Ord No 22-21-2412ORDINANCE NO. 22-21-2412
An Ordinance of the City of South Miami, located in Miami -Dade
County, Florida, approving a tentative millage rate for the fiscal
year commencing October 1, 2021, through September 30, 2022
("fiscal year 2021/2022") which amount may be amended at the
first or second reading, and approving and enacting the final
millage rate of the City on second reading.
WHEREAS, pursuant to section 200.065, Florida Statutes, tax
assessments for all real property within the jurisdiction of the City of South
Miami ("City"), for the fiscal year 2021-2022 has been made by the property
appraiser for Miami -Dade County; and
WHEREAS, the City's current millage rate is 4.3000 and the rolled -back
rate for the fiscal year 2021-2022 is 4.1520; and
WHEREAS, the initial proposed millage of 4.3000 represents
approximately 3.56% increase over the rolled -back rate for the fiscal year 2021-
2022; and
WHEREAS, pursuant to section 200.065, Florida Statutes, the Mayor
and City Commission are required to adopt a tentative millage rate and,
thereafter, a final millage rate for the taxing jurisdiction of the City of South
Miami.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and incorporated by
reference as if fully set forth herein and as the legislative intent of this
Ordinance.
Section 2. There shall be and hereby is levied upon real property in the
City of South Miami, Florida, a tax of 4.3000 mills on the dollar for the
operational expenses of the government of the City for the fiscal year beginning
October 1, 2021 and ending September 30, 2022. This results in an increase
of 3.56% or 0.1480 mills over the roll back rate of 4.1520 which is statutorily
characterized as an increase in property tax.
Section 3. Corrections. Conforming language or technical scrivener -
type corrections may be made by the City Attorney for any conforming
amendments to be incorporated into the final ordinance for signature.
Page 1 of 2
Ord. No. 22-21-2412
Section 4. Ordinances in Conflict. All ordinances or parts of
ordinances and all sections and parts of sections of ordinances in direct
conflict herewith are hereby repealed.
Section 5. Severability. If any section, clause, sentence, or phrase of
this ordinance is for any reason held invalid or unconstitutional by a court of
competent jurisdiction, this holding will not affect the validity of the remaining
portions of this ordinance.
Section 6. Effective Date. This ordinance is effective upon enactment.
PASSED AND ENACTED this 21st day of September, 2021.
ATTEST: APPR VED: ,
,,
CITY VLERI MAYO
lst Reading - 9/7/21
2nd Reading- 9/21/21
READ AND APPROVED AS TO FORM,
Page 2 of 2
COMMISSION VOTE: 4-1
Mayor Philips:
Yea
Commissioner Harris:
Yea
Commissioner Liebman: Nay
Commissioner Gil:
Yea
Commissioner Corey:
Yea
Agenda Item Nol.
Special City Commission/Final Budget Hearing Agenda Item Report
Meeting Date: September 21, 2021
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Rem Type: Ordinance
Agenda Section:
Subject:
An Ordinance of the City of South Miami ("City"), located in Miami -Dade County, Florida, approving a proposed
budget for the City for the fiscal year commencing October 1, 2021, through September 30, 2022, including the
salaries and expenses of the City's officers, and which budgeted amount may be amended at the first or
second reading of this Ordinance, and approving and enacting the final budget on second reading. 315 (City
Manager)
Suggested Action:
Attachments:
Memo_-_Final_Capital_and_Operati ng_Budget_FY_21-22 4_.docx
Ordinance_Capital_Operating_Budget_FY_2021-22_2_ (2)CArev.docx
PROPOSED FY 2021-2022 BUDGET.pdf
PWSW FY 22 Budget Updated.pdf
PR FY 22 Budget Updated.pdf
MDBR Ad.pdf
MH Ad.pdf
MDBR Ad.pdf
MH Ad.pdf
South
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
From: Shari Karnali, City Manager
Date: September 21, 2021
Subject: FY 2021-2022 Capital and Operating Budget Adoption
An Ordinance of the City of South Miami ("City"), located in Miami -Dade County, Florida,
approving a proposed budget for the City for the fiscal year commencing October 1, 2021"
through September 30, 2022, including the salaries and expenses of the City's officers, and
which budgeted amount may be amended at the first or second reading of this Ordinance,
and approving and enacting the final budget on second reading.
Fund Revenues
The projected revenue amount for the General Fund and all other Funds remain the same as that
which was presented at the August 10, 2021, Budget Workshop.
Fund Appropriations
The only modifications to Fund Appropriations from what was presented to the Mayor and
Commission at the Budget Workshop, are the increases in appropriations for the General Fund of
$35,000 to revise the recycling pickup from once every 2-weeks, to weekly and $10,000 to fund the
James Bowman Scholarship program and $3,500 to help fund a City eSports Gaming program, for
a total of $48,500 in additional General Fund Appropriations.
We hereby recommend approval of the Proposed Budget for the fiscal year 2021-2022, including
Capital Improvement, in a total amount of $27,423,118 as generally presented below.
FY 2021-2022
Proposed
Appropriated
Amount
General Fund
19,916,518
Stormwater Drain Trust Fund
279,440
Local Option Gas Tax
100,000
Hometown Improvement Fund
0
Parks & Recreation Facilities Impact Fee Fund
60,000
Tree Trust Fund
25,000
Peoples Transportation - Transportation
1,141,000
Peoples Transportation - Transit
182,926
Revenue Stabilization Fund
0
E
Grant Match Fund
Insurance Reserve Fund
Tax Equalization Reserve Fund
Building Capital Reserve Fund
Park Acquisition Dev. Ops & Maint. Fund
Pedestrian Crossing Acquisition Dev. Ops & Maint. Fund
Police Headquarters & Emergency Operating Center Fund
Debt Service
Capital Improvement Program
Emergency Reserve
State Forfeiture
Federal Forfeiture
TOTAL
0
0
0
0
0
0
650,000
1,051,956
3,633,000
0
30,000
353,278
27,423,118
Attachments: Ordinance approving a proposed FY 2021-22 Appropriation Amounts
Proposed Fiscal Year 2021-2022 Budget (As of July 28, 2021)
Updated General Fund Solid Waste FY 2021-22 Revised Budget
Updated General Fund Parks FY 2021-22 Revised Budget
K?
South Miami
THE CITY OF PLEASANT LIVING
COMMISSION — MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
Mayor
Sally B. Philips, EdD
Commissioner Commissioner
Luis Gil Walter Harris
on o
0
Commissioner Commissioner
Josh Liebman Brian Corey
CHARTERED OFFICIALS
r,
City Clerk City Manager
Nkenga Payne, CIVIC Shari Karnali, ICMA-CM
City Attorney
Thomas Pepe, Esq.
U
South
THE CITY OF PLEASANT LIVING
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of South Miami
Florida
For the Fiscal Year Beeumu* 4!
October 1, 2019
P.
Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of South Miami, Florida for its
annual budget for the fiscal year beginning October 1, 2020. To receive this award, a
governmental unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
9
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THE CITY OF PLEASANT LIVING
TABLE OF CONTENTS
ACKNOWLEDGMENT
GUIDE FOR READERS
CITY MANAGER'S BUDGET MESSAGE
FY 2021-2022 CITYWIDE ACCOMPLISHMENTS
GENERAL FUND BUDGET SUMMARY
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2021-22
GENERAL FUND SUMMARY
ANNUAL BUDGET PROCEDURES
BUDGET SCHEDULE
FINANCIAL AND BUDGETARY POLICY
FUND STRUCTURE
FUND OVERVIEW
FUNDING FLOW CHART
FUND EXPENDITURES
GOVERNMENT
CITY HISTORY
COMPREHENSIVE PLANNING
CITY OVERVIEW
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
POSITIONS BY DEPARTMENT/DIVISION
-1
-2
4
13
34
35
38
40
44
46
57
58
62
63
67
70
72
74
75
76
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
80
GENERAL FUND BUDGET
94
FY 2021-2022 GENERAL FUND REVENUES
95
REVENUE PROJECTION RATIONALE
98
DEPARTMENTAL EXPENSE RATIONALE
110
GENERAL FUND 5 YEAR PROJECTIONS
115
GENERAL FUND 5 YEAR FORECAST FY 2021-2022
121
GENERAL FUND 5 YEAR PROJECTED REVENUES
122
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
124
CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS
126
MAYOR AND CITY COMMISSION
127
CITY CLERK'S OFFICE
129
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THE CITY OF PLEASANT LIVING
CITY ATTORNEY'S OFFICE
133
CITY MANAGER'S OFFICE
136
PERSONNEL DIVISION
140
CODE ENFORCEMENT DIVISION
144
FINANCE DEPARTMENT
147
INFORMATION TECHNOLOGY DIVISION (ITD)
151
PROCUREMENT DIVISION
153
BUILDING DEPARTMENT
156
PLANNING AND ZONING DEPARTMENT
160
PUBLIC WORKS DEPARTMENT
165
PUBLIC WORKS OFFICE OF THE DIRECTOR
167
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
170
PUBLIC WORKS SOLID WASTE DIVISION
173
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
176
PUBLIC WORKS MOTOR POOL DIVISION
179
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION
182
POLICE DEPARTMENT
185
PARKS AND RECREATION DEPARTMENT
191
GIBSON-BETHEL COMMUNITY CENTER
196
PARKS LANDSCAPING DIVISION
199
COMMUNITY POOL
203
TENNIS
206
NON -DEPARTMENTAL
209
SPECIAL REVENUE FUNDS
211
STORMWATER DRAIN TRUST FUND
212
LOCAL OPTION GAS TAX TRUST FUND
216
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
218
PARKS AND RECREATIONS FACILITIES IMAPCT FEE FUND
220
BOB WELSH TREE TRUST FUND
222
PEOPLE'S TRANSPORTATION TAX FUND
224
REVENUE STABILIZATION FUND
228
GRANT MATCH RESERVE FUND
229
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THE CITY OF PLEASANT LIVING
INSURANCE RESERVE FUND
230
TAX EQUALIZATION RESERVE FUND
231
BUILDING CAPITAL RESERVE FUND
232
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND
233
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND
235
POLICE HEADQUARTERS AND EMERGENCY OPERATIONS CENTER FUND
237
OTHER FUNDS
238
DEBT SERVICE FUND
239
CAPITAL IMPROVEMENT PROGRAM FUND
243
EMERGENCY RESERVE FUND
246
STATE FORFEITURE FUND
248
FEDERAL FORFEITURE FUND
249
GLOSSARY
251
12
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THE CITY OF PLEASANT I IVING
ACKNOWLEDGMENT
This document was prepared by a team of City staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Bradley Cassel, Chairman
Maximo Monterrey
Jay Miller
Deltravis L. Williams
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Chief Administrative Officer
Jaclyn Cuesta, Senior Accountant
Elaine Alvarez, Accounts Payable Technician
Anthony Hernandez, Accounts Receivable Technician
Cover Photo Credit: Nihal Jabin
httPS:Hcommons.wikimedia.org/wiki/File:Peacock_by_NihaI_jabin.jpg
MANAGEMENT TEAM
ASSISTANT CITY MANAGER CHIEF FINANCIAL OFFICER
Samantha Fraga-Lopez (2017) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010)
PLANNING AND ZONING DIRECTOR
Jane K Tompkins (2016)
BUILDING DIRECTOR
Andres Figueroa (2008)
POLICE CHIEF
Rene Landa (2013)
PROJECT MANAGER
Aurelio Carmenates (2017)
CHIEF ADMINISTRATIVE OFFICER
Maria Virguez (2000)
CHIEF PROCUREMENT OFFICER
Steven Kulick, C.P.M. (2011)
PARKS AND RECREATION DIRECTOR
Quentin Pough (2013)
SUPERINTENDENT OF MAINTENANCE
John Reese (2000)
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 1
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THE CITY OF PLEASANT LIVING
GUIDE FOR READERS
The Fiscal Year 2021-2022 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization -wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2021
through September 30, 2022. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary and
detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City's accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization -
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department's function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables, and text are included in every section to
consolidate the information.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 2 14
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THE CITY OF PLEASANT LIVING
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial. Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2022 through 2026 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 3 15
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THE CITY OF PLEASANT LIVING
CITY MANAGER'S BUDGET MESSAGE
July 28, 2021
Honorable Mayor Sally Philips
Commissioners Gil, Liebman, Harris, and Corey
Citizens of the City of South Miami
PROPOSED CAPITAL AND OPERATING BUDGET FOR FISCAL YEAR 2021-2022
Dear Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I respectfully
submit to you the Proposed FY 2021-22 Operating and Capital Budget for the
fiscal year beginning October 1, 2021 and ending September 30, 2022. The
Proposed FY 2021-22 Budget was prepared with no millage rate increase,
using the millage rate of 4.3000. The purpose of this letter is to provide the
Commission with an overview of the budget for Fiscal Year 2021-22.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2020-21 budget as the base for the
budget for FY 2021-22 and the following budget indicates existing and new funding levels and
priorities.
The FY 2021-22 Budget as presented here is based on the adopted millage rate of
4.3000.
The Certification of Taxable Value for FY 2021-22 was released by the County on July 1st and was
approximately 1.70% higher than the prior year.
SIGNIFICANT EVENTS THIS FISCAL YEAR
One of the primary responsibilities of any government is the effective and efficient use of public
dollars. The City of South Miami took several steps towards fulfillment of that obligation.
The City aggressively applied for and received approximately $5 million dollars in funding and
multiple grants to support numerous programs without requiring the use of additional taxpayer
dollars. This included $2.2 million from CARES Act, $1 million dollars for a pedestrian bridge and
$500,000 for street improvements. Another $600,000 was saved as the result of refinancing of
City outstanding loan obligations.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 4 16
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THE CITY OF PLFASANT LIVING
The City also held the line on property tax rates. The City Commission voted not to increase the
property tax rate over the previous year, and the City received a clean 2020 fiscal year audit from
the City's independent accounting firm.
From solar energy to alternative transportation, the City of South Miami continued its leadership
role in implementing environmentally conscience initiatives.
Solar panels are planned for the City's buildings including the Gibson -Bethel Community Center.
Once installed, the panels will offset over twenty percent of energy consumption. The City also
welcomed the Freebee shuttle service, providing free rides to SoMi's downtown, and reducing
the number of cars on the streets.
Protected bike lanes were installed on SW 64th Street. The project was part of continuing efforts
to enhance transportation and mobility choices. Sharrows were also installed across the City.
Sharrows are pavement markings reminding drivers that bikers have the right to share the travel
lanes.
Additionally, the City held a recycling event for electronics, reducing the number of electronic
devices sent to local landfills.
The City of South Miami began several new initiatives to improve communication and keep
residents better informed. In January 2021, the City launched a new bi-weekly electronic
newsletter. The SoMi INSIDER is the only source for exclusive stories affecting the City, its
residents, and visitors. The SoMi INSIDER features breaking news and general information.
The City also underwent an audit of its social media presence. Changes were made to improve
communications on several platforms. The City rebranded itself with a uniform social media
identity across multiple platforms including Facebook, Instagram, and Twitter. New, engaging
content is now posting regularly, highlighting services and news from all City departments.
The City of South Miami continues to attract private sector development. The ribbon was cut on
the Madison Square project, which includes retails space as well as 40 units of workforce housing.
Other projects during the year included the new pharmacy on SW 62"d Avenue south of SW 64th
Street, the rehabilitation of the property at the corner of Red Road and Bird Road, one of the
City's busiest intersections, and the mixed -use Edgewater SOMI project, which includes 16 units
and 6,600 square feet of commercial space.
The "Winn Dixie" project also moved forward. The mixed -use project on SW 73rd Street and SW
591h Avenue will include 248 residential units and a 32,000 square -foot market.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 5
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THE CITY OF PLEASANT LIVING
The Planning Department completed an annexation analysis, and the City is pursuing an
annexation application with Miami -Dade County for an area bounded by SW 801h Street, the
SFWMD canal, SW 62"d Avenue and SW 67th Avenue.
The City launched several initiatives in response to the pandemic. These included small business
grants to help close the gap created by the economic shutdown, food assistance, and vaccination
clinics held at the Gibson -Bethel Community Center.
The City also provided assistance unrelated to the pandemic. Among them were mammograms,
holiday toy drives, and providing free insulation to over two dozen homes.
The City also renewed its commitment to helping the future leaders of our community. The City
Commission voted to dedicate $10,000 to the Marshall Williamson Scholarship. The program is
intended to encourage disadvantaged South Miami students who exhibit strong desires for self-
improvement, and who wish to further their education past high school.
If you want a city to stand apart from its surroundings, a strategic step is implementing prominent
gateway signage at major entry points.
The City is installing new placemaking signs designed to announce to visitors that they are
entering a growing city with ever-growing state-of-the-art amenities. This visual rebranding
inspires new residents and businesses to take part in that growth.
The City made progress or completed several park improvements projects:
■ Installation of night lighting at the Dante Fascell tennis courts and parking lot
■ Final design phase for Robert C. Welsh Jr. Park
■ New pedestrian pathway around Fuchs Park
■ Infrastructure and landscape improvements at Marshall Williamson Park
■ New lighting for public art in Dante Fascell Park
■ Design for new playground and fitness equipment at South Miami Park
■ New safety surfaces installed in Dante Fascell, Fuchs, Murray, and Palmer Parks
The City continued to aggressively pursue ambitious capital improvement goals:
■ Planning and design of a new Police Headquarters and Emergency Operations Center.
■ Interior renovations at Gibson -Bethel Community Center, including all bathrooms and
kitchen.
■ Traffic calming speed table installation along SW 78th Street west of SW 62"d Avenue.
■ Construction of roundabout at SW 69th Street and SW 63rd Avenue.
■ Drainage improvements on SW 62"d Place between 58th Street and 60th Street.
■ Drainage improvements on SW 615L Avenue between 74th Street and 76th Street.
■ Citywide drainage cleaning, sidewalk repairs, and street resurfacing.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 6 18
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THE CITY OF I'I FASANT LIVING
■ Conducting a Citywide traffic study.
■ New roofs for City Hall, Gibson -Bethel Community Center, and the Mobley building.
■ Over 100 homes will be connected to Miami -Dade County water system.
■ Study and design of pedestrian bridge over US-1 between SW 57th Avenue and SW 72"d
street.
■ Landscape improvements and road realignment at Sunset Drive between SW 62"d Avenue
& US-1.
• Drainage improvements, new sidewalks, and new bike lanes on SW 62"d Avenue between
US-1 and SW 80th Street.
■ Installation of downtown parking signs.
■ Completed the construction of a protected Bike Lane along SW 64th Street between SW
57th Ave and SW 62"d Ave.
■ SW 62"d Ave Pedestrian & Bicyclist Mobility Enhancement Project from US-1 to 80th
Street.
The City marked the passing of Vice Mayor Robert Welsh. A park was named for him. A section of
SW 64th Court was dedicated "Bicycle Bob Welsh Court." The City's tree trust fund was also
renamed in Vice Mayor Welsh's honor.
A weekly Farmers' Market is held in the City Hall parking lot. It is open every Saturday from 9 a.m.
to 2 p.m. The market is operated by the Urban Oasis Project.
The City of South Miami is experiencing tremendous growth and redevelopment as people
continue to recognize the unique "small-town" atmosphere of the "City of Pleasant Living." The
City stands poised to lead by example in the next millennium. The Mayor, Commission, and City
staff are committed to provide the citizens of South Miami exceptional constituent service.
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City's proposed budget was prepared with the intent to meet the governing body's goals.
The City Commission has established six strategic goals that guide the City's activities, including
preparation of the annual operating budget. The financial decisions included in the annual budget
and Capital Improvement Program (CIP) for the services provided by the City are intended to
address the goals established by the City Commission.
Goal #1: City Services — Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 7 19
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THE CITY OF PLEASANT LIVING
Goal #2: Fiscal Responsibility — Provide exceptional value for community -provided
resources and strive for long-term financial balance in the City's operational and capital
activities.
Goal #3: Economic Development — Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city's diverse economic base.
Goal #4: Reinvestment — Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the City's reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement— Partner in the continued development
of a premier destination point — "South Miami Downtown" — that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community — Celebrate South Miami's heritage and history to enhance
the sense of community, pride, and quality of life for residents.
The proposed budget continues the City's commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature's
changing philosophies on those sources. The City's most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
For the upcoming fiscal year, considering the tax valuations are from 2020, our ad valorem
revenues have seen a minor increase, helping to minimize the impact of the reductions from
other important revenue streams still recovering from the effects of the COVID-19 pandemic.
The City's ad valorem revenues in this upcoming fiscal year will account for approximately 43% of
the City's yearly operating revenues. Therefore, as the ad valorem revenues change, so do the
City's operating revenues. The City's ad valorem revenues for the past few years have been
increasing slightly, which reflected the positive economic times, however, future development
projects have stalled or been terminated, creating minimal New Construction values. Lack of
development could have a negative effect on the City's taxable assessed values, and in turn the
City's ad valorem future revenues.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 8 20
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THE CITY OF PLEASANT LIVING
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2021-22 certified property tax roll for the City of South Miami reflects an
approximate 1.70% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an "average" and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they may have a
greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non -homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn't pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a vast impact on ad valorem revenues statewide, as it essentially
doubles the previous amount of non-taxable property value; therefore, those revenues are no
longer available.
MILLAGE CAP ESTABLISHED
The millage rate (South Miami's share) is typically approximately 22 percent of the total yearly tax
bill. In other words, of every dollar spent on taxes in South Miami, typically 22 cents goes to its
City Government.
The Property Appraiser will mail required tax notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami -Dade County. Therefore, the
millage rate of 4.3000 set at the July 6th City Commission meeting will be used in the notice and
will be the millage rate used to calculate South Miami property taxes unless changed by the City
Commission prior to or during its final budget meeting in September.
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OTHER REVENUES
Due to COVID-19, and its steady recovery, the City is expecting a slight increase in retail and
commercial businesses hence increasing the revenue amount collected for New and Renewals of
Local Business Taxes.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects (CIP). Funds from various sources are
aligned with the specific projects found in the CIP. The CIP is for projects involving expenditures
expected to endure longer than one year, and over a specified cost threshold to filter out normal
operating expenses.
CARRYOVER AND RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November of each year.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget. However, prior to FY 2012, when
approximately $1.75 million was set aside, the City did not have an actual fund established or
funded. In 2014, the City Commission responded and created and funded the first true
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 10 22
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THI= CITY OF 11FASANT LIVING
Emergency Fund of 10% of the operating budget and therefore the Emergency Reserve Fund
went from $1.7 million to $4.4 million in FY 2014 -2015.
The City hopes to continue maintaining the GFOA's recommended 25% of the City's annual
budget amount and exceed it, for a total of $6,314,074 on September 30, 2022.
The Emergency Reserve Funds along with the City's unreserved, unassigned fund balance
represents a healthy, reserve level for a City our size, but due to the potential or damaging storms
and negative economic outlook, it would be wise to continue to increase these balances.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
Effective October 1, 2016, and each year thereafter, eligible employees shall receive a cost of
living adjustment (COLA), based on the Consumer Price Index - All Urban Consumers 12-Month
Percent Change for the Miami -Ft. Lauderdale FL area (CPI) which shall have the effect of
increasing the pay for each employee, unless the CPI is zero or is negative, which shall then have
no decreasing effect on the employee's pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year. In FY 2021-22, employees, including Police Officers and Sergeants,
are eligible to receive the COLA on October 1st. The Consumer Price Index- All Urban Consumers
12-Month Percent Change for the Miami -Ft. Lauderdale FL area, applicable to this current year is:
(Annual CPI 2020) October 1, 2021— September 30, 2022 = .9%.
SUMMARY OF FINANCIAL ISSUES AHEAD
COVID-19 continues to be an ongoing concern. The effects COVID-19 will have on the overall
economy are still unpredictable. Cases of COVID-19 have been diminishing and lives are beginning
to see "Normal."
The City continues to monitor very closely inflation and fuel costs; both of which are important to
the City and can have a major effect of on the City's operating expenses. Based on the US Energy
Information Administration, the average fuel prices have increased by 28% from last year this
same time.
The City Administration currently forecasts for FY 2021-22, as of July 28, 2021, a 3% overall
revenue increase from the adopted FY 2020-21 forecasted revenues, providing a monetary
increase of an estimated $661,898. The overall revenue for FY 2021-22 forecast takes into
account numerous estimated increases, state shared revenues being the largest.
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Because of the above, the City of South Miami Administration focused on balancing fiscal year
2021-2022 operational expenses by staying within the 3% increase generated by the forecasted
revenues, without increasing the millage rate and/or eliminating or reducing the current level of
service provided to the City of South Miami residents. The City's FY 2021-22 operating expenses
increased by 3%, when compared to FY 2020-21 forecasted expenses.
CONCLUSION
Despite the challenges, we encountered in balancing the needs for services against the desire
of property owners to keep the same rate of tax, we continued to maintain the reserves for our
various critical financial responsibilities.
These continue to be unpredictable times that require careful and clear leadership and
extraordinary courage. We thank the Mayor and City Commission for having those qualities, as
we believe they have been reflected in this proposed budget. As always, your staff will endeavor
to continue to provide the levels of services our community. We are grateful for your continued
contributions to the budget development process. The confidence you hold in your staff makes it
possible for us to provide the results our community deserves and expects. By working together,
we have once again been able to craft a budget that addresses the priorities you have created for
our community.
CLOSING
I wish to thank the Mayor and Commissioners for providing direction on a preferred future for
the City of South Miami. I also wish to thank the entire staff for their professionalism and
dedication. Finally, I would like to thank the excellent Budget and Finance Committee for the
time, which they have volunteered to help evaluate FY 2021-22 proposed budget, and their
valuable input, which has been reflected in this budget.
Sincerely,
Shari Kamali, ICMA-CM
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 12 24
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FY 2021-2022 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission as
follows:
POLICE DEPARTMENT. PARTENERSHIPS WITH THE COMMUNITY PROVIDE TRUST.
The Police Department has continued to develop and participate in
community outreach programs. These programs are developed to foster trust 0
and form a personal bond with our community, citizens and business owners.
We believe that direct relationship has helped in creating a reduction in crime "..
rates and has created a foundation and bond with the community that is �ORjO*
seldom seen in other communities as diverse as ours. The Police Department
continues its commitment to 215L Century Policing concepts which focus on
community relationships, transparency, and a cooperation with the community it serves.
Since 2013 crime has shown a downward trend in the City of South Miami and that trend
continues with current estimated numbers and forecasts.
Cops and Students Talking (CAST) program will resume this summer. This program is led by Police
Officers to provide interaction between Officers and students in the summer program.
Police Athletk League
The PAL program began its football program within the South Miami Grey
Ghost football system. The program is also initiating a baseball and softball
program. All funding for this program was provided by the Federal
Forfeiture fund, which gains assets from criminals in which our Officers
participate in the apprehension and securing of illegal goods & cash.
Therefore, the PAL program directly benefits the South Miami community
without direct expenditure of the taxpayers' funds.
The Department updated its agreement with Axon International which provides the Department
with the latest in less than lethal tools as well as the latest in body cam technology. The
Departments new Axon Body 3 cameras include shot spotter and electronic control device
integration for greater accountability.
Police Department leadership members have attended several advanced executive trainings like
Command Officer Development Course, Senior Officer Course and Police Executive training.
These trainings provide education in current Police management skills. We believe our Police can
always benefit from training and refresher courses.
The Department conducted active shooter training and practice situations at area schools, area
hospitals, businesses, and City properties. This training program ensures that our Police are fully
aware of situations that may occur at a moment's notice in areas and facilities that are not typical
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 13 25
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training locations. The Department continued to utilize online training systems to provide the
latest in emerging trends. It is anticipated that by the end of the FY 2022 budget, all patrol officers
will have completed Crisis Intervention Training (CIT) which provides officers with the tools
needed to assist people in distress.
Additionally, the Department continued the COMPSTAT program, which is designed to maintain
accountability of personnel management and crime trends by tracking essential data from the
Police Department.
FINANCE DEPARTMENT ACCOMPLISHMENTS
The Finance department continued producing and posting online, before
every second regular Commission meeting of the month, the City's
monthly finance report. The Monthly financial reports are critical to
keeping control and analyzing on a continuous basis the City's financial
position.
The Finance staff also assisted the City Manager in the preparation of a
balanced FY 2021 Annual Operating and Capital Budget, a massive work
effort on which we have won Government Finance Officers Association
(GFOA) prestigious awards for over the last 10 years.
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Additionally, the department continued to produce the Comprehensive Annual Financial Report
with auditors issuing no findings, for which we have won Government Finance Officers
Association (GFOA) prestigious awards for over the last 10 years. The Popular Annual Financial
Report (PAFR) was also produced and posted online. The PAFR's main purpose is to provide non-
financial readers the opportunity to understand and be a part of the City's finances, on which we
have won Government Finance Officers Association (GFOA) prestigious awards for over the last
10 years.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The Information Technology Division, in response to the COVID-19 pandemic, has developed and
enhanced the City's SharePoint site to better help the City's staff access all the City's files from
anywhere where there is an internet connection. The division also provided Parks & Public Works
departments direct connectivity to the County ITD Data Center. Other accomplishments include
completing deployment of Microsoft Office 365 for all Police employees, upgrading the Finance
Software to the latest version, establishing a website to allow for alarm registration and false
alarm payments, as well as providing Code Enforcement the ability to work online while out on
the field.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 14
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PROCUREMENT DIVISION ACCOMPLISHMENTS
As the City transitioned to working from home at the beginning of the COVID 19 pandemic,
Procurement moved the solicitation process from receiving hard copy paper submittals to
electronic on-line submittals through the DemandStar Electronic Bid System (E-Bidding).
DemandStar is an on-line subscriber service that connects business with government. The
DemandStar platform provides an instant way of connecting with more suppliers, post and
receive bid responses electronically and manages quotes and solicitations. DemandStar offers a
free service to browse solicitations that are posted by all government members and has paid
subscriptions that can match particular business needs. The service for the City and all
government members is free of charge.
The City continues to post solicitations on the City's website that include the submittal
instructions for E-Bidding. The City's website also provides a "Notify Me" feature that sends
alerts, via text or email, to subscribers when formal solicitations are posted on the website.
Using both the City's website and DemandStar ensures the City's solicitations are receiving
adequate exposure to the local, state and national markets. Another benefit to E-Bidding is the
elimination of multiple paper copies of each submittal received. Currently, Procurement, City
Clerk and the originating department have access to all electronic files for a particular
solicitation.
As the City transitioned from in -person meetings to virtual, the bid process followed suit. All
Bid Openings, Pre -bid and Selection Committee meetings are now conducted virtually. These
virtual sessions can be conducted remotely and are more convenient for bidders and staff.
Successfully issued and completed 24 competitive Bids for goods and services, Requests for
Proposals (RFP's) and Quotes without incurring a single bid protest. Two major solicitations
were issued that will have a positive impact on the City for years to come; "Pedestrian Design
Services," and "Architectural & Engineering Services for a New Police Headquarters," in
addition, Procurement issued 200 Purchase Orders in support of required goods and/or services
for City operations.
Procurement continues to promote the "Notify Me" feature appearing on the City's website.
This feature sends email alerts to subscribers when formal solicitations are posted on the City's
website. In addition to the City's website, formal solicitations are posted on Demand Star, a
subscriber service that connects business and government. The intention is to provide high
quality services to City Departments and maximum benefits to the taxpayers of the City by
ensuring maximum participation to the City's formal solicitations.
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PERSONNEL DIVISON
The Personnel Division navigated payroll changes prompted by the CARES Act for first responders,
accommodated staff requests for leave and FMLA associated with the COVID-19 pandemic, and
prepared for updates to union contracts as a result of negotiations this fiscal year. The Personnel
Division continues to utilize the employment portal, which has streamlined the process for
posting and filling open positions, including volunteer positions for summer programs.
Although the COVID-19 pandemic resulted in the cancellation of the City's annual Wellness Fair
for the second year in a row, the Personnel Division continued to provide several wellness
initiatives and competitions aimed at engaging employees and motivating them to monitor and
improve both their physical and mental health as well as providing resources for confidential
employee assistance. The Personnel Division also continued to monitor and revise the City's
Return -to -Work guidelines in compliance with CDC, OSHA, State, and Local health and safety
guidelines to ensure the safety of both employees and residents alike. Additionally, The Personnel
Division ensures the City participates and fully complies with the Florida Drug Free Workplace
Program, which ultimately aides in the reduction of insurance costs.
The Personnel Division creates and distributes a monthly employee newsletter that aids in
allowing for widespread communication as well as boosting employee morale and continues to
review and update the Employee Policy and Procedures Manual as needed by state and federal
mandates.
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
ENGINEERING AND CONSTRUCTION DIVISION
NPDES Permit
To ensure proper protection of our surface waters from inappropriate storm P�`O RFs
water discharge staff compiled information necessary for and completed and hP
submitted the National Pollutant Discharge System (NPDES) Municipal o NPDES
° COM�LIANCE.OFO
Separate Storm Sewer System (MS4) Report to Florida Department of
Environmental Protection. !!Z%W7.
Grants
Public Works coordinated with the City Manager's office and provided technical support for the
application of several grants.
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Stormwater Drain Cleaning
Continued to provide cleaning and maintenance services for
stormwater drainage inlets and systems throughout the City with
truck mounted vacuum units. This service provides quality assurance
of the drainage structures throughout the City and prevents flooding
by maintaining the catch basin or drain cover free of debris, thus able
to absorb the maximum capacity of stormwater from a storm event.
Traffic Calming SW 78'h Street west of SW 621d Avenue
A traffic study report revealed the necessity for a traffic calming
device to convey speed reduction and safety. A survey was sent
to residents for their concurrence and based on its approval the
City completed the construction of the traffic calming speed
table.
Road Pavement Reduction at SW 691h Street & 63rd Court and
SW 69th Street & 63rd Avenue
Completed the installation of a new roundabout at the
intersection of SW 69th Street and 63rd Avenue and reduced the
amount of pavement at the radii of SW 691h Street and SW 63rd
Court to reduce the speed of vehicles making high speed turns.
Citywide Comprehensive Traffic Study
A consultant was hired to evaluate Citywide traffic concerns from residents on speeding and cut
through traffic in City neighborhoods. The study will develop data and propose concepts whose
major goals are to improve the City's resident quality of life and negative impacts of motor
vehicles. The Citywide process will also enable public involvement, and study recommendations
will be assembled in a written report identifying the City traffic circulation issues and the
alternatives which can minimize the impacts. Due to the impact of COVID-19 the study was
delayed until school resumed.
Drainage Improvements at SW 62 Place between SW 58eh
Street and SW 60th Street
Potential flooding areas were identified and prioritized in the
Stormwater Master Plan (SMP) as well as reported by residents.
The design was completed, and construction started in the last
quarter of FY21 on this drainage improvement project.
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Drainage Improvements at SW 615t Avenue between SW
7411 Street and SW 761h Street
Potential flooding areas were identified and prioritized in
the Stormwater Master Plan (SMP) as well as reported by
residents. This location was reported by businesses in the
area. The design was completed, and construction started in
the last quarter of FY21 on this drainage improvement
project.
SW 60' Street Bike Lanes
Completed the construction of a protected Bike Lane along SW
641 Street between SW 57' Avenue and SW 62nd Avenue, a
Miami Dade County CDBG/ PHCD grant funded project. The
project included buffered bike lanes, landscaping, signage,
pavement marking and resurfacing. This project is part of a
continuing effort to enhance the transportation system and
mobility choices for the residents and visitors to the City of
South Miami as identified in the South Miami Intermodal
Transportation Plan (SMITP). The SMITP was completed in early
2015, with a focus on pedestrian safety and mobility.
SW 62nd Ave Pedestrian & Bicyclist Mobility Enhancement Project (LAP)
Completed the construction of the project. This project consists
of design and construction of on -road and off -road trail
facilities for pedestrian, bicyclists, and other non -motorized
forms of transportation including sidewalks and bicycle
infrastructure as well as provided a drainage system and
performed signalization modifications. This project received
Transportation Alternative Program (TAP) Grant through the
FDOT/Miami-Dade Metropolitan Planning Organization.
Sidewalk Repairs:
An extensive inspection of sidewalks was conducted to
identify cracks or broken sidewalks. Repair and
Replacements were completed to remove tripping
hazards along sidewalks throughout the City.
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Road Resurfacing and Reconstruction
Pursuant to the Citywide Road Resurfacing Master plan, these projects are based on an annual
analysis performed by the City.
Road resurfacing was performed at the following locations:
Road Resurfacing - SW 78 ST (58 AVE to 62 AVE)
Road Resurfacing - SW 67 CT (79 ST to 80 ST)
Road Resurfacing - SW 75 TER (67 AVE to 68 AVE)
Road Resurfacing - SW 74 ST (67 AVE to 68 AVE)
Road Resurfacing - SW 62 CT (64 ST to 68 ST)
Road Resurfacing - SW 61 TER (65 AVE to 67 AVE)
Road Resurfacing - SW 61 ST (65 AVE to 67 AVE)
Road Resurfacing - SW 62 ST (59 CT to 62 AVE)
Road Resurfacing - SW 58 ST (60 AVE to 62 AVE)
Road Resurfacing - SW 52 TER (65 AVE to 67 AVE)
Road Resurfacing - SW 49 TER West of SW 65 AVE
Road Resurfacing - SW 43 ST West of SW 62 CT
Road Resurfacing - SW 64 PL North of SW 56 ST
Citywide Bikeway Greenway Sharrows
Completed the construction of installation of pavement marking
symbols to alert motorists to the expected lateral placement of
bicyclist within the shared lane and encourage safer passing
behaviors. This project is part of a continuing effort to enhance
the transportation system and mobility choices for the residents
and visitors to the City of South Miami as identified in the South
Miami Intermodal Transportation Plan.
City Hall New Roof
The City awarded a contract to remove the existing old and install a
new roof at City Hall. The contractor provided a 15-year
manufacturer warranty and obtained the permit through the City
Building Department. The existing roof was approximately 18 years
old and was experiencing damage due to numerous leaks. The
useful life of the roof was exceeded, and the roof was deteriorating
daily.
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Water and Sanitary Sewer Master Plan
8C11T1 MPIA WNTEP MGW 5 3(1&]5
South Miami completed the design and prepared
construction drawings for the water main extensions and
installation of new water meter services as recommended in
the City of South Miami Sanitary Sewer Master Plan dated
November 7, 2016. The City applied to the Environmental
Quality Control Board (EQCB) for a time extension from 90
days to 5 years to connect. Construction is anticipated to
start on the last quarter of 2021.
Citywide Directional Street Signs Replacement
The installation of the new street signs is completed and as a result
of this there is a much clearer indication of street names and
identification or branding effect for the City, as the signs include the
new City logo. Work is on -going to upkeep and replace damaged
signs throughout the City.
Pedestrian Bridge Study Over US-1 and SW 71" Street
A Feasibility study was completed and after several meetings with the Miami -Dade County
Department of Transportation and Public Works (MDC-DTPW) Transit Division and the Florida
Department of Transportation District 6 it was concluded the preferred alternative based
primarily upon the findings of the pedestrian study is located at the intersection of US-1 and SW
71st Street. A grant application was submitted to FDOT and a Consultant was awarded a contract
to finalize the design and develop construction drawings and specifications. This Project will
achieve a safe, elevated route for non -drivers to travel between the Northwest and Southeast
sides of US-1, thus providing greater connectivity and promoting pedestrian safety.
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SW 841h Street Median Improvement between SW 57`h to SW 62nd
Avenue
The median along SW 84th Street between SW 57th Avenue and SW
59th Avenue contains invasive bottle brush trees that are not
consistent with existing Poinciana trees. A design was completed,
and construction will start to provide a landscape theme to replace
the bottle brush with Poinciana trees and groundcover under the
existing Poinciana trees.
City Gateway Monument Welcome Sign
The City awarded a work order to a Consultant for design and
to develop construction drawings for the installation of an
Entry Gateway Sign at Dante Fascell Park. Construction is
anticipated to start on the last quarter of 2021.
City Welcome Signs
The City awarded a contract for the design, manufacturing and
construction of smaller Gateway Entry prototype signs to be installed
throughout the City at key entry points.
Manor Lane Roadway and Sidewalk
The residents of the Manor Lane neighborhood have requested pedestrian connectivity by
installing a new sidewalk along Manor Lane. A Pedestrian Feasibility Study was completed on
September 2019 and the City is in the process of finalizing the design to provide a new sidewalk
along the South East Side of Manor Lane from 6340 Manor Lane to the intersection of SW 79th
Street and SW 66th Avenue, and along SW 661h Avenue from SW 791h Street to SW 80ih Street.
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Citywide Striping
Striping of faded and/or worn away areas was performed throughout the City to upgrade and
improve visibility and safety.
Sunset Drive Road Modifications West of 611 Court &
Landscape from US-1 to 69'h Avenue
Completed the construction of the roadway alignment along
Sunset Drive west of SW 611t Court to straighten the roadway
and to improve the landscape within the limits of the project.
Solar Panels for City Facilities
The City awarded a contract to a Design -Build firm to provide turnkey services for the design,
permitting, supply, and installation of rooftop grid -tied photovoltaic systems and related
materials at the Bethel Gibson Community Center and to the Mobley Building by a licensed solar
installer for commercial properties.
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Downtown Improvements Sunset Drive from US-1 to SW 57th Avenue
A Consultant was hired to develop a design and prepare
necessary construction drawings to provide shade trees and
improve the landscape within the limits of the project as well
as provide minor traffic operational improvements. The
project was halted in an effort to implement a complete
street design. A truck and parking study were completed but
the businesses did not approve the parking study. The
irrigation and electrical improvements were also incorporated
into the project; however, the design is moving forward
without the parking and truck modifications.
Downtown Parking Signs
The City completed the installation of trailblazing / directional signs
throughout the Downtown area to guide residents and visitors to th
Municipal Parking Garage.
New Police Headquarters and Emergency Operation Center
The City awarded the first phase to develop a conceptual design for
a new Police Department Headquarters and Emergency Operations Center to be located at the
City's Old Inspection Site, 5890 SW 69th Street.
BUILDING MAINTENANCE
Parks Facilities Improvements
Building Maintenance made several improvements in Parks Facilities including installing new
retro-fixed LED lamps on the exterior of the Community Center, adding additional landscaping
lights at Fuchs Park, improving the Fuchs Park restroom, and assisting in the installation of the
new roof for the Mobley Building.
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City Hall and Police Department Improvements
Some of the Improvements made to City Hall and the Police Department
include the installation of a new air conditioner that covers the Finance
and City Clerk offices, additional lighting in the City Hall parking lot, and
repairing walls and painting the Human Resource Department offices.
Downtown Improvements
Building Maintenance completed electrical repairs of all the GFI outlets
in the Downtown Area for the Downtown tree aesthetic lighting project. The staff continues to
monitor the outlets due to weather, vandalism and other electrical issues which may trigger them
to shut off or require repair.
SOLID WASTE
In order to maintain great service to our residents, the Solid Waste staff
has been cross trained in the use of a garbage truck, crane, and sweeper
to serve as back up and assist in the event of an emergency or natural
disaster. As part of preventative maintenance activities, the Solid Waste
department also continues repairing trash holes twice per week and
continues tree pruning projects throughout the City in response to
residents' concerns, addressing safety issues, and in preparation for the
storm season. Other accomplishments include assisting Code
Enforcement with reducing illegal dumping throughout the City and
replacing damaged garbage bins.
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STREETS AND LANDSCAPING
The Streets and Landscaping division made the following improvements throughout the city:
• Maintained sidewalks throughout the City to remove trip hazards, and
harmonized sidewalks with existing swale elevations.
• Repaired potholes to reduce hazards.
• Completed inspection of the City's Storm Water System as required by the
NPDES Storm Water Permit.
• Completed tree pruning throughout the City.
• Coordinated and assisted our storm drain cleaning company with the
cleaning of storm water drains and pipes as result of inspections.
• Conducted cleaning of inlets using sweeper/vac truck.
• Removed existing landscaping and replaced with new landscaping and trees.
Downtown Beautification Project
In an effort to beautify the City's Downtown area, the following tasks were
completed:
• Replaced all existing Holiday lighting in trees on 72nd Street through 73rd
Street & Dorn Ave.
• Trimmed all trees in the Downtown Area for visibility of Downtown
lighting system.
• Installed Holiday banners and Holiday sound system to play Holiday music
throughout the Downtown area.
■ Continued with our established program to maintain South Miami's
Downtown and other areas clean by pressure cleaning to remove graffiti
and gum.
• Assisted with the installation of the Downtown lightings system and
performed monthly inspections.
• Applied mosquito dunks to drains throughout the City.
Citywide Beautification Project
In an effort to beautify the City of South Miami the following tasks were completed:
• Assisted with installation of bike lane on 62nd Ave by cleaning trees so cyclists are free of
hazard.
• Installed replacement planting in as needed areas on US-1.
• Installed pedestrian crosswalk signs at crosswalk areas.
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Beautification of City Parks
Streets & Landscaping assisted on beautification of Fuchs Park, Dante Fascell Park, and Jean Willis
Park. The following tasks were completed:
■ Assisted with the sod and mulch of Ludlam Glades project.
■ Assisted with sod and dirt at the dog park.
• Trimmed trees and removed debris from Dante Fascell Park.
MOTOR POOL DIVISION
Motor Pool staff has attended several repair and maintenance trainings
concerning the City's fleets. Their continued evaluation of fleet inventory
and performing preventive maintenance has ensured that vehicles are
operating at maximum capacity. Preventive maintenance is conducted
regularly on City equipment and vehicles, including city generators, heavy
duty trucks, and police vehicles. The purchase of new tools and
equipment also enabled staff to make necessary repairs effectively and
efficiently to vehicles and heavy equipment in house.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
PARKS CAPITAL IMPROVEMENT PROJECTS
Vice Mayor Robert C. Welsh Park
The City purchased property located at 7435 SW 6611 Ave in September 2019 for the purpose of
converting the lot into a neighborhood pocket park. This capital project involved the total
demolition and clean -out of the existing one-story C.B.S. building structure, including concrete
covered area, pavers, private asphalt driveway, and wooden observation platform/deck in the
rear. New ground cover sod was installed, and a new commercial aluminum fence system was
erected along the east boundary line.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 26
38
South Miami
THE CITY OF PLEASA\ 111A I`.(
Gibson -Bethel Community Center and Marshall Williamson Mobley Building
A new roof was installed at the Marshall Williamson Mobley Building due to general wear -and -
tear damage and water intrusion.
Dante Fascell Park
To better meet the needs of residents and frequent visitors at Dante Fascell Park, staff
completed the construction of a new LED lighting system over the existing six (6) tennis clay
courts, new parking lot lighting, and two (2) new service gates on the south and north
entry/exit approaches at the parking lot.
Fuchs Park Pedestrian Pathway
This capital improvement project entails the construction of a new, walking loop —curvaceous
pedestrian pathway/trail (asphalt) along the perimeter of the pond at Fuchs Park, two (2)
lookout spaces featuring a retaining wall and railing, one (1) polygon prefab shelter, and ADA
access improvements to existing restroom facilities.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 27 39
South
THE CITY OF PLEASANT LIVING;
Marshall Williamson Park — Infrastructure, Safety & Landscape Improvements
The City received a block grant to assist in funding a slate of park infrastructure, safety, and
landscape improvements at Marshall Williamson Park. Park improvements entail a new
emergency call box for automatic connection to emergency response, multiple security
cameras at the park, corrective tree pruning to improve visibility to and through the park,
removal of diseased or dead trees (3), sidewalk repairs/improvements within the park, new
tennis benches and dugout cover improvements, and a new 26 linear foot ADA sidewalk
extension from the existing right-of-way walkway to tennis court area.
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South Miami Park — Park Design
Row
- 7 �i •
The City has completed A/E project design for new playground and fitness structures and
anticipates construction commencing during fiscal year 2022. The proposed park improvements
entail demo of the existing rock -filled -in pool area and support facilities; site restoration; new
swings, playground and outdoor fitness structures; poured -in -place rubber safety surface; tree
improvements; ADA and pedestrian access stripping improvements, as well as concrete sidewalk
access to new amenities.
_1_-
-aa Me —
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 28
40
South
THE CITY OF PLEASANT LIVING
RECREATION PROGRAMS & ACTIVITIES
Aquatics
In partnership with iSwim Academy, the Department offered both group and private lessons to
swim classes. Classes were offered at various times throughout the spring, summer and fall
seasons. In addition to swim lessons, certified and experienced fitness instructors taught Aqua
Fitness class three (3) days a week throughout the summer.
Youth Programs
The Afterschool Program maintained its Department of Children and Families ('DCF') Childcare
License. Program staff completed forty (40) hours of DCF required training and maintained ten
(10) hours of CEU's while the program complied with all DCF rules and regulations for quality of
care.
The Home Team, a multidimensional youth -support program, visited the Afterschool Program
twice weekly. Program volunteers lead participants through activities focusing on science,
technology, engineering, and mathematics (STEM). Volunteers strive to maintain an inclusive and
affirming environment that is fun for all.
The Home Team volunteers also facilitated a weekly Anti -Bullying program. The program provides
guidance and instruction for youth that suffer from bullying and anger management with a focus
on discipline, leadership, social skills and overall health.
ARTSOUTH, a South Miami based non-profit dedicated to providing arts education and outreach
in under -served communities, provided instructors to teach dance classes as part of the Summer
Camp and Afterschool Program. These activities offer participants an opportunity for creative
expression and to participate in an end of season performance and/or exhibit.
The department offered a recreational and educational summer camp for youth in Kindergarten
through 6th grades. In an effort to operate in a safe and responsible manner, the department
followed recommended guidelines from the Center for Disease Control and Prevention (CDC),
American Camp Association (ACA), National Recreation and Parks Association (NRPA), and Florida
Recreation and Parks Association (FRPA).
In addition, the department partnered with Avenues of Excellence, Inc. to offer a free summer
camp to young ladies in grades 611 through 81h grades. This summer camp focused on social skills,
building confidence, etiquette, and providing fun and unique opportunities for community youth.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 29 41
South miami
THE CITY OF PLEASANT LIVING
Silver Sneakers
Continued to safely offer Sliver Sneaker fitness memberships, complimenting the already existing
fitness classes at the Gibson -Bethel Community Center. Chair aerobics and strength and balance
classes are offered two (2) days a week at 11:15 AM. Silvers Sneakers classes promote health and
wellness and are free for Sliver Sneakers members.
STEM Program
Offered free, virtual STEM (Science, Technology, Engineering and
Mathematics) Wonder Workshops, then safely in -person workshops
at the Gibson -Bethel Community Center. These workshops were
open to children ages 5 to 10 and focused on different disciplines of
engineering.
Youth Sports
This year the department opened participation in youth soccer,
basketball, baseball, flag football, tackle football and cheerleading.
All programs safely operated both practices and competitions.
Tennis
Successfully and safely managed tennis court reservations, private lessons, league play, adult
clinics and youth programs and camps at Dante Fascell Park. Tennis operations and payments
were managed through a cloud -based software, PlaybyCourt, LLC., meant to simplify the
customer experience reduce face to face transactions. Reservations were also available for tennis
play at Marshall Williamson and Brewer Park.
Senior Center
In cooperation with Miami -Dade County, the department delivered one -hundred and twenty-five
(125) meals each Monday throughout the COVID-19 pandemic to senior citizens who reside in
South Miami. Meal deliveries included enough food for a week from prepared meals and canned
goods to fresh fruits and vegetables. The Senior Plaza reopened on Monday, June 21, 2021.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 30 42
South Miami
THE CITY OF PLEASANT LIVING
SPECIAL EVENTS
Scare Street and Street — October 30, 2020
Due to the cancelation of Safe Streets Halloween, the Parks and Recreation Department in
partnership with the South Miami Police Department, Public Works Department, South Miami
Hospital, Miami Kids Magazine, and other local businesses, coordinated the first -ever Halloween
drive-thru event. Things got a little spooky at Murray Park as we offered residents an exciting
drive-thru experience with live entertainment & decorations from the safety of their cars. In
addition, participants received goodie bags and lots of sweet treats.
State of the City — November 12, 2020
With reduced attendance by SO% due to social distancing regulations, Mayor Sally Philips
delivered her first State of the City Address at the South Miami Hospital, Victor E. Clark Center.
Food, refreshments, and giveaway items were provided at the event.
Turkey Drive — November 19 — 20, 2020
In collaboration with Interval International, Somerset Academy,
Girl Scout Troop #252 and South Miami Hospital, the Parks and
Recreation Department held its annual Turkey Giveaway.
Together, over two hundred fifty (250) families received all the
items needed to enjoy a full Thanksgiving meal plus a gift card to
purchase a turkey.
Freebee Ribbon Cutting— December 3, 2020
The City of South Miami in partnership with Freebee held a ribbon
cutting ceremony to launch the city's free, on -demand transit
service. Freebee now provides door-to-door transportation to all
areas within South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 31 43
7K'
SoutMiami
THE CITY OF PLEASANT LIVING
Toy Giveaway — December 21, 2020
From action figures and dolls to board games, craft kits, legos,
sports toys, and more —the Parks and Recreation's partners
Interval International and Chamber South distributed
approximately 300 toys for local South Miami youth at this
year's annual Toy giveaway. Residents pre -registered for this
year's event and each child was able to select a toy to call their
own.
Family Dollar Ribbon Cutting —January 28, 2021
In celebration of its grand opening, Family Dollar along with the
Blue Water RE LLC, and the City of South Miami hosted its
official Ribbon Cutting Ceremony at the new Madison Square
property located at 6443 SW 591h Place, South Miami, FL 33143.
Vice Mayor Robert Welsh Memorial — March 3, 2021
In memory of Vice Mayor Robert
Welsh, the City of South Miami held a memorial service at the
newly named Vice Mayor Robert C. Welsh Jr. Park. The service
included several beautiful tributes and words of admiration shared
by residents, families, and colleagues.
64th Street Protected Bike Lanes Ribbon Cutting— March 4, 2021
To celebrate the City of South Miami's newly completed protected bike lanes, the City of South
Miami hosted a Ribbon Cutting Ceremony along SW 64th Street. After the ceremony, participants
enjoyed a short bike ride along the new bike lanes that run in both directions from 62nd Avenue to
57a' Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 32
South Miami
THE CITY OF PLEASANT LIVING
Arbor Day — April 30, 2021
The Parks and Recreation Department, South Miami Garden Club and local volunteers celebrated
its annual Arbor day event by planting three (3) trees and mulching a right-of-way open space
area at SW 62nd Court and 42nd Terrace. Participants were served refreshments after gathering for
a tree and bench plaque dedication in honor of Vice Mayor Robert C. Welsh.
Cinco De Barko — May 8, 2021
In celebration of Cinco De Mayo, families loaded up their four -legged, furry
friends and brought them to the South Miami Dog Park. Furry participants
enjoyed dog treat margaritas, photo ops, pet vendors and giveaways.
Parks & Recreation Month —July 2021
Since 1985, people in the United States have celebrated Park and Recreation Month in July to
promote building strong, vibrant, and resilient communities through the power of parks and
recreation, and to recognize the more than 160,000 full-time park and recreation professionals —
along with hundreds of thousands of part-time and seasonal workers and volunteers —that
maintain our country's local, state and community parks. In observation of July's Parks and
Recreation Month, the City's Parks and Recreation Department is hosted a series of activities and
events on Saturday, July 31, 101h, 171h and 241h at multiple City parks.
Back -to -School Giveaway - August 2021
The annual backpack giveaway was held at Murray Park and over 250 students received bags and
supplies for a successful school year. Parks and Recreation staff along with the South Miami
Police Department assisted with traffic control, checking IDS, and distributing school bags and
supplies. One bag was distributed to each child in attendance for students in Pre-k through 12th
grade.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 33 45
South Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 6, 2021, City Commission Meeting, the Commission adopted the ceiling rate of 4.3000
mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate will be
adopted. Below please find the historical data of the City's millage for the past 10-years.
4.700
4.600
4.500
4.400
4.300
4.200
4.100
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 2012 TO PROPOSED FY 2021
N M V Ill �D I� W Ol O rl N
ei M O 0 0 N N N
O 0 0 0 0 O O O O
N N }N N N N N N N N N
LL LL LL LL LL LL LL LL LL LL LL
The average taxable homestead residential value in South Miami as of July 1, 2021, is $319,281.
At the TRIM advertised millage rate set at 4.3000 mills, the average property would be
responsible for approximately $1,373. This represents an increase of $146 or approximately forty
cents per day, when compared to last year. The City portion of an average tax bill for a South
Miami residential property is approximately 21%.
During the budget development process, the City focused on Commission -established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
respective section of the budget.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 34 46
Sout iami
THE CITY OF PLEASANT HVIN(
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2021-
22.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2021-22
DEPARTMENT
F/T
1210
P/T
1310
FICA
2110
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
CITY COMMISSION
62,000
0
4,743
42,314
186
0
0
0
0
CITY CLERK
193,404
0
14,795
25,389
580
0
12,148
4,089
0
CITY MANAGER
429,471
0
32,855
39,789
1,288
500
53,938
0
S00
FINANCE DEPART
413,427
0
31,627
42,314
1,240
1,500
37,208
0
3,084
PROCUREMENT DIV
134,161
0
10,263
16,926
402
0
12,074
0
0
PERSONNEL DIV
64,970
0
4,970
8,463
195
0
5,847
0
0
BUILDING DEPART
193,425
180,657
28,617
25,389
6,217
1,204
13,244
3,239
767
PLANNING DEPART
293,708
0
22,469
33,852
881
125
26,434
0
477
CODE ENFORCE
262,843
0
20,107
33,852
10,875
2,058
23,584
0
3,500
PW OFFICE OF DIR
31,602
36,275
3,663
8,463
144
0
0
2,212
0
PW BLDG. MAINT.
105,740
0
8,472
16,926
5,474
0
9,931
0
0
PW SOLID WASTE
333,451
0
27,390
67,703
29,086
0
29,849
0
0
PW STREETS MAINT.
244,914
0
20,649
50,777
27,090
0
20,119
2,798
0
PW MOTOR POOL
153,574
0
12,054
25,389
5,461
150,000
14,128
0
50,000
PW ENG. & CONSTR
165,201
0
12,638
16,926
494
0
9,202
4,379
0
POLICE
4,205,650
30,000
354,421
472,531
121,384
133,383
400,178
24,862
74,557
PARKS & REC
423,488
0
32,397
50,777
19,057
9,378
36,295
0
8,357
PARKS - TENNIS
132,776
41,477
13,330
16,926
7,841
0
0
9,294
0
COMM CENTER
193,572
246,837
33,691
42,314
19,818
0
6,737
8,310
0
PARKS LAND MAINT
137,426
0
10,819
25,389
6,166
8,047
12,692
0
1,233
COMM POOL
0
52,075
3,984
0
771
0
0
0
0
TOTAL FY 2022
8,174,803
S87,321
703,954
1,062,409
264,6S0
306,195
723,608
59,183
142,475
BUDGETED FY 2021
8,077,835
52S,218
686,533
1,023,5S3
258,049
306,178
694,919
77,688
142,475
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 35 47
South
THE CITY OF PLEASANT LIVING
PROPERTY TAX INFORMATION
The Miami -Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $2,108,476,491. This valuation represents a 1.7% increase from the FY 2020-21 level of
$2,073,136,890. This is due primarily to the increase in value of properties. Below please find a
detailed breakdown of the City's new taxable values by use type.
2021 2020
2021 TAXABLE 2020 TAXABLE
PROPERTY TYPE COUNT VALUE COUNT VALUE
SINGLE FAMILY
CONDOMINIUM
MULTI FAMILY
COMMERCIAL
INDUSTRIAL
AGRICULTURE
VACANT LAN D
INSTITUTIONAL
GOVERNMENTAL
OTHER PROPERTIES
2,868
1,036,054,012
2,860
968,506,983
781
129,003,504
781
126,287,102
92
187,714,803
93
177,326,819
631
600,838,108
641
632,603,259
27
15,651,238
27
14,838,265
2
1,858,307
2
1,831,352
214
56,435,043
220
53,945,186
35
8,615,039
35
9,082,736
55
43,470
46
497,674
13
940,966
12
14,617,739
REAL ESTATE PARCELS 4,718 2,037,154,490 4,717 1,999,537,1 15
PERS PROP & CENT ASSD 71,322,001 73,599,775
ALL ASSESSED PROPERTY 2,108,476,491 2,073,136,890
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
The City experienced an overall assessed real property value increase of $37,617,375 or 1.88%.
This total is the actual assessed taxable value for 2021.
Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings
and improvements). It includes furniture, fixtures, tools, computer equipment, machinery,
office equipment, supplies, leasehold improvements, leased equipment, signage, and any other
equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house)
are also taxable in this category. Tangible personal property assessed values decreased by
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 36
48
1
South Miami
THE CITY OF PLEASANT LIVING
-$2,277,744 or -3.09% when comparing the asset value of fiscal year 2021-2022 and fiscal year
2020-2021.
The increase in property valuations specifically from construction within the current 2021 year
is $17,767,669 which represents an increase from the previous year of $14,879,823 or 19.41%.
The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue
with regular necessary services, operations and on -going projects without an increase in tax rate.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami's estimated General Fund Revenues for FY 2021-2022, as provided in the
proposed budget is $19,841,794 In addition, the City's General Fund has $151,008 in transfer -in
from other funds, in aggregate Fiscal Year 2021-2022 total revenue amount is $19,992,802. A
breakdown of the general makeup of the City's General Fund Revenues is presented below.
General Fund Revenue Analysis FY 2021-2022
OTaxes
3% 2% 1% ■Franchise Fees
19% ❑ Intergov Revenue
} ❑ Charges For Services
i 58%
■Fines and Forfeitures
O Misc Revenues
7%
10% ■other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 37
49
F
South Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND SUMMARY
FY 2021-2022
DEPT ACCOUNT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE 6,451,960 6,849,154 8,241,311 8,241,311 8,649,690
TAXES
10,156,538
10,404,907
11,136,460
11,379,551
11,554,426
PERMIT, FEES AND SPECIAL
ASSESMTS
1,760,737
2,266,913
2,394,500
2,107,500
2,083,500
INTERGOV REVENUE
1,464,252
2,873,860
859,268
2,004,962
1,355,205
CHARGES FOR SERVICES
4,157,848
3,358,574
3,766,878
3,752,229
3,845,160
FINES AND FORFEITURES
513,984
438,671
502,000
465,000
511,000
MISCELLANEOUS REVENUES
735,364
829,638
520,790
744,722
492,503
TOTAL
18,788,723
20,172,563
19,179,996
20,453,964
19,841,794
OTHER FINANCIAL SOURCES 285,965 2,262,442 150,000 150,000 151,008
DEPARTMENTS
1100
CITY COMMISSION
112,013
115,152
138,100
138,100
140,368
1200
CITY CLERK
347,336
423,326
456,883
473,575
464,725
1500
CITY ATTORNEY
299,543
338,452
382,310
382,310
384,851
1310
CITY MANAGER
732,100
892,241
915,947
831,054
960,241
1410
FINANCE DEPARTMENT
1,165,994
1,115,429
1,301,539
1,206,654
1,292,463
1340
INFORM. TECH. DIVISION
347,139
522,982
540,989
518,970
566,043
1320
PROCUREMENT DIVISION
235,860
242,834
258,182
246,951
270,908
1330
PERSONNEL DIVISION
720,381
508,727
661,340
597,434
666,285
1610
BUILDING DEPARTMENT
515,063
531,202
466,878
470,835
474,619
1620
PLANNING DEPARTMENT
538,578
472,028
507,069
497,104
610,241
:640
CODE ENFORCEMENT
339,778
353,782
391,008
376,318
397,204
:770
PW-OFFICE OF DIRECTOR
76,931
84,749
91,527
66,852
91,609
:710
PW-BLDG. MAINT.
369,799
391,919
507,129
449,992
473,373
720
PW-SOLID WASTE
1,158,343
1,260,134
1,398,400
1,367,081
1,440,979
730
PW-STREETS MAINT.
632,760
602,846
654,238
679,347
702,177
:760
PW-MOTOR POOL
501,084
432,975
585,959
585,654
592,636
:790
PW-ENG. & CONSTR.
197,013
190,902
224,289
213,946
225,775
1910
POLICE
6,159,350
6,562,701
7,072,308
6,687,356
7,354,831
2000
PARKS&RECREATION
692,708
612,895
820,752
724,015
864,880
2010
TENNIS
335,313
317,062
433,941
385,764
498,274
2020
COMMUNITY CENTER
612,312
502,404
640,480
519,340
652,228
1750
LANDSCAPE MAINT.
502,854
479,933
506,513
464,113
496,838
2030
COMMUNITY POOL
113,286
58,997
131,907
112,859
131,470
2100
NON -DEPARTMENTAL
110,419
1,646,135
115,000
106,852
115,000
TOTAL
16,805,957
18,659,807
19,202,688
18,102,476
19,868,018
OPERATING NET DIFFERENCE 2,268,731 3,775,198 127,208 2,501,488 124,784
2100 NON -DEPARTMENT TRANSFER 1,871,537 2,383,041 2,093,109 2,093,109 4,139,861
ENDING FUND BALANCE 6,849,154 8,241,311 6,275,410 8,649,690 4,634,613
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 38
50
I
South emiami
THE CITY OF PLEASANT LIVING
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City's
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
2500
2000
` 1500
m
O
C
1000
500
0
Comparison Revenues to Expenses (100s)
NQ, ,y1 ,y1, ,y'3 ,yA ,yh 1�D ,ti1 ti4
Doi' .y0 .y-; IV yI ,yP I:), .yid y1 ,ti'E 1C .yam ,Lti
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 39 51
South
THE CITY OF PLEASANT LIVING,
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all Offices and Departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an Office or Department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one Office or Department to
another.
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BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self -balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization -
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department's function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City's financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund's operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private -sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund's operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
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A fund's basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned, and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near -term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government -wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BAsis ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
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CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
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BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all Departments. All Departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter -departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2021 by the Miami -Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re -notifying all affected property owners by mail.
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FY 2021-2022 BUDGET SCHEDULE
Friday, MARCH 12
Distributions of Budget Worksheets to Departments
Thursday, JULY I
Capital Improvements Projects Workshop with the City Commission
JULY I
Receipt of DR 420 (Property Appraiser Certification of Taxable Value)
from the County (FS Section 200.065). Review of department's requests.
Develocment of City Manager's budget
i uesaay, JULi Li
Submission of proposed budget to the Mayor and City Commission (Article
IV, Section 2a, City Charter provides for deadline of August 1) and submit
resolution advising the Property Appraiser's Office of the City's proposed
millage rate and announcing the date, time and place of the first and second
AUGUST 2
Last day to advise the Property Appraiser's office of the proposed millage
rate, current year rollback rate and date, time and place of the first budget
hearing (FS Section 200.06S)
Tuesday, AUGUST 10
Budget Workshop with the Mayor and City Commission
Last day to post a notice for first public hearing
IV. Section 2B. at least 5-days before the First f
Tuesday, SEPTEMBER 7
First Budget Hearing must be between September 3rd and 18th. Required
to announce the percentage by which recomputed proposed millage
exceeds the rolled -back millage rate.
Sunday, SEPTEMBER 19
Last day to advertise final public hearing (FS Section 200.065)
Final public hearing and adoption of budget. If budget is not adopted this
date, the City must re -advertise Public Hearing
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FINANCIAL AND BUDGETARY POLICY
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one -source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on -going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City's charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an Office or Department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city's fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provides adequate funding for
desired programs.
• To promote sound financial management by providing accurate and timely information on
the City's financial condition.
• To protect the City's credit rating and provide for adequate resources to meet the
provisions of the City's debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
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OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and to
the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected reoccurring annual expenditure requirements.
One-time revenues and non -recurring revenues and ending fund balances will be applied to
reserves or to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re -appropriation to
resolve unusual situations or hardships caused by this policy.
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ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City's independent auditing firm will annually perform the City's financial and compliance
audit. Their opinions will be contained in the City's Comprehensive Annual Financial Report.
Results of the annual audit shall be provided to the Commission in a timely manner. The
independent auditing firm will be competitively selected in accordance with City of South Miami
Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance
Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City's financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The Annual Report will be presented as a
method of communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City's ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
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CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in meeting
the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety and liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement,
collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The
City will pool cash from several different funds for investment purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time -to -time be established by resolution of the City Commission.
CAPITAL BUDGET POLICY
The City will update its multi -year plan for capital improvements.
The City will enact an annual capital budget based on the multi -year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
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The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
straight-line depreciation method. There will be no depreciation on land or other assets with an
indefinite life. Construction in progress projects are not subject to depreciation until the project
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets -Assets vs. Repair and Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5-year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
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• Land — indefinite
• Buildings — 50 years
• Improvements — 20 years
• Equipment:
— Cars — 8 years
— Trucks —10 years
— Equipment —10-15 years
— Computer Equipment — 5 years
• Infrastructure:
— Roads — 40 years
— Stormwater System — 50 years
— Sidewalks — 40 years
• Intangible Assets — 20 years
Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the
requirements for the recording of property and for the periodic review of property for inventory
purposes. The Chief Financial Officer will establish policies and appropriate procedures to
manage fixed assets, including establishing the State of Florida required threshold dollar amount
for which fixed asset records are maintained and how often physical inventories will be taken.
Currently the State of Florida requires that assets equal to or greater than $1,000 be inventoried.
The threshold amount will be updated as the State of Florida rules are updated.
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations issued by
the City of South Miami, and to provide for the preparation and implementation necessary to
assure compliance and conformity with this policy.
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FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution and
Statutes authorize the issuance of bonds by counties, municipalities and certain special districts.
• Section 125.013 — General Obligation and Revenue Bonds
• Chapters 130 and 132 — County Bonds and General Refunding Law
• Section 1S4.219 — Public Health Facilities Revenue Bonds
• Chapter 159 — Bond Financing
• Section 163.01(7) — Bonds Issued by Entities Created by Interloca) Agreement
• Chapter 166, Part II — Municipal Borrowing
• Section 215.43 — Financial Matters: General Provisions
• Chapter 218, Part III — Local Financial Management and Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City's Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City's desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City's bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
GENERAL DEBT GOVERNING POLICY
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
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such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
will consider debt service maturities and payment patterns as well as the City's
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance — The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
Maximum Maturity — All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value — The City shall strive to maintain a ratio of Net Debt to Taxable
Assessed Value of properties within the City shall not exceed 15%. The ratio of Net Debt to
Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable assessed value
of all taxable properties within the City.
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Capitalized Interest (Funded Interest) — Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws — The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5. H.
(competitive process for purchases in excess of $5,000), Article IV, Section 4. D. multi -year
contracts) and Florida Statute Chapter 287.
Multi -year contracts: All purchases that require the payment out of more than one year's
appropriation require approval by the City Commission at a public hearing by written resolution.
Purchases less than $5,000. Purchases of, or contracts for, materials, supplies, equipment,
improvements, or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding and without securing
3 written quotes from 3 different sources of supply. Single purchases or contracts in excess of
$5,000 shall not be broken down to amounts less than $5,000 to avoid the requirements of this
paragraph. Purchases of less than $1,000 do not require Purchase Orders, 3 written quotes from
3 different sources of supply, or sealed competitive bids.
Purchases greater than $1,000 but less than $5,000. Require an approved purchase order and
the expenditure must be appropriated in the City Commission approved budget.
Purchases greater than $5,000 but less than $25,000. Purchases of or contracts for materials,
supplies, equipment, improvements, or services for which funds are provided in the budget,
where the total amount to be expended is greater than $5,000 but which does not exceed
$25,000, may be made or entered into by the City Manager without competitive sealed bidding,
but the City Manager must obtain, at a minimum, quotes from three different sources of supply
(or the manager may piggybacking off of another governmental agency's contract that used the
same or greater competitive process for selection of the contractor/vendor), and the purchase or
contract must be approved by written resolution of the City Commission. Single purchases or
contracts in excess of $25,000 must not be broken down to amounts less than $25,000 to avoid
the requirements of this paragraph.
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Purchases greater than $5,000 but less than $25,000 require:
— A Purchase Order.
— Approval by the City Manager before the expenditure is made or funds are committed.
— Appropriation in the City Commission approved budget.
— A minimum of 3 written quotes from 3 different sources of supply unless piggybacking
off of another governmental agency's contract that used the same or greater
competitive process for selection of the contractor/vendor.
— City Commission approval.
Purchases in excess of $25,000. Purchases in excess of $25,000 must be in compliance with the
competitive sealed bidding requirements. Purchases in excess of $25,000 require:
— Appropriation in the City Commission approved budget; and
— Sealed competitive bids, or piggybacking off of another governmental agency's contract
that used the same or greater competitive process for selection of the contractor/vendor;
and
— A Purchase Order; and
— Approval by the City Manager before the expenditure is made or funds committed; and
— City Commission approval.
If the Manager deems the goods and services an emergency affecting life, health, property or
safety, strict compliance with the above policy is waived, but must remain in accordance with
City of South Miami Charter, Article III, Section 5. H. (competitive process for purchases in
excess of $5,000), Article IV, Section 4. D. (multi -year contracts) and Florida Statute Chapter
287.
Article II, Section 6. D. 2. Emergency Ordinances. To meet a public emergency affecting life,
safety, health, property or the public peace, the Commission may adopt one or more
emergency ordinances, but an emergency ordinance may not grant, renew or extend a
franchise or authorize the borrowing of money except as provided in this Charter. An
emergency ordinance will be introduced in the form and manner prescribed for ordinances
generally, except that it shall be plainly designated as an emergency ordinance and shall
contain, after the enacting clause, a declaration stating that an emergency exists and describing
it in clear and specific terms. An emergency ordinance may be adopted with or without
amendment or rejected at the meeting at which it is introduced. The affirmative vote of four
members present shall be required for the adoption of an emergency ordinance. After its
adoption, the ordinance shall be published as prescribed for other adopted ordinances. It shall
become effective upon adoption or at such later date as it may Charter of The City of South
Miami Amended 2/11/14 Page 14 of 39 specify. Every emergency ordinance shall automatically
stand repealed as of the 31st day following the date on which it was adopted but this shall not
prevent re-enactment of the ordinances in the manner specified in this section, if the
emergency still exists. An emergency ordinance may also be repealed by adoption of a
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repealing ordinance in the same manner specified in this section for adoption of emergency
ordinances.
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FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self -balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami's budget consists of 19 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Bob Welsh
Tree Trust Fund, People's Transportation Tax Fund, Debt Service Fund, Capital Improvement
Program Fund, Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund, Revenue
Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax Equalization Reserve
Fund, Building Fund, City Parks Acquisition Development Operations and Maintenance Fund,
Parks Facility Impact Fund and Pedestrian Crossing Acquisition, Development, Operation and
Maintenance Trust Fund. "Fund" is defined as an independent fiscal and accounting entity with a
self -balancing set of accounts. Funds are established to attain certain objectives or to simply
segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
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South
THE CITY OF PLEASANT LIVING
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of South
Miami.
STORMINATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida's local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and managed
primarily as an element of infrastructure critical to enhancing South Miami's tax base through
economic success of the district.
BOB WELSH TREE TRUST FUND
Creation of the Bob Welsh Tree Trust Fund is for the purpose of which is to acquire, protect,
and to plant trees on public property. The Bob Welsh Tree Trust Fund shall consist of
contributions in lieu of, or in conjunction with, required replacement plantings.
PEOPLE'S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People's Transportation
Tax, to be used for transportation services. The People's Transportation Tax provides funding
for the People's Transportation Plan, Municipal Component. The surtax proceeds shall only be
used for the transportation expenses.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 58 70
South
THE CITY OF PLEASANT LIVING,
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request. These funds are restricted to uses related to impacts
caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities. These funds would be set
aside as a cash match for grant opportunities. It is beneficial in the application process for the
City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in circumstances that would require the contribution of insurance
deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non -property tax revenue is a major portion of the City's revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non -property tax revenues. These funds can
bridge the gap between the state's fiscal year end and the City's fiscal year end (3-month gap)
in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City's properties. These funds
are to be used specifically to address building hardening and security, and to fund unscheduled
and anticipated repairs, and other operational issues relating to the City's properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and
used for acquisition; at least 15% of the Fund shall be used for park development operations and
maintenance of the City's Park System. More specifically the fund shall be for the purposes of
acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural
facilities, green spaces, playfields, trails, community gardens, and other applicable public areas.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 59 71
YOSouth
THE CITY OF PLEASANT LIVING
PEDESTRIAN CROSSING ACQUISITION DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
The Pedestrian Crossing Acquisition Development, Operation and Maintenance Trust Fund has
been established for the purposes of acquiring, developing, operating and maintaining pedestrian
crossings.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City's current
Long -Term Liability. The City currently has two long term debts outstanding.
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi -year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
capital improvement projects expenditures are identified on the Five —Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no
less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a Case
Study on May 2013 providing a general recommended fund balance for two specific categories;
Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends
a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications
mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction shall
pay to the City, the parks impact fee as set forth in the provisions of Ordinance No. 14-14-2192.
Funds shall be set aside and used for land acquisition for parks; for maintaining (not including
routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing
and future facilities; for construction of new parks facilities; for any architectural, engineering,
legal and other professional fees and expenses related to any such improvements; and for any
administrative costs not incurred by the fee collection process.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 60
72
South
THE CITY OF PLEASANT I IVING
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 61 73
- c OCAL OPTION GAS
TAX FUND
$68,500
TR EE TRUST FUND r
$0
PEOPLE'S
TRANSPORTATION
TAX FUND
$547,500
PARKS AND REC.
I'ACILITIES IMPACT
FEES FUND
$1,200
STATE AND FEDERAL
FORFEITURE FUND
$15,700
POLICE
HEADQUARTERS &
EOCFUND
$1,910,146
South Miami
THE CITY OF PLEASANT LIVING
FUNDING FLOW CHART
FY 2021- 2022
CITIZENS, BUSINESSES
AND CUSTOMERS
STORMWATER
FUND
$372,000
GENERAL FUND
$19,992,802
CAPITAL
IMPROVEMENT
FUND
$2,565,547
EMERGENCY
RESERVE. FUND
$60,000
DEBT SERVICE
FUND
$862,569
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 62
74
South
THE. CITY OF PLEASANT LIVING
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
CM
ACTUAL
ACTUAL
BUDGET
ESTIMATE
RECOM
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
General Fund - 001
Beginning Fund Balance
6,451,960
6,849,154
8,241,311
8,241,311
8,649,690
Revenues
18,788,723
20,172,563
19,179,896
20,453,964
19,841,794
Expenditures
16,805,957
18,659,807
19,202,688
18,102,476
19,868,018
Interfund Transfers In
285,965
2,262,442
150,000
150,000
151,008
Interfund Transfers Out
Ending Fund Balance
Stormwater Drain Trust Fund - ill
Beginning Fund Balance
Revenues
Expenditures
Interfund Transfers Out
Ending Fund Balance
Local Option Gas Tax Trust Fund -112
1,871,537 2,383,041 2,093,109 2,093,109 4,139,861
6,849,154 8,241,311 6,275,410 8,649,690 4,634,613
242,583
229,455
318,121
318,121
247,968
422,672
372,424
417,000
372,500
372,000
285,800
133,758
357,953
292,653
279,440
150,000
150,000
150,000
150,000
150,000
229,455
318,121
227,168
247,968
190,528
Beginning Fund Balance
265,021
209,970
263,913
263,913
231,695
Revenues
76,457
67,976
73,363
67,782
68,500
Expenditures
131,508
14,033
100,000
100,000
100,000
Ending Fund Balance
209,970
263,913
237,276
231,69S
200,19S
Hometown District Improvement Trust Fund -116
Beginning Fund Balance
36,313
15,563
1,008
1,008
1,008
Revenues
4,250
0
0
0
0
Interfund Transfers Out
25,000
14,555
0
0
1,008
Ending Fund Balance
1S,S63
11008
11008
11008
0
Parks Facilities Impact Fund -117
Beginning Fund Balance
213,152
43,867
69,740
69,740
218,329
Revenues
36,808
25,873
3,500
148,589
1,200
Expenditures
206,093
0
60,000
0
60,000
Ending Fund Balance
43,867
69,740
13,240
218,329
159,529
CITY OF SOUTH MIAMI
BUDGET FY 2021-2022
63
75
South
THE CITY OF PLEASANT LIVING;
CM
ACTUAL
ACTUAL
BUDGET
ESTIMATE
RECOM
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
Bob Welsh Tree Trust Fund -118
Beginning Fund Balance
40,685
35,631
58,827
58,827
41,827
Revenues
6,396
26,534
0
8,000
0
Expenditures
11,450
3,338
25,000
25,000
25,000
Ending Fund Balance
35,631
58,827
330827
43,827
16,827
People's Transportation Tax Fund - Transportation -124
Beginning Fund Balance 892,974 970,963
Revenues 441,029 390,875
Expenditures 363,040 310,647
Ending Fund Balance 970,963 1,051,191 701,191 920,236 219,236
People's Transportation Tax Fund- Direct Transit -125
Beginning Fund Balance 427,673
Revenues 108,392
Expenditures 269,601
Ending Fund Balance 266,464 272,228 222,228 229,728 M,302
1,051,191 1,051,191 920,236
435,000 441,050 440,000
785,000 572,005 1,141,000
Revenue Stabilization Fund -150
Beginning Fund Balance
Interfund Transfers In
Expenditures
Interfund Transfers Out
Ending Fund Balance
Grant Match Reserve Fund -151
Beginning Fund Balance
Interfund Transfers In
Expenditures
Interfund Transfers Out
Ending Fund Balance
Insurance Reserve Fund -152
Beginning Fund Balance
Interfund Transfers In
Expenditures
Interfund Transfers Out
Ending Fund Balance
266,464 272,228 272,228 229,728
9 5, 057 100,000 107,500 107,500
89,293 150,000 150,000 182,926
60,000
60,000
60,000
60,000
0
0
0
0
0
0
0
0
0
0
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
60,000
60,000
60,000
60,000
0
0
0
0
0
0
0
0
0
0
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
60,000
60,000
60,000
60,000
0
0
0
0
0
0
0
0
0
0
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 64
76
South
THE CITY OF PLEASANT LIVING
CM
ACTUAL
ACTUAL
BUDGET
ESTIMATE RECOM
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21 FY 21/22
Tax Equalization Reserve Fund -153
Beginning Fund Balance
60,000
60,000
60,000
60,000 0
Interfund Transfers In
0
0
0
0 0
Expenditures
0
0
0
0 0
Interfund Transfers Out
0
0
60,000
60,000 0
Ending Fund Balance
Building Capital Reserve Fund -154
Beginning Fund Balance
Interfund Transfers In
Expenditures
Interfund Transfers Out
Ending Fund Balance
60,000 60,000 0 0 0
60,000
60,000
60,000
60,000
0
0
0
0
0
0
0
0
0
0
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
Parks Acquisition Development Operations & Maintenance Fund -155
Beginning Fund Balance 310,000 0
Revenues 0 0
Interfund Transfers In 0 0
Expenditures 310,000 0
0 0 0
0 0 0
0 0 0
0 0 0
Ending Fund Balance 0 0 0 0 0
Pedestrian Crossing Acquisition, Development, Operation and Maintenance Trust Fund -156
Beginning Fund Balance
0
0
0
0
0
Revenues
0
0
0
0
0
Interfund Transfers In
0
0
433,000
433,000
0
Expenditures
0
0
433,000
433,000
0
Ending Fund Balance
0
0
0
0
0
Police Headquarters & Emergency Operations Center Fund -157
Beginning Fund Balance
0
0
0
0
0
Revenues
0
0
0
0
0
Interfund Transfers In
0
0
0
0
1,910,146
Expenditures
0
0
0
0
650,000
Ending fund Balance
0
0
0
0
1,260,146
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 65
77
South
THE CITY OF PLEASANT LIVING
CM
ACTUAL
ACTUAL
BUDGET
ESTIMATE
RECOM
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20_
FY 20/21
FY 20/21
FY 21/22
Debt Service Fund - 201
Beginning Fund Balance
2,053
11,316
21,612
21,612
189,387
Revenues
851,884
783,956
782,057
782,057
788,255
Expenditures
1,171,966
6,093,572
1,171,345
1,003,570
1,051,956
Interfund Transfers In
329,345
391,070
389,289
389,289
74,314
Proceeds from Refunding Debt
0
4,988,000
0
0
0
Payment to Bond Escrow Agent
0
59,158
0
0
0
Ending Fund Balance
11,316
21,612
21,612
189,387
0
Capital Improvement Program Fund - 301
Beginning Fund Balance
2,290,777
1,043,597
1,451,601
1,451,601
1,067,453
Expenditures
2,566,572
1,583,967
2,165,000
1,954,968
3,633,000
Interfund Transfers In
1,319,392
1,991,971
1,570,820
1,570,820
2,565,547
Ending Fund Balance
1,043,597
1,451,601
857,421
10067,453
0
Emergency Reserve Fund - 051
Beginning Fund Balance
Revenues
Expenditures
Interfund Transfers In
Interfund Transfers Out
Ending Fund Balance
State Forfeiture Fund - 608
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
Federal Forfeiture Fund - 615
Beginning Fund Balance
Revenues
Expenditures
Transfers Out
Ending Fund Balance
3,461,905
4,090,283
6,146,536
6,146,536
6,254,074
405,764
2,150,131
36,000
169,650
60,000
186
93,878
0
62,112
0
222,800
0
0
0
0
0
0
0
0
0
4,090,283
6,146,536
6,182,536
6,254,074
6,314,074
68,806
69,636
40,221
40,221
40,921
830
585
700
700
700
0
30,000
30,000
0
30,000
69,636
40,221
10,921
40,921
12,621
1,552,444
1,483,505
1,279,666
1,279,666
1,025,619
51,890
21,028
46,000
19,085
15,000
120,829
224,867
355,278
273,132
353,278
0
0
0
0
410,146
1,483,505
1,279,666
970,388
1,025,619
277,195
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 66
78
South Miami
THE CITY OF PLEASANT LIVING
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City and County
Management Association (ICMA), this form
of government has grown from 48% usage
in 1996 to 55% usage in 2006. It is most
popular in cities with populations over
10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. Elections are
held on the second Tuesday in February in
even numbered years for the Mayor and half of the Commissioners. The Commissioner receiving
the most votes is also given the title of Vice Mayor for the first two years of the term. The next
election will take place in February 2022.
The Current South Miami City Government:
* Mayor: Sally B. Philips, EdD (Election 2022)
* Commissioner Group I: Luis Gil (Election 2022)
* Commissioner Group II: Josh Liebman (Election 2024)
* Commissioner Group III: Brian Corey (Election 2024)
* Commissioner Group IV: Walter Harris (Election 2022)
South Miami is a city in Miami -Dade County, Florida, United States. The population was 11,657 at
the 2010 census and according to the U.S. Census Bureau in the most recent census count as of
July 1 ,2019 (pending the final 2020 Census count) it was 11,911. State of Florida uses Bureau of
Economic and Business Research (BEBR) numbers for calculations for budget and this number is
12,900.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section U.S. 1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital, Larkin Hospital, and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 67 79
South
THE CITY OF PLEASANT LIVING
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function that is
mandated by State Law to assess the value of all properties within Miami -Dade County using
criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers
consider the tax rates set by the taxing authorities, they should give close attention to tax rates or
"millage" changes of those taxing authorities. The millage or tax rates are set by the various
taxing authorities within whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
TaxRate (Millage) =-------------------------------------------------------------------------------
Total Taxable Value of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to consider their budget with a roll -back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll -back
procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual taxable
value. Each taxing authority then must compute a roll -up or a roll -back millage rate and a
proposed millage. The "roll -back millage" rate is the millage rate, or tax rate that the Taxing
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 68 80
Sout iami
THE CITY OF PLEASANT LIVING
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate. The value increase in the tax base is due
to re -assessments and new construction in the prior year. However, new construction is not
permitted by Florida Law to be used to calculate the roll -back millage. If the total taxable value
(as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll -back"
in the tax millage rate in order to maintain the same level of revenue as the preceding year as the
starting point for any budget increases.
The term "roll -back" is used to describe the economic conditions of total taxable value in the prior
year and the amount of monies raised by ad -valorem taxes. It does not relate to the rate of
change in the millage.
With the millage roll -back rate, the taxing authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled -back rate,
it usually means that the cost of government operations has increased, usually as a corollary to
inflation or the cost of living, or that new public service programs have been added to their
budgets. The effect of the millage rolled -back on your property taxes will appear on your "Truth
in Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note
that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase
or decrease in tax dollars if the proposed budget is adopted.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 69 81
n
South RMiami
THE CITY OF PLEASANT LIVING
CITY HISTORY
Known as "The City of Pleasant of Living," this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida's more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler's railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today's intersection of US1 and Sunset Drive. Real estate developers were
1860.1946
�v already beginning to profile for plats of subdivisions in 1914 and by 1917
do dS Mi phone service came to Larkins.
After the fantastic real estate boom of 1925 and with a population of 3000 residents, area leaders
decided to incorporate as the Town of South Miami on March 2"d, 1926. W. A. Foster was elected
Mayor and a storeroom was rented for $10 a month as Town Hall.
The year 1926 saw the first incoming class of freshmen at the newly chartered University of
Miami campus, which abuts the City of South Miami eastern boundary along Red Road (SW 57th
Avenue). Also founded with a university theme that same year was the Cambridge Lawns
neighborhood of South Miami, situated just y
0.7 miles from the university campus. The —
neighborhood's Cambridge Lawns Historic pp y 9!
District, some 30 homes in the Tudor Revival �� �1
and Mediterranean revival style completed I i-.�'• Wit:
in 1928, were granted historic recognition
by the City of South Miami in 2005. jyn
nma"wu m.spasport I —we upn I.171
In June of 1926 the Florida Power and Light Company was granted a 30-year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane
struck the community, inflicting severe damage to the homes and businesses in the fledgling
Town of South Miami. It took great determination and strength of character to rebuild.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 70
C
South eMiami
THE CITY OF PLEASANT LIVING
On June 241h, 1927, the Town of South Miami officially became the City of South Miami and a new
Charter was approved.
In 1933, the original six square miles of South Miami were reduced to just over three square miles
due to an effort to reduce municipal responsibilities. The City's size was reduced again in 1937,
and many of the northern City residents sued to get out of the City. This is why the City of South
Miami has the most irregular boundaries of any City in Miami -Dade County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later
named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the entire
City was $614,282 (less $106,492 in Homestead exemptions). In the 1940's the population of
South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 801 St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its doors
just off US1 and 62nd Ave. The 100—bed building included a pharmacy,
emergency room, cafeteria, private offices, an X-ray department and
laboratory. Today South Miami Hospital has over 440 beds and over
17,000 admissions each year.
Growing urbanization was booming in the 70's and 80's. After 48 years, the Holsum Bakery
outgrew their home on Red Road and US1 and
moved to Medley. The Bakery Centre was developed
in its place and Metrorail was being built. In 1983
South Miami was the only station on the route that
had a viable downtown area in the proximity to the �� +
station.
In 2001 the City of South Miami was awarded the All -
America City Award, which is given by the National . ...n..=
Civic League annually to ten cities in the United
States. This award is the oldest community recognition program in the nation and recognizes
communities whose citizens' work together to identify and tackle community -wide challenges
and achieve uncommon results.
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 71 83
South
THE CITY OF PLEASANT LIVING
COMPREHENSIVE PLANNING
Comprehensive planning is a term that describes the process for determining community goals
and aspirations for growth and development. The outcome is called the Comprehensive Plan,
which provides the principles, guidelines, standards and strategies for the orderly and balanced
future economic, social, physical, environmental,* and fiscal development of the community. In
Florida, comprehensive planning is directed by Chapter 163, Part II of the Florida Statute (F.S.),
which provides that each local government has the power and responsibility to plan for their
future development and growth. Comprehensive Plans provide goals, objectives and policies that
guide future decisions in a consistent manner, and describe how the local government's
programs, activities and land development regulations will be initiated, modified, or continued to
implement the Plan in a consistent manner. Plans are typically based on at least a ten-year
planning period and are reviewed at least every seven years to ensure consistency with the
current state legislation.
Comprehensive Plan Elements
The City's adopted Comprehensive Plan consists of the following eight elements, in accordance
with Chapter 163, F.S.
Future Land Use Element
The Future Land Use Element provides a strategic framework for the spatial growth and
development within the City by determining the physical use of space. Included in the Element is
the official Future Land Use Map (FLUM) which graphically depicts the assignment of different
land uses (e.g., single-family residential or commercial) to the individual properties.
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design
and development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area.
Transportation Element
The Transportation Element is designed to address mobility issues in relationship to the size and
character of the city. The intent is to provide for a safe, convenient multi -modal transportation
system that is coordinated with the Future Land Use Map.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 72 84
South(eiami
THE CITY OF PLEASANT LIVING
Housing Element
The Housing Element provides guidance to the City in developing appropriate plans and
regulations to meet existing and projected demand in the housing inventory for all current and
future residents; eliminating substandard conditions; and supporting energy efficiency for new
and existing housing.
Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure (sanitary sewer,
solid waste, drainage, and potable water) needs of the City to ensure public health, safety and
quality of life.
Conservation Element
Policies and activities aimed at reducing water pollution, retaining natural areas and features,
supporting water conservation efforts, accommodating the use of Low Impact Development, and
supporting the expansion of the use of solar energy systems are set forth in the Conservation
Element.
Recreation and Open Space Element
The Recreation and Open Space Element provides for a comprehensive system of public and
private sites for recreation including, but not limited to, parks and playgrounds, community
centers, greenways and trails.
Intergovernmental Coordination Element
Coordination and communication procedures for resolving issues of mutual interest with other
local governmental entities, which may arise from the implementation of the Comprehensive
Plan, is the purpose of the Intergovernmental Coordination Element.
Capital Improvement Element
The Capital Improvement Element reinforces the linkage between the City's Capital Improvement
Program and the facilities needed to implement the goals of the Comprehensive Plan.
The City Commission adopted an updated Comprehensive Plan in compliance with the State
statute in 2018. Periodically, amendments to the goals or the Future Land Use Map are adopted
to support changing conditions or specific development projects within the city.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 73 85
YOSouth
THE CITY OF PLEASANT LIVING
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population:
11,657
State:
Florida
Metro Area:
Miami -Fort Lauderdale -Miami
Beach Metro Area
County:
Miami -Dade County
City:
South Miami
As per Bureau of Economic and Business Research (BEBR) at UF, the
City Population for FY 2021 is 12,965. This is the number which will be
used for State Revenue Sharing calculations.
Number
% in Total Population
% Change 2000-2010
Category
Total
Male
Female
I Total
Male
Female
Total
Male Female
Total
11,657
5,721
5,936
100
49.08
50.92
8.53
10.68
6.53
Median Age
36.7
34.8
38.7
N/A
N/A
N/A
N/A
N/A
N/A
• 16 and Over
9,579
4,643
4,936
82.17
39.83
42.34
N/A
N/A
N/A
• 18 and Over
9,303
4,499
4,804
79.81
38.59
41.21
12.07
14.13
10.21
• 21 and Over
8,622
4,167
4,455
73.96
35.75
38.22
8.15
N/A
N/A
• 62 and Over
1,851
780
1,071
15.88
6.69
9.19
7.18
N/A
N/A
• 65 and Over
1,520
621
899
13.04
5.33
7.71
3.83
9.91
0
Category
Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units
5,174
100
16.09
Total: Occupied housing units
4,699
90.82
9.25
Owner -occupied housing units
2,573
49.73
-3.74
Renter -occupied housing units
2,126
41.09
30.59
Population in occupied housing units: Owner -occupied housing units
7,052
Population in occupied housing units: Renter -occupied housing units
4,507
Occupied housing units Average household size: Owner -occupied
2.7
Occupied housing units Average household size: Renter -occupied
2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 74
86
n
South Miami
THE CITY OF PLEASANT I IVING
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City City City
Clerk Manager Attorney
Personnel Division
Finance Department Building Department Public Works
Department
LProcurement Division Office of t I e Director
Information
Technology Division
Parking Division
Code Enforcement
Division
Parks & Recreation
Department
CommunityCenter
Streets & Landscaping Landscape (Parks)
Maintenance Division Maintenance Division
Motor Pool Division r Community Pool
Building Maintenance L
Tennis
Division
Solid Waste Division
Engineering &
Construction
Planning & Zoning Police Department
CITY OF SOUTH MIAMI
BUDGET FY 2021-2022
75
87
South
THE CITY OF PLEASANT LIVING
POSITIONS BY DEPARTMENT/DIVISION
BUDGETED BUDGETED BUDGETED BUDGETED PROPOSED
POSITIONS BY DEPARTMENT FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
CITY CLERK
Full Time City Clerk
1
1
1
1
1
Deputy Clerk II
1
1
1
1
1
Deputy Clerk
1
1
1
1
1
City Clerk Total
3
3
3
3
3
CITY MANAGER
=ull Time City Manager
1
1
1
1
1
Deputy City Manager
1
1
1
0
0
Assistant City Manager
0
0
0
1
1
Executive Administrative Asst.
1
1
1
1
1
City Manager's Office Total
3
3
3
3
3
PROCUREMENT DIVISION
Full Time Chief Procurement Officer
1
1
1
1
1
Procurement Specialist
1
1
1
1
0
Procurement and Media Specialist
0
0
0
0
1
Procurement Total
2
2
2
2
2
PERSONNEL DIVISION
Full Time Personnel Manager
1
1
1
0
0
Payroll & Benefits Administrator
1
1
1
1
1
Personnel Total
2
2
2
1
1
FINANCE DEPARTMENT
Full Time Chief Financial Officer
1
1
1
1
1
Chief Administrative Officer
1
1
1
1
1
Senior Accountant
1
1
1
1
1
Junior Accountant
2
2
2
0
0
Accounts Payable Technician
0
0
0
1
1
Accounts Receivable Technician
0
0
0
1
1
Full Time Total
5
5
5
5
5
Part Time Office Support
1
1
1
0
0
Part Time Total
1
1
1
0
0
Finance Total
6
6
6
5
5
BUILDING DEPARTMENT
Full Time Building Official/Director
1
1
1
1
1
Chief Building Inspector
1
1
1
0
0
Permits Coordinator
2
2
2
2
2
Full Time Total
4
4
4
3
3
Part Time Chief Mechanical Inspector
1
1
1
1
1
Chief Electrical Inspector
1
1
1
1
1
Chief Plumbing Inspector
1
1
1
1
1
Chief Structural Inspector
1
1
1
1
1
Chief Building Inspector
0
0
0
1
1
Part Time Total
4
4
4
5
5
Building Total
8
8
8
8
8
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 76 88
South
THE CITY OF PLEASANT I IVINC,
BUDGETED BUDGETED BUDGETED BUDGETED PROPOSED
POSITIONS BY DEPARTMENT FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
PLANNING DEPARTMENT
Full Time Planning Director
1
1
1
1
1
Sr. Planner/Zoning Admin
2
2
2
2
2
Grants Coordinator
1
1
1
0
0
Office Support
1
1
1
1
1
Planning Total
5
5
5
4
4
CODE ENFORCEMENT
Full Time Senior Code Enforcement Officer
1
1
1
1
1
Code Enforcement Officers 1/II
1
1
1
1
1
Code Enforcement Officers I
1
1
1
1
1
Local Business Tax Comp Officer
1
1
1
1
1
Code Enforcement Total
4
4
4
4
4
PW - BUILDING MAINTENANCE
Full Time Lead Worker II
1
1
1
1
1
Maintenance Worker II
1
1
1
1
1
PW - Bldg Maint Total
2
2
2
2
2
PW - SOLID WASTE
Full Time Garbage Collection
Heavy Equip Operator (1 Funded by SW)
7
7
7
4
4
Lead Worker II
1
1
1
1
1
Sanitation Crane Operator
0
0
0
2
2
Trash Collection
Waste Collection Driver
2
2
2
2
2
PW- Solid Waste Total
10
10
10
9
9
PW - STREETS
Full Time Superintendent of Maint II
1
1
1
1
1
Lead Worker
1
0
0
1
1
Maintenance Worker 1
2
2
2
1
3
Maintenance Worker II
3
4
4
2
1
PW-Streets Total
7
7
7
5
6
PW - MOTOR POOL
Full Time Motor Pool Supervisor
1
1
1
1
1
Auto Mechanic
2
2
2
2
2
PW - Motor Pool Total
3
3
3
3
3
PW - OFFICE OF DIRECTOR
Full Time Public Works Director
1
1
1
0
0
Office Support
2
2
2
2
1
Full Time Total
3
3
3
2
1
Part Time Office Support
0
0
0
0
2
Part Time Total
0
0
0
0
2
PW-Office of Director Total
3
3
3
2
3
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 77 89
South
THE CITY OF PLEASANT LIVING
POSITIONS BY DEPARTMENT
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2620
BUDGETED
FY 2021
PROPOSED
FY 2022
PW - ENG & CONST
Full Time Project Manager
1
1
1
1
1
Associate Project Engineer
1
1
1
1
1
PW - Enginnering & Const. Total
2
2
2
2
2
POLICE DEPARTMENT
:ull Time SWORN
Chief of Police
1
1
1
1
1
Assistant Chief of Police
1
1
1
1
1
Captains
2
2
2
2
2
Lieutenants
3
3
3
4
4
Sergeants
7
7
7
6
6
Officers/Detectives
37
37
37
37
36
Training Officer
1
1
1
1
1
CIVILIAN EMPLOYEES
Department Head Secretary
1
1
1
0
0
Administrative Assistant
1
1
1
1
1
Communications Manager
1
1
1
1
1
Communications Officers
6
6
6
5
6
Full Time Total
61
61
61
59
59
Dart Time Officers/Detectives
0
0
0
0
1
Part Time Total
0
0
0
0
1
Police Department Total
61
61
61
59
60
Police Total
61
61
61
59
60
PARKS & REC DEPARTMENT
Full Time Parks & Recreation Director
1
1
1
1
1
Asst. Parks & Rec Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Recreation Leader
0
0
0
0
1
Events & Senior Site Manager
0
0
0
0
1
Special Events Coordinator
1
1
1
1
0
Senior Site Manager
1
1
1
1
0
Community Outreach Coordinator
0
0
0
1
1
Parks & Recreation Total
5
5
5
6
6
LANDSCAPE MAINTENANCE
Full Time Parks Superintendent
1
1
1
1
1
Lead Worker
1
1
1
0
0
Maintenance Worker 1
0
0
1
1
1
Maintenance Worker II
1
1
1
1
1
Maintenance Worker III
0
0
0
0
0
Landscape Maint Total
3
3
4
3
3
CITY OF SOUTH MIAMI BUDGET FY 2021-2022
78
90
South
THE CITY OF PLEASANT I IVING
POSITIONS BY DEPARTMENT
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2020
BUDGETED
IFY 2021
PROPOSED
FY 2022
COMMUNITY CENTER
Full Time
Recreation Supervisor II
2
2
2
2
2
Recreation Leader
3
3
3
3
3
Full Time Total
5
5
5
5
5
Part Time
Recreation Leader (PT)
3
3
3
3
3
Recreation Aide (PT)
11
11
11
10
10
Instructors
3
3
3
2
2
Summer Recreation Aide Seasonal (PT)
8
8
8
7
7
Part Time Total
25
25
25
22
22
Community Center Total
30
30
30
27
27
COMMUNITY POOL
Part Time
Lifeguard II
1
1
1
1
1
Life Guard
4
4
4
4
4
Community Pool Total
5
5
5
5
5
TENNIS
Full Time
Tennis Operations Supervisor
1
1
1
1
1
Maintenance Worker 1
1
1
0
0
1
Full Time Total
2
2
1
1
2
Part Time
Recreation Aide (PT)
3
3
3
3
3
Maintenance Worker 1
0
0
1
1
0
Part Time Total
3
3
4
4
3
Tennis Total
5
5
5
5
S
TOTAL
Full Time Total
131
131
131
122
123
Part Time Total
38
38
39
36
38
Grand Total
169
169
170
158
161
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 79
91
YOSouth
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item
Tracking and Inventory
Capitalize and
Depreciate
Land
$1
Capitalize only
Land Improvements
$1
$25,000
Building
$1
$50,000
Building Improvements
$1
$50,000
Construction in Progress
$1
Capitalize only
Machinery and Equipment
$1,000
$5,000
Vehicle
$1,000
$5,000
Infrastructure
$50,000
$250,000
Intangibles
N/A
$25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 80
92
South
THE CITY OF PLFASANT I IVINC,�
ALL REQUESTS FOR CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION
SOURCE
FY 21
Estimated
Expenses
FY21
FY 22
FY 23
FY 24
FY 2S
FY 26
TRAFFIC CALMING
Miscellaneous Traffic Calming
CIP
PTP
250,000
98,450
250,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements 62 PL at 58
5WDTF
100,000
126,395
PTP
126,000
LOGT
100,000
Drainage Improvements Design SW 58 CT from SW 73 to
74 ST
SWDTF
165,000
Drainage Improvements SW 61 AVE from SW 74 to 76 ST
SWDTF
50,000
23,605
PTP
120,000
Drainage Improvements Design SW 81 ST East of 62 AVE
SWDTF
75,000
Drainage Improvements Design SW 59 AVE from SW 64
to 66 ST
SWDTF
30,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan - Mobility
PTP
10,000
100,000
110,000
110,000
110,000
110,000
SW 62 AVE Pedestrian & Bicyclist Mobility Enhancement
(LAP)(US-1 to SW 80 ST)
TAP
60,778
PTP
19,115
Citywide Sidewalk Repairs
PTP
50,000
50,000
50,000
55,000
60,000
65,000
70,000
Citywide Street Improvements /Resurfacing
PTP
50,000
50,000
50,000
55,000
60,000
75,000
80,000
LOGT
100,000
100,000
100,000
100,000
100,000
100,000
Road Resurfacing - SW 77 TER (57 AVE to 59 AVE)
PTP
20,000
Road Resurfacing - SW 78 ST (58 AVE to 62 AVE)
PTP
25,000
GOB
45,812
Road Resurfacing - SW 67 CT (79 ST to 80 ST)
PTP
12,500
GOB
13,620
Road Resurfacing - SW 75 TER (67 AVE to 68 AVE)
PTP
12,500
GOB
22,411
Road Resurfacing - SW 75 TER (69 AVE to 6830)
GOB
27,768
Road Resurfacing - SW 74 ST (67 AVE to 68 AVE)
PTP
12,500GOB
21,040
Road Resurfacing - SW 67 CT North of SW 74 ST
PTP
12,500
GOB
21,040
Road Resurfacing - SW 62 CT (64 ST to 68 ST)
PTP
20,000
GOB
41,513
Road Resurfacing - SW 61 TER (65 AVE to 67 AVE)
PTP
15,000
GOB
20,405
Road Resurfacing - SW 61 ST (65 AVE to 67 AVE)
PTP
15,000
GOB
21,454
Road Resurfacing - SW 69 AVE North of SW 62 TER -
W&S Work
PTP
10,000
Road Resurfacing - SW 62 TER East of SW 67 AVE
PTP
15,000
Road Resurfacing - SW 62 ST (59 CT to 62 AVE)
PTP
20,000
GOB
30,282
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 81 93
South Miami
THE CITY OF PLEASANT LIVING
PROJECT DESCRIPTION
SOURCE
FY 21
Estimated
Expenses
FY21
FY 22
FY 23
FY 24
FY 25
FY 26
Road Resurfacing - SW 58 ST (60 AVE to 62 AVE)
PTP
12,500
GOB
23,297
Road Resurfacing - SW 52 TER (65 AVE to 67 AVE)
PTP
12,500
GOB
28,900
Road Rrsurfacing - SW 49 TER Wes[ of SW 65 AVE
PTP
27,500
5,140GOB
23,760
Road Resu-facing -SW 43 ST West of SW 62 CT
PTP
12,500
8,286
GOB
11,356
Road Resurfacing- SW 64 Pl. North of SW 56 ST
PTP
15,000
33,622
Road Asphalt Repair and Resurfacing SW 58TH PL
PTP
1,432
Road Resurfacing- SW 65 AVE from SW 61 TER to 61 ST
PTP
12,500
Road Resurfacing- SW 70 ST from SW 63 AVE to 64 CT
PTP
15,000
Road Resurfacing - SW 60 ST from SW 67 AVE to 65 AVE
PTP
20,000
Road Resurfacing- SW 58 TER from SW 65 AVE to 64
AVE
PTP
15,000
Road Resurfacing - SW 55 ST from SW 64 AVE to End of
Cul-de-Sac
PTP
12,500
Road Resurfacing - SW 51 TER from SW 6S AVE to 67
AVE
PTP
10,000
Road Resurfacing - SW 65 AVE from SW 53 TER Top 52
TER
PTP
12,500
Road Resurfacing -SW 64 AVE from SW 44 ST to 42 TER
PTP
15,000
Road Resurfacing - SW 59 CT from SW 76 ST to 78 ST
PTP
15,000
Road Resurfacing -SW 77 TER from SW 67 AVE to 69
AVE
PTP
15,000
Road Resurfacing - SW 68 AVE from SW 77 TER to 78 TER
PTP
10,000
Road Resurfacing - SW 69 AVE from SW 64 ST to End of
Cul-de-Sac
PTP
45,000
Road Resurfacing- SW 67 CT from SW 62 TER to 64 ST
PTP
25,000
Road Resurfacing - SW 57 DR from SW 58 ST to SW 62
AVE
PTP
47,500
PARRS
Citywide Parks Improvement - Miscellaneous -
CIP
50,000
50,000
50,000
50,000
50,000
50,000
50,000
Citywide Parks Master Plan -Improvements
CIP
50,000
42,331
50,000
50,000
50,000
50,000
50,000
Citywide ADA Transition Plan - Improvements
CIP
50,000
50,000
50,000
50,000
50,000
50,000
50,000
All America - Natural Play Elements
CIP
25,000
25,000
Brewer Park - New Restroom Study & Design
CIP
75,000
Dante Fascell Park - FY21 Design
CIP
50,000
Dante Fascell Park -Tennis Court Resurfacing
CIP
100,000
Dante Fascell Building - FY21 Design / Construction FY23
CIP
100,000
100,000
500,000
Dog Park - g9 Artificial Turf
CIP
50,000
85,000
Fuchs Park Lake Perimeter Asphalt Trail Design &
Construction (Phase I - FY 2020)
CIP
140,000
358,000
PFIF
60,000
Fuchs Park - New Picnic Pavilion
CIP
50,000
Fuchs Park- New Pathway Lighting
CIP
100,000
Fuchs Park - Tree Mitigation Project
CIP
35,000
Murray Park - Replace Ball Field Fencing
CIP
65,000
Marshall W liamson Park - Sidewalks & Park
Infrastructure & Landscape Improvements
CIP
50,000
50,000
CDBG
123,679
1 123,679
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 82 94
or
South?Miami
THE CITY OF PLEASANT 11\ I`.,.
PROJECT DESCRIPTION
SOURCE
FY 21
Estimated
Expenses
FY21
FY 22
FY 23
FY 24
FY 25
FY 26
Palmer Park - Laser -Grade Fields
CIP
35,000
35,000
35,000
35,000
35,000
35,000
South Miami Park-Restroom w/ Concession Stand
Building (construction)
CIP
750,000
South Miami Park Playground and Fitness Outdoor
Equipment
CIP
150,000
278,000
250,000
PFIF
60,000
FRDAPT
50,000
South Miami Park - New Artificial Turf Field(s) and Sport
Field Lighting (Study & Design)
CIP
80,000
Robert C. Welsh Jr. Park Improvements Design FY21/
Construction FY22 to FY25
CIP
150,000
95,600
250,000
100,000
100,000
100,000
100,000
FRDAP
200,000
Miscellaneous Park Furniture
CIP
5,000
5,000
5,000
5,000
5,000
5,000
New Packet Park at SW 50 ST & 63 AV
CIP
75,000
FLEET REPLACEMENT
Police Vehicles and Equipment
CIP
245,000
245,000
310,000
316,000
316,000
316,000
316,000
Trash Truck
CIP
120,000
120,000
Passenger Van for Parks & Recreation Dept & Vehicle
Wrap
CIP
35,000
Tractor Vehicle for Parks & Recreation
CIP
20,000
CITY FACILITIES
Gibson Bethel Community Center - New Roof/Roof
Coating
CIP
104,867
City Hall - New Roof
CIP
100,000
67,473
MISCELLANEOUS
Citywide Water & Sewer Upgrades - Design &
Construction
GOB
1,174,058
1,000,000
Citywide Directional Street Signs Replacement
PTP
10,000
10,000
10,000
10,000
10,000
10,000
10,000
Pedestrian Bridge Study Over US-1 between SW 57 AVE
& SW 72 5T Feasibility Study
PTP
FOOT
DEV
CIP
62,493
175,000
PEO
433,000
433,000
Citywide Landscaping Program
TTF
25,000
25,000
25,000
50,000
50,000
50,000
50,000
84 ST Median Improvement between SW 57 AVE to 62
AVE
PTP
25,000
25,000
25,000
Dante Fascell Art in the Park - Sculptures
CIP
100,000
City Welcome Signs Dante Fascell
CIP
250,000
250,890
City Welcome Sign Small Prototype
CIP
100,000
59,400
Manor Lane Roadway & Sidewalk
PTP
19,960
116,000
New Pay Stations
CIP
50,000
50,000
50,000
50,000
Citywide Striping
PTP
20,000
5,000
20,000
20,000
20,000
20,000
20,000
Landscape Sunset Or (US-1 to SW 69 AVE)
GOB
147,340
Backup Batteries for All Solar Panels
CIP
25,000
Solar for Gibson Bethel Community Center
CIP
100,000
133,298
Solar for City Hall
CIP
75,000
Solar for Mobley Building
CIP
58,917
Downtown Improvements - Sunset DR between US-1
and SW 57
CIP
45,000
44,500
500,000
PTP
250,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 83 95
South Miami
THE CITY OF PLEASANT LIVING
PROJECT DESCRIPTION
SOURCE
FY 21
Estimated
Expenses
FY21
FY 22
FY 23
FY 24
FY 25
FY 26
Holiday Lighting
CIP
50,000
50,000
50,000
Downtown Parking Signs
CIP
50,000
12,199
Sidewalk Design & Construction SW 64 ST (62-67 AVE)
North Side
PTP
100,000
0
Girl Scout Fence, Invasive Removal, & Parking Lot
CIP
100,000
100,000
New Police Headquarter & EOC Conceptual
FEDF
89,854
PHEOC
650,000
Downtown Furniture (Benches, Trash Cans, etc.)
CIP
100,000
Underline Bicycle Path Beautification
CIP
100,000
Alleyway Paving Behind SW 62 AVE from SW 64 to SW
68 ST
CIP
200,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR
5,015,737
5,009,283
5,964,000
2,186,000
1,066,000
1,086,000
1,096,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 84 96
SoutTMiami
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE
SOURCE OF FUNDS
FY 21
Estimated
Expenses
FY21
FY 22
FY 23
FY 24
FY 25
FY 26
CIP
Capital Improvement Fund
2,165,000
1,954,968
3,633,000
1,621,000
656,000
656,000
656,000
CDBG
Comm. Development Block Grant
123,679
123,679
0
0
0
0
0
FRDAP
FL Recreation Dev. Assistance Program
0
0
250,000
0
0
0
0
GOB
MDC General Obligation Bond
1,174,058
1,499,999
0
0
0
0
0
LEFTF
Law Enforcement Forfeiture Trust Fund
0
0
0
0
0
0
0
LOGT
j Local Option Gas Tax
100,000
100,000
100,000
100,000
100,000
100,000
100,000
PTP
People Transportation Plan
785,000
572,005
1,141,000
250,000
260,000
280,000
290,000
CRA
Community Redevelopment Agency
0
0
0
0
0
0
0
SWDTF
Stormwater Drain Trust Fund
150,000
150,000
105,000
165,000
0
0
0
TAP
Transportation Alternatives Program
(FDOT grant)
0
60,778
0
0
0
0
0
FDOT
Florida Department of Transportation
0
0
0
0
0
0
0
TMDL
Total Maximum Daily Load - FDEP Water
Quality Grant
0
0
0
0
0
0
0
TTF
Bob Welsh Tree Trust Fund
25,000
25,000
25,000
50,000
50,000
50,000
50,000
DEV
Developer Contributions
0
0
0
0
0
0
0
PED
Pedestrian Crossing Acq. Dev. Ops. &
Maint. Trust Fund
433,000
433,000
0
0
0
0
0
PFIF
Park Impact fund
60,000
0
60,000
0
0
0
0
FEDF
Federal Forfeiture Fund
0
89,854
0
0
0
0
0
PHEOC
I Police Headquarters and EOC Fund
0
0
650,000
0
0
0
0
TOTAL CIP BY YEAR
5,015,737
5,009,283
5,964,000
2,186,000
1,066,000
1,086,000
1,096,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 85 97
(Omiami
South
THE CITY OF PLEASANT LIVING,
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2021-2022
TRAFFIC CALMING
Traffic Studies & Traffic Calming Devices:
A consultant was hired to evaluate Citywide traffic concerns from residents on speeding and cut
through traffic in City neighborhoods. The study will develop data and propose concepts whose
major goals are to improve the City s resident quality of life and
negative impacts of motor vehicles. The Citywide process will
also enable the public involvement and study recommendations
will be assembled in a written report identifying the City traffic
circulation issues and the alternatives which can minimize the
impacts. The projects as a result of the traffic study will provide
traffic calming measures to encourage slower traffic speeds,
thereby reducing the timesaving benefit of cutting through on
the neighborhood streets, enhancing safety for pedestrians and
bicyclists and quality of life.
DRAINAGE IMPROVEMENTS
Drainage Improvements at SW 8151 Street East of
62"d Avenue and SW S91h Avenue from SW 64th
Street to SW 66th Street:
Potential flooding areas were identified and
prioritized in the Stormwater Master Plan (SMP) as
well as reported by residents. The study identifies
locations in the City to design and construct drainage
improvements. These areas will be addressed in
phases, by level of priority, as reported in the SMP
and other reported areas will be evaluated and
prioritize for improvements.
Citywide Drainage Cleaning:
A citywide drainage cleaning will be established to include the inlets, manholes, slab covered
trenches and drainage lines.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 96 98
South miami
THE CITY OF PLEASANT LIVING
ROAD INFRASTRUCTURE
Citywide Sidewalk Repairs:
An extensive inspection of sidewalks was conducted to identify cracks or broken sidewalks.
Repairs will be scheduled along most of the sidewalks throughout the City.
Citywide Street Improvements / Resurfacing Program:
The purpose of this program is to maintain all City -owned, paved streets at a serviceable level.
The scope includes resurfacing, restoration, and rehabilitation of existing streets on an as -need
basis, as a result extending the life of the existing pavements.
PARKS
Citywide Parks Improvements — Miscellaneous
Miscellaneous improvements include unforeseen projects that occur within the fiscal year, such
as park amenity and furniture replacement, tree removal or replacement, facility repairs and
upgrades, emergency improvements, and new capital improvement initiatives.
Citywide Parks Master Plan — Improvements
The Master Plan was prepared in response to the desire of the City's inspired leadership and
the residents of South Miami to have an outstanding program of recreation and park facilities
for themselves and future generations as the City continues to mature over the next ten years.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 87 99
South Miami
THE CITY OF PLEASANT LIVING
This account is intended to address improvements needed immediately at existing parks as
outlined in the City's Parks and Recreation Master Plan and Appendix, improve the park service
area coverage throughout the City, and increase the park land acreage surplus in anticipation of
future park land requirements.
Citywide ADA Transition Plan Improvements
Title II of the Americans with Disabilities Act (ADA) covers programs, activities, services, and
facilities of public entities such as the City of South Miami's Park system. By way of the ADA
transition plan, the purpose of this fund account is to address barrier removal solutions that will
facilitate access opportunities for all individuals. This account focuses on the built infrastructure
of the city's park system and its outdoor recreation facilities to address physical accessibility
improvements.
All America Park — Natural Play Elements
This project consists of design and construction of a natural play space, featuring elements that
encourage climbing and balancing activities which promotes children social and motor skills.
The ideal is to provide a space that blends in with the park's passive nature experience and
where kids can have fun in a safe environment.
Brewer Park: New Restroom Study and Design
In a nutshell, this project entails a comprehensive environmental field review, surveys, and
reports for a proposed new restroom at Brewer Park. Work scope also includes community
input meetings; multiple conceptual designs for public and staff review, preparation of A/E
construction plans, as well as permit coordination and approval.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 88 100
f � 1
Soui th Mami
THE CITY Of PLEASANT LIVING
Dog Park — Artificial Turf
This project consists of installation of artificial turf which is low -maintenance, and cleaner —and
more aesthetically pleasing —than the existing sod which requires year-round maintenance.
Fuchs Park— New Pathway Lighting
This project involves adding new lighting along the perimeter of the pedestrian pathway to
improve visibility, park aesthetics, and add a sense of security while the park is closed at night.
Fuchs Park — Tree Mitigation Project
This project entails supply, delivery, and install of a minimum of 36 hardwood trees at the park
and along the perimeter of the new pedestrian pathway.
Palmer Park — Softball/Baseball Field Maintenance & Renovation
Project includes but is not limited to complete renovation of baseball fields, including baseball
lip removal, reconditioning the infield clay, infield skin repair and laser grading; pitcher's
mound, new plates, and circle repairs; turf and misc. fence repairs, and repair drainage issues.
South Miami Park — New Combo Restroom-Concession Facility
The City is finalizing A/E design plans for a new combo restroom-concession facility. This project
entails the construction of a new restroom facility to support public attendance and
programming initiatives. The new facility will feature an office space, concession room with a
covered terrace, exterior drinking fountain, restrooms, and storage areas.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 89 101
South Miami
THE CITY OF PLEASANT LIVINC
South Miami Park — Playground & Outdoor Fitness Structures
Proposed Park improvements entail demo of the existing rock -filled -in pool area and support
facilities; site restoration; new swings, playground and outdoor fitness structures; poured -in -
place rubber safety surface; tree improvements; ADA and pedestrian access stripping
improvements, as well as concrete sidewalk access to new amenities.
Vice Mayor Robert C. Welsh Jr. Park — New Park Development Improvements
Proposed improvements include but is not limited to a new playground structure, picnic
shelter, basketball half -court, park identification signage, accessible walkways, and more.
Project website: www.robertwelshpark.com
New Pocket Park — SW 501h Street & 63'd Avenue
Proposed improvements consist of park furniture (i.e. trash cans, bench), park identification
signage, sidewalk and landscape improvements.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace
eight vehicles.
Parks Vehicle Fleet Replacement
The Parks Department will be purchasing a passenger van and a tractor vehicle.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 90 102
South Miami
THE CITY OF PI I
MISCELLANEOUS
Citywide Replacement of Directional Street Signs & Posts
This is the ongoing effort throughout the City to maintain and replace the City of South Miami
new blue street name signs, post and City Logo.
Pedestrian Bridge Study Over U.S. 1 between SW 57`h Avenue & SW 72"d Street (Design)
The preferred alternative located at the intersection of US-1
and SW 71" Street was based upon the findings of the
pedestrian study and after several meetings with Miami -Dade
County Department of Transportation and Public Works (MDC-
DTPW) Transit Division and the Florida Department of
Transportation District 6. Design will proceed to achieve a
safe, elevated route for non -drivers to travel between the
North and South sides of US-1, thus providing greater
connectivity and promoting pedestrian safety.
7.
:.
i�
SW 84" Street Median Improvement between SW 571h to
SW 62"d Avenue
The media along SW 841h Street between SW 571h Avenue
and SW 59`h Avenue contains invasive bottle brush trees
that are not consistent with existing Poinciana trees. To
provide a landscape theme the bottle brush will be replaced
with Poinciana trees and groundcover will be added under
the existing Poinciana trees.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 91 103
South Miami
THE CITY OF PLEASANT LIVING
Dante Fascell Park — New Art Sculptures
Improvements entail additional art sculptures for the Colombian Sculpture Garden, featuring
new landscape and up -lighting.
Manor Lane Roadway and Sidewalk
The residents of the Manor Lane neighborhood have
requested pedestrian connectivity by installing a new
sidewalk along Manor Lane. A Pedestrian Feasibility Study
was completed on September 2019 and the City is in the
process of finalizing the design to provide a new sidewalk
along the South East Side of Manor Lane from 6396 Manor
Lane to the intersection of SW 79th Street and SW 66th
Avenue, and along SW 66th Avenue from SW 79th Street to
SW 80th Street. Construction is scheduled to start in FY22.
Citywide Striping
Striping of faded and/or worn away areas will be performed throughout the City as required.
Downtown Improvement on Sunset Drive between US-1 and SW 57" Ave:
A Consultant is working to develop a design and prepare necessary
construction drawings to provide shade trees and improve the
landscape within the limits of the project as well as provide minor
traffic operational improvements. The irrigation and electrical
improvements were now incorporated into the project without the
parking and truck modifications. The improvements will provide a
brand sidewalk with symmetrical trees, up lighting and a new irrigation
system. Construction is scheduled to start in FY22
New Police Headquarters and Emergency Operation Center:
The conceptual design will begin for a new Police Department Headquarters and Emergency
Operations Center to be located at the City's Old Inspection Site, 5890 SW 69th Street.
Downtown Furniture
The City will replace the existing benches, trash cans and miscellaneous furniture to provide a
standard theme in the Downtown area.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 92 104
I
South miami
THE CITY OF PLEASANT LIVING
Underline Bicycle Path Beautification
The City will coordinate with Miami -Dade County Department of Transportation & Public Works
to provide City furniture such as water fountains within the City limits in order to provide a
walkable and bikeable corridor that will improve connectivity between surrounding areas.
Phase 3 of The Underline is a 7-mile segment that connects SW 191h Avenue to Dadeland South
Metrorail Station. Currently, Phase 3 is in the Miami -Dade County procurement process.
Alleyway Paving Behind SW 62nd Avenue from SW 64th to SW Wh Street
This project will improve the existing conditions of the alleyway behind SW 62nd Avenue
between SW 64th Street and SW 68`h Street. The scope of the project will consist of excavating
existing material, stabilizing the base and installing new lime rock as well as milling and existing
area and providing a new crown toward the side swales to provide for stormwater runoff.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 93 105
South(`'Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 94 106
toi"��r
Southfiami
THE CITY 01: PLEASANT I IVING
FY 2021-2022 GENERAL FUND REVENUES
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO.
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
TAXES
0010000
3111000
AD VALOREM TAXES
7,060,147
7,227,094
8,468,764
8,468,764
8,613,126
0010000
3112000
AD VALOREM DELINQUENT
48,956
212,041
33,826
33,826
35,000
0010000
3121000
LOCAL OPTION TAXES
193,967
174,268
111,814
162,000
173,600
0010000
3141000
UTILITY TAX -ELECTRIC
1,439,567
1,392,478
1,400,000
1,370,000
1,400,000
0010000
3144000
UTILITY TAX - GAS
31,242
36,403
31,711
40,000
35,000
0010000
3149000
UTILITY TAX - OTHER
245,992
243,447
238,000
240,000
240,000
0010000
3150000
UNIFIED COMM SERVICES TAX
453,205
416,543
258,845
392,000
384,000
0010000
3161000
LBT-RENEWALS
565,807
586,122
525,000
567,261
567,000
0010000
3162000
LOCAL BUSINESS TAX NEW
91,008
90,399
52,000
90,000
90,000
0010000
3162100
BUSINESS TAX TRANSFER FEES
2,647
1,512
1,500
1,700
1,700
0010000
3163000
LOBBYIST REGISTRATION FEE
24,000
24,600
15,000
14,000
15,000
TOTAL TAXES
10,156,538
10,404,907
11,136,460
11,379,551
11,554,426
PERMIT, FEES AND SPECIAL ASSESMENTS
0010000
3221000
BUILDING PERMITS
637,925
1,181,033
1,279,000
1,024,000
1,000,000
0010000
3221500
PUBLIC WORKS PERMITS
26,132
28,751
25,000
28,000
28,000
0010000
3231000
ELECTRICITY
1,055,945
1,003,418
1,055,000
1,005,000
1,005,000
0010000
3234000
GAS
39,713
53,211
35,000
50,000
50,000
0010000
3293000
GARAGE SALES
1,022
500
500
500
500
TOTAL FRANCHISE FEES
1,760,737
2,266,913
2,394,500
2,107,500
2,083,500
INTERGOVERNMENTAL REVENUE
0010000
3301000
INTERGOV REVENUE
0
1,567,091
0
668,278
0
0010000
3351012
STATE REVENUE SHARING
423,588
396,044
243,287
381,684
396,093
0010000
3351015
ALCOHOLIC BEVERAGE LICENS
16,784
17,924
16,000
16,000
16,000
0010000
3351018
LOCAL GOVT 1/2 C SALES TX
1,004,957
877,299
584,521
924,000
928,112
0010000
3382000
COUNTY LOCAL BUSINESS TAX
18,923
15,502
15,460
15,000
15,000
TOTAL INTERGOVERNMENTAL REVENUE
1,464,252
2,873,860
859,268
2,004,962
1,355,205
CHARGES FOR SERVICES
0010000
3412000
ZONING HEARING FEES
18,700
51,651
25,000
110,000
50,000
0010000
3413000
ENVIRON REVW & PRESVT BRD
48,790
31,761
30,000
40,000
40,000
0010000
3413001
LIEN SEARCH FEES
16,190
17,515
15,000
17,000
17,000
0010000
3413002
SPECIAL EVENTS
4,750
4,420
3,500
1,680
4,000
0010000
3414000
MICROFILM SALES
1,588
602
1,000
0
500
0010000
3419010
BLDG & ZON REINSPECT FEES
350
50
150
0
0
0010000
3419030
CERT OF USE/OCCUPANCY
19,900
14,651
18,000
15,000
15,000
0010000
3419040
CODE ENFORCEMENT FINES
61,554
42,191
40,000
70,000
50,000
BACKGROUND
0010000
3419051
NOTARY&COPIES
19,050
18,146
17,000
25,000
20,000
0010000
3421010
POLICE SERVICES
37,112
42,826
40,000
25,000
30,000
0010000
3421021
TOWING ADMIN FEE
3,090
2,860
3,000
2,200
3,000
0010000
3421025
SCHL CRSNG GRDS- CTY REIM
25,139
20,427
25,000
16,400
20,000
0010000
3434100
SOLID WASTE CHARGES
33,261
35,995
28,000
30,000
30,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 95 107
South
THE CITY OF PLEASANT LIVING;
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO.
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
0010000
3434200
PRIVATE HAULERS PERMIT FEE
645,910
615,259
650,000
650,000
665,600
0010000
3445100
PARKING PERMITS
125,836
73,281
115,776
64,000
64,000
0010000
3445200
PARKING METERS FRANCHISE
1,827,524
1,186,940
1,400,000
1,400,000
1,400,000
0010000
3445210
VALET PARKING
18,1S0
11,745
0
2,070
0
0010000
3445220
PARKING FUND REVENUE
9,656
18,171
0
21,560
22,598
0010000
3445300
PARKING VIOLATIONS
628,856
634,264
700,000
700,000
700,000
0010000
3472620
TENNIS COURT FEES
419,240
427,307
509,452
436,000
555,000
0010000
3472630
RECREATION PROGRAM FEES
91,021
35,752
48,000
50,000
65,000
0010000
3472631
MULTIPURPOSE CNTR-RENTAL
17,168
13,652
19,000
5,000
15,000
0010000
3472632
MULTI CNTR-MEMBERSHIP
22,442
8,582
16,000
16,000
16,000
0010000
3472635
REC FEES/MURRAY PARK POOL
18,280
7,526
16,000
12,000
12,000
0010000
3472650
S MIAMI PARK SOCCER
41,036
43,000
44,000
43,319
47,462
0010000
3472660
CONCESSION STANDS
3,255
0
3,000
0
3,000
TOTAL CHARGES FOR SERVICES
4,157,948
3,358,574
3,766,878
3,752,229
3,845,160
JUDGEMENTS,
FINES
AND FORFEITS
0010000
3511200
METRO COURT FINES
87,036
52,599
70,000
24,000
70,000
0010000
3511210
RED LIGHT CAMERAS
342,859
312,615
350,000
360,000
360,000
0010000
3540000
VIOL LOCAL ORDINANCES
20,862
19,025
20,000
20,000
20,000
0010000
3541000
BURGLAR ALARM FINES
27,927
22,932
30,000
31,000
31,000
0010000
3541050
ALARM REGISTRATION CHG
35,300
31,500
32,000
30,000
30,000
TOTAL FINES AND FORFEITS
513,984
438,671
502,000
465,000
511,000
MISCELLANEOUS
REVENUES
0010000
3612000
INTEREST INCOME
233,495
188,363
193,000
194,465
195,000
0010000
36211CO
PARKING GARAGE RENT
58,234
75,996
55,000
29,720
55,000
0010000
3622000
FASCELL PARK
24,442
12,541
26,000
5,200
25,000
0010000
3623000
BUS BENCH ADS
13,392
13,824
18,000
13,824
13,824
0010000
3625000
RENT C.A.A.
50,091
28,653
29,226
29,226
30,000
0010000
3625010
RENT- MOBLEY BLDG
0
2,806
0
0
0
0010000
3627500
SOUTH MIAMI MIDDLE SCHOOL
22,320
22,655
23,063
22,995
23,340
0010000
3629000
PALMER PARK RENTALS
24,216
14,629
27,000
12,500
23,000
0010000
3669000
HOSPITAL LANDSCAPE REVENU
4,754
8,579
7,337
7,338
6,339
0010000
3669100
DONATION
31,883
9,050
0
252,800
0
0010000
3695000
REIMB WORKERS COMP.
346
0
0
11,560
0
0010000
3695400
REIMBT-PUB WORKS LABOR
24,842
9,405
0
0
0
0010000
3697000
GAIN/LOSS ON ASSET SALE
4,876
89,933
0
0
0
0010000
3699201
MISC. OTHERS
61,940
174,529
23,064
40,000
15,000
0010000
3699225
SUNSET DR MTCE-FDOT REIMB
3,980
3,980
4,100
9,547
0
0010000
3699250
INSURANCE CLAIMS RECOVERY
68,710
67,843
0
9,547
0
0010000
3699501
SECTION 185 STATE CONTRIB
107,843
106,852
115,000
106,000
106,000
TOTAL MISCELLANEOUS
REVENUES
735,364
829,638
520,790
744,722
492,503
TOTAL GENERAL FUND 18,788,723 20,172,563 19,179,896 20,453,964 19,841,794
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 96 108
Southfiami
THE CITY OF PLEASANT LIVING
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO.
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
OTHER SOURCES
0010000 3811000
CONTRIB FROM OTHER FUNDS
25,000
14,555
0
0
1,008
0010000 3811500
TRANSF WATER/SEWER FUND
150,000
150,000
150,000
150,000
150,000
0010000 3811700
TRANSFER FROM CRA
110,965
2,097,887
0
0
0
TOTAL OTHER FINANCIAL SOURCES
285,965
2,262,442
150,000
150,000
1S1,008
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 97 109
R'
South Miami
THE CITY OF PLEASANT LIVING
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami -Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $2,108,476,491. This valuation represents a 1.7% increase from the FY 2020-2021 level
of $2,073,136,890. The estimated revenue amount is calculated using the adopted City tax rate
of 4.3000.
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
AD VALOREM TAXES
F,ti�y� ��otia �ryo1h F,ryo.,6 �ryo1� ��o.,e ��o1a �ryotio ��otiti ���otiti
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
— Taxpayers receive a 4% discount for Ad Valorem payments received by November 30
— December 31st is 3%
— January 31s' is 2%
— February 281 1%
— Taxes become delinquent if not paid by March 311
— The tax sale commences on or before June 1st
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 98 110
South Miami
THE CITY OF PLEASANT LIVING
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
UTILITY TAXES
314.1000 Utility Tax -Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County's utility tax levies of 10%.
1,450,000
1,400,000
1,350,000
1,300,000
1,250,000
1,200,000
1,150,000
1,100,000
UTILITY TAX - ELECTRIC
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314.9000 Utility Tax -Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
300,000
250,000
200,000
150,000
100,000
50,000
0
UTILITY TAX - WATER
QJ�O13 Q'k�o1� Fk' o1y �ry�.y6 �_:k ��oy'b Q,�o19 q,-Q.LO ��o.L1 F�~ory~
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 99
111
FAI
South Miami
THE CITY OF PLEASANT LIVING
314.4000 Utility Tax -Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
UTILITY TAX - GAS
60,000
50,000
40,000
30,000
20,000
10,000
0
a 1y �ryoti6 01� o1m 10
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
800,000
600,000
400,000
200,000
0
UNIFIED COMMUNICATIONS SERVICE TAX
FJ~o1� Q,�o1b QJryO1� �,ry�yb ��ryO,y1 �Jryoy4 QJ~O19 Qy�py0 Q,�O~y 1q,rypy'L
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 100 112
South Miami
THE CITY OF PLEASANT LIVING
316.2000 Local Business Tax Receipts -New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer — Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists.
PERMIT, FEES AND SPECIAL ASSESMENTS
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
1,500,000
1,000,000
500,000
BUILDING PERMITS
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As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government's responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 101 113
R'
South Miami
THE CITY OF PLEASANT LIVING
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City's responsibilities in enforcing the Florida Building Code. First method is to
apply 2.4%, which is the City's Building Department's full-time personnel percentage, to the
overall FY budget, excluding the Building Department's estimated expenses, which are considered
a direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven Department/Divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects revenues to exceed the estimated direct and indirect
expenses for FY 2022; which will help replenish the general fund losses from the previous fiscal
years, hence no surplus amount is available to carry -forward or refund.
Lastly, the Building Department represents 2.4% of the City's overall proposed budgeted
expenses for FY 2021-2022, which is in -line with the reasonable indirect expenses being
calculated to enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee -Electric - A city may charge electric companies for the use of its rights -of -
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
1,500,000
1,000,000
500,000
0
ELECTRICITY FRANCHISE FEE
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323.4000 Franchise Fee -Gas - A city may charge gas companies for the use of its rights -of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 102 114
South rmiami
THE CITY OF PLEASANT LIVING
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required.fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state -levied one -cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
500,000
400,000
300,000
200,000
100,000
0
MUNICIPAL REVENUE SHARING
,Zk�013 ��o1a ��oti5 F�ti�1� F�ti�y1 F�ti�1� ��a,,e F�ti��o �ryotiti �tiory~
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated
municipality, 38 percent is returned to the appropriate municipality.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 103 115
7R'
SoutMiami
THE CITY OF PLEASANT LIVING
335.1018 Half -Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state -shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
LOCAL GOVERNMENT HALF -CENT SALES TAX
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
LOCAL OPTION FUEL TAX
250,000
200,000
150,000
100,000
50,000
0
c��O•y3 Qy�O,yb QJ�O,y'' QJ,O•y0 QJryOy^ �D.y4 ck' FJ�oy0 FJ�o•L1 FJ~O•y'L
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 104 116
South(eMiami
THE CITY OF PLEASANT LIVING
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City's Business Tax to operate a business within the County's corporate limits. A
portion of the County's similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning
and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights -of -
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees — Fees collected for lien search requests to the City.
341.3002 Special Events — Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building and Zoning Re -inspection Fees — A fee is charged for re -inspections in every
area where permits are required. Re -inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary and Copies — Fees collected for Background checks, notary services
and copies.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 105 117
South�Miami
THE CITY OF PLEASANT LIVING
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off -duty police. The amount represents the cost of the City providing
officers pursuant to off -duty arrangements.
342.1021 Towing Admin. Fee — The City receives a surcharge from the designated Tow provider
for services rendered on behalf of the City for scofflaw violations, or Police determined derelict
vehicles.
342.1025 School Crossing Guards — The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges — Revenues generated from residents which have trash in excess
of the allowable amount per cubic yard and the annual charge for having an extra garbage
container.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the City limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
PARKING FRANCHISE FEE
Q,~OS� QJ�O1� Q�~Oy� F,�pyb F,�O�� QA�o1� �A��y9 F,�O~O F,�O~1 Q,�rj
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 106 118
I
South emiami
THE CITY OF PLEASANT LIVING
344.5210 Valet Parking — Companies which operate a valet parking with the City are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
344.5220 Parking Fund Revenue — The Commission in FY 2020 eliminated the annual fee of one
thousand dollars ($1,000.00), per space, which increased by five (5) percent annually and would
be paid into the Parking Fund. The Commission now requires that businesses purchase monthly
parking decals for the number of spaces that are required to meet the minimum number of off-
street spaces for their business. This line item excludes the businesses in the Hometown District,
which are no longer required to meet any parking minimums.
344.5300 Parking Violations — The City of South Miami Parking Division enforces parking
violations, including handicap violations, safety violations and customers that are parked and not
paid.
1,000,000
800,000
600,000
400,000
200,000
PARKING VIOLATIONS
Q,�o1'b F��O1b F,�O1y �rypy6 �yry�,y� ��pyW ���19 Q,�O�O QJ�O31 Q��oI
RECREATION FEES
347.2620 Tennis Court Fees — The City operates that Dante Fascell Tennis program in-house and
the fees collected from the program are accounted for in this line -item.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
one day camps. Also, included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
347.2631 Multipurpose Center -Rental — Rental fees from the Community Center
347.2632 Multipurpose Center -Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park -Rental — Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 107 119
South
THE CITY OF PLEASANT LIVING
347.2660 Concession Sales - Vending machine revenue and the flat fee amount collected for the
lease of the Palmer Park Concession stand.
FINES AND FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City's boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red Light Cameras — The City receives a portion of the revenues resulting from the Red -
Light Cameras located within the City's boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence. Furthermore, this line item accounts for penalties for
non -registered alarms.
354.1050 Alarm Registration Fees - Revenues are generated by the one-time residential alarm
registration and annual alarm registration amount for businesses.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT -Parking Garage — As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
362.2000 RENT -Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads — The City has certain bus benches throughout the City, which allow for
advertising. The City issues exclusive rights to a vendor, which pays for the use to advertise.
362.5000 RENT- CAA - Revenue generated by an agreement with Miami -Dade County Community
Action Agency during the fiscal year to operate the head -start program from a City building.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 108 120
South
THE CITY OF PLFASANI LIVING
362.7500 RENT -South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT -Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from Palmer Park.
CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to
be used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
366.9100 Donations — Parks — Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
OTHER FINANCING SOURCES
381.1500 Transfer from Stormwater Fund — The City General Fund pays for many indirect
expenses, which are related to the City's Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 109 121
South
THE CITY OF PLEASANT LIVING
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below some policy direction and the definitions for the three sections and
the expense accounts for better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post -Employment Benefits (OPEB) expense accrual, Worker's Compensation and
Unemployment Compensation Insurance.
WAGE AND SALARY PLAN ADJUSTMENTS POLICY
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any Charter Officer or employee not be eligible to receive such adjustment in the
current year, the adjustment shall accrue from year-to-year until such time as the Charter
Officer or employee becomes eligible. The City will provide all such individuals an appropriate
and competitive salary, healthcare, and a retirement program. To ensure that our Charter
Officers and employees do not experience a reduction in buying power caused by increases in the
cost of living each year, on October 1 of each Fiscal Year, the new budget shall include a Cost of
Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami -
Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where
applicable, all adjustments will be within the pay range and at time intervals commensurate with
the City's wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City.
Cost of Living
Upon budget, and each year thereafter, applicable employees shall receive cost of living salary
adjustments based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami -Ft. Lauderdale FL area (CPI), which shall have the effect of increasing the
pay for each individual to ensure individuals do not lose earnings to inflation.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 110 122
/02�24�r
( fill
Southll"Miami
THE CITY OF PLEASANT LIVING
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami -Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee's pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
The projected index for the current year is:
(Annual Average CPI 2020) October 1, 2021— September 30, 2022 = 0.9%
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current year, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
For CIP projects specifically authorized for funding by the City Commission, the City Manager, in
their discretion, is hereby specifically authorized to pay from the contingency line item within the
Capital Improvement Program Fund for labor, materials and other goods and/or services of any
kind or nature, that are critical to the completion of any authorized capital improvement project,
which, in the opinion of the City Manager, are necessary for the proper and complete execution
of the project and could not have been reasonably foreseen by the contractor.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 111 123
South
THE CITY OF PLEASANT LIVING
DEFINTIONS FOR EXPENSES
11 EXECUTIVE SALARIES - Salaries for Elected Officials. This does not include the City Manager,
City Attorney, and City Clerk.
12 REGULAR SALARIES AND WAGES - Employees who are or will be members of a retirement
system as a condition of employment. Includes all full-time employees who make up the regular
work force.
13 OTHER SALARIES AND WAGES - Employees who are not or will not be members of a
retirement system as a condition of their employment. Includes all seasonal and part-time
employees who are not part of the regular work force, due to the temporary nature of their
employment.
14 OVERTIME - Payments in addition to regular salaries and wages for services performed in
excess of the regular work hours as stated by the Federal Government.
15 SPECIAL PAY - Incentive pay, hazard pay, and extra duty pay for law enforcement officers.
21 F.I.C.A TAX - Social Security matching/Medicare matching.
22 RETIREMENT CONTRIBUTIONS - Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE - Includes life and health insurance premiums and benefits paid
for employees.
24 WORKERS' COMPENSATION - Premiums and benefits paid for Workers' Compensation
insurance.
25 UNEMPLOYMENT COMPENSATION - Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES - Legal, medical, dental, engineering, architectural, appraisal, and
other services procured by the local unit as independent professional assistance. Includes such
financial services as bond rating, etc., where the service received is not directly involved with
accounting and/or auditing.
32 ACCOUNTING AND AUDITING - Generally, includes all services received from independent
certified public accountants.
34 OTHER CONTRACTUAL - Custodial, janitorial, Crossing Guard and other services procured
independently by contract or agreement with persons, firms, corporations or other governmental
units.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 112 124
Sout iami
THE CITY OF PLEASANT LIVING
35 INVESTIGATIONS - Cost incurred for confidential matters handled pursuant to criminal
investigations.
36 PENSION BENEFITS - Benefits paid to participants in the pension program.
40 TRAVEL AND PER DIEM - This includes the costs of public transportation, motor pool charges,
meals, reimbursements for use of private vehicles, per diem, and incidental travel expenses.
41 COMMUNITCATIONS AND FREIGHT SERVICES - Telephone, cellular telephone, telegraph, or
other communications as well as freight and express charges, drayage, postage, and messenger
services.
43 UTILITY SERVICES - Electricity, gas, water, waste disposal, and other public utility services.
44 RENTALS AND LEASES - Amounts paid for the lease or rent of land, buildings, or equipment.
This would also include the leasing of vehicles.
45 INSURANCE - Includes all insurance carried for the protection of the local government such as
fire, theft, casualty, general and professional liability, auto coverage, surety bonds, etc.
46 REPAIR AND MAINTENANCE - The costs incurred for the repair and maintenance of buildings
and equipment, including all maintenance and service contracts. Does not include custodial or
janitorial services, which are recorded under sub -object 34.
47 PRINTING AND BINDING - Cost of printing, binding, and other reproduction services, which
are contracted for or purchased from outside vendors. Also, include charges for printing, etc.,
which is performed by an in-house print shop.
48 PROMOTIONAL ACTIVITIES - Includes any type of promotional advertising for the City.
49 OTHER CHARGES AND OBLIGATIONS - Includes current charges and obligations not otherwise
classified.
51 OFFICE SUPPLIES - This object includes materials and supplies such as stationery, preprinted
forms, paper, charts, and maps.
52 OPERATING SUPPLIES - All types of supplies consumed in the conduct of operations. This
category may include fuel, lubricants, chemicals, laboratory supplies, household items,
institutional supplies, computer software, uniforms and other clothing. Also includes recording
tapes and transcript production supplies. Does not include materials and supplies unique to
construction or repair of roads and bridges.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 113 125
South
THE CITY OF PLEASANT LIVING
53 ROAD MATERIALS - SUPPLIES - Those materials and supplies used exclusively in the repair and
reconstruction of roads and bridges.
54 SUBSCRIPTIONS AND MEMBERSHIPS - Includes books, or sets of books if purchased by set,
and not purchases for use by libraries, educational institutions, and other institutions where
books and publications constitute capital outlay. This object also includes subscriptions,
memberships, professional data costs, and training and educational costs.
61 LAND - Land acquisition cost, easements and right-of-way.
62 BUILDINGS - Office buildings, firehouses, garages, jails, zoos, and parks and recreational
buildings.
63 INFRASTRUCTURE - Structures and facilities other than buildings such as roads, bridges, curbs,
gutters, docks, wharves, fences, landscaping, lighting systems, parking areas, storm drains,
athletic fields, etc.
64 MACHINERY AND EQUIPMENT - Includes motor vehicles, heavy equipment transportation,
other heavy equipment, office furniture and equipment, and other machinery and equipment.
Also includes court recording, duplicating, and transcribing equipment.
65 CONSTRUCTION IN PROGRESS - Used to account for undistributed work in progress on
construction projects.
66 BOOKS AND PUBLICATIONS - Includes all books, publications, and other media, regardless of
value, when purchased.
for use by libraries, educational institutions, and other institutions or facilities.
71 PRINCIPAL - Principal payments made to new or existing debt which the City is obligated to
pay.
72 INTEREST - Interest payments made to new or existing debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS - Other debt costs on new or existing debt which the City is
obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 114 126
South�Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR PROJECTIONS
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 115 127
Sout Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND S-YEAR PROJECTIONS
PURPOSE
The Five -Year Forecast was designed as a management tool to provide an enhanced level of
financial planning for the City's General Fund.
Financial planning expands a government's awareness of options, potential problems, and
opportunities. The long-term revenue, expenditure, and service implications of continuing or
ending existing programs or adding new programs, services, and debt can be identified. The
financial planning process helps shape decisions and allows necessary and corrective action to be
taken before problems become more severe.
A financial plan is not a forecast of what is certain to happen, but rather a device to highlight
significant issues or problems that must be addressed if goals are to be achieved.
The City of South Miami's General Fund projections are based upon current projected levels of
service and staffing in the 2021-22 adopted budget.
General Fund
The General Fund is the general operating fund of the City. This fund was established to account
for revenues and expenditures involved in operating general functions of a non-proprietary
nature. Major revenue sources include property, utility and other taxes, franchise fees, licenses
and permits, intergovernmental revenues, fees for services, and charges to special revenue funds
for administrative or specific services. The major operating activities supported by the General
Fund include most traditional tax -supported municipal services such as public safety, parks and
recreation, solid waste, administrative offices, planning services and engineering operations.
REVENUE PROJECTIONS
Projection of revenues and other resources is critical in order to understand the level of funding
available for services and capital acquisitions. Projections for future budget periods help
determine the likelihood that services can be sustained and highlight future financial issues to be
addressed. Preparing revenue projections also enhances a government's understanding of
revenue sensitivity to changes in assumptions and to controllable factors such as changes to tax
rates or fees.
Revenue forecasts for the City of South Miami are based upon trend analysis, reviewing the
previous five -year's history of actual receipts.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 116 128
South
THE CITY OF PLEASANT LIVING
Property Tax Revenue
Property tax revenues are the largest source of revenue for the General Fund representing 43.5%
of the total anticipated General Fund revenues in the 2021-22 adopted budget. The City of South
Miami is basically "built out." Therefore, the City will not see much increase in taxable values
from major new residential development.
The City's 2021 taxable values increased by approximately 1.7% which is reflected in the 2021-22
adopted budget. Because we anticipate the continued upward trend of tax valuations, our ad
valorem revenues increase by 2% each year over the five-year projection period.
Building Permits
The City, at this very moment, anticipates a couple of major Development projects in the future.
However, to -date, the City has not received any plans for review. The past couple of years the
City has not seen much development and the city projects that the anticipated development
projects will help in meeting the budgeted building permit revenue amount.
Utility Taxes & Franchise Fees
Franchise fees in the City of South Miami are levied on companies in exchange for the right to
operate franchises for the purpose of maintaining and operating an electrical or gas distribution
system in the City. Utility taxes, or public service taxes, are fees levied on the purchase of electric,
gas, water, oil, or propane within the City. These combined revenue sources account for 13.8% of
total General Fund revenue in fiscal year 2021-22.
Overall, receipts from utility and franchise fees represent the majority of this revenue category.
Unlike sales tax revenue, which has shown some recent growth, these revenues have remained
fairly flat for the last five -years. Revenues from these two sources are forecasted to have a minor
increase throughout the forecast period.
Zoning Hearing Fees and Environmental Review Preservation Board (ERPB) Fee
Zoning Hearing and ERPB fees are all part of the normal process related to development projects.
Over the past five -years there has been a great amount of variation related to the actual amounts
received. Finance anticipates no increase of over the five-year projection period.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 117 129
South
THE CITY OF PLEASANT LIVING
Local Option, Communication Services, and Other Taxes
The revenues in this category include communications taxes and local business taxes which
account for 6.2% of total General Fund revenue. The revenue from the communication services
tax is estimated to provide $384,000 in fiscal year 2021-22, an increase from the prior year of
$258,845, which was decreased significantly due to the Pandemic. And though this tax has
recovered significantly in the past year, it is not expected to continue increasing as people move
away from using landlines. For this reason, communication tax is not forecasted to increase for
the remainder of the forecast period. Other taxes are also expected to slowly increase by
approximately 3% for each of the next five -years.
Intergovernmental Revenues
Intergovernmental revenues are budgeted at $1,355,205 for fiscal year 2021-22 which accounts
for approximately 6.8% of total General Fund revenues. Some of the major revenues included in
this category are half -cent sales tax and state revenue sharing. Half -cent sales tax and state
revenue sharing projections decreased in FY 2020-21 due to the COVID-19 outbreak but are now
on their way to a full recovery. An expected increase in taxes collected from out of state online
retailers is also contributing to the forecasted increase throughout the next five years.
Parking Fund Revenue
This revenue line item relates to the Off -Street annual supplemental parking that is required to be
paid by businesses which do not have the required number of parking spaces on premise. In FY
2019-20 the City revised the policy and is requiring business to purchase monthly decal parking
permits, however, this revenue is not expected to increase in future years.
Tennis Court Fees
The City in the middle of the 2015-16 Fiscal Year decided to begin operating the tennis program
in-house. Finance has determined a 10% change over the course of the 5-year projection due to
additional revenue from courts being added and lights in Dante Fascell Park.
Red Light Cameras
The City began its red-light camera program in FY 2015-16. There are currently four red light
cameras operating in the City. There are no cameras anticipated to be added at this time,
therefore, revenue is expected to remain constant over the rest of the 5-year projection.
Other Revenue Sources
All other significant revenue sources, excluded from the above, are forecasted individually on a
line -item basis based upon 5-year historical revenue trends.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 118 130
Sout iami
THE CITY OF PLEASANT I IVINCI
Other Financial Sources
Finance has maintained each of funds that are transferred from a fund to the General Fund
maintain the same amount; Finance does not anticipate any new increases or decreases within
the next five -years related to interfund transfers.
EXPENDITURE PROJECTIONS
Assumptions for expenditure projections should be consistent with related revenue and program
performance assumptions. A review of expenditure projections for individual programs,
particularly those with significant unexpected increases or decreases, is critical.
The expenditure projections are presented for each Department, and projections assume all
current programs continue into future fiscal years.
Salary and Benefits
Salary and benefit costs approximate 57% of all General Fund expenditures, at $11.3 million. All
projected increases reflect contractual obligations under the current union contracts.
Medical insurance costs for General Fund employees are approximately $1 million of the City's
total adopted 2021-22 General Fund operating budget. Medical insurance costs for the City are
projected to increase approximately 2% per year through the forecast period.
Pension costs for General Fund employees are approximately $723,608 of the City's total General
Fund expenditures in FY 2021-22. Pension costs are estimated at approximately 6.25% of covered
payroll in fiscal year 2021-22. Forecast estimates include an increase of 2% to incorporate the
growth in wages.
Operating Expenditures
Operating expenditures include numerous costs including basic operating supplies, travel,
training, etc. Significant expenditures in the operating category include utility costs for public
facilities such as City Hall, the Municipal Services Building, and recreational facilities, and street
lighting; and property and liability insurance for General Fund operations. Operating expenditures
are modestly forecasted to increase by 2% annually in each of the next five -years.
Transfer to Debt Service Costs
Transfers to Debt service costs are based on the long-term debt amortization schedules that are
adopted at the time that the debt is acquired, and the amount of monies received based on past
agreements. Debt service costs are forecasted to remain relatively stable throughout the five-
year period, and do not reflect any major new bond commitments during this period.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 119 131
South
THE CITY OF PLEASANT LIVING
Transfers to the Capital Improvement Fund
Transfers to the Capital Improvement Fund are forecasted as budgeted in the adopted 5-year
Capital Improvement Plan.
Forecast Summary Analysis
This forecast does not factor in the impacts of any extraordinary issues during the forecasted
period. In summary, the projection of revenues and current service level expenditures presents a
deficit for future fiscal years. This illustrates that the increasing costs of services will be hard to
maintain with slow revenue growth as projected.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 120 132
South(eiami
THE CITY C)E PLEASANT LIVING
GENERAL FUND S YEAR FORECAST
FY 2021-2022
DEPT ACCOUNT
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
NO CLASSIFICATION
FY 21/22
FY 22/23
FY 23/24
FY 24/25
FY 25/26
BEGINNING FUND BALANCE
8,649,690
4,634,613
2,714,043
1,701,403
627,649
TAXES
11,554,426
11,740,151
11,929,972
12,124,000
12,322,351
PERMIT, FEES AND SPECIAL
ASSESMENTS
2,083,500
2,104,683
2,126,086
2,147,711
2,169,561
INTERGOV REVENUE
1,355,205
1,396,590
1,439,242
1,483,202
1,528,507
CHARGES FOR SERVICES
FINES AND FORFEITURES
MISCELLANEOUS REVENUES
TOTAL
OTHER FINANCIAL SOURCES
DEPARTMENTS
1100
CITY COMMISSION
1200
CITY CLERK
1500
CITY ATTORNEY
1310
CITY MANAGER
1410
FINANCE DEPARTMENT
1340
INFORM. TECH. DIVISION
1320
PROCUREMENT DIVISION
1330
PERSONNEL DIVISION
1610
BUILDING DEPARTMENT
1620
PLANNING DEPARTMENT
1640
CODE ENFORCEMENT
1770
PW-OFFICE OF DIRECTOR
1710
PW-BLDG. MAINT.
1720
PW-SOLID WASTE
1730
PW-STREETS MAINT.
1760
PW-MOTOR POOL
1790
PW-ENG. & CONSTR.
1910
POLICE
2000
PARKS & RECREATION
2010
TENNIS
2020
COMMUNITY CENTER
1750
LANDSCAPE MAINT.
2030
COMMUNITY POOL
2100
NON -DEPARTMENTAL
TOTAL
OPERATING NET DIFFERENCE
2100 NON -DEPARTMENT TRANSFER
ENDING FUND BALANCE
3,845,160
3,928,432
4,016,790
4,110,620
4,210,341
511,000
516,110
521,271
526,484
531,749
492,503
495,897
499,581
503,374
507,280
19,841,794
20,181,863
20,532,943
20,895,390
21,269,788
151,008
150,000
150,000
150,000
150,000
140,368
143,175
146,039
148,960
151,939
464,725
474,020
483,500
493,170
503,033
384,851
392,548
400,399
408,407
416,575
960,241
979,446
999,035
1,019,015
1,039,396
10292,463
1,318,312
1,344,679
1,371,572
1,399,004
566,043
577,364
588,911
600,689
612,703
270,908
276,326
281,853
287,490
293,240
666,285
679,611
693,203
707,067
721,208
474,619
484,111
493,794
503,669
513,743
610,241
622,446
634,895
647,593
660,544
397,204
405,148
413,251
421,516
429,946
91,609
93,441
95,310
97,216
99,161
473,373
482,840
492,497
502,347
512,394
1,440,979
1,469, 799
1,499,195
1,529,178
1,559,762
702,177
716,221
730,545
745,156
760,059
592,636
604,489
616,578
628,910
641,488
225,775
230,291
234,896
239,594
244,386
7,354,831
7,501,928
7,651,966
7,805,005
7,961,106
864,880
882,178
899,821
917,818
936,174
498,274
508,239
518,404
528,772
539,348
652,228
665,273
678,578
692,150
705,993
496,838
506,775
516,910
527,248
537,793
131,470
134,099
136,781
139,517
14 2, 307
115,000
117,300
119,646
12 2, 03 9
124,480
19,868,018
20,26S,378
20,670,696
21,094,100
21,505,782
124,784 66,485 12,257-38,709-85,994
4,139,861 1,987,005 1,024,896 1,035,045 1,032,599
$4,634,613 2,714,043 1,701,403 627,649-490,944
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 121 133
South
THE CITY OF PLEASANT LIVING;
GENERAL FUND 5 YEAR PROJECTED REVENUES
FY 2021-2022
ACCT NO.
ACCOUNT CLASSIFICATION
CM RECOM
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
PROJECTED
FY 25/26
TAXES
0010000
3111000
AD VALOREM TAXES
8,613,126
8,785,389
8,961,096
9,140,318
9,323,125
0010000
3112000
AD VALOREM DELINQUENT
35,000
35,700
36,414
37,142
37,885
0010000
3121000
LOCAL OPTION FUEL TAX
173,600
176,226
178,891
181,597
184,344
0010000
3141000
UTILITY TAX -ELECTRIC
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
0010000
3144000
UTILITY TAX - GAS
35,000
36,750
38,588
40,517
42,543
0010000
3149000
UTILITY TAX - MDC WATER
240,000
240,000
240,000
240,000
240,000
0010000
3150000
UNIFIED COMM SERVICES TAX
384,000
384,000
384,000
384,000
384,000
0010000
3161000
LOCAL BUSINESS TAX -RENEWALS
567,000
568,653
570,310
571,973
573,640
0010000
3162000
LOCAL BUSINESS TAX NEW
90,000
96,734
103,973
111,753
120,115
0010000
3162100
BUSINESS TAX TRANSFER FEES
1,700
1,700
1,700
1,700
1,700
0010000
3163000
LOBBYIST REGISTRATION FEE
15,000
15,000
15,000
15,000
15,000
TOTAL TAXES
11,554,426
11,740,151
11,929,972
12,124,000
12,322,351
PERMIT, FEES AND SPECIAL ASSESMENTS
0010000
3221000
BUILDING PERMITS
1,000,000
1,010,000
1,020,100
1,030,301
1,040,604
0010000
3221500
PUBLIC WORKS PERMITS
28,000
28,628
29,271
29,928
30,599
0010000
3231000
ELECTRICITY
1,005,000
1,015,050
1,025,201
1,035,453
1,045,807
0010000
3234000
GAS
50,000
50,500
51,005
51,515
52,030
0010000
3293000
GARAGE SALES
500
505
510
515
520
TOTAL PERMIT, FEES AND
SPECIAL ASSESMENTS
2,083,500
2,104,683
2,126,086
2,147,711
2,169,561
INTERGOVERNMENTAL REVENUE
0010000
3351012
STATE REVENUE SHARING
396,093
407,976
420,215
432,822
445,806
0010000
3351015
ALCOHOLIC BEVERAGE LICENS
16,000
16,320
16,646
16,979
17,319
0010000
3351018
LOCAL GOVT 1/2 C SALES TX
928,112
956,994
986,775
1,017,483
1,049,146
0010000
3382000
COUNTY LOCAL BUSINESS TAX
15,000
15,300
15,606
15,918
16,236
TOTAL INTERGOVERNMENTAL
REVENUE
1,355,205
1,396,590
1,439,242
1,483,202
1,529,507
CHARGES FOR SERVICES
0010000
3412000
ZONING HEARING FEES
50,000
50,000
50,000
50,000
50,000
0010000
3413000
ENVIRON REVW & PRESVT BRD
40,000
40,000
40,000
40,000
40,000
0010000
3413001
LIEN SEARCH FEES
17,000
17,304
17,614
17,929
18,250
0010000
3413002
SPECIAL EVENTS
4,000
4,583
5,252
6,018
6,895
0010000
3414000
MICROFILM SALES
500
500
500
500
500
0010000
3419030
CERT OF USE/OCCUPANCY
15,000
15,000
15,000
15,000
15,000
0010000
3419040
CODE ENFORCEMENT FINES
50,000
51,222
52,475
53,757
55,072
0010000
3419051
BACKGROUND NOTARY&COPIES
20,000
20,800
21,632
22,497
23,397
0010000
3421010
POLICE SERVICES
30,000
30,000
30,000
30,000
30,000
0010000
3421021
TOWING ADMIN FEE
3,000
3,054
3,108
3,164
3,220
0010000
3421025
SCHL CRSNG GRDS- CTY REIM
20,000
20,000
20,000
20,000
20,000
0010000
3434100
SOLID WASTE CHARGES
30,000
30,000
30,000
30,000
30,000
CITY OF
SOUTH MIAMI BUDGET
FY 2021-2022
122
134
All
South
THE CITY 01= I l LASANT I IVING
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
ACCT NO.
ACCOUNT CLASSIFICATION
FY 21/22
FY 22/23
FY 23/24
FY 24/25
FY 2S/26
0010000
3434200
PRIVATE HAULERS PERMIT FEE
665,600
671,093
676,632
682,216
687,846
0010000
3445100
PARKING PERMITS
64,000
65,920
67,898
69,935
72,033
0010000
3445200
PARKING METERS FRANCHISE
1,400,000
1,400,000
1,400,000
1,400,000
1,400,000
0010000
3445220
PARKING FUND REVENUE
22,598
22,598
22,598
22,598
22,598
0010000
3445300
PARKING VIOLATIONS
700,000
719,642
739,836
760,596
781,938
0010000
3472620
TENNIS COURT FEES
555,000
602,208
653,432
709,012
769,320
0010000
3472630
RECREATION PROGRAM FEES
65,000
66,950
68,959
71,027
73,158
0010000
3472631
MULTIPURPOSE CNTR-RENTAL
15,000
15,450
15,914
16,391
16,883
0010000
3472632
MULTIPRPOSE CNTR-MEMBERSHIP
16,000
16,987
18,035
19,148
20,329
0010000
3472635
REC FEES/MURRAY PARK POOL
12,000
12,863
13,788
14,780
15,843
0010000
3472650
S MIAMI PARK SOCCER
47,462
49,257
51,120
53,053
55,060
0010000
3472660
CONCESSION STANDS
3,000
3,000
3,000
3,000
3,000
TOTAL CHARGES FOR SERVICES
3,845,160
3,928,432
4,016,790
4,110,620
4,210,341
FINES AND FORFEITS
0010000
3511200
METRO COURT FINES
70,000
70,700
71,407
72,121
72,842
0010000
3511210
RED LIGHT CAMERAS
360,000
363,600
367,236
370,908
374,617
0010000
3540000
VIOLATIONS LOCAL ORDINANCES
20,000
20,200
20,402
20,606
20,812
0010000
3541000
BURGLAR ALARM FINES
31,000
31,310
31,623
31,939
32,259
0010000
3541050
ALARM REGISTRATION CHG
30,000
30,300
30,603
30,909
31,218
TOTAL FINES
AND FORFEITS
511,000
516,110
521,271
526,484
531,749
MISCELLANEOUS REVENUES
0010000
3612000
INTEREST INCOME
195,000
195,000
195,000
195,000
195,000
0010000
3621100
PARKING GARAGE RENT
55,000
56,650
58,350
60,100
61,903
0010000
3622000
FASCELL PARK
25,000
25,000
25,000
25,000
25,000
0010000
3623000
BUS BENCH ADS
13,824
14,178
14,540
14,912
15,294
0010000
3625000
RENT C.A.A.
30,000
30,000
30,000
30,000
30,000
0010000
3627500
SOUTH MIAMI MIDDLE SCHOOL
23,340
24,040
24,761
25,504
26,269
0010000
3629000
PALMER PARK RENTALS
23,000
23,690
24,401
25,133
25,887
0010000
3669000
HOSPITAL LANDSCAPE REVENU
6,339
6,339
6,529
6,725
6,927
0010000
3699201
MISC. OTHERS
15,000
15,000
15,000
15,000
15,000
0010000
3699501
SECTION 185 STATE CONTRIB
106,000
106,000
106,000
106,000
106,000
TOTAL MISCELLANEOUS REVENUES
492,503
495,897
499,581
503,374
507,280
TOTAL GENERAL FUND
0010000 3811000 CONTRIB FROM OTHER FUNDS
0010000 3811500 TRANSFER WATER/SEWER FUND
TOTAL OTHER FINANCIAL SOURCES
19,841,794 20,181,863 20,532,943 20,895,390 21,269,788
1,008 0 0 0 0
150,000 150,000 150,000 150,000 150,000
151,008 150,000 150,000 150,000 150,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 123 135
7R'A.Soutiami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
FY 2021-2022
DEPT
ACCOUNT
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
No
CLASSIFICATION
FY 21/22
FY 22/23
FY 23/24
FY 24/25
FY 25/26
Personnel Services
1130
CITY COMMISSION
109,243
111,428
113,656
115,930
118,248
1230
CITY CLERK
250,405
255,413
260,521
265,732
271,046
1500
CITY ATTORNEY
0
0
0
0
0
33:0
CITY MANAGER
557,341
568,488
579,858
591,455
603,284
14'_0
FINANCE DEPARTMENT
525,816
536,332
547,059
558,000
569,160
1340
INFORM. TECH. DIVISION
0
0
0
0
0
1320
PROCUREMENT DIVISION
173,826
177,303
180,849
184,466
188,155
1330
PERSONNEL DIVISION
84,445
86,134
87,857
89,614
91,406
1610
BUILDING DEPARTMENT
450,788
459,804
469,000
478,380
487,947
1620
PLANNING DEPARTMENT
377,344
384,891
392,589
400,440
408,449
1640
CODE ENFORCEMENT
351,261
358,286
365,452
372,761
380,216
1770
PW-OFFICE OF DIRECTOR
82,359
84,006
85,686
87,400
89,148
17_0
PW-BLDG. MAINT.
151,543
154,574
157,665
160,819
164,035
1720
PW-SOLID WASTE
495,479
505,389
515,496
525,806
536,322
1730
PW-STREETS MAINT.
371,347
378,774
386,349
394,076
401,958
1760
PW-MOTORPOOL
214,606
218,898
223,276
227,742
232,296
1790
PW-ENG. & CONSTR.
208,840
213,017
217,277
221,623
226,055
19a0
POLICE
6,004,252
6,124,337
6,246,824
6,371,760
6,499,195
2000
PARKS&RECREATION
562,014
573,254
584,719
596,414
608,342
20=0
TENNIS
221,644
226,077
230,598
235,210
239,915
2020
COMMUNITY CENTER
551,279
562,305
573,551
585,022
596,722
1750
LANDSCAPE MAINT.
196,492
200,422
204,430
208,519
212,689
2030
COMMUNITY POOL
56,830
57,967
59,126
60,308
61,515
2100
NON -DEPARTMENTAL
0
0
0
0
0
TOTAL
11,997,154
12,237,097
12,481,839
12,731,476
12,986,105
Operating Expenses
1100
CITY COMMISSION
31,125
31,748
32,382
33,030
33,691
1230
CITY CLERK
214,320
218,606
222,979
227,438
231,987
1500
CITY ATTORNEY
384,851
392,548
400,399
408,407
416,575
1310
CITY MANAGER
402,900
410,958
419,177
427,561
436,112
1410
FINANCE DEPARTMENT
766,647
781,980
797,620
813,572
829,843
1340
INFORM. TECH. DIVISION
566,043
577,364
588,911
600,689
612,703
1320
PROCUREMENT DIVISION
97,082
99,024
101,004
103,024
105,085
1330
PERSONNEL DIVISION
581,840
593,477
605,346
617,453
629,802
1610
BUILDING DEPARTMENT
23,831
24,308
24,794
25,290
25,795
1620
PLANNING DEPARTMENT
232,897
237,555
242,306
247,152
252,095
1640
CODE ENFORCEMENT
45,943
46,862
47,799
48,755
49,730
1770
PW-OFFICE OF DIRECTOR
9,250
9,435
9,624
9,816
10,012
1710
PW-BLDG. MAINT.
321,830
328,267
334,832
341,529
348,359
1720
PW-SOLID WASTE
945,500
964,410
983,698
1,003,372
1,023,440
1730
PW-STREETS MAI NT.
330,830
337,447
344,196
351,079
358,101
1760
PW-MOTORPOOL
378,030
385,591
393,302
401,168
409,192
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 124 136
South
THE CITY OF PLEASANT LIVING;
DEPT
ACCOUNT
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
NO
CLASSIFICATION
FY 21/22
FY 22/23
FY 23/24
FY 24/25
FY 25/26
1790
PW-ENG. & CONSTR.
16,935
17,274
17,619
17,972
18,331
1910
POLICE
1,350,579
1,317,591
1,405,142
1,433,245
1,461,910
2000
PARKS & RECREATION
302,866
308,923
315,102
321,404
327,832
2010
TENNIS
276,630
282,163
287,806
293,562
299,433
2020
COMMUNITY CENTER
100,949
102,968
105,027
107,128
109,270
1750
LANDSCAPE MAINT.
300,346
306,353
312,480
318,736
325,104
2030
COMMUNITY POOL
74,640
76,133
77,655
79,209
80,793
2100
NON -DEPARTMENTAL
115,000
117,300
119,646
122,039
124,480
TOTAL
7,870,864
8,028,281
8,188,947
8,352,624
8,519,676
19,868,018 20,265,378 20,670,686 21,084,100 21,505,782
NON -DEPARTMENT TRANSFER 4,139,861 1,987,005 1,024,896 1,035,045 1,032,599
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 125 137
South
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
DEPARTMENTS AND DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 126 138
Sout iami
THE CITY OF PLEASANT I WING
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County's Code of Ethics,
and the community they serve. The Mayor and Commission are committed to provide the
citizens of South Miami exceptional constituent services. It is the goal to ensure that every
encounter with Mayor and Commission office reflects the dedication to the interest and well-
being of the City and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All Elected Officials are elected "at large" and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves a term of two (2) years.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
■ Ensure that the natural and built environment of South Miami is healthy and
sustainable.
■ A diverse and strong local economy that brings good jobs and profitable businesses
while contributing to the economic health of the City.
■ City of South Miami will be one of Florida's safest cities.
■ South Miami offers a wide range of quality recreation, arts and cultural activities,
which satisfy the expectations of residents while also serving to attract new
residents and business.
■ Foster and maintain a strong sense of community identity and of place.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 127 139
South
THE CITY OF PLEASANT LIVING
■ Continue to represent a high level of community confidence and trust in city
government.
MAYOR AND CITY COMMISSION BUDGET FY 2021-2022
001-1100-511
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
.ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011100 5111110 SALARIES - EXECUTIVE
0011100 5112110 F. I. C. A.
0011100 5112310 GROUP HEALTH INSURANCE
0011100 5112410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011100 5114010 MAYOR'S EXPENSE
0011100 5114020 COMMISSIONER'S EXPENSE -ONE
0011100 5114030 COMMISSIONER'S EXPENSE -FOUR
0011100 5114040 COMMISSIONER'S EXPENSE -THREE
0011100 5114050 COMMISSIONER'S EXPENSE -TWO
0011100 5114060 MAYOR'S AUTO ALLOWANCE
0011n00 5114071 TRAVEL & CONFERENCE -MAYOR
001100 5114072 TRAVEL & CONFERENCE -ONE
001100 5114073 TRAVEL & CONFERENCE -TWO
0011L00 5114074 TRAVEL & CONFERENCE -THREE
001100 5114075 TRAVEL & CONFERENCE -FOUR
0011100 5114120 COMMUNICATION
0011100 5114830 KEYS & FLOWERS
0011100 5115210 SUPPLIES
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
TOTAL COMMISSION
62,000
62,290
62,000
62,000
62,000
5,763
5,852
4,743
4,743
4,743
26,694
27,447
40,046
40,046
42,314
147
102
186
186
186
94,604
95,691
106,975
106,975
109,243
819
1,390
2,000
2,000
2,000
1,427
1,378
1,500
1,500
1,500
1,494
1,475
1,500
1,500
1,500
1,043
1,382
1,500
1,500
1,500
201
1,000
1,500
1,500
1,500
500
500
500
500
500
798
75
1,200
1,200
1,200
579
938
1,200
1,200
1,200
79
0
1,200
1,200
1,200
4
0
1,200
1,200
1,200
220
79
1,200
1,200
1,200
4,744
4,766
5,000
5,000
5,000
750
683
750
750
750
1,356
2,405
4,750
4,750
4,750
3,395
3,390
6,125
6,125
6,125
17,409
19,461
31,125
31,125
31,125
112,013
115,152
138,100
138,100
140,368
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 128 140
� � l
Southrr((''--Miami
THE CITY OF PLEASANT LIVING
CITY CLERK'S OFFICE
001-1200-512
City Clerk
Nkenga Payne, CIVIC
Deputy Clerk II Deputy Clerk I
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service -oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK'S OFFICE ACCOMPLISHMENTS FOR FY 2021
■ Completed and distributed City Commission agenda packets and maintained accurate
minutes of all proceedings.
• Administered the publication of the City Charter & Code.
• Published public notices as required by law.
• Implemented and maintained a records management system.
• Acted as the records custodian for the City and disseminated information to the public
as necessary.
• Continued with our microfilm digitizing project.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 129
South
THE CITY OF PLEASANT LIVING
■ Continued transferring all ordinances, resolutions, agendas, and other records into
Laserfiche.
■ Continued responding to public records requests in a timely fashion in compliance
with F.S.119, including the high demand for microfilm records.
■ Continued to provide records retention and disposition information to departments.
■ Continued to publish, receive and maintain record of bids and proposals as needed.
■ Continued the process for converting City records to electronic storage.
■ Continued organizing and preserving old records.
■ Continued gathering information for the Tree City USA December 311 re -certification
application.
■ Supervised the Special Election on April 20, 2021.
CITY CLERK'S OFFICE OBJECTIVES FY 2022
■ Administer the publication of the City Charter and Code.
■ Publish public notices as required by law.
■ Implement and maintain a records management system.
■ Act as the records custodian for the City and disseminate information to the public as
necessary.
■ Continue with our microfilm digitizing project.
■ Continue transferring all ordinances, resolutions, agendas, and other records into
Laserfiche.
■ Complete in-house scanning of documents.
■ Continue responding to public records requests in a timely fashion in compliance with
F.S.119, including the high demand for microfilm records.
■ Continue to provide records retention and disposition information to departments.
■ Continue to publish, receive and maintain record of bids and proposals as needed.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 130 142
South
THE CITY OF PLEASANT LIVING
■ Continue the process for converting City records to electronic storage.
■ Continue organizing and preserving old records.
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTUAL
ACTIVITY FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Number of agenda packets prepared
55
55
55
55
60
Number of minutes prepared (CSM)
55
55
55
55
60
Agenda packets prepared (SMCRA)
25
25
25
0
0
No. of minutes prepared (SMCRA)
25
25
25
0
0
Resolutions / Ordinances prepared
220
300
300
300
300
Lobbyists registration
70
75
75
75
75
Public records requests
300
300
300
400
400
Notarizations
25
25
25
25
25
Requests for Microfilm Records
673
700
300
400
400
Microfilm copies
614
700
1200
1500
1500
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 131 143
South
THE CITY OF PLEASANT LIVING
CITY CLERK BUDGET FY 2021-2022
001-1200-512
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011200
5121210
SALARIES -EXECUTIVE
181,751
191,143
191,667
190,539
193,404
0011200
5122110
F.I.C.A.
13,753
14,455
14,663
14,295
14,795
0011200
5122210
PENSION PLAN CONTRIBUTION
7,906
13,653
10,568
10,568
12,148
001120C
5122220
DEFERRED COMPENSATION (ICMA)
3,601
3,998
4,573
4,573
4,089
001120C
5122310
GROUP HEALTH INSURANCE
21,378
21,917
24,028
21,451
25,389
0011200
5122410
WORKER'S COMPENSATION
451
308
575
471
580
TOTAL PERSONNEL
SERVICES
229,940
245,474
246,074
241,897
250,405
0011200�
5123450
CONTRACTUAL
48,850
48,850
52,350
52,350
53,861
0011200
5123480
DIGITIZING
0
0
45,000
45,000
45,000
001120C
5124070
TRAVEL & CONFERENCE
3,879
725
7,500
7,500
7,500
0011200
5124110
POSTAGE
493
285
500
500
500
0011200
5124120
COMMUNICATION
1,089
1,098
1,080
1,080
1,080
0011200
5124710
PRINTING MATERIAL
1,230
1,230
1,230
1,230
1,230
0011200
5124910
LEGAL ADS
53,774
89,367
80,000
80,000
90,000
0011200
5124920
ELECTIONS
0
30,599
8,000
33,869
0
0011200
5124950
CODIFICATIONS
4,520
3,186
7,000
7,000
7,000
0011200
5125210
SUPPLIES
2,023
1,897
2,379
2,379
2,379
0011200
5125410
MEMBERSHIPS & SUBSCRIPTIONS
875
615
770
770
770
TOTAL OPERATING EXPENSES
116,733
177,852
205,809
231,678
209,320
0011200
5129920
CONTINGENCY
1,763
0
5,000
0
5,000
OTHER FUNDING SOURCE
1,763
0
5,000
0
5,000
TOTAL CITY CLERK
347,336
423,326
456,883
473,575
464,725
COTY OF SOUTH MIAMI BUDGET FY 2021-2022 132 144
Sout Miami
THE CITY OF PLEASANT LIVING
CITY ATTORNEY'S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Commission to serve as the chief legal advisor to the
Commission, the City Manager and City Clerk in matters relating to their official powers and
duties.
The City Attorney's Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open-door policy to encourage continuous
communication with City Departments.
CITY ATTORNEY'S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar's Department of Legal Specialization and
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an independent contractor who is appointed by and who has a contract with
the City Commission to fulfill the office of City Attorney as required by the City Charter. The City
Attorney attends all regular and special City Commission meetings, and meetings of the
Environmental Review and Preservation Board and the Planning Board. He attends other meetings as
required by the City Commission.
The City Attorney may hire outside counsel as a consultant within certain monetary limits without the
consent of the City Commission. Outside counsel is utilized on a limited basis for specialized legal
issues. The City Attorney supervises litigation and other legal matters that may be referred to outside
counsel.
The City Attorney's Office prepares or reviews all ordinances, resolutions, contracts, bonds and
other written instruments and all documents must be approved by the City Attorney before they
are executed by the City Manager or Mayor. When required by the City Commission, the
attorneys prosecute and defend, for and on behalf of the City, complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the City Attorney renders such opinions on legal matters affecting the City as the Commission
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 133 145
South
THE CITY OF PLEASANT LIVING
may direct; and the City Attorney performs such other professional duties as may be required of
him by Ordinance or Resolution of the City Commission or by the City Charter.
CITY ATTORNEY'S OFFICE OBJECTIVES
■ To provide the highest -quality legal services to City officials in a timely manner and
zealously represent the City's interests and positions in negotiations and litigation.
■ To hire outside counsel and experts as advisable and necessary.
■ To protect the City from liability by practicing preventive law.
■ To continuously be aware of the legal issues confronting the City, and to confer with
department heads as needed to discuss, review and resolve legal matters related to the
governance of the City of South Miami.
■ To recommend and conduct training sessions from time to time if needed to reduce
potential liability of the City and prepare memoranda as needed for same purpose.
■ To engage in continuing legal education and professional development.
■ To handle legal matters concerning the City in accordance with the Charter, his
contract, and the law in a timely and efficient manner.
■ To represent the City in civil cases initiated by or brought against the City and to supervise
outside legal representation obtained by the City Attorney for specialized legal needs.
■ To research and draft opinions on legal matters in response to requests of the City
Commission and City Manager.
■ To courteously handle all inquiries from the public either via phone or in person
relative to the City's ordinances, policies or procedures.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 134 146
South(eiami
THE CITY OF PLEASANT LIVING
CITY ATTORNEY BUDGET FY 2021-2022
001-1500-514
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011500
5143120 LEGAL SERVICES - RETAINER
222,511
276,580
282,310
282,310
284,851
0011500
5143410 OUTSIDE PROFESSIONAL LEGAL SERVICES
42,323
49,664
35,000
35,000
35,000
0011500
5143440 EMPLOYMENT LAW
4,756
0
0
0
0
0011500
5144065 NON-PROFESSIONAL LEGAL EXPENSES
29,953
12,208
65,000
65,000
65,000
TOTAL OPERATING EXPENSES
299,543
338,452
382,310
382,310
384,851
TOTAL LEGAL SERVICES 299,543 338,452 382,310 382,310 384,851
CITY ATTORNEY'S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services — Retainer — This expense line item is used to fund for the services of the City
Attorney's Firm. The amount is set as a flat fee, which was approved by the Commission. The
amount represents 100% of the total fee due for the fiscal year.
3410 Outside Professional Legal Services — Specialized legal counsel required throughout the
fiscal year is paid from this line item for issues that include land use, zoning, employment, labor,
and pension matters. Due to some current outstanding and future potential lawsuits
requiring specialized legal services, outside council has been retained and the amount is
estimated to cover the legal expense related to those issues.
4065 Non -Professional Legal Expenses — This line item encompasses other legal expenses
incurred on behalf of, or for the benefit of, the City such as, court filing fees, court reporter fees,
paralegal fees, witness fees, research by others, subscriptions, and continuing legal education
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 135
147
South Miami
THE CITY OF PLEASANT LIVING
CITY MANAGER'S OFFICE
001-1310-513
Zity Manager
Shari Karnali
Executive
Admin
Assistant
Assistant City public Works j Finance Police Parks Planning Building
Manager
Samantha
Fraga-Lopez
Personnel
Division
Code
Enforcement
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER'S OFFICE FUNCTION
The City Manager's Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City's Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager's Office provides organizational and fiscal
management as well as program development and evaluation.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 136 148
1
Sout iami
THE CITY 01: PLEASANT LIVING
In addition to overseeing daily administrative operations, the City Manager's Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager's Office coordinates with
the City Commission to propose and implement public policy and to manage the City's mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager's Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER'S OFFICE ACCOMPLISHMENTS FOR FY 2021
■ Hired a Public Relations Firm to create a City Facebook, Instagram, Twitter, and bi-weekly
newsletter to aid in communication with residents.
■ Delivered a fiscally responsible budget.
■ Continued providing support and making recommendations to the City Commission.
■ Engaged the Commission and staff in long term planning.
■ Managed staff working remotely and in the office during COVID-19 pandemic while
monitoring and complying with Emergency Orders issued by Miami -Dade County.
■ Executed a grocery gift cards program with funds from the CARES Act for approximately
200 residents who demonstrated financial strain as a result of COVID-19.
■ Brought Freebee to the City, allowing for free on -demand shuttle service throughout the
City.
■ Completed and inaugurated a bike lane on SW 64th Street.
■ Organized and hosted the City's first large scale recycling event.
■ Partnered with community leaders to offer free mammograms and COVID-19
vaccinations.
CITY MANAGER'S OFFICE OBJECTIVES FOR FY 2022
■ Deliver a fiscally responsible budget.
■ Continue providing support and making recommendations for the betterment of the City
to the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 137 149
South
THE CITY OF PLEASANT LIVING
■ Continue to obtain grant funding that allows the City to move forward with projects that
are a priority for the residents, Mayor and Commission.
CITY MANAGER'S OFFICE BUDGET FY 2021-2022
001-1310-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011310 5131210 SALARIES -REGULAR
00113110 5132110 F.I.C.A.
0011310 5132210 PENSION PLAN CONTRIBUTION
0011310 5132220 ICMA
0011310 5132310 GROUP HEALTH INSURANCE
0011310 5132410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011310 5133450 CONTRACTUAL SERVICES
0011310 5134060 AUTO ALLOWANCE
0011310 5134065 CITY MANAGER EXPENSE
0011310 5134070 TRAVEL & CONFERENCE
0011310 5134110 POSTAGE
0011310 5134120 COMMUNICATION
0011310 5134515 AUTOINSURANCE
0011310 5134710 PRINTING- INFRASTRUCTURE
0011310 5135210 SUPPLIES
00113110 5135230 FUEL
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
0011310 5139920 GENERAL CONTINGENCY
OTHER FUNDING SOURCE
466,903
596,975
418,272
438,390
429,471
28,397
34,475
31,998
33,629
32,855
28,767
43,754
48,194
48,194
53,938
0
0
0
0
0
31,478
34,281
38,428
32,586
39,789
1,068
723
1,255
1,155
1,288
556,613
710,208
538,147
553,954
557,341
105,046
141,990
220,000
220,000
245,000
11,877
12,997
10,800
10,800
11,100
8,548
3,157
9,000
9,000
9,000
13,372
751
10,000
10,000
10,000
1,139
854
1,000
500
1,000
3,262
2,496
2,000
1,800
1,800
493
440
500
500
500
1,483
1,459
2,000
2,000
2,000
11,470
9,118
10,000
10,000
10,000
598
315
500
500
500
11,627
' 3,159
12,000
12,000
12,000
168,915
176,736
277,800
277,100
302,900
6,572
5,297
100,000
0
100,000
6,572
5,297
100,000
0
100,000
TOTAL CITY MANAGER 732,100 892,241 915,947 831,054 960,241
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 138 150
Sout iami
THE CITY OF 131 FASANT LIVING
CITY MANAGER'S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services —The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and State.
State Lobbyist
50,000
Federal Lobbyist
30,000
Internal Auditor
50,000
Newsletter, Facebook, & Instagram Contract
25,000
Other Projects - Miscellaneous
40,000
Grant Management Contract
25,000
Sustainability Administrator Contract
25,000
TOTAL
245,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 139 151
South Miami
THE CITY ( )I PLEASANT LIVING
PERSONNEL DIVISION
001-1330-513
Assistant City Manager
Samantha Fraga-Lopez
Payroll & Benefits
Administrator
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost-
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational and
employee development, diversity, compensation, employee relations, labor relations, staffing
management, and risk management. Other major functions of the Office include: training and
development, employee recruitment and selection, creation and evaluation of job descriptions,
employee classifications, policy development, assessment, performance evaluation, disciplinary
actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee
incentive programs, accident/incident investigation, reporting and monitoring for Workers
Compensation, review of property values, insurance coverage and premiums, and general liability
issues, and other related duties and responsibilities.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 140 152
Sout iami
THE CITY OF PLEASANT LIVING
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Continued focusing on employee physical and mental wellness, especially with the
stresses related to COVID-19, in order to have a healthy workforce and lower health
insurance premiums.
■ Continued offering helpful and informative content and communications via the monthly
employee newsletter.
■ Monitored updates in State and Federal legislation applicable to personnel policies and
procedures and applied accordingly.
■ Continued conducting wellness initiatives to encourage overall employee health.
■ Created and continually updated policies and procedures for staff to follow in compliance
with the CDC requirements to reduce the risk of COVID-19 exposure/transmission.
■ Negotiated a lower rate for the City's General Liability insurances.
PERSONNEL DIVISION OBJECTIVES FOR FY 2022
■ Standardize all Human Resource forms to be included in an easy to access online
location for staff.
■ Continue to review and update the Employee Policies and Procedures Manual as
needed based on State and Federal mandates.
■ Provide training and safety seminars to employees regarding the prevention of work -
related injuries.
■ Continue to adapt health and wellness initiatives and activities to the "New Normal."
■ Focus on professional development programs designed to improve job skills,
leadership capabilities, and employee productivity.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 141 153
SoutY'AMiami
THE CITY OF PLEASANT LIVING
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
National Background Screenings
60
60
55
40
45
Employment Advertisements
15
15
15
10
10
Wellness Fairs
4
2
2
0
1
Safety Meetings
4
4
4
4
4
Workers Compensation Claims
30
25
20
25
15
Pre -employment Physicals
40
20
30
20
20
Post Accident Drug Screenings
50
SO
50
50
40
Drivers License Checks
300 1
170
F 150
t 150
100
CUTY OF SOUTH MIAMI BUDGET FY 2021-2022 142 154
South
THE CITY OF PLEASANT LIVING
PERSONNEL DIVISION BUDGET FY 2021-2022
001-1330-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011330
5131210
SALARIES - REGULAR
133,611
117,599
61,323
62,017
64,970
0011330
5132110
F.I.C.A.
10,222
8,884
4,691
4,231
4,970
0011330
5132210
PENSION PLAN CONTRIBUTION
5,149
5,999
0
0
5,847
0011330
5132220
ICMA CONTRIBUTION
3,631
0
4,293
4,293
0
0011330
5132310
GROUP HEALTH INSURANCE
14,165
12,334
8,009
7,135
8,463
0011330
5132410
WORKER'S COMPENSATION
320
287
184
168
195
TOTAL PERSONNEL SERVICES
167,098
145,103
78,500
77,844
84,445
0011330
5132510
UNEMPLOYMENT COMPENSATION
4,574
0
20,000
18,000
20,000
0011330
5132610
EMPLOYEE ASSISTANCE PROGRAM
3,913
4,657
10,000
9,000
10,000
0011330
5133160
RANDOM & PRE -EMPLOY TESTING
9,175
6,560
10,000
8,500
10,000
0011330
5133450
CONTRACTUAL SERVICES
65,037
54,650
65,000
65,000
65,000
0011330
5134060
AUTO ALLOWANCE
0
406
0
0
0
0011330
5134080
EMPLOYEE EDUCATION
5,982
3,860
10,000
8,000
10,000
0011330
5134110
POSTAGE
228
171
300
250
300
0011330
5134120
COMMUNICATION
914
901
1,080
1,080
1,080
0011330
5134510
LIABILITY INSURANCE
457,108
284,389
450,000
400,000
450,000
0011330
5134710
PRINTING- INFRASTRUCTURE
1,242
1,139
2,460
2,460
2,460
0011330
5134850
ADVERTISING -NON LEGAL
3,106
4,315
5,000
4,500
5,000
0011330
5135210
SUPPLIES
2,004
2,576
3,000
2,000
2,000
0011330
5135410
MEMBERSHIPS & SUBSCRIPTIONS
0
0
1,000
800
1,000
TOTAL OPERATING EXPENSES
553,283
363,624
577,840
519,590
576,840
0011330 5139920 CONTINGENCY
OTHER FUNDING SOURCE
0 0 5,000 0 5,000
0 0 5,000 0 5,000
TOTAL HUMAN RESOURCES 720,381 508,727 661,340 597,434 666,285
PERSONNEL DIVISION BUDGET HIGHLIGHTS
2510 Unemployment Compensation - The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 143 155
1� I
South rmiami
THE CITY OF PLEASANT LIVING
CODE ENFORCEMENT DIVISION
001-1640-524
Assistant City Manager
Samantha Fraga-Lopez
Senior Code Enf. Code Enf. Officer II Code Enforcement
Officer I
MISSION
Bus. Tax Comp
Officer
The City of South Miami Code Enforcement Division is committed to the community it serves. As
dedicated providers of municipal services and steward of the public trust we promote the well-
being of a community where people desire pleasant living.
Code Enforcement's mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and building codes, business tax
license Registrations, codes and regulations.
To prepare, schedule and present Code Enforcement Hearings and provide administrative
support to Special Magistrate.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 144 156
/17\
Sout iami
THE CITY OF PLEASANT LIVING,
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Assisted residents and businesses with staying safe and informed during the COVID -19
Pandemic Orders as well as all standard regulations.
■ Continued city-wide inspections of code enforcement and business tax inspections to
ensure protection of property values and the environment.
■ Proactively investigated unlicensed home occupational businesses and short-term
rentals throughout the city.
■ Continued implementation of Trakit to increase effectiveness and organization of code
officers while on the field and during hearings before the Special Magistrate.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2022
■ Continue to successfully utilize Trakit to full capacity in order to facilitate with collecting
data and tracking statistics.
■ Familiarize property owners and tenants with newly adopted ordinances.
■ Perform more community outreach.
■ Continue to proactively investigate unlicensed home occupational businesses throughout
the City.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 145
157
South?Miami
THE CITY OF PLEASANT LIVING
CODE ENFORCEMENT BUDGET FY 2021-2022
001-1640-524
ACCT NO
ACCOUNT CLASSIFICATION
ACTUAL
FY 18/19
ACTUAL
FY 19/20
BUDGET
FY 20/21
ESTIMATE
FY 20121
CM RECOM
FY 21/22
0011640
5241210
SALARIES - REGULAR
248,580
256,257
260,504
258,411
262,843
0011640
5241410
SALARIES - OVERTIME
0
1,449
0
0
0
0011640
5242110
F.I.C.A.
18,985
19,396
19,929
19,634
20,107
0011640
5242210
PENSION PLAN CONTRIBUTION
15,472
18,499
20,517
20,517
23,584
0011640
5242220
ICMA RETIREMENT
0
0
0
0
0
0011640
5242310
GROUP HEALTH INSURANCE
28,299
29,311
32,037
28,778
33,852
0011640
5242410
WORKER'S COMPENSATION
6,168
5,788
10,778
8,793
10,875
TOTAL PERSONNEL
SERVICES
317,504
330,700
343,765
336,133
351,261
0011640
5243111
CONTRACTUAL - SPECIAL MASTER
3,300
3,110
10,000
10,000
10,000
0011640
5243450
CONTRACTUAL
1,790
3,650
5,000
4,500
5,000
0011640
5244070
TRAVEL& CONFERENCE
0
4
1,200
900
900
0011640
5244080
EMPLOYEE EDUCATION
0
3,985
2,500
2,500
2,500
0011640
5244110
POSTAGE
5,313
2,938
5,000
5,000
5,000
0011640
5244120
COMMUNICATION
3,307
2,034
2,685
2,685
2,685
0011640
5244515
LIABILITY INSURANCE -AUTO
1,992
1,121
3,500
3,000
3,500
0011640
5244710
PRINTING -INFRASTRUCTURE
1,175
844
1,650
1,600
1,650
0011640
5244920
OTHER CHARGES -LIENS
356
0
1,650
1,500
1,650
0011640
5245205
COMPUTER EQUIPMENT
0
0
1,000
1,000
1,000
0011640
5245210
SUPPLIES
2,849
3,491
3,500
3,500
3,500
0011640
5245220
UNIFORMS
390
455
2,000
1,500
1,000
0011640
5245230
FUEL
1,647
1,300
2,058
2,000
2,058
0011640
5245410
MEMBERSHIPS & SUBSCRIPTIONS
155
150
500
Soo
500
TOTAL OPERATING EXPENSES
22,274
23,082
42,243
40,185
40,943
0011640
5249920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL CODE ENFORCEMENT
339,778
353,782
391,008
376,318
397,204
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal and board -ups.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 146 158
S out(emiami
THE CITY OR PLEASANT LIVING
FINANCE DEPARTMENT
001-1410-513
Chief Financial Officer
Alfredo Riverol, CPA,
CGFM, CGMA, CRFAC
Chief Admin. Information Parking Procurement Division Technology Division
Officer Division
Senior
Accountant
Accounts
Receivable
Technician
Accounts
Payable
MISSION Technician
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 147 159
South
THE CITY OF PLEASANT LIVING;
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2021
■ Assisted the City Manager in the preparation of a balanced FY 2021 Annual
Operating and Capital Budget.
■ Produced the Comprehensive Annual Financial Report without auditor findings.
■ Produced and posted online the Popular Annual Financial Report.
• Obtained all three Government Finance Officers Association (GFOA) prestigious
awards for Budget, Comprehensive Annual Financial Report, and Popular Annual
Financial Report; certifying that the City's finance reports are being produced at the
highest standard possible.
■ Continued to produce and post online the City's monthly finance report before every
second regular Commission meeting.
■ Helped support all City Departments and Divisions with financial advice and
guidance.
■ Implemented an online payment option for false alarm fines and alarm registrations.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2022
■ Continue to produce and post online before every second regular Commission
meeting of the month the City's monthly finance report for the previous month.
■ Continue to produce the Comprehensive Annual Financial Report without auditor
findings.
■ Obtaining all three Government Finance Officers Association (GFOA) prestigious
awards for Budget, Comprehensive Annual Financial Report, and Popular Annual
Financial Report; certifying that the City's finance reports are being produced at the
highest standard possible.
■ Run a smooth alarm registration & occupational license renewal season utilizing the
newly implemented online systems.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 148 160
South Miami
THE CITY OF PLEASANT LIVING
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Number of Parking Decals Sold
1,898
2,071
1,335
1,580
1,580
Comprehensive Annual Fin. Rep. (CAFR)
1
1
1
1
1
Popular Annual Financial Report (PFAR)
1
1
1
1
1
Number of Annual Balanced Budget
1
1
1
1
1
Number of A/P Checks/EFT's Processed
3,318
3,344
2,919
3,000
3,050
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 149 161
South
THE CITY OF PLEASANT LIVING
FINANCE DEPARTMENT BUDGET FY 2021-2022
001-1410-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO . ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
00114,10
5131210
SALARIES - REGULAR
432,372
443,804
421,635
411,353
413,427
0011410
5131310
SALARIES - PART TIME
13,140
6,798
0
0
0
0011410
5132110
F.I.C.A.
32,470
32,698
32,255
29,499
31,627
00114,10
5132210
PENSION PLAN CONTRIBUTION
22,232
27,460
26,989
26,989
37,208
0011410
5132220
DEFERRED COMPENSATION (ICMA)
3,216
0
5,960
5,960
0
0011410
5132310
GROUP HEALTH INSURANCE
34,856
37,156
40,046
35,729
42,314
0011410
5132410
WORKER'S COMPENSATION
1,013
735
1,265
1,166
1,240
TOTAL PERSONNEL SERVICES
539,299
548,651
528,150
510,696
525,816
0011410
5133100
PROFESSIONAL SERVICES
15,711
9,586
10,000
10,000
10,000
0011410
5133210
AUDITOR'S FEE
63,790
54,000
79,000
79,000
79,000
0011410
5133450
CONTRACTUAL SERVICES
9,224
15,057
14,860
13,000
16,000
0011410
5133459
CONTRACTUAL SERVICES- PARKING
471,592
414,701
584,194
517,209
569,594
00114110
5134070
TRAVEL & CONFERENCE
3,283
100
0
0
3,710
0011410
5134110
POSTAGE
5,336
4,002
7,030
5,336
7,030
00114110
5134120
COMMUNICATION
1,089
1,315
1,080
1,560
1,560
00114110
5134515
AUTOINSURANCE
2,028
1,793
3,084
2,376
3,084
0011410
5134634
MAINTENANCE COMP PROGRAMS
42,270
51,168
55,351
55,351
57,869
00114110
5134710
PRINTING- INFRASTRUCTURE
1,230
1,230
1,230
1,230
1,230
00114110
5135205
COMPUTER EQUIPMENT
1,260
131
1,500
500
1,500
0011410
5135210
SUPPLIES
6,767
10,422
7,900
7,900
7,900
00114110
5135230
FUEL
1,201
944
1,500
884
1,500
00114110
5135410
MEMBERSHIPS & SUBSCRIPTIONS
1,914
2,329
1,660
1,612
1,670
TOTAL OPERATING
EXPENSES
626,695
566,778
768,389
695,958
761,647
0011410
5139920
CONTINGENCY
0
0
5000
0
5,000
OTHER FUNDING
SOURCE
0
0
5,000
0
5,000
TOTAL FINANCE
1,165,994
1,115,429
1,301,539
1,206,654
1,292,463
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 150 162
Sout iami
THE CITY 01 PLEASANT I IVING
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City's Information Technology Division Office is recognized among municipalities as a premier
provider of technology infrastructure and services. Our ultimate function is to make information
available anytime and anywhere.
In partnership with City Departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City's
Information Technology and Network, Cable Television Services and the City's website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2021
■ Replaced over 20 personal computers (PCs) for City personnel.
■ Developed and enhanced the City's SharePoint site, to better help the City's staff to work
from home/remotely during the COVID-19 stay-at-home order.
■ Updated the City's Finance Software to the newest version 19.2.
■ Provided Parks with Direct Connectivity to the County ITD Data Center
■ Provided Public Works with Direct Connectivity to County ITD Data Center.
■ Established Zoom video site to conduct public meetings.
■ Completed the deployment of Microsoft Office 365 for all Police employees.
■ Designed and installed a new complete digital Media System within the City's Commission
Chambers.
■ Updated the TRAKit System to the latest version available.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 151 163
South
THE CITY OF PLEASANT LIVING
■ Added the ability to pay for alarm registrations online.
■ Provided the Code Enforcement unit the ability to work online while out in the field.
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2022
■ Continue to deploy laptops as part of the City's personal computer program.
■ Continue improving the Microsoft SharePoint site to enhance the City's staff ability to
work remotely.
■ Modernize the City's website to become more customer friendly.
■ Continue to provide 100% customer satisfaction.
INFORMATION TECHNOLOGY DIVISION BUDGET FY 2021-2022
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
0011.340 5133450 CONTRACTUAL SERV - INFRASTRUCT
0011340 5134632 INTERNET SERVICE
0011340 5134634 MAINTENANCE - INTERNET SERVICE
0011340 5135205 COMPUTER EQUIPMENT
0011340 5135210 SUPPLIES
TOTAL OPERATING EXPENSES
TOTAL ITD
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
188,232
318,836
295,477
295,477
317,543
62,194
67,316
50,554
50,640
50,640
79,342
111,199
159,398
152,693
165,700
15,397
23,619
32,120
16,720
28,720
1,974
2,012
3,440
3,440
3,440
347,139
522,982
540,989
518,970
5661043
347,139 522,982 540,989 518,970 566*043
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 152 164
South�Miami
THE CITY OF PLEASANT LIVING,
PROCUREMENT DIVISION
001-1320-513
Chief Procurement Officer
Steven Kulick
Procurement Specialist
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2021
• Transitioned all solicitation to on-line bidding using a third -party provider, Demand
Star.
When possible, conducted Pre -bids, Selection Committee meetings, and Bid
Openings to virtual meetings in accordance with Florida Statues and Sunshine Laws.
• Assisted Public Works with the solicitation and selection of a contractor for Design
Build of Solar Panel Systems project for selected City facilities.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 153 165
South
THE CITY OF PLEASANT LIVING
■ Coordinated department vehicle purchases with the annual release of the Florida
Sheriffs Association Bid for Police Rated, Administrative, Utility Vehicles, Trucks &
Vans, Cab & Chassis and other fleet equipment.
■ Continued to promote the use of the "Notify Me" feature on the City's website to
increase the visibility and traction of formal solicitations that are posted on Demand
Star.
■ Assisted Departments in vendor selection information and expenditures with City
policy and reporting requirements to the Commission.
■ Maintained and monitored citywide fixed assets and inventory control.
■ Prepared Request for Proposals, Request for Qualifications and Bids for citywide
requirements.
■ Ensured the City maintains a fair, open, transparent and competitive procurement
process.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2022
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City's Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
■ Apply for re -accreditation to the National Institute for Government Purchasing, NIGP.
The division has been continuously accredited since 2012 and NIGP requires agencies
to re -accredit every three -years. The accreditation process enables the agency to
demonstrate excellence in public procurement through the accomplishment of
rigorous standards and best practices. While there are over 3000 NIGP members, the
division is one of 149 agencies that have received accreditation.
■ Continue expanding E-Bidding and virtual solicitation related meetings for all City
procurements.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 154 166
South(iami
THE CITY OF ITFASANT 1 IVING
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Purchase Orders Issued
230
262
210
200
200
No. of RFP's & RFQ's Issued
35
31
24
28
25
PROCUREMENT DIVISION BUDGET FY 2021-2022
001-1320-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011320 5131210 SALARIES - REGULAR
0011320 5131410 OVERTIME
0011320 5132110 F.I.C.A.
0011320 5132210 PENSION PLAN CONTRIBUTION
0011320 5132310 GROUP HEALTH INSURANCE
0011320 5132410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011320 5133450 CONTRACTUAL SERVICES
0011320 5134110 POSTAGE
0011320 5134120 COMMUNICATION
0011320 5134125 TELEPHONE
0011320 5134420 LEASE POSTAGE MACH
0011320 5134615 MAINT - OFFICE EQUIPMENT
0011320 5134710 PRINT/BIND/COPYING
0011320 5134720 PRINTING -CONTRACTUAL
0011320 5135210 SUPPLIES
0011320 5135410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
0011320 5139920 CONTINGENCY
OTHER FUNDING SOURCE
TOTAL PROCUREMENT DIVISION
122,726
126,965
127,782
129,848
134,161
4,459
4,180
7,134
0
0
10,506
10,631
10,321
10,904
10,263
8,012
9,657
10,658
10,658
12,074
14,063
14,520
16,019
14,303
16,926
290
186
383
353
402
160,056
166,139
172,297
166,066
173,826
6,100
6,200
6,300
6,300
9,950
1,357
1,100
3,000
3,000
3,000
1,177
1,051
1,152
1,152
1,200
47,780
46,005
45,293
45,293
43,913
2,904
2,904
2,904
2,904
3,833
1,020
1,020
1,295
1,295
1,295
1,727
1,585
2,461
2,461
2,461
1,064
1,665
2,000
2,000
2,000
12,402
14,885
16,150
16,150
24,150
273
280
330
330
280
75,804
76,695
80,885
80,885
92,082
0
0
5,000
0
5,000
0
0
5,000
0
5,000
235,860
242,834
258,182
246,951
270,908
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 155 167
Chief Building
nspector
(P/T)
ItLVilM111111L 1
South miami
THE CITY Of PLEASANT LIVING
BUILDING DEPARTMENT
001-1610-524
Building Director
Andres Figueroa
Permit Coordinator "�', Permit Coordinator
Chief Electrical
Inspector(P/T)
Chief Mechanical Chief Plumbing
Inspector(P/T) Inspector(P/T)
Chief Structural
Inspector(P/T)
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre -stated periods afterwards.
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2021
• Maintained a high level of customer service during the performance of its operational
duties and responsibilities.
• Completed 100% of all building inspections requested before 4:00 pm and were
documented by the end of the next working day.
• Continued to keep accurate records of financial and workload parameters for the
Department.
• Made sure the inspectors had all the necessary training to complete all the inspections in
a professional manner.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 156 168
Sout(emiami
THE CITY OF PI_FASANT I-IVING
■ Processed 100% of building permit applications within ten working days after approvals by
other departments.
■ Kept track and reviewed all departmental performance parameters and submitted
monthly reports.
■ Performed 100% of all building inspections requested during COVID-19.
■ Provided office support during COVID-19 for the submittal and issuance of permits.
■ Introduced the online payment module to the public.
■ Provided technical assistance for the online module.
BUILDING DEPARTMENT OBJECTIVES FY 2022
■ Maintain high level of customer service during the performance of its operational duties
and responsibilities.
■ Complete 100% of all building inspections requested before 4:00 pm and document them
by the end of the next working day.
■ Continue to keep accurate records of financial and workload parameters for the
Department.
■ Make sure the inspectors had all the necessary training to complete all the inspections in
a professional manner.
■ Process 100% of building permit applications within ten working days after approvals by
other departments.
■ Keep track and review all departmental performance parameters and submit monthly
reports.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 157 169
South�Miami
THE CITY OF PLEASANT LIVING
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
PERMITS:
Building
616
620
620
615
600
Roofing
221
225
225
220
200
Electrical
319
320
320
315
300
Mechanical
141
145
145
140
135
Plumbing
187
190
190
185
180
TOTAL PERMITS
1,484
1,500
1,500
1,475
1,415
INSPECTIONS:
Building
1,454
1,460
1,460
1,450
1,400
Roofing
710
740
740
730
720
Electrical
758
760
760
750
740
Mechanical
336
340
340
330
320
Plumbing
490
500
500
490
480
TOTAL INSPECTIONS
3,748
3,800
3,800
3,750
3,660
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 158 170
Sout iiami
THE CITY OF PLEASANT I IVING
BUILDING DEPARTMENT BUDGET FY 2021-2022
001-1610-524
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011610
5241210
SALARIES - REGULAR
275,111
283,356
191,713
203,649
193,425
0011610
5241310
SALARIES - P/T - INSPECTORS
142,335
152,702
179,331
177,974
180,657
0011610
5241410
OVERTIME
0
1,387
0
0
0
0011610
5242110
F.I.C.A.
32,035
33,146
28,385
28,662
28,617
0011610
5242210
PENSION PLAN CONTRIBUTION
4,702
5,667
0
0
13,244
0011610
5242220
ICMA RETIREMENT
11,989
9,989
13,420
13,420
3,239
0011610
5242310
GROUP HEALTH INSURANCE
28,132
28,109
24,028
21,414
25,389
0011610
5242410
WORKER'S COMPENSATION
6,980
4,971
6,170
6,885
6,217
TOTAL PERSONNEL SERVICES
501,284
519,327
443,047
452,004
450,788
0011610
5243150
CONTRACT INSPECTORS
2,700
2,950
3,000
3,000
3,000
0011610
5243450
CONTRACTUAL SERVICES
0
500
1,000
1,000
1,000
0011610
5244110
POSTAGE
152
114
200
200
200
0011610
5244120
COMMUNICATION
2,504
2,955
4,020
4,020
4,020
0011610
5244515
LIABILITY INSURANCE- AUTO
504
448
767
767
767
0011610
5244710
PRINTING - INFRASTRUCTURE
1,320
1,121
1,640
1,640
1,640
0011610
5245206
COMPUTER SOFTWARE
1,316
0
0
0
0
0011610
5245210
SUPPLIES
2,358
2,456
5,000
5,000
5,000
0011610
5245220
UNIFORMS
1,810
444
1,840
1,840
1,840
0011610
5245230
FUEL
960
758
1,204
1,204
1,204
0011610
5245410
MEMBERSHIPS & SUBSCRIPTIONS
155
129
160
160
160
TOTAL OPERATING EXPENSES
13,779
11,875
18,831
18,831
18,831
0011610
5249920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL BUILDING DEPARTMENT
515,063
531,202
466,878
470,835
474,619
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 159 171
(eMiami
South
THE CITY OF PLEASANT LIVING
PLANNING AND ZONING DEPARTMENT
001-1620-524
Planning Director
Jane K Tompkins
Senior Planner/ Zoning Senior Planner/Zoning Office Support
Admin. Admin.
MISSION
The Planning and Zoning Department is committed to providing the community with high -quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well -designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING and ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City's adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-111 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 160
172
/ .5;N
South
THE CITY OF PLEASANT LIVING
PLANNING & ZONING ACCOMPLISHMENTS FY 2021
■ Provided professional assistance and expertise to elected officials, appointed
boards, city management and citizens in the areas of planning, zoning, land use
management, economic development and strategic decision making.
■ Responded to all inquiries pertaining to the City's land use and zoning provisions,
including but not limited to property plat information, the Land Development Code
regulations, the Comprehensive Plan and the Future Land Use Map, and code
compliance activity.
■ Evaluated and processed applications for amendments to the Future Land Use Map
and Zoning Map for the redevelopment of the Kimco Shopping Center at the
southeast corner of US-1 and SW 62"d Avenue.
■ Reviewed and processed applications for amendments to the Future Land Use Map
and Zoning Map for a townhouse project near the northwest corner of SW 67th
Avenue and Sunset Drive.
■ Processed various applications for the redevelopment of the Allen Drug property.
■ Processed a waiver of plat application for a property on SW 80th Street.
■ Began reviewing redevelopment plans for South Miami Gardens, the rental housing
owned by Miami -Dade County.
■ Prepared several significant amendments to the Land Development Code, including:
o Changing the parking requirements for nonconforming properties in the
Residential Single -Family RS-4 and RS-5 zoning districts to facilitate
redevelopment
o Changes to TODD (MU-M) to address issues with the proposed redevelopment
of the Winn -Dixie property
o Regulations for the storage of boats on single-family properties
o Non -conforming use regulations
o Sign ordinance
o Impervious regulations
o Cool roofs/reflective roofs
■ Assisted with the development process for the new Police Station.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 161 173
South
THE CITY OF PLEASANT LIVING
■ Completed and distributed Planning Board, Environmental Review and Preservation
Board and Historic Preservation Board meeting agenda packets and maintained
accurate minutes of all proceedings.
■ Prepared and presented all Planning Board items to the City Commission.
■ Continued work related to improving the City's score in the Community Rating System
program, including the preparation and mailing of flyers, letters to repetitive loss
properties and collecting elevation certificates for new construction.
■ Continued responding to inquiries for the audit of the City's participation in the
Community Rating System.
■ Coordinated the work of the arborist, issued tree removal permits, and conducted
follow-up inspections to close the permits.
■ Issued outdoor dining permits and temporary banner permits.
■ Conducted all zoning inspections for new construction.
PLANNING & ZONING OBJECTIVES FY 2022
■ Continue to provide professional assistance and expertise to elected officials,
appointed boards, city management and citizens in the areas of planning, zoning,
land use management, economic development and strategic decision making.
■ Respond to all inquiries pertaining to the City's adopted land use and zoning
provisions, including but not limited to property plat information, the Land
Development Code regulations, the Comprehensive Plan and the Future Land Use
Map, and code compliance activity.
■ Review and process all land use -related applications, including but not limited to:
property subdivision; Comprehensive Plan amendments; Future Land Use Map
amendments; special use approvals; variance requests; site plan reviews;
development regulation changes; zoning map changes; and issue sign permits, tree
removal permits, outdoor dining permits, banner permits, and Certificates of Use.
■ Conduct zoning inspections' and inspections for tree removal permits.
■ Continue to stay abreast of developing trends in the area of planning and zoning and
make recommendations to the city management for appropriate changes to the
land development regulations.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 162
1174
South
THE CITY OF PLEASANT LIVING
■ Research and draft code changes needed to achieve the goals and objectives of the
Mayor and Commission.
■ Monitor state legislative actions for changes that affect the Land Development Code
and prepare code amendments as needed.
■ Amend the Land Development Code historic preservation regulations to ensure
compliance with Miami -Dade County requirements.
■ Work with the Historic Preservation Board to identify properties with historic
significance and support the Board in efforts to gain local historic designation.
■ Provide training and guidance to new board members so they have the knowledge
and expertise needed to serve on their respective boards.
■ Review the City's flood regulations for compliance with State requirements and
prepare amendments as necessary.
■ Explore options for incentivizing the use of green building standards in new
development and redevelopment.
■ Prepare amendments to the landscaping regulation and tree protection regulations
of the Land Development Code.
■ Research code options for standards for residential "tear downs" and design
guidelines for new development.
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Building Permits Reviewed
933
950
712
850
900
Items Processed for:
Planning Board
25
25
25
30
30
Environm. Review & Preserv. Board
76
72
80
70
70
Historic Preservation Board
3
8
5
5
5
CITY OF SOUTH M[AM I BUDGET FY 2021-2022 163 175
South
THE CITY OF PLEASANT LIVING
PLANNING AND ZONING DEPARTMENT BUDGET FY 2021-2022
001-1620-524
ACTUAL ACTUAL BUDGET ESTIMATE CM
FY 18/19 FY 19/20 FY 20/21 FY 20/21 RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 21/22
0011620
0011520
0011520
0011020
0011620
0011620
0011620
0011620
0011620
0011620
0011520
0011520
0011620
0011620
0011620
0011620
0011620
0011520
0011520
0011620
0011620
5241210
SALARIES - REGULAR
327,936
307,807
291,077
288,864
293,708
5241310
SALARIES - PART-TIME
0
72
0
0
0
5242110
F.I.C.A.
26,614
24,754
22,267
23,050
22,469
5242210
PENSION PLAN CONTRIBUTION
16,971
20,773
22,995
22,995
26,434
5242220
ICMA RETIREMENT
3,717
2,093
0
0
0
5242310
GROUP HEALTH INSURANCE
36,174
31,313
32,037
28,662
33,852
5242410
WORKER'S COMPENSATION
770
552
873
713
881
TOTAL PERSONNEL SERVICES
412,182
387,364
369,249
364,284
377,344
5243100
PROFESSIONAL SERVICES
0
0
1,070
1,070
1,070
5243450
CONTRACTUAL SERVICES
113,333
70,312
105,000
105,000
200,000
5244070
TRAVEL & CONFERENCE
125
203
1,400
1,400
1,400
5244110
POSTAGE
1,898
1,423
2,500
2,500
2,500
5244120
COMMUNICATION
1,197
1,277
1,620
1,620
1,620
5244515
LIABILITY INSURANCE - AUTO
333
274
477
477
477
5244620
MAINTENANCE-OPER EQPT.
950
5,037
5,500
5,500
5,500
5244634
MAINTENANCE-INTERNET SOFTWARE
0
0
4,000
4,000
4,000
5244710
PRINTING -INFRASTRUCTURE
1,175
1,121
1,640
1,640
1,640
5244910
LEGAL ADS
3,684
2,952
4,000
4,000
4,000
5245205
COMPUTER -EQUIPMENT
0
13
1,000
1,000
1,000
5245210
SUPPLIES
2,491
737
2,750
2,750
2,750
5245230
FUEL
86
68
108
108
125
5245410
MEMBERSHIPS & SUBSCRIPTIONS
1,124
1,247
1,755
1,755
1,815
TOTAL OPERATING EXPENSES
126,396
84,664
132,820
132,820
227,897
0011620 5249920 CONTINGENCY
OTHER FUNDING SOURCE
TOTAL PLANNING & ZONING
0 0 5,000 0 5,000
0 0 5,000 0 5,000
538,578 472,028 507,069 497,104 610,241
CITY OF SOUTH MIAMI
BUDGET FY 2021-2022
164 176
South""Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 165
177
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS ORGANIZATIONAL CHART
Superintendent
Streets &
Landscaping Solid Waste
Public Wor sk
Shari Karnali
Office Support Office Support
I
Motor Pool
Building
Division —
Maintenance
Motor Pool
Lead Worker II
Supervisor
Sanitation Crane Sanitation Crane
Lead Worker ll Operator Operator Auto Mechanic
Mairtenance Worker II Lead Worker ll Waste Coll. Driver Auto Mechanic
Maintenance Heavy Equipment Heavy Equipment Waste Coll. Driver
Worker ll Operator Operator
Maintenance Heavy Heavy Equipment
worker .Equipment Operator
Operator
Maintenance
Worker II
Eng. & Const. Capital Impr.
Project Mgt.
4
L Associate Proj.
Engineer
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 166 178
South
THE CITY OF PLEASANT I IVINC,
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department's administration is the key line of communication for all inquiries on
Department's services and resources. The Department's administration staff tends to a wide
range of residents' inquiries, such as solid waste collection, road hazards, all construction
activities, Miami Dade County recycling program, and others. The administration and
management staff handles Department events and administers the budget for all Divisions,
documents payroll, and processes requisitions for vendors' purchase orders. The Department's
management personnel oversee all Department functions and manpower and obtain bids,
negotiate and administer contracts for outsourcing services.
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2021
■ Reduced operation costs through competitive bidding and negotiation on purchases and
services.
■ Implemented Florida Green Local Government Standards at Public Works and all other
Departments in accordance with the suggested criteria of the Florida Green Building
Coalition and recommendation of the City's Green Task Force.
■ Promoted seasonal events such as Public Works Weeks, Water Day, Earth Day and Arbor
Day as well as any other City organized events.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 167 179
South
THE CITY OF PLEASANT LIVING
■ Enhanced Department's performance by using team building and promoting
departmental values, goals and direction Continue to improve internal communications.
■ Improved cooperation with other Departments by adhering to established departmental
schedule in providing timely responses.
■ Increased public safety — Public Works can be significant in addressing many general
safety and quality of life issues affecting our neighborhoods through new signage
replacing old and outdated signage.
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2022
■ Manage the department's operations.
■ Focus on the elimination of unused and inoperable equipment and provided the surplus
for auction.
■ Maintain the City's storage facility in the Public Works Compound for better access and
display of storage contents.
■ Reduce operation costs through competitive bidding and negotiation on purchases and
services.
■ Implement Florida Green Local Government Standards at Public Works and all other
Departments in accordance with the suggested criteria of the Florida Green Building
Coalition and recommendation of the City's Green Task Force.
■ Promote seasonal events such as Public Works Weeks, Water Day, Earth Day and Arbor
Day as well as any other City organized events.
■ Enhance Department's performance by using team building and promoting
departmental values, goals and direction. Continue to improve internal
communications.
■ Improve cooperation with other Departments by adhering to established departmental
schedule in providing timely responses.
■ Increase public safety — Public Works can be significant in addressing many general
safety and quality of life issues affecting our neighborhoods through new signage
replacing old, outdated signage.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 168 180
South(eiami
THE CITYOF PLEASANT LIVING
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET FY 2021-2022
001-1770-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011770 5191210 SALARIES - REGULAR
0011770 5191310 SALARIES - PART-TIME
0011770 5191410 SALARIES - OVERTIME
0011770 5192110 F.I.C.A.
0011770 5192210 PENSION PLAN CONTRIBUTION
0011770 5192220 ICMA
0011770 5192310 GROUP HEALTH INSURANCE
0011770 5192410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011770 5194070 TRAVEL & CONFERENCES
0011770 5194080 EMPLOYEE EDUCATION
0011770 5194540 BOILER & MACHINERY INSURANCE
0011770 5194710 PRINTING- INFRASTRUCTURE
0011770 5195205 COMPUTER EQUIPMENT
0011770 5195210 SUPPLIES
0011770 5195270 PERMITS
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
TOTAL OFFICE OF THE DIRECTOR
52,867
56,786
57,858
34,471
31,602
0
0
0
8,520
36,275
157
0
0
0
0
4,005
4,144
4,426
2,863
3,663
2,716
3,626
0
0
0
558
1,815
4,050
4,050
2,212
11,841
14,349
16,019
7,789
8,463
234
223
174
159
144
72,378
80,943
82,527
57,852
82,359
0
0
250
250
250
66
0
250
250
250
0
0
1,000
1,000
1,000
2,459
2,238
5,000
5,000
5,000
923
0
500
500
500
522
577
1,000
1,000
1,000
583
991
1,000
1,000
1,000
0
0
0
0
250
4,553
3,806
9,000
9,000
9,250
76,931
84,749
91,527
66,852
91,609
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 169 181
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division's mission is to maintain and enhance the quality of life in our City through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators, A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Installed 30 new retro-fixed LED lamps on the exterior of the Community Center.
■ Installed 10 landscaping lights at Fuchs Park.
■ Assisted with installation of new roofing at Mobley Building.
■ Conducted motor improvements to bathroom at Fuchs Park.
■ Installed new air conditioning unit for the Finance office.
■ Installed two 20-foot light poles for additional lighting in City Hall's parking lot.
■ Painted Human Resource's walls and made repairs.
■ Assisted with installation of a new roof for City Hall.
■ Assisted with Community Center Solar Panel Project.
■ Replaced air conditioning unit in the City Manager's office.
■ Assisted with installation of downtown's new illuminated City of South Miami banner.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 170 182
South
THE CITY OF PLEASANT LIVING
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2022
■ Partner with other City departments for maintenance recommendations and outside
vendors to provide maintenance safely and efficiently for City facilities.
■ Coordinate annual fire extinguisher inspections for all City facilities.
■ Coordinate additional inspections of all City facilities.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Changing AC Filters
950
950
950
950
950
Unscheduled Repairs and Work Requests
780
1100
1000
1000
1000
Cleaning of Fish Pond
12
16
12
12
12
Re -Certification of all City facilities fire
extinguishers
58
60
60
60
60
Changing of water filters
10
10
1 10
1 10
1 10
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 171 183
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2021-2022
001-1710-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011710 5191210 SALARIES - REGULAR
0011710 S191410 OVERTIME
0011710 5192110 F.I.C.A.
0011710 5192210 PENSION PLAN CONTRIB
001n710 5192310 GROUP HEALTH INSURANCE
00111710 5192410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
001010 5193450 CONTRACTUAL SERVICES
001010 5194080 EMPLOYEE EDUCATION
00111710 5194120 COMMUNICATION
0011710 5194310 UTILITES-ELECTRIC
0011710 5194320 UTILITIES -WATER
0011710 5194620 MAINT & REPAIR OPER EQUIP
00111710 5194670 MAINT & REP-GDS & STRUCT
0011710 5195210 SUPPLIES
0011.710 5195220 UNIFORMS
TOTAL OPERATING EXPENSES
0011710 5199920 CONTINGENCY
OTHER FUNDING SOURCE
91,717
97,274
104,809
104,112
105,740
3,511
15,386
5,000
4,886
5,000
8,269
9,621
8,400
9,417
8,472
5,881
7,152
8,643
8,643
9,931
13,872
14,406
16,019
14,112
16,926
3,385
2,673
5,428
4,992
5,474
126,635
146,512
148,299
146,162
151,543
73,867
67,129
94,800
94,800
94,800
0
0
250
250
250
167
565
780
780
780
63,673
66,193
120,000
70,000
80,000
38,707
47,266
50,000
50,000
50,000
1,123
2,643
3,000
3,000
5,000
54,305
48,436
70,000
70,000
70,000
10,388
12,192
14,000
14,000
15,000
934
983
1,000
1,000
1,000
243,164
245,407
353,830
303,830
316,830
0
0
5,000
0
5,000
0
0
5,000
0
5,000
TOTAL BUILDING MAINTENANCE 369,799 391,919 507,129 449,992 473,373
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 172 184
South
THE CITY 01: PLEASANT LIVING;
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of "no dumping" signs, as required;
installation and/or removal of event banners; and solid waste collection after special City events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2021
■ To maintain great service to residents, our staff have been cross trained in the use of a
garbage truck, crane, and sweeper to serve as back up and assist during an emergency or
natural disaster.
■ Assisted Code Enforcement with reducing illegal dumping throughout the City.
■ Since the implementation of the Automated Garbage Truck System, the bins have had a lot
of wear and tear. The Solid Waste Division has replaced an estimate of 200 residential
garbage bins this Fiscal Year.
■ Filled in trash holes using recycled asphalt pavement (RAP), which prolongs the fill in
frequency and has a better appearance in front of properties.
■ Continued to upgrade fleet to establish dependable and efficient trucks and heavy
equipment.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 173 185
South
THE CITY OF PLEASANT LIVING
SOLID WASTE DIVISION OBJECTIVES FOR FY 2022
■ Continue to provide staff with the necessary training to provide a high level of services to
City residents.
■ Promote recycling to save tipping fees and benefit the environment.
■ Reduce cost of operation and dumping fees with alternative methods and recycling.
■ Continue to work with Code Enforcement to reduce illegal dumping sites.
■ Reduce amount of overtime by providing proper staffing levels.
■ Continue to upgrade fleet to establish dependable and efficient trucks and heavy equipment.
■ Continue to fill trash holes with the recycled asphalt pavement (RAP) material.
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Garbage[tons]
2552
2610
3180
3300
3500
Trash [tons]
7568
8200
10,000
10,000
11,500
Excess Trash Pickups
70
90
90
100
100
Filling of Trash Holes
325
250
170
150
100
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 174 186
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2021-2022
001-1720-534
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011720
5341210
SALARIES - REGULAR
0011720
5341410
OVERTIME
0011720
5342110
F.I.C.A.
0011720
5342210
PENSION PLAN CONTRIBUTION
0011720
5342310
GROUP HEALTH INSURANCE
0011720
5342410
WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
304,273
280,967
329,200
315,354
333,451
9,468
38,788
8,000
2,272
8,000
23,848
24,231
27,048
25,325
27,390
22,320
27,124
25,865
25,865
29,849
53,971
52,344
64,074
56,349
67,703
25,013
17,424
28,713
26,416
29,086
438,893
440,878
482,900
451,581
495,479
0011720
5343470
INTERLOCAL AGREEMENT -RECYCLING
77,757
86,455
100,000
100,000
100,000
0011720
5344080
EMPLOYEE EDUCATION
0
0
500
500
500
0011720
5344340
REFUSE DISPOSAL FEE
621,249
705,775
770,000
770,000
790,000
0011720
5345210
SUPPLIES
16,506
22,340
40,000
40,000
50,000
0011720
5345220
UNIFORMS
3,938
4,686
5,000
5,000
5,000
TOTAL OPERATING EXPENSES
719,450
819,256
915,500
915,500
945,500
TOTAL SOLID WASTE
1,158,343
1,260,134
1,398,400
1,367,091
1,440,979
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 175 187
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division's mission is to provide a safe and clean environment for the community
and to promote a culture of beauty.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City's public right-of-way and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; storm drain
pipe cleaning, inspection of canal debris cleaning, as needed; sidewalk and curb repairs;
management of irrigation systems citywide; and seasonal City decorations in the Downtown area.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Completed tree pruning and trimming as needed throughout the City.
■ Continued to stripe parking spaces as needed.
■ Completed debris removal throughout the City's canals.
■ Assisted with the installation of the Downtown lighting system and performed monthly
inspections.
■ Monitored lighting and electrical easements to facilitate FPL's repairs and upgrades of
areas with lighting.
■ Installed new Holiday decorations and lighting in different areas of the City and added a
sound system to play Holiday music in the Downtown area.
■ Continued with our established program that includes pressure cleaning and gum removal
to maintain downtown South Miami and other areas free from graffiti.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 176 188
Sout iami
THE CITY OF PLEASANT LIVING .
■ Completed inspection of the City's Storm Water System as required by the NPDES Storm
Water Permit and coordinated and assisted our storm drain cleaning company with the
cleaning of storm water drains and pipes as result of inspections.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2022
■ Continue re -striping of faded parking spaces throughout the area.
■ Continue to trim trees as needed throughout the City.
■ Continue to upgrade and beautify the Downtown Area.
■ Continue to assist with the City's tree planting initiative.
■ Monitor yearly maintenance of easement and high trees under power lines.
■ Coordinate the yearly maintenance agreement with outside vendor on the annual
contract for median landscape maintenance agreement conjunction with FDOT
reimbursement program.
■ Increase overall roadway safety with the timely repair of potholes and removal of debris
and other dangerous objects from the right of way.
■ Repair damaged sidewalks to eliminate liability to the City.
STREETS & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Mowing of City Facilities & Locations
78
78
78
78
78
Sweeping of Streets [miles]
2645
2645
2645
2645
2645
Pressure -Cleaning of Sidewalks
52
52
52
52
52
Inspection of Storm Drains
800
800
800
800
800
Cleaning of Drainage Pipes [feet]
1350
1280
1300
1200
1200
Cleaning of Storm Drains
95
102
110
100
100
Citywide Insp. of Street Lights &
Downtown Lighting
52
52
40
40
40
Removal of Graffiti
225
200
170
120
100
Trimming of Street Trees
412
400
460
400
400
Installation & Repair of Street Signs
100
100
80
80
80
Citywide Repair of Potholes
95
80
60
40
40
Installation & Removal of Banners
100
100
100
100
60
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 177 189
YOSouth
THE CITY OF PLEASANT LIVING
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2021-2022
001-1730-S41
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011730
5411210
SALARIES - REGULAR
293,595
265,278
233,322
261,941
244,914
0011730
5411410
OVERTIME
8,038
25,273
5,000
2,785
5,000
0011730
5412110
F.I.C.A.
231698
22,745
18,232
20,529
20,649
0011730
5412210
PENSION PLAN CONTRIBUTION
15,354
18,717
15,194
15,194
20,119
0011730
5412220
ICMA
2,065
3,148
2,772
2,772
2,798
0011730
5412310
GROUP HEALTH INSURANCE
51,045
45,691
40,046
38,365
50,777
0011730
5412410
WORKER'S COMPENSATION
15,211
10,976
23,842
21,931
27,090
TOTAL PERSONNEL
SERVICES
409,006
391,829
338,408
363,517
371,347
0011730
5413450
CONTRACTUAL SERVICES
29,591
0
65,000
65,000
65,000
0011730
5414070
TRAVEL AND CONFERENCE
120
0
250
250
250
0011730
5414080
EMPLOYEE EDUCATION
0
0
500
500
500
0011730
5414120
COMMUNICATION
707
424
1,080
1,080
1,080
0011730
5414625
LANDSCAPE MAINTENANCE
331P700
46,613
60,000
60,000
70,000
0011730
5414640
MAINT & REP.STREETS & PARKWYS
19,411
19,922
20,000
20,000
25,000
0011730
5414650
ELECTRICITY -STREET LIGHTS
128,359
134,100
150,000
150,000
150,000
0011730
S414670
MAINT & REP-GDS & STRUCT
4,222
3,529
10,000
10,000
10,000
0011730
5415210
SUPPLIES
3,755
2,763
5,000
5,000
S,000
0011730
5415220
UNIFORMS
3,519
3,341
3,500
3,500
3,500
0011730
5415245
TOOLS
370
326
500
500
500
TOTAL OPERATING EXPENSES
223,754
211,018
315,830
315,830
330,830
TOTAL STREET MAINTENANCE
6321760
602,846
654,238
679,347
702,177
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 178 190
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public's investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City's entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
EQUIPMENT MAINTENANCE (MOTOR POOL) DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Motor Pool staff attended repair and maintenance trainings concerning the City's
fleet.
■ Evaluated fleet inventory and performed preventive maintenance to ensure that
vehicles are operating at maximum capacity.
■ Upgraded the Motor Pool with the purchase of new tools and equipment to enable
staff to effectively and efficiently make necessary repairs to vehicles and heavy
equipment.
■ Continued preventive maintenance for police oil changes.
■ Scheduled preventative maintenance for Parks and Recreation vans.
■ Continued preventive maintenance program to prevent oil and hydro leaks in the
streets throughout the City.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 179 191
South
THE CITY OF PLEASANT LIVING
■ Performed additional repairs on heavy duty trucks not previously repaired by the
Motor Pool (such as A/C, transmissions, brakes, engine removals and front-end
repairs.)
EQUIPMENT MAINTENANCE (MOTOR POOL) DIVISION OBJECTIVES FOR FY 2022
■ Reduce fuel consumption as well as emission by replacing older vehicles through
replacement. Research for better fuel distribution system to facilitate control of
gasoline and diesel with fleet management.
■ Research technologies for vehicles with alternative propulsions, such as electric,
natural gas and hybrids.
■ Increase scheduled maintenance performance.
■ Continue to attend repair and maintenance trainings concerning the City's fleet.
■ Update fleet work order software.
MOTOR POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Motor Pool Scheduled & Unscheduled
Services
1790
1740
1700
1600
1600
Motor Pool Road Call/Emerg. Serv.
46
50
58
50
50
Motor Pool Warranty Service
15
12
15
15
10
Gerterator Inspections
208
208
208
208
208
Fuel Level Checks
150
150
150
150
150
Police Oil Change
1 35
1 35
35
35
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 180 192
South
THE (CITY Of PLEASANT I WING
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2021-2022
001-1760-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011760
5191210
SALARIES - REGULAR
143,860
141,505
150,560
157,805
153,574
0011760
5191410
OVERTIME
506
13,625
4,000
0
4,000
0011760
5192110
F.I.C.A.
10,360
11,171
11,824
11,368
12,054
0011760
5192210
PENSION PLAN CONTRIBUTION
9,109
10,971
12,163
12,163
14,128
0011760
5192310
GROUP HEALTH INSURANCE
21,025
21,816
24,028
21,360
25,389
0011760
5192410
WORKER'S COMPENSATION
4,031
2,875
5,354
4,928
5,461
TOTAL PERSONNEL SERVICES
188,891
201,963
207,929
207,624
214,606
0011760
5194080
EMPLOYEE EDUCATION
99
0
250
250
250
0011760
5194120
COMMUNICATION
433
565
780
780
780
0011760
5194515
LIABILITY INSURANCE -AUTO
26,303
29,085
50,000
50,000
50,000
0011760
5194620
MAINT & REP-OPERAT EQUIP
19,790
814
1,000
1,000
1,000
0011760
5194680
MAINT & REP -OUTSIDE SER.
66,441
62,839
75,000
75,000
75,000
0011760
5195220
UNIFORMS
2,908
2,970
3,000
3,000
3,000
0011760
5195230
FUEL & LUB.
113,742
54,367
150,000
150,000
150,000
0011760
5195240
PARTS
60,581
61,370
70,000
70,000
70,000
0011760
5195245
OPERATING TOOL
435
15
1,000
1,000
1,000
0011760
5195250
TIRES
19,891
17,977
25,000
25,000
25,000
0011760
5195260
CHEMICALS/SUPPLIES
1,570
1,010
2,000
2,000
2,000
TOTAL OPERATING EXPENSES
312,193
231,012
378,030
378,030
378,030
TOTAL MOTOR POOL
501,084
432,975
585,959
585,654
592,636
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 181 193
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City's Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City's flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP's for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as -built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami -Dade
County and grant funds project reporting.
ENGINEERING & CONSTRUCTION ACCOMPLISHMENTS FOR FY 2021
■ Implemented traffic calming devices throughout the City.
■ Performed drainage improvements throughout the City, per the Stormwater Master
Plan.
■ Implemented recommendations from the South Miami Intermodal Transportation
Plan.
■ Continued various road resurfacing and reconstruction projects.
■ Completed sidewalk improvements and repairs.
■ Provided transit facility improvements throughout the City.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 182 194
South
THE CITY OF PI EASANT I IVING,
■ Continued design for citywide water & sewer upgrades, as per the Sanitary Sewer
Master Plan.
■ Coordinated projects with Miami -Dade County and Florida Department of
Transportation.
ENGINEERING & CONSTRUCTION OBJECTIVES FOR FY 2022
■ Continue to work on a Citywide Traffic Calming Study and implement traffic calming
recommendations.
■ Continue to implement traffic calming devices throughout the City.
■ Perform drainage improvements throughout the City based on resident requests.
■ Implement recommendations from the South Miami Intermodal Transportation
Plan.
■ Continue road resurfacing and reconstruction projects.
■ Continue to provide sidewalk improvements and repairs.
■ Continue the cleaning of the inlets and catch basins throughout the City.
■ Continue to provide transit and mobility programs throughout the City.
■ Continue design for citywide water & sewer upgrades, as per the Sanitary Sewer
Master Plan.
■ Provide maintenance and repairs to City street signs.
■ Continue to coordinate projects with Miami -Dade County and Florida Department of
Transportation.
ENGINEERING AND CONSTRUCTION DIVISION
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Mgmt. of Construction
Projects
23
21
24
23
21
Permits Issued
90
88
113
114
93
Permits Handled
100
98
125
96
90
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 183 195
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2021-2022
001-1790-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
rACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011790
5191210
SALARIES & WAGES - REGULAR
149,278
157,268
166,803
158,215
165,201
0011790
5192110
F.I.C.A.
11,7S1
12,723
12,760
12,726
12,638
0011790
5192210
PENSION PLAN CONTRIBUTION
0
0
7,178
7,178
9,202
0011790
5192220
ICMA
9,512
3,804
4,470
4,470
4,379
0011790
5192310
GROUP HEALTH INSURANCE
13,006
14,557
16,019
14,337
16,926
0011790
5192410
WORKER'S COMPENSATION
381
268
499
460
494
TOTAL PERSONNEL
SERVICES
183,928
188,620
207,729
197,386
208,840
0011790
5193450
CONTRACTUAL SERVICES
0
0
10,000
10,000
10,000
0011790
5194070
TRAVEL& CONFERENCE
0
0
S00
500
500
0011790
5194080
EMPLOYEE - EDUCATION
0
99
S00
500
875
0011790
5194120
COMMUNICATION
707
728
1,560
1,560
1,560
0011790
5195205
COMPUTER EQUIPMENT
0
0
500
500
500
0011790
5195210
SUPPLIES
2,068
1,165
2,500
2,500
2,500
0011790
5195410
MEMBERSHIPS & SUBSCRIPTIONS
310
290
1,000
1,000
1,000
TOTAL OPERATING EXPENSES
3,085
2,282
16,560
16,560
16,935
TOTAL ENGINEERING & CONSTRUCTION
187,013
190,902
224,289
213,946
225,775
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 184 196
South(eM"iami
THE CITY OF PLEASANT LIVING;
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 185 197
TRSoutiami
THE CITY OF PLEASANT LIVING
POLICE ORGANIZATIONAL CHART
Chief of Police
Rene Wnda
Assistant Chief of
ftaliI
Police
LAnl7ftathe Chief
f�=
I
Captain Operations
Captain Administration
Bureau
Bureau
Criminal Investigations
Uniform Patrol Division
Communications
Support Services
Training
Professional
Division
Division
Division
Compliance
Lieutenant
3Lieutenants
Comm. Manager
Sergeant I Senior Training Officer
Sergeant
Sergeant
Sergeant
Comm. Coordinator
Fleet Mgt. &Equip.
A Shift
i
Special Invest Unit
Sergeant
Aihih
Property & Evidence
(SIU)
BShull
Unit
General Investigations
Sergeant
IGIU)
CShift
BShift
li_
Patrol
C Shift
�.
Reserves
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 186 198
South
THE CITY Of PLEASANT LIVING
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2021
■ Decreased fleet cost by reducing its size and finding alternative vehicle options.
■ Refreshed patrol computers utilizing forfeiture monies.
■ Continued inter -agency relationships to assist in long term initiatives.
■ Enhanced community outreach utilizing programs such as Coffee with a Cop, Cops and
Students Talking (C.A.S.T.) and Police Athletic League (PAL).
• Continued developing active shooter training for private institutions and local area
schools.
■ Enhanced technology to provide more efficient response to the community's needs.
POLICE DEPARTMENT OBJECTIVES FOR FY 2022
■ Improve officer wellness through a multi -faceted approach.
■ Continue upgrading patrol computers and communication systems.
■ Enhance our social media profile.
■ Prepare for accreditation review and inspection.
■ Increase hands-on training post pandemic.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 187 199
South l Miami
THE CITY OF PLEASANT LIVING
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Administrative:
Employment Applicants
processed
20
15
20
12
12
Internal Investigations Conducted
12
12
5
5
6
Employee Training Hours
4,000
3,800
3,800
3,800
4,000
\ chides Purchased
8
9
8
6
8
Property & Evidence Handled
525
515
510
505
505
Communications:
-otal Calls for Service
11,600
14,120
1 14,500
14,250
14,000
Crime Analysis:
Total Violent Crimes
65
42
40
40
40
Total Non -Violent Crimes
700
556
550
525
550
Total Crime Offenses
765
598
590
565
590
Patrol:
-otaI Arrests
550
636
600
500
500
Citations - Moving Violations
8,500
5,784
1 6,000
5,500
7,000
Non -Moving & Parking
3,000
2,390
2,000
2,000
2,500
Written Reports
3,200
3,472
3,500
3,250
3,500
Assigned Calls
12,500
13,146
13,400
13,250
13,500
Criminal Invest. Division:
Total Cases Assigned
800
897
900
850
875
Total Cases Cleared
300
290
1 290
290
300
Total Arrests
40
45
40
45
50
Crime Scenes Processed
50
49
45
40
45
Total Reports Written
950
995
1,000
950
950
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 188 200
South
THE CITY OF PLEASANT I IVING
POLICE BUDGET FY 2021-2022
001-1910-521
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011910
5211210
SALARIES - REGULAR
3,724,621
3,978,400
4,157,100
4,069,553
4,205,650
0011910
5211310
SALARIES - PART-TIME
0
0
0
15,000
30,000
0011910
5211410
OVERTIME
161,605
147,010
150,000
128,357
200,000
0011910
5211411
OVERTIME -HOLIDAY PAY
63,781
50,075
62,000
62,000
87,000
0011910
5211413
OVERTIME -RED LIGHT CAMERAS
7,759
6,405
10,000
9,991
10,000
0011910
5211510
SPECIAL PAY -EDUCATION INCEN.
29,903
31,465
31,872
31,872
30,366
0011910
5211530
HAZARD PAY
59,850
61,480
67,860
67,860
67,860
0011910
5212110
F.I.C.A.
325,526
336,893
342,631
344,320
354,421
0011910
5212210
PENSION CITY CONTRIBUTION
511,909
571,681
435,295
289,654
400,178
0011910
5212220
DEFERRED COMP. CONTRIBUTION
22,335
21,707
21,792
19,020
24,862
0011910
5212310
GROUP HEALTH INSURANCE
391,696
413,703
472,531
406,190
472,531
0011910
5212410
WORKER'S COMPENSATION
69,933
60,811
120,059
110,449
121,384
TOTAL PERSONNEL SERVICES
5,368,918
5,679,630
5,871,140
5,554,266
6,004,252
0011910
5213116
ANNUAL PHYSICALS
7,980
6,525
17,160
16,500
17,160
0011910
5213120
LEGAL SERVICES
0
0
0
29,550
40,000
0011910
5213450
CONTRACTUAL SERVICES
104,216
139,804
196,598
187,259
233,420
0011910
5213452
RED LIGHT CAMERAS
192,224
176,717
204,960
204,960
205,000
0011910
5213456
CONTRACTUAL SCHOOL CROSSING
65,287
37,742
75,000
75,000
130,511
0011910
5213490
CRIME PREVENTION PROGRAMS
3,949
361
9,000
5,000
9,000
0011910
5214070
TRAVEL & CONFERENCE
15,088
9,096
8,990
8,990
10,990
0011910
5214080
TRAINING & EDUCATION
27,582
28,639
27,277
21,877
34,300
0011910
5214110
POSTAGE
1,366
1,025
1,800
1,025
1,800
0011910
5214120
COMMUNICATION
33,338
37,655
61,440
48,480
51,880
0011910
5214510
LIABILITY INSURANCE
0
109,215
120,000
120,000
120,000
0011910
5214515
AUTOINSURANCE
49,007
43,370
74,557
57,538
74,557
0011910
5214620
MAINT & REPAIR EQUIPMENT
1,864
1,232
15,800
15,800
15,800
0011910
5214630
MAINT & REPAIR COMM EQMT
3,330
6,525
9,700
4,200
7,200
0011910
5214632
INTERNET SERVICE
0
0
1,200
0
0
0011910
5214710
PRINTING- INFRASTRUCTURE
4,511
3,618
7,380
5,160
7,380
0011910
5214960
SPECIAL INVESTIGATIONS
3,000
0
5,000
1,000
5,000
0011910
5214970
EMPLOYEE TESTING
5,631
7,066
14,510
7,255
14,510
0011910
5215205
COMPUTER EQUIPMENT
2,964
1,220
3,095
3,095
2,700
0011910
5215210
SUPPLIES
87,454
109,883
114,678
114,678
134,048
0011910
5215220
UNIFORMS
65,872
75,010
85,650
65,650
87,550
0011910
5215230
FUEL
109,171
84,533
133,383
133,383
133,383
0011910
5215410
MEMBERSHIPS & SUBSCRIPTIONS
6,598
3,835
8,990
6,690
9,390
TOTAL OPERATING EXPENSES
790,432
883,071
1,196,168
1,133,090
1,345,579
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 189 201
South
THE CITY OF PLEASANT LIVING
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 19/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
001:910 5219920 CONTINGENCY
OTHER FUNDING SOURCE
0 0 5,000 0 5,000
0 0 5,000 0 5,000
TOTAL POLICE DEPARTMENT 6,159,350 6,562,701 7,072,308 6,687,356 7,354,831
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 190 202
South
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 191 203
South Miami
THE CITY OF PLEASANT I_IA I.L
PARKS AND RECREATION ORGANIZATIONAL CHART
Parks & Recreation
Director
Quentin Pough
Administrative Community
Oftice Outreach
Admin. Assist) Coordinator
Recreation Park Mai tenance
Assistant Director Park Special Events
Coordinator
Superintendent
Parks &
Senior Center I Community Pool Tennis Maintenance
Community Center
Worker 11 (FT-1)
Re:r anon
Recreation
I
Lifeguard Maintenance
Supervisor II
Supervisor II
- Senior Site _ (Pr 4 Tennis Operation Worker 1
Manager Supervisor
(OW,4mns)
--
(Programs i
Seasonal (FT-1
_- -)
Rec. Leader
Recreation Leader
-
Instructor
—` Recreation Ofeguard ll Recreation Aide
IFT-2)
(PT-2)
(PT-2)
Leader - (PT-1) _
(PTd)
_
LFE-11 Seasonal
Tennis Pro
Rea Aide
Recreation Aide
- (Contractor)
)
(PT S)
(PT S)
Recreation Aide Maintence
Rec.Leader
(PT-]) Worked
(� 1)
-
Seasonal 1PT-J
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 192 204
South(eiami
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive system of parks and facilities, and quality recreational
programs and services that will enrich the lives of our residents and visitors.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning and developing parks and facilities that are environmentally sensitive, provide diverse
leisure -time opportunities, support the community's vision and desires, and will maintain their
value over time. Providing high quality, high impact recreation experiences by organizing,
promoting, and delivering programs and services to our community. Responding to our
customers' needs through trust and communication. Promoting collaborative efforts with other
agencies and businesses to help obtain the vision of the community and providing the quality of
life for residents, businesses, and visitors that make people choose South Miami over other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2021
■ Continued to expand the level of public information and social media efforts in order to
increase awareness of programs, events and park updates.
■ Utilized surveys, community meetings and other methods to involve community
members when considering updates or changes to programs, parks, and facilities.
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2022
■ Continue to maximize utilization of the Marshall Williamson Mobley Building through
community programs and leverage partnerships.
■ Manage all senior programs effectively through new leadership.
■ Increase cheerleading enrollment to 50 participants.
■ Promote participation of local food and drink businesses at city events.
■ Explore increasing access to and safety on public canals.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 193 205
South
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Youth Football Players
210
210
160
160
160
Youth Cheerleaders
60
75
50
20
40
Youth Basketball Players
20
45
70
80
80
# of STEM Participants
600
1,500
875
10000
1,000
# of Attendees for Movie In The Park
600
800
800
800
1,000
Senior Weekday Meals
Served/Delivered
14,300
19,500
43,600
19,500
17,554
Senior Home Delivery Meals
6,700
7,100
7,100
6,760
6,760
Fuchs Pavilion Rental (pavillion)
40
40
40
10
10
Dante Fascell Park Rental (pavillion)
270
270
180
200
200
Dison Park Rental (gazebo)
0
5
2
2
2
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 194 206
South
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION BUDGET FY 2021-2022
001-2000-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0012000
5721210
SALARIES - REGULAR
344,227
361,519
420,504
432,207
423,488
0012000
5722110
F.I.C.A.
26,480
27,772
32,169
32,653
32,397
0012000
5722210
PENSION PLAN CONTRIBUTION
15,731
18,862
32,433
32,433
36,295
0012000
5722220
ICMA
5,031
0
0
0
0
0012000
5722310
GROUP HEALTH INSURANCE
35,261
36,535
48,056
42,954
50,777
0012000
5722410
WORKER'S COMPENSATION
10,921
8,512
18,923
17,408
19,057
TOTAL PERSONNEL SERVICES
437,651
453,200
552,085
557,655
562,014
0012000
5723450
CONTRACTUAL SERVICES
23,027
24,027
19,980
18,325
27,420
0012000
5724070
TRAVEL & CONFERENCE
419
75
340
0
338
0012000
5724080
EMPLOYEE EDUCATION
3,381
660
2,780
1,745
2,570
0012000
5724110
POSTAGE
1,962
1,005
2,150
47
2,150
0012000
5724120
COMMUNICATION
2,816
3,797
3,892
3,892
3,892
0012000
5724310
UTILITIES - ELECTRICITY
0
0
8,400
5,000
8,400
0012000
5724320
UTILITIES - WATER
0
0
1,400
750
1,000
0012000
5724515
LIABILITY INSURANCE- AUTO
5,495
4,866
8,357
6,454
8,357
0012000
5724670
MAINT & REP -PARK FACILITIES
-41
0
0
0
0
0012000
5724710
COPY MACHINE
2,086
2,119
7,463
1,092
7,000
0012000
5724820
SPECIAL EVENTS
59,274
23,212
54,800
20,043
86,500
0012000
5724901
PROPERTY TAXES
0
873
0
0
0
0012000
5725205
COMPUTER EQUIPMENT
3,047
481
7,700
7,300
7,600
0012000
5725210
SUPPLIES
4,190
1,827
4,000
4,000
4,000
0012000
5725220
UNIFORMS
2,601
2,609
2,850
1,250
2,850
0012000
5725230
FUEL
7,481
5,902
9,378
655
9,378
0012000
5725410
MEMBERSHIP & SUBSCRIPTION
350
2
800
1,180
1,180
0012000
5725630
FOOTBALL
58,412
36,078
58,625
41,625
58,625
0012000
5725631
CHEERLEADERS
22,244
3,818
14,500
13,800
10,500
0012000
5725670
SPECIAL RECREATION PROGRAMS
20,610
9,026
14,800
8,466
15,300
0012000
5725680
SENIOR CITIZENS PROGRAMS
37,703
39,318
41,452
30,736
40,806
TOTAL OPERATING
EXPENSES
255,057
159,695
263,667
166,360
297,866
0012000
5729920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL RECREATION
692,708
612,895
820,752
724,015
864,880
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 195 207
South
THE CITY OF PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson -Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson -Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth -oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2021
Operated all programs according to County, City and CDC guidelines and
recommendations.
■ Increased membership and participation in the Silver Sneakers FLEX group fitness
classes and Silver Sneaker fitness center memberships by 5%.
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2022
■ Responsibly increase summer camp to 120 participants on a weekly basis.
■ Increase memberships by 15% for Silver Sneakers and fitness center membership.
■ Increase basketball program from 6 to 8 active teams.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 196 208
South
THI= CITY OF PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
One Day Camp Participants
125
125
75
20
50
Spring Camp Participants
40
40
0
25
40
Winter Camp Participants
35
35
15
33
40
Summer Camp Participants
100
100
45
75
110
After School Program Participants
100
85
100
40
100
Fitness Center Total Memberships &
Passes
160
165
165
146
200
Facility Rentals
200
200
120
13
40
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 197 209
South
THE CITY OF PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER FY 2021-2022
001-2020-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0012020 5721210 SALARIES - REGULAR
0012020 5721310 SALARIES - PART TIME
0012020 5721410 SALARIES - OVERTIME
0012020 5722110 F.I.C.A.
PENSION PLAN
0012020 5722210 CONTRIBUTION
0012020 5722220 ICMA
0012020 5722310 GROUP HEALTH INSURANCE
0012020 5722410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0012020 5723450 CONTRACTUAL
0012020 5724310 UTILITIES -ELECTRICITY
0012020 5724670 MAINT & REP-GRDS & STRCTR
0012020 5724710 COPY MACHINE
0012020 5725205 COMPUTER EQUIPMENT
0012020 5725210 SUPPLIES
0012020 5725550 SCHOOL PROGRAM
0012020 5725640 BASKETBALL
0012020 5725660 SUMMER CAMP
TOTAL OPERATING EXPENSES
TOTAL COMMUNITY CENTER
170,867
203,712
194,789
189,985
193,572
228,385
134,395
228,379
156,054
246,837
0
6,304
0
0
0
291952
25,176
32,372
24,805
33,691
3,740
4,447
4,885
4,885
6,737
6,302
6,713
9,307
8,172
8,310
32,459
35,504
40,046
35,348
42,314
14,569
10,683
19,043
17,522
19,818
486,274
426,934
528,821
436,771
551,279
10,073
7,386
8,280
4,165
6,665
60,000
38,009
55,000
45,000
45,000
15,233
13,272
15,744
17,098
15,724
1,194
1,080
2,460
2,460
2,460
4,000 .
2,072
0
0
0
1,969
4,080
3,500
660
2,750
14,032
4,460
12,900
1,836
12,900
2,880
1,636
2,875
4,150
4,550
16,657
3,475
10,900
7,200
10,900
126,038
75,470
111,659
82,569
100,949
612,312 502,404 640,480 S19,340 652,228
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 198 210
South
THE CITY OF PLEASANT l IVING
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive, and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
Parks Landscaping and Maintenance Division is responsible for maintaining all city parks and
facilities, landscape, playgrounds, athletic fields, including capital improvement projects. Other
division functions include City-wide playground inspections, overseeing division work order
system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2021
■ Completed design and construction plans for Ludlam Glades Park and commence
construction incrementally.
■ Continued execution of the City's ADA Transition Plan for parks.
■ Completed construction of new tennis and parking lot lights at Dante Fascell Park.
■ Completed ADA improvements and construction of new perimeter asphalt trail at Fuchs
Park.
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2022
■ Continue to maintain all parks in an efficient, cost effective, responsive, and responsible
manner.
■ Complete construction of new playground structures and park improvements at South
Miami Park.
■ Commence construction improvements at Vice Mayor Robert C. Welsh Park.
■ Install new artificial turf at the City's Dog Park.
■ Activate pocket park located at SW 501h Street and 63rd Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 199
211
South Miami
THE CITY OF PLEASANT LIVING
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Cleaning of Parks' Bathrooms
1/day
2/day
2/day
2/day
2/day
Litter Pick-up in City Parks
Daily
Daily
Daily
Daily
Daily
Mowing of 14 City Parks
30/yr.
30/yr.
30/yr.
30/yr.
30/yr.
Clean Pond (Fuchs Park)
2/yr.
2/yr.
2/yr.
2/yr.
2/yr.
Playground Inspections
1/month
1/month
1/month
1/month
1/month
# of Trees Planted
0
30
23
25
30
# of Soccer Fields Painted
0
132
100
120
120
# of Football Fields Painted
0
29
30
15
30
# of Baseball Fields
Lined/Painted
0
235
235
200
200
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 200 212
South(eiami
THE CITY CA PLEASANT LIVING
PARKS LANDSCAPE BUDGET FY 2021-2022
001-1750-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0011750
5191210
SALARIES - REGULAR
141,325
135,234
136,182
135,791
137,426
0011750
5191410
SALARIES - OVERTIME
1,198
1,037
4,000
345
4,000
0011750
5192110
F.I.C.A.
10,881
10,915
10,724
10,924
10,819
0011750
5192210
PENSION PLAN CONTRIBUTION
9,053
12,352
11,043
11,043
12,692
0011750
5192310
GROUP HEALTH INSURANCE
20,624
15,024
24,028
21,294
25,389
0011750
5192410
WORKER'S COMPENSATION
4,506
4,287
6,110
5,620
6,166
TOTAL PERSONNEL SERVICES
187,587
178,849
192,087
185,017
196,492
0011750
5193450
CONTRACTUAL SERVICES
178,133
165,786
172,140
150,907
158,060
0011750
5194070
TRAVEL AND CONFERENCE
340
0
200
0
200
0011750
5194120
COMMUNICATION
557
565
556
556
556
0011750
5194350
ELECTRICITY -CITY PARKS
38,379
37,180
50,000
50,000
50,000
0011750
5194420
OUTSIDE SERV RENTAL
0
0
1,000
0
1,000
0011750
5194515
AUTOINSURANCE
811
714
1,233
1,233
1,233
0011750
5194620
MAINTENANCE & REPAIRS
78,575
81,285
71,000
58,852
71,000
0011750
5195210
SUPPLIES
9,571
9,111
8,500
8,101
8,500
0011750
5195220
UNIFORMS
2,231
1,378
1,750
1,400
1,750
0011750
5195230
FUEL
6,420
5,065
8,047
8,047
8,047
0011750
5195410
MEMBERSHIPS & SUBSCRIPTIONS
250
0
0
0
0
TOTAL OPERATING EXPENSES
315,267
301,084
314,426
279,096
300,346
TOTAL LANDSCAPE MAINT.
5020854
479,933
506,513
464,113
496,838
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 201 213
South
THE CITY OF PLEASANT LIVING
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services —
Professional Landscape Services at 14 Parks
City Park Light Repairs
Miscellaneous Tree Maintenance Work at City Parks & Stump Removal
One Two Tree Pest Free: Flea & Tick Control Program for SOMI Dog Park
Monthly Monitoring of Burglar Alarm System
Palmer Park Office Internet & Phone Service
Toro Pest Management for Palmer Park
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center
Aquagenix (Fuchs Park Pond Maintenance)
Waste Management Annual Permit Fee
Miami Dade County Life Safety Permit (Palmer Park Concession Stand)
TOTAL
116,000
20,000
15,000
1,500
1,440
1,400
1,020
1,000
640
30
30
158,060
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 202 214
South
THE CITY OF PLEASANT LIVING
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual's quality of life through exceptional aquatic
programs in an attractive, safe, and well -maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water -based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn -to -swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2021
■ As part of a multi -year agreement, the department offered diverse learn -to -swim
classes for youth and adults.
■ Maintained USA Swimming Foundation partnership and applied for learn to swim
scholarship funding through the USA Swimming Foundation Make a Splash grant
program.
■ Offered and filled two (2) public Lifeguard Training Courses and one (1) Junior Lifeguard
Training Course.
COMMUNITY POOL OBJECTIVES FOR FY 2022
■ Fill two (2) public lifeguards training courses and two (2) junior lifeguard training
courses.
■ Increase enrollment to eight (8) or more persons per water aerobics class.
■ Promote and increase birthday rentals to six (6).
■ Obtain learn -to -swim grant funding.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 203 215
South
THE CITY OF PLEASANT LIVING
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Lifeguard Certifications
12
8
5
15
20
Learn to Swim Participants (paid)
120
300
150
200
300
Water Aerobics (paid)
30
35
8
22
25
Facility Rentals
6
8
0
1
5
COMMUNITY POOL BUDGET FY 2021-2022
001-2030-572
SIX MONTHS OPERATIONS
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0012030
5721210
SALARIES - REGULAR
0
186
0
0
0
0012030
5721310
SALARIES - PART TIME
45,239
21,144
52,540
52,540
52,075
0012030
5722110
F.I.C.A.
3,461
1,632
4,019
4,019
3,984
0012030
5722310
GROUP HEALTH INSURANCE
0
0
0
0
0
0012030
5722410
WORKER'S COMPENSATION
1,718
430
778
778
771
TOTAL PERSONNEL SERVICES
50,418
23,392
57,337
57,337
56,830
0012030
5723450
CONTRACTUAL SERVICES
16,692
4,158
19,020
12,240
16,320
0012030
5724080
EMPLOYEE EDUCATION
1,225
0
1,650
900
1,520
0012030
5724320
UTILITIES WATER & SEWER
22,012
9,574
25,000
20,000
25,000
0012030
5724350
ELECTRICITY
5,978
8,701
9,000
8,750
9,000
0012030
5724670
MAINTENANCE & REPAIR
7,009
6,654
10,000
8,000
12,700
0012030
5724820
SPECIAL EVENTS
884
1,166
2,000
0
2,000
0012030
5725210
SUPPLIES
8,570
4,513
7,000
4,620
7,000
0012030
5725220
UNIFORMS
498
839
900
1,012
1,100
TOTAL OPERATING EXPENSES
62,868
35,605
74,570
55,522
74,640
TOTAL COMMUNITY CENTER
113,286
58,997
131,907
112,959
131,470
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 204 216
Sout iami
THE CITY OF PLEASANT LIVINC,
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services —
Pool Chemicals (Approx. $700 per Month) 8,500
Community Lifeguard Training Class 500
Water Aerobics Instructor (3 Classes Weekly March through October) 4,320
50 State Security: Video Monitoring and Alert Services for 3 Pool Cameras 2,700
Florida Health Department Operating Permits (For Main Pool and Splash Pad) 300
TOTAL 6 Month Operations 16,320
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 205 217
South
THE CITY OF PLEASANT LIVING
TENNIS
001-2010-572
MISSION
The City's Parks and Recreation Department is committed to offering quality tennis facilities to
its residents and helping people enjoy life through the physical, mental, and social benefits of
fitness and tennis.
TENNIS FUNCTION
Dante Fascell Park's Tennis Facility operates year-round and provides a safe, fun and effective
program schedule that offers many physical and social benefits for youth and adults. The
tennis facility offers women's clinics, professional instructional training, afterschool program,
summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2021
■ Provide active tennis recreation for a wide range of individuals and age groups.
■ Use best management and maintenance practices to ensure overall effective facility and
program management of tennis center.
■ Generated $75,000+ in net profit.
■ Advertised for and executed evening tennis programming, such as team practices, Fit
Tennis, and Junior Team Tennis programs.
TENNIS OBJECTIVES FOR FY 2022
■ Generate a minimum of $80,000 in net project.
■ Promote interest and provide opportunity for wider and greater competition in tennis at
Dante Fascell Park.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 206 218
South Miami
THE CITY OF PLEASANT LIVING
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2018
ACTUAL
FY 2019
ACTUAL
FY 2020
PROJECTED
FY 2021
ESTIMATED
FY 2022
Drop -In Court Rentals
810
1,000
1,000
3,059
4,000
Winter Camp
40
40
48
26
26
Spring Camp
30
40
0
21
21
Summer Camp
175
175
90
71
71
After School Program
100
125
160
190
190
Adult Women's Clinic
80
80
54
69
80
Private Lesson (hours)
425
1,928
2,000
4,000
4,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 207 219
South
THE CITY OF PLEASANT LIVING
TENNIS BUDGET FY 2021-2022
001-2010-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22
0012010
5721210
SALARIES - REGULAR
120,912
96,614
100,735
101,883
132,776
OC 12010
5721310
SALARIES - PART TIME
15,777
12,734
64,968
33,500
41,477
0012010
5721410
SALARIES - OVERTIME
763
911
0
0
0
0012010
5722110
F.I.C.A.
10,506
8,394
12,676
10,030
13,330
0012010
5722210
PENSION PLAN CONTRIBUTION
1,720
0
2,299
2,299
0
0012010
5722220
ICMA
6,460
6,631
7,051
7,051
9,294
0012010
5722310
GROUP HEALTH INSURANCE
14,039
14,064
8,009
7,226
16,926
0012010
5722410
WORKER'S COMPENSATION
5,333
3,885
7,457
6,859
7,841
TOTAL PERSONNEL
SERVICES
175,510
143,233
203,195
168,848
221,644
0012010
57234SO
CONTRACTUAL SERVICES
148,140
161,218
208,680
200,000
253,124
0012010
5724120
COMMUNICATION
353
367
566
566
566
OD12010
5724125
TELEPHONE
1,125
512
0
0
0
OK2010
5724620
MAINT & REP-OPERAT EQUIP
0
3,130
6,500
5,000
6,500
0012010
5724670
MAINTENANCE & REPAIR
5,500
2,276
7,400
6,268
8,740
0012010
5725205
COMPUTER EQUIPMENT
0
0
1,450
500
1,450
0012010
S725210
SUPPLIES
3,950'
5,617
4,650
3,282
4,750
0012010
5725220
UNIFORMS
735
709
1,500
1,300
1,500
TOTAL OPERATING EXPENSES
159,803
173,829
230,746
216,916
276,630
TOTAL TENNIS
335,313
317,062
433,941
385,764
498,274
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 208 220
South
THE CITY OF PLEASANT LIVING;
NON -DEPARTMENTAL
001-2100-519
The Non -Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non -Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager's Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City's Debt Service Fund, which provides a more
transparent picture of the City's debt expense and contribution.
The Non -Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 209 221
South
THE CITY OF PLEASANT LIVING
NON -DEPARTMENTAL BUDGET FY 2021-2022
001-2100-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0012100 5192250 SECTION 185 CONTRIBUTION
0012100 5199924 SETTLEMENTS
TOTAL PERSONNEL SERVICES
110,419 107,843 115,000 106,852 115,000
0 1,538,292 0 0
110,419 1,646,135 115,000 106,852 115,000
0012100
5819120
INTRA-GOV TRANSFER -DEBT SERVICE
329,345
391,070
389,289
389,289
74,314
0012100
5819130
INTRA-GOV EMERG RESERVES FUND
222,800
0
0
0
0
0012100
5819140
INTRA-GOV CAPITAL IMPROV PRO FUND
1,319,392
1,991,971
1,570,820
1,570,820
2,565,547
0012100
5819166
INTRA-GOV PEDEST CROSSING ADQ FUND
0
0
133,000
133,000
0
0012100
5819167
INTRA-GOV PD HEADQTR & EOC FUND
0
0
0
0
1,500,000
TOTAL TRANSFERS
1,871,537
2,383,041
2,093,109
2,093,109
4,139,861
TOTAL NON -DEPARTMENTAL 1,981,956 4,029,176 2,208,109 2,199,961 4,254,861
NON -DEPARTMENTAL BUDGET HIGHLIGHTS
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 210
222
South(eiami
THE CITY OF PLEASANT I IVING
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
BOB WELSH TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPS AND MAINT TRUST FUND
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 211 223
South
THE CITY OF PLEASANT LIVING
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the "Florida Air and Water Pollution
Control Act," (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City's boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees were previously assessed through the water billing system managed by
the Miami -Dade County Water and Sewer Department (WASD). Customers with private water
wells and septic tanks were billed directly by the City of South Miami Finance Department. Now
stormwater user fees are collected as part of the property tax bill for all residents.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an "ERU" (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 212 224
South
THE CITY OF PLEASANT LIVING;
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 213 225
South
THE CITY OF PLEASANT LIVING;
STORMWATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 18/19
ACTUAL
FY 19/20
BUDGET
FY 20/21
ESTIMATE
FY 10/21
CM RECOM
FY 21/22
BEGINNING FUND BALANCE
242,583
229,455
318,121
318,121
247,968
REVENUES
1110000
3143000 UTILITY TAX-STORMWATER
239
247
0
300
0
1110000
3301000 INTERGOV REVENUE
413,581
365,164
410,000
365,000
365,000
1110000
3612000 INTEREST INCOME
8,852
6,761
7,000
7,200
7,000
111MOO
3699201 MISC OTHERS
0
252
0
0
0
TOTAL REVENUE
422,672
372,424
417,000
372,500
372,000
EXPENDITURES
111L730
5411210 REGULAR SALARY
39,335
42,294
40,969
40,969
41,346
1111730
5411410 OVERTIME
0
317
0
0
0
1111730
5412110 FICA
3,023
3,135
3,134
3,134
3,163
1111730
5412210 PENSION PLAN CONTRIBUTION
2,003
1,986
3,221
3,221
4,115
11IL730
5412310 GROUP HEALTH INSURANCE
6,931
7,163
8,009
8,009
8,463
1111730
5412410 WORKER'S COMPENSATION
4,078
2,899
3,575
3,575
3,608
TOTAL PERSONNEL SERVICES
55,370
57,794
58,908
58,908
60,695
1111,730
5413450 CONTRACTUAL SERVICES
116,193
70,976
149,045
83,745
113,745
TOTAL OPERATING EXPENSES
116,193
70,976
149,045
83,745
113,745
1111730
5416490 CONSTRUCTION PROJECTS
114,237
4,989
150,000
150,000
105,000
TOTAL CAPITAL OUTLAY
114,237
4,989
150,000
150,000
105,000
TOTAL EXPENDITURES
285,800
133,758
357,953
292,653
279,440
1111730 5819120 TRANSFER-GEN FUND
150,000
150,000
150,000
150,000
150,000
TOTAL OTHER FINANCING SOURCES
150,000
150,000
150,000
150,000
150,000
TOTAL FUND EXPENSES
435,800
283,758
507,953
442,653
429,440
ENDING FUND BALANCE
229,455
318,121
227,168
247,968
190,528
CITY OF SOUTH MIAMI
BUDGET FY 2021-2022
214
226
South
THE CITY OF PLEASANT LIVING
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
3450 Contractual Services —
Maintenance Interlocal Agreement with County for Canal Maintenance (City Share 57%)
DERM Annual Operating Permit Renewal Fee
FDEP Annual Regulatory Program & Surveillance Fee 2012
NPDES Interlocal Agreement Payment Permit
Citywide Drainage Improvement for EPA NPDES MS4 Permit
Citywide Storm Drain Cleanout
Cost of Stormwater Non -Residential Fee for the Non -Ad Valorem Billing
TOTAL
6490 Construction Projects -
Drainage Improvements Design SW 815t Street East of 62"d Avenue
Drainage Improvements Design SW 591h Avenue from SW 64th to 661h Street
TOTAL
60,000
900
345
2,500
8,000
32,000
10.000
113,745
75,000
30,000
105,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 215
227
South
THE CITY OF PLEASANT LIVING
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami -Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five -Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six -cent LOGT will be shared between the County (70.40%) and all eligible municipalities
(29.60%): and the five cent (three -cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami -Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida's local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) "For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 216 228
South
THE CITY OF PLEASANT LIVING
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks."
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES
1120000 3612000 INTEREST INCOME
TOTAL REVENUE
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS
TOTAL CAPITAL OUTLAY
265,021 209,970 263,913 263,913 231,695
74,541
65,731
71,763
65,000
66,300
1,916
2,245
1,600
2,782
2,200
76,457
67,976
73,363
67,782
68,500
131,508 14,033 100,000 100,000 100,000
131,508 14,033 100,000 100,000 100,000
TOTAL FUND EXPENSES
131,508
14,033
100,000
100,000
100,000
ENDING FUND BALANCE
209,970
263,913
237,276
231,695
200,195
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructura) Projects - Citywide Street Improvements / Resurfacing
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 217 229
YOSouth
THE CITY OF PLEASANT LIVING
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District Improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 218 230
Sout iami
THE CITY OF PLEASANT LIVING
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE 36,313 15,563 1,008 1,008 1,008
REVENUES
1160000 3419060 PARKING EXCEPTION 4,250 0 0 0 0
TOTAL REVENUE 4,250 0 0 0 0
EXPENSES
1161410 5819120 TRANSFER TO GEN FUND
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
25,000
14,555 0 0
1,008
25,000
14,555 0 0
1,008
25,000
14,555 0 0
1,008
15,563
1,008 1,008 1,008
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 219 231
South
THE CITY OF PLEASANT LIVING
PARKS AND RECREATIONS FACILITIES
IMAPCT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected, and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection. Funds from this account may be
expended for:
— land acquisition for parks;
— maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
— construction of new parks facilities;
— any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
— any administrative costs not incurred by the fee collection process
— retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 220 232
South
THE CITY OF PLEASANT LIVING,
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
I�cIIIPI0,t411pil l�I_1�_Tir
REVENUES
1170000 3246100 PARKS FACILITIES IMPACT FEES-RESID
1170000 3612000 INTEREST INCOME
TOTAL REVENUE
EXPENSES
1172000 5723450 CONTRACTUAL SERVICES
1172000 5726110 LAND ADQUISITION
1172000 5726440 CAPITAL IMPROVEMENTS
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
213,152 43,867 69,740 69,740 218,329
34,261
25,058
0
147,431
0
2,547
815
3,500
1,158
1,200
36,808
25,873
3,500
148,599
1,200
0 0 60,000 0 0
206,093 0 0 0 0
0 0 0 0 60,000
206,093 0 60,000 0 60,000
206,093 0 60,000 0 60,000
43,867 69,740 13,240 218,329 159,529
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 221 233
South
THE CITY OF PLEASANT LIVING
BOB WELSH TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Bob Welsh Tree Trust Fund.
(1) Creation of the Bob Welsh Tree Trust Fund. The Bob Welsh Tree Trust Fund
was created under Account No. 01-02-19.335, the purpose of which is to
acquire, protect, and to plant trees on public property.
(2) Disbursement and maintenance of the Bob Welsh Tree Trust Fund. Monies
obtained for the Bob Welsh Tree Trust Fund shall be disbursed for the
acquisition, maintenance, management, protection, or planting of trees on
public property.
(3) Source of monies for the Bob Welsh Tree Trust Fund. The Bob Welsh Tree
Trust Fund consists of contributions in lieu of, or in conjunction with,
required replacement plantings under Section 20-4.5. The Planning
Department shall collect funds designated for the Tree Trust Fund when the
replacement planting requirements of § 20-4.5(J) (2) and (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 222 234
Sout iami
THE CITY OF PLEASANT LIVING
BOB WELSH TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT
ACTUAL
ACTUAL
BUDGET ESTIMATE
CM RECOM
NO ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21 FY 20/21
FY 21/22
BEGINNING FUND BALANCE
40,685
35,631
58,827 58,827
41,827
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE
6,396
26,534
0 8,000
0
TOTAL REVENUE
6,396
26,534
0 8,000
0
EXPENSES
1181750 5193450 CONTRACTUAL SERVICES
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
11,450 3,338 25,000
11,450 3,338 25,000
25,000 25,000
25,000 25,000
11,450
3,338
25,000
25,000
25,000
35,631
58,827
33,827
41,827
16,827
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 223 235
South
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE'S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002, the citizens of Miami -Dade County voted to implement the People's
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami -Dade County. As a result, the Citizen's Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People's Transportation Tax,
to be used for transportation services. The People's Transportation Tax provides funding for the
People's Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit -related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen's Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
funds not expended on allowable projects may be considered for recapture by Miami -Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami -Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 224 236
South
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
BEGINNING FUND BALANCE 892,974
970,963
1,051,191
1,051,191
920,236
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 433,569 380,226 425,000 430,000 430,000
1240000 3612000 INTEREST INCOME 7,460 10,648 10,000 11,050 10,000
TOTAL REVENUE 441,029 390,875 435,000 441,050 440,000
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 363,040 310,647 785,000 572,005 1,141,000
TOTAL CAPITAL OUTLAY 363,040 310,647 785,000 572,005 1,141,000
TOTAL FUND EXPENSES
363,040
310,647
785,000
572,005
1,141,000
ENDING FUND BALANCE
970,963
1,051,191
701,191
920,236
219,236
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 225 237
South
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects —
Load Resurfacing - SW 51 TR FROM SW 65 AVE to 66 AVE
Load Resurfacing - SW 55 ST FROM SW 64 AVE to END CUL-DE-SAC
Road Resurfacing - SW 57 DR FROM SW 58 ST to 62 AV
Road Resurfacing - SW 58 TR FROM SW 65 AVE to 64 AVE
Road Resurfacing - SW 59 CT FROM SW 76 ST to 78 ST
Road Resurfacing - SW 60 ST FROM SW 67 AVE to 65 AVE
Road Resurfacing - SW 64 AVE FROM SW 44 ST to 42 TR
Road Resurfacing - SW 65 AVE FROM SW 53 TR toP 52 TR
Road Resurfacing - SW 65 AVE FROM SW 61 TR to 61 ST
Road Resurfacing - SW 67 CT FROM SW 62 TR to 64 ST
Road Resurfacing - SW 68 AVE FROM SW 77 TR to 78 TR
Road Resurfacing - SW 69 AVE FROM SW 64 ST to END CUL-DE-SAC
Road Resurfacing - SW 70 ST FROM SW 63 AVE to 64 CT
Road Resurfacing - SW 77 TR FROM SW 67 AVE to 69 AVE
Citywide Directional Street Signs Replacement
Citywide Striping
84th Street Median Improvement between SW 57 Ave to 62 Ave
Citywide Sidewalk Repairs
Citywide Street Improvements/ Resurfacing
South Miami Intermodal Transportation Plan - Mobility
Manor Lane Roadway & Sidewalks
Downtown Improvements- Sunset Drive between US-1 & 57th
Miscellaneous Traffic Calming
TOTAL
10,000
12,500
47,500
15,000
15,000
20,000
15,000
12,500
12,500
25,000
10,000
45,000
15,000
15,000
10,000
20,000
25,000
50,000
50,000
100,000
116,000
250,000
250,000
$ 1,1411,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 226 238
Sout iami
THE CITY OF PLEASANT I WING
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
CM
ACTUAL ACTUAL BUDGET ESTIMATE RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
1250000 3126000 INTERGOVERNMENTAL REVENUE
TOTAL REVENUE
EXPENDITURES
1251730 5413450 CONTRACTUAL SERVICES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
427,673 266,464 272,228 272,228 229,728
108,392 95,057 100,000 107,500 107,500
108,392 95,057 100,000 107,500 107,500
269,601 89,293 150,000 150,000 182,926
269,601 89,293 150,000 150,000 182,926
266,464 272,228 222,228 229,728 154,302
PEOPLE'S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
In November 2020, the City began offering free point-to-point on demand transportation through
Freebee. There are currently 3 fully electric Freebee vehicles providing service to residents,
visitors, and business employees for transportation within city boundaries. The goal is to help get
cars off the road, make transportation more easily available, decrease time residents spend in
their vehicles looking for parking, and reduce Downtown traffic and vehicle emissions. Prior to
Freebee, the City of South Miami stopped operation of its two circulators in January 2020. The
circulators had been operating since 2017.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 227 239
South
THE CITY OF PLEASANT LIVING
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
EXPENSES
1501410 5819900 TRANSFER TO OTHER FUND
OTHER FINANCING SOURCES
60,000
0
60,000
0
60,000
60,000
60,000 0
60,000 0
0
0
60,000
60,000 0
TOTAL FUND EXPENSES
0
0
60,000
60,000
0
ENDING FUND BALANCE
60,000
60,000
0
0
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 228 240
Sout iami
THC CFFY OF PLEASANT I IV1NG
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
EXPENSES
1511410 5819900 TRANSFER TO OTHER FUND
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
60,000
0
60,000
0
60,000
60,000
60,000
60,000
0
0
0
0
60,000
60,000
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 229 241
South
THE CITY OF PLEASANT LIVING;
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACCT
ACTUAL ACTUAL BUDGET
ESTIMATE
CM RECOM
NO ACCOUNT CLASSIFICATION
FY 18/19 FY 19/20 FY 20/21
FY 20/21
FY 21/22
BEGINNING FUND BALANCE
60,000 60,000 60,000
60,000
0
EXPENSES
1521410 5819900 TRANSFER TO OTHER FUND
0 0 60,000
60,000
0
OTHER FINANCING SOURCES
0 0 60,000
60,000
0
TOTAL FUND EXPENSES
0 0 60,000
60,000
0
ENDING FUND BALANCE 60,000 60,000 0 0 0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 230 242
Sout iami
THE CITY OF PI FASANT LIVING
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non -property tax revenue is a major portion of the City's revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non -property tax revenues.
These funds can bridge the gap between the state's fiscal year end and the City's fiscal year end
(3-month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND
1531410 5819900 TRANSFER TO OTHER FUND
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
60,000
0
0
60,000
0
0
60,000
0
60,000
60,000
0
60,000
0
0
0
0
0
60,000
60,000
0
0
0
60,000
60,000
0
60,000
60,000
0
0
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 231 243
South
THE CITY OF PLEASANT LIVING
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City's properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City's
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 0
EXPENSES
1541410 5819900 TRANSFER TO OTHER FUND
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
0 0 60,000 60,000 0
0 0 60,000 60,000 0
0 0 60,000 60,000 0
60,000 60,000 0 0 0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 232 244
/12�\
South(eiami
THE CITY OF PLEASANT LIVING
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks and Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 233 245
South
THE CITY OF PLEASANT LIVING
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
EXPENSES
1552300 5726110 LAND ACQUISITION
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
310,000 0 0 0 0
310,000 0 0 0 0
310,000 0 0 0 0
310,000 0 0 0 0
0 0 0 0 0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 234 246
South(eMiami
THE (CITY OF PI_FASANT LIVING
PEDESTRIAN CROSSING AQUISITION DEVELOPS AND MAINT TRUST FUND
CITY OF SOUTH MIAMI FUND 156
As adopted via Ordinance 13-18-2302, any monies deposited into the fund and their interest or
investment earnings shall be applied as follows:
a) Categories, subcategories and projects: The Fund has three (3) major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the City Manager shall submit a proposed
spending plan for the Fund, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year. Over the term of the program, funding and
expenditures will be consistent with this section, unless the City Commission by supermajority
(4/5) vote determines otherwise.
b) Each proposed project of this Fund will be included in the City's Capital Improvement
Program, unless subsequently added to this program by the Commission in compliance
with this Section. The proposed scopes of projects will include recommendations by the
applicable City Departments.
c) The acquisition category will be used to pay for acquisition projects. In making
recommendations regarding the funding of the acquisition fund projects, the City
Manager will consider the following criteria.
i) Has the project been subject to a public review process or is it consistent with
approved plans, such as a neighborhood plan or a sea level rise or watershed plan?
ii) Does the project address deficiency or underserved communities?
iii) Is the project in an area experiencing growth?
iv) Does the project address an immediate health or safety problem, or take advantage of
an opportunity that will be lost unless action is taken?
v) Does the project contribute to solving major challenges facing our community?
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 235 247
9 0
Southiami
THE CITY OF PLEASANT LIVING
vi) Does the project have the potential to leverage other resources through the actions of
other public agencies, funding from public, private or philanthropic partners, and/or
in -kind contributions of time and energy from citizen volunteers?
vii) Does the project result in significantly lower operating costs for the City?
viii) Does the project demonstrate new and creative methods to meet the community's
needs?
ix) Does the project demonstrate a high degree of neighborhood involvement and
support?
d) Funds unexpended at the end of any budget year and any unallocated funding shall
automatically be carried over within the Fund to the next budget year.
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPERATION, & MAINT TRUST FUND
CITY OF SOUTH MIAMI FUND 156
ACCT ACCOUNT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
1560000 3811000 INTERFUND TRANSF IN
TOTAL REVENUE
EXPENSES
1561790 5193450 CONTRACTUAL SRVCS
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
0 0
0
0 0
0 0
433,000
433,000 0
0 0 433,000 433,000 0
0 0 433,000 433,000 0
0 0 433,000 433,000 0
0
0
433,000
433,000
0
0
0
0
0
0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 236 248
Sout iami
THE CITY OF PLFASANI I IVING
POLICE HEADQUARTERS AND EMERGENCY OPERATIONS CENTER FUND
CITY OF SOUTH MIAMI FUND 157
The Police Headquarters and Emergency Operations Fund is intended for funds designated for
the design and construction of the new police station to be located at the City's Old Inspection
Site, 5890 SW 69th Street.
POLICE HEADQUARTERS AND EMERGENCY OPERATIONS CENTER FUND
CITY OF SOUTH MIAMI FUND 157
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
1570000 3811000 INTERFUND TRANSFERS IN
TOTAL REVENUE
0 0 0
0 -- 0 0
0 0
0 1,910,146
0 0 0 0 1,910,146
EXPENSES
1571790 5193450 CONTRACTUAL SERVICES 0 0 0 0 650,000
OTHER FINANCING SOURCES 0 0 0 0 650,000
TOTAL FUND EXPENSES
ENDING FUND BALANCE
0 0 0 0 650,000
0 0 0 0 1,260,146
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 237 249
South
THE CITY OF PLEASANT LIVING
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 238 250
South
THE CITY OF PLEASANT LIVING
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make more transparent the City's
current Long -Term Liability. Currently the City has two long-term bank debts.
2020 Refinancing — Chase Bank: In September 2020, the City issued a $ 4,988,000 Capital
Improvement Revenue Refunding Note, Series 2020, to refund $ 1,145,000 and $ 3,714,000 of
the then remaining balance of Florida Municipal Loan Program Bonds, a subsidiary of Florida
League of Cities, Series 2006 and Refunding Revenue Note, Series 2015 with Branch Banking &
Trust Company (BB&T), respectively. Annual principal and interest payments are due through
April 2032 at a fixed rate of 1.327%; secured by a pledge of all non -ad valorem revenues of the
City. The refunding provided a present value savings of approximately $550,000 of the principal
amounts refunded. The 2020 Series Note is scheduled to mature in 2032.
2011 Refinancing - SunTrust Bank: On August 16, 2011, the City of South Miami agreed to issue
a loan with SunTrust Bank which in furtherance of the Settlement Agreement with the IRS, the
City issued a Taxable Revenue Note, Series 2011. This note was made to provide funds to
finance, on a taxable basis, (i) the prepayment of the FMLC 2002A and 2006 revenue bonds, (ii)
the payment of the settlement amount owed to the IRS pursuant to the Settlement Agreement
relating to the Municipal Parking Garage, and costs related thereto, and (iii) the payment of
costs of issuance of the Series 2011 Note for a total $ 7.575 million. The new 2011 SunTrust
Loan was issued at a fixed interest rate of 4.55% and matures on October 1, 2026.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 239 251
South
THE CITY OF PLEASANT LIVING
SUNTRUST LOAN 2011
Capital Improvement Refunding Revenue Bonds, Series 2011
Partial Refunding of Series 2002A & 2006
Refunding of all Series 2009
15-Year Term Loan
$7,575,000
SUNTRUST
LOAN 2011
FY
DATE
PRINCIPAL
INTEREST
TOTAL
BALANCE
2012
10/1/2011
0
43,083
43,083
7,575,000
4/1/2012
0
175,203
175,203
7,575,000
2013
10/1/2012
365,000
175,203
540,203
7,210,000
4/1/2013
0
165,850
165,850
7,210,000
2014
10/1/2013
385,000
166,761
551,761
6,825,000
4/1/2014
0
156,994
156,994
6,825,000
2015
10/1/2014
400,000
157,857
557,857
6,425,000
4/1/2015
0
147,793
147,793
6,425,000
2016
10/1/2015
410,000
148,605
558,605
6,015,000
4/1/2016
0
139,122
139,122
6,015,000
2017
10/1/2016
435,000
139,122
574,122
5,580,000
4/1/2017
0
128,356
128,356
5,580,000
2018
10/1/2017
450,000
129,061
579,061
5,130,000
4/1/2018
0
118,004
118,004
5,130,000
2019
10/1/2018
480,000
118,653
598,653
4,650,000
4/1/2019
0
106,963
106,963
4,650,000
2020
10/1/2019
495,000
107,551
602,551
4,155,000
4/1/2020
0
96,102
96,102
4,155,000
2021
10/1/2020
520,000
96,102
616,102
3,635,000
4/1/2021
0
83,615
83,615
3,635,000
2022
10/1/2021
540,000
84,075
624,075
3,095,000
4/1/2022
0
71,194
71,194
3,095,000
2023
10/1/2022
565,000
71,585
636,585
2,530,000
4/1/2023
0
58,197
58,197
2,530,000
2024
10/1/2023
590,000
58,517
648,517
1,940,000
4/1/2024
0
44,871
44,871
1,940,000
2025
10/1/2024
620,000
44,871
664,871
1,320,000
4/1/2025
0
30,364
30,364
1,320,000
2026
10/1/2025
645,000
30,531
675,531
675,000
4/1/2026
0
15,527
15,527
675,000
2027
10/1/2026
675,000
15,612
690,612
0
TOTAL
1 7,575,000
1 3,125,339
10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 240 252
Sout Miami
THE CITY OF PLEASANT LIVING
CHASE LOAN 2020
Capital Improvement Revenue Refunding Note, Series 2020
Partial Refunding of Series 2006
Refunding of all Series 2015
12-Year Term Loan
$4,988,000
CHASE LOAN 2020
FY
DATE
PRINCIPAL
INTEREST
TOTAL
BALANCE
2021
10/1/2020
4,988,000
4/1/2021
264,000
35,853
299,853
4,724,000
2022
10/1/2021
-
31,344
31,344
4,724,000
4/1/2022
292,000
31,344
323,344
4,432,000
2023
10/1/2022
-
29,406
29,406
4,432,000
4/1/2023
296,000
29,406
325,406
4,136,000
2024
10/1/2023
-
27,442
27,442
4,136,000
4/1/2024
301,000
27,442
328,442
3,835,000
2025
10/1/2024
-
25,445
25,445
3,835,000
4/1/2025
303,000
25,445
328,445
3,532,000
2026
10/1/2025
-
23,435
23,435
3,532,000
4/1/2026
312,000
23,435
335,435
3,220,000
2027
10/1/2026
-
21,365
21,365
3,220,000
4/1/2027
316,000
21,365
337,365
2,904,000
2028
10/1/2027
-
19,268
19,268
2,904,000
4/1/2028
566,000
19,268
585,268
2,338,000
2029
10/1/2028
-
15,513
15,513
2,338,000
4/1/2029
573,000
15,513
588,513
1,765,000
2030
10/1/2029
-
11,711
11,711
1,765,000
4/1/2030
581,000
11,711
592,711
1,184,000
2031
10/1/2030
-
7,856
7,856
1,184,000
4/1/2031
588,000
7,856
595,856
596,000
2032
10/1/2031
-
3,954
3,954
596,000
4/1/2032
596,000
3,954
599,954
-
TOTAL 4,988,000 469,331 5,457,331
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 241 253
R'
South Miami
THE CITY OF PLEASANT LIVING
DEBT FUND SCHEDULE
FISCAL YEAR 2022
BALANCE
PRINCIPAL
INTEREST
FEES
PAYMENT
BALANCE
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$3,635,000
$540,000
$155,268
$0
$695,268
$3,095,000
Chase Loan Series2020
$4,724,000
$292,000
$62,688
$0
$354,688
$4,432,000
TOTAL
$8,359,000
$832,000
$217,956
$0
$1,049,956
$7,527,000
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCF ACTUAL ACTUAL ADOPTED ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
REVENUES
2010000 3612000
2010000 3669000
2010000 3699201
2010000 3669300
2010000 3811100
2010000 3841100
BEGINNING FUND BALANCE
INTEREST INCOME
S. HOSP FOUNDATION
MISC OTHERS
RICHMAN PROP LN PMT
TRANSFER IN FROM GF
DEBT REV
TOTALREVENUE
EXPENDITURES
2011410 5197110 DEBT PRINCIPLE
2011410 5197210 DEBT INTEREST
2011410 5197310 DEBT OTHER COST
TOTAL DEBT SERVICE
ENDING FUND BALANCE
2,053 11,316 21,612 21,612 189,387
3,287
2,828
2,000
2,000
2,000
145,188
141,421
142,663
142,663
143,661
0
-65
0
0
0
703,409
639,772
637,394
637,394
642,594
329,345
391,070
389,289
389,289
74,314
0
4,988,000
0
0
0
1,191,229
6,163,026
1,171,345
1,171,345
862,569
774,000
5,658,000
829,000
784,000
832,000
395,588
430,639
338,345
215,570
217,956
2,379
64,091
4,000
4,000
2,000
1,171,966
6,152,730
1,171,345
1,003,570
1,051,956
11,316 21,612 21,612 189,387 0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 242 254
Southfiami
THE CITY OF PLEASANT I.IVING
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi -year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five —Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government's Capital Improvement
Projects (CIP) as outlined and listed in the City's Five -Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 243 255
( AV)
SouthIrMiami
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
BEGINNING FUND BALANCE
2,290,777
1,043,597
1,451,601
1,451,601
1,067,453
REVENUES
301Q000 3811000 TRANSF FROM GENERAL FUND
1,319,392
1,991,971
1,570,820
1,570,820
2,565,547
TOTAL REVENUE
1,319,392
1,991,971
1,570,820
1,570,820
2,565,547
EXPENSES
301i340 5136430 OPERATING EQUIPMENT
3011.410 5136430 FINANCE EQUIPMENT
301i720 5346440 SOLID WASTE VEHICLES
3011730 5416450 CAPITAL IMPROVEMENT
3011.790 5196450 CAPITAL IMPROVEMENT
3011910 5216440 POLICE VEHICLES
3011910 5216450 CAPITAL IMPROVEMENT
3011-000 5726440 PARKS VEHICLES
3011000 5726450 PARKS & REC IMPROVEMENT
3012010 5726450 CAPITAL IMPROVEMENT
3011-020 5726450 CAPITAL IMPROVEMENT
3012030 5726450 CAPITAL IMPROVEMENT
TOTAL CAPITAL EXPENSES
3011310 5139920 GENERAL CONTINGENCY
OTHER FUNDING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
139,859
80,186
0
0
0
13,706
41,446
0
0
0
268,343
181,715
120,000
120,000
0
16,907
23,077
50,000
50,000
50,000
638,772
211,233
845,000
794,037
1,275,000
129,739
440,074
245,000
245,000
310,000
6,736
0
0
0
0
50,180
0
0
0
55,000
11263,142
474,308
905,000
745,931
1,943,000
0
0
0
0
0
39,188
130,683
0
0
0
0
0
0
0
0
2,566,572
1,582,722
2,165,000
1,954,968
3,633,000
0
1,245
0
0
0
0
1,245
0
0
0
2,566,572 1,583,967 2,165,000 1,954,968 3,633,000
1,043,597 1,451,601 857,421 1,067,453 0
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 244 256
South
THE CITY OF PLEASANT LIVING
301-1730-541-6450
Holiday Lighting
S0,000
TOTAL
50,000
301-1790-519-6450
Girl Scout Fence and Invasive Removal & Parking Lot
100,000
Downtown Furniture (Benches, Trash Cans, etc.)
100,000
Underline Bicycle Path Beautification
100,000
Alleyway Paving Behind SW 62 Avenue From SW 681h t0 SW 681h Street
200,000
Downtown Improvements - Sunset Drive between US-1 and SW 571h
500,000
Avenue
Dante Fascell Art in the Park - Sculptures
100,000
Pedestrian Bridge Study Over US-1 between SW 571h Avenue & SW 72Id
175,000
Street Feasibility Study
TOTAL
1,275,000
301-1910-521-6440
Police Vehicles and Equipment
310,000
TOTAL
310,000
301-2000-572-6440
Passenger Van for Parks & Recreation & Vehicle Wrap
35,000
Tractor Vehicle for Parks & Recreation
20,000
TOTAL
55,000
301- 2000-572-6450
Citywide Parks Improvement - Miscellaneous
50,000
Citywide Parks Master Plan - Improvements
50,000
Citywide ADA Transition Plan - Improvements
50,000
All America: Natural Play Elements
25,000
Brewer Park: New Restroom Study & Design
75,000
Dog Park: K9 Artificial Turf
85,000
Fuchs Park: New Pathway Lighting
100,000
Fuchs Park: Tree Mitigation Project
35,000
South Miami Park Playground & Fitness Outdoor Equipment
278,000
VM Robert C. Welsh Jr. Park Improvements - Construction
250,000
Palmer Park: Laser -Grade Fields
35,000
South Miami Park New Artificial Turf Field(s) and Sport Field Lighting
(Study & Design)
80,000
South Miami Park: Restroom with Concession Stand Building
(Construction)
750,000
New Pocket Park at SW 501h Street and 63`d Avenue
75,000
Miscellaneous Park Furniture
5,000
TOTAL
1,943,000
GRAND TOTAL
3,633,000
CITY OF SOUTH MIAMI BUDGET FY 2021-2022
245
257
South
THE CITY of PLEASANT LIVING,
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund. 72"d
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2"d, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 246 258
South
THE CITY OF PLEASANT LIVING
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
0510000 3320000 OTHER FED ASSIST -CARES ACT
0510000 3694605 FEMA HURICANE IRMA REIMB
0510000 3811000 TRANSFER FROM GEN FUND
0510000 3612000 INTEREST INCOME
0510000 3699201 MISCELLANEOUS OTHERS
TOTAL REVENUE
EXPENSES
0511310 5133450 CONTRACTUAL SERVICES
0511310 5135210 SUPPLIES
0511320 5135210 SUPPLIES
0511340 5133450 CONTRACTUAL SERVICES
0511340 5134632 INTERNET SERVICE
0511340 5135205 COMPUTER EQUIPMENT
0511340 5135210 SUPPLIES
0511410 5135210 SUPPLIES
0511750 5193450 CONTRACTUAL SERVICES
0511750 5195210 SUPPLIES
0511910 5211210 REGULAR
0511910 5215210 SUPPLIES
0512000 5723450 CONTRACTUAL SERVICES
0512000 5725210 SUPPLIES
0512000 5725550 SCHOOL PROGRAM
0512000 5725680 SENIOR CITIZENS PROGRAM
0512020 5725210 SUPPLIES
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
3,461,905 4,090,283 6,146,536 6,146,536 6,254,074
0
31,686
0
45,000
0
170,838
2,069,022
0
58,650
0
222,800
0
0
0
0
39,702
49,423
36,000
66,000
60,000
195,224
0
0
0
0
628,564
2,150,131
36,000
169,650
60,000
0
14,267
0
5,695
0
0
2,047
0
28,960
0
0
703
0
0
0
0
162
0
0
0
0
2,103
0
0
0
0
600
0
8,209
0
0
443
0
0
0
0
5,970
0
0
0
0
1,383
0
0
0
0
889
0
0
0
0
0
0
19,505
0
186
42,853
0
-257
0
0
1,297
0
0
0
0
3,756
0
0
0
0
332
0
0
0
0
15,567
0
0
0
0
1,506
0
0
0
186
93,878
0
62,112
0
186
93,878
0
62,112
0
4,090,283 6,146,536 6,182,536 6,254,074 6,314,074
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 247 259
South
THE CITY OF PLEASANT LIVING;
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
ACCT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE
REVENUES
6080000 3511000 CONFISCATED REVENUE
6080000 3612000 INTEREST INCOME
TOTAL REVENUE
68,806 69,636 40,221 40,221 40,921
0
830
0
585
0
700
0
700
0
700
830
585
700
700
700
EXPENSES
6081910 5215210 INVESTIGATIVE INITIATIVES 0 30,000 30,000 0 30,000
TOTAL EXPENSES 0 30,000 30,000 0 30,000
ENDING FUND BALANCE 69,636 40,221 10,921 40,921 11,621
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 248 260
South
THE CITY OF PLEASANT LIVING
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
■ Law enforcement investigation
■ Law enforcement training and transfers to other law enforcement agencies
■ Law enforcement and detention facilities
■ Law enforcement equipment
■ Law enforcement travel and transportation
■ Law enforcement awards and memorials
■ Drug and gang education and awareness programs
■ Pro rata funding and Language assistance services
■ Asset accounting and tracking and Support of community -based programs
CITY OF SOUTH M[AM I BUDGET FY 2021-2022 249 261
South
THE CITY OF PLEASANT LIVING
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
CM
ACCT ACTUAL ACTUAL BUDGET ESTIMATE RECOMM
NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
BEGINNING FUND BALANCE 1,552,444 1,483,505 1,279,666 1,279,666 1,025,619
REVENUES
6150000 3511000
INTERGOVERNMENTAL REVENUES
0
0
0
3,941
0
6150000 3612000
INTEREST INCOME
18,856
16,427
16,000
15,144
15,000
6150000 3699200
OTHER MISC REVENUES
33,034
4,601
30,000
0
0
TOTAL REVENUE
51,890
21,029
46,000
19,085
15,000
EXPENSES
6151910 5213450 CONTRACTUAL SERVICES
6151910 5214070 TRAVEL & PER DIEM
6151910 5214450 LEASE PURCHASE-POL VEHICLE
6151910 5215205 COMPUTER EQUIPMENT
6151910 5215210 SUPPLIES
6151910 5215220 UNIFORMS
TOTAL OPERATING EXPENSES
6151910 5216440 INFRASTRUCTURE
TOTAL CAPITAL OUTLAY
6151910 5819900 TRANSFER TO OTHER FUND
TOTAL TRANSFERS OUT
75,128
104,877
237,278
232,132
157,278
1,757
11,956
30,000
0
30,000
18,550
19,899
50,000
35,000
50,000
25,324
11,681
6,000
6,000
84,000
70
19,262
0
0
0
0
0
32,000
0
32,000
120,829
167,675
355,278
273,132
353,278
0 57,192 0 0 0
0 57,192 0 0 0
0 0 0 0 410,146
0 0 0 0 410,146
TOTAL EXPENSE
120,829
224,867
355,278
273,132
763,424
ENDING FUND BALANCE
1,483,505
1,279,666
970,388
1,025,619
277,195
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 250 262
Sout iami
THE CITY OF PLEASANT LIVING
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami -Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payment on bonds are identified as Debt Service. Bonds are generally used to obtain
long-term financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 251 263
South
THE CITY OF PLEASANT LIVING
related Federal project grants used to finance capital expenditures.
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The
amount of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 252 264
South(eiami
THE CITY OF PLEASANT LIVING
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen's Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami -Dade County has
the responsibility to provide certain services to all residents. The countywide
services include: public health care, sheriff, jails, courts, mass transportation,
environmental protection, certain parks and public works activities, elections, tax
collection, property appraisal and social service programs. The revenue to pay for
countywide services comes from property and gas taxes, licenses, charges for
services, intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A Department usually has more than one program and may have
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 253 265
South
THE CITY OF PLEASANT LIVING
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government's policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed -upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City's
fiscal year begins October 1st and ends on September 30th.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 254 266
Sout iami
THE CITY OF PLEASANT LIVING
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self -balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 255 267
South
THE CITY OF PLEASANT LIVING
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non -routine, or especially emphasized, intentions and tasks for each City Department
or sub -department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter -fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 256 268
South
THE CITY OF PLEASANT HVING
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non -Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
O Objective. A specific measurable and observable activity, which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City's financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety and Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 257 269
South
THE CITY OF PLEASANT LIVING
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term "surplus" in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of "net worth" in commercial accounting
is comparable to "fund balance" in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
undesignated fund balance: it is the true "surplus".
SW. Stormwater.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 258 270
Southfiami
THE CITY OF PLEASANT LIVING;
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
"surplus."
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 259 271
South eMiami
THE CITY OF PLEASANT LIVING
City of South Miami
6130 Sunset Drive
Miami, FL33143
305-663-6343
www.southmiamifl.gov
I
South�Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 260
272
South
THE CITY OF PLEASANT LIVING
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2021-2022
001-1720-534
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO
ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 20/21
FY 21/22
0011720
5341210
SALARIES - REGULAR
304,273
280,967
329,200
315,354
333,451
0011720
5341410
OVERTIME
9,468
38,788
8,000
2,272
8,000
0011720
5342110
F.I.C.A.
23,848
24,231
27,048
25,325
27,390
0011720
5342210
PENSION PLAN CONTRIBUTION
22,320
27,124
25,865
25,865
29,849
0011720
5342220
ICMA
0
0
0
0
0
0011720
5342310
GROUP HEALTH INSURANCE
53,971
52,344
64,074
56,349
67,703
0011720
5342410
WORKER'S COMPENSATION
25,013
17,424
28,713
26,416
29,086
TOTAL PERSONNEL SERVICES
438,893
440,878
482,900
451,581
495,479
0011720
5343470 INTERLOCAL AGREEMENT -RECYCLING
77,757
86,455
100,000
100,000
135,000
0011720
5344080 EMPLOYEE EDUCATION
0
0
500
500
500
0011720
5344340 REFUSE DISPOSAL FEE
621,249
705,775
770,000
770,000
790,000
0011720
5345210 SUPPLIES
16,506
22,340
40,000
40,000
50,000
0011720
5345220 UNIFORMS
3,938
4,686
5,000
5,000
5,000
TOTAL OPERATING EXPENSES
719,450
819,256
915,500
915,500
980,500
TOTAL SOLID WASTE
1,158,343
1,260,134
1,398,400
1,367,081
1,475,979
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 175 273
South
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION BUDGET FY 2021-2022
001-2000-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
0012000
5721210
SALARIES - REGULAR
344,227
361,519
420,504
432,207
423,488
0012000
S722110
F.I.C.A.
26,480
27,772
32,169
32,6S3
32,397
0012000
5722210
PENSION PLAN CONTRIBUTION
15,731
18,862
32,433
32,433
36,295
0012000
5722220
ICMA
5,031
0
0
0
0
0012000
5722310
GROUP HEALTH INSURANCE
35,261
36,535
48,056
42,954
50,777
0012000
5722410
WORKER'S COMPENSATION
10,921
8,512
18,923
17,408
19,057
TOTAL PERSONNEL SERVICES
437,651
453,200
552,085
557,655
562,014
0012000
5723450
CONTRACTUAL SERVICES
23,027
24,027
19,980
18,325
37,420
0012000
5724070
TRAVEL & CONFERENCE
419
75
340
0
338
0012000
5724080
EMPLOYEE EDUCATION
3,381
660
2,780
1,745
2,570
0012000
5724110
POSTAGE
1,962
1,005
2,150
47
2,150
0012000
5724120
COMMUNICATION
2,816
3,797
3,892
3,892
3,892
0012000
5724310
UTILITIES - ELECTRICITY
0
0
8,400
5,000
8,400
0012000
5724320
UTILITIES - WATER
0
0
1,400
750
1,000
0012000
5724515
LIABILITY INSURANCE- AUTO
5,495
4,866
8,357
6,454
8,357
0012000
5724670
MAINT & REP -PARK FACILITIES
-41
0
0
0
0
0012000
5724710
COPY MACHINE
2,086
2,119
7,463
1,092
7,000
0012000
5724820
SPECIAL EVENTS
59,274
23,212
54,800
20,043
86,500
0012000
5724901
PROPERTY TAXES
0
873
0
0
0
0012000
5725205
COMPUTER EQUIPMENT
3,047
481
7,700
7,300
7,600
0012000
5725210
SUPPLIES
4,190
1,827
4,000
4,000
4,000
0012000
5725220
UNIFORMS
2,601
2,609
2,850
1,250
2,850
0012000
5725230
FUEL
7,481
5,902
9,378
655
9,378
0012000
5725410
MEMBERSHIP & SUBSCRIPTION
350
2
800
1,180
1,180
0012000
5725630
FOOTBALL
58,412
36,078
58,625
41,625
58,625
0012000
5725631
CHEERLEADERS
22,244
3,818
14,500
13,800
10,500
0012000
5725670
SPECIAL RECREATION PROGRAMS
20,610
9,026
14,800
8,466
18,800
0012000
5725680
SENIOR CITIZENS PROGRAMS
37,703
39,318
41,452
30,736
40,806
TOTAL OPERATING EXPENSES
255,057
159,695
263,667
166,360
311,366
0012000
5729920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL RECREATION 692,708 612,895 820,752 724,015 879,380
CITY OF SOUTH MIAMI BUDGET FY 2021-2022 195 274
MIAMI DAILY BUSINESS REVIEW
Published Dairy except Saturday. Sunday and
Legal Holidays
Miami, Miami -Dade County, Planes
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authanty personalty appeared
GUILLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review We Miami Review, a dairy (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County, Florida; that the
attached copy of advertisement being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - FIRST BUDGET HEARING - SEPT. 7,
2021
In the XXXX Court
was published In said newspaper in the issues of
jOUTtl
if
F 7
S
I ,ry(q x1fD
2T
�ZO 1`
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF FIRST BUDGET HEARING
08/27/2021 In order to balance the need for the City of South Miami to function and
conduct viral business during the COVID 19 pandemic and, at the same
AI(iant further says that the said Miami Dairy Business time, to protect the health, safety and welfare of its citizens, officers,
Review is a newspaper published at Miami, in said Miami -Dade officials and administrative staff, and pursuant City of South Miami Code.
Chapter 286.011, Fla. Stat, the City's Home Rule Powers, and City
County, Florida and that the said newspaper has heretofore Managers declaration of a state of emergency due to the Comnavirus, the
been continuously published In said Miami -Dade County, Florida City will be holding its City Commission Meeting live in chambers and
each day (except Saturday, Sunday and Legal Holidays) and VIRTUALLY through communications media technology (Ci until the
has been entered as second class mail matter at the pose state of emergency has ended or social distancing Is no longer required by
office in Miami in said Miami -Dade County, Florida, for a period any relevant Executive Orders. All Commission members will participate in
of one year next Drecedin the first publication of the attached Chambers or by video conferencing through the Zoom platform and members of
9 P the public may join the meeting via Zoom at LhttpsJhoom.usrt/3056636338J
copy of advertisement; and arrant further says that he or she and participate. At a minimum, at least three members of the City Commission
has neither paid nor promised any person, firm or corporation will be physically present in the City Commission Chamberst and they will
any discount rebate, commission or refund for the purpose of be broadcast on the Zoom platform along with all other members of the
securing this advertisement for publication in the said Commission, City Staff and the public who may attend remotely from the
Commission Chambers and from other locations.
newspaper. The meeting is scheduled to begin on Tuesday, September 7,_ 2021. at
6_00 P.M. to consider the following public hearing item(s):
An Ordinance of the City of South Miami, located in Miami -Dade
County, Florida, approving a tentative millage rate for the fiscal
year commencing October 1, 2021, through September 30,
Swam to and subscribed before me this ZD22 ("fiscal year 2021/20221 which amount may be amended at
27 ay A D. 2021 the first or second reading, and approving and enacting the
�'�, x n final Tillage rate of the City on Second i eadmg.
GUILLERMO
to me
CHRISTINA LYNN RAVIX
5-�• •=Cnnmission9GGUMI
.•
'
Fxpmas November 19, 2022 '•.�%"°..'•" BmWTNuTmy FO411m anc SWM5.7019
An Ordinance of the City of South Miami ("City'), located In
Miami -Dade County, Florida, approving a proposed budget
for the City for the fiscal year Commencing October 1, 2021.
through September 30, 2022, including the salaries and
expenses of the City's officers, and which budgeted amount
may be amended at the first or second reading of this
Ordinance, and approving and enacting the final budget on
second reading.
275
j ir54- %die-4 f terklj
If you desire to present evidence or you are unable to use Zoom, there are
Procedures to follow and other options available Including a dedicated
Phone line to listen and participate in the meeting and limited public
attendance, all of which is set forth in the meeting notice posted at City
Hail and at httpr//w .southmiamifl.guvl5MPubiic-Meetings-Notices. Anyone
who wishes to review pending application, supporting documentation or
who desire to have documents made available for viewing by everyone
during the meeting must contact the City Clerk by calling 305-663-6340.
Note that pursuant to Ronda Statutes 286.0105. a Person who decides to
appeal any decision made by a Board. Agency or Commission with
respect to any matter considered at its meeting or hearing, a record of the
proceedings will be required for said appeal and such person will be
required to have a verbatim transcript of the proceedings including the
testimony and evidence upon which the appeal is to be based.
ADA., To request a modification to a policy, practice or procedure or tc
request an auxiliary aide or service in order to participate in a City program,
activity or event, you must on or before 4:00 p.m. 3 business days before
the meteting (not counting the day of the meeting) deliver your request to
the City Clerk by telephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npayne@southmiamifi.gov.
Nkenga A. Payne, CMC, FCRM
City Clerk
'The minimum standards for adopting aresolution or enacting an ordinance
are set forth in 166.041(4) '^ A majority of the members of the governing
body shall constitute a quorum. An affirmative vote of a majority of a quorum
present is necessary to enact any ordinance or adopt any resolution, "'
8127 21-52/0000548276M
-47-
276
SUNDAY AUGUST 292021 1 1 NEIGHBORS 1 I7SE
DOLPHINS, FLORIDA TECHNICAL COLLEGE HOST BACK -TO -SCHOOL EVENT
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF FIRST BUDGET HEARING
In order to balance the hope In Me Gryd Samoa M tofmdmn am mtwdm Mal Miami dump the CMD 19 thunder, and at
mesamelime,to protect the health Aleryand wmaee of As dlhern, m s, mliLlateantl adrdnamemse stall, and pursuant GtyO:
Scum Mani Code, Chapter 286011. Fla SM41he ChYs H., fluor P.wem, and City M�m We Mouralimant"'Lad,
of a state of egeady
et tluel,aCd,m
re avims,Ne CAyxilhehddnAi6gly LommissionMutirplFrelndambmsantl NBTNP1lYmrougM1 mmmunraroru
melechhdrpy tCMn art Me slate of emeryeltty has ended or wmrI defending is no ldri remained by any rervant Execm m,
0tlers. All Lommission memhma wW patlltlpate m LFambms m try uitled wdventl.p IM1rwghlM1e Zoom plaXorm and members of
Me pubs¢' mayldW the meeting the Zoom at p llsllzoomusll3056E383381antl pardtlpate. At a minimum, at restated members
0 the City Commission "be phytlrall, present in Me CRY Conermser Chambers and mei behmadmel on the Zoom platform
along wpm all other mom W s of 0e Commistioq Chy Staff and the pure vno may attend remolly Iron the Commirm n Chambers
and hush other leaders.
Themeetbp is scheduled to Miller on Tuesday. Sealember 7. 2071 a16Vddn.lh adMiamtnelounVnna puNlexmrina ilemlal:
M Ordmane apple CA, of South Miami. located In Mi.mW.de Count,. ndrlda Mp... atenlNn nllhpeepe hr Me Fleur
year commenced Color 1. 2021. through Seplmuber 30. 20Z21Yiaal Year 2021/20221 ardah....at rap be amended at
the Lim a, cecand media,, ad up ... in, .ad encmp the Goal mi i rate of the City on amen md'ria.
M Didurnce of the FAY of South Miami PCIIY I, looted m MImFOade County. Flnatl.. ippmdni a proposed budget lar the City
forme 1 dap Fear man mal October, 1. 2021. Mromi Septmber 30. 2922. Include., the admlesea .upearm o el to CA/s
oMmc mat rakish lud,eted.munl map be amended at the Car or anmM to of this Cambodia and app... up and mantra,
Me lml bddpataa smand rutlmp.
If you desire to ,.Ievuence e,Sued .,a..Wetousa boon, tand are preuemsem Its my and mho, mimms araOaM ilcludm,
a demnted phone line to Futon and mrnapate in me meeting ana In red public attermarm, all ofMrun 0set loon in be meepnA
notion pdfled al City Had anal hAv9lM•nwrsedt MamAlxPLY5801Pul"MalenoaNd'vs. Anyone woe eamne toariew pent
apdiGlMr. sumpetlnA&.AIIMR dr Me dear¢ to have commmtte made avaable for viewer, byeym,my, its ran, the Immune
must contact the Cry Ghfh by ea lina 30566M340,
MP.e4u:Mnurare. Fkrka StANm assol.a IXram. deatles to o. lorry d Must n .In or A MAI Agency[ r G11ese1 wahr,,L: lc arty
al M most ran mnmi.a remeW the VuelmhA wn Mtepee. baaa mumbeeJ ane aura ce Is.,.11 rcrew eon I[ wve A eel Wpm
anwrl d me n¢satlner res",ua radonnon are en.enre noon Mibr an, aeWr[ It M omen
Aw Inner.. a Or... To a paaY maahae or nav[u'a nm,ew. a,—LumaWe or— Imdo to mrmwra an a Or, 6oyan. amrany L,-1
pre run or ¢treat Oaa Pn.a ¢raw Nye Lech, ma mrmm, nW mIarrh he Gry WNe unturI se— mur trust I. - On no try lekMm..
ad5aeaial,. or tree al on ar unit, 4n. A..h inn,rlo'Ma gemira r"Resa.Nnmamrl aw.
Nkenga A. Payne, CML,FCPM
City Ckrk
➢a 1, rntybtyNN
a„m ,'thuen..wen.mean.,ay—mr,r. unbu,yo nan..y.rm- u';roa:ny—A,r.
cm
PHOTOS W MARY HOLT Mus—OGpnins
13
Florida Technical College and the Miami Dolphins
joined forces recently to host "Fuel for the Brain and
Body- back -to -school event on Aug. 20 at Southland
Mall in Cutler Bay. Members of the Dolphins'
cheerleading squad greeted hundreds of families with
meals and backpacks, which were distributed free to
school -age children during the drive -up distribution
event. And in partnership with the Miami Dolphins
Foundation Food Relief Program, 1,000 hot meals
were prepared and distributed by Mike and Jackie's
BBC & Catering.
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF PUBLIC HEARINGS
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277
MIAMI DAILY BUSINESS REVIEW
Published Daly except Saturday. S,mday aid
Legal Holidays
Miami, Miami -Dade Courtly. Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personalty appeared
GUILLERMO GARCIA, who on oath says that he of she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review fide Mlami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County. Florida; that the
attached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI- FINAL BUDGET HEARING - SEPT. 21,
2021
in the XXXX Court,
was published in said newspaper in the issues of
09/1012021
Avant further says that the said Miami Daly Business
Review Is a newspaper published at Miami, in said Miami -Dade
County, Florida and that the said newspaper has heretofore
been continuously published In said Miami -Dade County, Florida
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mail matter at the post
once in Miami in said Miami -Dade County, Florida, for a period
of one year next preceding the first publication of the attached
copy of advertisement; and anent further says that he or she
has neither paid nor promised any person, firm or corporation
any discount rebate, commission or refund for the purpose of
securing this advertisement for publication in the said
newspaper.
Swomlo and subscribed before me this
to e o T ER, A.0. 2021
(S
GUILLERMO GARCIA personally known to me
------------
CHRISTORLYNN RAVIX
`• Canmis9bn9GG277771
-'; W Ex*s November 19, 2022
+.^%„;.�' Soxlad TlvuTroy Fain Mvxanm 890.38iT019
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF FINAL BUDGET NEARING
In order to balance the need for the City of South Miami to function and
conduct vital business during the COVID /9 pandemic and, at the same
time, to protect the health, safety and welfare of its chizens, officers, officials
and administrative staff, and pursuant City of South Miami Code, Chapter
286.011, Fla. Stet, the City's Home Rule Powers, and City Manager's
declaration of a state of emergency due to the Coronavirus, the City will be
holding its City Commission Meeting live in chambers and VIRTUALLY
through communications media technology (CM-t) until the state of emergency
has ended or social distancing is no longer required by any relevant Executive
Orders. All Commission members will participate in Chambers or by video
conferencing through the Zoom platform and members of the public may
join the meeting via Zoom at (hit ps://zoom.us( 3�6338) and participate.
At a minimum, at least three members of the City Commission will be
physically present in the City Commission Chambersl and they will be
broadcast on the Zoom platform along with all other members of the
Commission, City Staff and the public who may attend remotely tram the
Commission Chambers and from other locations. The meeting is scheduled
to begin on Tuesday Sepuember21 _21121_ at 6.00_p_m to consider the
following public hearing item(s):
An Ordinance of the City of South Miami, located in Miami -Dade
County, Florida, approving a tentative miliage rate for the fiscal
year commencing October 1, 2021, through September 30,
2022 ("fiscal year 2021/2D22) which amount may be amended
at the first or second reading, and approving and enacting the
Mel millage rate of the City on second reading.
An Ordinance of the City of South Miami ("City"), located in
Miami -Dade County, Florida, approving a proposed budget
for the City for the fiscal year commencing October 1, 2021,
through September 30, 2022, including the salaries and expenses
of the City's officers, and which budgeted amount may be
amended at the first or second reading of this Ordinance, and
approving and enacting the final budget on second reading.
278
NOarc of I rya I aUd� {�eanp� j
If you desire to present evidence or you are unable to use Zoom, there are
procedures to follow and other options available including a dedicated
phone line to listen and participate in the meeting and limited public
attendance, all of which is set forth in the meeting notice posted at City
Hall and at htto7/wwwsppthmiamill.cov/58blic-Meetings-Notices.
Anyone who wishes to review pending application. supporting documentation
or.who desire to have documents made available for viewing by everyone
during the meeting must contact the City Cleric by calling 305-M-6340.
Note that pursuant to Florida Statutes 286.0105, a person who decides to
appeal any decision made by a Board, Agency or Commission with respect
to any matter considered at its meeting or hearing, a record of the proceedings
will be required for said appeal and such person will be required to have a
verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal Is to be based.
ADA. To request a modification to a policy, practice or procedure or to re-
quest an auxiliary aide or service in order to participate in a City program,
activity or event, you must on or before 4:00 p.m. 3 business days before
the meeting (not counting the day of the meeting) deliver your requ: t to
the City Cleric by telephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npayne®southmiamifl.gov.
Nkenga & Payne, CMG, FCRM
City Clerk
1 The minimum standards for adopting a resolution or enacting an ordmarwe
are set forth in 166.041(4) — A majority of the members of the governing
body shall constitute a quorum. An affirmative vote of a majority of a quorum
present is necessary to enact any ordinance or adopt any resolution. -"
9/10 21485/0000550978M
279
185E I NEIGHBORS I
FORT LAUDERDALE
Sheriff: Woman missed flight and
falsely said bomb was on plane
BY JIJUAi': MARK
The 1Vashing.sn Post
Marina Verbitsky arrived
at her terminal in Florida's
Fort Lauderdale -Hollywood
International Airport on
Monday night with her
husband and son, but they
were too late: The plane
was about to take off.
Verbitsky told an airline
employee she needed to
get on the plane because
her son had school, a rela-
tive told the Chicago
Sun -Times.
But whet- told it was too
late to boar3 the flight, she
began berating JetBlue
employees with profanities,
according in a police report
obtained by Fox News.
When employees said her
checked luggage was on
the departing plane, Verbit-
sky allegedly became more
enraged.
That's when she told
airline workers her luggage
contained a bomb, officials
say.
Verbitsky, 46, was swiftly
arrested, the Broward Sher-
iff's Office said in a
statement Tuesday. The
plane's takeoff was de-
layed, and passengers were
escorted off before authori-
ties scoured the aircraft for
a bomb.
They found nothing.
Verbitsky is now facing a
charge of false reporting
concerning planting a
bomb, explosive or weapon
of mass destruction, ac-
cording to the sheriff's
office. Her bail was set at
$10,000, and a judge or-
dered her to undergo a
mental health evaluation,
the Sun -Times reported.
Verbitsky posted bail on
Tuesday.
"It was a mistake," a
relative of Verbitsky, who
requested not to be named,
told the Sun -Times. "She
was nervous about the son
needing to go to school. It
was a mess but it was defi-
nitely not meant to be."
Verbitsky is at least the
second person accused of
making a bomb threat at
the Fort Lauderdale airport
in the past two months.
CITY OF SOUTH MIAM1, FLORIDA
CITY COMMISSION
NOTICE OF FINAL BUDGET HEARING
In order to baance the need tot the City of South tdiami to function and conduci vital business during the COViO 19 pandemic and,
at the same tire, to protect the health, safety and welfare of its citizens, officers, officials and administrative staff, and pursuant
City of South Miami Code, Chapter 286.011, Fla Slat, the Co's Home Rule Powers, and City Manager's declaration of a state
of emergency cue to the Coronavirus, the City will be holding its City Commission Meeting live in chambers and VIRTUALLY
through co+nnnimdptions media technology (CMT) until the state of emergency has ended or social distancing Is no longer required
by arty rellvvt Executive Orders. Ali Commission members will participate in Chambers or by video conferencng through the
Zoom olathm and members of the public may join the meeting via Zoom at (httosJ/zoom.us/u3056636338) and participate.
At a mnnl_m st least three members of the City Commission wig be physically present in the CAy Commission Chambers' and they
will be ormcca ct on the Zoom platform along with all other members of the Commission, Cily Staff and the public who may attend
remotely Ic m tie Commission Chambers and from other locations.
The meemq b scheduled to begin on Tcesdrw. Secttmrin 21.2021 at 6d10 am. to consider the following public hearing hem(s):
As fttm= d the City of Sadh ldlaai, tattled In I111aal0ado Catilt. Ftar(!a. &;pat l o hdaun eaERsie rate [et- lino tlspl Tarr
taxes flamer 1. 2021. tlractb Sgtat tia M eon (•raid yaar 202I)'20n') tahidn ==d say ks oixoded of the Frier to
saes itaft cad ryanciag cad oat till the bed cillep rate of iho My ca ucood reaQittg.
An wiliaza of tie City d Sedl Kinti 1,011, located to fthoWlide Candy, Fhrldo, alfroTboS a prefaced hadld for the city ter the Most
par aaastisg Odcfxr 1, 2021. ttroelh Upsetter 30. 2022. btttirllsp tlo solutes aid esita ins d tie Offs cttkac. aid atkh tadtated
at = nai to tuadtd of tie krd a utend rcadall d IEh 0rdisa t. rd nprinirl" nil wc6c1 to filial tad oa mud readisl.
II you dlsirt t: crosent evidence or you are unable to use Zoom, there are procedures to follow and other options available including
a dedicatec ptcne We to listen and participate in the meeting and limited public aftendance, all of which is set forth in the meeting
notice posttd : t City Hall and at httg://anew.southmiamsh.00v/580/Pubec-Mectincs-Notices. Anyone who wishes to review pending
application, snocidng documentation or who desire to have documents made available for viewing by everyone during the meeting
must conta." I` -- City Clerk by calling 305663.6340.
rlete trio; curt, err % Flceda S'.aaees 2e6.0105, a arson Mro dtudes to appeal any decision mace by a Bute. Agency cr Corn-ssrer with reject L any
nuner cw w,, u n its meting et hearing, a record or ttx proceedings will be reCured for said appeal and such petson nil be requred Ic have a verbatim
transom ct fur p • cetdings including the testmorry and evidence upon %rich the appeal is to be based,
AM To regr t :: moddication to a policy, ptactme or procedure or to request an auxdtary aide o• serrce in order to parbcpate in a City program.
actnityaevr y-umt.stonabefore4:00p.m -3busnressdays bdaethe mecbn3(not cantingthe day ofttemccurn)deirvyoureques:tothe City Clerk
by teklYu•e i_: a636340, N merit a: 6130 Basset D ve. SoeCn Muni Florda et- tnttit at n, ayneasa trT amCl ga
Nkenga A. Payne, CMC, FCRM
CRy Ckrk
Tne mran s- a ira coon or enacit p an cednanee are set twit r 166.041(4) '•' A rnaprrtY err Ihr rnemders a'tnt governing body 9'Z'I
cv,s1w.r a era. r-. An aMrmarive vote eta nairi my d a gsor rr ptsem Is necessary to enact any orctrance or adopt any teaJutgr.'•'
SUNDAY SEPTEKBER 12 20M
�4R
The City of South Miami in collaboration with MiamFDade County is in the process of completing a Citywide Traffic Calming Study.
The City, along with their consultant, MARLIN Engineering, cordially invite you to participate in a Virtual i In -Person IiyhrW
Pcwk laturmattuto Fleeting.
The Public Meeting is scheduled for Kattdatr. SaMember 1& 2021 and wOl hattfn at 8:30 o.m The meeting will include a
presentation at 7:00 pm" followed by a question -and -answer period. It attending virtually and using a mobile device, the free
`Zoom" app will be required to attend. You can find the ZOOM app in the Android or Apple store. Questions and comments may
be submitted to the project team during the meeting via the online cleat. If you are unable to attend the meeting, a recording will be
available to view after September it on the City's websde hero //www.southmiamifl acy_ Comments and questions can also be
submitted to
About
The Citywide Traffic Calming Study will collect data and evaluate the ctly's roadway network to identity strategic locations tot
traffic calming. The main goal of the project is to Increase the community's quality of life and safety through altering the physical
road layout with a series of strategies winch may include nanowinll lanes, extending curbs, minimizing corner radius to reduce
furring speeds, adding trees, adding median or lane shifts, roundabouts, speed bumps and more. The final study will be presented
to the City Commission in January 2022.
The first public meeting will include a review of the project, county requirements for traffic calming, a review of potential data
collection points, trattfc calming techniques and strategies, and next steps.
A d public meeting is anticipated on Wednesday, November 17. 2021 a16:30 pm which will include a preliminary analysis,
utilizing the data collected and pubic input, and recommendations for traffic calming.
If you require additional accommodations in cider to attend (including assistance with a computer or Internet access), you are
encouraged to contact the City Clerk's Office at (305)6636340.
Ifa-Peraan Public Ifrtermatim 1111166mg Virtual Via Zoom
Monday, September 13, 2021 httos//zoom.us/s/3056636338 or
6:30 pm to 8:00 pm listen to the meeting on a dedicated
South Miami Commission Chambers phone line by dialing a 1.786-635.1003
6130 Sunset Drive, South Miami, FL 33143 Meeting ID: 3056636338
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF PUBLIC HEARINGS
In order to balance the creed for the City of South Miami to function and conduct vital business during the COWD 19 pandemi: and,
at the same tine, to protect the health, safety and welfare of its citizens, officers, officials and administrative stall, and pursuant
City of South Miami Code, Chapter 286.011, Fla. Slat, the Cgy's Home Rule Pavers, and Cily Manager's declaration of a state
of emergency due to the Coronavirus, the City tonll be holding its City Commission Meeting live in chambers and VIRTUALLY
through communications media technology (CMT) until the stale of emergency has ended or social distancing is no longer required
by any relevant Executive Orders. All Commission members vrill participate in Chambers or by video cashrencing through the
Zoom platform and members of the public may jc! n the meeting via Zoom at (httns /lzoom.us/'t/3056636338I and paricipate.
At a minimum, at least three members of the City Commission will be physically present in the City Commission Chambers' and
they will be broadcast on the Zoom platform along with all ether members of the Commission, City Staff and the public who may
attend remotely from the Commission Chambers and from other locations.
The meeting is scheduled to begin on Town. Seofeater 21, 2021 at 7,00 ourto consider the following public hearing ilem(s):
An Ordinance amending the City of South Miami Code of Drdnartm, Chapter 2. Section 2-2.1. - Run of procedure of Coy Commission.
amending the all able time for an lin"ual to speak dump public comments from fine (5) minutes to three (3) minutes.
An Ordnance related to the fee schedule: amending Ordinance No.15-21.2405 to establish fees for Boardinghouses and Hot&Motel.
An Ordnance amending Section 20.2.3 Definitions and Section 20-3.6 Supplemental Regulations of the City of South
Miami Land Development Code to add provisions regarding the use of bid -safe design features
If you desire to present evidence or you are unable to use Zoom, there are procedures to follow and other options available including
a dedicated phone line to listen and participate in the meeting and Itmiled public attendance, all of which is set lotth in the meeting
notice posted at COY Hall and at hVwl/tr,w.southmiamill.eov/580/Pubk-Meetinas-Notices. Anyone who wishes to review pending
application, supporting documentation or who desire to have documents made available for viewing by everyone during the meeting
must contact the City Clerk by caging 3056516340.
lore ?at pirsuant to Fb-da Statutes 2U 0105. a person Oo dimes to about any deccuon made by a But.. Aocny o• Commission rah resdr-1 T, any
miner ronsdcred at its met:ns o• Runny a record et the procudrCs wort be Velurel rot said appeal and suer: pasbn vng be retired to have a sut4*.m
trarscrpt of the pr=dny sxludrig lne ttsherlan, and cv&nx upon wrich e e appeal is to It- based
ADA. To request a mode uwn to a policy. practice or precedu•e or to request an amiury ado at service rn cider to participate n a cey program, u:nt;y
it, nent, you must on or before 4:00 pm. 3 bt smss days Item the mcetrtg (ret counting the eay cr e e meeting) dellve- Your request to the CCy Clerk ty
tetertac 305663,6340. by mail at 6130 Sunset Dem. Soup Mum:, Florca or cmas at rpaye6soutnm amn gov
Nkenga A. Payne, CMC. FCRV
City Clerk
' The mi-mm s;anavas to adcotiog a reacru:•or or esractng err mir.ance ate set'ortn it 166 04I441 • A ma)crry V 1,tt memeus cr the gcvvnng body S1411
cxnsptute a euerrn. An arr-W.We vile or a r-u ally 0 a euc-in presort is rretuary to enact any erdlnam e or aaw. are r ZAtIen. ••'