Res No 148-21-15748RESOLUTION NO.: 148-21-15748
A Resolution authorizing the City Manager to execute a professional service work order
to SRS Engineering Inc., for the construction support services of new water main
extensions and installation of new water meter services as recommended in the City of
South Miami (City) Sanitary Sewer Master Plan.
WHEREAS, the City Mayor and Commission desire provide water main and water services to those
properties currently on well, which are required to become Miami-Dade Water and Sewer Department
(MD-WASD) customer before sewer services is provided; and
WHEREAS, this project was approved by Commission in the Capital Improvement Work Program;
and
WHEREAS, the design construction drawings were completed, and the City executed a
construction contract with JVA Engineering Contractor on September 21, 2021 with a Notice to Proceed
start date of January 3, 2022; and
WHEREAS, SRS Engineering Inc., is one of four firms selected by Resolution No. 060-17-14861, to
provide professional service agreement for engineering services on as needed basis in accordance with
Florida Statute 287.055, "Consultants Competitive Negotiation Act"; and
WHEREAS, SRS Engineering Inc., submitted on November 24, 2021, a proposal for professional
engineering services; and .
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of $14,880 was found to be comprehensive and cost effective in its design
approach; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to execute a
professional service work order to SRS Engineering Inc., to provide construction support services of new
water main extensions and installation of new water meter services as recommended in the City of South
Miami (City) Sanitary Sewer Master Plan for a total amount not to exceed $14,880; and
WHEREAS, the expense for this project shall be charged to the General Obligation Bond Fund Account
114-4011-541-6490 with a balance of $482,423 prior to this request.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are
incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to execute a professional service work order to SRS
Engineering Inc., for the construction support services of new water main extensions and installation of
new water meter services as recommended in the City of South Miami (City) Sanitary Sewer Master Plan,
Page 1 of 2
Res. No. 148-21 -15748
for a total amount not to exceed $14,880. The expenditure shall be charged $14,880 to the to the General
Ob ligation Bond Fund account number 114-4 011·541-6490 which ha s a balance of $482,423 prior to this
request.
Section 3 . Corrections . Conforming language or technical scrivener-type corrections may be made
by the City Attorney for any conforming amendments to be incorporated into the final reso lution for
signature.
Secti o n 4: Severability. If any section, clause, se ntence, or ph ra se of th is re sol ution is for any reason
held invalid or unconstitutiona l by a court of competent jurisd i ction, the hold i ng sha ll n ot affect the
va lidity of the remaining portions of thi s re so l ution.
Section 5 : Effective Date: Thi s resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 7 th day of December, 2021.
ATIEST: APPROVED: ,
l )X Ov~h f
CITY UtRK a vlt " / ~ -8~~"
/MAYOR'
COMMISSION VO TE: 5-0
Mayor Philips: Yea
Commissioner Harri s: Yea
Commiss i oner Gil: Yea
Commissioner Liebman: Yea
Commissioner Corey : Yea
Page 2 of 2
City Commission Agenda Item Report
Meeting Date: December 7, 2021
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
Agenda Item No:3.
A Resolution authorizing the City Manager to execute a professional service work order to SRS Engineering
Inc., for the construction support services of new water main extensions and installation of new water meter
services as recommended in the City of South Miami (City) SanitarY Sewer Master Plan. 3/5 (City
Manager-Public Works & Engineering Dept.)
Suggested Action:
Attachments:
Me mo_for_Const_Mgmt_for_Water_Project_Dec21.docx
Citywide Water Mains -Const 11-24-21.con.pdf
1
THE CITY OF PLEASANT LIVING
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Shari Kamali, City Manager
December 7, 2021
A Resolution authorizing the City Manager to execute a professional service work order
to SRS Engineering Inc., for the construction support services of new water main
extensions and installation of new water meter services as recommended in the City of
South Miami (City) Sanitary Sewer Master Plan.
The City desires to execute a profeSSional service work order to SRS Engineering Inc.,
for the Construction Support Services to connect new water main extension to
properties for water service connection, service line, meter box and water meter and
coordination with Miami-Dade Water and Sewer Department (MD-WASD). The design
construction drawings were completed, and the City executed a construction contract
with JVA Engineering Contractor on September 21,2021 with a Notice to Proceed start
date of January 3, 2022.
As the next City's rotation list consultant, SRS Engineering Inc., was requested to
provide a proposal for contract documents. On November 24, 2021, SRS Engineering
Inc., submitted a proposal that is comprehensive and cost effective for the services
requested.
SRS Engineering Inc. is one of four firms selected by Resolution No. 060-17-14861, to
provide professional service agreement for engineering services on as needed.
Amount not to exceed $14,880
FUND & ACCOUNT: The expenditure shall be charged $14,880 to the to the General Obligation Bond Fund
account number 114-4011-541-6490 which has a balance of $482,423 prior to this
request.
ATTACHMENTS: Resolution
Resolution #060-17-14861
SRS Engineering Inc., proposal letter dated November 24, 2021
Notice to Proceed Water Main Extension RFP#PW2021-36
Page 1 ofl
2
November 24, 2021
Mr. Aurelio J . Carmenates, P.E.
Capital Improvement Program Project Manager
City of South Miami
Public Wo rks Engineering & Construction Division
6130 Sunset Drive
Miami , FI 33143
Re: City of South Miami
Citywide Water Main Improvements
Additional Services -Construction Phase Servi ces
Dear Mr. Carmenates,
We appreciate this opportunity to prepare this Proposa l for Professional Services for the
referenced project. In accordance w ith our Professional Services Agreement for General
Engineering and Arch itecture Services , we are submitting our understanding of the Scope of Work
and Fee Proposal to provide Engineering Services in connection with the referenced project.
SCOPE OF WORK
The scope of work for this project is to provide limited construction phase support services to the City
of South Miami for the construction of water main improvements .
Our Basic Professional Services will consist of:
1. Construction Phase Services -wi ll co nsist of limited construction support services including
attending pre-construction meeting with City , responding to request for information , and review
and approval of shop drawings . Assumi ng a 3-month construction duration . New wat er mains
shall be located ;
a . SW 63 ,d TerL between SW 671h Avenue and Cul-de-sac (8 -inch diameter, 375 ').
b. SW 681h Avenue between SW 74 1h Street South 250 ' (8-inch diameter, 250').
c. SW 72 ,d Street between SW 681h Avenue and SW 691h Aven ue (16 -inch diameter,
700 ')
d. SW 42 ,d Terrace between SW 63 ,d Avenue and SW 62 ,d Court (8-inch diameter, 400')
e. SW 61 51 Avenue between SW 40lh Street South 650 ' (8-inch diameter, 650).
f . SW 70lh Street between SW 63 ,d Avenue and SW 63,d Court (8-inch diameter, 350').
~ Attend pre-construction meeting (1) and prepare minutes for distribution.
~ Marking in the field the location of the new water m eters as requested by WASD (16 meter
locations), and coordination wi th City to clear, trim , or remove any existing trees , bushes , or
other items in conflict with meter installation.
>-Review and process construction shop drawings.
5
November 24 ,2021
Page 2
~ Respond to Contractor's request for information and clarification of contract documents.
~ Review and recommend Contractor's change order requests , if any.
~ Review and approval of Contractor's payment requisition s (4 total).
~ Inspecti ons during construction , assume almost daily site visits (24 visits total).
~ Prepare substa ntial completion punch list and construction close out, and certification of
construction completion.
Our Add itional Professional Services, if requested by you in w riting which are not within the scope of
this contract and wou ld be negotiated as per our contract agreement with the City of South Miami.
• Add itional construction phase services other than those mentioned above.
• Meeting with local residents and/or providing liaison services .
• Other professional engineering services as may be requested by you .
COMPENSATION
Our Engineering Fees for the above described Basic Services w ill be a lump sum amo unt of
FOURTEEN·THOUSAND EIGHT·HUNDRED AND EIGHTY DOLLARS ($14,880.00). Ours fees for
Basic Services include the cost of regular expenses . Payment wi ll be based on monthly in vo ic ing as
a percentage of completion of work.
We would expect to commence our services promptly after receipt of your acceptance of this proposal.
This Proposal and our standard contract agreement with the C it y represents the entire understanding
between City of South Miami and SRS Engineering , Inc. in respect t o the Project and may only be
modified in writing when signed by both of us . If it satisfactoril y sets forth you r understanding of our
agreement, we would appreciate you signing both cop ies of th is Proposal and returning one (1) copy
to us , retaining a copy for you r fi les.
Very truly ours ,
cY, J~
Ignacio erralta , P .E.
Presi nt
cty...,de watermans-consI11-24-21 COlclool:
Accepted this __ day of _____ , 2021
Ti tle' ______________ _
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ACTIVITY PRINCIPAL
B Y SR S HRS RA TE
CONSTRUCTION PH ASE $180.00
At1end pre-conSlruc tion meeling and minutes , 0 S1 8000
Ma11<.rng In f ield location of new water mele~s
(1 6) $18000
Rev iew 01 shop drawing s, RFls , COs $180 00
Re v iew and approva l of Contract or's Payments $18000
Provide hm~ed construction Inspections (2 4 site
v isrts @2.0 ITs) $18000
Conduct P unch list and Close Out ,0 $18000
T OTAL 2.0 S180 .00
ACTIVITY
BY OTHE RS
ACTlVITlES BY SRS (Satanes )
AC TlVITlES BY OTHERS
ENGINEERI NG COST BREAKDOWN
City of South Miami
Citywide Water Mains
( Constr uction Phase Ser v ic es)
SR. PRO J. MGR SR. ENGIN EER ENGINEER
HRS RATE HR S RATE HRS RATE
$150.00 $125.00 590.00
30 515000 6.0 $12500 59000
40 $15000 320 $12500 59000
30 5 150 00 60 $12500 59000
30 5150 00 40 $12500 590 00
40 5 15000 $125 00 480 590 00
60 $15000 60 $12500 59000
230 $150.00 $40 $12500 '60 59000
DESC RlP TI ON
SUMMARY
CAD TECH C LE RICAl
HRS RA TE HRS RATE
$65.00 $45.00
66500 54500
$6500 $4500
56500 54500
66500 54500
$65 00 54500
56500 54500
00 $65.00 00 $45.00
TO TAL
S14,880 x ~ ________________ ___
Estimated OUT OF POCKET EXPENSES Includ ing rm lt fees. reproduct ion costs. etc
TOTAL T HI S PRO POSA L
DATE: 1112512021
TO TAL TOTAl
HOURS COST
10 .0
36.0
90
70
520
130
1270
51.36000
54,600 00
51.200 00
5950 00
$4,92000
$1 ,83000
$14,880.00
COST
SO.OO
$14 .88000
5 000
$14 ,880.00
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