Res No 018-22-15771RESOLUTION NO. 018-22-15771
A Resolution authorizing the City Manager to instruct and to pay Calvin Giordano
& Associates, Inc. to complete a Hometown Planning Study for the Hometown
District Overlay.
WHEREAS, pursuant to a Professional Services Agreement executed by the City and Calvin
Giordano & Associates, Inc. (CGA) in 2020 for general planning services, the City desires to engage
CGA to complete a Hometown Planning Study for the Hometown District Overlay (Study); and
WHEREAS, in summary, the Study will review and update the regulations and policies for
the Hometown District Overlay to enhance the viability of, and grow the area; and
WHEREAS, the scope of work includes public engagement techniques, a market
assessment and workforce housing evaluation performed by subconsultant Lambert Advisory,
renderings showing development potential, conceptual streetscape illustrations, and
documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land
Development Code, and Zoning Map; and
WHEREAS, the contract amount shall not exceed $118,640.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The recitals set forth in this resolution are true and they are supported by
competent substantial evidence and they are incorporated into this resolution by reference as if
set forth in full herein.
Section 2. The City Manager is hereby authorized to instruct and to pay Calvin Giordano
& Associates, Inc. in the amount of $118,640 to complete a Home
town Planning Study for the Hometown District Overlay. The total expenditure shall be
charged to account number 001-1620-524.34-50, which has a balance of $191,386 before this
request.
Section 3. Corrections. Conforming language or technical scrivener-type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Page 1 of 2
Res. No. 0 18 -22-1 577 1
Section 5. Effective Date. This re so lution wil l become effect ive immedi ately upon
adoption by v ote of the City Commission.
PASSED AND ADOPTED thi s 15 th da y of February, 2022 .
APPROV D:
CITY CLE ~K
COMMISSION VOTE: 4-1
Mayor Philips : Yea
Comm i ss ioner Harri s: Yea
Commissioner Gil: Yea
Commissioner Corey: Yea
Commissioner Liebman: Nay
Page 2 of 2
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: February 15, 2022
Submitted by: Jane Tompkins
Submitting Department: Planning & Zoning Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates, Inc. to complete a
Hometown Planning Study for the Hometown District Overlay. 3/5 (Commissioner Corey)
Suggested Action:
Attachments:
Cover_Memo_re_Downtown_Planning_Study.docx
RESOLUTION_re_Downtown_Planning_Study.docx
22-5913 South Miami Downtown Planning Study for Hometown District Overlay 2.0 Revisions 2022.01.31 (CGA
Executed).pdf
Res No 038-20-15478.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor and Members of the City Commission
VIA:Shari Kamali, City Manager
FROM:Jane K. Tompkins, AICP, Planning Director
DATE:February 15, 2022
SUBJECT:
A Resolution authoring the City Manager to instruct and to pay Calvin Giordano & Associates,
Inc. to complete a Hometown Planning Study for the Hometown District Overlay.
BACKGROUND:
Pursuant to a Professional Services Agreement executed in 2020 for general planning services,
the City desires to engage Calvin Giordano & Associates, Inc. to conduct a Hometown Planning
Study for the Hometown District Overlay (“Study”). The Study will review and update the
regulations and policies for the Hometown District Overlay to enhance the viability of, and grow,
the area. More specifically, the Study will include innovative techniques for public engagement,
a market assessment and workforce housing evaluation performed by a subconsultant, Lambert
Advisory, renderings showing development potential, and conceptual streetscape illustrations.
Documentation needed for amendments to the Comprehensive Plan, Future Land Use Map, Land
Development Code, and Zoning Map will also be prepared.
EXPENSE:Amount not to exceed $118,640.
ACCOUNT:The total expenditure will be charged to account number 001-1620-524.3450,
which has a balance of $191,386 before this request.
Attachments:
Resolution
Calvin Giordano & Assoc. Proposal
Resolution No. 038-20-15478 and Professional Services Agreement
2
January 31, 2022
Ms. Jane Tompkins, AICP
Director Planning and Zoning
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
RE: City of South Miami
Downtown Planning Study for
Hometown District Overlay 2.0
CGA Proposal No. 22-5913
Dear Ms. Tompkins,
Thank you for contacting Calvin, Giordano & Associates (CGA) for this very
important project. CGA is multi-disciplinary firm that offers planning, urban
design, landscape architecture, GIS, data development and management,
engineering, transportation, construction, and a broad range of municipal services.
With over 390 employees across six (6) offices, a Planning Department which
includes seven (7) AICP Certified Planners, and current contracts with over 60
governmental entities, we are one of the most sought-after consultants due to our
experience, integrity, pragmatism, and sterling reputation. This year, CGA is
celebrating 85 years of helping communities throughout Florida.
Complementing CGA’s role as lead consultant, our team includes Lambert
Advisory, chosen specifically for their relevant expertise and familiarity with local
and regional issues. Lambert is a long-standing CGA partner on projects involving
markets, economic development, and housing policy, Lambert is an internationally
recognized real estate and economic advisory firm, which has built a specialty
within its practice dedicated to assisting municipalities, and community and
economic development agencies/organizations with sustainable economic
development, development planning, housing and fiscal impact analysis. We
selected Lambert for this project because of the firm’s growing experience
navigating local planning and government finance issues for economic recovery in
the aftermath of the COVID-19 pandemic.
The City of South Miami is considering a Downtown Planning Study (the “Study”)
to review and potentially update the regulations found in the City’s
Comprehensive Plan and Land Development Code, Article VII. – Hometown
District Overlay Ordinance which was originally adopted in October 1993.
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The goals of the Study are to revisit and update the original regulations, enhance the viability of,
and grow, the downtown area. This Study must recognize the historic character, walkability,
affordability, and a realistic reliance on the nearby Metrorail system.
The Hometown District is intended to support mixed-use commercial/residential development
characteristic of traditional downtowns. The Hometown District is somewhat restrictive in terms
of density and intensity, limiting buildings to four stories or fifty feet, maximum density to 24
units per acre and an overall FAR of 1.6.
In contrast, the City adopted the Downtown SoMi land use category on April 23, 2019 for the area
encompassed by the Shops at Sunset Place which permits a height of 195 feet, a maximum density
of 65 units per acre and an overall FAR of 3.0. This area was part of the original Hometown District
but was removed on the same date and is not a part of this Study.
The portion of the City which is the subject of this Study is bounded by US 1, Red Road (SW 57
Avenue) and SW 74th Terrace. Included in the area is the historic core – Sunset Drive.
Task 1 – Internal Kickoff
Key members from the CGA team will participate in an internal Kickoff Meeting (which may be
virtual or in-person) with the City’s team to confirm mutual expectations for the management of
the project on both the consultant and client sides; flesh out details of the study, schedule and
format of deliverables, particularly the final Plan document; review data needs and sources;
finalize a list of plan stakeholders and champions; and brainstorm ideas for key aspects of the
project.
Deliverable #1 – Summary of Kickoff and List of Data Needs
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Task 2 – Public Engagement
Process-wise, an assertive, proactive, and direct (individual) engagement with local downtown
activists and stakeholders will be important from the project inception. For broader public input,
it is recommended that one meeting be held in downtown (not necessarily at City Hall except for
formal public meetings) and not limited to traditional workshop style meetings (though at least
one of these will be necessary). Depending on the wishes of City staff, other public outreach
techniques may include up to three events of the City’s choice, example; a storefront open house,
sidewalk pop-ups, or walks and talks. Public engagement will take place throughout the life of the
project. Informational memos and e-mail blasts for the public, Planning Board and City
Commission will be prepared.
Deliverable #2 – Summary of Public Engagement Process
Task 3 – Review of Existing Comprehensive Plan and Land Development Code
CGA will review existing Comprehensive Plan text related to the Mixed-Use
Commercial/Residential Future Land Use designation and FLU GOAL 2 Hometown District.
Additionally, a comprehensive review of Article VII. – Hometown District Overlay Ordinance
will be completed. Focused reviews of the text; height and use diagrams; architectural, street and
landscape standards; and the regulating plan will be performed. Diagrams shall be updated in an
electronic format for ease of use and amending.
Deliverable #3 – Summary of Focus Areas for Requiring Further Study
Task 4 - Market Assessment and Strategic Evaluation
Lambert Advisory - As it relates to the market and strategic components there are four distinct
Sub-Tasks associated with this work:
1.) Market Assessment: As part of this initial task, general insight into redevelopment
opportunities and, particularly, demand by use within a 10-year period within the Downtown
area will be performed. A core objective of the market assessment will be to understand
current and future supply and demand conditions (by use) that will be fundamental to
assessing redevelopment opportunities that will support Downtown’s future intensity and
density. Additionally, the market assessment will provide critical information related to the
potential performance of select redevelopment opportunities that will inform the evaluation
of workforce housing which is a very important factor to achieving the City’s goals and
objectives for the downtown area.
Deliverable #4 – Summary of Findings in Presentation (Key Market Finding Highlights)
2.) Strategic/Workforce Housing Evaluation: Based upon the market assessment above, the
strategic evaluation entails an economic/financial analysis of select single and/or mixed-
use redevelopment opportunities that will be instrumental to creating workforce housing
policy and/or initiatives that are so important to creating a sustainable Downtown
community. It is important to note that, absent any detailed development programming,
design and costs that can be determined in this phase of planning, the evaluation herein is
considered order-of- magnitude; nonetheless, we are confident the select redevelopment
analyses will provide highly effective support for understanding the economics underlying
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the workforce housing initiative. Furthermore, this analysis will help set the baseline
methodology for assessing alternative redevelopment policies such as Transfer of
Development Rights (TDR) that can be used as a tool for protecting historic structures and
undertaken as part of subsequent planning efforts.
Deliverable #5 – Technical Memorandum
The scope of services outlined below highlights the primary initiatives for conducting the market
analysis, and potential redevelopment opportunity for the Downtown:
3.) Economic and Market Profile: At the outset, Lambert will profile pertinent economic,
demographic and market factors that impact land use, business expansion, and space
utilization within the Downtown. This will highlight key economic and real estate issues
such as market demand and supply conditions for various redevelopment opportunities and
primarily focusing on retail, residential (for-sale and rental), office and hotel. The goal is to
provide an understanding of current market conditions in the market area, as well as identify
notable trends that may have an impact on the Downtown plan. Importantly, Lambert will
utilize previous and current economic and market reports to effectively streamline this
component of the study’s process.
Additionally, specific to the analysis of supply (by use), Lambert will be conducting very
limited field research and will be primarily utilizing data from secondary sources of
information (such as MLS and Costar) along with select phone interviews with key industry
professionals. The focus of key trends within the demand and supply environment driving
the Downtown redevelopment over the long term includes:
Demand Conditions
Our analysis of demand conditions will include economic and demographic trend and
forecast analysis, as well as an overview of key industries and cluster identification. The
analysis will detail:
o Population and population characteristic trends and projections;
o Employment trends and labor force characteristics and growth forecasts;
o Household trends and projections;
o Visitor growth trends and profile and expenditure patterns; and,
o Traffic patterns and trends along the major thoroughfares.
Supply Conditions
The supply conditions analysis includes an overview of existing conditions for the primary
real estate uses contemplated in the analysis, including retail, residential, office and hotel.
As noted, the market information will be primarily based upon secondary sources of
information from credible real estate institutions including but not limited to: Costar, MLS,
and/or Placer. We will conduct a limited profile of select existing and proposed projects by
real estate use, to identify:
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o Size of retail and/or entertainment center, office building, or residential project;
o Major tenants in the case of commercial space;
o Age and condition of development;
o Rental and occupancy rates;
o Sales per square foot in retail space;
o Mix of tenants, customer profile and amenities; and,
o Other pertinent information including an overview of planned projects considered to
impact the Study Area.
Estimates of Market Demand/Development Opportunity
The final part of Sub-Task 3 will be to provide general estimates of market demand for all
the uses considered for the Downtown. This represents an assessment of the market’s
ability to support the development of certain uses and will provide additional information
such as:
o Estimated demand for residential, office, retail and hotel use within the Downtown within
a 5-to-10-year timeframe;
o Achievable average rental/sale price points by use;
o Benchmark operating costs (by use) used to support economic/financial analysis; and,
o Recommendations for broader strategic redevelopment planning, Transit Oriented
Development (TODD), and nodal/site programming.
4.) Strategic Evaluation: As noted, the market assessment will set the basis for determining
demand by use within the Downtown area and, thereby, helping CGA formulate regulatory
policy and physical planning initiatives for desirable and sustainable development. For the
most part, the market assessment focuses on the market-driven redevelopment opportunities
whether single- or mixed-use. However, the City and CGA also recognize that there are
other notable considerations associated with planning for growth outside of pure market
demand and, namely, in this case ensuring availability of workforce housing and preservation
of historic structures. And, supporting these initiatives often requires public participation,
incentives, and/or alternative forms of subsidy to close potential economic/financial gaps
that may be needed to ensure successful implementation.
Lambert believes there are two primary components to the strategic evaluation, including:
1.) have a comprehensive understanding of market demand and redevelopment potential
among a myriad of uses over a foreseeable timeframe. This will be accomplished as part of
the Sub-Task above; and, 2.) having the capacity to prepare fairly comprehensive
economic/financial analyses to gauge underlying valuations that will help to set policy
around workforce housing. In this regard, we will create proforma to determine estimates of
performance, feasibility and/or “residual value” for select redevelopment programs within
the Downtown. The analyses will be driven by key “input” values, including: a.) the physical
development plan based upon the mix and size of units, property and building features,
commercial uses and other physical characteristics; b.) an estimated development budget for
the proposed plan (and timeline/phasing); c.) estimates of performance including housing
unit rental rates/sale prices, absorption/occupancy and income from commercial
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components; d.) estimates of operating costs for mixed income/mixed use development
including variable and fixed expense items; and e.) financing assumptions that consider
various sources of funding. These analyses will identify financial “gaps” needed to support
workforce housing, set a baseline value for future evaluation of TDRs, and/or shed light on
alternative mechanisms the City can turn to in its effort to support critical community-based
programs. It is important to reiterate (as mentioned above) that, absent any detailed
development programming, design and costs that can be determined in this phase of
planning, the evaluation herein is considered order-of-magnitude; nonetheless, Lambert is
confident the select redevelopment analyses will provide highly effective support for
understanding the economics underlying the workforce housing and historic preservation
initiatives.
Deliverables #6 and 7 – Economic and Market Profile and Strategic Evaluations
Task 5 – Massing, Renderings, Illustrations and Streetscape
1.) Create massing options and development scenarios and evaluate the impact of each
Development of Scenario Graphic Illustration - CGA will prepare a 3-dimensional
model of the maximum development potential allowable for the Hometown District
Overlay to a degree of quality that illustrates a detailed building massing and a non-specific
public realm to generally illustrate open spaces and the quality of context.
o Create a CAD base map of the existing surrounding context using a high-resolution
aerial image to include connecting and surrounding roadways, and contextual buildings
along the periphery of the Hometown District Overlay boundary.
o Prepare preliminary schematic block massing model to serve as a guide for the ultimate building massing model that will be developed.
o Prepare building massing of existing historic buildings.
Deliverable #8 – Preparation of Base Map and Preliminary 3D Model of Maximum Development
Potential
2.) Develop renderings, diagrams, illustrations, design studies and diagrams depicting the
future development.
Renderings/Diagrams and Public Realm:
o Develop, extrude, and form the street networks, sidewalks, and public realm components of the overall development.
o Refine all massing and volumetric qualities for the various buildings that will
comprise the built urban form of the area and incorporate architectural massing
components to help convey the general land use of the building elements, including
balconies, rooftop water coolers and elevator rooms, parking garage fenestrations, and
storefronts. Because the building models will not have rendered material finishes (i.e.:
glass, wood, stucco, etc.), these architectural articulations will serve to provide a more
legible product.
o Incorporate and colorize landscape qualities into the overall site model, limited to
sod, trees and palms, to facilitate for the legibility of green public areas versus roadways
and parking areas.
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Deliverable #9 – Public Realm Components and Massing Refinements
3.) Study the feasibility and desirability of creating design bonuses.
Impacts of Development Bonuses:
o Develop renderings, diagrams, illustrations, design studies and diagrams depicting
the impact of development bonuses on the overall quality of the Hometown District
Overlay.
Deliverable #10 – Impacts of Development Bonuses Illustrative Depictions
4.) Develop concepts for streetscape improvements to enhance the new vision for the area
Streetscape Improvements: Prepare 3-dimensional depictions of streetscape
improvements to express the quality of life and character of the overall street corridors.
o Depictions to include character-giving qualities that may impact, generally:
typological street sections,
overall paving design strategies,
vegetative strategies,
furnishing strategies, and
sidewalk use and programming strategies.
Deliverable #11 – 3-D Streetscape Depictions
Task 6 – Adoption Process
1.) Review and Transmittal: A complete, fully formatted Downtown Study document,
Comprehensive Plan and Land Development Code changes, Future Land Use Map or
Zoning Map revisions, along with an areawide concurrency analysis will be submitted for
final review by the City’s Planning Board and City Commission. Members of the CGA
team may participate in briefings and presentations prior to Public Hearings.
The CGA team will attend one LPA Public Hearing and a City Commission Public Hearing
(1st reading). The CGA team will assist City staff as needed in transmitting the proposed
amendments to all the Reviewing Agencies after the first reading.
Deliverable #12 – Draft reports for Comprehensive Plan and Land Development Code Hearings
and Transmittal Package for Review
2.) Adopted Final/Online Ready Downtown Planning Study and Code Amendments
Final Downtown Panning Study: The CGA will attend the final City Commission Public
Hearing (2nd reading) required for adoption of Downtown Planning Study and will assist
City staff as needed in submitting the adopted amendments to the State Land Planning
Agency.
After the review period concludes, the CGA team will prepare the final Downtown
Planning Study for adoption. This will reflect any changes required by the State Land
Planning Agency and other reviewing organizations. The final Comprehensive Plan
document will be a usable, searchable and ADA compliant online document.
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Deliverable #13 – Final Downtown Planning Study, Comprehensive Plan and Land
Development Code, and Future Land Use and Zoning Maps.
NOT A PART: Study of the feasibility and desirability of creating a Transfer of
Development Rights for the protection of historic structures.
Areawide Traffic Impact Study
BASIS OF PROPOSAL
• Any opinion of the construction cost prepared by Calvin, Giordano & Associates,
Inc. represents its judgment as a design professional and is supplied for the
general guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has
no control over the cost of labor and material, or over competitive bidding or
market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to the
CLIENT.
• Calvin, Giordano & Associates, Inc. will require that all consultants carry proper
insurance, including professional liability insurance, if appropriate. ADDITIONAL FEES
The following services are NOT included in this proposal and will be considered
Additional Services, which will be addressed in a separate contractual agreement. The
services include but are not limited to:
• Professional land surveying (i.e., buried utility investigation, easement
research, condominium documents, project stake- out and as-built drawings).
• Professional services required due to conditions different from those itemized
under the Scope of Services or due to events beyond the control of Calvin,
Giordano & Associates, Inc.
• Review of Data supplied by the CLIENT (i.e., GIS data sets, databases,
aerial images, etc.) required for integration into this project.
REIMBURSABLE EXPENSES
Calvin, Giordano & Associates, Inc., and its consultants will be reimbursed for the
printing of drawings and specifications, deliveries, Federal Express services, required
travel time and travel expenses, long distance telephone calls, fax transmittals, postage,
fees paid for securing approval of authorities having jurisdiction over the project,
renderings, models, and mock-ups required by CLIENT, as required. Reimbursable
expenses and sub-consultant invoices will be billed directly to the CLIENT at a
multiplier of 1.25.
MEETING ATTENDANCE
Due to the difficulties of predicting the number or duration of meetings, no meetings
other than those listed above, are included in the Schedule of Fees shown below.
Preparation for and meeting attendance, as necessary, will be provided on a time and
materials basis and will be billed at the standard hourly rates in accordance with the
attached Hourly Rate Schedule.
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SCHEDULE OF FEES
Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown
in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES
I Professional Services
A Traffic $5,000.00
B Planning $60,000.00
C Landscape Architecture $27,140.00
D GIS/Data Technology $2,500.00
E Subconsultant: Lambert Advisory $24,000.00
TOTAL Lump Sum (Plus Hourly Services) $118,640.00
TERMS OF THE AGREEMENT
• Calvin, Giordano & Associates, Inc., and the CLIENT agree by their signatures
on this document that each party will not hire or attempt to hire any staff from
the other party while under contract together.
• CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano &
Associates, Inc.’s option, defend or pay for an attorney selected by Calvin,
Giordano & Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its
officers, agents, servants, and employees against any and all claims, losses,
liabilities, and expenditures of any kind, including attorney fees, any appellate
attorney costs, court costs, and expenses, caused by, arising from, or related to
any acts, omissions or negligence of CLIENT or its consultants.
• CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.’s liability for any
and all claims that CLIENT may assert on its own behalf or on behalf of another,
including but not limited to claims for breach of contract or breach of warranty, to
the amount of fees paid to Calvin, Giordano & Associates, Inc., pursuant to this
Agreement.
• Drawings, specifications, and other documents and electronic data furnished by
Calvin, Giordano & Associates, Inc. in connection with this project are
instruments of service. All original instruments of service shall be retained by
Calvin, Giordano & Associates, Inc. and will remain their property, with all
common law, statutory and other reserved rights, including copyright, in those
instruments. This information provided in the instruments of service is
proprietary and will not be shared with others without prior written consent. The
CLIENT may request reproducible copies, and all original documents upon
payment of all outstanding invoices, and expenses.
• In the event of termination in accordance with this Agreement or termination not
the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates,
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Inc. shall be compensated for services properly performed prior to receipt of
notice of termination, together with Reimbursable Expenses then due.
• Invoices for work accomplished to date will be submitted monthly and are payable
within thirty (30) days. The CLIENT will pay invoices upon receipt and
understands interest charges of 1.5% per month will be applied to any unpaid
balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to
stop work until payment is received. If work is stopped for thirty (30) days or
more, Calvin, Giordano & Associates, Inc. may request compensation for start-up
costs when work resumes.
• PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, AN
INDIVIDUAL EMPLOYEE OR AGENT OF CALVIN, GIORDANO &
ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE IN
NEGLIGENCE FOR ANY CLAIMS, DAMAGES, LOSSES, OR DISPUTES
ARISING OUT OF OR SUBJECT TO THE CONTRACT.
• The CLIENT or their representative shall be available to meet with Calvin,
Giordano & Associates, Inc. and provide decisions in a timely manner throughout
the course of the project. The CLIENT will provide all plans and other pertinent
information, which are necessary for Calvin, Giordano & Associates, Inc. to
provide complete professional services as outlined in this contract.
• The terms of Agreement shall be valid for the Client’s acceptance for a period of
thirty (30) days from the date of execution by Calvin, Giordano & Associates,
Inc. after which time this contract offer becomes null and void if not accepted
formally (evidenced by receipt of an executed copy of this document). All rates
and fees quoted in this document shall be effective for a period of six (6) months,
after which time they may be renegotiated with the CLIENT.
• This Agreement may be terminated by either party upon not less than seven (7)
days written notice should the other party fail substantially to perform in
accordance with the terms of this Agreement through no fault of the party
initiating the termination. Failure of CLIENT to make payments to Calvin,
Giordano & Associates, Inc., in accordance with this Agreement, shall be
considered substantial nonperformance and cause for termination.
MISCELLANEOUS PROVISIONS
• CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves,
their partners, successors, assigns, and legal representatives to the other party to
this Agreement and to the partners, successors, assigns, and legal representatives
of such other party with respect to all covenants of this Agreement. Neither
CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement
without written consent of the other.
• This Agreement represents the entire and integrated agreement between the
CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior
negotiations, representations, or agreements, either written or oral.
• This Agreement may be amended only by written instrument signed by both
Calvin, Giordano & Associates, Inc., and the CLIENT.
• Unless otherwise provided, this Agreement shall be governed by the law of the
place where the project is located.
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TERMINATION OF THE AGREEMENT
• This Agreement may be terminated by either party upon not less than seven (7)
days written notice should the other party fail substantially to perform in
accordance with the terms of this Agreement through no fault of the party
initiating the termination. Failure of CLIENT to make payments to Calvin,
Giordano & Associates, Inc., in accordance with this Agreement, shall be
considered substantial nonperformance and cause for termination.
• In the event of termination in accordance with this Agreement or termination not
the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates,
Inc. shall be compensated for services properly performed prior to receipt of
notice of termination, together with Reimbursable Expenses then due.
We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates,
Inc. is prepared with the necessary manpower to proceed with the proposed scope of
services upon receipt of the executed authorization. Our personnel are committed to
completing the project in a timely manner. Please indicate your acceptance of this
proposal by signing below and returning one executed copy of the contract to this
office. We look forward to working with you in making this project a success.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Chris Giordano
President
ACCEPTANCE OF CONTRACT
CALVIN, GIORDANO & ASSOCIATES, INC.
By: Date:
Name:
Title:
Chris Giordano
President
By: Date:
Name:
Title:
Ms. Jane Tompkins, AICP
Director Planning and Zoning
Cost of these services are $118,640.00 as noted in fee breakdown.
1/31/22
15
RESOLUTION NO:038-20-15478
A Resolution authorizing the City Manager to enter into a multi-year
piggyback agreement with Calvin Giordano &Associates,Inc.for General
Planning Services.
WHEREAS,the City requires General Planning Services to enhance the City's
ability to undertake annexation studies and other complex projects related to land
development;and
WHEREAS,the Town of Cutler Bay,through a competitive process,solicited
quotes for General Planning Services;and
WHEREAS,as a result of the competitive process,the Town of Cutler Bay
awarded a contract to Calvin Giordano &Associates,Inc. for General Planning Services;
and
WHEREAS,the City South Miami wishes to piggyback onto the Town of Cutler
Bay contract with Calvin Giordano &Associates,Inc., with the same terms and conditions,
for a contract term not to exceed five (5)consecutive years;and
WHEREAS,the fees for the annexation study and other General Planning Services
shall be charged to Account No.001-1620-524.34-50,Contractual Services.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1,The foregoing recitals are hereby ratified and confirmed as being true
and they are incorporated into this resolution by reference as if set forth in full herein.
Section 2.The City Manager is authorized to enter into multi-year piggyback
agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a
term that shall not exceed five (5)consecutive years.A copy ofthe Agreement is attached.
Section 3.Corrections.Conforming language or technical scrivener-type
corrections may be made by the City Attorney for any conforming amendments to be
incorporated into the final resolution for signature.
Section 4.Severability.If any section,clause,sentence,or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction,this holding shall not affect the validity of the remaining portions of this
resolution.
Section 5.Effective Date:This resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this 17^dayof March,2020.
Page 1 of2
16
RESOLUTION NO: 038-20-15478
A Resolution authorizing the City Manager to enter into a multi-year
piggyback agreement with Calvin Giordano & Associates, Inc. for General
Planning Services.
WHEREAS, the City requires General Planning Services to enhance the City's
ability to undertake annexation studies and other complex projects related to land
development; and
WHEREAS, the Town of Cutler Bay, through a competitive process, solicited
quotes for General Planning Services; and
WHEREAS, as a result of the competitive process, the Town of Cutler Bay
awarded a contract to Calvin Giordano & Associates, Inc. for General Planning Services;
and
WHEREAS, the City South Miami wishes to piggyback onto the Town of Cutler
Bay contract with Calvin Giordano & Associates, Inc., with the same terms and conditions,
for a contract term not to exceed five (5) consecutive years; and
WHEREAS, the fees for the annexation study and other General Planning Services
shall be charged to Account No. 001-1620-524.34-50, Contractual Services.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The foregoing recitals are hereby ratified and confirmed as being true
and they are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to enter into multi-year piggyback
agreement with Calvin Giordano & Associates, Inc. for General Planning Services for a
term that shall not exceed five (5) consecutive years. A copy of the Agreement is attached.
Section 3. Corrections. Conforming language or technical scrivener-type
corrections may be made by the City Attorney for any conforming amendments to be
incorporated into the final resolution for signature.
Section 4. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 5. Effective Date: This resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this 17th day of March, 2020.
Page 1 of2
ResolutionNo.038-20-15478
ATTEST:
CITY GLERK }
CITY ATTORNEY
APPROVED:
^lAYOR
BJMU,i-flstS
COMMISSION VOTE:
READ AND APPROVED AS TO FORM,Mayor Philips:
LANGUA^,LEGALITY AMK Vice Mayor Welsh:
THEREOF //I Commissioner Gil:
Commissioner Harris:
Commissioner Liebman:
3-2
Yea
Yea
Yea
Nay-
Nay
Page 2 of2
17
ResolutionNo. 038-20-1 5478
ATTEST: APPROVED:
CITYLERKl
~.U!d. ~~ /
COMMISSION VOTE:
Mayor Philips:
Vice Mayor Welsh:
Commissioner Gil:
Commissioner Harris:
Commissioner Liebman:
Page 2 of2
3-2
Yea
Yea
Yea
Nay
Nay
City Commission Agenda Item Report
Meeting Date:March 17,2020
Submitted by:Jane Tompkins
Submitting Department:Planning &Zoning Department
Item Type:Resolution
Agenda Section:
Agenda Item No:5.
Subject:
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano
&Associates,Inc. for General Planning Services.3/5 (City Manager-Planning Dept.)
Suggested Action:
Approval
Attachments:
Cover Memo CGA Agreement Planning Services.docx
Resolution_Calvin Giordano General_Planning_ServicesCArev.docx
Professional Service Agreement.pdf
SunBiz registration.pdf
MDBRAd.pdf
MHAd.pdf
18
City Commission Agenda Item Report
Meeting Date: March 17.2020
Submitted by: Jane Tompkins
Submitting Department: Planning & Zoning Department
Item Type: Resolution
Agenda Section:
Subject:
Agenda Item No:5.
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano
& Associates. Inc. for General Planning Services. 3/5 (City Manager-Planning Dept.)
Suggested Action:
Approval
Attachments:
Cover Memo CGA Agreement Planning Services.docx
Resolution_Calvin Giordano General_Planning_ServicesCArev.docx
Professional Service Agreement.pdf
Sun Biz registration.pdf
MDBRAd.pdf
MHAd.pdf
1
CITY OF SOUTH MIAMI
Mir}[Til OFFICE OF THE CITY MANAGER
the city of pleaTant^vIng INTER-OFFICE MEMORANDUM
To:The Honorable Mayor and Members of the City Commission
Via:Steven Alexander,City Manager
From:Jane K.Tompkins,AICP,Planning Director
Date:March 17,2020
Subject:
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement
with Calvin Giordano &Associates,Inc. for General Planning Services.
Background:
The City periodically requires the services of a planning consultant to supplement and assist Staff
with a variety of projects,such as annexation studies.The City wishes to piggyback onto a Town
of Cutler Bay contract for General Planning Services with Calvin Giordano &Associates,Inc.
The Town of Cutler Bay,through a competitive process,solicited quotes for general planning
services and awarded a contract to Calvin Giordano &Associates,Inc.The same terms and
conditions within the Town of Cutler Bay contract will apply,and the term will be for five (5)
years.
Account:
Fees for these services will be charged to Account No.001-1620-524.34-50,Contractual Services,
which has a current balance of $109,935.
Attachments:
•Draft Resolution
•Piggyback Agreement,Calvin Giordano &Associates,Inc.
jkt
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19
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
VIA: Steven Alexander, City Manager
FROM: Jane K. Tompkins, AICP, Planning Director
Date: March 17, 2020
SUBJECT:
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement
with Calvin Giordano & Associates, Inc. for General Planning Services.
BACKGROUND:
The City periodically requires the services of a planning consultant to supplement and assist Staff
with a variety of projects, such as annexation studies. The City wishes to piggyback onto a Town
of Cutler Bay contract for General Planning Services with Calvin Giordano & Associates, Inc.
The Town of Cutler Bay, through a competitive process, solicited quotes for general planning
services and awarded a contract to Calvin Giordano & Associates, Inc. The same terms and
conditions within the Town of Cutler Bay contract will apply, and the term will be for five (S)
years.
ACCOUNT:
Fees for these services will be charged to Account No. 001-1620-S24.34-S0, Contractual Services,
which has a current balance of $109,93S.
Attachments:
• Draft Resolution
• Piggyback Agreement, Calvin Giordano & Associates, Inc.
jkt
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2
CONTRACT FOR GENERAL PLANNING SERVICES
THIS AGREEMENT made and altered into this3^day oflYWcn .2QX\by
and between the City of South Miami,a Florida municipal Corporation by and through its City
Manager (hereinafter referred to as "City")and CALVIN,GIORDANO &ASSOCIATES,
INC.,(hereinafter referred toas"Contractor")whose address is 1800 Elder Drive.Suite 600.
Ft.Lauderdale.FL 33316 andwhoseemail address is sfefclmer@cyasolttttons.com
WITNESSETH:
WHEREAS,theTOWNOFCUTLERBAY solicited bids pursuant toRFO #17-06 for
GENERAL PLANNING SERVICES:and
WHEREAS,tie TOWNOFCUTLERBAY,after completing a competitive bidding
process,awarded a contract to Contractor,and
WHEREAS,the City of South Miami desires to utilise the TOWNOFCUTLERRAY
Contract with Contractor; and
WHEREAS,the City is authorized,pursuant to the City of South Miami's Charter,to
piggyback offofcontracts,such as the contract in question between TOWN OF Cirri jkr RAV
and Contractor,mat were entered into in accordance with a solicitation process mat is at least as
vigorous as that of the City of South Miami;and
NOW,THEREFORE,the City and the Contractor,each through their authorized
representative/official,agree as follows:
1.The City desires to enter into «Contract,under the same provisions as set fordi in
the contract between TOWNOFCUTLER BAY and Contractor pursuant toRFO #17-06 as
modified by this Agreement
2.The City has reviewed the contract between TOWN OF CUTLER BAY and
Contractor and agrees to the provisions of mat contract which shall be applicable to a purchase
order to be issued bythe City and farther agrees to the fair and reasonableness of the pricing.
Contractor hereby agrees to provide such goods and/or services,pursuant to the City's purchase
order made during the term of this Agreement,under the same price(s),terms and conditions as
found inthe solicitation documents,the response tothe soticitaHon,and the Agreement/Contract
and/or the Award,pertinent copies of which are attached hereto as Attachment A and made a
part hereofby reference,
3. ah ^e**™**i*th*™ntm<*hfitwami TOWN OFCUTLER BAY and
Contractor,shall be assumed to pertain to,and are binding upon Contractor and the City of South
Miami.All decisions that are tobe made on hrf»«lf nfTOWNOFCUTLERBAY, asset form
in the contract between TOWNOF CUTLER BAY and the Contractor,shall all be made by the
City Manager for the City ofSouth Miami.Notwithstanding anything contained in the TOWN
OFCUTLER BAY RFO #17-06 .andthe contract between TOWN OF CUTLER BAY
lot 49
20
CONTRACT FOR GENERAL PLANNING SERVICES
THIS AGREEMENT made and entered into tWs 34~ day orlI\oJch , 20.2Q, by
and between the City of South Miami~ a Florida municipal Corporation by and through its City
. Manager (hereinafter referred to as "'Cityj and CALVIN, GIORDANO & ASSOCIATES,
INC., (hereinafter referred to as uContractor'') whose a<ldress is 1800 Elder Drive.. SUite HI,
Ft. Lauderdale. FL 33316 and whose email address is seidtner@!..wsotutioDlLeoPl
WITNESSETH:
WHEREAS. the TOWN OF CUTLER BAY soJicited bids pursuant to VO t17-Gfi for
GENERAL PLANNING SERVICES; and
WHEREAS, the TOWN OF CUTLER BAY, after completing a competitive bidding
process, awarded a contract to Contractor, and
WHEREAS. the City of South Miami desires to utilize the TOWN or CUTLER BAY
Contract with Contractor; and
WHEREAS, the City is authorized, pursuant to the City of South Miami's Charter. to
piggyback off of contracts., such as the contract in question between TOWN OF CUTI.RR BAX
and Contractor, that were entered into in accordance with a solicitation process that is at least as
vigorous as tbat of the City of South Miami~ and
. NOW, THEREFORE, the City and the Contractor, each throup their authorized
representative/official, a,gree as follows:
1. The City desires to enter into a Contract, under the same provisions as set forth in
the contract between TOWN OF CUTLER BAY and contractor pursuatit to RFO t#17..oc; as
modified by this Agreement
2. The City has reviewed the contract between TOWN OF CUTLER BAY and
Contractor and agrees to the provisions oftbat contract which shall be applicable to a purchase
order to be issued by the City and further awees to the fair and reasonable~ of the pricing.
Contractor hereby agrees to provide such goods and/or services, PUISUaIlt to the City", purchase
order made during the term of this Agreement, under the same prlce(s), terms and colllditions as
found in the solicitation documents, the response to the solicitation, and the AgreementlContract
andlor the Award, pertinent copies of which are attached hereto as Attaduaetlt A and made a
part hereofby reference.
3. AU references in the contract between TOWN OF CU11..ER BAY and
Contractor, shall be assumed to pertain to, and are binding upon Contractor and the City of South
Miami. All decisions that are to be made on behalf ofTQWN OF CUTLER BAY. as set forth
in the contract between TOWN OF CUTLER BAY and the Contractor, shall all be made by the
City Manager for the City of South Miami. Notwithst~ding anything contained in the TOWN
OF CUTLER BAY Rm #17. Jute! the contract between TOWN OF CUTLER BAY
1 of 49
MIAMI andthe Contractor tothe contrary,this Agreement shallbe governed bythelaws of the
State of Florida and venue forall dispute resolutions or litigation shall bein Miami-Dade
County,Florida.
4.Term*Thetermofthe contract,including ail extensions authorized bythe
contract shall not exceed five years*
5.Scope of Goods and Services.The scope of goods and services (which may
hereinafter be referred to asthe"Work")areset forth inthe attached Attachment A and my
attachments thereto and theCity's purchase order,the latter of which shall take precedence.The
Contractor has agreed to deliver the goods,if any,and perform (he services,if any,ina woifcman
like manner andin accordance withall state,county and City laws,atthe locations,if any,
designated by the City.All of the goods and services reflected in Attachment A shall,unless
otherwise statedinthe Attachment AorB,be delivered,ifgood,and commenced,if services,
within N/A days from the date of the execution of this Agreement The Contractor shall obtain
and pay for all permits required for the goods and services rendered,if any,with the exception of
permits fees charged bythe City,said fees shall be waived
6.Contract Price.The contract priceforthegoodand services issetforthin
Attachment A or B. Tf ™*ntWsrke set forth m the contractbetween TOWN OF CUTLER
BAYandthe Contractor,the Contractor shall bepaid upon delivery of allthe goods,ifany,the
completion of all the services,if any,and alter final inspection and approval,by the City,that
approves of the goods delivered,if any,and the services performed,if any.
7.Precedence.The term,provisions and conditions of this Agreement shall take
precedence over the terms,provisions and conditions ofthe contract between Contractor and
TOWN OF CUTLER BAY.
8. Grant Funding:This project isbeing fiinded byN/Aand Contractor agreesto
comply with all the requirements of that Grant,applicable to the delivery of the goods and/or
services ttiat are the subject of this Agreement,and that are within its power to provide and to
provide all the documentation within its control that is required for the City to be able to recover
as much of the contract price that is available pursuant to the terms of the grant A copy of the
grant,if any,is attached hereto and made a part hereof by reference.
9. Public Records:CONTRACTOR andall of its subcontractors arerequiredto
comply with the public records law (s.l 19.0701)while providing goods and/or services on behalf
ofthe CITY andthe CONTRACTOR,under such conditions,shall incorporate this paragraph in
allofits subcontracts for this Project and shall:(a)Keep and maintain public records required
by the public agency to perform the service;(b)Upon request from the public agency's custodian
of public records,provide the public agency with a copy ofthe requested records orallow the
records tobe inspected or copied within a reasonable time ata cost that does notexceed the cost
provided in this chapter or as otherwise provided by law;(c)Ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not disclosed
except as authorized by law for the duration ofthe contract term and following completion ofthe
contract ifthe contractor doesnot transfer the records tothe public agency;and(d)Upon
2 Of 49
21
MIAMI and the Contractor to the contrary. this Agreement sball be governed by the laws of the
State of Florida and venue for all dispute resolutions or litigation shall be in Miami-Dade
County, Florida.
4. Term.. The term ot'the contract, including all extensions authorized by the
contract shall not exceed five years.
5. Scope of Goods and Services. The scope of goods and services (which may
hereinafter be referred to· as the "Work") are set forth in the attached Attachment A and any
attachments thereto and the: City's purcbase order, the Jatter of which shall take precedence. The
Contractor has agreed to deliver the goods, if any, and perform the services, if any, in a workman
like manner and in accordance with all state, county and City laws, at the locations. if any,
designated by the City. All of the goods and services reflected in Attachment A shall, unless
otherwise stated in the Attachment A or B, be delivered, if good, and commenced, if services,
within N/A days from the date of the execution of this Agreement. The Contractor shall obtain
and pay for all permits required for the goods and services rendered, if any, with the exception of
permits fees charged by the City. said fees shall be waived.
o. CODtraet Priee. The conb:act price for the good and services is set forth in
Attachment A or B. If not otherwise set forth in the contract between mWN OF CUTLER
BAY and the Contractor, the Contractor shall be paid upon delivery of aU the goo~ if any, the
completion of aU the services, if any. and after final inspection and approval, by the City, that
approves of the goods delivered. if any, and the services perfonned, jf any.
7. Preeedenee. The term, provisions and conditions of this AgreementsbaH take
precedence over the terms, provisions and conditions of tbe contract between Contractor and
TOWN OF CUTLER BAY.
8. 'Grant Funding: This project is being funded by Nt A and Contt'actor agrees to
comply with all the requirements olthat Grant. applicable to the delivery of the goods and/or
services that are the subject oftbis Agreement, and that are witbin its power to provide and to
provide an the documentation within its control that is required for the City to be able to recover
as much of the contract price that is available pursuant to the terms of the grant A copy of the
grant, if any, is attached hereto and made a part hereof by reference.
9. PubBc Records: CONTRACTOR and aU ofits subcontractors are required to
comply with the public records law (s.119.0701) while providing goods and/or services on behalf
of the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in
all of its subcontracts for this Project and shall: (a) Keep and maintain public records required
by the public agency to perfonn the service; (b) Upon request from the public agency's custodian
of public records, provide the public agency with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the cost
provided in this cbaptet· or as otherwise provided by law; (c) Ensure that public records that are
exempt or confidentiaJ and exempt from public records disclosure requirements are oot disclosed
except as authorized by law for the duration of the contract term and following completion of the
contract if the contractor does not transfer the records to the public agency; and (d) Upon
20f49
completion ofthe contract,transfer,atno cost,to the public agency all public records in
possession ofthe contractor or keep and maintain public records required bythe public agency to
perform the sen-ice.Ifthe contractor transfers all public records tothe public agency upon
completion ofthe contract,the contractor shall destroy any duplicate public records thatare
exempt or confidential and exempt from public records disclosure requirements.If the contractor
keeps and maintains public records upon completion of the contract,the contractor shall meet all
applicable requirements for retaining public records.All records stored electronically must be
provided to the public agency,upon request from the public agency's custodian of public records,
in a format that is compatible with the information technology systems of the public agency.IF
THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT 305-663-6340; E-mail:npayne^southmtamifl.gov:6130
Sunset Drive,South Miami,FL 33143.
10.Waiver Jury Trial:City and Contractor knowingly,irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action,proceeding,or lawsuit arising out of the Contract
Documents or the performance of the Work thereunder or any counterclaim,cross-claim or third
party claim filed in the same proceeding.
11.Notices:Whenever noticeshallbe required or permitted herein,itshallbe
delivered by hand delivery,e-mail (or similar electronic transmission),facsimile transmission or
certified mail with return receipt requested and shall be deemed delivered on the date shown on
the e-mail or delivery confirmation for any facsimile transmission or,if by certified mail the
date on the return receipt or the date shown as the date same was refused or unclaimed.If hand
delivered to the CITY,a copy must be stamped with the official CITY receipt stamp showing the
date ofdelivery,otherwise the document shall not be considered to have been hand delivered.
Notices shall be delivered tothe following individuals or entities atthe addresses (including e-
mail)or facsimile transmission numbers set forth below or in the introductory paragraph to this
contract:
To CITY:City Manager,
6130 Sunset Dr.
South Miami.FL 33143
Tel:(305)668-2510
Fax:(305)663-6345
E-mail:safexandertasouthiniami fl.gov
With copies to: City Attorney
6130 Sunset Dr.
South Miami.FL 33143
Tel:(305)667-2564
Fax:(305)341-0584
H-mail:tpcpefesouihmiarnifi.gov
3 of 49
22
completion ofthe contract. transfer. at no COSI. to the public agency all public records in
possession of the contractor or keep and maintain public records required hy the public agency to
perform the service. If the contractor tmrlsfcr:-. all public records to the public agency upon
completion of the contract. the contractor shall destroy any duplicate public r~"'Cords that are
exempt or confidential and exempt from public records disclosure requirements. Inhc contractor
keeps and maintains public records upon completion ofthe contnlct. the contmctor shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency. upon request from the public agency's custodian of public records.
in a fonnat that is compatible with thl! intonnation t.echnology systems of the public agency. IF
THE CONTRACTOR HAS QUESTIONS RE(;ARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT. CO~TACT THE ClfSTODIAN OF PUBLIC
RECORDS AT 305-663-6340; F.-mail: npayne(ii.:southmiamm • .K,.ov; 6130
Sunset Drive. South !\1iami, FL 33143.
10. Wah'er Jury Trial: City and Contractor knowingly. irrevocably voluntarily and
intentionally waive any right either may h~lve to a trial by jury in State or Federal COUEt
proceedings in respect tli any action. procc~'liing. or lawsuit ttrising out of the Contract
Documents or the pcrtomlancc ofahe Work thereunder (lr any counterclaim. cross-claim or third
part)' claim tiled in the same pmceeding.
II. Sotices: \Vhencvcr nNice shall bc required or pcnnittcd herein. it shall be
delivered by hand delivery. e-mail (or similar dectronic transmission). facsimile transmission or
certified mail with fC'lum receipt requested and shall be deemed delivered on the date shown on
the e-mail or delivery confirmation fc)r an\' facsimile transmission or. ifbv certified mail. the .. ~
dati: on the rdum receipt or tht: date shown as the datI! same wa'S refused or unclaimed. Ifhand
delivered to thc CITY. a copy must be stamped with the llfficial CITY receipt stamp showing the
date of delivery, otherwise the document shall not bl! considerl!d to have been hand delivered.
Notices shall be delivered [0 the tollowing individuals or I!ntitics at thl! addresses (including c·
mail) or facsimile tmnsmission numbers set fOl1h hclO\\ or in the introductory paragraph to this
contract:
To CITY:
With copies to:
City Manager.
6130 Sum;el Dr.
South Miami. FL 33143
Tel: (305) 668·2510
Fax: (305) 663-6345
E-mail: sa!exander(ll;southmiami n.gov
City Attorney
6130 Sunser Dr.
South Miami. FL 33143
Tel: (305) 667-2564
Fax: (305) 341-0584
E:-mail: tpepe(a;soutl1miami f1.Jml.
3 of 49
12.Validity of Executed Copies:This Agreement may be executed in several
counterparts,each of which may be construed asan original.
13.Attorneys*Fees and Costs:In the event of any litigation between the parties
arising outofor relating in any way to this Agreement ora breach thereof,each party shall bear
itsown costs and legal fees.Nothing contained herein shall prevent or prohibit therightto be
indemnified for any attorney fees incurred inthe defense ofan action bya person orentity who
is not a party to this Agreement.
14.Indemnification:Notwithstandinganythingcontained inthe contract between
Contractor and TOWN OF CUTLER BAY to the contrary, the City does not waive its
sovereign immunity granted by Florida Statutes,Section 768.28.and the City's tort liability shall
be limited to the waiver of sovereign immunity provided for in Section 768.28.
IS- Severability:Ifanytermor provision ofthis Agreement or the application
thereofto any person or circumstance shall,to any extent,be invalid or unenforceable,the
remainder of this Agreement,or the application ofsuch term or provision to persons or
circumstances other than those to which it is held invalid or unenforceable,shall not be affected
thereby andeach term and provision ofthis Agreement shall be valid and enforceable tothe
fill lest extent permitted by law,
IN WITNESS WHEREOF,and as the duly authorized act of the parties, the
undersigned representatives of the parties hereto have caused this instrument tobe signed in their
respective names by their proper officials onor before the day and year first above written.
CALWN^a«*RD^NO & ASSOCIATES,INC.:
;i.":.T-->
(type nameand titleof signatoryabove)
ATTEST:CITY OF SO
By:l)kj (111 B>>-^
Nkenfca Payn^.CMC /-^Steven Alexander
City Clerk ^City Manager-
Read and Approved asto Form,Language,Legality and Execution Thereof.
Bv:."...>'>-;^—:>--%^^^-'
Thomas F.Pepe
City Attorney
4 of 49
23
12. VaUdit)' of Etecuted Copies: This Agreement may be executed in several
counterparts. each of which may be construed as an original.
13. Attorneys~ Fees and Costs: In the event orany litigation between the partics
arising out of or relating in any way to this Agreement or a breach thereot: each party shall hear
its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be
indemnitied for any attorney fees incurred in t.he defense of an action by a person or entity who
is not a pany to this Agreement.
14. Indemnification: Notwithstanding anything contained in the contract between
Contractor and TO\\'N OF CUTLER BAV to the contrary. the City does not waive its
sovereign immunity granted by Florida Statutes, Section 768.28. and the City's tort liability shull
be limited to the \\laivcr of sovereign immunity provided for in Section 768.28.
15. Se\-'erability: If any tcrm or provision of this Agreement or the application
thereof to any person or circumstance shall. to any extent be invalid or unenforceahle. the
remainder of this Agreement. or the application of such [enn or provision to persons or
circumstances other than Ihost! to \vhich it is held invalid or unenforceable. shall not be atTected
thereby and each teml and provision of this Agreement shall be valid and enforceable to the
fullest extent permitted by 1tl\\,.
IN \\fITNESS WHEREOF. and as the duly authorized act of the parries. the
undersigned repn.."Scnlatives of the parties hereto have caused this instrument to be signed in their
respective names by their proper otlicials on or before the day and year first above written.
CA~Y~;9'9'~O & ASSOCIATES. INC.:
.I' '. ,: ~ --i-".' <:*' .' ,
By: x·>, i'X. .
..... .> .-:>.... ..0
..... :.; :; ,.v-·, ::: :IV>"!.::"'-,:: ~;:;_,.)_{\':~ ~' ..... C ~~)
~ .. ~ i~.~.;\r;,,-~. i) ~:' ;, .. \'~j'
(type name lind title of signatory above)
ATTEST: ClT~1
~
By:~::...-_________ _
Steven Alexander
City Manager
Read and Approved aLl) to Form. l.anguage. Legality and Execution Therellf.
/~.:.-.--~ -.~ ~ .. ~., .~~ By: ---=-~.~: _____ ... ____ _
Thomas F. Pepc
City Attorney
4 or 49
INSURANCE &INDEMNIFICATION REQUIREMENTS
GENERAL PLANNING SERVICES
PIGGYBACK AGREEMENT GENERAL PLANNING SERVICES
Insurance*
A,Without Smiting its lability,the contractor,consultant or consulting firm (hereinafter referred to as
"FIRM**with regard to Insurance and Indemnification requirements)shall be required to procure and
maintain atitsown expense during the life ofthe Contract insurance ofthe types and inthe minimum
amounts statedbelowas will protectthe FIRM,from claims which mayarise out of or result from the
contract orthe performance ofthe contract with the City of South Miami,whether such claim fc against
the FIRM or any sub-contractor,orbyanyone directly or Endfrectiy employed by any of them or by
anyone lor whoseactsanyofthemmaybe liable.
6. No insurance required bythe CITY shall be issued or written bya surplus tones carrier unfess authorized
inwritingby the CITY andsuch authorization shatP be at the CfTTs sole andabsolute discretion. The
FIRM shall purchase insurance from and shall maintain the insurance with a company or companies
lawfully authorized to sell insurance indie State of Honda,on forms approved bf the Stateof Florida,as
will protectthe FIRM,ata minimum,from all claims asset forth belowwhich mayarise out ofor result
from the FIRM'S operations under the Contract and for which the FIRM may be legally liable^whether
such operations bebythe FIRM orbya Subcontractor orby anyone directly or incKrecdy employed by
any ofthem,orby anyone forwhose acts anyofthemmaybe liable:(a)claims underworkers'
compensation,disability benefit and other similar employee benefit acts which are applicable to theWork
to be performed;(b)claims for damages because of bodily injury occupational sickness or disease or
death ofthe FIRM9?employees;{c)claims for damages because of bodily injury,sickness or disease,or
death of any person other than the FIRM's employees;(d)claims for damages insured by usual personal!
injury liability coverage;(e)claims for damages,other than to theWork itself,because of injury to or
destruction of tangible property,including iossofuse resulting there from;(f)claims for damages because
of bodily injury,death of apersonor property damage arising out of ownership,maintenance or useofa
motor vehicle;(g)claims for bodily injury or property damage arising out of completed operations;and
(h)daims involving contractual liability Insurance appftcabUe to the FIRM'S obligations undertheContract
Firm's InsuranceGenerally. The FIRM shall provide and matatain in force and effect until all the Work to be
performed underthisContracthasbeencompletedand accepted byCITY(or for such duration asisotherwise
specified hereinafter),the insurance coverage writtenon Florida approved forms and asset forthbelow:
WftrRgre*Cgmptngation lng«raireg atthe statutoryamountasto ali employeesin compliance with the
'Workers'Compensation Lav/"oftheStateof Florida including Chapter 440,Florida Statutes,as presently written
or hereafter amended,andail applicable federal laws.In addition,the policy (les)must include:Employers'Liability
atdie statutory coverage amount.The FIRM shall further insure that all of its Subcontractors maintain appropriate
levels of Worker's Compensation Insurance
Commercial!Comprehensive General Liability insurance with broad form endorsement,aswellas
automobile liability,competed operations and products liability,contractual liability,severability of interestwidi
cross liability provision,and personal injury andpropertydamage lability with limits of $1,000,000 combined singSe
limitperoccurrenceand$2,000,000aggregate,including;
*Personal Injury.$K00O,CC0;
»Medical Insurance:$5,000 per person;
• Property Damage:$500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance shall bewrittenon a Florida approved
form withthe same coverage asthe primary Snsunance policy butintheamountof $1,000,000 per claim and
$2,000,000 Annual Aggregate*Coverage mustbe afforded on aformno more restrictive thanthe latesteditionof
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Insuranc::e
INSURANCE Ie INDEMNIFICATION REQUIREMENTS
GENERAL PLANNING SERVICES
PIGGYBACK AGREEMENT GENERAL "LANNING SERVICES
A. Without limiting its Irabfllty, the contractor, <:onsulr:ant or l;;oMulting finn (hereinafter referred to as
"'fiRM>' with regard to Insurance and Indemniftc:ation requirements) shall be required to procure and
maintain at Its own expense durIng the life of the Contract insurance of the types and in the minimum
amounts seated below as will protect the FIRM, fi"om claims which may arise out of or result from the
contract or the performance of the contract with the Oty of South MiarnJ, whether such claim fs agamsc
the FIRM or any sub-contractor, or by anyone directly or Indirectly employed by any of them or by
anyone for whose acts any of them may be liable.
S. No insurance required by the CITY shall be issued or wrlUfiI by iii surplus lines almar unless authorized
In writing by the CITY and such authorization shaN be at the CITrs sole and absolute GJSCretion. The
, fiRM shall purchase insurance from and shall ma.intain the i"$Uranc;e with a company or companies
lawfully audaorlzed to sell insurance in the State of florida. on fonm approved by the Surce of Florida. as
wlU protect the FIRM. at a minimum. trom all claims as set forth below whfch may arise out of or result
from the FIRM's operadons under the ConU'act and for which the FIRM may be legaO)' liable, whether
such operations be by the FIRM or by a Subcoli'ltJ"actcr or by anyone directly or IndJrectly employed by
any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers'
t:ompensadon, disability benefit and other similar employee benefit acts which are applicable to the Work
to be performed; (b) claims for damages becalJlStl of bodily injury. occupational aidmen or disease. or
death of the FIRM's emplo)l'ees; (c) claims for damages bec:ause of bodily Injury. sickneuor disease. or
death of any penon odler than ttle FIRM's employees; (d) claims for damages insured by usual persona!
inJury liability coverage: (e) dalms for damages, other than to the Work itself. because of injury to or
destrUcdon of tangible property. indudtng loss of use resulting there i-om: (f) claims for damages because
of bodily Inlury. death of a person or property damage arising out of ownership, maintenance or use of a
motor vehicle: (g) claims for bodily injury or property damage arising out of completed operations; and
(h) daims involving contradllJalllabllity Insurance applicable co the FIRM's obll,plons under the Contract.
Firm's Insurance Generally. nt. FIItM shall provide and maintain in fol'al and effect undl all d1e Work to be
perfonne<l under this Contract has been completed and accepted by CITY (or for suds duration as is od1erwise
specified hereinafter). the insurance coverage written on Florida approved forms and as set forth below:
WaEkm" ComlCDlmOn JO!lUraDW at die stawtory amount as to alB employees in compUatlQe with me
'Workers' Compensadon laW" of the Sute of Florida Including Chapter 440. flOrida Statutes. _ presendy written
or hereafter ametlded. and all applicable federal laws. In addition. the policy (les) muse: Indude: Employers' LiabIlity
at the statutory coverage amount. The fiRM shall further insure that all of Its Suboomraaors maintain appropriate
levels of Worker's Compensation Insurance.
Commereiall Comprehent;iYf! Glneral Uabllity insuraf1lc:e with broad form endorrsement, as well as
automobile lIability. compfeted operations and pl"Qducu liability. contractual liability. severability of interest with
cross Uability provision. and personal injury and property damage liability with limits of $1.000.000 combined single
limit per occurrence and $2.000,000 aarepte. Including:
• PersonallnDury. ".QOO.O(lO;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence:
Umbrella Commercial Comprehensive GenerallJabllt,y insurance shan be written on a FlOrida approved
form with the same coverage as the primary il'l$Urance poIlqr but in die amount of $1,000,000 per claim and
52.000,000 Annual A&grepte. Coverage must be afforded on a fonn no more restrietive than the latest edition of
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the Comprehensive General Liability policy,withoutrestrictive endorsements,as filed bythe Insurance Services
Office,and must include:
(a)Premises andOperation
(b)independent Contractors
(cjj Products and/or Completed Operations Hazard
(d)Explosion,Collapse and Underground Hazard Coverage
(e)Broad Form Property Damage
(f)Broad Form Contractual!Coverage applicable to this specific Contract,Including anyhold harmless
and/or indemnificationagreement.
(g)Personal Injury Coverage with Employee and Contractual Exclusions removed,with minimum limits of
coverage equal to those required for Bodily injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,080,000.00)plus an additional
One Million Dollar ($1,000,000.00)umbrella pitr occurrence combined single limitfor Bodily injury Liability and
Property Damage Liability.Umbrella coverage mustbe afforded ona form nomore restrictive than the latest
edition of the Business Automobile Liability policy,without restrictive endorsements,as fifed bywith the state of
Florida,and must include:
(a)Owned Vehicles.
(b) Hiredand Non-Owned Vehicles
(c)Employers"Non-Ownership
Subcontracts:The FIRM agrees that ifany part ofthe Work underthe Contractis sublet,the subcontract shall
contain the same insurance provision asset forthinthese insurance and indemnification requirements,other than
the Fire and Extended Coverage Insurance and substituting theword Subcontractor fortheword FIRM where
applicable.
Fire and Extended Coverage Insurance {Builders'Risky W APPLICABLE:
A in the event that this contract Involves the construction of a structure,the CONTRACTOR shaft
maintain,withan Insurance Companyor Insurance Companies acceptable to die CITY,"Broad"form/All
Risk Insurance on buildings andstructures,including Vandalism &Malicious Mischief coverage,while in the
course of construction,including foundations,additions,attachmentsandallpermanent fixtures belonging
to and constituting a part of said buiBdings or structures.The policy or policies shall also cover
machinery,ifthecostof machinery is included inthe Contract,or ifthe machinery is located ina building
that is being renovated byreasonofthiscontract The amountof insurance must,at all times,beatleast
equal to the replacement andactual cash value ofthe insured property.The policy shall beinthe name of
the CITYandthe CONTRACTOR,astheirinterest may appear*and shalB alsocover the Interests of all
Subcontractors performing Work.
B. All of the provisions set forth indie Miscellaneous sectionbelow shall apply to this coverage unlessit
would be dearly not applicable.
Ifanynoticeof cancellation of insurance or change in coverage is issued bythe insurance company or
should any Insurance have an expiration date thatwill occur during the period of this contract,the FIRM
shall be responsible for securing other acceptable insurance priorto such canceHation*change,or
expiration soasto providecontinuous coverage as specified inthis section andsoasto maintain
coverage during the life of thisContract
All deductibles must be declared bythe FIRM andmustbeapprovedbythe CITY.At the optionof the
CITY,either the FIRM shall eliminateor reduce suchdeductible or the Ff RMI shallprocure a Bond,ina
form satisfactoryto the CITY coveringthe same.
The policies shall containwaiver of subrogation against CITYwhere applicabHet shall expresslyprovide
that such policy or polities are primary overanyother collectible insurance thatCITY may have.The
CITY reserves the right at any timeto request acopyofthe required policies for review.All policies
shall contain a "severability of interest"or "cross liability"clause without obligation for premium
payment ofthe CITY aswell as contractual liability provision covering the Contractors duty to indemnify
the City as providedin this Agreement.
Before starting theWork, the FIRM shall deliver to the CITY and CONSULTANT certificates of such
insurance,acceptable to the CITY,aswellasthe insurance binder,ifone Is issued,the insurance policy,
including the declaration page and all applicable endorsements and provide the name,address and
telephonenumberof the insurance agent or broker through whomthe policy was obtained.The insurer
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the Comprehensive General Uabillty policy, without. reSb'lcdve endorsements, as flied by the Insurance Services
Office. and mutt include:
(a) Premi$e$ and Operation
(b) Independent Contractol'$
(c:) Produca andlor Completed Operations Huard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form A"cperty Damage
(I) Broad Fonn Contractual Coverage applicable to this specific Contract, Including any hold harmless
andlor Indemnification agreement.
(g) Personal Injury Coverage with Employee and ContraCl1lal ExdlJlSlons removed, with minimum limits of
coverage equal to those required for Bodlly Injury Uabnlty and Property Dam. Uabltlty.
Busineu Automobi!t Liability with minimum limits of One Million DoOars ($I.ooo,oOQ.oo) plU$ an additional
One Million Dollar ($1,000,000.00) umbraUa per O<ltUlTeftce combined $insle limit for 8od"dy Injury Liability and
Property Damap Liability. Umbrella c:over.age must be afforded! on a form no more restrktive than the latest
edition of the Business Autcmobtle Liability policy. without restrIctive endorsements. as filed by with the state of
FlOrida, and must lncluck!:
(8) Owned Vehldes.
(b) HIred and Non-Owned Vehldes
(c) EmplO)'el"s' Non.Ownershlp
SubcontradS: The FIRM agrees that If any pan: of the Work iJlnder dte ContraCt is sublet, the subcontraCt shall
contain the santi! insurance provision as set forth in t/tese Insurance and Indemnification requirementS, other than
the Fire and Extended Coverage Insurance ami 5Ulmituting the word Subcontractor for the word FlkM where
appUcable.
Fire and Exttmdad Cove .... l!lI!!l!.JranC8 (Builders" Rlisk)" IE APPLICABLE:
A. In the event that this contract lnvol¥es the construction of a strUCbire, the CONTRACTOR shall
maintain. wIdt an Insurance Company or Insurance Companies acceptable to the orr, "Broad" form/AU
Risk Insurance on buildings and structures. Including Vandalism & Malicious Mischief coverage, while In the
course cf construction, Including foundations. additions. attachments and at! permanent fixtures. belongIng
to and consdtulill'lg a part of said buildings or Stl"llc:tures. The policy or policies shall also cover
mathinery. if the (O$t of machinery is included in the CQraout, or If the maeB'linery is located in a building
that Is being renevatJed by ntason of thl$ wntract. The amount of insurance mu5t, at all times. be at least
equal to the replacement and KtUaI cash value of the Insured property. The policy shall be In the name of
the CITY and the CONTRACTOR. as their interest may appear. and s.halD also cover the interests of all
Subc:omnctors performl .. Wol1<.
B. All of the provisions set forth in the Miscellaneous section below shall apply to this coverage unless it
would be dearly not applicable.
Miscellaneous:
A If any notice of tanc.ellatlon of Insurance or change in coverage Is issued hy the Insurance company or
should any lnwrance have an expiration date that will O(:cur durlng the period of this c;ontrac:t, the FIRM
shall be responsible for securing other acceptable In5uranoe prior to such c:anc:elladon. dlange. 011'
expiration so as to provide continuous c:overage u specified in this section and so as to maintain
c:overase durins the life of this Contract.
B. All deductib.es must be declared by the FIRM and must be apJ)roved by the CtTY. At the option of the
CITY. etcher the FIRM shall eliminate or reduce such deductible or the ARM shall procure a Bond. in a
form satisfactory to the CITY covering the same.
C. The poflcies shall contain waiver of subrogptlon aplnst CITY where applicable, shall expressly prOVide
that such polIcy or pobdes are primary over any other collectlble insunmce that CITY may have. The
CITY resef"'les the right at an)' dine to request a copy of the l"eClulred policies (or review. An polides
shall comain a "severability of interest" 01" "crOS$ltablf~ clause without ~I&lltlon for premium
payment of the CITY u well as. c:ontrac:tualllability provision covering the Contractors duty to indemnify
the City 8$ provldlld in this Agreement.
D. Before surdng the Work, the FIRM shall deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable to the CITY, as well as tJhe Insurance binder, If one fs issued, the insurance policy.
Indudi .. the declaration page and all applicable endorsements and provide the name, address and
telephone number of the Insurance agent or broker through whom the policy was obtained. The Insurer
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shall berated A.VI1 or better per A.M.Best's Key Rating Guide,latest edition and authorized to issue
insurance inthe Stateof Florida.All insurance policies mustbewritten on forms approved bythe State
of Florida and theymust remain in full force and effect for die duration ofthe contract period with die
CITY.The FIRM may be required bythe CITY,at its sole discretion,to provide a "certified cop/"of the
Policy (as defined in Article Bof this document)which shall include the declaration page and ail required
endorsements.In addition,the FIRM shall deliver*atthe time of delivery of the insurance certificate,the
following endorsements:
(1)a policy provision oranendorsement with substantially similar provisions as follows:
'The City of South Miami is an additional insured.The Insurer shall pay all sums thatthe City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury",'property
damage1;or "personal and advertising injury"and 3t will provide totheGty all ofthe coverage
that is typically provided under the standard Florida approved forms for commercial general
liability coverage A and coverage B";
(2)a policy provision or an endorsement with substantial ly similar provisions as follows:
"This policy shall notbe cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first gving the Ciqr ofSou*Miami ten (i0)days
advanced written noticeofthe intentto materially modifythe policy orto cancel or terminate
the policy for any reason.The notification shall be delivered tothe City bycertified mail,with
proofof delivery to the City."
E If the FJRM is providing professional services,such as would be provided by an architect,engineer,
attorney,or accountant to name a few,then in such event and in addition tothe above requirements,
the FIRM shall also provide Professional Liability Insurance ona Florida approved form an the amount of
$1 ,000,000 with deductible per claim if any,notto exceed 5%ofthe limit of liability providing for all
sums which the FIRM shall become legally obligated to pay as damages for claims arising outofthe
services or work performed bytiie FIRM its agents,representatives.Sub Contractors or assigns,or by
any person employed or retained by him in connection with this Agreement This insurance shall be
maintained for four years after completion of the construction and acceptance of any Project covered by
this Agreement However,the FIRM may purchase Specific Project Professional Liability Insurance,in the
amount and under the terms specified above,which is also acceptable.No insurance shaM be issued by a
surplus lines carrier unless authorized in writing by the city at the city's sole*absolute and unfettered
discretion.
Indemnification Requirement
A. TheContractor accepts and voluntarily Incurs all risks of any injuries,damages,or harm which might
arise during the work or event that is occurring on the CITY's property due to the negligence or other feult of the
Contractor or anyone acting through oron behalf ofthe Contractor.
&♦The Contractor shall indemnify,defend,save and hold CITY,its officers,affiliates,employees,
successors and assigns,harmless from any and all damages,claims,liability,losses,claims,demands,suits,fines,
judgments orcost and expenses,including reasonable attorney's fees,paralegal fees and investigative costs
incidental there to and incurred prior to,during or following any litigation,mediation,arbitration and atall
appellate levels,which may be suffered by,or accrued against charged to or recoverable from the City ofSouth
Miami,its officers,affiliates,employees,successors and assigns,by reason of any causes of actions or claim of any
kind or nature,including daims for injury to,or death of any person or persons and for the loss or damage to aay
property arising out ofanegligent error,omission,misconduct or any gross negligence,intentional act or harmful
conduct ofthe Contractor,its contractor/subcontractor or any oftheirofficers,directors,agents,representatives,
employees,or assigns,or anyone acting through or on behalf ofany oftiiem,arising out ofthis Agreement,
incident toit or resulting from the performance ornon-performance of the Contractor's obligations under this
AGREEMENT,
C The Contractor shall pay all claims,losses and expenses of any kind or nature whatsoever,in
connection therewith,including the expense or loss ofthe CITY and/or its affected officers,affiliates,employees,
successors and assigns,including their attorney's fees,in the defense of any action In law or equity brought against
them and arising from the negligent error,omission,oract ofthe Contractor,its Sub-Contractor orany oftheir
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shall be rated A. VII or better per A.M. Sesets Key Rating GlJlde, lateSt edition and authorl%.ed to issue
Insurance In the State of Florida. AU InsuranGB policies must be wrlttien on fonns approved by the State
of florida and they must remain in full force and ef'fec::t for die duration of the contract period with the
CITY. The FIRM may be required by the CITY, at its sole discretion, to provIde a ucerdfied copy" of the
Policy (as defined in Article I of this document) which shall Indude the declaration page and all re<julred
endorsements. In addition, the RRM shall deliver, at the time of delivery of the insurance certificate, the
foDowing endorsemeJ1ts:
(I) a policy provisIon or an endorsement with subs,tantfally similar provisions as follows:
"The 0'1 of South Miami Is an addldonallnsured. The Insurer shall pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of "bcdlly Injury", 'property
damage', or "personal and advertising injury" and it will provide to the City all of the coverage
that is typically provided under the standard Florida approved fonn! for commercial general
liability <:overage A and coverage S .. ;
(2) a policy provision or an endorsement with substantially simllar provisions as follows.:
*This polk)' shall not be cancelled (Including cancellation for non-payment of premium).
terminated or materially modified without fim giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate
the poley for any reason. The noclflcatJon shall be delivered to the en, by certffled malt, with
proct' of delivery to the City."
E. If the flAM is providing professional services, such as would be provkled by an ard1imtt, engineer,
attomey, or accountant. to name a few. then in sud'! event and iPl addition to the above requirements,
the FIRM shall also provide Professional Uability Insurance on a Florida approved form in the amount of
$1.000,000 with deductible per claim if any, not to exceed 5% of the limit of IlabUtty pJ"01ricfmg for all
sums which the FIRM shall become legally obligated to pay as damages for claims ariSing out of the
services or work peH'formed by the FIRM its agents, I'EIpresentatives, Sub Contractors 01" assigns, or by
any person employed or retained by him In connection with this Agr~ This insurance shall be
maintained for four years after completion of the construction and acceptance 01 any Project covered by
this Agreement. However, the FIRM may purehase Specific: Project Professional liability Insurance, in the
amount and under the tern'lS specified above. whlc:h is also ~cceptable. No insurance shall be isSued by a
surplus lines arrier unless authorized In writing by the I;tty at the city's sole. absolute and Unfett8red
discretion.
Indemnification Requirement
A. The Contraaor aocepts and vofuntarlly Incurs, all risks of any injuries, damages, or harm which might.
arise during the W1I)rk or event that Is oOCil.lrrl:ng on the CITY'$ property due to the neallgenee orod'ler fault of the
Contractor or anyone acting through Qr on b.half of me Contral;tor.
8. The Contractor shall indemnify. defend. save and hold CITY. its officers. affiliates. limploy"s,
successors and assigns, harmless frem any and all damages.. claims, liability, losses, claims. demands. suits, fines.
jud&menu or cost and expenses, including reasonable attorney's fees. paralegal fees and investigative costs
incidental there to and incurred prior "" durtng or follOwing any litigation. mediation, arbitration and at all
appellace levels, which may be suffered by. or a.ccruecl against, ch2irged co or recoverable frem the City of South
Miami, Its offIa!rs, affiliates, employees. successors and asslgns, by reason of any causes of actions or claim of any
kind or nature. Including claims for Injury to, or death of any person or persons anel fer the loss or damage to ally
property arising out of a negligent errol"', omiSSion, misconduct, or any 81'0$$ negligence, intentional act or harmful
conduCt of the Concraaor. its contrac:torfsubcontractor or any of their officers, directors, aaems. representatives.
employees. or assi,gm. or anyone acting through or on behalf of any of them. arising out of this Agreement,
incident to it. or resulting from me perfonnance or nOll-performance of the Contractor's obligations under this
AGREEMENT.
C. The Contrac",r shall pay all claims. losses and expenses of any kind or nKura whatsoever. in
ClOnnectlon therewith, including the expense or loss of the CITY and/or Its affected oflicers. affiliates. employees.
successors and assigns. Including thelr attorney's fees, In the defense of any ac.tion In law or equity brought against
them and arising from the negligent error, omiSSion, or act of the Contractor, Its Sub·Contractor or any of their
70149
agents,representatives,employees,or assigns,and/or arising out of, or incidentto, thisAgreement, or incidentto
or resulting from the performance or non-performance ofthe Contractor's obligations under this AGREEMENT.
D. The Contractor agrees and recognfces that neither the CITY norits officers,affiliates,employes**
successors and assigns shall beheldliable or responsible foranyclaims,including thecosts and expenses of
defending such claims whichmayresultfromor ariseout of actionsor omissionsofthe Contractor,its
contractor/subcontractor or anyof their agents,representatives,employees,or assigns,or anyone acting through
or on behalfofthe them*and arising out of or concerning ^work or event thatis occurring on the CITY'S
property,in reviewing,approving or rejecting any submissions oractsofthe Contractor,CITYinnoway assumes
or shares responsibility or liability forthe acts or omissions ofthe Contractor,Its contractor/subcontractor orany
of their agents,representatives,employees,or assigns,or anyoneacting throughor onbehalfof them.
£ The Contractor has the duty to provide a defense with an attorney or law firm approved bythe City
ofSouth Miami,which approval will not be unreasonably withheld
F.However,asto design professional contracts,and pursuant to Section 725.08 (I},Florida Statutes,
noneofthe provisions set forth herein above thatarein conflict with this subparagraph shall apply and this
subparagraph shall set forthdie sole responsibility of the design professional concerning indemnification.Thus,
the design professional's obligations asto the Cityandits agencies,as well asto its officers and employees,isto
indemnify andholdthem harmless from liabilities,damages,losses,andcosts,including,but not limited to,
reasonable attorneys*fees,to the extent caused bythe negligence,recklessness,or intentionally wrongful
conductofthe design professional andother persons employed or utilized bythe design professional!En tine
performance of the contract.
12
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agents, representatives. employees. or assigns. and/or arising out of, or incident to, this Agreement, or Incident to
or resultl'\l from !the performance or non-periormance of the Contnu:tor's obligations under this AGREEMENT.
D. The Contractor a,gree, and recogn_ that neither the CITY nor Its officers.. affiliates. 1!roployees,
successors and assigns mall be held liable or responsfbl. for any claims. including the costs and expenses of
defending such daims which may result (rom or arise out of actions or omissions of the Contractor. its
eontractorlsubcontractor or any of their agents.. representatives. employees. or assigns. or anyone acting through
or on behalf of the them. and ariSing out of or concernill3 the work or event that is occurring on the CITY's
property. In reviewing. approving or rejecting any submissions or aas of the Contractor. CITY In no way assumes
or shares responslblllty Of liability for the acts or omissions of the Contractor. Its comraaorJsubtonU"actor or any
of their agena. represenmtlves, employees. or assigns. or anyone aalng through or on behalf of them.
E. The Contractor has the duty to provide II defense with an attomey or raw firm approved by the City
of South Miami. which approval wnJ not be unreasonabty withheld
F. However. as to desfsn profe$$ional contracts. and pursuant to Section 115.08 (I). Florida Statutes.
none of the provisions set forth herein above that are in conftict with this subparagraph shall apply and this
subparagraph shall set fonh the sole responsfbility of the des.1g1l professional concerning indemnification. Thus,
me design profess.lonal's obllgatlons as to the City and Its agencies, jlS well as "' its officers and employees. is to
Indemnify and hold them harmless from Ifabllitfes. damages. losses. and costs, including. but not limited to.
reasonable attorneys' fees. to the extent caused'by the negligence, recklessness, or intentionally wrongful
conduct of the design professional and other persons employed or utilized by the desfgn professional in the
performance of the contract.
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12
CONTRACT FOR GENERAL PLANNING SERVICES
ATTACHEMENT A
Town of Cutler Bay RFQ,
including:
•SCOPE OF SERICES:
RFQ #17-06
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13
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CONTRACT FORGENERA.l PLANNING SERVICES
ATT ACHEMENT A
Town of Cut Ie.' Bay RF'Q,
including:
• SCOPE Of' SERICES:
RFQ#17-06
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13
INTRODUCTION
Cutfer Sa-
Exhibit "A'
Town of Cutler Bay
REQUEST FOR QUALIFICATIONS
RFQ #17-06
"General Planning Services"
SECTION # I
The Town of Cutler Bay (the "town"),a municipality located in Miami-Dade County,
Florida,desires to receive professional qualifications for the selection of three (3)Planning
Consulting firms (the "Consultants") to provide General Planning Services. Florida law
requires the Town to make a determination of a respondent's qualifications to perform
general planning services prior to engagement. The information used in this RFQ will be
used by the Town to make this determination.
The Sown reserves the right to award contracts to Consultants who will best serve the
interests of the Town and whose responses are considered by the Town to be the most
responsh e and most responsible.
The Town reserves the right to accept or reject any or all responses, based upon its
deliberations and opinions. In making such determination, the Town reserves the right to
investigate the financial capability,integrity, experience and quality of performance of each
respondent,including officers,principals, senior management and supervisors as v\e1!as the
staff identified in the response.
i.l SCHEDULE OK EVENTS
...
No Event Date*
;
lime*
(EST)
Advertisement.'Distribution o(RFQ &Cone of
Silence Begins
Mandatory Pre-RFQ-Response Meeting
2 10720 Caribbean Blvd.,Council Chambers
Cutler Bay,Florida 33189
7/12/2017
8/2/2017
9:00 AM
10:00 AM
3 Deadline to Submit Questions 8/9/2017 1:00 PM
4 Deadline to Town Responses to Questions 8/17/2017 5:00 PM
5 Deadline to Submit RFQ-Response 8/30/2017
l
2:00 PM I
!
RI"Q »17-06
"General Planning Services"14
29
f\ITRODlJCTION
Exhibit '''A ,.
To,""n of Cutler Bay .,
REQt.1EST FOR QUALIFICATIONS
RFQ # 17-06
'''General Planning Services"
SECTIOI\' # 1
The l\nvn of Cutier Bay (t he '"Town"). a mun icipality located in lI.,.liami-D ack County.
'·Iorida. desi res to receiv(, pr~\fessional qua lifications fur the selection of rhrel~ (3) Planning
CClnsuHing firms (the "(0 n ~1lItatlts ") (Q pwvide' (Jenera! Planning Service's. Florida law
requires [he-Town to make a determination of a [,(,:iporlden t'~ qual j fjcat i ()n ~ to pcrform
gen eral planning services pril)r It) engagemt'n1. The illfon1wtion used in this RFQ will ht,
us{'d by the Tmvl1 !O mah' th !~ dderminaliOIl .
T he Illwn t"I:.'ser\t's the right 10 award contracts to Consultants who \v ill best S('1\ e the
in i e re~b ~)r the '10\1> .. 11 and \\1110:'(, responses art~ cOl1skkred by the Town to be the 1110st
1'c:-,ponsi v l' and most rc~p'llbib le'.
1 h,.' T own n:~t'r\t~ the right to accept or re,i ecl :.my or all responses, based upon its
dcliherati{lnS and (lpini(]n~. fn making such determinatioll, the Town reserves the right 10
irl\'cstigak the financia l capahi lity, integrity, experience and quaiity of perfllrmam:e of each
r espondent. including onkers, pr i.llcipals, senio r management and sllpeni sors as well as the
staff jdcnti tied Jil (he n'spnn sc.
I.t SClH::t)UL£ OF f\'l~N'rS
.. _ .. _",-------------------------T ---·----------. ,-. --. I
j Oate* :~~;~ i Event
I Advertisement.! Distribution or RFQ & Cone or I
S'l [. 7/1 :2 /20 17
t ' i cncc dc~ms _
I
9:00 A\'I I
i
10:00 A i\,of
,[\landatorv Pre-RFQ-Response l\:feeling -f;
2 !10720 car.ibbe.an Blvd .. Council Charnb~rs 812/2017
!e utkr Bai::_IJgri9~ 3318y____________ --------.-+-------1
i !Deadline to Subrnil Questions i 8i 9/20 17 1 :Of) P\·1 '
------1-- - --------.----.-.-.·------------··----1'----------· -----.--
4 :Deadline to Tmvn Responses to Questions 8/17 /2017 5:00 PM I
. I
'5 iDeadline to Submit RFQ~Response 8/30/2017 IL2:0U P:Vl I
____ i ...... __ .. _ .. ______ .. _". __ ._ ... _ .. ____ ,, ___ ... ___ ....... _._. ____ . ____ . __ ...... ___ .1. __ .. __ .. _______ ._ _ _____ ... _____ I
RFQ Ii 17-Uo
"(;cnl'rai Planning Sl'l'\'ic~s"
'iIJ1~ 1!qi' 2 1
14
>lk
Cumr tBa
6 Evaluation of Qualifications
Selection of Short-List Finalists
8/31/2017
Thru
9/15/2017
9/15/2017
8 [Oral Presentation 9/28/2017
Announcement ofSelected Contractors/Cone of
9
Silence Ends
RFQ # 17-06
"General Planning Services"
fmlif2]
11/15/20
The Town reserves the right to change the scheduled dales and time.
8:30 AM
Thru
2:00 PM
2:00 PM
9:30 AM
7:00 PM
15
30
~·~~:al~:t:on O;'~~:it~cati:S ----------l ~i3~~~~i7 -i ~~;~M .
_-,-1_, 19/15 /2017 2:00 PM
7 Selection of Short-List Finalists 9,/1 5/2017 I 2:00 P~·1 I
8 lOra] Pre~enlation ---.. ----! 9 ,;8/2(~ 9:30 AM i
9~nnOl~~~.~~;~·~t-~1 Sek;:t~d (' o~t;;Zt~-r~;c~ne-~T t I ;15 120 ~7 + -;~O ; M1 i ?dcllc ~ Ends _ ._ _I I !
'~The Town rlt-Se r H'S the right to change the scheduled dales and t ime,
RFQ Ii t7-06
"GeElerat Plannillg Sen'ices"
ffltff 4~r2 1
15
jjk
Cuimr Sa'
1.2 ELIGIBILITY
In addition to other requirements stated in this document, to be eligible to respond to this
RFQ-the respondent must have successfully provided, within the past five (5) years,services
similar to those described in Section 2.2 of this RFQ. The respondent must meet all legal,
technical and professional requirements for providing the requested services. The
respondent project manager and task leaders must be certified planners and member of the
American Institute of Certified Planners (A1CP).
Respondents shall furnish such additional information as the Town may reasonably require.
This includes information that indicates financial resources as well as ability to provide and
maintain the required services described herein.The Town reserves the right to investigate
the respondents' qualifications or thoseof any of its agents, as it deems appropriate.
1.3 ADDENDA
If the Town finds it necessary to add to. or amend this RFQ prior to the response submittal
deadline, the Town will issue written addenda/addendum. Each respondent must
acknowledge receipt of each addendum by signing the acknowledgement thereof (Appendix
A) and providing it with its response.
Each respondeat to thts RFQ must declare, by signing Appendices A and B, that the personfs),
firm(s)and parties identified in the response are interested in and available to provide the
sen ices required; that the response is made without collusion with any other personfs), firrn(s)
and parties: thai the response is fair in all respects and is made in good faith without fraud: ami
that the person signing any part of the response and cover letter has fill authority to bind the
personfs). firrn(s) and parties identified in the response,
1.5 PUBLIC RECORDS LAW
Florida law provides thai municipal records should be open for inspection by any person
under Section I19. F.S. Public Records law. All information and materials received by the
Town in connection with responses shall become property of the 1own and shall be deemed
.v LrC ptJLHll lv*A?I\ls allvwvi tU L/UvrliV IlialJCwwUlI.
1.6 RETENTION 01 RESPONSES
The Town reserves the right to retain all responses submitted and to use any ideas contained
in any response,regardless of whether that respondent or any respondent is selected.
1.7 QUESTIONS AND CLARIFICATIONS:
All requests for information and.'or clarification should be submitted in writing on or
before 8/9/2017 QfjjjjD p.m.).as described in Section 1.1-Schedule of Events:
RFQ#17-06
"General Planning Services"16
31
1.2 ELIGIBILITY
In addilion to other requiremen ts Sl<Hed in lhis document. 10 he eligihk to respond to this
RFQ . the l'e s pondcJ1t m ust han: succes sfu lly provided . within the pasl tive (5) :y ears. serv ic e s
si mi la r to tho se de snibed in Scuion 2.2 o f this RFQ. The re.spon (knt mu st meet al l lega \.
tec hni cal and p r(lf~ssjona! requ ire ment s f)r providing the requested services. Tbe
rc!'rll ndcn t project manager and task kadel's must bL' certified plan ners and memb er of t hL'
American Inst itute of Ccrti fied Planners (A l ep).
Rcs po ndem s shaH furn ish s uch addi tiona l information as .he Town may reasonably t'l'quire .
Th is includes information lha l incli c[{rcs tinan c ia l resource s as \vc l! as a bility tu pro v ide an d
mai ntain lhe re<{ui re d services deSlTibed here in . The Town n::Ser\'e~ the right to invt'sli gale
Ihe respon de nts ' q ll alifications or those o f any of its llgenK as it deems appropria te .
1.3 ,\OOENOA
If th e Town find~ it necessary to add iO, or amend ahis RrQ prior to the rL'Spoll:'I.' s ubmina l
deadline. th e Tmvn wi ll issllc' wrinen aJdcndaiaJclendum. Eac h resp onden t mll~t
acknowledge re c eipt ur each addendu m hy sig ning the acknowledgement thert~ol' (Ap p endix
A) ll nd prm iding it with it:> respOllse.
Each rc:..pondl.'tH to [lwI RF() must decla re . by ~igning ApPl'ndicl's A and 8 , Ihm the persoll(s).
tlrrn {s) and purtie;, iderltiJicd in the respo nse arc in terested in and av a ilab le to rn)\ide t he
ser\'ices n :quir ed; lh at the reSponse is made wilhout col !us ion \,'i ll1 an y oLhtT re r ~ol1( s). ii nll( s)
and pan ics; til:.!! !he n ::-;pon s;: is f~lir in all re spec ts a nd is made in good failh without ti'aud : anti
:hat the person signing any part of the n:sponse a nd (tlVe r ietter has fb ll authority to bin d th e
pe rs onls1. fi rm(sl and parties ident ified in the resplm~e.
1.5 PUBLIC RECORDS lAW
F I\Jri di.l law provides !ha l municipa l records should be o pen j{)l' inspedion by any perso n
untkr Sectilln ! 19 . F.S. Puhl ic Records 13\'1,'. A ll info nmltion and ma krials rece ived by tht'
To wn in ,:o nn eL·tilm with n::s pol1sc -; shal l become property (\f the To wn a nd ::;hall be deemed
:0 be: p ubl ll' ,'I:'(ords subje.:t to pub l ic inspect ion.
1.6 RETE,\TlON OF Rl':Sl'ONSES
The Tl)wOl rese rve s th e right lO retai n all respon se .. ~ubl1litt ed and to Lise any ideas ('o nla ineJ
in any resp ()n ~e, regardleSS of whether th at respon de nt or any respo ndent is select ed.
1.7 Q{JESTIO~S A!\() CLARIFKA TlO:\S:
AI! reque::,t s for in f0rma !i otl and /or clarification shoul d be s ubmitted in wr iti ng on or
befo rc 8/9/21)1 7 (l :00 p.m.,. a~ d e:-.e rib cd in Sec l io n 1.1 -Sched ule: of E v;;;nts:
I~FQ Ii t 7-116
"Grlll'nil Planning St'nit:es"
f~lb~ 4~r 21
16
Cttmr tea
Town Clerk
Attn: Cutler Bay Town Center - General Planning Services
RFQ #17-06
Town of Cutler Bay
10720 Caribbean Blvd.,Suite 105
Cutler Bay,FL.33189
Phone:(305)234-4262 Fax:(305)234-4251
Email:towncletk@cutIeft3av-fl.gov
1.8 TOWN AUTHORITY
Proposals will be selected at the sole discretion of the Town.The Town reserves the right to
waive anv irregularities in the request process,to reject anyor all proposals,reject a proposal
which is in any vvav incomplete or irregular,re-bid the entire solicitation or enter into
agreements with more thanone respondent.Proposals received after the deadline will no?be
considered.
1.9 CAMPAIGN FINANCE RESTRICTIONS ON VENDORS
Pursuant to the Town (ode and Town Charter,vendors of the Town are required to disclose
any campaign contributions to the Town Clerk,and each vendor must do SO prior to and as a
condition of the award of any Town contract to the vendor.
Vendors'Campaign Contribution Disclosure:
1.General requirements:
(A)Any vendor required to disclose campaign contributions pursuant to the
Charter of the Town of Cutler Bay. as may be amended, shall file a
written disclosure wish the Town Clerk, stating all contributions made
that were accepted by an elected official of the Town,the official to
whom thev were made and the date they were made. The Town Clerk
may develop a form tobe used by vendors for such disclosure.
(B)The disclosure shall be tiled prior to and as a condition of the award o\'
anv Town contract to the vendor.
(C)The Town Clerk shall inform the Council of any disclosures which were
made in relation to any items before the Council priorto the hearing on
the itemor prior to the award of the contract,
(Dj If an existing vendor makes a contribution, the vendor must report the
contribution to the Town Clerk within the earlier of: ten (10) days of
acceptance or prior to the award of the contract or renewal.
(E) The Town Clerk shall file a quarterly report listing the vendor disclosures
in the quarter.
RIQ#17-1IA
"General Planning Services"
VmW2i
17
32
Town Ckrk
Attn: Cutler Ba y Town CL'ntL't' -General Plann ing Sen ices
RFQ #17-06
Tmvn ofCutkr Bay
1 0 7 ~O Caribhean Bin!.. Suite i 05
Cut!t;'r Bay, FL :~3189
Ph o ne: (305) 234-4261 . h!x; (305 ) 234-425 !
Lmail: t owJ.K ~~2 rk(ftq'!krb3iY·· n,g~~y
1.8 TOW!\ AFl'HORITY
Proposa!s will bc :-.eJccted a t the :,ok discretion of (hL' Town. The Town ['e s en cs the right to
\,'aivl' any irrcgu1aritit.:!'l in th;.; lTljlll'!'l[ proccss. tl) rejcct any' or all proposals. n:jt.:c [ a proposa!
which i~ in any \Nay irDCornpiett: or im:.'gular, re-bid the entire soiicilaLion ()r enter into
agn.'LnlCnts wi t h more than onc n:spondcnt. Pn.)Jlos~lis n:ceivcd aner the dC<ldline will no! be
l:ons!tkred.
PUf'SlHlnl to the Town Code and Town Charter. vendors of [he Town arc req uired tu disl'lu:-.c
any l'al l p3 ign contributi o ns [() l hc T f )wl1 Clerk. lind each vendor 1l1USl do s() prior to and as a
condi t ion o1'1he award orany Town contract to tht.: n:mlor.
V t"nJors' Campaign Ct}lll r ihutio[] Oisc l osllre:
1. (Jcncra l l'l'ljuirc!llcl1b:
(A) An y v endor n:qllircd to disclose campaign l~on l ribLllions pursuant to the
Cilarter llf the Town \)f Cutler Hay. as Illay be amended, shall tik a
\,\,'ril1en disdosUIT wi~h the Town Clerk . st ating a ~i con t ributiL1l1s made
that Wl']'C' 3 l't:l'ptCJ by an clcctl'd official of th e Town. the offici al to
whom [hey were made and the da ~c they we re mad l'. The Tm'l'rl C lerk
may d e \ dop a Jc.mn to he llst.:d by vendors f()r slich disclosure .
([5) The disc losure ..;ha l l be filed prior to and as a cond iti on of the' ,nva rd or
a n;. T(wvn C(1l1tral't tll the \ cndor.
(C) The Tmvl1 Clerk sha ll in('onn the COUllci] of any disclosures \.\ hich were
made in relation to any items before [he Council prillr to l he hearing on
the item or pr;\)I' tLl the award of the l'OntraL:t.
(Dj If 3n e xisting \'endor makes a contrihulil1l1 , ti1e vt.:ndor must report the
con !ri butillll 11.1 th12 T(mn Ckrk within t.he earlil'r of: len (10) days of
acceptance or prio r to the award of the contract or re new al.
(Ej The Town Clerk ~ha l! tEk a quarterly report list ing the vendor di"closllrc~
til the quarter.
RFQ Ii 17-00
"(;cr"~l'a l Planning Sl.'n;ccs"
f11Bi~qr 2 1
17
Jyk
Cutler %a
2.Disqualification:
(A) If a vendor of products or services, directly or through a member of the
person's immediate family,through a political action committee or
through any other person, makes a campaign contribution to a Town
candidate and fails to disclose it, the vendor shall be barred from selling
any product or service to the Town for a period of two years following
swearing in of the subject elected official.
1.10 CONE OF SILENCE
Notwithstanding any other provision in this solicitation, the provisions of Town "Cone of
Silence" are applicable, fhe entirety of these provisions can be found in fown Ordinance
0o-22.as amended.The "Cone of Silence." as used herein, means a prohibition on any
communication regarding a particular Request for Proposal {"RFP").Request for
Qualification ("particular RFQ") or bid, between:
A potential vendor, service provider,proposer,bidder,lobbyist,or consultant: and the
Town Council, Town's professional staff including,but not limited to. the Town
Manager and his her stall,anv member of the Town's selection or evaluation
committee.
The Cone of Silence shall be imposed upon each particular RFQ. RFP and bid after
the advertisement of said particular RFQ. RFP. or bid. The Cone of Silence shall
terminate at the beginning of the fown Council meeting when the Town Manager
makes his written recommendation to the Town Council.However,if the Town
Council refers the Manager's recommendation back to the Manageror staff for further
review, the Cone of Silence shall be re-imposed until such time as the Manager
makes a subsequent written recommendation.
The Cone of Silence shall not apply to:
(I) oral communications at pre-bid conferences;
!2,»oral presentations before selection or evaluation committees:
(3) public presentations made to the Town Council during any duly
noticed public meeting;
(4) communication in writing at any time with any Town employee.
unless specifically prohibited bythe applicable particular RFQ,RFP or
bid documents. The bidderor proposer shall file a copy of any written
communication with the Town Clerk.The Town Clerk shall make
copies available to any person upon request;
(5) communications regarding a particular RFQ. RFP or bid between a
potential vendor,service provider,proposer,bidder,lobbyist or
consultant and the Town's Purchasing Agent or Town employee
designated responsible for administering the procurement process tot-
such particular RFQ,RFP or bid.provided the communication is
limited strictly to matters of process or procedure already contained in
the corresponding solicitation document:
RFQ«l7-(»f>
"General Planning Services"18
33
.?. Disqual ification:
(A) [I' a ve ndor or products or services. direcLly or through a member ()f lh('
Jler~o n 's immcdia te ra mi Iy. through a pol itical action c ommi tt ee or
thr(lugh a ny oth-:r person. makes a campaign contribution to a Town
canciid::He and fails to d isclose it, the ve ndor s hall be ba rred 1'1'0111 selling
any product or service to tbe Town fo r a per iod of t\V O yea r:; fo llow ing
swc-aring in of th e Sl bject e lec.ted offici aL
1.10 COl\E OF SILE~CE
Notwithsta nd ing any util eI' p rovisio n in this !>o l ic italion. the pro \'isioll s of Town "Cone uf
Si lence" are applicable , The ~'n i!re ty or these proy is ion s can be fO llnd in Town Ord inan ce
06 -~.2. as amended, The "Cone of Silence ." as us ed herein, means a p rohibition on a ny
Ct )n1 rllLm ieHtion rc~arding a pa rticu lar Request fur Prorosai ("RFP "). Reques t for
Qual iiil·at ion ("parLintlar RFQ ") Or bid . be lw e en:
/\ po tcn ti al vendor. 'il.'t'v ncc p rov ider, propo:>c r. b i ddl'l'. l obb y i st. o r consultant: and the
Town COllllL'il. Tuwn's professional stalf ind lldi ng, hut not l i m ikd 10. t he Tuwn
\olanager an d his her Sl afl, any me m ber o j' the To\\'n\ selection \IT evalua ti on
Clll11l11 itlc e ,
The Cone or S ilenc e sha ll he imposed upon each parL icular RFQ , RF P and bid after
~hc advel1 is el1lcn l of said part ~cu l at· RFQ , RFP. or bid, The Cone of Silence shal l
(cml ina te at !hc beg in n ing. of the Town Co ull cil meetin g ,,,,h en the Tow n ~hn age r
nakes his \'v'r itte n reconll1wndati 0 11 tLl-th e '1'0 \,,,11 Council. Ho~,eve r. if the Tl)Wn
C ollt1ci I rct'ers t hC' j'vlanagl'r's recommendation back to (he f\tanagcr or staff f()r f1ll1lll'r
review . tbe C()nC' o j' Silence shaH DC rc-impose d llllLi l s uch ti me as the \1 ana ge r
m akts il :;,u hs equc11l \\,Ti lt en rc cummendati(Jr!,
The Cone ofSilcnee shaH nO( apply (0 :
(I} ora l C0111f1llm icaliolls at pre -b id conferences:
(2 i \wa l presen tat ions before :>dcctl ('1El or <2 ,'al uuti on l'('IH n ittl.'c,,;:
(3) pub lic prcsentations made to the Town C ouncil d uring a ny dilly
,l)ric~d publil' meeting:
(4) l'uO HnUlllccHlon in wn tIng at any ti me with any Tuwn e m p loYl:I:.
un iess speciCica l!y prohibited by the ap pli ca ble partic ular RFQ, R FP or
bid d()cum ent:-;, Th e bi dder Or pmpOl;er shall file a copy Ill' any' wTitt e n
cOllllllunication with the Town Cle rk . The To w'n Clerk shall make
cop ies Clvailabk to any per5l)f1 lIpon re q uest:
(5 ) c()llllllunicatiLln'; regarding: a part kular RFO. RF P llr bid between a
po tential 'vendor. service proviLk r. p ro poser. bidde r. io bby ist o r
l'onslIltam an d thl.' T 0\'vl1 's Pu['cha s ing /\gcnt or T (\\vn L'mpl oY l'C
design ated rl'~po nsi b le for adm inister in g the procurement process for
s ud panicu lUl' R FQ. R F P or h id . prn v id ed the co mmunic at ion is
limited !'>tric tl y t(\ ma tt ers o f proct'ss o r pr oc ed ure a lr ead y contained in
t he cO ITe spo nti ing solicitation document:
RFQ:1 l7-06
"(;cner a t I'lanning Sen ice s "
f:tl~ a~r 2i
18
(i)
(8)
(9)
Cmmr Sa
communications with the Town Attorney and his or her staff;
duly noticed site visits to determine the competency of bidders
regarding a particular bid during the time period between the opening
of bids and the time the Town Manager makes his or her written
recommendation;
anv emergency procurement of goods or services pursuant to Town
Code;
responses to the Town's request for clarification or additional
information;
(1 0) contract negotiations during any duly noticed publicmeeting:
(II)communications to enable Town staff to seek and obtain industry
comment or perform market research,provided all communications
related thereto between a potential vendor,sendee provider, proposer,
bidder,lobbyist,or consultant and any member of the Town's
professional staff including,butnot limited to,the Town Manager and
his or her staff are in writing or are made at a duly noticed public
meeting.
Please contact the Town Attorney Ibr any questions concerning Cone of Silence
compliance.Violation of the Cone of Silence by a particular bidder or proposer shall
render any particular RFQ award.RFP award or bid award to said bidder or proposer
voidable by the Town Council and or Town Manager.
LI 1 LOBBYIST REGISTRATION
Proposers must also comply with all Town Charter sections and Code sections,including
without limitation,those pertaining to lobbyists,including Section 7.6 of the Town Charter
and implementing ordinancefsh including Sec.2-1 l<s)of the County Code and Ordinance
07-02.Please contact the Town Clerk at(305)234-4262 for additional information.
END OF SECTION
RFQS 17-06
"General Planning Services"19
34
(6 ) L'Utll[)lulllca[lons wl ih th~ Towll Anorne,Y and h i" or her starr;
(7) du i y noti,:~d sit~ v i sits t(l detCIl1 l ine the clll1lPd~ncy of bidders
regarding a pan icu lar bid du rin g the t ime pe ri od between t he open ing
of bid~ and tk t im ... ' the Town Managcr makes his or her \vr it[cn
r 'L'OfllIl1Cnda[ion ;
(R} any emergen(:y procurement of goods or SI.~r\Kes pursuant t.o To wn
Code:
(q} respollse:-to [he Tmvn 's reques t {"or dari ficatit)J1 or addi!ional
infon11<ttion:
( I ()) l'On !rae! I1l'gu li atiolls du ri ng allY duly notked publ ie meet ing:
(I I ") cOl1ll1llmications to enable TO\m staff to seck and ()btain ind ustry
cOlllment or perfo rm marker resC!arch . pro\'id(!'ti a ll ,:Otlllllllllicarloll S
related th ereto be!v./een a potential vendor . service pro v ider. propos er.
bi dd er, lobbyist. or consultant and any member of the To-wn's
pro!Cssional staff including. but no! limited to, the Town l'vianager and
his or her qarC art' In writing or ar e made at a duly noticnl public
m eeting "
Please con tac[ the Town Attorney i"or any questions conceming Cone or Silence
eOl11pl iallcL'" Violati o n (If the C o ne of Siicnce b y i.l particular bidde r or proposer shall
n:nd~r any particular RFO awa rd, RFP (lv.:ard or bid Cl\.\"ard to sa id bidder or propl.J s er
\-oida hk by thl.~ lown (\)lttl~iI a nd 'or Town ~"lanager .
1.11 L.OBln"IST H E GISTHATIO ~
Pmpnscr:". m ust also c omp ly with a H Town Challer ~e di o ns a nd Code :'>ections. indlluing
\,"ithout l im it ation, thmc pertaining In lobby is ts. inclu d ing SL'Ction 7,(1 of the Town Chartn
and i mp kmem i ng lxdin(!tlL.:O::(s l. including SeC, 2-11 (s) of thl;' COlllty Code and Ordinance
0 7-0:?, PiL-ase cOniac! !h~' T ,lWIl Clerk at (105 ) 234-4262 for additiotlHI informat io n.
RFQ Ii 17-00
U(~f..~nt.~I ·al Planning St.'ryit:·c!I~·
f51~~~r 2 1
19
Jk.
Cutfer $$a
SECTION #2
SERVICES NEEDED BY THE TOWN
2.1 GENERAL BACKGROUND
The Town of Cutler Bay (hereinafter the "Town")is located in the southern portion of
Miami-Dade County.Florida. Fhe Town is comprised of approximately 10 square miles
bounded by SW 184 Street to the north. US 1 Busway to the west, SW 232 Street to the
south, and Biseayne Bay to the east. The Town abuts the Village of Palmetto Bay to the
north and unincorporated Miami-Dade Countyto the westand south. The Town is currently
characterized by established and developing residential communities and commercial
development along US-1 and Old Cutler Road.
The Town was incorporated as the 35 'municipality in Miami-Dade County in 2005.Since
incorporation the Town population has grown from 39.000 (2005) to an estimated 44.900
(Est.2016)residents.This represents a growth rate of over 300 residents per year. This
moderate growth rate is expected to continue for the next three to five years as new housing
developments are completed and others enter the planning phase. Despite the anticipated
population growth for the next several years, the Town's buildable land inventory for both
residential and commercial use is very limited. Presently, there are several small pockets of
undeveloped land within the general vicinity of Old Cutler Road and Lakes by the Bay that
can accommodate future residential (single-family units, townhomes and apartments|and
mixed-use development.
Residential uses occupy approximately 38 percent C2.500T acres) of the Town's total land
area (6.523,1 acres),tar exceeding the acreage in any other use.There are four (4)
residential neighborhoods in the Town. 1)neighborhood west of Old Cutler Road that
includes Cutler Ridge.Whispering Pines. Bel-Airc. and Pine Tree Manor,developed in the
1950s and 1960s.2) Saga Bay residential neighborhood locatedon the east sideof Old Cutler
Road, developed in the 1970s.31 Lakes-by-theBay residential neighborhood located east of
Old Cutler Road and south of Saga Bay,development began in the 1980s. The last parcels
are currently under construction or are approved future development. The 1own anticipates
that Lakes by the Bay will be fully developed within the next threeQ)years. 4)Cutler Cay
neighborhood is located north of Saga Bay.developed in the 2000s.
As indicated, the commercial uses are primarily located along the US-1 and Old Cutler Road
corridors. Commercial uses occupy an estimated 265 acres (4.1%) of (he Town land area,
while office uses approximately 26,7 acres (.4%). Although commercial uses comprise a
relatively small percentage of the Town's total laud area, their prominent location makes
them key to the Town's image and identity. The Southland Mall area located in the
southeastern portionof theTown, southof the junction of US 1and FloridaTurnpikelocated
on approximately 220-acre site is the only regional mall in south Miami-Dade County. This
Mall serves the retail needs of both the South Dade and Monroe County residents.
The other u.ses such as institutional, transportation, communication, parks, preservation and
conservation areas, and undeveloped lands make-up approximately 57.5%of the Town's
total land area.
RFQ 8 17-116
"General Planning Services"20
35
SECTION # 2
SER VICES ,,{[EDED BY THE 1'O\\"1\
2.1 GENERAL BACKGROUND
Th e T(Hvn of ('ut kr Ray (he reinafter the "Tmvn") is located in the SQu thcnl portion of
~vl ia m i-Dade County. Florida. The To\v ll E$ comprised of approximate ly I (I square mi fcs
boun ded b),' S Vv,' 184 Stt'ee! to rhe nort h. US I 13usway to the west, S\;,i 232 Street to the
SQ uth. and BiscaY'ne !J ay to the cast. The To wn abuts tile Villagc of Pa lmett o Uay to the
nor th an d unincO!TlOraled tv1iami -Dade County !O lhc wc:,t and sOlllh. The TO\vll is run'ently
clwf<lcleri zt'tl by ~~ta bli s hed and de \.dop ing re'iidellt ia l cormnun ili es and c\)mrnen:ial
dcvelopment along US-J and Old Cutkr Ro ad.
The Town \va S incurporatcd as th e 35 111 municipality in i'vriam i-D adt' COllnty in :2005 . Since
inc orp orati o n th e T own popul ati o n ha ~ grown from 39,000 (2005) to an estirn me<j 44,900
(Fsl . 2(} 16} n . .'sidcflIts. Th is rCr rc~l:llts a growth rate of ove r 300 residenl~ per year. This
noderml:.' growth rate is I:.'xpecti;d to continue for thl:.' nt:x l rhrl:.'c to fi ve years as ne\v hOllsing
dC\'el o plll en t s are completed an d others t'tHer the pl anning phase. Despite tht' ant icipated
po pulation growth for the ne xt S l'\ era1 yea rs. the Tuw n"s bui1dabk la nd inventory for borh
und e\c'lopeJ land \~ i!b in the gel1cnti vicini ty ur Old Cutler Ruad alll.! La kes by the Bay tha t
C'.lIl accommo da te f u ltm:' res iden tial (~illglc -f~1ll1ily units . t()wnhomes and ~Iparrments ) and
mi xed -u se dew l o~,)l1leni
Rl'~i (kntial usc~ occu py appro xim at el y .i~ percent (2.50 0-+ acres) oj'the Town's total land
art~a ((,.52 3.1 acres), t~tr exn:eding the acreage in a ll Y o the r use. There are four (4)
resi denii a l ne ighb orhoo ds !Il !he lllWIl. I) t1\:'~gh bor h oll d west of O ld Cutler Road t hat
ind udes Cut lcl' Ridg l'. Wh ispering PinC's. Bl'l-Airc. ant! Pine Trel.' ManUL dc vc:l opcd in the
I 95Cb allt! I 960s. 2 i Saga Bay n.:·~idcn ti a l neighb o rhood located on (he ~~a s( sidl.' of Old Cuticr
Road. de\ c'loped in the I Y70s. ~) Lak es-by-the Bay rt.~::;i de nt i al neig hborhood lot:ared t.'U5>t or
Old Cu tler Road and ~()urh (')f Saga Ray, de velopmen t began in tht' 1 9~O~. T he last parcels
a rt~ current !.y u l1der (onstrlllt ion or a re approved future deve lo pmen1,. The Town antkirates
thai Lakes by t lll~ Bay wd l be fully de\ elv ped within t he next !hree U) years. 4) C~ltler Cay
neIghbo rho od is loc atd north of Saga Ba y. de vcl opl'd in the 2 00 0~.
!\s in di..:ated , !he ..:ot11t1lt;rc ia l usc:.; are pri ma ri iy IllCafed along the US -I and U ld Cutler Road
co rr idors . Com mer..:ial us~>-s ocn!py an eSl imat ed 265 acres (4 .1 r~,o) o f the T l )\Vn lan d area.
whi k ot1k e US l'S <lI ll Prox imatcly 26 .7 acr('s (.4°h). Although c.o mmercial usc~ comprise a
rc i<u ivdy small rcn:t~ntag e of th e Town'l' total land are a, [hei r pro minent lot'at ion mah~:'i
~ht.~rn key lo the Tuwn 's image and ill entity. Tht' Sou[hlami }"-1a 1l a n~a lo cate d in lhe'
~oulhcastelll porti o n of the TOVdl . south of th e junction of US I and Flo ri da Tumpike located
0 11 apPl'Oximak ly 220-;Jcre :iite is t h t;~ only regio nal ma ll in so uth Mi ami-Da de Co unty. T h is
rv'la ll 5t:.rv es the retai l !le eds of both the SO Utl l Dade and rv1ont'Oe COLmty res id ents.
The Olller llS·C'S s Llch as !ll sti tt ll ionaL tran s portatioll , communication .. parks. prc:;,c r varion and
cUflS",ryallon meas. and unde veloped lan ds ma ke-lip ap pl'Ox imak ly 57.5 (~·() lJf tht' Towrl'~
lo!a] land area.
RFQ it ff-On
"Genel'al 1)I:lIIning Sen-[t'~$"
fMw 4~r 21
20
Cumr *&a
fhe majority of the residential projects are either completed or in the construction phase.
Once these residential projects are completed the Town will have over 500 new housing units
in their property tax role with an estimated assessed value of SK0.1 million. These projects
will generate an estimated Si37.000 in new property taxes for the Town. During the same
period,the Town also approved several commercial mixed-use projects in addition to the
Shoppes of Cutler Bay.Theseother commercial projects (restaurants,retail and commercial
stores) are located along the US 1corridor in one of the Town's Brownfield Areas (Perrine
Brownfield Area). These projects are generating newjobs and are the basic foundation for
future redevelopment along the US I corridor,
2.2 SCOPE OF WORK
2.2.1 Purpose
The purpose of this section of the RFQ is to highlight the professional sen ices to be_
under the General Planning Consulting Service contract by the three (3)firms selected.The
selected '"ConsultanUsf will act as a technical resource for Town Staff. The selected
"Consulting Team(s)"shall have the capability and experience to integrate basic planning
practices (social, environmental and economic disciplines) to proacthely engage residents
and interested stakeholders in the Town's planning decision-making process. The proposed
technical staff should be composed of experienced certified planners (AlCPs)with mtilti-
disciplinarv backgrounds that includes,but is not limited to.land use planning,project
implementation,land development regulations,comprehensive planning,environmental
planning,transportation planning,and economic analysis,fhe services would be project
specific (including cost recovery assignments)and wdl be assigned ona work-order basis.
•provided
The following provides a description the professional services that selected
•'Consultants)"shall provide the Town of Cutler Bay underthis contract.
10.
General planning sen-ices
Concurrency Review
Land use and zoning analysis
Transportation studies
Environmental studies (Brownfield Redevelopment)
Plan and permit review (includes inspections sendees)
Natural and cultural resources assessments
Water resources planning
Public outreach support services
Review landscape plan
In addition,the "Consuitant(sf may be asked to assist the Town in project coordination
meetings with other municipalities,regulatory agencies,developers,and local and state
governments.Selected "Consultants)"must have readily available the technical capabilities
and in-house resources to meet the requirements of this scope.
RFQ U 17-0ft
"General Planning Services"
fmW21
21
36
rhl;' majority of tIll' resiciential projccts an; either completed or in the construction phase.
Once these resident ial projects are compiekd the 1"0 V.:11 \. .. .-i ll have over 500 nevI" hOlls ing units
in their propcny iaX role \vith an L'Siimated assessed value of S~O.1 million. Thesc projects
will !Lmcratc an c~[irllatC'J $137.000 in new prorerty taxes f(.)l' tht: Tuwn. During the same
pe riod . the Tll\"I ll also appn)veJ several l'lllnmercial mixed-use projects in addition to [he
Shoppcs uf CUlkr Ray'. These other C<.I111mcrciai projects (rcstauranb, rdail and commercial
sl'Orcs) are loca ted along the L.'S I corridor in one of the Tow n's Brownfield /\reas (Perrine
L3rownJkld Area), TIWSt~ projects are generating new j obs (lnd 3re tht' basic fotlnd3t iol1 for
fu [Urc rc(kvdopment alptlg the-US 1 corridor'.
2.2 SCOPE OF' WORK
2.2.1 Pu rpos('
Tht purpose ll f .hi:; SecliOI1 oCrhc RFQ i~ w highlight the prufessional senict·s 10 lw provided
umkr the Cielll:ral Planning Consu lting Service c()ntract by t he three n') timls selected. The
scb:ted "Consultan!(s( will act as a iechnira l rt'SOlm:e for Town Staff. The sckt:ted
"ConsL,lling Team(s)" s hal l have the capabi lity al1d experknc~~ to integrate bask planning
r racticL''S (sllc ia L environmental and economic discirlillc~) tu pror.ctiH'ly engag.e residct1[~
and interested :o.wkciloldcrs in the Town' s planni ng deL'ision-making prOCt'ss. The proposed
H:'L'hnical staff' should be cumrOSt~d 0 C l'xpt'ri l:I1L'cd ceniiicd planners (.A ICPs) with multi-
disciplinary backgi'Ollnds that in cludes . hut is no ! limik'd to. land llse planning. project
illlpleme ntati on. land lkn~lorment regulations. comprehensin: planning. ellvirolllllentaI
p lanning. m mspo n3tion pl a nn ing. and economic analysl.s. The services would be project
'-f1l'cific (including co~r recovcry assignmcnt~) and w ill k assignL'd on a work-order hasi:,.
The folluwing pro\'ilks a descri p Liun Dr the professional sc~rvjces that sc1eL'lcd
"C()tl~[j l lant(sf shaH provide lhi:' Town nrCuller Bay under !his contra ct.
I. lreneral plann ing. services
, Concurrency RC'vic\\i
3 . Land ust.? a nt! Lonill~ a[)aly~is
4 . Tran.:..ponuti(l11 studies
). Fm 'i ronrm:n lal studies (Brownlic:ld Redevelopment)
{i . Plan ami pe rmit re\iew (includes inspections services)
7. Natural a nd \.:ultural resources assessments
~. \\-';:ucr ['C'sources planning
9. Publ ic outrcacll surrort sC']"\·ice:-.
10. Revicwlandscapt' plan
In additi on. t he "Consulta1ll.(s)" may be asl-:ed w assist the Town in project c:oordi nat ion
meeti 19S w ith olher municipa l itie s. reglliatory agencies. dt~\'elope rs, and loca l and state
govc-rtll1l(:nt s . Sclc-ctcd "Consultant(:-)" must haVe readily available-tht.? technical capabi i it i c~
and in-housc rCSOlll'CC'S to !l1C'Cl the fCq uirC'ments of til is scope.
RFQ:; 17-0n
"(;rnt'I'at r'lalllling St'nin's"
P;tlt,~ ~~r ~ [
2 1
fJI
Cutter <&a
2.2.2 Scope of Work Professional Services
1.General Planning Services
Site Plan preparation or review;Growth Management Plan (Future Land Use Map)
amendments and/or revisions:Land Development Regulations updates;drafting of zoning
ordinances and resolutions;si.istainability analysis;green master planning; annexation
studies: neighborhood planning; and housing needs assessments,
2.Concurrency Rev iew
Review the Town's existing comprehensive plan requirements and land development codes
tor adequate public facilities and sendees in conjunction with the recent legislative changes
under Chapter 163.3180 F.S.. and recommendadjustments or modifications. In addition, the
report will analyze the potential costs and or benefits to the "fown of adopting adjusted
levels-of-service standards for transportation,including Miami-Dade County policies that
affect the Town's road network, The analysis and recommendations shall consider the cost
and administrative impacts of specific concurrency requirements enumerated under Chapter
163.3180.Florida Statutes.The report will also recommend options for a Concurrency
Management System.The Consultant will develop the option selected by the Town for
implementation.
3. Land Useand Zoning Analysis
Prepare and or review land use and zoning analysis to ensure that the Town's Growth
Management Plan and Land Development Regulations (I.DRs) are kept current with new
growth and developments within the Town.Review development proposals to verify
compatibility with the 'town's concurrency thresholds and requirements set in the Growth
Management Plan and adopted LDRs.
4. Traffic and Transportation Studies
Field data collection and analysis for the preparation of traffic studies including,but not
limited to:Intersection and roadway capacity analysis;signal warrant studies:signal timing
analysis and design:traffic circulation studies;traffic calming studies: trip generation:
forecasting and assignment;as well as pavement markings and signing.All traffic studies
prepared or reviewed by the Selected "Consultants T must be signed and sealed bv a
Professional hngineer registered in the State of Florida.
5. Environmental Studies (Brownfield Redevelopment)
Provide planning services that incorporates flood protection,coastal and fluvial processes,
structural and non-structural shoreline management practices, including green infrastructure
and environmental impact analysis. Field data collection, site investigations, environmental
assessments and design as needed to prepare remediation plans for underground storage
tanks,hazardous waste materials,asbestos removal,wetland mitigations,endangered species
evaluations and permit applications, All doctimentsto be signed attd sealed by a Professional
Engineer registered in the State of Florida.
RFQ U !7-(lfi
"General PlanningServices"22
37
2_2.2 Scope of \Vork Professional Services
I . Cieneral Phlllninv: Services
Siit· Pl an p reparati o n o r rC\'icw : Crowth :-vlan agcllli.:nt Plan (Fuwrc Land L se ~vlap)
amendment!) and/or re vi :'iiuns: Land Development Regulatit)ns upda!es; draft ing or zoning
ordinanel's and n.'sO ~L1t ions: sustainahility analysis; green master rlann ing; annexat ion
stud ies: neigh bo rhood planning: and hous ing. nt't!ds as scssmo;:nts ,
RL'vin\ the Town 's L'x is ting cUlllpn::hertsivc plan reqLlirements and land devdopment ('odes
(()f adequa te puhlic rllcdi(~es a nd se rY ice~ in conj unction with the recent kgiSlative changes
u nder Chapter _ 63 .. 11 xCi F.S .. an d rCl'ommend atij us!l1lcnh or mo di fkatiol1s . In addition. the
,<;,pori \.v i ll anal y7t' tht: pote ntial costs and 'o r bcndi ts to the Town of adopting adjusted
levC'b-of-scr\'Ql..:c slanda rds for tra nsportal ion. includi ng rv1 iami-Dade County pol kies that
aft(:ct the To\vn's road ncmo rk , The analysis and recommendations shall consider the cost
and administnu!v'(: impac ts of specij'jc cOllcurrency n.:quin::mCTlb cnurncratt:u under ChaptC'r
163.31 gO. Florida Statutc~. The repon will also recommend optilJns ['(:!r a Concurrency
\1 an age I1ll..'nl S:;';icm. The Consulta nt w i ll dCYl.'lop thl' option selceted hy thl..' Towll ti;)r
i Illl'iemen tati 011.
:.. Land Use and Zoning Ana!vsis
Prqnlt'l' ami/or l'l'\·i l..'w land lise and lun ing analysis to ensurc tltat the Tuwn 's Gruv.;th
\.-1aJ1ageHlcnt Plan and Land De velo pment Rcgllialillll~ (LDRs) are kept CUITt:'n l with new
gl"l..1 \;.:1.h and ti en:IOpl1len lS \\ il hin the Town. Rc view dc\clopmcnl rroposais 10 \.'L'rif~v
l:u lllra ti bili ly wi 'h the TO \\'ll's COnrlllTt:nc y thre :;1ll1kl s and n:qu irelllents s('1 in thc G row ~h
i\'1anagenlc nt Plan and lldopt~d LDRs ,
4. T ra fi'i c and Trarl~portation S[lldi~:-,
Field dala co llecti on an d a na ly;s is for the pr~paratioll ot' trafTic st udies including. but not
li mi ted w : Intcrsl'l'rion and ro a dway capacity unaly~is: :;;igna l \""a natlt stu dies : signal tim ing
analysis am! desi g n: trafflc circu lat ion studies; trank calming st lldic::.; trip g~n L'ralio[J :
Corel'u:-;ti ng a nd as signment ; as we ll as pi.l\ernent mu rk ingi'i and signing. /\11 traffic sludie:,;
p rcpar-L'd (lr rcviewe d loy thL' Sdce!<.'d "COl1suliunt(Q" must he signed and seakd by i.l
PI'o te ssi ona l F.nginee r registe red in the S tate of Florida.
5. Environnwntal St udies (Brownfield Rcdc\'el0PI11Cllt)
Pro\ ide plann ing SCl'vicl's that incorporates tlood protection. coastal and nm·jal pnll'es:-,cs.
slructural a mI non -slr uct ural shoreline management practices, inC'lud ing green in frastruc ture
and ell\'ironmcntal imract a na lysi". Field d£lla collection, site invcstigations. cn v ironmcntal
assc!s sments and dcsi'gn as needed 10 prt~pare remedi atio n plans for underground sto rage'
ta nk s. haz ardous Vi(lste materials, asbeslo' remova l. wetland mit igations , endangereo s pec ies
L'\'a l uatioll:' and permit arplication s, Al l documents to be signed and s eakd by a Professional
Engineer rl'g i:-.tereJ in the Slate uf Florida .
RFQ Ii 17-06
"G enera! Planning Services"
f/jlljf :d~r 21
22
.kk.
Cutter &r
6. Plans and Permit Review (Including inspections Services)
Review plans and permits for consistency with applicable building and zoning codes,fire
codes and Americans with Disabilities Act requirements. Selected "Consultants)"personnel
would work under the supervision of the Community Development Director and Building
Official of the Town, 'fhe "Consultants)*1 will make recommendations)of approval to the
Town Community Development Director and Building Official charged with issuing permits.
1 •Natural and Cultural Resources Assessments
Natural infrastructure is the interconnected network of natural and undeveloped areas needed
to maintain and support ecosystems.Identification of damage to natural infrastructure (also
known as green,or sustainable infrastructure)as a result of natural or man-made events.
Identification of appr-oaches applicable to the Town to preserve,conserve,rehabilitate or
restore the area's cultural and natural resources. Development of a comprehensive plan and
strategies torestore public recreational resources.
8.Water Resources Planning
Preparation of studies and/or plans to address local land use policies,local land use priorities,
and water supply and qualify priorities as it relates to water conservation.Evaluate the
Town's adopted water conservation measures.Storm and tloodwater management studies to
protect receiving waters and the environment.
-1 •Public Outreach Sen-ices
Prepare communication strategies and or protocols to engage Town residents and interested
stakeholders in the planning process.Assist the "fown staff coordinate events,project
meetings and formal presentations for specific project or community functions sponsored by
the Town of Cutler Bay.
10.Landscape Plan Review
Preparation and rev iew of landscape plans,including tree selection,tree identification,
growth characteristics and requirements (water,soil,nutrition),installation and
establishment,as well as pruning and maintenance.landscape,tree,and irrigation
inspection for new development projects.
11'necessary,the Town reserves the right to expand the lis!of requested services in order to
meet specific project requirements and or technical expertise.
END OF SECTION
RFQ ti [7-06
"General Planning Services"
tef!&Pr21
23
38
(l. PI,lns and Permit R~vi~l,.v (Indl!.diIlSl lnspel:tions Scrvk~s)
Revit'w pJ a n~ and penni [s It )r c()n~i'>kn(:y w it h applil:ahle ouilding and zoning codes. fir e
codes and Americans w ith DisahiJities Act requirenll'nts . SL'kct.ed "Consullan t(s)" personnel
would work llll d~r the supervis ion of the CO l1lllluni !}, Development Directo r and Building
OfTicial of th e Town . Thl! "('onsul lant(Sr wil l make reco lllll1cndation(s) of approval lO the
Town Commu ni ty Dc \c lopmcnt Di rect or and B uilding Officia l dlargl'd with issuing permit s.
7 ~~ltUt'a! and_~'Llltu!'\!LBe~9u rc\;'s ASSt'sslllents
Natura l tn frastmctu r e is the interconnected nL'twork of na tu ra l and lmdev cl oped a rC<LS Ileeded
1U ma inta in and su p pOt1 1:;',:osyste l1ls . !delltitinIt,ion of damage to natund infrastrudun: (abo
k nU\Vn as g n;:l;'tl or su~ta i nabk in fraSin !durd as a resul t of natll!'a l or man -maLie ~vents.
Identification llf approadll's app li cable ill the Town tu prc:-:ervc, ~onserVL'. rehabilitaTe or
,cston.' [ill' an.:a· ~ l'ultural anc! na tma] n';SOlirc es. Di..'vdopment of a comprehic'nsiH: plan and
strategies :0 restore puhlic recreational resources ,
S. \Va[C[' Restlurces Planning
f'n:parat illil of studies and /of plans to a ddn:-ss Incai land llSC pohcies, local land use prio r ities.
and wa ter s up p ly and qLlalit~ prioritiL',; as ~t relates to water conser\a~jon. Eval uate the
T (l\\' n \, adopted \nller con:-.crvatiorl Illca~Llrcs, S torm a mi noud v,'akr Jtl~\[!agemellt studies ·u
pmlt'cl recei\'ing \\'mer~ and thi..' environment.
l ). Pubiil: Outreadl Servicl~s
r'reran: c.()mm\ln i L~aaion strategics ,md,:or rrot()col~ It) engage Town n:sidents a nd ill H:rested
stakdlOlckrs in thl:;' p tanlling process. A.ssist tbe TO\.\·n staff coordinate events. project
mee ti ngs and formal presen la l ions j()I" speL:i tlL' project llr clll1llllunity f1.lnctions SPOllSl1!'cd by
th e TO\,,,'n ()f ClIrkr Ba~.
10 , Landsc<!pc Plan Re \ iew
Preparation and rC"i L'\\ of landscape-p lans. including tree sdcction, trce identificat ion .
~rn\vth characai.::i!'>til'~ and require!llL:nts (water. ~UI . nutrition), inslal!atiun and
cstablis hrm:n!. u'> well a s pruning and mall1lenan c t', Landsc ape. tree, a nd lrnga.llH1
inspec tion for neW dcvdoplllt:nt proicc ~s ,
If Il('('('ssary. the Tm,'n i"L:serves the r ight to exrand tht' list or requested services in ord'.:?r h l
meet s r ecillc projed rC<.j uin:mcn's and"or IL'chnica! e xpeltise .
E~D OF SECTIO;\'
RFQ # [7-06
"Gent.'ral Plann in g Services"
~9-'\Jf !49" r ~: 23
Cutler <8a
SECTION # 3
RESPONSE SUBMISSION REQUIREMENTS AND EVALUATION
Six signed (one original and live bound copies)responses shall be submitted in one sealed
package,clearly marked on the outside "RFQ #17-06,GENERAL PLANNING SERVICES.
The outside of the sealed envelope shall also show the name of the respondent.
All responses must be received at the receptionist's desk in the Town Hal! ioeated at 10720
Caribbean Blvd., Suite 105, Culler Bay. FL 33189, by 2:00 P.M.. on 8/38/2017,at which
time their receipt will be publicly documented by the Town Clerk or her designee(s).
NOTE: A "Mandatory"Pre-RFQ Response Meeting will be held on 8/2/2017 at 10:00 AM.
Location:Cutler Bay fown Center 10720 Caribbean Boulevard, Suite 105,Cutler Bay.
Florida 33189.
\ll responses must be received by the Town Clerk by the due date and time.All
Responses received after the due date and time will not be considered.
3.1 RESPONSE /(QUALIFICATION PACKAGE)PREPARATION
Fach respondent shall submit one (1) original,five (5) bound copies, and one (1)CD of each
response.Eachresponseshall be limited totwenty(20)pages (paper size 8.5'*X 1I."printed on
only one side of the paper, single or the larger spacing, font size not less than 1II excluding
the certificates, and Appendices A. Band C.The sections shall follow the order given on the
next page, fhe twenty (2.0)page limit is for items 1through 9 below. No material other than
that listed in this section shall be included in the response,
1.A one-page cover letter indicating the respondent's interest in providing the services
to the "fown anda statement on why the respondent shouldbe selected for the award.
The letter shall include the name of the respondent and those of the sub-consultants,
explanation of the type of contractual agreement between them, if different from that
of prime and sub-consultant.A representative whois authorized to contractually bind
the respondent shall sign this letter.
2. A one-page table of contents identifyingthesections and pagenumbers.
3. Aonc-pagc proposed organization chart identifying key professionals,their area(s)of
responsibility and extent of their availability,
4. A two-page history of key employees (Project Manager and Tasks Managers) who
are with the firnn and participating in the project.
5. Co to four (4) one-page resumes of the persons,including the proposed project
manager, which will be assigned to the consulting team.
RFQ * I7-(lh
"General Planning Services"
SWrlfcp"1
24
39
SECTION #3
RESPONSE SLBMISSION REQtJIREIVIENTS AND EVAU.l A TI01\"
S ix signed (one original and live bou nd copies) responses shall be suhmiued in Ont' sealed
package, ckarl y marked on the (lu l"i de "RFQ 1f 17-0o , GENERA!. rLANNr~G SFRVlCFS .
The outside of the se aled c nveiopt' s ha ll a lso show the na me of the re s pondent.
All responses must be received at the receptioni!'.t's dt'sk in the T(]\vl1 Hall located a t 1072 0
Ca ribhe an Rlvd., Stlite 105, Cutler Ray, FI. 3:i 1~9 , by 2:00 P.M., lin 8/3012tH7, a t whi ch
time tlwir n:~eip t w ill be publ iciy dOCll!ll l~llTt.'(l by the To\\'n Clerk o r he r de:;ignee(~).
NOTE : A "l\·1u ndator y'· Pn:-R FQ Res ponse I'vkct ing will be held on 8/2/2017 at lO:fHl Ai\l.
L\Jcation : Cutler Bay To wn Center 10720 Caribbean Boulevard, Su i te ! 05, Clltkr Bay.
1:lo rida 331 ~I.).
Al l responses mllst be f'eceived by the Town Clerk by the due date and time. All
Responses rt'ceiv€.'c\ after t he due datt' and time will not be considerl'd.
3.1 Rl:SPO~SI:.: /(QlIALIFIC ATI O N PACKAGE) PRU'ARATJOI\
Ea ~h rc ..;pnnclen l shall submit one ( I ) orif!.inal. five (5) bound copies . and U1\(; ( f) C D of each
re spo nse. Each IT:--p Ollse sh a l! be iilnile d III twenry (20) pages (p a per s ize l:l.5"x 1 1 ,"pri n ted On
on iy one side of the pap er, s ingle or th e la rger ~pacing, font sizc not les s than 11) l'xciuding
~he Ct~rti fi eat e~. and Append ices .,\, Ii an d C. The ~ection:; sh a il fo ll ow the order gin'!] on the
neXl page. Tiw t\ .... ent:-i U.O.l pa g.e limi t is to r items I through t) bel ow. 'Jo materia l o ther than
th at lis te d in thi~ ~ectiun shall be incl uded in the response.
1. '\ o ne-page COVe r lette r indicati.ng t he re spond en t's interest in prov iding t he s ervices
to the Tcnvn a nd a statement o n why' the respondent shou ld be se ic-ctcd for the awa rd .
Th(' ktkT sh all include t he name of the respondent and [huse uf the sub-c onsultants .
exp lanat ion of thi:' type of con tra c tu a l u,h'Tt:emel1L between them. if" different [i·om that
o f pri me and sub-'o !lsultan1. A rep l'cscntati \T who is (lu lhori7ed !O con t ractua!ly bind
l ht: l·e s pondel1it shaH sign th is ktter.
') /\ (Hle~page [able uf contenl:o. itiLnrif):i nl? ih c se dion s ami pagL' flum ber:-..
3 . A (Jm~-pa !!(;' r m po st~d organi7at iu!l ch a rt ident itYing key p rofessil.l n al~" th e ir area fs) of
res po1 s ibdic)' and cx ten1 of i heir (l \.a il,abil.ity.
4 . A tWH-()age h is tory oj" ke y em plOyee::; (Pro j el:t f'v1anager a nd Task:--i\1anagers ) who
ar c wi th the fiml an d part ic ip atin g i n tht' project.
S. Up to four j4) one-page rc!'umc s of the persons, including t be p roposed proiect
mana ger. \vh ich wi ll be ass ig.nc d (\ tb(~ cons ulti ng team.
RFQ Ii l7-0/i
"Ge[Jeral Plu [Jni ng Servil'es"
~1}'.?Q1149',r: . 24
iW..
Cutter Sa
6. Up to two (2)one-page,tables showing all current, and recently completed private
and public (local municipal,county,regional and state) sector projects performed by
the members of the team to be used on this project.The table shall include for each
project:(a) the length of thecontract;(b) thescope of services provided:(c) the type
of contract (pro bono, retainer, project based fee.other); id) specific
accomplishments, if any; and (e) a contact name, phone number and e-mail address
for each project.If the respondent team includes sub-consultants,there must be at
least one project listed for each sub-consultant.Fhe respondent may select suitable
projects, ifthe listexceeds two-page limit.
7.Up to two (2) one-page,narratives on specific projects completed on time and in
budget within the past five (5) years.
S.Up to four (4)one-page descriptions of projects providing services similar to those
identified in the scope of services over the last f}\c (5) years. The emphasis shall be
given to the projects in Florida AND the tasks performed by the persons identified in
above in No.5.
9.Up to three (3)one-page copies of any press articles,profiles,commendations.
awards and honors.The emphasis shall begiven to the projects completed in Florida
AND the projects of the persons identified in No.5 above.
30.Six (6)Pages completed Appendices A.B.and C (one in each submittal)and all
proofs of authorization to transact business in the Slate from the Florida Secretary oi
Stale, for the respondent as well as supporting firms.
3.2 RESPONSE EVALUATION CRITERIA
The selection committee will evaluate the responses based on the cntcria and point
value listed below.
1 Approachto Handling of Potential Projects &Timeliness
indicate Firms understanding of the Town's needs and projects proposed.
(20 Points)
2.Qualification of Project Team
Credentials and accomplishments of the proposed team members.Urban Planning
credentials and accomplishments of key members of the team.
(25 Points)
3 Previous Similar Projects &References
Experience and background in providing similar municipal services and past
performance,including but not limited to.familiarity with local,state and federal
regulatory agencies procedures and requirements.Quality of the projects and
accomplishments of the respondenl(s)in providing similar services to entities
comparable to the Town.Respondent's track record of on time and within budget
project performance.
(25 Points)
RFQ S 17-Ofi
"General Planning Services"
gm1^1"21
25
40
(I. li P to two (2) one-page. tabks shO\\"ing a II (UiTent and re~elltly ~ompleted pri\"at~
and public (local munkipal. cOlllHy, regiunal and sta te) sector proj,~t.:1S pe r formed by
.. he members of the tl'am to be used on th is project. The table shall include fo r each
projt.:c t : (a) the length of the contn.ll'!; (b) thl' sco pe of services provided: (l') tilt: type
or cOf1tracf (pro bono, retainer, projeel based ("ct', m h e r ); (d) specilic
accomplishmcnts, if any; and (c) a contact Ilamc, ph one numb er and ('-mai l addreSS
for each proje(t. If the respondent team includes sub-consultants, the re mu st be at
least Olle project listed for each sub-t.:ollsu ltant. The respondent may' select suitable
Pl'lljel't:;, if tile list exccl'd~ two, page limit.
7, Cn 1(1 two (2) one-page . narrali ,'cs on ~recitic proj l'ct s completed on time and in
budget \\'i -h i n the past fin' (5 ) years.
~. Up to four (4) one-page tie:"criptillTls of project::. pro\'idillg :-.en ·ices similar to thu"e
identi i"ied in the scope o( services over lhe la~l Ii ve (5) yt'ar~, The t'J11flha~is shall ht:
givcn to the projccts in FI(\rida AND the tasks perf 01111 cd hy the persons identified in
above in No.5 .
. l). l rp to three (3) one-page copi('~ of any press anicks. prol'iks. commendations,
award:=; and honor)', TIll: emphasis shall he givC'n h'J the projeds cOrllpleted in Florida
AND the projects (lfthc persons idcllliticd in 1\Jo, 5 abuvc .
lO . Six (6) Pages compicted Appendices A, B. and C tone in each s ub mittal) and all
proofs o t' autbori7.ation (0 tnH)"aL't business in the Stall-frum th e F lurida SCl'rc tary of
Stale , I'or the res pondent as wd l as supporting limh.
3.2 RESPO~SE EVALUATION CRITERIA
Tht' selection commlttt~(' will evaluat(' the rl'sp()ns(~s based un tht.' crjt{~ria and point
,'alllt' listed below.
I . Approat:h to Han dling of F'oh:ntial Pro.it~cts & Timclim~ss
[ndi c at~~ Firms understanding oi'lile Town's needs and projl:.';'; 5 proposed.
(20I'oints)
Qualification of Project Team
Credentials and accomplishments oi' the propo:;cd leam ITH:.'mbers . l.Irhun Planning
credentials and a ccompl ishments () r key lllembL'rs or the tl'am ,
(25 Points)
3. Previous Similar Pro.jerts & Refert'nct~s
L,"'pl'riencc and backgruund in pro\'iding similar municipa l Sl'l'\· icc:' and past
performa nce . inchlding but not limited 10 , t:lmi li a r ir.;.' with local. state and federal
regu latory agt~ncies proceuLtres and reqlliremenls . QualilY l)f the projeC'ts and
ai..'c(lmpli~,;j,mellls of tl'l l' rcspondcnl(s) in providing similar scrvicc~ to l'ntilies
cO l1lparabk to the Town. Respondent's track record of on t im e and within budget
p rojcl,,:t performancl.!.
(25 Points)
RFQ Ii 17-011
"Groent! Planning Sen icl's "
~f'arl4'g,r 2: 25
4.Qualifications of Firm
To include years of municipal experience,ability,capacity and skill of firms(s)and
personnel to perform,including timeliness,stability and availability and licenses.
(20 Points)
5.Submittal Package
Compliance with the response preparation and submission requirements.
(10 Points)
3.3 SHORT-LIST FOR ORAL PRESENT VITONS AND FINAL SELECTION
A selection committee will review all submittals and develop a short-list for oral
presentations.Itis anticipated thatthetop three (5)respondents will be short-listed.
All respondents and their teams shall be present at the assigned time for a 20-minute
presentation followed by up to a ten (lO)-minute questions-and-answer session.The
respondents arc encouraged to be represented only by the Project Manager and key staff
identified in the response.Additional details on the oral presentations may be provided tothe
Snort-listed respondents.The oral presentation wili be worth twenty-five percent (25%)in
the final scoring and the response will be worth (75%),
3.4 PROCESS OF SELECTION AND NEGOTIATION
The Town reserves the right to make multiple awards pursuant to this solicitation. After
short-listing of respondents deemed qualified by the selection committee,oral presentations
and re-ranking of the qualified respondents,it is anticipated the Council will authorize
negotiations with the lop three (3)respondents.After successful negotiation,the proposed
agreement's!shall be presented to the Town Council with a recommendation for award and
execution.If contract negotiations fail with any Proposer,the fown may undertake
negotiations with alternative respondents.Any award shall be subject to execution of an
agreement in form and substance approved bylite Tow n Attorney.
END OF SECTION
RFQ#i7-(ift
"General Planning Services"
g&r1&>f2i
26
41
4. Qualifications of Firm
To include years of municipal cxpcrierlct:' abililY. (UracitY" and skill or firms(s) anli
pel':'-o nn e l to pe r i'o nn , in cl ud ing timel iness, stability aild availability and lic enses.
(20 Points)
5. Submittal Package
Compliance \·vilf t he response preparat io n and sub l1l js~ion reqtlirements.
(10 Points)
3 ,3 SHORr-UST' FOI{ ORAL PRESENTATlO"lS AN[) fiNAl. SEI .. F.:CTlO!\
/\ sekction committee will n:~\'i('\\' all submittals and devdor a sbort-list fur oral
pre sen tations. It is anticipated that the !flP [hrt't' (5) respondents wili be short-liskd .
. ,\1 1 r c'spondel1h and their t<:ams -,;hall bl; present at the' ass igned time' for a 20-l1linliiC
presenta ti l.1i l fo l k1\,ved by lip to a tt'tl (IO)-minlite questions-and-an swer session. The
n'espondcnts are L'llcllllt'agl'd to be represented on ly by the Projeci \1anager and key' staff
iJL'lltiflL'd if! tbl' r'l'spOrbi.:. Additional d('[ail~ on tlli.: ural pn::sl'ntatiuns ma.y bi;:~ pnJviJcd 10 thi.:
:-;h~jrl-Estt'd :-c.'~r(H1de n h. The flfal prest'fl la !ion VI/ill he wurth l\\t'nly-iive pcrcelll (25';'(,) in
!h e final scoriq; and tllL' reSpOllSL' w ill be worth (75%) .
.1.4 PROCESS OF SELECT!ON AND NEGOTTA TlO:"
The Town rC':'-c rvcs the ri gbt to make multiple awards pLifsuant to 'illi~ ~olieitati(ln. After
s hort-listing of l'L'SpOndL:rl!S tkemc d qualified by t he selection committee, ora] pre sentations
and re-ranking or the ljualilled respondt'nt:';. it is ilnticipakd the emmeil will authurize
m:g(\tiatlol1s with the tor t.hree 0) respolldL'llh . /\fkr slIeL'L'SS fll l negotia!ion, lll.: pmposcd
ag rt!emt.'nt(s) shall be pre~entt.'d to the Town (\lllllCi! \.vith a recomll1endation for award and
C'iecu t i ol. I f contract negotiations fai I with any Proposer. the TCI\\:n may undl:.'rtake
:lcgoti atiotls \vith al ternat ivc respondents. Any [lward shall be subj-ect to execution ut' an
a!!n::cmefll in form arid suhstanc~ apPlOvcd hy the: Town /\(w mcy .
E'JD Of SECTION
RFQ Ii Ii-On
"(;cncl'lii Planning Scr .... ices"
~2).\')f 14'9-' r 2 :
26
h
%
utter IBa
SECTION #4
OTHER CONDITIONS
4.1 TERM OF ENGAGEMENT
The terms of this agreement will be for three (3)years,with the option for the Town to
extend the agreement for an additional three (3)one-year terms.The Town may terminate
the agreement with a thirty (30-days)notice without providing cause.
4.2 PERMITS,TAXES,LICENSES
The Consultant shall, at its own expense,obtain all necessary permits,pay all licenses,fees
and taxes required to comply with all local ordinances.State and Federal laws,rules,
regulations and professional standards that apply to the agreement,
4.3 LAWS,ORDINANCES
The Consultant shall observe and comply with all Federal.State and local laws, ordinances,
rales,regulations and professional standards that apply to the agreement.
4.4 INSURANCE
Prior to execution of an agreement with the Town,the Consultant shall provide certificates
evidencing insurance coverage as required hereunder from companies authorized to do
businessunder the Saws of the State of Florida.The certificates shall clearly indicatethat the
Consultant has obtained insurance of the type,amount,and classification as required and that
no material change or cancellation of the insurance shall be effective without thirty (30)days
prior written notice to the Town.Compliance will',these requirements will not relieve the
Consultant of its liability and obligations under the agreement.
The Consultant shall maintain during tile term of the agreement,standard Professional
Liability insurance in the minimum amount of one-million-doilars ($1,000,000)per
occurrence.
The Consultant shall maintain during the life of the agreement,commercial general liability.
including contractual liability insurance in the amount of one-million-dollars (S 1,000,000)
per occurrence to protect it and the Town from claims for damages for bodily and personal
injury,including wrongful death,as well as from claims of property damages which may
arise from anv operations under the agreement,whether such operations be by the
Consultant or by anyone directly employed byor contracting withthe Consultant.
The Consultant shall maintain,during the life of the agreement,comprehensive automobile
liability insurance in the minimum amount of five-hundred-thousand-dollars ($500,000)
combined single limit for bodily injury and property damage liability to protect it from
claims fur damages for bodily and personal injury,including death,as well as from claims
for property damage,which may arise from the ownership,use,or maintenance of owned
and non-owned automobiles,including rented automobiles whether such operations be by
the Consultant or by anyone directly or indirectly employed by the Consultant.
RFQ $17-06
"General Planning Services"
l3W4Pf:
27
42
SECTION #4
OTHER CONDITIONS
4.1 l'ERi\'1 OF E'IGAGE~tE~T
The tct'm~ of thi s agree ment wiU be for threc (.3) years, with the option for the Town to
L'.\(cml the agrL"Clllcnl ttl)' an aJJi(iona l tilree (3) one -year ternl~, Tilt' Town may il:'rmiflall:
!he agn.:el11ent wilh a th iny (.~O-days) notice withou[ rn)\ iding CliUSt',
4.2 PERMITS, TAXES , LICENSES
T he Cuns.ulti.lJ1t shall .. at its ow n expense, o bta in all necess a ry perl11i lS . pay' aU licenses. fees
~lnd taxes t'L'quircd [(l comply with atl ~()cal O!'tiin an ccs . State a nd Fed eral la ws. rule s.
rqwhttiullS ,,"d pr uks~Dorla l standard~ [h at app ly tu [ill' ag recment.
4.J LAWS, ORDlNA"ICES
I'll<: (\)]l~lI ltant shall observe an d co mpl y wi th al! Federal. State and Illeal 1a,,\'S , ordinances ,
n il es., rt'gulali ons a nd p ro fessional swndards tha i ap p ly to the ag r t~eme n t.
Prior to e xecution of an agreement wi Lh the To\\-11, lhi:' Consultani shall prll vide certificates
L'\'id e ncing insurancc covcrage as required he r Cl.lll(kr from companies aulho ri 7L'd t (l do
bll~i nL's~ under the law~ (If th(;' S tate of Florida, T he CCl1ificates shall c;k arly indicate that ihe
(\msultant has obtai ned insurance of the ty'-pe, anlOllnt, a nd classdi cat io n as n:qllir~d alld that
no matL'rial change 0[' canrd la tion of the insurance sha ll k effective \virh(lLl t th iny (3{)) days
p rim wrilteH nutice tll the T own, Complianc e with these n~quil'C'm ('nb win flot re i ieve thc
Cunsultant 0" its Ii abi I it;,-und ob I iga lio lls under the agn:'emt'nt.
The Con~l l l[an ( "hall ma intain dllr int! the ter'lll of the agr';:l'nlL~nt. ~ran dard Pr()k~siorwJ
Li ability insurann: in lhe minimum ar!'l()un t or o[]t'-m i ll io ll -d o!ia r s ($1,000,000) T1<.T
()CCUlTCtlCC ,
TIK: CUlls ultant shall mainta in during lh (' li f'c ol'tht' a~[,l'em eTlL l'ollltn-l'n.:ial gl'Tlcral li ab il ity.
including clln \ral'luaJ liab ih ty insurance ill the amo un t or ()n l'-m i lli()n -d()lla r~ (S I,{)OO,OOO)
per OCC Lill-c:nCl' to protect it and the Tmvll ti'ol1l claims for damages for hod ily and persona l
injLDi'),', including \vrongfol dea th, as \vclt a s from claim !> llf p r ope;ty dalllagcs whidl may
arise '-rum any o pt'rati o ns under til t' agn:enwn, wlleilwr such operations be by t he
Cons uit ant 0r' by anyone Ji rl'ctly employcd by or contracting with the Con s lI ltant.
The Consu lt am sha ll main tai n, during the liCe l1f th e ag r~~eme nt , comp reh ens ive (luto l11 lJb ik
Iia bi liry insurance in the minimum amou nt o f tivc-Illlndn:d-thollsand-dollars (5500 ,0 00)
l'Olllbin('d single limit fur bDdily injury and prupcrty damage li ahi li ty [0 rrot('C[ it hom
claims ttl, damages tilr bodily <l nd pe rsona l inju ry , includin g dealh, as w ei l as ii'om cl a ims
t(lr propl'l'ly damage, which l1l"y a ri,;c ,'j'olll th e l.l\'\llcrship, u s c, o r maint en ance of owned
and nO ll-O\.Vlled auto llwbi les. illd uJ i ng: renled auto!11obi les \vher ller sl!('h operations be by'-
l ile Consu lta nt o r by anyone directly o r indirectly emp l oy~d by' the Consu ltan t
RrQ Ii [7-06
"(;en~r all'lallnillg S~n"t c e ~"
~3-'U1149-\r .c , 27
Cutler $}#-
The Consultant shall maintain,during the life of the agreement.Worker's Compensation
Insurance and Employer's Liability insurance as required by law and in at least such amounts
forall of its employees as set out in FloridaStatute 440.02.
The Cconsultant shall also maintain other required insurance coverage specific to the services to
be provided as maybe required bythe Town.
END OF SECTION
RR>#17-Clft
"General Planning Services"28
43
Tlh.: Cunsultam shaH maintain. during tht: litl: of th(" agrr;x:mt:nt, Workds Compensation
[nsurClI1l:e ant! Empioyer's Liability insura nc e as requireJ by law and in at least such amounts
Cor all of ih employees as set ou t in Florida Sta tu te 440.02.
The' Consultan l shall also maiIHain \lther requi r ed insurance coverage speci lie tll the services 10
he provided as lllay be rcq u ired by the Town.
E~D OF SECTlO1'
RFQ Ii 17-00
"(;'l'nt'ral f'lanning Sen'icrs"
~~IJg,r2 ;
28
Cutler iBa
APPENDIX A
ACKNOWLEDGEMENT,WARRANTY AND ACCEPTANCE
A. Consultant warrants that it is willing and able to comply with ail applicable State of
Florida laws,rules and regulations.
B.Consultant warrants that it has read,understands and is willing to comply with ail
of the requirementsof the RFQand the addendum''addenda.
C. Consultant warrants that it will not delegate or subcontract its responsibilities under an
agreement without the prior written permission of the Council.
D.Consultant warrants that all information providedby it inconnection with this submittal
(response)is true and accurate.
E.CONTINGENCY FFF AND CODE OF ETHICS WARRANTY:
Respondent warrants that neither it.nor any principal,employee,agent,representative or
familv member has promised to pay.attd respondent has not.and will not pay a fee,the
amount of which is contingent upon "he Town of Cutler Bay awarding the contract,
respondent warrants that neither it,nor any principal,employee,agent,representative has
procured,or attempted to procure,the contract in violation of any of the provisions of the
Miami-Dade County Conflict of Interest and Code of Ethics Ordinances.Further.
respondent acknowledges that a violation of this warranty will result in the termination of
the contract and forfeiture of funds paid,or to be paid,to the respondent,ifthe respondent
is chosen for performance of the contract.
Si "nature of Official:
Name (typed):
Title:
Consultant:
Date:
RFQ#17-06
"General Planning Son ices"
i9&Sf'<fe,f21
29
44
APPENDIX A
ACKNOWLEOCE\IENT, \VARRA'HY A1\"O ACCEPTA~CE
A . Consuitant warrants that it i~ willing and able to comply \vith all applicahic Statl: of
Florida laws. r llk~ and n:gu la t ions.
13 . Con<;uitulll warrants til at it has read, understands and is will ing to comply \vith aJl
ortlle n:quin:Jllcm:-; ur th e RFQ and the addendumi addenda.
c. C onsultan t warrants that it wi Il not de legal e or suhcon [raet its respol1si hi! i ti L'S under an
agrf.Cmcflt \virhOllt the p rio r \.\Tittcn permission of the Council.
D. Consultant \\·ar ra m;;; that al i information provided by i! in connc l'Ti on wit h i hi~ ~uhtnitwl
(response) is tme and <lccurak'.
E. CONTINGFI\CY FEF. AND COnE O F FTHICS \\'ARRANT\':
I\CSpt.l ll d elll v.,arr ants lhat t either it. nor any principal. employee, agenL represctlt<:Hin: Llr
family membe r ha:" prumised 10 pay, and responlictH has nOL and \vil ! not pay a fc l\ t he
am ount o f whic h is co nringefl l upon alll: Tuwn of Cutkr Bay awarding the l·ontract.
respondent warrant:" t har ncither iL nm an y principal. t.'mp luyee. agen t. rt:presemmivc ha~
procured. or artl'mptcd to procun:, the contract in violation of' any of Ihe prm'isi ons of the
!\"liami-Dade County ('o ntli(~ of [ntere st and Code of Ethics Ordi na iKes . Further.
resp~)Ildent 3cknowkdgt's that a v iol miun of this warratH}' \\'ill resul l in the l~rmit1ation lIf
the contract and ttlrt('irurc o f funds palel. or tl' be paieL tll till' rcsponliCfH, i f thc respondent
i~ dlll~,cn ~()r pcrtt',n nancc oj' the contract.
Signa lllr<;' o f Ofti c ial : ______ _ ----------._--_.'
~,H llL' (lyrcJ}: ____________ _
Tilic :
Ct nsu ltanl:
Dalc:
RFQ Ii 17-06
"(;('ncral Planning S('I'\ it'cs"
~5-~fl4g,r2: 29
ikL
Cutler *&&'
APPENDIX B
NON-COLLUSIVE AFFIDAVIT
Slate of
County of
being first duly sworn, deposes and says
that:
(I) I Icshe is the, (Owner,Partner.Officer.Representative or Agent)of:
therespondent that has .submitted the attached
proposal;
{'!}Heshe is fully informed respecting the preparation,and contents of the attached
rtfooo&al and jiT°n oertincnt circumstances resnectms such.DTODOsal'
(3) Such proposal is genuineand is nota collusiveor a shamproposal;
(4) Neither the said respondent nor any of its officers, partners, owners, agents,
representatives,employees or parties in interest,including this affiant,have in any way
colluded,conspired,connived or agreed,directly or indirectly,with any other respondent or
any person to submit a collusive or sham response in connection with the work tor which the
attached proposal has been submitted,or to refrain from responding in connection with such
work,or have in any manner,directly or indirectly,sought by agreement or collusion,
communication,or conferencewith any respondent or personto fix the proposal submitted or
to secure through any collusion,conspiracy,connivance,or unlawful agreement,any
advantage against the Town of Cutler Bay,or any person interested in the proposed work
required.
Signed, sealed and delivered
In the presence of
By:
(Printed Name)
(Title)
Appendix-B Page I of2
RFQ U 17-06
"General Planning Services"
30
45
APPE1\OIX B
Sta1\: () r ----
Ss:
County or
_____ . ______________ heing first tiuly S\\'OI11, deposes and says
t ha t:
( i i I lc ::-.h~ j:-, t tlL'. (OWrlcr. Pa['ttl~r. Officer. Rq)["es~tltatiH: llr Agent) of:
__ ._. ___ ._ .. ____ . _____________ Lhe ft's po nden t thaL has submitted the a Ltached
pw pmal;
(:2) H c' shc is (lilly in fo rm~d l't~Sr~c(lng lh~ pr~paranon and contents of th e atlad1ed
p ropo~a l and of all pef£incnl l:ircun)~tanccs respc(:tjng sll~h proposaL
(3 ,1 Such pro posal is !}:L'l1uine and is 110[:l co ll usive ur a sharn proposaL
(.~} "icithcl' the said respondent nor ilny of i:; offict:rs. partners. owners. agenh .
rcpn.:~cntati\,cs. el1lp i L)ye~s or ranks in i ntere:;!. includ i ng this affiant. have in any way
colluded. consp ired, L'o nni\ cd or ag rccd, dinxtly ur j ndin.x:il y, v"ith any other respondctll or
any p~r<;on to submit a coilusi ve or sham res po nse in COrH1Cdion v,:i th the work for whicb the
aUa c hell jll'oposal has been sllhrni u ed. or to refrain li'om resjlunding in conmx:aiull wi Lh such
work. or han: in any manner, directly or indin:c !ly . stJug ht by agrcc'ment Of c()"u$ion,
CO!lllll lUicarion. or conference w ith all Y !'t'spondent or person to fix the proposal sublllittt'd 01'
((1 secure t hrough any colillsion. co nspiracy, connivance. or unlawful agreement. any
ad \'antagc aga ins t the To\.\'n of Cuticr Bay, or any pcr~on interested in the prorosl'd wu r k
requ ire d .
Sigllc'd. sealc:d and dl'li v c:rl'd
In tht: pre se nce of
Bv:
(Printed Name)
{Title)
APPClldix-B Pa~(' ! oj' 2
RFQ Ii 17-06
"G~neral Planning Sen ic~s"
~e..~'r14g)1 2 i
30
State of Florida
County of
On this _
undersigned
day of
ACKNOWLEDGMENT
2017,before me,the
Notary Public of the Slateof Florida personally appeared
and whose name(s)is are subscribed to the within instrument,and he'she they
acknowledge that he she they executed it.
WITNESS my hand
and official seal
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC.STATE OF FLORIDA
(Name of Notary Public:Print.Stamp or
Type as commissioned.)
o Personally known to me,or
o Produced identification:
(Type of identification Produced)
o Did take an oath,or
o Did not take an oath.
Appendix-13 Page 2 of 2
RFQ «17-06
"General Planning Services"
&mW2i
31
46
Cutler Sr
APPENDIX C
SWORN STATEMENT PURSUANT TO
SECTION 287.133 (3)(a)FLORIDA STATUES,ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1,This sworn statement is submitted to the TOWN OF CUTLER BAY.FLORIDA
Bv
For
Whose business address is:
And (if applicable)iLs Federal Employer Identification Number (FEIN) is:
Ifthe entity has no FEIN, include the Social Security Number of the individual signing this
Sworn statement ••S.S.%
lersLand thai a ""public entity crime" as defined In Paragraph 287.133{1)(g), Florida
Statutes, means a violation of any slate or federal law by a person with respect to and directly
related to the transaction of business with any public entity or with any agency or political
subdivision oi any other State or ol the united States,including,out not limited to. anv
proposal or contract for goods or services to be provided to any public entity or an agency or
any political subdivision of any other state or of the United Sates and involving antitrust
fraud, theft,bribery,collusion,racketeering,conspiracy, or material misrepresentation
3. 1 understand "hat "convicted" or "conviction"" as defined in Paragraph 287.133(1)fb),
Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or
without an.adjudication of guilt, in any federal or stale trial court of record relating to charges
brought by indictment or information after July 1. 1989, as a result or a jury verdict,non-jury
trial, or entry of a plea or guilty or nolo contendere.
uru
Appendix-C Page I of 3
RFQ H 17-06
"General Planning Son ices"
Mr1*'1-
32
47
APPENDIXC
S\VOR1' STATEi\IE~T PliRSL\NT TO
S[CTIOJ\ 287.133 (3 )(a) FLORIDA STATUES, 01\ PLBLIC ENTITY CRI\'lES
THIS FOR i\11\1UST B E SIGN ED A:-.JD S\\iORN TO IN THE PRESE NCE OF A NOTARY
P[)BLl C OR OTHER O FF IC IA L AUTHOR IZE D T O /\D~lINISTER 0/\ THS.
1. Thi<; S\VOnl staTeme nt i:; submitted to tile T O \\'[\ or CUTLER BA Y. I"LORI DA
Fh -----------------------------------------------------------------
~ l)1" ._--_. __ . __ . __ . __ ._----------.. _-_._--_._-------.
Whose buslIl css addres~ i~:
Alld (if appli l'abkj jl~ fl:Jeral Employer luc'ntiJicati on NUl nbc'r (FE IN) i'i: ______ __
Tfthe entit}· has no FEIN . inc lude th e So ci al Secu ri ty Ntlmber of th e indiv idu a l !>ig:ning th is
S\\orn statem C'nt .. S.S. t/
::. I undnqan u th at a ""puh li(, e ntily crime" ~I:; de lined In Paragraph 2R7.133( I )(g), Flo ri da
Slalull:s. nlL'imS a vip lation of any state or ft.'dcrallaw by a person with respeet to and dire<.:t ly
n:la ted !O the t ransaction of bus iness v, .. it h an y public en li ty or wi t h any agenc y or politic a l
subd iv is ion o f any lltl w r Sm c ,)F of (h~ l :nitcd Sta tes . induding. bllt not ~i mjted to. an:.
proposa l Of c ontract fo r goods or s ervicl','; to be provided to any public l'llti!y or an agency Lll'
an y political :-llhd i , isio n or any other ~aiHC M of 1he Unit ed Sate" and invo lving amitrust
{"raud. theft br ib ery, collusion_ racketeering_ l·tmsp iracy_ or materia l misrepre:';enlation
3. I understand tha t "coll\'i cl~d" or "co nviction'''' as defined i 11 Paragrap b 2:-\ 7.1 ~~( I )( b).
Florida Stat utes means a tinding or gtli lt o r a conviL:l ion of a p ubliC' ent i lY crime, w it h or
\,:ith ou t an ad judication of guilt in any fe de ral or stale trial COLIrt of record relating to chargl's
bl"l)'lI gh by indictme nt or information after .I lily L 1999 , as n re sult 0[' a jury verdict nO ll-jury
trial. or entr y ora rlea Or g:uil y or no]n l'on le ndert:.
Appendix -C Page I on
RFQ Ii l7-(l6
"Ge nt'l'al Pl a nning St'n'ic('s"
~8--~r 14\J,r .2 :
32
Abs
Cutter <Ba
4. 1 understand that an "affiliate" as defined in Paragraph 2H 7.133!'i Ha).Florida Statutes,
means:
A.A predecessor or successor ofa person convicted ofa public entity crime:of
B.An entity under the control of any natural person who is active in the
management of the entity and who has been convicted ofa public entity crime.1he
term "affiliate"' includes those officers, directors,executives,partners, shareholders,
employees,members,and agents who are active in the management of an affiliate.
'fhe ownership by one person of shares constituting a controlling interest in another
person,or pooling of equipment or income among persons when not for fair market
value under an arm's length agreement,shall be a prima facie case that one person
controls another person.A person who knowingly enters into a joint venture with a
person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
5.1 understand that a "person"as defined in Paragraph 287.133(0(6),Florida Statutes.
means anv natural person or entity organized under the laws or any state or ol the United
States with the legal power to enter into a binding contract and which proposes or applies to
propose on contracts for the provision of goods or services let by a public entity,or which
Otherwise transacts or applies to transact business with a public entity.The term "person"
includes those officers,directors,executives,partners,shareholders,employees,members,
and agents who are active in management of any entity.
Siiiited.sealed and delivered
In the presence:
(Printed Name)
Titles
Appendix-C Page 2 of 3
RFQ 0 17-06
'General Planning Sei-vices"
Igsgf3&Pr2!
33
48
4. I understand that all "aftl !iate" as defined in Paragrap h 2X7.133( 11(3). Florida Sta tu tes .
means:
/\. A pr~dc(;cs!'oor o r successor of a person COl1yicted of a publil' entity.' crime: or
B. An ("mily under the con trol uf any natural pt.:r:-,oIl who is a dive in the
rnanagclTlem or the entilY and who ha:--been com·icled of a public entity crime . The
term "anll iatc'" includes those 0 nieers, directors, c\ccliti vcs, partners . shareholders ,
employees , members. alld agents who are active ill the management of an affiliate.
Th~ (,wne rsil i.p by one person of shar~s constituting a con trolling interest in another
person. or pooling of ~qllipl1l~m or incoml' among pe rsons when not for fair market
va lu e unJl'r an arm's length agrl'emcnt. :ihall be a prima facie case lhat onl' pl2rson
l'lJl1lrols ano!he r person . A person \\ ho knov,.'i ngl y enters into a joinl \ enture with 11
pers(lrl who has been ClHl\'ictcd of a public ellti t y crime in Florida during the
preceding j1, months shall he considered an affiliate.
5. I utH.:kr5tand [hat a "per::,un" a~ dl'nnl'd in Pamgraph 2~7 .1 D ( I He). Flor ida Sta t utes.
ml'ans any natural re[':;'Oll or entity organized urHlcr thl2 la ws or any sta[(' or of thl' Unitl'd
States w ith the Iegai power to enter int o a bi nding contrClC! and \vh ic h pr(>p ost's or arp j ie~ !O
propose on contracts for th e prmisi o ll oj' goods or services let by a public entity. or which
othi.'rwise mltlsa cl~ or applie;; to transact bu s iness w it h a public em ity-. The term "person"
i ncl tides ttlllse om cers. d i rcdor-s. eXt~cllti "cs. p<I r!ners. s ha reilolders. em p loyces. ml'lll bl'I's .
Cilld agl'nts \vhu are a;';ij\l~ in l1l a nagCt11l'nl of any l'm ill'.
S igned . scaled and d l'liver~d
[n ll'l l' presence:
Ry:
( Pr i n ted N a 111(,)
(Title )
Arrl2ndix-C Pag l' 201':3
RH) Ii (7-00
"(;,~ncrilJ ()Ja.nning S"'Tices"
~9-'trr~g,r :! 33
State of Florida
County of
On this day of
Cutler S#
ACKNOWLEDGMENT
2017. before me. the undersigned Notary Public
Of the State of Florida personally appeared
and whose rtame(s)isare subscribed to the within instrument, and he'she.they acknowledge
that he she/they executed it.
WITNESS my hand
and official seal
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC.STATE OF FLORIDA
(Name of Notary Public: Print,Stamp or
Type as Commissioned.)
o Personally known to me: or
o Produced identification:
(Type of Identification Produced)
0 Did lake an oath,or
o Did not take an oath.
Appendix-C Page 3 of 3
RFQ S 17-06
"General Planning Services*
§B^f%»f21
34
49
ACK!\'OWLEDGMEl\T
State 0 r Florida
County of ___ _
On thi:-. day of . 20 I 7, bctclrc me. the undersigned Notary Public
or the Slale oi" Florida personaH y appearcd _______ _
and Whl)~C name(s) is iare suhscribed i t) th e \vili1in instrumenL an d ht~:'she i they ackllowkdge
!hat he/sheithev execllted it.
\V ITi\i L SS my' hand
and offi cna i sea!
NOT ARY PU L~LlC
SEAL OF OFFlC L:
- - -
NOTARY PUBLIC. STATE O F FLORIDA
(Name of Nota!'.y Public: Prim, Stamp or
Type as COlTlmissioned.)
o Persona Ily known jo me: or
o Produced idenr iticat"ion:
(Type of [d ent iliGili on Prmllli.:ed)
o Did lak l' an oath. or
o Did not ta ke an oath.
APPL~tldix-C Page' 3 o f 3
RFQ# 17-(10
"G enerlll Plallll ing St'ryil-~s"
g/}"'l'l'r ~9" r ~ i
34
CONTRACT FOR GENERAL PLANNING SERVICES
ATTACHEMENT B
NON-EXCLUSIVE PROFESSIONAL SERVICES,TOWN OFCUTLER BAY AND
CALVIN GIORDANO &ASSOCIATES,INC
35
31 of 49
50
CONTRACT FOR GENERAL PLANNING SERVICES
ATTACHEMENT B
NON-EXCLUSIVE PROFESSIONAL SERVICES. TOWN OF CUTLER BAY AND
CALVIN GIORDANO" ASSOCIATES. INC
31 of 49
35
NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT
"GENERAL PLANNING SERVICES"
CONTINUING PROFESSIONAL SERVICES
THIS AGREEMENT,made and enteral into this _/S day of AC^ifm hesu2D\l between die Town
of Cutler Bay.hereinafter referred to as "the'Town."and.Calvin,Giordano &Associates,Inc..
hereinafter referred to as Consultant;
RECITALS:
Whereas, this shall constitute a continuing contract pursuant to Section 287.055. F.S.
Now therefore,in consideration of the promises and the mutual covenants hereincontained,the parties
agree as follows:
1.Fhe .specific nature of the sen-ices so be provided by Consultant are outlined in Exhibit "A"attached
hereto and incorporated herein,andare further outlined inthetext ofTown's RFQ ti H-06.
2.For services performed in accordance with the provisions of paragraph one above and Section II
below,the Town shall pay Consultant in accordance with the terms and conditions more fully setout
In Sections V and VI.
SECTION I —TOWN OBLIGATIONS
The Town agrees that the Town Manager or his authorized designee shall furnish to the Consultant any
plans and other data readily available in the Town files pertaining to the work to be performed under this
Agreement.Information shown on such plans or data shall be that which has been made available to the
Town,and shall be provided to the Consultant.Such information is furnished by the Town without
guarantee regarding its reliability and accuracy.The Consultant shall be responsible for independently
verifying such information if it shall be used by the Consultant to accomplish the work undertaken
pursuarrt to this Agreement.The Consultant may be compensated for any necessary verification work
requested by Town,subject to the express written authorization ofthe Town.
fhe Town reserves the right to certify the accuracy of information provided by the Town to the
Consultant.When such certification is provided in writing,the Consultant shall not be compensated for
independent verification ofsaid information.
SECTION II —PROFESSIONAL SERVICES
(a)Consultant shall perform professional services for the benefit of the Town in connection with and
as envisioned in the Town's RFQ #17-06 General Planning Services.The consultant shall be
issued Purchase Orders by the fown as the need Ibr services arises,covering in detail the scope,
time lor completion and compensation Ibr the work to be accomplished.In case of emergency,
the Town reserves the right to issue oral authorization to the Consultant with the understanding
that written confirmation shall follow-immediately thereafter.
RFQ #17-06
"General Planning Services"
Page I of i4
32 Of 49
36
51
NON-·EXCLusrVE PROFESSIONAL SERVICES AGREEMENT
"GENERAL PLANNING SERVICES"
CONTI!NUR!'4G PROFESSIONAL SERVICES
T!!IS AGREEMENT. made and entered into this /..5 dav of A{,vt"m&"-"l...2D17 between the Town
or Cutler Bay. hl~reinafteT referred 10 as "th~ 'lown." • and. Calvin, Giordanu & A.~snciates, Inc. .
here~nancr referred to as ('onsultant:
RECITALS:
\\·hereas. this shall constitute-a cnntinuin!-t contract pursuant to Section 287.055. f.S.
N(~\\ therefore. in c()nsidl~ralion of IIlL: promist~s ,md the mutual covenants hei'cin contained. the parl.ic~
u~n::c as f()llow~:
I. The specific nalt!ft: of the ~t:rvices 10 b .... provided by Consulmnt are outlined in Exhihi! "A" altached
hereto and incorporated herein. and al'c fUl'lhcr outlined in the lext of Town's RFQ Ii j"7 -U6.
Fur ~t:nicl:s perfllrnled in accordance with the provisions or paragraph one above and Section I I
bcitm. the Town ~hall pay Consultant in accordance with the terms and conditions more flllly set out
in S~ctions V and VI.
SIi:CTlOI'i I -TOWN OBU(.ATlONS
The Town agrees that the Town \1anagcr or his authorized (k-signce ~h<lll furnish to Ihe Consultant any
plans and other Jala readily available in I.hclown files pertaining to ihe work to be performed under this
Agrct;!ment. Information shown on such plans or data shall be that which has been made available to the
Town. and shall bl' provided to the Consultant. Such information is furnished by the T 0\\'11 wilhm.!l
g.uarantee regarding its reliability and acclIl'acy. The Consultant shall be responsible for independemly
verifying such information if it shall be llsed by the Consultant to accomplish the work undertaken
pursuant to this Agreement. The Consultant may be compensated ti)!' any neccsSRI} verification worl
requested by TO\\-,I1. subject to the express written authorization of the Town.
The Town reserves thc right to cenit)' the accuracy or information provided by the Town to the
Consultant. V\.'hen such certification is provided in writing. the Consultant shall not be compensated for
independent verification of said intormation.
SECTION 11-PROFESSIONAL SERVICES
(a} Consultant shall perfoml professional services for the benetit of the Town in Cllllllt'Ction with and
as envisioned in the Town's RFQ # 17-06 General Planninl!. Services. The consultant shaH be
i.ssucd Purchase Orders by the Town as the need for services arises, covering in detai: the scope.
time for completion and compensation rur the work to be llCeOOlplishetL 111 ell:,;e or cmergenc).
the Town reserves the right to issue oral authorization to the COllsu!tant with the understanding
that wriucli (;ontirmation shall follow immediately thcrcallcr.
RFQ #l7-06
"'General Planning Services"
Page I of i4
32 of 49
36
The Consultant shall submit a proposal upon the Project Manager's request prior tothe issuance
of a Notice to Proceed.No payment shall be made for the Consultant's time or services in
connection whh the preparation ofany such proposal.The Town shall confer with the Consultant
before any Notice to Proceed is issued to discuss and agree upon tlie scope,time for completion,
andfeefor services tobe rendered pursuant tothisAgreement
(b)In connection with professional services to be rendered pursuant to this Agreement,the
Consultant furtheragrees to:
1,Maintain an adequate staff of qualified personnel on the work at all times to ensure its completion
within the term specified in the applicable Notice to Proceed,
2.Comply with any Federal,State and local government laws,ordinances,processes,standards,
rules,orders,etc.applicable tothe work.
J.Cooperate folly with the Town in the scheduling and coordination ofall tasks and phases ofthe
work.
4;Prepare necessary documents,as required or requested,for all applicable agencies including
regulatory requirements and permits.
5.Report the status ofthe work to the Town upon request and hold pertinent data,calculations,field
notes,records,sketches,procedures,proposals,records,and other work products open to
inspection oftheTown.
6 Submit for Town review computations,sketches,and other data representative of fhe work's
progress at the percentage stages ofcompletion which may be stipulated in the applicable Notice
to Proceed Submit for Town approval the final work products upon incorporation of any
modifications requested by the Town during any previous review-
7.Be available at all reasoaable times for general consultation and advice through the effective tenn
ofthis Agreement
8 Confer with the Town at any time during the further development and implementation of
improvements for which the Consultant has provided professional services as to interpretation of
plans and other documents,correction of eirors and omissions and preparation ofany necessaiy
plan thereof-The Consultant shall not be compensated for the correction oferrors and omissions
to the eadent that those mora and omissions are die responsibility ofthe Consultant
9*Perform all services ina competent and skit Jed manner.
CTiTrfON lit -CTB1MJLE OPWORK AND TIME EOK COMPLBTIQS
fa)The Town shall have the sole right to determine assignment of work and on which units or
sections of the work the Consultant shall proceed and to what order.Wntten Purchase Orders
issued by the Town shall cover in detail the scope,time for completion and intent ofrequested
services and shall serve to authorize the assignment ofwork outlined in ffxhibit«A *or referenced
in paragraph Iof the Recitals tothis Agreement
RFQ#17-Qt
"General Planning Services"
Page 2of 14 37
33 of 49
52
The Consultant shall submit a proposal upon the Project Manager's request prior to the iBsuam:e
of a Notice to Proceed. No payment shall be made for the Consu1tan!:'s time or services in
connection with the preparation of 8D)' such proposal. The Town sbaJJ confer with the Consultant
before any Notice to Proc:Ieed is issued to discuss and agee upon the seope, time ,. completion.
and me for services to be rendered pursuant to this Agreement.
(b) In connection with professional servii:leS to be rendered pursuant 10 this Agreement; the
Consultant further agrees to:
,. Maintain an adequate staff of qualified personneJ on the work at all times to ensure its completion
within the term specified in the applicable Notice to Proeecd..
2. Comply with any FederaJ, StId.e and local government laws, ordimm<:es, processes~ standards t
rules, orden. ele. appHc:able to the WUJk •
. 3. Cooperate fUUy with the Town. in the soheduUng and coordination of all tasks and phasea of the
work.
4. Prepare necessmy documents, as required or requested. for aU applicabJe agencies including
regulatory requirements and permits.
S. Report the status ofdle work to the Town upon request and hold pertinent data, ealculations. field
DOtes, records, sketches. procedures. proposals, reeords, and other work products open to
inspection of the Town.
6. Submit for Town review computations, skctohes, and other data representative of the work's
progress at the perceatage stage& of completion which may be stipulated in the applicable Notice
to Prooeed. Submit for Town approval the final work prodllClS upon incorporation of any
moditiQ1tfons requested by the Town during 80)" previous review.
·7. Be availabJe at aU reasonable times far general consultation and advice through. the effeetiw term
oftbis Agreement. .
8. Confer with the Town It any time during the further development IUId implementatiOD of
bnprovemC1lts for wbicb the Consultant bas PRJvided professional services as to interpretation of
plans and other dcc:uments,. cormotion of errors: and omissions and preparation of IPlf necessary
plan thereof. The Consultant shall not be compensated for the <:orrection of errors and omissions
to the extent that those erron; and omiS$ions are the respoll$i.bility of the Cousultant
9. Perfonn aU services in a c:ompetentand skilled manner.
SECTION m -SCBEDULE 01' WORK AND TIME BOa COMPLETION
(a) The Town sball have tho sole right to determine assignment of work and on which unit! or
sectiOD$ of the work the Consulfant $ball pt'O(:eed and in wllat order. Written Purchase Orders
h;sued by the Town sball cover in detail the scope. time for completion and intent of requested
services and shall scrw to authorize the assignment of'work outlined in &Jlibit "N" or referenced
in paragraph I of the Recitals to this AgMemenL
RFQI17·06
"'GeDCral Plmmm,g Service5"
Pap 2 of 14
33 of 49
37
(b)The services to be rendered by the Consultant for each section of the work or upon the
assignment,shall commence upon receipt ofa written executed Purchase Order and/or a notice to
proceed (the"NTP')from theTown subsequent tothe execution of the Agreement,and shall be
completed withinthetime stated inthe Purchase Order ortheNTP.
(c) A reasonable extension oftime shall be granted intheeventthere isa delay onthe part of the
Town In fulfilling its part of the Agreement or should a Force Majeure,as defined in Section IV
hereof,render performance ofthe Consultant's duties impossible.Such extension oftime shall not
be cause for any claimbythe Consultant for extra compensation.
SECTION IV-FORCE MAJEURE
(a)Force Majeure shall mean an act of God,epidemic,lighting,earthquake,fire,explosion,
hurricane,flood or similar occurrence!strike,an act of public enemy,or blockade,insurrection,
riot general arrest or restraint of government and people,civil disturbance or similar occurrence,
which has had or may reasonably be expected to have a material adverse effect on therights and
obligations under this Agreement,and which,by the exercise ofdue diligence,such parties shall
not have been able to avoid.Such acts or events DO NOT INCLUDE inclement weather (except
as noted above)or the acts or omissions of subconsdtartts/subcontrectors,third-party
consultants/contractors,materialmen,suppliers,or their subcontractors,unless such ads or
omissionsareotherwise encompassed bythe definition set forth above.
(b)No party hereto shall be liable for its failure to cany out its obligations under the Agreement
during a period when such party is rendered unabfe,in whole orin part,by Force Majeure to
cany out such obligations,but the obligation of the party or parties relying on such Force
Majeure shall be suspended only during fhe continuance of any inability so caused and for no
longer period of said unexpected or uncontrollable event,and such cause shall,so far as possible,
be remedied withall reasonable dispatch.
(c) Itis further agreed and stipulated that the right of any party hereto to excuse its failure to perform
by reason of Force Majeure shall be conditioned upon such party giving,to the other party or
parties,written notice of its assertion that a Force Majeure delay has commenced within ten (10)
working days after such commencement unless there exists good cause for failure to give such
notice,in which event failure to give such notice shall not prejudice any party's right tojustify
any nonperformance as caused by Force Majeure unless the failure to givetimely notice causes
material prejudice tothe other party or parties.
SECTION V—COMPENSATION
(a) TheTown agrees to pay and the Consultant agrees to accept,for satisfactory performance,as
determined soley bythe Town ofservices rendered pursuant tothis Agreement,including workas
stipulated by Section II -Professional Services,and all preliminary andfor incidental work
thereto,fees computed in accordance with Exhibit "B"the negotiated schedule ofrates,a copy of
whichis attached hereto,orasotherwiseset forth inthe Purchase Orderforfhespecificwork.
(b)Reimbursement for the reasonable andnecessary expenses of fhe Consultant for postage,copying,
long distance telephone calls,document reproduction,and authorized travel may be provided in
accordance with the Purchase Order.
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(b) The services to be rendered by the Consultant tbr eac:h MctiOR of the work or upon the
assignmenft shall COl'l'lIneDCe upon receipt ofa written executed Purchase Order and/or a nodce to
proceed (the "NTP") fi'om the Town subsequent to the execution of the Agreement. and shall be
eornpleted within the time stated in the Purchase Order or the NTP.
(c) A reasonable extension of time shall be sramedin the event tbi:re is a delay OD the )JIIrt of the
Town in ftIlfiJJing its part of the Agreemem or should a Fotce M~eme, as defined in Section N
hereof; render performance of the Consultant'S duties impossible. Such. extension of time shall not
be cause for any claim by the Consul'Wlt for extra compensation.
SEmoN IV -fOBClMNJUU
<a> Force MlQeure shall. ntem an act of Ood, epidemic, Ji,ghtin,g,. eanhq~ ~ explosion.
hurricane, flood or similar occurrence, strike, an act ofpubJic enemy. or blockade, insnrtecti()n.
riot, peraI arrest or restraint of government and peopJ~ civil disturbance or similar occurrence.
which has bad or may reasonably be expected to have a material 8dveae effect on the rights WId
obligations under this Agreement, and which, by the exercise of due diligence.· such parties shall
not baYe·been abJe to avoid. Such acts or evems DQ NOT INCLUDE inclement weather (except
as noted above) or lbe acts. or omisslo. of subconswtantslsubcoritractors. third-party
cOO8ultantsicontractors. materialmen. suppliers. or their $ubconb"actorS, unless such acts or
omissions are otherwise encompassed by the·definition set forth above.
(b) N~ party hereto sbaU be liable fur its ftdrUle to c:any out its obHgations Uoder the Agreement
during a period when such party is renden:d unable~ in whole or In part, by Poree Majeure to
cany out such obligations, but the obligation of the party or parties relying on such Force
Majeure shaU be suspended only during the continuance of any inability so caused and for no
longer period of said unexpected or uncontrollable event, and such cause shall. so far as passible,
be remedied with aU reasonable dispatch.
(c) It is further asteed and stipulated that the right of' any party hereto to excuse its finlure to perform
by reason of Ferce Majellte ahall be conditioned upon sudt party giving, to the other party or
parties, written notice of its assertion that a Force M~ del~ bas commenGed within ten (10)
working days after such CDIJIJDmCement, un1e.ss there exists good cause fix" fiill.ure m give such
noUce, in which event t'ail~ to give such nolic:e sbaJJ not pi-qiudiee any Ilf1lVP$ right to justify
any non-perf'onnance as CBUSed by Fon:e Migeure unless the i8ilure 10 give timely notice C8.U$e$
material pR'Judice to the other part;y or parties. !
SECTION V-COMPENSATION
(a) The Town agrees to pay and tbe Consultant agrees to accept, for satisikctory performance, as
determined soley by the Town of services rendered pursuant to this Agreement, lnc:luding work as
stipulated by Section U -Professional Services, and all FeIimln8l)' and/or incidental work
tbereto, fees c:omputed in aooordaru:e: with Exhibit '".. the negotiated sehedule of rates. a copy of
which is attached hereto, or 8$ otherwile set forth in the Purehase Order for the spdfic work.
(b) Reimbursement fur the reasonable and necessary expenses of the Consul1ant for pOs1age. copying.
hmg distance telephone calls. docwnent reproduction, WId Budtorizcd traw1lllaY be provided in
accordance with the Purchase Order. .
RFQ#17-06
"Omeral p_tog Service ... '
Pllse 3 ofl41
340149
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SECTION VI—PAYMENTS
Unless negotiated andotherwise agreed to, theTown shallmakemonthly foepaymentstothe Consultant,
computed in accordance with Section V, forallwork performed during fhe previous calendar month for
work which has been assigned by Town to Consultant The Consultant shall submit duly certified
monthly invoices to the Town in the amount due for services performed to date and including any
previously authorized reimbursable expenses incurred during the month.Forlumpsum assignments,
invoices shall be based upon the percentage of work completed at invoice date.Invoices shall be
processed pursuant to Section 218.70,Florida Statutes,
SECTION VU—SUBCONTRACTING
The Consultant shallnot subcontract,assignor transferanywork underthis Agreementwithoutthe prior
writtenconsent oftheTown. When applicable andupon receipt ofsuchconsentinwriting the Consultant
shall causethe names of the firms responsible for the major portions of each separate specialty of die
workto be inserted inthe pertinent documents or date.Any sub-consultant shallbe subjectto all terms
and conditions of this Agreement All insurance certificates pertaining to such subconsultants shall be
provided tothe Town upon issuance ofa Purchase Order orNTP.
SECTION VIII—EXTRA WORK
In the event extrawork and/or expenses are necessary due to changes requested after the applicable
portion of the work is approved by the Town,such extra work shall bethe subject of an additional
Purchase Orderoramodification ofthe original Purchase Order.
SECTION K-APPROVAL
The Town agrees,within thirty (30)days after delivery,to approve,reject,or return with indicated
suggested revisions or recommendations,all schedules,submittals or other written communications
submitted bythe Consultant tothe Town for approval.Such approval,revisions,or recommendations fay
fhe Town shall not relievethe Consultant of responsibility for the completeness or correctness of the
work.
SFmONX-RICHT OF DECISIONS
(a)All services shall be performed fay the Consultant to the satisfaction of the Town's Project
Manager who shall decide all questions,difficulties,and disputes of whatever nature,which may
arise under orby reason of this Agreement The monitoring of fhe prosecution and fulfillment by
the Consultant ofthe services hereunder,andthe character,quality,amount andvaluethereof,are
within the Project Manager's authority,fhe Project Manager's decision upon all claims,
questions,and disputes shall be final,conclusive,and binding upon fhe parties hereto unless such
determination is arbitrary or unreasonable*
(b)Adjustments of compensation and time for completion of services hereunder because of any
major changes in the work that might become necessary or be deemed desirable,as the work
progresses shall be left to the absolute discretion of the Project Manager.In the event that the
Consultant does not concur with the decisions of the Project Manager,fhe Consultant shall
present any such objections in writing to the Town Manager.The Project Manager and the
Consultant shall abide by the decisions of the Town Manager unless arbitrary or unreasonable.
This paragraph does not constitute a waiver of either party's right to proceed in a court of
competent jurisdiction,subject tothe standards set forth above.
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"GeneralPlanningServices"
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SEenON VI-PAYMENTS
Unless negotialed and otherwise asreed to, lite Town sbaIJ make monthly fee payments to the Consul_
computed in accordance with Section V. tor all work perfonned duriDg the previous calendar month for
work which has been assigned by Town to ConsuitanL The ColI$ultant shall submit duly certified
monthly invoices to the Town in the amount due for servIces perfonned to date and including any
previously authorized teim~rsable expensas incurred during the JJlonth. For lump sum assignments,
invoices shall be based upon the per<:~ of work completed at invoice date. Invoices· shall be
processed pursuant to Section 218.70. Florida Statutes.
SECTION yo -SUBCON'l'RACTING
The ConsuHant shall not subcontract. assi,ln or transfer any work under this. Agteement without the prior
written consent of the Town. When applicable and upon JUeipt of such cmJSEmt in writing, 1he ConsuJtant
shall cause dte names of the firms responsible fur lite ma.jor porIiOIl$ of each sepIII'IIb: specialty of the
work to be Inserted [0 the pertinent doeuments or daIa. Any sub-con.sultant sbaJJ be subject to aU tenas
and conditions of this Agreement All insuJ'aIWII: certificates pertaining to suob $UbcoDSultants shall be
provided tD the town upon issuance ofa PuJebase Order or NTP.
SECTION vm -EXTRA WORK
In the event extra work and/or expenses are necessaty due to changes req~ted after the applicable
portion of the work is approved by the Town, sueb eldnl work shall be the subject of an additional
Purchase Order or a modificadon oflhe original Purchase Order.
SECTION IX-APPI!!VAL
The Town al'"s, within thirty (30) days after delivery, to approve, reject. or return with indicated
suggested revlsiOM or recommendations, an scbedules.. submittals or other written communications
submitted by the Consullant to the Town for Ipproval Such approval, revisioJ1$, or recommendations by
the Town shall not reUeve the Consultant of responsibili~ for the compfeteness or correctness of the
work.
gCDONX-BlGBTQII' DECISIONS
(a) All services $ball be parfurmed by the Consultant to the satisfimtion of the Town's Project
Manager who sball decide all questions. difficulties. and disputes ofwbatever nature, which may
arise under or by reason of this Agreement. The monitoring of the prosecution and fulfillment by
the Col.18Ultant oftbe services hereunder, and the cbaracter. quality. a,mount and value thereof. are
witbin the Project Manager's authority. The Project Manager's decision upon all (Itaim&,
questions, and disputes shall be final, cordusive~ and bindin& upon the parti .. hereto un)eA sueb
determination is arbitral)' or UftNUOllabJe. .
(b) Adjustments of compensation and time for completion of services hereunder because of any
major changes in the work that might become neCessary or be deemed desirable, as the work
prosre.ssa sbaH be Jeft to the absoJute disen1ltion of the Project Mmmger. In the event lhat the
Consultant dolllS not concur with the decisions of the Project Manager, the Consultant shall
present any such objections in writing to the Town Manager. The Project Manager and the
Consultant ,bill abide by the decisions of the Town Manager unless arbfUary or unreasonable.
This parappb does not coostiture a waiver of either patty~s right to proceed in a court of
competent jurisdiction, subject to the sbmdards set forth above.
RFQtl17-06
"General Planning Serri.'
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SECTION XI~OWNERfiHIPOFlMICIIMENTS
All reports,tracings,plans,specifications,maps,contract documents,designs,andfor other data (the
"Documents")developed by the Consultant pursuant to this Agreement shall become the property offoe
Town without restrictions or limitations upon their use and shall be made available by the Consultant at
any time upon request by theTown*Reuse ofsuch Documents by the Town for any purpose other than
that for which prepared shall be at the Town's sole risk,When each individual section orassignment of
work requested pursuant to this Agreement is complete,all of fhe above Documents shall be delivered to
the Town.The level ofinfoiniation required to be provided atthe completion ofan assigned task shall be
specified within the Purchase Order authorizing fhe work.
SECTION XH—REUSE OF DOCUMENTS
The Consultant may reuse date from other sections of die work included in this Agreement provided
irrelevant material is deleted,The Town shall not accept any reused data containing an excess of
irrelevant material which has no substantial connection with the applicable portion ofthe work.
SECTION Xm—NOTICES
Any notices,reports or other written communications from the Consultant to the Town shall be
considered delivered when posted by certified mail ordelivered in person tofhe Project Manager.Any
notices,reports or other communications from Ihe Town to fhe Consultant shall be considered delivered
when posted try certified mail to foe Consultant atthe last address leftonfile with fhe Town or delivered
in person tosaid Consultant or die Consultant's authorized representative.
SECTION XIV —AUDIT RIGHTS.RETENTION OFRECORD?
The Town,the Florida Department of Community Affairs,the U.S.Department of Housing and Urban
Development,the Comptroller General of foe United States,and any of their duly authorized
representatives reserves the right to audit the records of the Consultant related to this Agreement at any
time during foe prosecution ofthe work included herein and for a period ofthree years after final payment
is made*The Consultant agrees to provide copies of any records necessary to substantiate payment
requeststofheTown.
The Consultant shall retain all records relating to this Contract for four (4)years after fhe Town makes
final payment andallotherpending matters are closed,
SECTION XV-PROHIBITION AGAINST CONTINGENT FEES
The Consultant warrants that no companies or persons,other than bona fide employees working solely for
the Consultant have been retained or employed to solicit or secure this Agreement or have been paid or
guaranteed payment of any fees,commissions,percentage fees,gifts or any other considerations
contingent upon or resulting from the award or making of this Agreement The Consultant also warrants
thatno Town personnel,whether full-time or part-time employees,or officers,hasorshallbe retained or
employed in any capacity,bythe Consultant orthe Town authorized subconsultants,to accomplish the
work contemplated under fhe terms ofthisAgreement Forbreach or violation of this warranty,the Town
shall have therightto annul this Agreement without liability.
RFQ#17-06
APlanning Se
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SICTIONII-OWNEIlSHJPOfDOQJMlNTS
AU mporflI. ~ pians, S~ RI8p5, COJJtract documems. deai,gns, andIGr other data (the
·'DOOUIIWllf.JII) developed 'b1 the Consultant pursuant to this A~ shall become 1he p~ of the
Town without res1r1ctions or limitations upon their use and sIteIJ be made allailable by the ConsuJIaot at
allJ time upon AIql1e8t by the Town. Reuse of Sl1Cb Documencs by the Town fM any purpose other than
that for which prepared shall be at tbe Townts sole risL When oaah fndividuaJ sccdoD or assipment of'
work requeau,d put8U8Ilt to this Asreem-is complete, .n oftbe above DoeumeJds 8bal1 be deJlveNd to
the Town. 'l1Ie Jew] ofintormation required to be pnwided at 1he camp'" ofan assianed task shan bet
specified within the Parohaso Order authorizill8 tbe work.
SICDON m -BIIlSI OF DOCUMENTS
The CousultaDt may reuse data tom other secdons of the work included iu this .A@reement provided
im:loWUlt material fa deleted. The Town 8baD not accept any reused data containing an excess of
irre1mmt materia) wbich bas no substantial connection wjlb the applicabJe portion of the work.
SECTION XDI-NOTlaI
Any noti_ reports or other writ:bln oommunieations fi'om the Consultant to the Town shall be
cmISidered deliVlm.'d whim posted by c:erd8ed .n or defi\'fRd In penon to the Project Manaaer. Any
notices. RlpOl15 or other ~ ftum the Town to the ConnJtant shaD be considered clellynd
when posted by critted mail to the Consu1tat at the Jest addras left on file with the Town or cleHwred
in penon to said ConsuJ1aat or the Consultant's au.thodad reprell8ft1ative.
SECTION XIV -'VDIT RJGHTS.llQ'IN1'ION Ol!!!':Olml
The Town, the Florida Department of CommunitY Aft'aim. 1be U.s. ~ of Housing IJld Urban
DeveJopmmt. the CampboJJcr Gemmd of tim United States, _ any of their duJ)' authorized
repre&eilratives dSel'Ve8 the right to audit 1be mcorda or the Consu.hant relakd to 1hia Agreement at amy
time duriDg the prvseeutlon of the work fnohJded hmBiD lUId fora period ofthMyears 6r1inal payment
is made. The Consultant acrees to provide copies of any records nec:esI8I7 to 81Ibstantiate payment
requosf8 to the Towu.
The Consultant sbalJ main all NCOrcIs. relating to this Contract for four (4) ytanI after the TGWR makes
finaJ payment and all other pencUng matIerI are closed.
PenON XV -.PB.OIIIIUTION $\GAINS'l CONTINGENT DES
The Consultant warrants that no companies OfpeJlODS. otherdlan bona fide empIoy_ working solely for
the Ccmsubant have been retained Of employed to soUcit or secure this A,greernent or haVe been paid or
guarameed payment of 111)' tees~ commissions. ~ fees. gifts or any other considerations
continaent upon or cesulting &om the award or makiDg offhis Agreement. The Consultant allo warrants
that no Town personnel. wl1ether fblJ..tRae or part-time employees, or oftlcers.. bill or shaJ) be retained or
employed ia any capacity, by the 0msuItant or tile Town authorized subocmsul1mtB, to accompli1h the
work comempIated unCIerthe terms ofdlia ~t. For breach or mlatiOD ortis wat'III1tJ. the Town
sball have the _ to annul this Agreeme:ntwitbout UabiJit¥.
RFQt17.(J6
"General PJIIIIIin8 Services"
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SECTIONXVI—TERMINATION OF T^SACRRRMENT
(a)This Agreement may be terminated,in whole or in part,in writing,by either party in the
event of substantial failure by the other party to fulfill its obligations tinder this
Agreement through no fault of the terminating party,provided that no termination may be
effected unless the other party is given:(1)not less than ten (10)calendar days written
notice (delivered by certified mail,return receipt requested)of intent toterminate;and (2)
an opportunity for consultation with the terminating party prior to termination,If
termination for default of the Consultant is effected by foe Town pursuant to paragraph
(a),Consultant shall be paid only for all work satisfactorily completed prior tothe notice
of termination.Consultant shall remain liable for the damages,if any,caused by its
default
(b)This Agreement may be terminated,in whole orin part,in writing,bythe Town for its
convenience,provided that the Consultant is afforded the same notice and consultation
opportunity specified in paragraph (a)above.Only Town has the unilateral right to
terminate for its convenience.Consultant recognizes that other covenants of the
Agreement serveas consideration for andsupport this unilateral right ofTown.
If termination for convenience is effected by the Town,an equitable adjustment in
compensation payable to Consultant shall be made, which equitable adjustment shall
include a reasonable profit for services or other work already properly performed prior to
the notice of intentto terminate forwhich profit has not been already included in an
invoice*For any such termination for convenience,the equitable adjustment shall
provide for payment to the Consultant for services rendered and expenses incurred prior
to receipt of fhe notice of intent to terminate,in addition to terminationsettlement costs
directly and reasonably incurred by the Consultant relating to commitments (e.g.,
suppliers,subcontractors)whichhadbecome irrevocable prior to receipt of the notice of
intent to terminate.Except as expressly stated abovein this paragraph (b), Town shall
haveno farther liabilityto compensate orpay Consultant.
(c)Upon receipt oftermination action under paragraphs (a)or(b)above,the Consultant shall
(I)promptly discontinue all affected work (unless the notice directs otherwise)and (2)
deliver or otherwise make available totheTownall data,drawings,reports specifications,
summaries and other such information,asmay have been accumulated by the Consultant
in performing this Agreement,whethercompletedorin process.
(d)Prior to termination,theTownmaytakeoverthe work and may award another party an
Agreementto completethework described inthisAgreement.
RFQ#l7-06
"GeneralPlanningServices"
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SECTION XVI -UBMINATlONOF IUlSAQIElMEN1
(a) This Agreement may be terminated. in wbole or in part. in writing, bY either party in the
event of substantial fililure by the other party 10 fidflU its obJigalions under this
Agreement througb no fault of the terminating party, provided that no terminadon may be
eRected unless the other party js given: (1) not less than ten (10) adendar days written
notice (delivered by certified mail, retum receipt requested) of intent to terminate; and (2)
an opportunity -fur consultation with the terminating party prior to termination. If
te.rminadoa fur default of the Consultant is efl'ected by the Town pursuant to paragraph
(a1 Consultant shan be paid only for all work satisfaetoriJy completed prior to the notice
of termination. Consultant shan remain liable for the damages, if any, caused by its
defilult.
(b) This Acrecment may be tenninated, in whoJe or in part. in writing, by the Town for its
cORvenience, provided that the Consultant is afforded the same notice and consultation
opportunity specified in paragraph (a> above. Only Town has the unilateral right to
terminate for its convenience. Consu1tant recognizes that other covenants of the
Agreement serve 8$ consideration for and support this unilateral right of Town.
If termination for convenience is effeeted by the Town. an equitable adjustment in
compensation payable to Consultant shan be made t which equitable adjustment shall
include a reasonable profit for services or other work a1ready properly performed prior to
the notice of intatt to terminate for wliidJ pmfd has not been already included in an
invoice. Por any sucb termination for o:.nveniCRCe, the equitable adjustment shall
provide for payment to the Consultant for services rendered and expenses incurred prior
to receipt oftbe notice or intent to terminate. in addition to termination settlement costs
directJy and reasonably incurred by the Consultant relating to commitments (e.g.,
suppJiers, subcontractors) which had beoome irrevocable prior to receipt of the notice of
intent to tetminate. Except as ex)M'eSSly stated above in this paragraph (b), Town shall
have no fbrther JiabUity to compensate or pay Consultant.
(c) Upon receipt of termination action under paragraphs <a) or(b} above, the Consultant shall
(1) promptly discontinue all affected work (unless the notice directs otherwise) and (2)
deliver or otherwise make available to the Town all data, drawings, reportS specifications,
summaries and other such information, as may have been accumulated by the Consultant
in performing this Agreement, wbetherc:omp]eted or in process.
(d) Prior to termination. the Town may take over the work and may award another party an
Agreement to complete the work described in this Agreement.
RFQ1n7.06
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Page6ort4
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(e) If, after termination for failure ofthe Consultant to fulfill contractual obligations,under
paragraph (a) above, it is determined that the Consultant had not failed to fulfill
contractual obligations,the terminationshallbe deemed to have been for the convenience
ofthe Town.Insuch event,adjustment ofthe contracted price shall be made as provided
in paragraph (b) above.
(f) The parties may also terminate this Agreement by mutual written agreement
SECTION XVII—DURATION OF AGREEMENT
This Agreementshallremainin full force andeffect fromexecutionasstatedin RFQ#17-06,Section4.1,
and for an uncertain term thereafter asa continuing contract,subject to termination under Section XVI.
SECTION XV1II-PDBLICRECORDSLAW
a+Contractor agrees to keep and maintain public records in Contractor's possession or
controlin connection with Contractors performance underthis Agreement Contractor
additionally agrees to comply specifically with the provisions of Section 119.0701,
Florida Statutes.Contractor shad ensure that public records that are exempt or
confidential andexempt from public records disclosure requirements arenot disclosed,
exceptas authorized bylaw,forthe duration ofthe Agreement,and following completion
ofthe Agreement untilthe recordsaretransferredto the Town.
b.Upon request from the Town's custodian of public records,Contractor shall providethe
Town withacopy ofthe requested records orallowthe records to be inspected orcopied
within a reasonable time ata costthatdoesnot exceedthe cost providedby Chapter119,
Florida Statutes,oras otherwise provided by law.
c. Unless otherwise provided by law,any and all records,including but not limited to
reports,surveys,and other data and documents provided or created in connection with
thisAgreementareand shall remain the property oftheTown.
d+Upon completion of this Agreementor inthe event of termination by either party,any
and all public records relating tothe Agreement inthe possession ofthe Contractor shall
be delivered by the Contractor to the Town Manager,at no cost to the Town, within
seven(7)days. All such records stored electronically by Contractor shallbe delivered to
theTownina format thatis compatible withtheTown's information technology systems.
Once the public records have been delivered upon completion or termination of this
Agreement,the Contractor shall destroy any and all duplicate public records that are
exemptor confidential andexempt from public records disclosure requirements.
e*Any compensation due to Contractor shall be withheld until all records are receivedas
provided herein.
f.Contractor's failure or refusal to comply withthe provisions of this section shall result in
the immediatetermination ofthisAgreementby theTown.
RFQ#17-0*
"Genera!Planning Services"
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(e) If, after terntinatio~ for fiPlure oftbe ConsuJtant to fulfill conlneluaJ obJigaticms. under
panwapb (a> above, jt is detmnined that the Consultant had not taUed to fUlfill
contraotuaI obligations, the termination shall be 4leemed to have been for the convenience
ofth.e Town. ]n such event, adjustment of the eontnwted price shall be made as provided
in paragraph (b) above.
(f) The parties may also tenniDate this Apement by mutual written agn:emeot.
PCl'ION XVII-DURATION or AGRgvptr
This Agreemem shall remain in filll fiItce and eWact tram exeoution as 5bQd in RPQ #17-06, SKdon 4. J.
and for an uncercain term tImreaf1mo as a contiuulng coutraet. subject to termination under Secd.on XVI.
SECTION IYIII-PUBUCPCORDSLAW
a. Contractor agrees. to keep and maintain pubUc records in Contractor's poa:nssion or
c'*'O] in conneotion with Contract:ots performance under this AtJeement. COnlraC1Or
addi1ionally agrees to ~ply specifically with the provisions of Scotion 119.070],
Florida StatuteS.. Contrac:Ior shaD eallUJe tbat public record.stbat are exempt or
confid.entlal and. exempt &om public reoords disolosme requirements are not disclosed,
exoept as authorized by law, for the duration ofme Apementt and foDowing completion
oftbe Agre&unent uotil the nwRis are transferred to the To'WIL
b. Upon request 1tom tbe Town's custodian of pub1lc records, Contractor shaU provide tbe
Town witb a copy of the requelted reGOL'ds or allow the records to be inspected or copied
within a reasonable time at a cost ibat does not ex.eeI the WIt provided by Chapter 119.
Florida Statutes, or as oth.envise provided by law.
e. Unless otherwise provided by law, any and all records, including but not limited to
roports. surveys, and other data and documents provided or created in c:onnection with
this Agreement are and shaD lUI. lite property of tile Town.
d. Upon completion of this Agmement or in the event of termination by eitber party. any
and all public records relating to the Agreement in the possession of the CODtractot shall
be dellvered by the Contractor to the Town Mmapr~ at no cost to the Town, within
seven (1) cia". All such records stored electronically by Contrador shall be delivered to
the Town in I rormat 1bat is compatible wi1h the Town"s InfOrmaIion tecbnology systems.
Once the public reeords have been delivered upon oompletion or termination of this
Agreement, the contractor shall destroy any and all dupJlcate pubJlc records that are
~empt or confidential and exempt &om public lCGords disclosure requirements.
e. Atry compensation due to Contractor shall be withbekl until aU records 81\'1 ~ived as
provlded herein.
f. ContractOr's tBUure or retbsaI to comply with the provisions of this section shall result in
the lmmediate termination oftbls Apeement by the Town.
RFQ'17.06
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Section 119.0701(2)fat Florida Statutes
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records:Debra E.Eastman,MMC
Mailing nddress:10720 Caribbean Blvd.,Suite 105
Cutler Bay,Florida 33189
Telephone number:(305)234-4262
Email:dca>»tanaii:^.cot§erb:n-lljKn
SECTION XIX —ENERGY POLICY AND CONSERVATION ACT
The Consultant shall comply with mandatory standards and policies relating to energy efficiency which
are contained in the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Public I.aw 9-1-163 j.
SECTION XX —TRUTH-IN-NEGOTIATION
Consultant certifies that the wage rates and other factual unit costs,siipportirsg the compensation are
accurate,complete and current at thetimeof contracting.The original contract price and any additions
thereto shall he adjusted to exclude any significant sums by which the Town determines the contract price
was increased due to inaccurate,incomplete,or non-current wage rates and other factual unit costs.All
such contractadjustmentsshall be made wkhinoneyear followingthe end ofthe contract.
SECTION XXI —»DRUG FREE WORK FLACK
Hie Consultant shall comply with all mandatory standards and policies relating tothe Federal Drug-Free
Workplace Act's Requirements.
SECTION XXII —SPECIAL FROVISIONS
(a) The Consultant agrees to complywith Title VIof the Civil Right Act of 1964, the Davis-Bacon
Act. the Copeland Anti-Kickback Act. the Contract Work Hours Standard Act, the Wealth and
Safety Standards Act,Section 109 of the Housing and Community Development Act of 1974.
Section 3 compliance inthe Provision of Training,Employment and Business Opportunities,and
the Consultant further agrees not to maintain or provide for its employees any facilities that are
segregated on a basis of race,color,creed national origin,handicap,religion,ancestry,sex or
age.
(b)No officer ov employee oftheTownor its designees oragents,no member of the governing bod)-,
andnoother public official of the Town who exercises any Junction or responsibility with respect
to this contract,during his/hertenureor forone(1)year thereafter,shall haveany interest,direct
or indirect, in any contract or subcontract, or the proceeds. Consultant shall cause lo be
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Section 119.0701(2)(8), Florida Statutes
IF THE CONTRACTOI~ HAS QUF.S'l'IONS RE(;ARDING THf; AI»PLlCATJON Of'
CHAPTER 119. fLORIOA STATlJTJi:S. TO THE. (;ONTRACTOR'S OUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CllSTODIAN OF PlIliLIC RECORDS.
Custodian of Records: Debra E. Eastman, MMe
Mailing address: 10720 Caribbean Bh .. d .• Suite 105
Cutler Bay, Florida 33189
T~Jeph(me number: (305) 234-4262
Email: dCR.itm:.Hi:a.cutl~rb.!\-n:.ru.~.
SECTION XIX -ENERGY POLICY AND CONSERV AnON ACT
The Consultant shall compl)' with mandatory standards and policies relating to ener~' enicicncy which
are contained in the state energy ctlnsc:ovation rlan jssu~d in compliance 'Nilh the Energy Policy and
CO;1sc('vatit1 n Act I Public 1.8\\ 9,1-163 J.
SE(:TION XX -TRUTH-iN-NEGOTIATION
Consultant certifies thai the W~ll?C rates and other factual unit costs. supporting the compensation are
accurate. complete and current at the time of contracting. The original contract price and an)· additions
thereto shall be adjust~d to exclude any significant sums hy which {he Town determines the contract price
\\US increased due !(J inaccurate. incomplete. or' non-current wage rate:; and other tactual unit costs. All
~uch wntract adjustment" shall be made within one yeaI' ti.lilmk ing [he end of the contract.
SHTION XXI --DlU';(" FREE WORK PLACE
Ihe Consultant shall (omply \\. ilh all mandato:) standard:\. and policies relating to the Fcdeml Drug-free
Workplace :\ct"s RcquircrnclIls.
SE(~TION XXII -SPECIAL PROVISIONS
(a) The Consultant agrees to comply with Title VIol' the Civil Right ACI of 1964. the Davis-Bacon
Act. the Copeland Anti-Kickbuck Act. the Contmct Work Hours Srandard Ac.1. the Health and
Safety Standards Act. Section 109 of thc Housing and Cmnmunit)' Development Act or 1974.
Section:; compliance in the Provision of Training. Employment and Business Opportunities. and
Ihe Consultant further agrees not to maintain or provide for ilo; crnplo.yees any facilities that arc
segregated on a basis of race. color. creed national origin. handicap. religion. ancestl'Y. sex or
age.
{bl No officer or emplClYcc of the Town or its designees or agents. no member orthe goveming bod)'.
and no otl1cr public l)fficial of the Town who exercises any function or responsibility with respect
to this contract. during his/her tenure or tor one ( ) ) year thereafter. shall have any interest. direct
or indirect. in all) contract or subcontract. or the proceeds. Consuhanl shall <:ausc to he
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incorporated inall subcontracts the language set forth inthis paragraph prohibiting conflicts of
interest
(c) The Consultant shall perform the work herein above setout as an independent contractor free
fromdirect controlor supervisionby the Town asto the means and methods of performingthe
work and all persons engaged in the performance of the work shall be solely the servants or
tor its subcontractors,as the case i
(d) The Consultant agreesto complywith ExecutiveOrder 11246,which prohibits discrimination in
employment regarding race,color,creed,national origin,handicap,religion,ancestry,sex,or age.
An excerpt of such Executive Order being attached hereto andmadea part hereto by reference.
The Consultant further agrees to comply withthe filing of anyandall information and reports
required by the Executive Order and by the rules,regulations,and orders of the Secretary of
Labor.
SECTION XXffl—INSURANCE AND INDEMNIFICATION
(a) Consultant shall indemnify and hold harmless the Town, its officers and employees, from
liabilities,damages,losses andcosts,including,butnot limitedto,reasonable attorneys'fees, to
the extent caused by the negligence,recklessness or intentional wrongful conduct of the
Consultant and persons employed or utilized by fhe Consultant in die performance of the
Agreement,
(b) The Consultant shall not commence any work pursuant to this Agreement until all insurance
required under this Section has been obtained Consultant must have and provide to Town a
Certificate of Insurance showingthe Town of CutlerBay as additional insured The Consultant
shall maintain during theterm of this Agreement the following insurance coverage for services to
beperformedforTown Departments:
Workmen's Compensation Insurance—as required bylaw.
Employer's LiabilityInsurance —$1,000,000.
Professional LiabilityInsurance—$1,000,000.
Comprehensive General Liability Insurance —This coverage must be written on die
comprehensive form of policy The basic policy form is not acceptable.The policy must contain
minimum limitsofliability as follows or $1,000,000 Single Limit
Bodily Injury:$1,000,000;
Property Damage:$1,000,000 eachoccurrence.
Comprehensive Automobile Liability Insurance —This coverage must be written on the
comprehensive form of policy.The basic form is not acceptable.The policy must contain
minimumlimits ofliabilityas follows or $500,000 SingleLimit.
$500,000 each person;
$500,000eachoccurrencebodily injury;
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incorporaMJ in all subc~ the language set forth in this parasrapb prohibiting conflicts of
interest.
(c) The Consultant sbaJl perfonn the work berda. above set out as an indepeadent contractor itee
ftvm direct control or supervision by the Town. 10 tJte means and metbods of perCotming the
work and all persons engaged in the performance of the work aha)) be solely the servants or
employees ofth. Consultant Of its subcontractors, 88lbe case may be.
(d) The Consultant agrees to comply with Executive Order t )~ which probibits diacrimination in
employmmt reprding race. color. creed. naticmat origin. bmdioap, reJilioa.lIIlOe8II7. &eX, or .'
An excerpt otsuch Exec:utiw Order bellll atfaohed hereto ad made a part hno by Nfenlnc:e.
The Consultant fiD1her agrees to comply with the BUng of any and lilt information and reports
required by the Exc:gutive Order and by the rules, reaulatlons, ami oRiers of the SecretaJy or
Labor.
SECDON XIOI-lNS1JBANCJj AND lNDIMNIFI.C'ATION
(a) Consultant shaD indemnifY and bold harmless the Tovm, ita officers and employees, from
liabilities, damages, lossea and costa. i1tcl1lding. but not limited 10. :rcasoaable a.tklrDeys fees, to
the ~t C&ISId by the neg1ig~ reclde&sness or iDtcmtiomd wrongtbJ aoudud: of the
Consultant aDd persons employed or utiJim;I by the Consultant in dIe pmformanae of the
AgteI:meDt.
(b) The Co_taut sball oot (lOJIlmence any work pursuant to 'this Ayeement adI an Insurance
required under tids S_on bas been obtained. CGDBlIItant must have and pMYicie to Town a
Certificate of IDsurance showing the Town of Cutler Bay IS additional insured. The Consultant
shall maimain cIurina the term (Jf this Agreement the foJlowirlg insurance coverap for set\'ices to
be performed for Town Deparlmen'lS:
WorIan.'. CGmptDS81ion Insurance-as requited by law.
Employer's Liahiti1;y lDaurance -11.000.000.
Profanional Liability Iasuranca -$1.000;000.
Comprebensive 0eMral UabiJit,y Jasunnce -This ooverage must be written on the
cornprebeDshe form of polic,. The basic poU~ fonn is not acceptabJe. Tho poIiey must contain
minimum limits of liability as follows or SI,OOOtOOO SinIle Limit.
Bodll,lnj\U1: SIIIOO.OOO;
Proper!)' Oama,p: SI.OOO,OOOeadt 0CGUmiIm:e.
Com.p~ Automobile LiahUiI¥ [1ISU1'anCe -This ooverage must be written on the
COTDpJeheDsive form of policy. The basic fonn is not accepcable. The policy must contain
minimum limits ofliabiJily as fOllows or $500.000 Siogle Limit.
ssoo,ooo each persoDt
SSOo,OOO each occurrence bodily iqJury;
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$500,000each occurrence property damage;
The policy must provide coverage forany automobiles.
(c) All insurance policies must be issued by companies authorized to do business under the laws of
fhe State of Florida.The companies mustbe rated no less than "B" asto management andnoless
than "Class V" asto strength by fhe latest edition of Best's Insurance guide,published by A.M.
Best Company,Olwick,New Jersey,or its equivalent,or,at Town's discretion,the companies
mustholda valid Florida Certificate of Authority asshownin the latest "List of All Insurance
Companies Authorized or Approved to do Business in Florida,"issued by die State of Florida
Department of Insurance and are members ofthe Florida Guaranty Fund.
(d)The Consultant shall furnish certificates of insurance to the Town Clerk's Office:10720
Caribbean Blvd.,Suite 105,CutlerBay,Florida 33189,prior tothe commencement ofoperations,
which certificates shall clearly indicate thatthe Consultant has obtained insurance inthe type,
amount,and classification as required for strict compliance withthis Section andthatno material
change or cancellation of this insurance shall be effective without thirty (30)days prior written
notice to the Town.
(e)Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and
obligations under this Section or under any other portion of this Agreement,and fhe Town shall
have the right to inspect the original insurance policies in fhe event that submitted certificates of
insurance are inadequate to ascertain compliance with required coverage.
SECTION XIV—ENTIRETY OF ACREEMENTt VENUE:NO JURY-TRIAL
(a)This writing embodies the entire agreement and understanding between the parties hereto,and
there are no other agreements and understandings*oral or written with reference tothe subject
matter hereof that are not merged herein and superseded hereby.No alteration,change or
modification of fhe terms ofthis Agreement shall be valid unless made in writing,signed by both
parties hereto,and approved by the Town.The Town Manager shall act for Town hereunder.
(b)This Agreement regardless of where executed,shall be governed by and construed according to
the laws of the State of Florida,and venue for any litigation hereunder shall be made in Miami-
DadeCounty,Florida.
(c)Each party hereby expressly waives any right to trial by jury in any litigation hereunder or which
isin any way related to the conduct orcourse of dealing between the parties.
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SSOO,OOO eacb o=mence property damage;
The policy must provide c:overage for any automobiles.
(c) All insurance policies must be issued by <:ompanies authorized 10 do business under the laws of
the State of Florida. The companies must be rated no less than loB" as to management and no less
than "Class V" as to stnmgth by the latest edition of Best's Insurance guide~ published by A.M.
Best Company~ Olwick,. New Jersey, or its equival~ OT, at Townts discretion. the companies
must hold a valid Florida Certificate of Authority lIS shown in the latest "List of All Insurance
Companies Authorizd or Approved to do Business in Florida... issued by the State of Florida
Department ofTnsurance and are members ofthe Florida Guaranty Fund.
(d) The Consultant shall filmish cerdficates of in$UI'8IlCC!: to the Town Clerk's Offi(le: 10720
Caribbean Blvd., Suite )05. Cut1er Bay, Florida 33189, prior to the commeneement of operatio~
which oenificates shall clearly indicam thai the Consultant has obtained insurance in the ~~
amount, artd classification as :required for strict compliance with this Section and that no material
change OT cancellation of this illSlD1lJlCe shall be effective without thirty (30) days prior wrinen
notice to the Town.
(e) Compliance with the foregoing requirements shall not relie\le 1he Consultant of lite liabilities and
obUaations under this Seelion or under any other portion of this Agreement, BJJd the Town shall
have 1he risht to inspect me original insurance policies in the event that sl1bmitted celItificates of
insurance are inadequate to aseertain compliance with reql1ired co'lElrage.
§ECTI.$!N XIV-e1IREIY gil' AGREplENT; VENUE; NO JVRY-TRIAL
(4) This writing embodies the entire agreement and under$tBnding between the parties herelO~ and
there are no other agreements and undmlandinp, ond or written with reference to the subject
matter hereof that are not merged herein and superseded hereby. No alteration,. chanse or
modification of the terms oftbis Agreement sh~1 be wlid unless made in writin& signed by bo1h
parties hereto, and approved by the Town. The Town Manager shall act for Town hereunder.
{b} This Agreement, regardless of where executed, shall be governed by and construed according co
tbe laws oftlle State ofFloridat and venue for any Jitigation hereunder shall be made in Miami·
Dade County. FlorIda.
(c) Each party hereby expressly waives. any right to trial by jury in any litigation hereunder or which
is in any way related to the conduct or course of dealing between the parties.
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IN WITNESS WHF.RROF the parties hereto have executed these presents Ms//day of J&mumM**
2037.
Calvin,Giordano &Associates,Inc.
1800 Eller Drive,Suite600
Fort Lauderdale,FL 33316
By:J^^CLU.xf ;";y (,.^
-'Signed
ShcUev Eichner/Senior Vice President
Name/Title
Witnessed:
B>:/•"
Narhe.:Elizabeth Prat .._
By:;_ilV,X.^trfr"
Name:Maritea Martinez
Town of Cutler Bay
10720 Caribbean Blvd.,Suite 105
Cutler Bay,Florida 33189
Bv:
Rafael G/Casals
Town Manager
5ebra E.Eastman,MV1C
Town Clerk
Approved as to form and legal.sufficiency:
/niSS-SEROTA HELFMAN
COLE &BfERMAN.Pi..
Town Attorney
Town Resolution No. ("\ — \c V
/£>
/O
CORPORATED U\
2005 I
^ORiOt^
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IN WITNESS WH E R EOF the parties hereto hllve execuled these presents this LL day of $~L",
.2017.
Calvin, Giordano & Associates. Inc.
1800 Eller Drive, Suite 600
Fori Lauderdaic, FL 33316
nY:~~ff(~6~·-fl-..:..~~ <'/.4-:~._
Shelley Eichner/Senior Vice President .. _._J-.,~
NamelTitle
Allest:
.~. -----~-~-.... ~.~ ~' /<2. _ .. -.... ----.-..... ".
or'
Town of Cutler Bay
10720 Caribbean Blvd .• Suite 105
Cutler Bay. Florida 33 J 89
B)':~J~_~ ~as!lils
Town Manager
Attest:
"
/I) "fUrL ~...qok#c /~a E. Eastman. 1'vlV1('
Town Clerk
Approved as to farm and lega1.sutlicicncy:
Town Attorne)'
Town Resolution No. \ -)-1 (.> \
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NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT
"GENERAL PLANNING SERVICES"
CONTINUING PROFESSIONAL SERVICES
EXHIBIT "A"
SCOPE OF SERVICES
The Consultants can expect to provide services encompassed by various disciplines,including,,but not
limited to the tasks identified below;
General Ptomaine Services
Site Plan preparation or review;Growth Management Plan (Future Land Use Map)amendments
and/or revisions;Land Development Regulations updates;drafting of zoning ordinances and
resolutions;sustainabiiity analysis;green master planning;annexation studies;neighborhood
planning;and housing needs assessments.
Concurrency Review
ReviewtheTown's existing comprehensive plan requirements and land development codes for
adequate public facilities and services in conjunction with the recent legislative changes under
Chapter 163.3180 F«S-,and recommend adjustments or modifications.In addition,the report
will analyze the potential costs and/or benefits tothe Town of adopting adjusted levels-of-service
standards for transportation,including Miami-Dade County policies that affect the Town's road
network.The analysis and recommendations shall consider the cost and administrative impacts
of specific concurrency requirements enumerated under Chapter 163 J180,Florida Statutes,The
report will also recommend options for a Concurrency Management System,The Consultant will
develop the option selected bytheTown for implementation.
Lattd Use qt*d Zaftig Analysis
Prepare and/or review land use and zoning analysis to ensure that the Town's Growth
Management Plan and Land Development Regulations (LDRs)are kept current with new growth
and developments within Ate Town.Review development proposals to verify compatibility with
the Town's concurrency thresholds and requirements set in the Growth Management Plan and
adoptedLDRs.
Traffic and Ti^nspnrtation Studies
Field data collection and analysis for the preparation of traffic studies including,but not limited
to:Intersection and roadway capacity analysis;signal warrant studies;signal timing analysis and
design;traffic circulation studies;traffic calming studies;trip generation;forecasting and
assignment;as well as pavement markings and signing.All traffic studies prepared or reviewed
by the Selected "Consultant^)*must be signed and sealed by a Professional Engineer registered
in the State of Florida.
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NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT
~RAL PLANNING SERVICES"
CONTINUING PROFESSIONAL SERVICES
EXHIBIT "Au
SCOPE OF SERVICES
The ConsuItilDt5 eBB expect to pnwide s=rvices encompassed by "anous disciplines. including, but not
limited to the: tasks identified below;
General PI_uing Sen'.
Site Plan preparation or review; Growth Management Plan (Future Land Use Map) amendments
and/or ~ons; Land Development Regulations updates; drafting of zoning ordinances and
resolutions; sustainability analysis; green master ptanning; anneution studies; neighborhood
pJannmg; and housing necdslIS&essments.
Coneur.reacy Review
Review the Town's existing comprehensive plan requirements and land development codes for
adequate pub1ic facilities and services in conjunction with the recent legisJative changes under
Chapter J63.3180 F.S., and recommend adjustments or modifications. In addition, the report
wiJl analyze the potential costs and/or benefits to the Town of adopting acijustcd levels-ot-service
standards fot tranSpOrtation, including Miami-Dade County poJi~ies that affect the Town's road
network. The analysis and recommendations shall consider the cost and administradve impacts
of specifio eoncurrency requirements ernunerated under Chapter 163.3180. Florida Statutes. The
report win also recornntend options for 8 COPcutTel'l:Cy Management Systetn. The Consultant will
develop the option selected by the Town for implementation.
Land U.I!d Zgning ADaIysis
Prepare andlor review land Wle and zoning anal)'Sis to ensure that the Town'• Growth
Management Plan and Land Development Regulations (LDRs) are kept current with Pew arowtb
and developments within the Town. Review deve10pment proposals to verity c:ompatibillty with
the Town's concurrency thresholds and requirements set in the Growth Management Plan and
adopted LDRs.
T .... me ad Tnmsgortatiion Studies
Field data collection and analysis ror the preparatioD of traffic studies including. but not limited
to: Intersection and roadway capacity analysis; signal warrant 5tI1dies; signal timing analysis and
design; traffio eiNulation studies; traffic calming studies; trip generation; forecasting and
assignment; as weD as pavement markings and signing. AlJ traffic stl!dies prepared or reviewed
by the Selected "Consultant($)" must be signed and sealed by a Professional Engineer registered
in tbe State of Florida.
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Environmental Studies {Brownfield Redevelopment)
Provide planning services that incorporates flood protection,coastal and fluvial processes,
structural and non-structural shoreline management practices,including green infrastructure and
environmental impact analysts.Field data collection*site investigations,environmental
assessments and design as needed to prepare remediation plans for underground storage tanks,
hazardous waste materials*asbestos removal*wetland mitigations,endangered species
evaluations and permit applications.All documents to be signed and sealed by a Professional
Engineerregisteredinthe State of Florida
Plana and Permit Review (Including Inspections Services!
Review plans and permits for consistency with applicable building andzoning codes,fire codes
and Americans with Disabilities Act requirements.Selected "Consultants)"personnel would
work under the supervision of the Community Development Director and Building Official of
the Town*The "Consultant^)"will make recommendation^)of approval to the Town
CommunityDevelopment Director and Building Official charged with issuing permits.
Natural and Cultural Resources Assessments
Natural infrastructureis the interconnectednetwork of naturaland undeveloped areasneeded to
maintain and support ecosystems.Identification ofdamage to natural infrastructure (also known
as green or sustainable infrastructure)asa result ofnatural or man-made events.Identification of
approaches applicable to the Town to preserve,conserve,rehabilitate or restore the area's
cultural and natural resources.Development of a comprehensive plan and strategies to restore
public recreational resources.
Water Resources Planning
Preparation of studies and/or plans tt>address local land use policies,local land use priorities,
and water supply and qualify priorities asit relates to water conservation.Evaluate the Town's
adopted water conservation measures*Stoim and floodwater management studies to protect
receivingwatersandthe environment.
Public Outreach Services
Prepare communication strategies and/or protocols to engage Town residents and interested
stakeholders inthe planning process.Assist the Town staffcoordinate events,project meetings
and formal presentations for specific project or community functions sponsored by the Town of
Cutler Bay,
Landscape Plan Review
Preparation and review of landscape plans,including tree selection,tree identification,growth
characteristics and requirements (water,soil,nutrition),installation and establishment,aswellas
pruning and maintenance.Landscape,tree,and irrigation inspection for new development
projects.
Ifnecessary,the Town reserves the fateto expand the list ofrequested services in order to meet
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63
EaviroDIPegtal Studies <Brownfield RecleveI.opmentl
Provide pJanning services that incorporales flood protection, coastal and fluvial processes,
structural and non-struand shoreline management Jlractice~ including srecn inftastructure and
environmental impact analysis. Fiefd data collection. site investigations, environmental
assessments and design u needed to prepare remediation plans for undergrowtd storage tankst
huardous waste materials, asbestos removal, wetland mitigations, endangered species
evaluations and permit applications. AU documents to be signed and sealed by a Professional
EDgineer registered in the State of Florida
Pia. and Permit Review Qneluding bspestlopa Stryigrs)
Review plans and penn.its for consistency with applicable building and zoning codest fire codes
and Americans widt Disabilities Act tequirements. Se1ected "Consultant(s)" personnel would
work under the supervision of the Community Development Director and Building Official of
the Town. The "ConsuJtant(s)tt will make rec:onunendatlon(s)of approval to the Town
Community Development Director and Building Official eharged with Issuing permits.
Natural ad Cultural Resoulp5 A.uelismenu
Natural in&astructure is the lnterconoeeted network of natural and undeveloped areas needed to
mabttain and support ecosystems. Identification of damage to natural infi'astructure (also known
as green or sustainable infrastructure) as a result of natural or num-made events. Identit1cation of
approaches applicable to the Town to preserve, COJ1Serve, rehabilitate or teStOre the area's
cultural and natural resources. Development of a ~om.prebensive plan and strategies to restore
public reoreational resources.
Water R.esou.rees Planmng
Preparation of studies and/or pJans to adcbess local 18l1d use policies, local land use priorities,.
and water suppJy and qualify priorities as it relates to water conservation. Evaluate the Town's
adopted water conservation measures. StoIm and floodwater management studies to protect
receiving waters and the environment.
PpbUe Outreadi ~ryieea
Prepare communication strategies and/or protocols to engage Town J'\'lsidents and interested
stakeholders in the planning process. Assist the Town staff coordinate events, project meetings
and formal presentatlons for specific project or community functions sponsored by the Town of
Cutler Bay.
Landllape Plan Review
Preparation and review of laDClscape plans, including tree selection, tree identification, growth
eharacteristics and requirements (water~ soil, nutrition). installation and eslablishmen1t as well as
pruniJ1g and rnamtenance. LandscapeJ tree, and irrigation inspection for new development
projects.
1fnecessqry. the Town Jj!!serwls Ihe right to BpM the lut o(regues,ed .se~ices in order 10 meet
IJ1!cif1.c DrOject requirements andlor technical serti6e.
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NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENT
"GENERAL PLANNING SERVICES"
CONTINUING PROFESSIONAL SERVICES
EXHIBIT "B"
SCHEDULE OF RATES
As set forth on pages I to attached hereto and incorporated herein,
and Initialed by Town Manager.
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NON-EXCLUSIVE PROFESSIONAL SERVICE.S AGREEMENT
"GENERAL PLANNING SERVICES"
CONTINUING PROnSSIONAL SERVICES
EXHIBIT "B"
SCHEDULE OF SATA
As set forth on pages 1 to __ attached hereto and incorporated herein,
and initialed by Town Manager.
RFQ#17.~~
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Suilding Cod?Services
Civil Engineering /Roadway
&Highway Design
Coastal Engineering
Cods Enforcement
Conduction Engineering.&
Inspection (CEi)
Cqnsfruc!l«i Services
BataTechnoteQiesK-
Development
Electrical Engineering
Environmental Services
Facilities Management
Geographic Information
Systems (G!S)
Governmental Services
LandscapeArchitecture
Planning
Project Maflagerasnl
Redevelopment
&Urban Design
Surveying8 Mapping
Traffic Engineering
Transportation Planning
Water/Utilises Engineering
WebsiteDevelopment
1800 Eller Drive
Suite 600
Fort Lauderdale.FL
33316
954.921,7751 phons
954,921.8807 fax
www.Ggasolutlans.com
Calvin,Giordano §Associates,inc
EXCEPTIONAL S 0 1 U T I 0 N 5"
PROFESSIONAL FEE SCHEDULE
Principal
Contract Administrator
Project Administrator
Executive Assistant/Clerical
ENGINEERING
Associate,Engineering (VI)
Director,Engineering^
Project Manager(IV)
Project Engineer (III J
Engineer (fl)
Jr. Engineer (SJ
Senior CADD Tech Manager
CADDTechniciam
PermitAdministrator
DATA T£CH DEVELOPMENT
Associate,Data Tech Dev.
G1S Coordinator
GISSpecialist
Multi-Media3DDeveloper
GISTechnldan
Sr.Applications Developer
ApplicationsDeveloper
Network Administrator
System Support Specialist
IT Support Specialist
GOVERNMENTALSSRVICES
Associate,VP
Director of Code Enforcement
Director of BuildingCade
Project Manager
Grants Administrator
Code Enforcement FieldSupervisor
Code Enforcement FieldInspector
BuildlngOfflclal
BuildingPlans Reviewer
Building Inspector
Permit Processor
SURVEYING
Associate, Surveying
Senior Registered Surveyor
Survey Crew
Registered Surveyor
SurveyCoordinator
CAODTechnician
3D Laser Scanner
Hydrographlc Survey Crew
G.P.S. Survey Crew
Sub-meter G.P-S
Soft Dig(per hole)
UtilityLocates (per hour)
215.00
190.00
165.00
75.00
moo
175.00
150.00
130.00
110.00
100.00
115-00
95.00
90.00
165.00
145.00
125.00
115.00
100*0
165.00
135.0D
155.00
115,00
85,00
190.00
145,00
145.00
145.00
125.00
110.00
kloo
115.00
90.00
90.00
75.00
165.00
145.00
135.00
130.00
105.00
95,00
355.00
330,00
155,00
75.00
430.00
205.00
LANDSCAPE ARCHITECT
Associate,Landscape Architect
Senlor Landscape Architect
Environmental Administrator
LandscapeArchitect
EnvironmentalSpecialist
Landscape CADD Technician
Environmental Assistant
Landscape tnspector/Arborlst
Landscape Designer
LandscapeSite PlanReviewer
INDOOR AtR ayAUTYSERVICES
Sr.Environmental Scientist
EnvironmentaiSdientist
CONSTRUCTION
Associate,Construction
Construction Management Director
ConstructionManager
Senior Inspector
Inspector
Construction Coordinator
IMEaGSNCV MANAGEMENT
Director
Planner
Assistant Planner
PLANNING
Associate,Planning
Director of Planning
PtanningAdministrater
PlanningManager
Senior Planner
Assistant Planner
EXPiftT WITNESS
Principal/Associate
RegisteredEngineer/Surveyor
Project Engineer
In addition to the hourly rates fisted
above,charges will include direct
out-of-pocket expenses such as
reproduction,overnightmall, and
otherreimbursables billed at a
multiplieroflJtS.
165.00
135.00
125.00
120,00
105,00
95.00
90.00
105.00
120.00
135,00
125,00
100.00
165-00
135.00
125.00
100.00
90.00
90.00
145.00
IOS.00
90.00
175,00
150.0D
150,00
14S.O0
125,00
90.00
33O.0O
280.00
230.00
Effective October 1,2014
46 Of 49
FOflTLflUDEROALE MIAMI-DABE WESTPALM!BEACH QjEARWATER/TAMPA ESTER0 PORTST. LUCIE
50
65
Building Co de' Ser~jc e $
C'M1 Engi neerilg I Rorulwav
& Hig hway Design
Coastal Engi~OO!ing
Code Enf orcement
Cr;JIlijiruclion Eng ln emng &
fnsp ectlon (C EI)
CO lililrucl loo Servltes
I}ata Technologies &
Deve lopment
E1eatrical fligiFl6eiing
E.~lneerin.a
Ell\lifoilnm ental Services
Facililies M<l'fliI9l'menl
Ge ogra phic I~form atio n
SyS~ems (GIS)
Gova-nmerlta l Services
Landscape Arl:hitectt:lfe
pr(ll!nlng
Pmjec! Managemenl
Redevelopment
& Urba n Design
Sur~g & Mapping
Traffic Engineering
Tr.tIlsportatlon Plannltlg
Wa.ter t Uli ll ties Engl neerlng
Website [Jewlopml?Jlt
1800 Elle l' Orive
Suite 500
F[)rt Liluderdale. FL
33316
954.921.7761 phOrl1l
954.921.B807 tax
www.c~as(JluUIiflS .com
Calvin, Giordano g Associates~ Inc.
£)(CEPTIONAL sotUTIONSW
P'ROFESSIONAL F~2. SCHEDULE
Prlnclp<l !
Contract Administrator
ProJett Admln·fstrator
Ex&utlve Assistant /Clerica!
ENGINEERING
AssOCiate, Engineering (Vi)
Director, Englneering(V)
ProJect Ma nager {IV)
Project Engineer (III )
Englneer (n}
Jr. Engineer (i)
Senior CADD Tech Manager
CADOTec:hnici'.m
Peifmit Admlnistrato r
nATA TEm DEVELOPMENT
Assoclate, Data Tech De It.
GIS Coordfnator
GISSpedaHst
Mu ltl-Medla 3D Developer
GIS Techn lcia n
Sr. ApplicatIOns Deve,loper
App ll C<ltlons Develope.
Network Admlnistrator
System Support SpeCialist
IT SupportSp,ecialist
GOVERNMENTAUERVICES
Assocrate, VP
Director of Code Enforcement
Dir,ector of Buildir;1& Cede
Project MOinager
Grants Admin Isl1rator
Code Enforcement fiefd5upervisor
Cede Enforcement Fletd IflSpe<:tor
BuildiogOfflclal
Building plans Reviewer
BuHding Inspector
Pefmlt Proces sor
SUR'VEV:lNG
Amclat.e, Survevlng
Senior Reglsterecf Surveyor
Su rIi'ey Crew
Regi sterer;lSlIrveyor
Su rv~y Coordinator
(AOD'Technlc lan
3D tase r Scanner
Hydrographlc Survey Crew
G.P.S. Survey Crew
Sub-meIer G.P.S
Soft Dig (per hole)
Utility Locates (per hour)
:2;15.00
190.00
165.00
75.00
190.00
175.00
150,00
130.00
110.00
100.00
115.00
9'5.00
90.00
165.00
145.00
125.00
115.00
100.00
165.00
135.00
155.00
115,.00
85.00
190.00
i45.00
145.00
.145.00
125.00
1:1.0.00
9<0.00
115.00
90.00
90 iOe)
75.00
165.00
145.00
135.00
130.00'
10<5.00'
95.00'
355.00
330.00
155.00
75.00
480.00
205.00
LANDSCAPE P,RCHITECT
Associillte, landsca pe Architect
Sen lor 1.<1 ndscape Architect
Envlronmentaf Administrator
landscape Architect
,Environmental Specialist
landsca pe CADD Technician
Environmentl;ll A:ss ist!lllt
l"nds(,'.a pe Il1I$pectof I Arborlst
landscape Designer
landSQlpe Site Plim !1Jevlewer
INOOOR A'R Q.UAUlYS'ERVlCES
Sr. EnvironmentalSdentist
Environmental SClientlst
CONS'mUcrtON
Associate, Constructio,n
Co!1struc~r.ol'l Management Direct o r
Construct ion Mani'lger
Senior Inspector
Inspector
Construc:tiOl'l Coo.rdinator
~ME«G£NCY MANAGEMeNT
Director
Planner
Assista>nt Pf<l nner
PLANNING
~sociate, PI;;lnning
Director of planning
P'lanning Adminislrato r
Planning Man~g~r
Senior Planner
.Assista nt Planner
E)(PUT WITNESS
Prlncipall AMioel~te
Registered Engi neer/S.urveyor
Project Engineer
In addition fa the h~urly r:ates fisted
(lb01le~ charges wHllnr.//.ide direct
olJt~oJ-pocket eNpenses sueh as
reproduction, cwernight mol& Qnd
other reimbursables billed at a
multiplier of 1..25.
165.00
135.00
125.{)O
120.00
105.0 0
95.00
90.00
105.00
120.00
135 ,00
125.00
100.00
165.00
135.00
125.00
100.00
90.00
90;00
145.00
10S.00
90.00
175.00
150.00
150,00
145.00
125.00
90.00
330.00
::/80.00
230.00
EffooiV/l Oct ob .. r 1, 2D14
46 of 49,
FtmlLAUOa1DALE WESiPALMiil:ACH ll.EARWATEnITAMPA PORTSUU CIE
50
RESOLUTION NO.17-101
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL
OF TEE TOWN OF CUTLER BAY,FLORIDA,APPROVING
THE QUALIFICATIONS OF THE FIRMS TO PROVIDE
GENERAL PLANNING AND DEVELOPMENT REVIEW
SERVICES TO THE TOWN;AUTHORIZING THE TOWN
MANAGER TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH SUCH QUALIFYING FORMS;AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,fhe Town ofCutler Bay.(me"Town")Community Development
Departaent("Depaitiiisj^
Growth Mnnn8flifflftiirf p1ftn AnA ljmA Development Regulations!to ensure the orderly
development of fhe Town;and
whrhtkAS,fee Department desires to contract with the most qualified consultants to
provide general planning and development review services f^Services");and
WHEREAS,a Reqjiesi For Qualifications No.17-06 CKPQ")was prepared to identify
thebest available consultants to provide the Services,-and
WHEREAS,the Town Council adopted Resolution No.17-38 authorizing the issuance
ofthe RFQ;aad
WHEREAS,on July 12,2017,it was advertised intheDairy Business Review;end
WHEREAS,<m August 2,2017,the Town held &mandatory pre-bid meeting that six (6)
WHEREAS,on August 30,2017,the Town received &ur (4)sealed proposals from
interested Didders;and
WHEREAS,the Town's selection committee ("Committee")was formed to evaluate
each ofthe proposals based on the scoria criteria identified inthe RFQ;and
WHEREAS,the Committee has lecommended selecting Keith and Scbuais,P.A,The
Corredino Group,Ina,and Calvin Giordano and Associates,me,("CtonffluuHrts'')fir the
Services;and
WHEREAS,the Town Council finds that this Resolution is in the best interest and
weJfke oftheresidents ofthe Town.
NOW,THEREFORE,BE FT RESOLVED BY THE MAYOR AND TOWN
COUNCIL OFTHETOWNOFCUTLERBAY,FLORIDA,THAT:
47 of 49
51
66
RBSOLUTION NO. 17·101
A RESOLUTION 01' THE MAYOR AND TOWN COllNCIL
OJ THE TOWN OF' CUTLER BAY. FLORIDA, APPROVING
THE QVALmCATlONS OF TIlE FIRMS TO PROVIDE
GENERAL PLANNING AND DEVELOPMENT REVIEW
SERViCRS TO THE TOWN; AUTBOlUZlNG THE TOWN
MANAGER TO ENTER. 00'0 A PllOFUSIONAL SDVICD
AGREEMENT WITH SUeB QUALIFYING FIRMS. AND
PROVIDING FORAN EFJECTIVIt DATE.
WBEllEAS. the TOWJl ofCot1er Bay. (the Wfown, C.omtm. Dewlopnent
Departm.ent C'J)qlartment") is Ielpons:ib18 for tb8 implementation ofplamJing studies such u the
Gtowth MIaapm.eDt Plan and Land Development R.egu1aIions to eDSI.1f8 the oIderly
&velopment of the Town; and
WBEBEAS. the Departm.e:at desires to contract with the most qualified ~taDts to
provide geneml planning and development review semces ("Services',; and
WBEREAS~ a Request For Qualifications No. 11-06 ("R.FQ") was pre,pared to idemlfy
the 'best available coDSUltants to provide the Services; and
WBEUAS, the Town Counoll adopted Resolution No. 17-38 authorizing the issuance
oftheRPQ; and
WBBUAS, on July 14 2017 a it was advertised in 1hc Daily Business Review; and
WHEREAS, on AUSU$t ~ 20t 1, the Town held a mandatory pre-bid meeting that six (6)
potential bicldaa attcuded; and
WBEREAS, on AUFat 30, 2017. the Town received mut (4) sealed proposals ftum.
interested bidders; and
WBER.EAS, the Town·. selection COQDDittec (WCommiuee'? was :tbrmed to eval\llte
each of tho propoaals based on the scoring criteria identified in the RPQ; aud
~
WBER.EAS. the Co:mmitCee hJs:recommended selecting Keith ml Sdman. P.A., The
Comtd:ino Group. mOot md Calm Oiordano aad Assodates. Inc. ("CouuJtauts") :fbr the
Service&; tad
WHEREAS, the TOWD Council BDds tbat this Resolution is in tIw bl8l inttnst and
welf8reoftbe:re&iclents oftbeTown.
NOW. 'l"JIEREFORE, BE rr RESOLVED BY THE MAYOR AND TOWN
COVNelL OFTBB TOWN Or CUTLER BAY. ft.ORlDA, THAT:
470149
51
Section 1.Recitals.The aboverecitalsaretrue andcorrectandareincorporatedherein
by this refecrence.
Section2. Approval, The Town Council hereby approves fee Consultants for the
Services.
Section 3-Authorization,The Town Manager is hereby authorized,on behalf ofthe
Town, to negotiate a Professional Service Agreement (PSA) with fhe Consultants,in
substantiallythe same form as attachedin Exhibit "A,"subject to the Town Attorney's approval
asto form, content, and legal sufficiency.
Section4, Effective Pate. This Resolution shall take effect immediately upon
enactment
PASSED AND ADOPTED this 15th day of November,2017.
Attest:
JidUaL**(r&&JfR**&+r*r*
DEBRA E EASTMAN,MMC
Town Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY FOR THE
SOLE USE OF THE TOWN OF CUTLER BAY:
WEISS SEROTA HBLFMAN
COLE&BIERMAN,P.L
Town Attorney
48 of 49
PEGG^IMfELL
Mayor
•r -.»-,•+>
i<JH\XS>'
52
67
SeWQn 1.
by this reference.
Recitals. The above recitals are true and correct and are incoIpOrated herein
Seetion 2. Approval The Town Council hereby approves the Consultants for the
Services.
Section 3. AutborizatioD. The Town Manager is hereby authorized, on behalf of the
Town, to negotiate a Professional Service Agreement (PSA) with the Consultants, in
substantially the same fom as attached in Exhibit "A," subject to the Town Attorney's a.pproval
as to fonn, content, and legal sufficiency.
Section 4.
enactment
Effective Date. 111is Resolution shall take effect immediately upon
PASSED AND ADOPTED this 15th da.y of November. 2017.
Attest:
~t r.:ut~.
DEBRA E. EASTMAN, MMC
Town Clerk
APPROVED AS TO FORM AND
LEGALSL~CmNCYFORTHE
SOLE USE OF THE TOWN OF CUTLER BAY:
A'/.? f:? . -.~~.~::::;;.....=;;...--'------
WEISS SEROTA HELFMAN
COLE & BIERMAN, P.L
Town Attorney
49 of 49
H~_ /R ~'+--:t _ p~t4
Mayor
,
< ,
,.r .... " , > ~Jt'.·~ . t.l"
'},~ .' It
52
MovedBy:CoundlM^nberCoriat
Seconded By: Vice MayorLoyzelle
FINAL VOTE AT ADOPTION:
Mayor PeggyR. Bell YES
Vice Mayor Sue Ellen Loyzelle YES
Council MemberMary Ami Muton YES
Council Member Michael P. Callahan
YES
Coundl MemberRoger Coriat YES
53
49 of 49
68
Moved. By: Cou.ucU Member Codat
Socoaded By. Vice Mayor I.aJzelle
PINAL vam AT ADOP11ON:
Mayor PaMY R.. Bell YBS
VlC8Mayor SUe EDc Lo)a11e YBS
Council MerJJber MIry Aml MixOJl YES
Cotmcn Member Micbae1 P. CaDah. YES
Ccnmdl ManberBoprCodat YES
49 of 49
53
Detail by Entity Name
,^ffihl^r
"..•••t:anmi ni o\W.iwu I Div.^t^-n v Ccu^umnns I Search Rectus /
Detail by Entity Name
Florida Profit Corporation
CALVIN,GIORDANO &ASSOCIATES,INC.
Filing Information
Document Number M17373
FEI/E1N Number 65-0013869
Date Filed 06/27/1985
State FL
Status ACTIVE
Last Event AMENDMENT
Event Date Filed 03/21/2001
Event Effective Date NONE
Principal Address
1800ELLERDR
STE 600
FORT LAUDERDALE,FL 33316
Changed:04/02/2001
Mailina Address
1800 ELLER DR
STE 600
FORT LAUDERDALE,FL 33316
Changed:03/02/2000
Registered Agent Name &Address
C T CORPORATION SYSTEM
1200 SOUTH PINE ISLAND ROAD
PLANTATION,FL 33324
Name Changed:02/12/2018
Address Changed:02/12/2018
Officer/Director Detail
Name &Address
Title PCEOD
GIORDANO,DENNIS J
Page 1 of3
}\\M II fi'Oi
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54
69
Detail by Entity Name
;l
.' (
Detail by Entity Name
Florida Profit Corporation
CALVIN, GIORDANO & ASSOCIATES, INC.
Filing Information
Document Number
FEUEIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Event Effective Date
Principal Address
1800 ELLER DR
STE600
M17373
65-0013869
06/27/1985
FL
ACTIVE
AMENDMENT
03/21/2001
NONE
FORT LAUDERDALE, FL 33316
Changed: 04/02/2001
Mailing Address
1800 ELLER DR
STE 600
FORT LAUDERDALE, FL 33316
Changed: 03/0212000
Registered Agent Name & Address
C T CORPORATION SYSTEM
1200 SOUTH PINE ISLAND ROAD
PLANTATION, FL 33324
Name Changed: 02/1212018
Address Changed: 02/1212018
Officer/Director Detail
Name & Address
Title PCEOD
GIORDANO, DENNIS J
Page 1 of3
;~ ~ ','~ ; I' ..•
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54
Detail by Entity Name
1800 ELLERDR STE 600
FORT LAUDERDALE,FL 33316
Title V
Keyser,Curt
1800 ELLERDR STE 600
FORT LAUDERDALE,FL 33316
Title V
COOK-WEEDEN,TAMMY
1800 ELLER DR STE 600
FORT LAUDERDALE,FL 33316
Title Secretary
HOPKINS,DAWN
1800 ELLERDR STE 600
FORT LAUDERDALE,FL 33316
Title V
WATTS,STEVE
1800 ELLERDR
STE 600
FORT LAUDERDALE,FL 33316
Title VT
GIORDANO,CHRIS
1800 ELLER DR
STE 600
FORT LAUDERDALE,FL 33316
Filed Date
01/02/2018
01/17/2019
01/27/2020
Annual Reports
Report Year
2018
2019
2020
Document Images
01/2V/2Q20-Al\'NU/--L ^EFCRT Vi-Mfr-rr:':;,-Fbf {-.rriv.
ANNUA I r;:;.;[.-r:..;:01/17/2019 -
~i?c;>Vu,;;.r,-;,,n.0/.'i2/::c;u.
•-'•"•••- -
;;•/,.r;y/2r,'?•—-.••.-.•.:.••:
r-:;/.
•
•-. ;,:;,.": , 1 , •
Lll-i-._
•:1':::
-'"'1 ' •:'.•'•'':••
Page 2 of3
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55
70
Detail by Entity Name
1800 ELLER DR STE 600
FORT LAUDERDALE, FL 33316
Title V
Keyser, Curt
1800 ELLER DR STE 600
FORT LAUDERDALE, FL 33316
Title V
COOK-WEEDEN, TAMMY
1800 ELLER DR STE 600
FORT LAUDERDALE, FL 33316
Title Secretary
HOPKINS, DAWN
1800 ELLER DR STE 600
FORT LAUDERDALE, FL 33316
Title V
WATTS, STEVE
1800 ELLER DR
STE600
FORT LAUDERDALE, FL 33316
TitleVT
GIORDANO, CHRIS
1800 ELLER DR
STE 600
FORT LAUDERDALE, FL 33316
Annual Reports
ReportVear
2018
2019
2020
Document Images
Filed Date
01/0212018
01/1712019
0112712020
• : .•. :" .. : -:} !. I "1'
.-.~======: I
----~-I~============~ -' --' _._.. .. ~,-::-,. _ .... , 1'--__ ·_,,-------'
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55
Detail by Entity Name Page 3 of3
• J * .'•, !'• • • • . : •v,., -,io ,n PL-wn.i
lO/30/?gjK^AMENDED ANNUAI Rf.PORT
03'20/20l<5 -AMENDED ANNUAL REPORT
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01/09/2014 --ANNUAL REPORT
01/04/2013 -ANNUAL RCPOR7
01/24/2012 ANNUAL REPOR"
03'15/2011 -ANNUAL REPOR"
02/17/2010 -ANNUAL REPORT"
02/25/2009 -ANNUAL REPORT
02/21/200G --ANNUAL REFORT
04/23/2007 -ANNUAL REPORT
01/20/2006 -ANNUAL REFORT
01/19/2005 --ANNUAL REPORT
07/02/2004 --ANNUAL REPORT
01/27/2003 -ANNUAL REPORT
03/13/2002 -ANNUAL REPORT
04/02/2001 -ANNUAL REPORT
03/20/2001 --Amendment
03/02/2000 -ANNUAL REPORT
02/24/1999 --ANNUAL REPORT
01/27/199a -ANNUAL REPORT
02/10/1997 -ANNUAL REPORT
01/29/1997 --NAME CHANGE
02/06/1996 -ANNUAL REPORT
01/25/1995 -ANNUAL REPORT
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View :.wage in PDF format
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56
71
Detail by Entity Name
0110j)12014 --,\NNUAL PEPOR,
01104/2013 --N-JNUAL R[PQC!-r
01/24/2012· t\NNUAL REPmr-
Q3!IS/1.911 --ANNUAl.m:p~}R-:::
0211712010 --ANNUAL REPOP.-:-
02125/2009 ---',NNUpL RE?OP.-:-
~L~1200G --ANNU£,.L8fEQBI
04/23/2007 --ANNUAL REPORT
01/20/2006 --ANNUAL REr~OfIT
01/19/2005 --ANNUAL REPORT
07102/2004 -ANNUAL REPORT
01/27/2003 --ANNUAL REPORT
03/13/2002 --ANNUAL REPORT
04/02/~P01_-:::..6ti."l.b!6..L REPORl
03/2012001 --AmendmeOi
03102!?OQO --ANNUIIl. REPORT
0212411099 --ANNUAL REPORT
01/2711998 --ANNUAL REPORT
02/10/1997 -ANNUAL REPORT
01/2911997 --NAME CHANGE
02/06/1996 ANNUAL REPORT
91/25/1995 --ANNUAL REPORT
VIE.'!; imaqe 11" PQr: format
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56
3/6/2020
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday Sunday and
Legal Holidays
Miami,Miami-Dade County,Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUiLLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review f/k/a Miami Review, a daily (except
Saturday,Sunday and Legal Holidays)newspaper,
published at Miami in Miami-Dade County,Florida; that the
attached copy of advertisement,being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI -PUBLIC HEARINGS -MAR.17.2020
in the XXXX Court.
was published in said newspaper in the issues of
03/06/2020
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami, in said Miami-Dade
County,Florida and that the said newspaper has heretofore
been continuously published in said Miami-Dade County,Florida
each day (except Saturday,Sunday and Legal Holidays)and
has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County,Florida,for a period
of one year next preceding the first publication of the attached
copy of advertisement;and affiant further says that he or she
has neither paid nor promised any person,firm or corporation
any discount,rebate,commission or refund for the purpose of
securing this advertisement for publication in the said
newspac
(S-TEAL)
GUILLERMO GARCIA personally known to rr\fmB,ltlt ~
„BARBARATHOI^AS
ffA*f>Commute •GG121171
nffliffirF-WOl PUBLIC HEftBIUGS
NOTICE IS HEREBY given that the City Commission of the City of South
Miami Florida will conduct Public Hearing(s)at its regular C%-Commission
meeting scheduled for Tuesday,March 17,2020,beginning at 7:00 p.m.,intherayCommissionChambers.6130 Sunset Drive,to consider the
following itern(s):
AResolution authorizing the City Manager to enter into amuffl^rpiggybackagreementwithCalvinGiordano&Associates,Inc.for General
PlanningServices.
AResolution authorizing the City Manager to negotiate a multi-year contract
with laz Florida Parking LLC for Parking Enforcement Management
Services.
ALL interested parties are invited to attend and will be heard.
For further information,please contact the City Clerk's Office at:305-663-5340.
Nkenga A.Payne,CMC
CityClerk
Pursuant to Florida Statutes 286.0105,the City hereby advises;the public
that if a person decides to appeal any decision made by mis BoardAgencyJ?Commission with respect to any matter considered at its
meet™or hearing,he or she will need a record of the proceedings andThatforsuchpurpose,affected person may need to ensure that averbatim
record of the proceedings is made which record includes the testimonyandevidenceuponwhichtheappealistobebased.2o_m/mom7om
3/6
57
72
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday. Sunday and
Lega l Holidays
Miami, Miami-Dade Counly, Florida
STATE OF FLOR IDA
COU NTY OF MIAMI-DADE:
Before the undersigned authority personall y appeared
GUILLERMO GARC IA, who on oath says that he or she is th e
DIRECTOR OF OPERATIONS , Legal Nolices of the Miami Dail y
Business Review flk/a Miami Revi ew, a d'l ( at y except
Saturday , Sunday and Legal Ho li days) newspaper,
published at Miam i In M ia mi-Dade County, Florida; that the
attached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAM I -PUBLIC HE A RINGS -MAR. 17 ,2020
in the XXXX Court,
was published in said newspaper in the issues of
03/06/2020
. Affia nt further says that the said Miami Daily Busi ness
Rev iew IS a newspaper pub li shed at Miam i, in said Miami-Dade
County , Florida and that the sa id newspaper ha s here to fo re
been continuously pub lished in said Miami-Dade County , Florida
each day (except Saturday , Sunday and Le gal Holidays) and
has been entered as second class mai l matier at the pos t
office In Miami in sa id Miami-Dade County , Flo rida , for a period
of one year ne xt preceding the first publ ication of the attached
copy of advertisement; and affiant furth er says that he or she
has neither paid nor promised any person , firm or corporation
any discount, reba te , commission or refund for the purpose of
securing this advertisement for publication in th e sa id
newspa
GUILLERMO GARC IA pe rsona ll y known to me
~ C TV F SOUTII MlAM'
N OT ICE OF PUBLIC HEARINGS
Non CE IS HEREBY given that the City Commission of the City of South
Miami, Florida will conduct Public Hearing(s) at its regular City Commissioh
meeting scheduled for Tuesday, March 17, 2020,'beginning at 7:00 p .m., in
the City Commission Chambers, 6130 Sunset Drive, to consider the
fo llowing item(s):
A Resolution authorizing the City Manager to enter into a mUlti-year
piggyback agreeme nt with Calvin Giordano & Associates, Inc. for General
Planning Services.
A Resolution authorizing the City Manager-to negotiate a multi -year contract
with Laz Florida Parking LLC for Parking Enforcement Management
Services.
ALL Interesteq parties are invit ed to attend and will be heard.
For further information , please contact the City Clerk's Office at: 30~-663-6340.
Nkenga A. Payne, CMC
City Clerk
Pursuant to Florida Statutes 286.0105, the City hereby advises the public
that if a person decides to appeal any decision made by th is Board ,
Agency or Commission witli respect to any matter considered at its
meeting or hearing, he or she will need a record of t he proceedings, and
that for such purpose, affected person may need to ensure that a verbatim
record of the proceedings is made which record includes the testimony
and eviden cl1 upon which the appeal is to be based.
3/6 20 -116/0000461707
57
26SE NEIGHBORS
xonV»ehifd#-e#1 's museoi
9 i n e • c
^Qain^.crea^e
Dr.Seuss s
1l6'hBirfhday
Tuesday,March 10
FREE ADMISSION
SUNDAY MARCH 8 2020
MIAMIHERALD.COM
CITY OF SOUTH MIAMI
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY given that the City Commission of the City of South Miami,Florida will conduct Public Hearing(s)at its regular City
Commission meeting scheduled for Tuesday,March 17,2020,beginning at 7:00 p.m.,in the City Commission Chambers,6130 Sunset Drive,to
consider the following item(s):
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano &Associates,Inc. for General
Planning Services.
A Resolution authorizing the City Manager to negotiate a multi-year contract with Laz Florida Parking LLC for Parking Enforcement Management
Services.
ALL interested parties are invited to attend and will be heard.
For further information,please contact the City Clerk's Office at:305-663-6340.
Nkenga A.Payne,CMC
City Clerk
Pursuanllo Florida Statutes 286.0105,the City hereby advises ihe public thai if a person decides lo appeal any decision made by this Board,Agency or Commission with respect 10any matter considered
at its meeting or hearing, he or she will need a record of the proceedings,and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record
includes the testimony and evidence upon which the appeal is to be based.
58
73
26SE I I NEIGHBORS
,
Dr. Seuss s
116th Birthday
Tuesday, March 10
FREE ADMISSIO~
",~, ... o..l,j ..... ', _ ..... , .... __ 1.<.4. ,~~ .. ). ~...J ,~.I,I" ",,,,J'''iI 1.10,. .. ,,,......,..., '" , .... ,.'r~ ... '.J" nO ~""~ •• 'I-I .... ~ ... .n..~. C_,., [w,,,,,"'_' ~I .-.. 11 ..... 1 ~"
.,~.I .... C ......... ' .\11" ... c ....... ~ ". '010 ...... ..()JJ. ~.,.,,,',' .... , ... Ml I'<-n'~ "I ( ........ "'~'''' __ ~''' "I'd .... ~ ....... 11c-...i~. U.,.,,, ... _",,,(~, ,\0 l)'~ oM "I (" ... ,~ .... .""' ... ~,~"".~,-""'~."" ... ~"'~-"''' ... " Sponsored by:
CITY OF SOUTH MIAMI
NOTICE OF PUBLIC HEARINGS
I SUNDAY MAIKH B 2020
MIAMIHERAlO'(OM
The~l:~
Children's Trust
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public Hearing(s) at its regular City
Commission meeting scheduled for Tuesday, March 17,2020, beginning at 7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to
consider the following item(s):
A Resolution authorizing the City Manager to enter into a multi-year piggyback agreement with Calvin Giordano & Associates, Inc. for General
Planning Services.
A Resolution authori zing the City Manager to negotiate a multi-year contract with Laz Florida Parking LLC for Parking Enforcement Management
Services.
ALL interested parties are invited to attend and will be heard .
For further information, please contact the City Clerk 's Office at: 305-663-6340.
Nkenga A. Payne, CMC
City Clerk
Pursuant to Florida Statutes 286.0105, the C it y hereby advises the public that if a person decide s to appeal any deci sion made by thi s Board, Agency or Commission with respcc llO any maHer considered
at it s meeting or hearing, he or she will need a record of the proceedings, and thaL for such purpose , affe cted person may need to ensure that a verbatim record of the proceedings is made which record 58
includes the testimony and evidence upon which the appeal is to be based.