Ord No 07-21-2397ORDINANCE NO.07-21-2397
An Ordinance amending the South Miami Code of Ordinances by Revising Section 2-
4.81 "Submission of accounts payable and accounts receivable statement by city
manager to city commission."
WHEREAS, on October 21, 1986, the Mayor and City Commission adopted Ordinance 18-
86-1264; and
WHEREAS, the Ordinance requires that the city manager submit to the city commission,
at the second city commission meeting of each month, an accounts payable and accounts
receivable statement signed by the city manager; and
WHEREAS, it is the City's Finance Department recommendation that this outdated and
uninformative accounts payable and accounts receivable statement requirement be removed
and replaced with a more useful and informative report; and
WHEREAS, the City's Finance Department is proposing that the accounts payable and
accounts receivable statement be replaced with a monthly Budget to Actual Report, which would
better serve the Commission, Management, and the Public; and
WHEREAS, the City Commission deems it to be in the public interest to provide these
changes to the Code of Ordinances;
NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The foregoing recitals are hereby ratified and incorporated by reference as if
fully set forth herein and as the legislative intent of this Ordinance.
Section 2 Chapter 2 Article I, Section 2-4.8, "Submission of accounts payable and accounts
receivable statement by city manager to city commission" of the Code of Ordinances, City of
South Miami, Florida, is hereby amended and shall read as follows:
Sec. 2-4.8.
-and- aeeeu AtS rem erg+ signed by the rite rv�anager
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Submission of the Budget to Actual Report by the City Manager to City Commission. The
City Manager is hereby required to electronically submit to the City Commission and
post on the City's official website, each month's Budget to Actual Report, no later than
the 20th day of the following month.
Page 1 of 2
Section 3. Corrections. Conforming language ortechnical scrivener -type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
ordinance for signature.
Section 4. Codification. The provisions of this ordinance will become and be made a part
of the Code of Ordinances of the City of South Miami as amended.
Section 5. Severability. If any section, clause, sentence, or phrase of this ordinance is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding will
not affect the validity of the remaining portions of this ordinance.
Section 6. Ordinances in Conflict. All ordinances or parts of ordinances and all sections
and parts of sections of ordinances in direct conflict herewith are hereby repealed.
Section 7. Effective Date. This ordinance will become effective upon enactment.
PASSED AND ENACTED this 41h day of May, 2021.
ATTEST:
��
1 4
1st Reading — 4/22/2021
2nd Reading — 5/4/2021
WE TkI e•':• _ • •tu
LANGUAGE, gG)O LITY, AND
EY
APPROVED:
MAYOR
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Commissioner Gil:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Corey:
Yea
Page 2 of 2
Agenda item No:6.
City Commission Agenda Item Report
Meeting Date: May 4, 2021
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Item Type: Ordinance
Agenda Section:
Subject:
An Ordinance amending the South Miami Code of Ordinances by Revising Section 2-4.8, "Submission of
accounts payable and accounts receivable statement by city manager to city commission." 3/5 (City
Manager -Finance Dept.)
Suggested Action:
Attachments:
Memo Ordinances.docx
Ord Amend Sec_2-4.8_ManagerRe ptCC-CArev.docx
Ord. No. 18-86-1264.pdf
MDBR Ad. pdf
m"�
O)
South Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: Shari Kamali, ICMA-CM, City Manager
Date: April 22, 2021
Request: An Ordinance amending the South Miami Code of Ordinances by Revising
Section 2-4.8, "Submission of accounts payable and accounts receivable
statement by city manager to city commission."
BACKGROUND
On October 21, 1986, the Mayor and City Commission adopted Ordinance 18-86-1264. The
Ordinance requires that the city manager submit to the city commission, at the second city
commission meeting of each month, an accounts payable and accounts receivable statement
signed by the city manager.
It is Finance's recommendation that this outdated and uninformative accounts payable and
accounts receivable statement requirement be removed and replaced with a more useful and
informative report.
Finance is proposing that the accounts payable and accounts receivable statement be replaced
with a monthly Budget to Actual Report, which would better serve the Commission,
Management, and the Public.
ATTACHMENTS
— Proposed Ordinances
— Ordinance 18-86-1264
Page 1 of 1 2
ORDINANCE NO. 18-86-1264
AN ORDINANCE OF THE CITY OF SOUTH MIAMI, FLORIDA,
REQUIRING THE CITY MANAGER TO SUBMIT TO THE CITY
COMMISSION, AT THE SECOND CITY COMMISSION MEETING
OF EACH MONTH, AN ACCOUNTS PAYABLE AND ACCOUNTS
RLCE MBLE STATEMENT SIGNED BY THE CITY MANAGER.
BE IT ORDAINED BY THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager be and is hereby required
to submit to the City Commission, at the second City Commission meeting of each
month, an accounts payable and accounts recei•vafile statement signed by the City
M�nager.
PASSED AND ADOPTED this 21st day of October , 1986.
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
Passed on 1st Reading: 10107 86
Passed on 2nd Reading: 10/21186
Public Hearing: 10/21/86
APPROVED:
MAYOR
5
MIAMI DAILY BUSINESS REVIEW
publ,svwa Da Ty except Satu:aai. Sunany Ina
Legal Hoi days
Mami, Mlai,-Dade County, Fonda
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUILLERMO GARCIA. who on oath save that he or she Is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Deily
Business Review lrkla Miami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami In Miami -Dade County, Florida; that the
attached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - PUBLIC HEARINGS - MAY 4, 2021
In the XXXX CourL
was published In said newspaper In the Issues of
04/23/2021
ARiant further says that the mid Miami Daly Business
Review is a newspaper published at Miami, in mid Miami -Dade
County, Florida and that the said newspaper has heretofore
been continuously published in said Miami -Dade County, Florida
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mall Maher at the post
office in Miami in said Miami -Dade County, Florida, for a period
of one year next preceding the first publication of the attached
copy of advertisement; and affiant further says that he or she
has neither paid nor promised any person, firm of corporation
any discount, rebate, commission or refund for the purpose of
securing this advertisement for publication in the said
newspaper.
6-
Sworn to and subscribed before me this
23 davMAPRIL.A.D-2021
GUILLERMO GSRCIA personally known to me
CHRISTINR LYNN RAVIX
Commission#GG277771
Expires November 19, 2022
CITY OF SOUTH MIAMI, FLORIDA
CITY COMMISSION
NOTICE OF PUBLIC HEARINGS
to order to balance the need for the City of South Miami to function and
conduct vital business during the COVID 19 pandemic and, at the same
time, to protect the health, safety and welfare of its citizens, officers, officials
and administrative staff, and pursuant City of South Miami Code, Chapter
286,011, Fla. Slat, the City's Home Rule Powers, and the Governor's and
City Manager's declaration of a state of emergency due to the Coronavirus,
the City will be holding its City Commission Meeting VIRTUALLY through
communications media tachnology.(CMT) until the state of emergency has
ended or social distancing is no longer required by any relevant Executive
Orders. Governor DeSantis's Executive Order (E0.) Number 20-69 suspended
that portion of Section 166.041(4), Fla. Slat., that required a quorum to be
present to adopt resolutions and enact ordinances. The Attorney General
has interpreted this to mean that a quorum must be physically present. If
E.O. No. 20-69 is extended, City staff and all Commission members will
participate by video conferencing through the Zoom platform and members
of the public may join the meeting via Zoom at (httpsl/zoom_uy/30566_363Cf3
and participate. If E.O. No. 20-69 is not extended, a minimum of three
members of the City Commissioner will be physically present in the City
Commission Chambersl and they will be broadcast on the Zoom platform
along with all other members of the Commission, City Staff and the public
who may attend remotely from the Commission Chambers and from other
locations.
The meeting is scheduled to begin on Tuesday, May 4, 2021 at 7_00 p.m.
to consider the following public hearing ftem(s):
A Resolution authorizing the City Manager to enter into a multi year
agreement with H & R Paving, Inc by piggyback onto its agreement
with the City of Miami.
An Ordinance amending the South Miami Code of Ordinances by
Revising Section 2-4.8, 'Submission of accounts payable and accounts
receivable statement by city manager to city commission.'
If you desire to present evidence or you are unable to use Zoom, there are
procedures to follow and other options available including a dedicated
Phone line to listen and participate in the meeting and limited public
attendance, all of which is set forth in the meeting notice posted at City Hall
and at http.,//"wsouthmiamifi.99v/560/Public-Meetings-NOtices. Anyone
who wishos to review pending application, supporting documentation or
who desire to have documents made available for viewing by everyone
during the meeting must contact the City Clerk by calling 305-663-6340.
Note that pursuant to Florida Statutes 286.0105, a person who decides to
appeal any decision made by a Board, Agency w Commission with respect
to any matter considered at its meeting Of hearing, a record of the proceedings
will be required far said appeal and such person will be required to have a
verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal is to be based.
AD& To request a modification to a policy, practice or procedure or to
request an auxiliary aide or service in order to participate in a City program,
activity or event, you must on or before 4:00 p.m. 3 business days before
the meeting (not counting the day of the meeting) deliver your request to
the City Clerk by telephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npaynegsoummiami0.gov.
Nkenga A. Payne, CMC
City Clerk
1 The minimum standards for adopting a resolution or enacting an ordinance
are set forth In 166.041(4) -" A me)ority of the members of the governing
body shall constitute a quomm, An affirmative vote of a majority of a quorum
present is necessary to enact any ordinance or adopt any resolution. "'
4/23 21-8710000526342M