Res No 017-22-15770RESOLUTION NO. 017-22-15770
A Resolution authorizing the City Manager to issue a purchase order to Riddell,
Inc. for the procurement of new youth-size football helmets.
WHEREAS, the City's youth tackle football program, South Miami Grey Ghost Football,
provides athletic instruction and competition to up to approximately one-hundred eighty-five
(185) youth participants each season; and
WHEREAS, the last major helmet purchase was made for the 2017 football season. Based
on the 2021 post season equipment inspection report, one-hundred thirty-five (135) program
helmets are no longer eligible for reconditioning due to wear and tear, and it is recommended
that they be replaced prior to the upcoming 2022 football season; and
WHEREAS, city management is requesting to replacing one-hundred thirty-five (135) of
the one-hundred eighty-five (185) helmets in inventory; and
WHEREAS, staff obtained three (3) competitive proposals from multiple sources of
supply; Riddell, Inc. was the lowest and most responsive vendor; and
WHEREAS, the purchase order shall not to exceed $14,131.25.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
correct and are hereby made a specific part of this resolution upon adoption hereof.
Section 2. The City Manager is hereby authorized to issue a purchase order to Riddell,
Inc. for the procurement of one-hundred thirty-five (135) new youth football helmets in the
amount of $14,131.25 to be paid from the Parks and Recreation Football account number 001-
2000-572-5630, which has a balance of $58,287 before this request was made.
Section 3. Corrections. Conforming language or technical scrivener-type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution will become effective immediately upon
adoption.
Page lof2
Res. No. 017-22-15770
PASSED AND ADOPTED this 15th day of February, 2022.
ATIEST:
READ AND APPROVED AS TO FORM, COMM ISSION VOTE: 5-0
Mayor Philips: Yea
Commissioner Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman: Yea
Commissioner Corey: Yea
Page 2 of2
Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: February 15, 2022
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the procurement of new
youth-size football helmets. 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
Memo-New_Helmets_2022.docx
Reso-New_Helmets_2022_CArev.docx
Equipment Proposals 2022.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
Via:Quentin Pough, Director of Parks & Recreation
DATE:February 15, 2022
SUBJECT:A Resolution authorizing the City Manager to issue a purchase order to
Riddell, Inc. for the procurement of new youth-size football helmets.
BACKGROUND:The City’s youth tackle football program, South Miami Grey Ghost Football,
provides athletic instruction and competition to up to approximately one-
hundred eighty-five (185) youth participants each season.
City staff is requesting toreplace one-hundred thirty-five (135) of the one-
hundred eighty-five (185) helmets in inventory. Upon registration, each
participant is issued safety equipment such as a helmet with facemask,
shoulder pads, and a protective pad set.
The last major helmet purchase was made for the 2017 football season.
Based on the 2021post season equipment inspectionreport, one-hundred
thirty-five (135) program helmets are no longer eligible for reconditioning
due to excessive wear and tear, and it is recommended that they be
replaced prior to the upcoming 2022 football season.
Staff obtained three (3) competitive proposals from multiple sources of
supply; Riddell, Inc. was the lowest and most responsive vendor.
VENDORS &
PROPOSALS:Please find below a breakdown of proposals.
VENDORS PROPOSAL AMOUNT
RIDDELL INC. $14,131.25
SCHUTT SPORTS $18,225
SPORTS UNLIMITED $24,293.25
EXPENSE: Amount not to exceed $14,131.25.
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
FUND &
ACCOUNT:The expenditure in the amount of $14,131.25 shall be charged to Parks
and Recreation Football account number 001-2000-572-5630, which has
a balance of $58,287 before this request was made.
ATTACHMENTS:Resolution
Equipment Proposals
3
6
QUOTE as of Pay online at Riddell.com or Remit to: Rid d e
Riddell / All American Sports Corp.
POBox 71914 ~ Attached: Order Line Details for Custom Products Only
Chicago IL 60694-1914,USA
FED I.D. 34-1688715
BILL TO:20090
SOUTH MIAMI YOUTH
5800 SW 66TH ST
SOUTH MIAMI FL 33143-3615
Total Savings Value from Catalog Prices $ 4,225.00
Order By John Tyson
Order By Email JTyson@southmiamifl.gov
Phone 305-668-3876
SHIP TO:2620229
SOUTH MIAMI YOUTH
ATTN: John Tyson
580
MIAMI FL 33143
Sales Rep Cart Name 2022 NEW HELMETS VIC & YTH CLSCS
Sales Rep Email RIDDELLSALES.COM
Quote Date Customer PO
02/01/2022 QUOTE
Item Material Item Description Color XS S M L XL
200 FB HELMET VIC VICTOR Lt. gray t
VIC YTH (XXS-L) 5 20 35 35
VIC YTH (XL) 30
PAINT 2783
NON-Sm JA W PAD UPGRADE 5 20 35 35 30
300 FB_HELMET_SPD_C SPEED CLASSIC YOUTH Lt. gray
L Y
SPDCLC YTH (XL) 10
PAINT 2783
NON-Sm JA W PAD UPGRADE 10
'Thank you for your order. If you have any issues with your order upon arrival, Please contact your sales representative
or customer service at 800-275-5338 within 10 days of receipt. All returned items require a return authorization and are
subject to a 25% restocking fee. All invoices not paid within invoice terms are PAST DUE and subject to a FINANCE
CHARGE at a monthly rate of 1.5%.
"Applicable Sales Tax shown on this order may not be accurate and will be adjusted at the time of Invoicing.
Page:1of 3
2XL OTH QTY UnitPrice Ext Price
125 12,343.75
95 85.00
30 85.00
125 11.25
125 2.50
10 1,387.50
10 125.00
10 11.25
10 2.50
Order Total USD 13,731.25
Freight/Handling USD 400.00
Sales Tax USD 0.00
Payment Received (0.00 )
Total USD 14,131.25
7
50# -Item: 20090039 -200 FB_HELMET
Helmet Model Victor
Helmet Shell Color Lt. gray
Helmet Paint Option Area 1 Shell paint (all one color)
Helmet Paint Color 1 Ext Bright Silver (2783)
Face Guard Color Royal Blue
Convert To Black Parts Not required
Convert to NFL(no logo) Not required
Install Decals No
Quantity Of Helmet Sizes 5
SIZE1 SIZE2 SIZE3 SIZE4 SIZE5
Helmet qty 5 20 35 35 30
Helmet size X-Small Small Medium Larqe X-LarQe
Helmet z:pad type 1 3/4" Gray S 3/4" Gray S 3/4" Gray S 3/4" Gray S 3J4" GrayS
Helmet Chin Strap Style 1 R45767 soft cup mid R45767 soft cup mid R45767 soft cup mid R45767 soft cup mid R45767 soft cup mid
Iyouth youth Iyouth youth Iyouth
Helmet chin strap color 1 White White White White White
Helmet chin strap qty 1 5 20 35 35 30
Helmet face guard style 1 S2BD-HS4 (Small) S2BD-HS4 S2BD-HS4 S2BD-HS4 S2BD-HS4
Helmet faceguardgty 1 5 10 17 17 15
Helmet face guard style 2 S2BD-HS4 (Small) S2EG-II-HS4 S2EG-II-HS4 S2EG-II-HS4 S2EG-II-HS4
Helmet face quard qty 2 10 18 18 15
Page:2 of 3
8
50# -Item: 20090039 -300 FB_HELMET
Helmet Model Speed Classic Youth
Helmet Shell Color Lt. gray
Helmet Paint Option Area 1 Shell paint (all one color)
Helmet Paint Color 1 Ext Bright Silver (2783)
Face Guard Color Royal Blue
Convert To Black Parts Not required
Convert to NFL(no logo) Not required
Install Decals No
Quantity Of Helmet Sizes 1
SIZE1
Helmet qty 10
Helmet size X-Large
Helmet z-pad type 1 3/4" Gray S
Helmet Chin Strap Style 1 R45767 soft cup mid
Iyouth
Helmet chin strap color 1 White
Helmet chin strap qty 1 10
Helmet face Quard stvle 1 S2BD-HS4
Helmet face guard qty 1 5
Helmet face quard style 2 S2EG-II-HS4
Helmet face quard qty 2 5
Page:3 of 3
9
Pou h, Quentin
From: Tyson, John
Sent:
To:
Wednesday, February 2, 2022 3:39 PM
Pough, Quentin
Subject: FW: Updated Information
Attachments: FB _ HP Football Rapid Uniforms Flyer.pdf; FB _ HP Rapid Football Sizing Chart.pdf
John Tyson
Assistant Director of Parks and Recreation
City of South Miami
5800 SW 66th St.
South Miami, FL 33143
Office: (305) 668-3863
Fax : (305) 668-7388
o
From: Dan Suarez <dsuarez@riddellsales.com>
Sent: Wednesday, February 2, 2022 12:27 PM
To: Tyson, John <JTyson@southmiamifl.gov>
Cc: Nail, James <JNall@southmiamifl.gov>; McKinnon, Darrius <DMcKinnon@southmiamifl.gov>
Subject: RE: Updated Information
EMAIL RECEIVED FROM EXTERNAL SOURCE
John,
See below answers to your questions.
1) Can you respond back to this email confirming that these prices are locked in at their current rates? Yes, these
prices are locked in until September 1, 2022
2) Would you need anything from our end regarding getting a mock up for us or is that something that another
company does? See attached pattern options and sizing charts.
Please let me know if you have any questions or concerns .
Thanks,
Dan Suarez
South Florida Team Sales
(P) 305.763.9312
dsuarez@rlddellsales.com
1
10
Credit Application http://www.riddell.com/credit-application
Team Portal http://www.riddell .com/teamportal
Catalog bttp:/Icontent.riddell.com/t eam-catalogl
Youth Catalog Riddell 2021 Youth Football Resource
d II .
The information contained in the e-mail message is private, confidential, and may be protected from disclosure; please be aware that any other use,
printing, copying, disclosure or dissemination of this communication may be subject to legal restriction or sanction. If you think that you have received
this e-mail message in error, please reply to the sender.
From: Tyson, John <JTyson@southmiamifl.gov >
Sent: Wednesday, February 2, 2022 10:23 AM
To: Dan Suarez <dsuarez@r iddellsales .com >
Cc: Nail, James <JNall@southmiamifl.gov >; McKinnon, Darrius <DMcKinnon@southmiamifl .go v>
Subject: RE: Updated Information
l l ~MAIL WARNT G: This email did not come from a BRGlRiddell email account. Do not click links open
anachments or reply unless you recogni ze the sender·s email addres s and know th. content is safe!]
Good Morning Dan,
Thank you for sending these over. Two quick favors.
1) Can you respond back to this email confirming that these prices are locked in at their current rates?
2) Would you need anything from our end regarding getting a mock up for us or is that something that another
company does?
John Tyson
Assistant Director of Parks and Recreation
City of South Miami
5800 SW 66th St.
South Miami, FL 33143
Office: (305) 668-3863
Fax: (305) 668-7388
D
From: Dan Suarez <dsuarez@ridde ll sa les .com >
Sent: Tuesday, February 1, 20224:53 PM
To: Tyson, John <JTvson@southmiami f l.gov>
2
11
schutt QUOTE
SPDRTS
9400 Bradford Road
Plainfield, IN 46168
Phone: 1-217-324-3978
Florida Rep-Frank Zurek
Email: fzurek@schutt-sports.com
Cell: 847-542-1058
Customer:
City of Miami
6130 Sunset Drive
South Miami, FL 33143
Date:
For:
Payment terms:
Purchase Order #:
Customer#:
If you have any questions concerning this invoice/order, contact Frank Zurek at (847) 542-1058, fzurek@schutt-
sports.com.
1/18/2022
New Helmets
$18,225.00
Total
12
Bill To:
Email'
!~so n (alsou thm lamifl .gov
Salesperson
Karen
Qty I Item #
45 615-R41187
45 615-R41187
45 615-R41187
SHIPPING
I
Shipping Method
Standard Shipping
Ship To:
J Tyson
5800 SW 66th Street
South Miami FL 33143
Phone '
Quote # I Date
TYSON 126221 1/26/2022
Description
Riddell Victor-i Youth Football Helmet with Facemask
Riddell Victor-i Youth Football Helmet with Facemask
Riddell Victor-i Youth Football Helmet with Facemask
a current snapshot of inventory as of 1/26 shows :
9 -LlXL
11 -S/M
9 -XS/XXS
we are not placing special orders for helmets
some additional quantities expected beginning of Feb and
beginning of April for some sizes
Standard SHIPPING TBD based on actual order
**NOTE: NO returns or exchanges on custom products
* Prices Good for 30 days * Must provide Certificate if Tax exempt
* If Free shipping applicable, only available in continental USA.
* A 20% restock fee may apply to returns/exchanges within 30 days.
* No returns will be accepted after 30 days.
346 Godshall Drive
Harleysville , PA 19438
Phone : 1-866-286-9772
Fax : 610-994-9701
Order # Terms
Unit Price Amount
$ 179 .95 $8 ,097 .75
$ 179 .95 $8,097 .7 5
$ 179.95 $8,097 .75
TBD
SubTotal $ 24,293 .25
Sales Tax TBD
Shipping TBD
Total $ 24,293.25