion anJ i.::-.li!blishmc nl. a. wdl a~ pru ning and mam tenance . Land!:>t:a pt:. tree. and 1rn ga.1on inspec tion for Th.'\\' ck·\·do pmi.:nt pmjcc!~. I f ncL·es :,,ary. the Town l'L'SL'n cs the right lo t:xpa n<l the lisl or requested services in or<ler :u 1 i.:c:t s rcci lic prnji.:cl ri.:9uirernc:111S and or 11:chnic.:a ! opi.:rt isi.:. E:"10 OF SECTiff\' llFQ Ii 17-0o "GC'nrral l'fannini,: S t•nict's .. ~9-'.:of w1 ,r .:! : 23 211 SECTION# 3 RESPO J'\SE SCBMlSSIO REQlJIREME Six signe<l (on ~ original a n J lin: ho und copies) resp onses ;:;ha ll be submi Hed in one sealed padagL·. clearly marked on he <JuLsidc "RFQ 4 I 7-06. CiF.NERAl. PI.Al\NNG SF.RVJCES . The our ide of the sealed enYelope shall also :--how tht: m1mt: of the n:spondent. All n::--plmses mus t he recein.:d a t the rec t.:ptioni s t·s dt:sk in th e Town Hall iocated a t 10720 Ca rihbc an Ri vel ., Su it e 105 . Cu tler Ra y. FL :B I X9 . hy 2:00 P.M., nn 8/30/2017. at which imt: rhe ir n::ceipr. wi ll be pub Ii ·ly documented by th e Tow n Cl erk or her designec-(::;). lQ TF.: A "\.1andatory .. Prc -RFQ Rcspon:,;e Meeting will he held on 8/2/201 7 at 10:00 AM. Lt.h:ation: Cutler Hay Town Centt:r I 0720 Caribbean BL1ukvard. Suit e I 05. C utler Bay. 1-'I 1ricla 3] l ~9. II responses must be re ceived by the Town Clerk by the due date an d time. All Res po nses re ceived after the due date and time will not be considered. J.1 RESPO:"llSt:: / (QllAUFIC .\TI O . PACKA GE) Pl{EPARATIOI\ r=:rh r •,;pondcnt :,;ha I subm it om: ( l) ori~in a l. five (5) bound copies. and orll! (I) C D of l"a c:h r· spt l ~t.:. F.acl: n:~pon:e shali be limited tu twenty (20) pages (pap er size: 8.5"x 1 1."prinle<l on on ly one s ide of the fl.lj1LT , ~ingk or the larger s pa ·ing. font size not k:,;s th an 1 I ) cxc:lu tl ing :he ci.:nifa:ares. a nd .'\p pend it.:e: A. Rand l'. The sections ·hai l follo w the order gin~n on th i: ll 'Xt page. T fw IIH!nty (20) page limi is ti.,r items I thwugh 9 bel ow. :--Jo material o ther t ha n :hat lis te d in thi~ section . hall be included in the rcspon~c . I . u, ont>-page i,; ve r le tter imfaating the respontknt"c;; interest in providing he servit.:es m the Tov,..'n and a s t atl'mcnt on why 1he resrondcnt :,,houkl be sele cted for the award. Th \.· ll'ttcr shall incl u<li.: the name uf the respondent and lh u:,,c of the :,,ub-t.:on:,,ulta ms. explanat ion of the l yp e of contrac:tual agreement between them . if' difierent [i· >ITI that nf prime and sub -·onsul tant. A rcprcscnta ti,·c who is au hori7.:d IO contractually bind he resp on dent ·half ·ign this k ncr. /\ one-page ta b k ur nmtc11b iJt:nti t~:ing. th t: St:di on:-. um1 pa!!L' num ber:,,. >. . one-page propl)SCd organi7ation chJt1 identifying kc'y profession als, thi:lr nrea(s.) L)f ·es.po 1s ibificy a nd c ·ce nt or heir a,ailability . 4 . i\ t wu-page history or key employees (Pro j e ct Manager am! Tasb !\.1an ag ers) who a re with the fitT1 an d p·irt ic:ipating in the project. 5. Cp to fo ur f4 ) on e-page resume. of the person~. including the proposed project mana!!t:r. which\\ il l be assignt:d o thl.' consultin~ team. R FQ # 17-06 "(;c nl•ral Plunning ·en k c~ .. ~(}~'-(1,ig'f.: 24 212 (1. l.i p tu two (2) one -page. tab ks slrnwing a 11 rnrrent and recently completed private and public (local municipal. cuunry. regional and stare) sector rrojecls pe rfon11etl by th L' members of the tL'arn ro be used 011 this projccr. The table shall ini:ludc for ea ch projec t : (a) thL· kngth of the contract: (bl the score of st'1T ices provided: (cl the type of co n tract (pro hnrrn. re tainer. pr~jecL ba:-e d fee. other); (d) spec1!1c accornplishn11.:nts. if any; and (e) a contact name, phone number and e-mail address for each projcl..'.t. If th e re s ponch:m team includes sub-(:onsultants. there must be at l east one project listed for l~ach sub-t:onsultant. Tile respondent may select s uitable pniject:;, if the lis t excc l'd~ two-page l imit. 7. lp lo two (2 ) one-page, na rrntin:s on ;-;rn:ific projects compktccl on time and in budget \Vi hin the pas t five (5} years. ~-Up to four (4) one-page dl'.!->Criptiuns or proj 1..:ct!-> prO\ id ing :-l'.n ·ices similar to lho"c identifieJ in tht: ;,t:ope of serYices over the l..l;,l live (5) y1:ar,,_ T he empha;,is shall he gi\·cn to the proj ci:l s in F lorida AND the tas ks fk'rfi>mlL'd hy the persons identified in abow in No. 5. · lJ. lip to three '3) one -page rnpit::-. of any press an icks. prof i ks, cornmcnda liom,. a\,ards and honor;.. The emphas i s shall be gin:'n Lf> the projects completed in Flurida AND the projects of the pcr,mns idcn i tied in :-J o . 5 a hun:. JO. Six (6) Pages completed Appendices A. B. and C (t nc in each submittal) and all p roo f~ ot· authori1.ation tu trans..il°t husi nL·ss in the State from the Florida Secretary of Stale, !"i1r the rcs r undenl as wdl as s up po rting fim1s . 3.2 RESPO~SE EV.-\LliATIO . CRITERIA T he selection committcl' will CYaluatt· the rcspon s(~S based un the critcria and point Ya lue listed below. I. Approach to Han d ling of Pot(•ntial Projects & Timeliness Indicate Firm s understanding ol'th.: ·fown's needs and projc>.::1s propu:;e d. (20 Points} Qualification of Pro_ject Team C redentials an d a u:ompl ish rr1rnts o f" the prnpo;.e<l team 1rn.:mbcrs . Urhan Pl anning c rcdcn1ial;-; and a ccomplishments of key 111crnhcrs pf the tc:am. (25 Points) 3. Previous S imilar Pro _jeds & References L.\pL'ricncc and ha ckgruund in pro,·iding si milar municipa l sen-ices and past pcrfonna ncc. including but not limi rcd w , familiari ty with local. st,.llt: a nd kderal rL·gulalor y agencies procedures and re4uireinenl1.,. Quality ut· the projects and m:cornplishmcnls of the rcspornlcn t(s) in prm·id in g ~im ila r serYil·cs to cnti1 ic:s co mparab le to the: own . Re spondenr·s tra c k re cord o f on time and withi n budget projec t performancl!. (25 Points} RFQ /i 17-0ll ··(~l'ncraf Pla nning ~er, ict'!i ·· ~f-ur'~•f 2 : 25 213 4. Qua lific ations of Firm To im.:lude years ol' municirn I cxpcriencc. ab il it •. capaci ty and skill ui" !inns(:-.) arnJ per:-.unnc l lO pe r fon11. including t ime liness , stability and avai la bi lit y and li1..Tnses. (20 Points} 5. S ubmittal Packauc• Compliance \1,.i1l the response p repara ion and ubmis'.-ion requirements. (10 Points) 3.3 SHOR T-LIST FOR ORAL PRESE;\TATIO'.'IS A:\D FINAL SEL.[CTIO'.\ A :;election committee will re,·i,:w al l submittals and tkvd o r a short-list fl.}r oral resentations. ll i:-. anLieipal" <l that Lh1..· top three (5) rL·:;pon<lcnt:; wi ll be :-.h ort-li.sted . All ·espu ,dents and their teams -;hall bi: present a the a ·:,;ign cd time for a 20 -m inu c )rcsentat il)fl fol k)\.ved by ur t a 11..·11 ( I 0)-rninut • quc-;rion ·-an d-an wcr scs . ion. The :·cspon<lc lt. arc encourage co be rep rese nt ·d only by th c Project \.fanager and kc) sraff idcntifo,:d in tile respon~c. A<ld it ional <lctaib un the oral p n::-.cntatiuns may b..: pruvic.kd to the shtlrl-listed :-e:...punde its . T,c-or..11 pn:sl:'nta t ior ,viii he worth L\H'fli)'-liH: p{;rccn L (2 5°•;)) in :h · final scorin~· and th1..· n.:sponsl' will be worth (75 %). J.4 PROCESS OF SF:LF.CT l ON ANll ~F.GOTIA TIO'.\ The Town reserves the ri!! 1t to make mu ltiple award!'> pursuant to ihis solil·itation. Attn :-.hort-listi .l g of rcspund1..:n1.s JcemcJ yuali f'il·d by the sckc io n ·ummictix , oral pn:sL·ntat iun s and re-ranking of the (jlla lilic<l responcknts . it is anticipah:<l the Cnun1..·il will authorize nc_'otia1ions with the lop thrc~ (.1) n.:spondent~. Afkr successful negotiation . th e propllscd ag n:e,m:nt(s) sha ll be pre~enti.:d to the Town Co u1Kil with a rei.:0111111cnda1i on for award and c xecut io,. If eo11 1ract I cgo t iat ions foi l wi th a ny Proposer. the Town may unLkrtakc :1cgotiaiio11!'-with altlnHHiV' r c~pondcnb. Any award s hal l be subject to execution t 1 f an agrccm e11t in furrn ,tnd ~ubstance apprn, •d h_v the T own /\Home_. F.'1D OF SEC Tr ON R FQ /i 17-nn ··C~ncrnl Plann ing 'er-vices " ~2ll6[14'g•f2 ; 26 214 SECTION# 4 OTHER COND[TIOl\S 4.1 T£RM OF E.'I GAGEME~T The term:-, of this a!..!r ecmrnt will be for th ree (.1) yc-ars. with the or ion for the Town to l'.\[t•nd ths.· agrL·cmrnt for an aJJiciorwl clm.:c (3) unc-ycar tcnm,. The Tllwn may terminate .hl.'. agrc~·111rn l v,:iLh a thi,ty (.,0-days} notic e withou t rrO\-id ing cause. 4.2 PER i'\:IITS, TAXES, UCF.NSF.S Th e l onsul tanr s iall. ar it· l,wn cxpcn:,;e . obtai n · II necessa ry pc-r mi s . pay all lken::-c:s. f~c!- and taxes l"L'q u ircd t\l comp ly \\"ith all [oca l 0rdinan ccs . State and Fed era l !aws . rules. rqrn lal iuns and proks :,,iuria l :,,tam.lard:-. tha t arr !) tu che agrt:L'!ll(-rtl. 4.3 L.--\ WS, ORDl '.--\. 1CES l'"hL' (.\m~u lrnrn sha l l o bserve-and co mpl y wirh a l! fc(krai. Stare an d llH:al laws. ordinarn.:cs. rnks. n.·gu lations a nd prliless iunal standards 1ha1 ar p ly to the ag recmcnt. Prior tu L'.xc-cutiun oC an agn.:t:me nl wi Lh the-Tm.,-n . Lhe Consullw i sha ll p ruvi<le ccrLi licatcs L•,·i,kncing in:,;uran CL' con:ra gc as rc4uin.:d hc rcun<kr from comranii.:s aulho r i7 i.:d t(.l do bu-;i n1..•-;s llll(kr the la"·· of thr: ··rate of Flo ·ida. The cc 1itkatcs shall ·karly indicate that ·bi.: C L)llSu l w n t has ubta i ni.:d insura nce o f the type. anwunt. and classifi ca t ion as rcq uir~d and tha t 10 matL'rial change o r canr1..•!la1ion 0f rill' insurance shall be -ffcctivc without th 1ny (JO) Jay:-- p rit,r \\rilten nulice tu the Town. Compli· nee will1 t hese rc4uire mcnb wi !I nol rdiC\-C the Consultant ur is liability and obligations under th e i.!b'lT e1 nt:nt. The (\,n:,,ulurnt shall ma i nta i n duri ng Lile lcnt 1 or the-a!.!r 1..·cmcfll. scan<lard Profc·~sional Liability insuranct: in the minimum amoun t or onc--million-do lars ($ 1.0 00 .000) per Ch.:CllrTent:l'. T he Cun!-.u lw n t sha.l ma inta in during t he lik Mthe nsn:.·crncnt. cur lltn L-rc ial l;!L'ncral liability. inclu ding cuntral'lual liahi!ity insurnnc-e in the amount nJ' onc-millit>n -cfollars (S IJ)00 .000) fk'r oi.: ·urr c-ni.:c to protect it and 1hc T rnvn from claim., !cir damages for bodily a nd rcrsona! ii.jury. i·11.:lu ding: w rongful lkath . as well as from claims llf pro pc 11y Ja mag:e s which may a r is e frllm any o perat ions u 1dc r the agn.·cmcn . \\ heihcr sud ,peratillflS be by the Con :-.uitant 0r by an~·on e JirL'ctl~ cmrloycd by o r cnntrac1ing wir h the Con sultant. Th e Cnnsu l ta 111 sha ll mai nta i n . during t he life ol' th e ag r eemcnt. cornp rchens i vc au to mobik lia hi li y in~urancc i n th e minimum aml1 u nt o f tivc -hu nd1u1-thousand-dollar. (S500,000) rnmhirn.:<l single limit f"ur hutli l'., injury and prurl·rty Jamag1..· liability to protect it from dairns li,r dania~es ti ir bodily an d persona l injury. incl ud ing tka th. as wdl as rrom cl aims fo r prop1..T !.Y damage. whi ch may a r i,-c li ·o rn lhc m\ncrs h ip. us '--, o r maintenance of' own cJ ;md 11011-owncd au romobiks. including n.:n ed automobiles whe ther ·uch operations be by the Consultant o r by any'li ne directly Llf. indirec t ly cmploycd by the Con s ulram. llFQ/i 17-06 "Cc nc rul l'lnnning :-en icrs .. ~3-'ui J.m' r .! l 27 215 Th1..· Cunsultant shal l maintain. during th~ liti: of the agn.:cm i:m . Worker's Comp..:nsat iun Insurance amJ F.rnployi.:r\ Liability insurance as requireJ hy law and in at least such amoum:s for all of ils cmrloyces a s set out in Flo1i cla Statute 440.02. Th1..· Consultant shall also mai ntain uther requ ireJ insurance coverage sr ·ci lie to Lhe services to he prm ickd as ma_v he re qu ired b y th1..• Town . RFQ /I 17-0n '"(;encra l l'lanning Sen ices·· ~i!,!u,14<g.•f..!; 28 216 APPENDIX A ACKNOWLEDGE\IENT, \VARRA:\'TY A:\D ACCEPTA:\CE A. Ccmsuitant warrants that it is willing and ahk to compl y \Vit h all applii.:abk State o f Florida laws. rules and n:gula ions. 13 . Consultant warrant!> rhat it ha~ read. understands and is willing to comply with all of the n.:q uiremcms uf th c RFQ and the add endum ' addenda. C. Consultan t wanwlls that it will not dckgah.: or suhcnntract its n:sponsihil itii:s under an agreement wirho·1t the prio r written rcrmission of the Couni.:il. D. Con~ultant warram s that al l informatitnl pw,·idcd by it in connection ,\·ith il is suhmirwl (rcspu n!,C ) is l ruL' and accurate. F.. CO Tl , CiF.I\CY FF.F. A:'JD CODF. OF ETHICS WARRANTY : l{cspt11H.kn1 v,arrants that neither it. nor any principal. cmpluyee. agen t. rcpre scntatin: Llr family me mbe r ha:-i prumiscd to pay. and rcs pond cm has not. and wil l no1 pay a fee. the amuum uf which i !, con t ingcn: upun ihc Town of Cutkr Bay awarding t h· L·ontract. n:~pomk nt \\ arrant~ that n,:ilha it. nor any principal. -:mp loy ec . .igen!. repn:sen.u tin: has prm:ured. or ath:mptcd to prni.:ure. the contr:.ic:t in ,·iolation of any of .hle' prO\·isions of the !\.·li arni-Dadi: Couuy C\rnf1 ic. of lnri:rc: ·t and Code of F.rhii.:s Ordinam:i:s. Funhc:r. n:spL)ndc:lll acknowkdges that a violation or thi s warramy wil l n.:sult in the termination Llf the ·on tract and fl1r11.·irure of funds paid. or tL1 b' paid. to the respondcnc. if the rc!>pondcnt i~ clw . -:n for pL'rfrinnann: ur tlll: con tract. Sig:na-tll'L' of Official: _________________________ _ Title: ____________________________ _ RFQ/i l 7-06 -(;cncrnl Planning ~en ices .. ~$.~fl.Jg.•f.::: 29 217 APPEI\DIX B NOt\-COLLUSIVE AFFID. \!IT . ta tt' or --------- County or ____________________ being first July sworn, deposes and say~ hat: ( I i I le ':-hi: i!> thi:. ( O\, ncr . Partni:r. Officer. Ri:prcscntativc or Agcnti of: _______________ the rcSpumknt that ha: suhrnilted tht: attached (2 ) lk·she is fully informt'd rc:s pccting t he preparat ion and con ten!s ur t hc attached prop ·,'.--a l and of all pl'ninc nt cin:um!>tanccs res pc ·· ing suc h propo sa l: (.,_, ul'11 pru, usa[ is grnuinL' and is not a collusiH· or a :-ham prop osal: ( ➔) "'lei tht:r the said n:s pomknt nor any of i s oflicers. partners. ov,nt:rs. agent::.. repn:se 1tati\'eS. cmp k}yec · or part ies in interest. includ i ng this atliant. ha\.e in any way Lolludcd. conspin:-d . conni cd o r agreed. d irYtly o · indir'ctly. v,·ith any other respondent or any pe rson to s ubmit a c llu:.ivc or sham rc!ipon:e inc mncction ,,:ith the work for which the attached propo:-al has been su h rni t ed. or w refrain fr om respun<ling in conneciion with such \\'ork. or hct\T in any ma nner. din:ctly or indircc !ly. ~uught by agn.:L·ment or collusio1. cornrnu 1ication . or confrrcnce with any respondent or person to fix the proposal submit ted or :o secure through • n_· col l J. ion . conspiracy. connivance. or unlawful agre ement. any ad,·,rnt ag~ agai ns i t he To\, 11 o f Cutle r Bay. or a 1y pe r. on intcrc. tcd in th ' proposL'd wu rk rcquin.l . S igned . seakcl and tklin:rc d [11 the pre se nce of 13y : (Pri nt~d Name) (Title) Apper dix-B Pag.c l >f _ RFQ µ 17-06 "Gen e ral Planning Sen ice~" ~!3..'uri4g.-,r 2 ; 30 218 ACK:\OWLEDG 1E l\T Coun ty or _____________ _ On thi: _____ day o f ___________ . 2017. bt:forc m..:. ihe u n h.:r-igncd Sc.11ar:,. Pu t lie ufthL" S·mc of Florida rcrsunally arr}l:an.:d an d whose name(s) is an: subscribed t.o rh e within ins ti: 1111 e nt. a nd he 1she they adnowkdgc th m he she:tlw y cxccu ll.:d it. WITNES S my hanu and offic ial s..:al :--.!OT/\RY PUB LI C SF.AL OF OFFIC E: '\JOT.A.RY PUBLIC. STATl OF FLO RIDA ( 'ame of otary Public Print. Sta np or Typi: as rnmm iss iuned. l u Pc ·;:;unal ly k 10\\'t1 tl1 m '. or u PnH..luccd ic.kn1 ific~iliun : (Type of ltkntifa:ati in Prod w.:L·d) o Did tak an oat h. 1.)r o Di<l not t ake an oath. RFQ # 17-06 "C.;e ncrnl l'lanning Services " ~r,af 14-g., r 2 : 31 219 APPENDIX C S\VORJ\ STATEI\I E'IT PLJRSl'i\NT T O SECTIO . 287.1J3 (3){a} FLO RID A STATl!ES. O J\ Pl:BLIC ENTn Y CRD-·ms T HlS FORM l\·1L-ST BE SIC,NED AND SWO RN TO I THE PRESENCE OF A ·cnARY Pl.lBLIC OR OT HER OFFICIAL AUTHORI ZE [) TO A Dl\1INIST ER OATHS . I. This swo rn statement is :-ubmiucd to tile TOW . Or CUTLE R BAY. !"LO RIO .-\ Bv ------------------------------- For _________ _ \\'ho se bus111cs;; addres:,; i~: :\ml (ii"appli L·a rik ) it~ Ft.:de r:.11 Ernp h1yc r kknt ifa·ati on Nu 1nba(FE I N) i,:;: _____ _ ff the e n t iry has no FEJN. ind ude the So cial Security I urnoer of the ind ivi dual signing ,his S\~0 111 :-tall.:JlK'f'[ -S.S. t/ 2. I undcr~Lam.! that a ""pub lic ent i ty crime" a:-Jclined ln Paragra ph 287 . IJ~( l )(g). Florida . ta tulc~. mea ns a violation of any state or fcdl'ral la1,v hy a per.;on wi th re spec t lo and direct l y r ·la t.:d :o the tran ·ac tion of business with an y public en 1ity o r w i t h any age1 cy or pol1tio1 I subd iv1 i m o f any ot.h ·r S a · l>r l)f the Uni t ·d ·rate .. in ·ludinJ. but not limitd ; . an:, wr0sa i ur ... nnrract for goo d: or s c1TiCl'S 10 b' pro\·idcd to any public cnti 'y or an agency llf. any poli 1ica i ~ubdi, isi ·,n or any other sat' or of the United Sate:-. a nd in\'Ol v ing an it ru st rra ud. thel1. hrihe ry. rnllusion. rac.:kt::ti:ering . i:onspirac.:y . ,r ma ter ia l misre prese nta tion l I undl!rstand .hat '' ·onvi !et\" r "·om·ict io n"" as defined in Parag raph }~P.1 >>( I )(b). l·lorida Statute_ means a ti nding of _su ilt nr a rnnvict ion fa public entity crime. with or w itho ut an adjud ication of guilt . in :.my fctkral o r s tat· tri al coun of rec ord re lating to chargl's ro11QIH h y indictment or i n formmion af er .lu l_v l. 1989 . a. a result or, _ju ry· \'Crdict. no n-j ury !ri a l. or en try ol·a pl ea or gu i l _v or nolo L'O nten dcrc. Ar pen di · -C Page I of: RFQ Ji I -[I() ··Gencral Pltmn ing Sen icr " ~!!--'or lifu-,t" 2 . 32 220 4 l understand that an "affiliate" a · defined in Paragraph ~K7 . 133( I )(a). Florida Statutes. mean:,;: A. /\ pri:dcl.'.CS !-.OJ' or successor of a per son con\'ic ted of a publiL' entity crime: o r B. An entity under the con rol of any natural pcr:-.011 who is aLti,·c in rhc managcnll.:nt or the entity an d who ha!--been rnm ·iL·red o f a public rntit y crime . The term "afti I ia11.•'" i ncludcs th ose o lfo:ers. directors. cxecut i vcs. partner:--. shareholders, emrloyees. men, be rs. ·111d agents who are i'Ktivt' in the management of an a ffi I iat e . Theo,\ nc rship by tme person of ·hares constituting a i.:ontro!ling int eres t 111 another r1c rson. lll' pul il ing of cquipmem ur income among persons when not fo r fair market va lue unt.kr a11 arm's length agreemen t. shall be a prima facic case chat one person cuntruls anoiher pe rson . A p.:r.-on \\ ho knov-,ingly en te rs into a joim \t:n lure with a person \\'ho has bcc:n n,m·iL·tcd of a public cntiiy crim · in Florid a d uring the pre L'd ing. 3< months sh all be' cons idcrc'd an affil ia e. 5. I un d erstand chat a "per:-.un" a::-dl.'tinL'J in Paragraph 2~7 .1 :U( i J(c). Fl orida Stature:;. mean. an y nawral perso n o r entity or)c!aniz---d unc.lcr the laws or any state-or of the Un ited ~Lale!-. with tht: kgal power Lo cnlt.:r into a binding ·untract and w hic h proposc·s or app l ie!-. lo prn p1,se on ;.:rmtrnc ts for the prm ·is ion 11!' goods or s cr\'i cc:s kt by a publi c entity. or which llhi.'rwisc min ·acts or ap1 lie,; to tra nsact bu ·incss w it h a p t1b l i--en-ity. The term "person" indudes t hlisc o'fo.:cr:,,. diret·to rs, cxi:cut ivi:s . p::irtners, :-.han.:holders . cmpluyces. mi:rnber~. c111d agent s whu arc a:..:ti\-t.: in managi:mcm of any em ity . Signed. scaled and \.kliven:d In tht: presence: 8 y: ( Pn ntt·d 'i □ mc') (Ti tk ) ..-\ppcndix -C Page 2 of J RFQ /i 17 -0n "Cc ncral l'lanning Sen ic~s " ~;~r-',!g.,r: 1 33 221 ACK:'1O\VLEDGMEI\T Stall: of Florida Coun ty of ________________ _ On thi:--d ay ut· _________ .2017. bcfor ·me .the undersign c<l No la ry Public OrLh c. La te 1)t'Florid:.i pe r ~unally appcaret.l _____________ _ and \ ·husc name( s) i!.-'are s hsc:ribed i ll !he within instrument. and he 1shc!they ackno wl edge ;I a t he shc /thev e:xe ·med it. \\' IT i!::·s my hand and t ffil··a ! :-.ca l \J OTA RY p ·uuc Sb\L OF OITICL: - NOTA RY PUBLIC. STATE OF FLOR!DA -- (Nam e ofNutary Publil·: Print. Stamp ur Type as Commis!->i one<l .) o Person a lly known 10 rne: o o Produc e d idc mifa:ation: (Type o r !<l entilica l iun Prn<lun:d) o Did take an oa th. or o Did no t take an oath . RFQ # 17-0n "t;eneral r•1annini:: Sen il'e~" ~o.~¼J.-f 2 . 34 222 CONTRACT FOR GENERAL PLANNING SERVICES ATTACHEMENT B NON-EXCLUSIVE PROFESSIONAL SERVICESt TOWN OF CUTLER BAY AND CALVIN GIORDANO & ASSOCIATES, INC 31 of49 35 223 NON-EXCLUSIVE PROFF.SSIONAL SERVICES AGREEMENT "GENERAL PLANNING SERVICES'• CONTHNUl~G PROFESSIONAL SERVICES TIIIS AGREEMENT. made and entered into I his /.5 day of A{!vt>m&-'t...2Dl1 between the Towu or Cutler IJa~. hereinafter referred to as '"th~ '•fown:· • and. Calvin, Gior<lanu & Associates, Inc. . hen:inartcr referred to as Consultant: RECITALS: Whereas. this shall constitute a continuin!,; cunlrm:I pursuant w Section 287.055. r.S. 1\l1\1 therefore. in consideration of th.: promises and the mutual ;.;ovcna,m herein contained. 1hc panics ugrcc as follows: I. .., !'he speo::il1c nature of the services to he provided by Consultant arc ('Ullined in Exhihit "A"" allached h\.';-eto and incorp-0rated herein. and arc further outlined in 1hc text of Town's Rl"Q II l 7-06. l·or st:n.il:l:s performed in accorc!ancl' with the provision~ or paragraph one above and Scclion II bclo\\. the Town shall pay Consultant in :iccordance wiLh the tcm1s an<l rnnditions more li1lly sci out ln Sections V and VI. SF.CTIOI\ I -TOWN OBLIGATIONS The Town agn.-cs that Lite T,w.n \-tanager or his authorized dcsigncc shall furnish lo the l\1nsul1ant any plans and other data rcadil) available in the I nwn files pertaining to the work to be performed under this Agreement. lnllmnation shown on such plans or data shall be that which ha~ been made available to the Town. and shall bl.' provided to the Consultant. Such infom1ation is fumished by the TnM1 "ithout guarantee regarding its reliability and accuracy. The Consultant shall be responsible for independently verifying such infomiation if it shall be used by the Consultant to accomplish the \~ork undertaken pursuant to this Agreement. The Consultani may be compeni;atcd for an~ necessal') verification worl-. requested by Town. subject to the express writt~n authorization of the Town. The Town reserves the right to certil)" the accurac) or infonnation provided b~ the Town to the Consul.ant. When such certification is provided in writing. the c,,nsuitant shall not be compensated for independent ,wi lication of said information. SECTION II -PROFESSIOl'iAL SERVICES (a) Consultant shall perform professional serYices for the benefit of the Town in connection with and as en\'isioncd in the Town·s RFQ # 17-06 General Planning Services. The consultant shall be issued Purchase Orden; by the Town as the need for services arises, covering in detai: the scope. time for completion and compl.:nsation fur the work to he acc<Jmplishc<l. 111 case of cmergenc). the Tow 11 reserves the right to issue or.ii authori:1.ation to the Consultant with the understanding that \Hincu confirmation shall follow immediately thereafter. RF() #17-06 "General Planning Service~" Page I or 14 32 or 49 36 224 The Consultant shall submit a proposal upon the Project Manager's request prior to tJw ~ of a Notice to f'ro1:eed. No ~ shall be made for the Consubnt's time or servroes in connection with tho prepanmon of any such propcJSaL The Town shaJJ confer with the Consultant before any Notice ID Procleed is issued to discuss and agree upon the BCOpe. time for completion, and tee fur services to be rendered pursuant to tbls Agreement. (b) In conneotion with pn,f'essionaJ servk:es to be rendered pursuant 10 this Agreement. the Consultant further agrees to: 1. Maintain an adequate staff of qualified PfflOIIR.el on the work al all thrws to ensure its completion within the 1em1 specified in the applicable Notice to Proceed. 2. Comply with any Fedaal. State and kaJ &ovemmem Jaws, ordinances, processes, standards. rules, OJdets. etc. applic:ablu to the worlc.. 3. Cooperate mlly with the Town in the sohedoUng and coordination of all tasks and phases of the worlc. 4. Prepare lleces&8I)' documents. es required or requested. for all applicable aeencies hlcluding regulato&y requirements and permits. S. Report the S18tuS of tlu, work to the Town upon request and hold pertinent data. eafculations, field Dotes. records. sketchm. procedures. proposals, records. and other work products open to inspeclion of the Tt)WD. 6. Submit for Town review computatk,115, sketdles, and other data nipresentative of 1be work•s pro~ at the pen:emage stages of compJedon which may be stipulated in dte applicable Notice to Prolleed. Submit for Town approval the final work products upon incorporation of any modificatiofls n,quesled by the Town during any previous review. 7. Be available at all reasonable times fer general cODSUlmtion and advice through 1k effective tmm of this Agreement. 8. Comer with the Town at any time during the further development and implementation of bnprowrncnts for wbfcb 1be Consultant bas provided professional services as to Interpretation of plans and other documen1s,. corrootkm of errors and omissions and prepuation of an, necessmy plan then,of. The Consultant shall not be compensated for the coireetlon of errom and omissions to the exnmt that those e:m)J!I and omissions are the respousiomty ottbe Consultant. 9. Perfonn all serviee& in a oompetem and skilled manner. SECTION m-SCllEOOLB 01 WORK AND TIME BORCQMPLETION (a) The Town shaJ1 have the sole right 10 determine assignment of work and on which lBlils or sections of the work the Consultant shall proceed and in what order. Written Purdlase Orders issued by the Town shall mver m delall the scope. time for completion and lll1lml of requested services and shall serve to authorize tho msnment of work outlined in &l)ibit .. A" or referenced in paragraph l of the Recitals to this Agreement. RFQ#l7-06 "Octeral Planllmg Services" Page2ofl4 33of49 37 225 (b) The services to be rendered by tile Consultant fOr each section of the work or upon the assignr:nenft shall commence upon receipt of a writlen executed Purc:base Order andlor a notlce to proceed {the °NTP11) from 1he Town subsequent to the exteution of the Asreement. and shall be oompleted within the time stated in the Purchase Ordetor 1he NTP. (c) A reasonable extension of1lme shall be granted in the eveJll there is a delay on the part of the Town In ftdfillfng its part of the AsJeemem or should a Force Majeme, as clefinad in Section IV hnot; render-perfbrmance of the Consultant's duties impossible. Sucit mbmsion of time shall not · be cause for any claim by tile CansulWd for extrac:ompensation. SECTIONIY-fORCEMNIJJRI {a) Fmce Majeure shall_ mem an • of God, epidemic, Hshtio& earth~ ~ explosion, hmric:ane. flood or similar ~ strike, an act of public enemy. or blockade, inanrtectlon. riot. general ~ or restraint of government and peopl~ cMI disturbance or similar occurrence. which has had or may reasonably be expected to have a material adverse effect on the rights and obligations under this Agreement, and which, by the mcercise of due diligence. such parties sbaJJ not have-been able to avoid Such acts or evema DO NOT JNCkUDE inclement weather (except as noted above) or ih8 acts_ or omissiom of subcamultaalalsubco~ third-party cansultants/COR11'aCtors, materlalmen. supp)lers. or their sul,ccmtraotors, tm1ess such acfs or omissions are otbmwise encompassed by thedefinidon • fiJrtb above. (b) NQ party ~ shall be liable fur i1s failum to c:any out its obDgatfons under the Agreement during a period when such party is renderm unable. in whole or In part,. by Force MeJeure to cany out such obligations, but tbe obligation of the party or parties re1yiDg on such Force Majeurc shall be apendcd only during the continuance of any Inability so caused and for no longer period of said wexpected or uncontrollable event, and such cause shall, so far as P<J8S1"ble, be remedied wlth a1J reasonable dispatch. (c) (t is further as,eed attd stipulated that the right of any party hereto to excuse its fimme to perf'onn by reason of Force Majenre aball be conditioned upon ~udt pai1;y givi111, to the other party or parties, writkm notice of its anert:ion that a Force Majeurc delay has commenced within ten ( 10) working days aft.er such wnUlitiKielli..nt unlea tbere exists good cause for failun= to give such notice, in whidl event fidhn ta give such notice shall not pniudK;e any ~s right to justify any non-perft>nnam:e as caused by Form ~ llDless the &UMe to give 1imaly notice causes material pn;judice to the other ~ or parties. · I QCl'ION V-CQMPENSATIQN (a) The Town agrees to pay and the Consultant apes to accept, for sadamctory performance. as determined soley by the Town of services rendered punuant to this Agreement, lnoltldlng work as stipulated by Secllon D -Profbsslonal Servfcea, and all prelhnln8J)' and.for Incl.dental wort thereto, fNS computed in 8DCOJ'dan£e with Bxhiblt ·r the negotiated s~hedule of rates. a copy of which is attached hereto, or as otherwise set forth tn die Purchase Order fcir the specltic work. (b) Reimbursement for tm rmsanable and~ expenses otthe Consultmtforpostap. copying. lq distance telephomt calls. document 1epvduttlon, and authoriml trawl ~ he provided in accordance with dm Purchase Older. · RFQ#17-06 "Oeneral Plamdng Smfc:u" Pllse3oft◄ 34of49 38 226 QCTIQNYJ-PAYMENTS Unless negotiamd and otbetwise &peed to, dte Town shall make monthly fim paymmts to the ConsuhlDlt, c~ In accordmice with Section v. fbr all work perfonned dmias die pievious caJeadar mon1h for work which has been Biped by Town to OJaaultant. The Coa$u'ltant shall eabmft duly oertifled momhly 1nvo1cea to 11ta Town in 111e amount • tbr semces perfbnnocl to mm and including any previously authorimd teimblpl8bJe expmw Incurred during tJ. JDOnth. For lump sum asslgmnents. invoiols shall ba based upon the peR:emage of wOJk comp)eted at la\lOlee elate. Invoices· shall be pASCCSSed pursuantfD Section 21&70, florid& SUdukls. SECTION YD-SJJBCQNTRACTING The Consultant shall not subconlrac:t. assian « transfer any work under dais Agreement without tm prior MiUen consent oftlle Town. Wlwn applicable and upon NCeipt of such cament in wrilinr, 1JJe ConsuJmnt shall cause die mnnes of the firms responsibh, tor the ma.Jar poJ1iaas of eaob npiindli ~ of'the work to be htsel1ed il1 the peniJaat docuoreots « dam. Any sub-wusuhant sbaD be ~ to .n 111mas and coocfitions of dds Ap,emen1. All insunmas cedificates pertaining to 8uoh subconstl1111U shall be provided to the Town upon issuam:e ofa Purobasl,Order orNTP. SECTION YID-P:IMWQRK In the event extnl work and/or expenses • .oecessmy due IO cbal1ges requested aftelt lhe applicable portion of 1he work is approved by lhe Town, such eldra wmk shall a. 1he· 111bjeot of an additional Pun:base Order or a :modificadon of lhe original Purchase Onfer. SECJIRN IX-APfRQYAL The Town agrees, within thirty (30) days after dellvery, to approve, nded, or return with Indicated sugeated revlBlons or recommendations an sohedu1e&, submltta1a or other written communlcalioas subml1ted by lhe Consultam to the Town fi>r approwL Such appmval. revisions, or iecommeadations by the Town shall not ielleve the Collsultallt of responsibility fbr the co.mpleceness ot correc111ess of 1he wen. SECTJOJ!I-BliflTOfDIQSION§ Ca) All services shall be perfiamcd by t1ut Consultant to dm satisflmtion of 1he Town Project Manager who shall decfd, aD questions, difflcultles. and disputes of\VhalBVer' aabn, whhlh may arise aader or by reason of thla Agreement. Tho monitoring of the ~ end iblfil1ment by the Commltam of the servl.ees hnunder, and die cbaracter, quality. amount and value thcnof. an, wi1bin die PrqJect Managefs au1horil;y. Tilt Project Manager"s decision upon all dalms. questions. and disputes shall be final,~ and bJndlng upon the pardea haeto unless 8ucb delermfnatlon Is arbilnuy GI' UIUIISOlla1>le. . (b) Adjustments of eo,npensatlon and time tbr compt.tfon ot savtces lununder 1iecausc of any nnuor oha11ges In Che wark that might beconu.o rrri:esssry m be deemed desirable, as the wurk pqrasea sball he left to 1he at.ohatD discretion of the Pmjeal Manaaer-In the event that the Consultant doa fflK GOIIQII' whh the cfecillicma of the Prqjeat Manager, 1he Consultant shall pesent my Smlh ol,jectlons in wridng to tbe Town Manager. The Projeet Manase, and lhe Consultant sJiaD abide by the decisfons of the Town Manager unless arbitral'y ot wn-easonable. This paragraph does not coustitutB a waiver of either party's right to proceed in a court of oompcta,nt jurisdiclkm, subjec:t ta the stJmdanls set fuJtb above. RFQl#l7-o6 "Omn1 Pfmmiqg ...... Paao4ofl4 39 35of49 227 SECTION XJ-QWNER§HIPOf DOCUMENTS AU reports. traoinp, plans, specifloadons, maps, fJOJl1ract doeuments. desisns, and/or other data (the ''000Ulnellt511) developed by the Consultant punmant to Ibis Agteement shall become the pl'O)Jelty of the Town without restrictions or Umltations upon their 1188 and shalJ be made ~ailable by the Consultant at any time upon request by the Town. Reuse of such Docwnencs by the town for any purpose other than that for which prepared shall be at the Town's sole rlsl. When emih fndividual section or assignment of work requealed purauant to this Agreement is complete, .U of the•~ Doeuments shall be deJMm!d to tha Town. The Jew) of information required to be provided at the completion of an mlgned task shall be speclfted within the Purohase Order authorizing the~ §ICTJON m-REUSBOF DOCUMENTS The Consultant may reuse data ft-om other sections of the w«fc. Included in this Aareement provided im:lOYB11t mataia1 Is deleted. The Town shall not accept any rewed data containing an excess of irrekMlnt matmal which bas no substamial connection wilh the applicable portion of the work. SECTION xm-NOTIQ;S Any notices. reporls or other written corrnmlnicmions fi'om the Consultant to the Town shall be cmasidered deliwmd when posted by c:ertified mail or deff'lfNd In person to the Project Manager. Any notices, n:ports or other communications &om the Town to the Consultant shall be considered delivered when posted by certifted mail to the Consuhant at the last addrel& left on file with the Town or delivered in pem>n to said Consultant or the Consultant's authorized repmentative. SECTIONXIV-AIJDITRJGll'IS. UTJNTJQNOJ!f&9B!)S The Town, the Florida Depatunent of Commullity AtTaim, the U.S. DapartmeJlt of Housing and Urban Devek,pment. du, Comptroller Gemnl of the United States, ad any of their duly authorized rep1eseulatiri8 reserves the right to aucfrt the RCOl'ds of the Consuftant re1atm to 1his Agreement at any time during the prosecution of the ~rk included lnmmi 811d fora pedod oftlne years a1wr final payment is made. The Consuhant agrees to provide copies or any records necessary to submmtiate payment requests to the Town. The Consultant sbaD retain all ~ nsla1lng to Chis Contract for fbur (4) years after the Town makes flna:I payment and all Olberpettding matters are closed. SECTIONXV-PROBIRITION AGAINST CONTINGENT DES The Consultant warrants that no companies or persons. other than bona fide employees w~ solely for lhe Consultant have been retained or employed to soUcll or secure thJs AgNement or have been paid or guaranteed payment of any fees, commissions. pm:enmge fees. gifls or any other considerations eontlngent upon or resul1ing from dte award or making of this Agreement. The Consmbmt al!o warrants that no Town pemmnel. whether t'blJ.thne or part-time employees, or CJfticerit bas Gr sbaD l,e retained or employed in any capacity, by 1he CGasultant or the Town authorized subcomultants, t& accompli8h the work~ w\derthe terms of cilia Agreement. For breach Gt violation of this wanantyy the Town sball havetlte right to annul tbis Agteementwtthout Uabllity. RPQflJ7.(J6 "GcncmlPfannfngSetvfccs" Page5orl4 36 Ctl'49 40 228 SECTION XVI-I§BMINATIQNQF IUISAGRQMENT (a) This Agreement may be terminated. in whole or in part. in writin& by either party in the event of substantial failure by the other party 10 fidflll its obligations under 1his Agreement through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (1) not less than ten (10) c:alendar days written notice (deliwred by certified mailt return receipt requeslm) of intent co terminate; and (2) an opportunity tbr consultation with the terminating party prior to mrminatlon. If wnniaation fbr defiwlt of the Consultant is effected by the Town pursuant to paragraph (a), Consultant shaU he paid only for all work satisfactorily compleeed. prior to the notic:e of termination. Consultant shat) remain liable for the damages. if any, caused by its default. (b) This Agreement may be tenninated, in whole or in pan, fn writing, by the Town for Its convenience, provided that the Consultant is affi>rded the same notice and consuJtation opportunity specified in paragraph (a) above. OnJy Town has the unilateral right to tfflninate tbr its oonveniem:e. Consultant NC<>gnizes that other covenants of the Agreement serve as consideraticm for and support trus unilatmtl right of Town. If termination for conve:nienee is effeoted by the Town, an equitable adjustment in compensation payable to Consultant shall be made, which equitable adjustment shall include a 1'81SOnable profrt for aervlces or other work already properly perfonned prior to the D0tK:e of in1enl to taminale for wJiidl pmfil has not been ahady inoJuded in ID invoice. For any such termination to, convenience, the equital,le adjustment shall provide for payment to 1be Consultant for services rendeied and expenses incurred prior to receipt of the notice or intent to terminate. in addition to terminatioR settlement costs direc1Jy and reasonably incurred by the Consultant relating to commitments (e.g., suppliers, subcontractors) which had beGome irrevocable prior to receipt of the notice of Intent to terminate. Except as expn,.ssly stated above in this para81'4ph (b). Town shall have no ftudier liability to compensate or pay Consultant (c) Upon receipt oftermfnatkm action under paragraphs (a) or(b) above, the Consulmnt shall (1) promptly discontinue aJl affected work (unless the .notic:e directs otherwise) and (2) deliver or otherwise make available to the Town all data, drawings, reportS specifications, summaries and other such information, as may have been accumulated by the Consultant in perf'onnins this Agreement, whether QJIJlPleted or in process. (d) Prior to-termination, the Town may take over the work and may award another party an Agreement t.o complete the work described in this Agreement RFQ#l7-06 "Oeneral Phmmng Services' P•6ofl4 37 of49 41 229 (e) ~ aftet terminatiod for failure oftbe Consultant to fulfill contractual obJiptioos. under pamgrapb (a) above. it Is de1Bnnhted that the Consultant had not fidJecl to fulfill contraotual obligations, the termination shaU be deemed to have been for die conwnlence of the Town. In such evenr, adjustment of the aontraGted price shall be made as provided in paragrapli (b) shove. (f) The parties may also lenninate this AgNement by mutual written agn:emeot. SECTION UQ-QURATlOMOf AGllKDDjNT This Apmem shall remain iD filll fine and effi:ct tmm oxecutton as slated In RPQ #l7-tl6. Sec11on 4.1, and for an uncertain tenn thereafter as a condmnng GOJdra.ot, subject to termination underSec1ion XVJ. gcnpN' JYIII-PIJBLJCRECORDSLAW a. Contractor agrees. to keep and maintain public reconls in Contractor's possession or control in conneotion wi1b Curatnwtw•• perfomumcc under Ibis Atpement. Con1r8C10t additlonaJly apses to ~mply specifically with the provisions of Semon I 19.0701, Florida Statutes. Contmc:lor shall cnsme that pubUc MCOJds that are exanpt or confidential and exempt from public reoords disolOilDU requiremen1S are not disclosed, soept as authomed by law, for the duration ofme Agmement, and t,llowing completion of the Agreement until 1ho mxmls arc 1ransferred to the Town. b. Upon request ftom the Town"s custodian of public records. Comraclor shaU povide tho Town with a copy of the requested recolds or allow the m:ords to be inspecmd 'lr copied within a reasonable time at a cost that does not eueed the cost prowled by Chapter I 19, Florida Statutes, or as otherwise provided by law. C. Unless otherwise pmvfded by law, any and all records, mcluding but not limited to repolts. surveys, and other data and documents provided or created in connectlcn with this Agreement are and shall iemain the property ofthu Town. d. Upoil c,ompletion of 1his Agn,ement or in the event of termination by either party, any and all public records relating to the Agreement jn the possession of the Conuactor shall be deJlwred by the Contractor to the Town Manapr, at no cost lo the Town. within soven (7) days. AD such records stored elecmmiGally by Ccmtrador shall ho delivered to the Town in a &rmat dmt is compatible wi1IJ the Town's lnfonnmm technofoSY system$. Once dae public records have been delivem:1 upon oompletion or tennination of this Ap:emmt. the Contractor shall destroy any and an dupllcate pubUc m:ords that are exempt or confidential and exempt fiom public NGOrd9 discJ05ure requirements. e. Any compensation due to Contractor shall be wi1hbeld until aJJ records are received as provided herein. t: Contractors mUure or refusal to comply wi1h the provislons of this scetion shall result in the Immediate termination of thJs Agreement by the Town. RFQ#J'].06 "'General Plmming Smlcei' Page7of14 38of49 42 230 Section 119.070 l(2)fo), Florida Statutes IF THE CONTRACTOR HAS QUESTIONS RECARDING THf<: APPLICATIO~ OF CHAPTER 119, FLORIDA STA'ITTJ!:s. TO n-m (~ONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF Pl/ULIC RF.CORDS. Custodian of Records: Debra E. Eastman, MMC Mailing address: 10720 Caribbean Bh·d., Suite 10:- Cutler Bay, Florida 33189 Tdcpbone number: (305) 234-4262 SECTION XIX-F.NERG\' POLICY AND CONSERVATION ACT The Con:-ultanl shall comply with mandato~· standards and policies relating to cncrg_v cllicicncy which arc contained in tlic state cncrg_, con.-.c:·vation plan issul'.d in compliance with the Encrg_} Policy and Co:1,-~rvation Ac1 t Puhlic l.:.n1 9-1-16.h SECTION XX-TRUTH-1!\-NEGOTIATIOl'i C'nnsultant certifies that thi: wage rates and other faclual unit costs. supporting the compensatior, are a..:curate. complete and current at the time of contracting. The original contract price and any additions rhcrt'to shull be adjustt'd to e.xclude any significant sums hy which the Town determines the contract price \\US increased du~ :,) imiccuratc. incomplete, or· non-current wage rates and other factual unit co::.ts. All ~uch Cl'ntracc adjustment,;, shall !,c made within one year folltming the end of the contract. ~£JIO!'i XXI ·-·· mwc; fo"REE WORK PLACF. !he Consultant sh.ill cornpl) "ith all mandato~~ standard:-and policies relating to the rcdc:-al Drug-rre.:: Wor!-.p[ucc :\ct"" lk,1uircrnc11t!s. SECTION XXII -SPECIAL PROVISIONS {al Thi: Consultant agrees It> ct,mply with Title VI or thl.:' Civil Right ;\ct of I 964. the Davis-Baco:! Act. the C(1pclnnJ Antl-Kidhack t\t:I. the Contract Work Hours Standard Act, the Health and Safety Standards i\i.:1. Seel ion I 09 of the Housing and Cmnm11nit) Dcvcluprncnt Ad of I 974. Section 3 compliam:c: i11 the Provi:;ion of Training. EmploymcnL and Business Opportunilie!>. and 1hc Consulr.an1 fi.irthcr agrees 1101 to maintain or pro\'iuc ti.1r iLo; cmplo_,ees any facilitic,-that are ~cgn:gawd un a basis of race. color. creed national origin. handicap. religion. ancestry. sex or age. 1 h) ~o officer or cmplo~ cc of the Town or its designces or agents. no member of the governing b0d). and no other public l)fiicial or the Town who i:xerciscs any Ii.met ion or responsibili1y \\ ith resp<e'ct to this contracl. during his/her tenure or for one (I) year thereafier. shall have any interest. direct or indirect. in an) contract or sulx-ontract. or the proceeds. Consultant shali cau5c 10 he lffQ it 17-0(, --General Planriing Scni.:c~- £>:igc 8 of 14 39 of 49 43 231 incorporated in all subc:ontrads the language .set forth in this paragraph prohibiting confllcts of inlen:st {o) The Consultant shall perform 1he wOlk herein above set out m an independent contractor 'free fiom direct coatroJ or supervision by the Town as to the means and methods of performing the work and all persons engaged in the performance of the work shalJ be soleJy the servants or employees of the Consult.ant or its subcontractors. as 1he case may be. (d) The Consultant agrees to comply with Executive Order t 1246. which prohibits discrimination in employment regarding race. color, creed, national origin, handioap, religi~ anoestiy, sex, or age. An excerpt of such Executive Order being attaohed b=to and made a part hemo by reference. The Consultant further agrees to comply with the filing of any and all information and reports required by the Executive: Order and by the rules, regulallons, and omers of the Secretary of Labor. SECTION JXBl--lNSURANCE AND .INHMNIFICA.TION (a) Consultant slulJJ indemnify and hold harmless the Town, its officers and employees, ftom liabilities, damages, losses and cosl8, including, but not limited to. :reasonable attomeyst ms, to the eldenl caused by the negJigem:e, reckle&mes:s or intentiona.1 wrongful eonduc,t of the Consultant and persons employed or utiliml by the Consultant in 1he per(ormance of the Agn,ement. (b) The Consultant shall not commence any work pursuant to 'this Ayeement until all Insurance required under this Section bas been obtained. Consultant must have and provide to Town a Certificate of Insurance showing the Town of CutJer Bay as additional insured. The Consultant shall maintain during the term of this Agreement 1he foJlowing insurance coverage for services to be performed for Town Depaflmen1S: Workmen's Compensation Insurance-as required by law. Employer's Liabilit;y Insurance -SJ ,000,000. Professional Liability lnsurana, -$1,000.000. Comprehensive Oem:ral Llability Jasurance -This coverage must be written on the comprebensive form of policy. The basic policy form is not acceptable. The policy must contain minimum limits of Uabffity as follows or $1,000,000 Single Limit. Bodily 11\jUI)': Sl~00,()00; Property DamaF St,000,000 each occummce. Conq,rehenshe Aut.amobile LiabUitJ hlsu1'anae -This coverage rmrst be wriUm on the comp;rehensive form of policy. The baslc fonn i9 not acceptable. The poUoy mus1 contain rrdninnnn limits of liabi61y as follows or $500.000 Single Limit. sseo.ooo each peiso~ $500.000 each occurrence bodily injury; RFQ#l7.(J6 "Genera!Plannmg Scrvfces" Paae9ofl4 40of49 44 232 SS00,000 each ~w rence property damage; The policy must provida c:overage for any automobiles. (c} All insuranre pollcles must be issued by companies authoriml to do business under the laws of the State of FJorida. The companies must be rated no less than .. 131' as 10 management and no I~ than "Class V" as to stn:ngth by the Jatest edition of Besf s Insurance guide. published by A.M. Best Campany, Olwick. New Jersey, or its equivalent. or, a1 Townta cfismtion. the eompanie.s must hold a valfd Florida Cenificate of Autllority as shown in the latest "List of All Jnsumnce Companies Authorized or Approved to do Business in Florida," ii.sued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. (d) TM Consultant shall fbrnlsh certificates of insurance to the Town CJerk•s Office: 10720 Caribbean Blvd.. Suite JOS, Cutler Bay, Florida 33189, prior to the commencement of operadons. which cenifica!eS shall clearJy indicate that the Consultant has obtafned insurance rn the t1pe, amount, and classification as n:quired for strict complfance with this Section and that no malerial change or cana:J1alion of this insurance shaJl bo effective without thirty {30) days prior wri1h=n notice to the Town. (e) Compliance with dte foregoing requirements shall not :relie\le the Consultant of dm liabilities and obllpns under thia Section or under any other portiOD of this Agreement. and the Town shall have 1he right to inspect me original inaurance policies in the event that submitted cerdficates of insurance are inadequate to ascertam compliance with requued CO'lerage. §ECJ!RN XIV-gTIRETY gF AGREPWD) 'WNUE; NO JURY-TRIAL (a) This writing embodies the entim agreement and lJ11derstanding belween the parties llereto, and there 81111 no other agreements and understandinp, Oflll or wriUen with n,f'eren<:c to the subject matter hereof that are not metged hen:in and superseded hereby. No alteradon, change or modffieation of the terms of this Agn:eaJCDt shall be valid unless made in writin& si11tecl by both parties hereto, and approved b)' the Town. The Town Mana8$"aball act tor Town hereunder. (b) This Asr=nem. regardless of where executed, shall be governed by and consuued acccrding co the Jaws of the State of Flori~ aad venue foT any li1igation hereunder shall be made in Miami- Dade County, Florida. (c) Each party hereby expressly waives any risht to trial by jury in any litigation herewnf.er or which is in any way .related to the conduct ar course of dealing between the parties. .RPQt17-06 "General Plmmi1'lg Service$" Pap 10of14 41 of 49 45 233 IN WITNESS WI-IEREOF the par1ies hereto have executed these presents this LL._ day of ~.lu- ~017. Cal\'in, Giordano & 1\sSlldalcs. Inc. 1800 Eller Drive, Suite 600 Fort l.auderdaie, fl. 33316 ,;:_ .-I Bv: £+ \ .. £<:.. l:-__✓• / _ ··., <. ~--A--------'Signed . ShclJe\0 Eichner/Senior Vice President Name/Title Attest: or Name: .. Maritza Martinez Town of Cutler Bay 10720 Caribbc.-an Blvd .• Suite 105 Cutler Bay. Florida 33189 By: ~J4_~ ~asals Town Manager Anesi: ~f.'{:i~,~~ Town Clerk Approved as to form and legal.sufficiency: : •. A, COI.E &. BIERMAN. P.l.. fown Attorney Town Resolution l'io. I -, -} ~-\ RFQil17-06 "General Planning Services"' Page 11 ofl-1 42 of49 46 234 NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT llQENERAL PLANNING SERVICES" CONTINUING PROFESSIONAL SERVICES .EXHIBIT "A" SCOPE Ol'SERVICES The Consultants can expc:ct to provide services encol'D]IB5sed by various disoiplines. including. but not limited to tbe tab Identified below: General Plamalng Seg:yigg Site PJan preparation or review; Orowth Management Plan (Future Land Use Map) amendments and/or -revisions; Land Development Regulations updates; draftjng of zoning ordinances and resolutions; ~ustainab1~ analysis; green master ptanning; annexation studies.; neighborltood planning; and housing needs assessments. ConrWl!!':YReyiew Review the Town's existing comprehensive plan requirements and Jand development codes for adequate pub1io facilities and serviees in COJgUJ1ction with the recent legislative changes under Chapter 163.3180 F.S., and recommend adjustments or modifications. In additloo, the report wDl analyze the potential costs and/or benefits to the Town of adopting acflusled levols-of-servfce standards for transportation, including Miami-Dade County poJioies that affect the Town's road network. The analysis and recommendations shaJl consider the cost and administrative impacts of specific ooncum:noy requirements enumerated under Chapter 163.3180, Florida Statutes. The report wiU also recommend options for a C0Pel1l'l'eltCy Management System. The ConsuJtant will develop the option selected by the Town for implementation. Land Up and 7.pnfng 4palysis Prepare and/or review land use and zoning analysis to ensure that the Town's Orowtb Management Plan and Land Development Regulations (l.DRs) are kept GJJ1'eftt with new growth and developments within the Town.. Review development proposals to verify compadbUity with the Town's concurrency thraholds and requirements set in the Orowth Management Plan and adopted LO.Rs. Trame and T:remgortation Studies Field dala collection end analysis for the preparat.loo of traffic studies including. but not limited to: Intersection and roadway capamty analysis; signal warrant studies; sigaa) timing am1ysis and design; traffio oinlulation S1lldies; traffic celm.lng Sludies; trip generation; forecasting and assignment; as well as pavement markings and sfgning. AU 1raffic smoses prepan:d or reviewed by the Selected "Consultant(s)'' must be signed and sealed by a Professional Engineer registered in the Sl8te of Florida. RFQ#l7-G6 "'Oeneral Planning Services .. Pap 12of14 43of49 47 235 Enyirgnmeptal Smdfes (Brop&eld Redevelopment} Provide planning services that incorporates flood protection, coastal and fluvial processes, structural and non-struotural shoreline management practices., inoluding green mftastructure and environmental impact analysts. Field da1a coUection, site investigations, environmental assessments and design as needed to prepare remediation plans for 1111derground storage tanks, hazardous waste materials, asbestos mnoval, wetland mitiptions. endangered species evaluations and permit appltcations. All documents to be signed and sealed by a Professional Engineer registered in the State of Florida Play and Permit Reyiew (lneluding lpspesttona Seryu,es) Review plans and pennits for consistency with applicable buUding and zoning codes, fire codes and Americans wilh DisabUities Act requirements. Selected "Consultant(sr persoMel would work under the supervision of the Community Deve1opment Director and Building Otru:ial of the Town. The "ConsuJtant(s),. will make recommendatlon(s) of approval to the Town Community Development Director and Building Official charged with Issuing permits. Natural and C11ltural R.goun,es Assessments Natural lnftastructure is the interconnected network of natural and undeveloped areas needed to maintain and support ecosyst.ems. Identification of damage to natural infrastructure (also known as green or sustainable infrastructure) as a result of nalural or man-made events. Identitkation of approaches applic-able fD the Town to preserve, conserve, rehabi6tate or l'C$tole the an,a's cultural and natural resoun:es. Development of a comprehensive plan and strategies to restcre public reereational resoun:es. Water Rgourees Plannfng Preparation of studies and/or plans to addms local land use policies, local land use priorities. and water supply and qualify priorities as it relates to water couervatkln. Evalua1e the Town's adopted water conservation measures. Stoim and floodwater management studies to protect reoeiving watets and the environment. PabUcOutrescb ~rvlm Prepare eommwticalion strategies and/or protocols to engage TOWII residents and interested stakeholders in the planning process. Assist the Town s18ff coordill&te evenm, project meetings and formal presentations for specific project or comm~ functions sponsored by the Town of Cutter Bay. Landgpe Plan B@rlew Preparation and review of landscape plans, including tree selection, tree tdentifleation, growth characteristics and n:qunnumls (water .. soil, nutrition). installation and e&lablishment, as well as pl'IDlb1g and mauitenanee. Landscape, tNe, and imgatlon inspection for new development projects. l[npssazy, tJr@ 1mm JJflBID.t the right to ,aand tb@ If# etr,g,,,n,adMJYts, ht otdel-10 111ee1 ,oet:ffJ.c mpiet;tregutre,,umts apcVor teclmleal llJ,lll1lliBe, RFQ#l?-06 "Ge-1 Plannfag Services"' Pagol3ofl4 44of49 48 236 NON-BXCLVSIVE PKOFEDIONALSERVICU AGREEMENT "CZN.DAL PLANNING BRVICES" CONTINUING PROl'ESSIONAL SDVICBS EXHIBIT "B" SCBEDJJLR OflAtM As set forth on pages l to_ attached hereto and incorporated herein, and .initialed by Town Manager. RfQ#I~ "'Oenera1 PlaPatna Scrvfces" Page 14ofl4 45ot49 49 237 Bui! · Co do Services C'"Nil En;ineerilg I RoodWilV & Hi !!l'N,l.ly Design Coas181 Engin eci ing C~ Elil orcement lion Eng ine ering & klll (CEI) ~· a.ing EIIVir n1 al Sel1ilces Facililie. M.magom enr Geog ic Information Sys ll!!Jll. (GI S) G~al Services t andS Architec ture Pl ann ing Water / U ·nnes Engl neari ng We · .ialopml?il l 1800 r Drive Suite 60fl Fort erda le, FL 33316 954.9 21 77 81 phone 9· 4.9 21 88 07 tax www.cg solutfons.com Calvin, Gi ordano & Associatest Inc. £ X C E (' T I O N /\ L S O l U T I O N s- PROFESSIONAL f ijfi SCHEDULE Princlpa l Contract Ad min lstrator Project Admln lstrator execut ive Assistant / Clerica l ENGINEERING Asso ctate, En gineeri ng (V I) Di.rector, i:ngl rieerlng (V} Project Manager(lV) Project Engin eer (Ill} Engine er (fll Jr. Enginee r (I} se nior CADD Tech Ma nager CAOD Techn ici,m Perm itAdmlnistn1tor DATA TEOH DEIIELOJI MENT Assoclate, Data Tech Dev. GIS Coordinator GISSpecia list Multi-Media 3D Devel oper GIS Technlcia n Sr. App1ii;attom Devefo per Appllcat lons Developer Network Adm i nistrato r System SupportSpecia Ust IT SupportSp•l?Cial fst GOVERNMENT AL SERV ICES As socia te, VP Director of Code Enfo rcemen t Directo r of Bui lding Ca de Project M,mager Grants Admin istrator Code Enforceme nt Fi el dSuperviso r Code E:nforcem ent Fiel d los pe~to r Building-Official Building Plans Reviewer Building lnspect,or Per mi t Processor SURVEYING Ass.or;lat.e, Surveyi ng Senior Registered Surveyo r Survey Crew RegistEred Surveyor Survey Coo rd lnator CADD Teclmlcl11 n 3D laser Scanne r Hydroeraphic Survey Cre w G.P .S. Survey Crew Sub-mete r G.P.S Soft Dig (per t,ole} Uti lity Locates {per hour) 215.00 190.00 165.00 7S,OO 190-.00 175.00 150.00 130.00 110.00 100.00 115.00 95.00 90.00 165.00 145.00 125.00 115.00 100.00 165.00 13S .OO 15S .OO llS.00 BS .OD 190.00 145.00 145.00 145.00 125.00 ll0.00 9 0.00 115.00 90.00 90.00 75 .00 165 ,00 145.00 135.00 130,00 105.00 95 ,00 355 .00 330.00 155 .0 □ 75 .00 480.00 20,,00 LANDSCAPE ARCHITECT Associ ate, l andscape Architect senior ta nds cape Architect Envlronmenta r Administrator umdscape ArchitEct Environm enta l Specialist landscape CAOD Tec hnic ian Environm ental Assi~ant Land sc.ipe lnspe ctor/Arborlst Landscape Designe r Landscape Sit e Plan Reviewer INDOOR AIR QUAUlYSERVICES Sr. EnvironmentalS ci entl st Environmental Scientist CONSTRUCTION Ass ociate, Construction Co nstru ction Manage ment Di rector Constru ction Manager Sen ior Inspector Inspector Construction Coord inat e r iE MERG£NCV MANAGEMl:NT Di rector Planner Assistant Pfanrier PLANNING Associate, Plann i ng Di rector of Piannins Planning Administrator Planning Monager Senio r Pl anner A~istant Pl anner EXP EAT WITNESS Principa l/ AS soei ate Registered Engi neer/Surve yor Project Engineer tn addition to the hourly mtes listed abOIIJ!!, charges will Include dire,t out-of pocket expenses such as reproduction, overnight malt and other reimbursabfes billed at a multfplfer of l.25. 165.00 135.00 125,00 120.00 105 .00 95.00 90.00 105 ,00 120.00 135 .00 12S.OO 100.00 165.00 135.00 125.00 100.00 90.00 90 .00 145 .0 0 10S.OO 90.00 175,00 150.00 150.00 145 .00 125 .00 90.0 0 330.00 280.00 230.00 Effective Octob er 11 2014 46 of49 FOflT LAUOEflD ALE MIAfil l-DAf!E WESIPALM !IEACH ct..EARWA'!Elll1l\MPA ESlE!D PORT ST. LUCIE 50 238 RBS0LDnON N0.17-101 A RESOLU'nON OJ THE MAYOR AND TOWN COUNCIL 01.l TD TOWN Oil' CUTLKR. BAY, FLORIDA, APPROVING TD QtJALDICATIONS OF TD FIRMS TO PROVIDE GENERAL :fLANNING AND DJWELOPMENT REVIBW SEBVICBS TO TBB TOWN; AllTB0lUZING TBB TOWN .MANAGER TO ENT.BR INTO APB.OFBSSIO..~ SD.VICD AGllBDIENT WITH SlJC!B QUALDMNG FIRMS; AND PROVIDING FORAN D'.FECl'IVE DATK. l"BEIEAS. the Tow.n of Cutler Bay, (the "Town'? C'.QDJIDIJID1)' Dewlopmenl Depm1ment f'Depammml"} is IeBpOl11mle for the implementa1ion of pluming studies aac:h as the Omwth Maaagement Plan amt Land Development Regaladons to ensme the ontarly do9elopmeDt of the Town; and WBBBEAS, the Department desiJes to contraet with the most qmlUied eousultalda to provide gm,emJ planning ml devalopmmtrevicw services ("Senicea''); and WBBREAS; a Reqimst-Por QualfficatiGDB No. 17-06 {"'RFQ") was pmparad to idemffy the best available consultatlt9 to provide 1he Semcses; and WBEUAS, the Town Counoil adopted ltesohJtion No. 17-38 authaming the issuance oftbeRPQ;mid WBKRBAS, on July tZ 20171 it was IU1'1atised in the Daily BusiDesl Review; and WHKREAS, on AlJ&USf. 2, 2017, the Town held a mandatory pie.bid meedng1bat six (6) potential bidders 8ltmded; ad WBEUAS, an August 30, 2017, the Town received :rout (4) sealed proposals limn mte:rested bidders; and WIIBllBAS, the Town's selection committee ("Committee'') 1Y1S :lbrmed to evaluate each afthepmpo&als based mt the scorlQlcritem-identified in the RPQ; and WBBREAS, tho Committee has recommend~ selecting Keith amt Sdmals. P.A, The Cmnmna Group, Inc.. md emu Giordano and Associates. Ina. ("Ccmsultmds") fbr the Scrv:ica; and WHEREAS, the Town Council finds that Chis Resolution is in the b8Sl lntmsst and wdftlreof1haresidenta of1haTown. NOW. TIIERBFORE, BE rr RESOLVED BY TBB MAYOR AND TOWN COUNCIL OFTBE TOWN 01 CUTLER BAY, 11.0RIDA, 1BAT: 47of49 51 239 Section 1. by this reference. Recitals. The above recitals are true and correct and are incorporated herein Section 2. Approval The Town Council hereby approves the Consultants for the Services. Section 3. Authorization. The Town Manager is hereby authorized, on behalf of the Town, to negotiate a Professional Service Agreement (PSA) with the Consultants, in substantially the same fonn as attached in Exhibit "A," subject to the Town Attorney's approval as to fonn., content, and legal sufficiency. Section 4. enactment Effective Date. 1bis Resolution shall take effect immediately upon PASSED AND ADOPTED this lSlli day of November, 2017. Attest: ajµ a I Z:.,1m+c-< DEBRAE. EASTMAN, MMC Town Clerk APPROVED AS TO FORM AND LEGAL sumcIENCY FOR THE SOLE USE OF THE TOWN OF ClITLER BAY: ~l~ WEISS SEROTA HELFMAN COLE & BIERMAN, P .L Town Attorney 48 of 49 p~ ~-t-- Mayor ---- _.,• ' -; . I,._, ',-' I_ , • 52 240 Moved By: ComlcU Coriat SeomuJecl.By: VIC8Mayor'to,zelle PINAL vars AT ADOPTION: Mayor Pegy I.. Bell Viee:Mayor SUeSlltn Loyzel1e Council Memlter Mary AanMixoD CouncD MemberMlobatl P. CalJatum ColmdlMmbarBogorCodat YBS YBS YBS YBS YES 49of49 53 241 Detail by Entity Name ,,_ ------'"--..... .... ., Detail by Entity Name Florida Profit Corporation CALVIN, GIORDANO & ASSOCIATES, INC. Filing Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 1800 ELLER DR STE 600 M17373 65-0013869 06/27/1985 FL ACTIVE AMENDMENT 03/21/2001 NONE FORT LAUDERDALE, FL 33316 Changed: 04/02/2001 Mailing Address 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Changed: 03/02/2000 Registered Agent Name & Address CT CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 02/12/2018 Address Changed: 02/12/2018 Officer/Director Detail Name & Address Title PCEOD GIORDANO, DENNIS J Page 1 of 3 http://search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail ?inquirytype=Entity... 3/6/2020 54 242 Detail by Entity Name · · 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TltleV Keyser, Curt 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TIUeV COOK-WEEDEN.TAMMY 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 Title Secretary HOPKINS, DAWN 1800 ELLER DR STE 600 FORT LAUDERDALE, FL 33316 TdleV WATTS, STEVE 1800 ELLER DR STE600 FORT LAUDERDALE, FL 33316 Title VT GIORDANO, CHRIS 1800 ELLER DR STE600 FORT LAUDERDALE, FL 33316 Annual Reports Report Year 2018 2019 2020 Documont Imagos Filed Date 01/02/2018 01/17/2019 01/27/2020 ---~ -----_ ...... Page2 of3 I I I I I I I http:/ /search.sunbiz.org/lnquiry /CorporationSearch/SearchResultDetail?inquirytype=Entity ... 3/6/2020 55 243 Detail by Entity Name 02/251200~ •• /INN UAL RE"OR"'." R?-.!..2_!120C5 -· Ar·JMUi'-l RF.rOP.T OM23;2007 --.-,NNUAL REPORT 0112012005 •• ANNU,:,L. Rcr-o.n 0111 f.12005 •• NlNUAL Rff()RT 07:02/2004 •• ANNU1\L REPC:'<"i 0112712003 --ANNUAL REPO~"i 0~/1312002 •. ANNUAL RC PORT 04/0212001 --ANNUAL REPOR~ 0:l/2012001 --Amendmen\ 0310212000 --ANNUAL RE POR i □212,11099 •• ANNUAL RcPORT 0 l/2il1998 •. ANNUAL REPORT 0211011997 --ANNUAL REPORT 0112911897 •• NA,1E CH-'INGF 02105/1996 --.I\NNUAL REPOR1 01/25/1995 •• A,NNUAL REPORT _• -l~==• =•"i••=•o=::>L=•· =====: i,,,-·:-;:,1_j ~===========: p::p'"R !"" j ~:1,~•-· 1::"':;•_1-::· 1r, ?');: rcrrnct ... ,;, . )::i ==v=,=f_.=_..=,c=.,=a=q=c=1,=· =,,=[,=f-=:=,1,=•m=,n=,t===: I Vie\'J un.age in PDF rom,al Vi(:-.·, i11·Jg:e in PDF tormar http:/ /search.sunbiz.org/Inquiry /CorporationSearch/SearchResultDetail ?inquirytype= Entity ... Page 3 of 3 56 3/6/2020 244 ,-.. ~ M IAM I DAILY BUSINESS REVIEW Published Daily excepl Sa1u 1day Sunday and Leg al Holidays Miam i, M1am 1-Dade Counl y. Flo ri dn STATE OF FLORIDA COU NTY OF MIA MI-DADE : Before the undersigned aut hority personally appea red GU ILLERMO GAR CIA, who on oath says tha ! he or she 1s th e DIRECTOR 0~ OPER ATIONS , Legal Notices of the Miami Daily Business Review f/k/a Miami Review a d ·1· ( , a, y excep t Sat urd ay , Sunday and Lega t H 1·d ) . . . . o I ays newspa per , publis hed at M1am1 in Miami -De de Co un ty . Florida; that the attach:d copy ot atlvertisemenl, be ing a Legal Adverti semen t of Notice in lhe matter of CITY OF SOUTH MIAMI -PUBLI C HEARI NG S -MAR. 17 , 2020 in the XXXX Court, was publi sh ed In said newspaper In the issues of D31 0612020 . ~ffiant further says that lhe said Miami Da ily Bus iness Review is a newspaper published at Mia mi, in said Miami -D ade County , Florida and that th e said newspaper ha s here tofore been continuously published in said Miami -Dade Cou nty , Florida each day (except Saturday , Sunday and Legal Holidays) and has b~e n . en t_ered as second class mail matter at the post office in M1am1 in sa id Miam i-Dade Counly, Flo rida , fo r a period of one yea r next preced ing the fi rst pub lica tion or th e at tac hed copy of advertise men t; and affiant further says lhal he or she has neither paid nor prom ised any pe rson , firm or corporation any d1scoun rebale. commission or refund for lhe purpose of securing lhis advertisement for pu blicatio n in l he said G UILLE RM O GARC IA pe rsonally known to mra NOTICE IS HEREBY given that the City Commission of the City of South Miami , Florida will conduct Pu blic Hearing{s) at its regular City Commission meeti ng scheduled for Tuesday, March 17, 2020, b eginning at 7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider the fo llowing ilem(s): A Resolution authorizing the City Manager to enter inlo a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General Planning Seivices. A Resolution authorizing the City Manageno negotiate a multi-year contract with Laz Florida Parking LLC for Parking Enforcement Management Services. ALL interested parties are inv ited to attend and w ill be heard. For further information, please contact the City Clerk's Office at 305-663-6340. Nkenga A. Payne, CMC City Clerk Pursuant lo Florida Statutes 286.0105, the City hereby advises the public that if a person decides t o appeal any decisi on made by this Board, Ag ency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and thal for such purpose, affected person may need to en sure that a verbatim record of t he proceedi ngs is made which record includes the testimony and evidence upon which the appeal Is to be based. ~6 . 20·1 16/0000461707M 57 245 26SE I I NEIGHBORS · child,-e , of<' learn •. fl S muse \e 'rnogine • creo , Dr. Seuss s 116th Birthday Tuesday, March 10 FREE ADMISSIOM Sponsored by: CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARINGS I SUNDAY MARC H B 2020 MIAMIHERALD.COM NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Publi c Hearing(s) at its regular Cit y Commission meeting scheduled for Tuesday , March 17, 2020, beg innin g at 7 :00 p.m., in the City Commi ss ion Cha mbers, 6130 Sun set Drive, to cons id er the following item(s): A Reso luti o n authorizing the City Manager to enter into a multi-year piggyback agree me nt w ith Calvin Giord ano & A s ocia tc s, In c. for General P lanning Serv ices. A Re solution authorizing the City Manager to negotiat e a multi-year contract with Laz Florida Parking LLC for Parki ng Enforcement Management Services. ALL interes ted parties are invited to attend a nd will be heard. For further information , please contact the City Cle rk 's Office at: 305 -6 63-6340. kcnga A. Pay ne, CMC City Clerk Pursuant 10 Florida Statute 286.0105. the Ci1y he reby advises the public that if a perso n decides to a ppeal :my deci sion made by Lh is Board. Agency or Commission with respect to any matter considered al it s meeting or heari ng, he or she wi11 need a record of the proceedings. a nd thal for such purpose, affec ted person may need 10 ensure that a ve rbatim record of the proceedings is made which record 58 includes lhe testimony a nd evidence upon which th e appea l is 10 be based.