Res No 103-21-15723RESOLUTION NO. 103-21-15723
A Resolution relating to the cost of the April 20, 2021 Special Election for the
City of South Miami; approving the expenditure of $21,747.39 for the
election costs.
WHEREAS, Resolution No. 020-21-15640 adopted by the City Commission approved
calling for a Special Election to fill an un-expired term of City Commissioner Group III; and
WHEREAS, the City has received an invoice from the Miami -Dade County Elections
Department for said Special Election totaling $21,747.39.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to pay the invoice for election costs
received from Miami -Dade County Elections Department for the April 20, 2021 South Miami
Special Election in the total amount of $21,747.39; charging account no. 001-1200-512-4920
(Elections).
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 7" day of September, 2021.
ATTEST: APPROV D: t
CIT CLERI AYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
Mayor Philips:
Commissioner Harris:
Commissioner Liebman:
Commissioner Gil:
Commissioner Corey:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda item Nol .
City Commission Agenda Item Report
Meeting Date: September 7, 2021
Submitted by: Nkenga Payne
Submitting Department: City Clerk
Item Type: Resolution
Agenda Section:
Subject:
A Resolution relating to the cost of the April 20, 2021 Special Election for the City of South Miami; approving the
expenditure of $21,747.39 for the election costs. 3/5 (City Clerk)
Suggested Action:
Attachments:
04.20.2021 Special Election costs resolution.doc
INVOICE - SOUTH MIAMI SPECIAL 04-20-2021.pdf
M
DAD
August 11, 2021
Nkenga "Nikki" Payne, CIVIC
City Clerk
City of South Miami
6130 Sunset Drive
South Miami, FL. 33143
RE: Invoice No. SM-SE-04202021
Dear Ms. Payne,
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-8683 F 305-499-8547
TTY 305-499-8480
miamidade.gov
Please find the invoice detailing the election costs associated with the April 20, 2021, City of
South Miami Special Election.
Should you have any questions regarding the invoice or require additional information,
please do not hesitate to contact me at 305-499-8320.
Sincerely,
Jose Ponce
Deputy Supervisor of Elections
Finance & Administration
Miami -Dade Elections Department
3
INVOICE
SOUTH MIAMI SPECIAL ELECTION • April 20, 2021
Nkenga "Nikki" Payne, CMC - City Clerk Invoice N°:
SMSE-04202021
City of South Miami Invoice Date:
August 11, 2021
6130 Sunset Drive
South Miami, FL. 33143
Personnel
$ 6,569.00
Salaries 6 Fringe Benefits, Overtime, Poll Workers
Polling Places
447.75
Security, Polling Place Rentals
Supplies and Services
1,293.14
Election Supplies, Communication Charges, Vote by Mall Ballots Set Up
Trucks and Vehicles
802.56
Dellvery/Pickup of Voting Equipment, ISD Fleet Vehicles Rental
Printing and Advertising
69945.39
Vote by Mall, Early Voting & Precinct Ballots, Consumables, Temporary Polling Place Change Notices
Postage
3,872.91
Vote by Mail Sent and Business Reply, Temporary Polling Place Change Notices, Letters
Ballot Creation
839.60
In -House 6 Outside Contractual Services, Translations
Administrative Overhead
1,977.04
Indirect Costs, Logic & Accuracy, Post -Election Audits
TOTAL
$ 1,747.39
Make check payable to Miami Dade County
For more Information, you may contact:
Jose Ponce
Deputy Supervisor of Elections
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 3054199-88320 E-mail: Jose.ponce@mlamidade.gov