Res No 142-21-15742RESOLUTION NO: 142-21-15742
A Resolution authorizing the City Manager to expend monies for the
City's Microsoft 365 license software from an authorized contractor for
Microsoft as a sole source.
WHEREAS, Microsoft Office 365 is a web-based computing services system that
is hosted in the "cloud" and resides off-premises instead of residing on-premises within
a City server and can be accessed securely by City personnel virtually anywhere from
various devices that include desktops, laptops, tablets and smartphones with an
internet connection; and
WHEREAS, license renewal purchases will be made through an authorized
contractor for Microsoft 365 as the City's sole source web-based computing system for
all City personnel and departments including Police; and
WHEREAS, each fiscal year in the City's Adopted Budget, there is a line-item
amount for the license renewal for Microsoft Office 365 for both the City and Police and
the City shall have the authority to purchase the license renewals at a not to exceed
amount reflected in the line-item amounts published in each subsequent Fiscal Years
Adopted Budgets and;
WHEREAS, the renewal expenditure for Fiscal Year 2021 -2022 for the City and
Police shall not exceed $39,380.00 and shall be charged to Administration, Maintenance
Internet Account number 001-1340-513-4634, which has a balance of $142,296 before
this request was made.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA.
Section 1. The foregoing recitals are hereby ratified and confirmed as being true
and correct and are hereby made a specific part of this resolution upon adoption hereof.
Section 2. The City Manager is authorized to expend monies for the City's
Microsoft 365 license software from an authorized contractor for Microsoft for a not to
exceed amount reflected in the City's Adopted Budgets for Fiscal Year 2021 -2021 and
subsequent fiscal years for as long as the City utilizes Microsoft Office 365 as a sole
source.
Section 3. Corrections. Conforming language or technical scrivener-type
corrections may be made by the City Attorney for any conforming amendments to be
incorporated into the final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, the holding will not affect the validity of the remaining portions of this
Page 1 of2
Res. No. 1 42-2 1 -1 5742
resolution .
Section 5. Effective Date. This resolution will b eco me effective immediately
upon adoption.
PASSED AND ADOPTED this 16 t h day of No ve mb e r, 2021
ATIEST: APPROVED:
CITye K Y
COMMISSION VOTE: 5-0
Mayor Philips: Yea
Commissioner Harri s: Yea
Co mmi ss ion er Li eb man : Yea
Com mi ss ion er Gil: Yea
Commissioner Corey Yea
Page 2 of2
City Commission Agenda Item Report
Meeting Date: November 16, 2021
Submitted by: Steven Kulick
Submitting Department: Procurement Division
Item Type: Resolution
Agenda Section:
Subject:
Agenda Item No:5.
A Resolution authorizing the City Manager to expend monies for the City's Microsoft 365 license software from
an authorized contractor for Microsoft as a sole source. 3/5 (City Manager)
Suggested Action:
Attachments:
CM_Memo_Office_365_RENEWAL_Software_11.9.21.docx
Resolution Microsoft 365 Renewals 11.9.21.docx
FY 2021-2022 ITO Adopted Budget Worksheet.pdf
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THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Kamali, City Manager
DATE: November 16, 2021
SUBJECT: A Resolution authorizing the City Manager to expend monies for the
City's Microsoft 365 license software from an authorized contractor for
Microsoft as a sole source
BACKGROUND: Microsoft Office 365 is a web-based computing services system that is
hosted in the "cloud" and resides off-premises instead of residing on-
premises within a City server. It can be accessed securely by City personnel
virtually anywhere from various devices that include desktops, laptops,
tablets, and smartphones with an internet connection.
ACCOUNT:
ATTACHMENTS:
License renewal purchases will be made through an authorized contractor
for Microsoft as a sole source. Microsoft 365 is the City's sole source web-
based computing system for all City personnel and departments including
Police. The City intends to operate Microsoft Office 365 in subsequent
fiscal years or until Microsoft Office 365 is replaced by Microsoft; therefore
it is considered a sole source.
Each fiscal year in the City's Adopted Budget, there is a line-item amount
for the licensee renewal for Microsoft Office 365 for both the City and
Police and the City shall have the authority to purchase the license
renewals at a not to exceed amount reflected in the line-item amounts
published in each subsequent Fiscal Years Adopted Budgets.
The license renewal expenditure for Fiscal Year 2021-2022 for the City and
Police shall not exceed $39,380.00 and shall be charged to Administration,
Maintenance Internet Account number 001-1340-513-4634, which has a
balance of $142,296 before this request was made. Similar not to exceed
amounts will apply in subsequent fiscal years Adopted Budgets for as long
as the City utilizes Microsoft 365 as a sole source.
Resolution
Fiscal Year 2021 2022 ITO Adopted Budget Worksheet
2
BUDGET WORKSHEET
INFORMATION TECHNOLOGY DIVISION
00 1-1340-513
ACCT DESCRIPTION: lSUBSCRIPTIONS & LICENSES
ACCOUNT NUMBER: 14634
DEPT. eM PROPOSED
DESCRIPTION ADOPTED ESTIMATE
REVISIONS
FY 2020-2021 FY 2020-2021
REQUEST
FY 2021-2022 FY 2021-2022
Solar Winds Annual Software licensing Subscription Year I 700 641 700
Trend WF Anti-virus up to 250 Users Renewal (Includes Servers Desktops. 3,515 3.458 3.515
AGSI Systems Support (Police) 500 500 500
Domain renewal for southmiamifl.gov AND southmiamipdfl.gov (yearly) 800 800 800
Laserfiche Maintenance and support (Yearly to provide maintenance and 12.592 12,405 12.592
Icon Enterprise -CivicPlus Website & DNS 6,205 7,094 7,449
Icon Enterprise -Civic Plus Audioeye 16,595 16,595 17.425
Verisign SSL for POS GovNow (Yearly) 2.500 2,500 2.500
Webpage (GoDaddy) & .GOV Fed License 100 400 400
HD Digital receiver (Chambers) ($24.99 x 12) 240 300 300
SHI CORP Energize Updates Model 300 & replacement BARRICUDA OUT 1.000 -0
Office 365 Plan E3 User Only Annual Payment Police (50) 14,503 11,718 12,304
Office 365 Plan E3 User wIWindows Annual Payment City (98) 24,787 24.787 26.026
Windows Enterprise for SA w/MDOP UpglSA-Annual Payment (73 x 53.86 3,932 4.394 4,614
Central Square ONESolution & TraKIT Implementation & Custom Reports 10.000 5.940 10,000
Veritas e-cloud Email Archiver (Replace Barricuda) 6.929 6,929 7.275
COMPUQUIP For CheckPoint-3100 Next Generation Threat Prevention
for Police Security Requirements required by CjIS and FBI Security 54.500 54.232 57.400
Guidelines and City Hall
Zoom Subscription 1,900
TOTAL $ 159,398 $ 152,693 $ 165,700 $ -
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