Res No 057-21-15677RESOLUTION NO. 057-21-15677
A Resolution relating to budget; authorizing a transfer of $78,000 from the
Federal Forfeiture Fund Computer Equipment account to the Federal Forfeiture
Fund Contractual Services account for the Phase I Conceptual design costs for
the new City of South Miami Police Headquarters and Emergency Operation
Center (EOC).
WHEREAS, On January 19, 2021, the City Commission adopted Resolution No. 008-21-
15628, authorizing the City's Administration to allocate $2,000,000 ($1,500,000 from General
Fund and $500,000 from Federal Forfeiture Fund) for the Design and Construction of the City's
New Police Station using the residual amount of fund balance amount for each respective fund,
and,
WHEREAS, it is requested that the budget for Contractual Services be increased by
$78,000 from account No. 615.1910.521.5205 Federal Forfeiture Computer Equipment; and,
WHEREAS, the funds from the Federal Forfeiture Contractual Services account line item
will be used to pay for $89,854 in Phase I conceptual design costs for a new City of South Miami
Police Headquarters; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds from
account No. 615.1910.521.5205 Computer Equipment, with a current balance of $84,000, to
account No. 615.1910.521.3450, Contractual Services, with a current balance of $97,831.19.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT;
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
they are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to transfer sufficient funds in the
amount of $78,000 from account No. 615.1910.521.5205 Computer Equipment, with a current
balance of $84,000, to account No. 615.1910.521.3450, Contractual Services, with a current
balance of $97,831.19.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Pagel of 2
Res. No. 057-21-15677
Section S. Effective Date. This resolution will become effective immediately upon
adoption.
PASSED AND ADOPTED this 181h day of May, 2021.
ATTEST:
CITY1Cl-hk 6
READ AND APPROVED AS TO FORM,
LANGUAG�GALITY, AND
EXECUTfOrN THEREOF: O n
G"C•
CGIle,-
MAYOR
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Commissioner Corey:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda item No:5.
City Commission Agenda Item Report
Meeting Date: May 18, 2021
Submitted by: Jaclyn Cuesta
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution relating to budget; authorizing a transfer of $78,000 from the Federal Forfeiture Fund Computer
Equipment account to the Federal Forfeiture Fund Contractual Services account for the Phase I Conceptual
design costs for the new City of South Miami Police Headquarters and Emergency Operation Center (EOC).
3/5 (City Manager -Finance Dept.)
Suggested Action:
Attachments:
Memo —Budget Transfer_For_PD_Headquarters_May_2021rv.docx
Reso_Budget Transfer for_PD_Headquarters_May_2021rvCArev.docx
Resolution No. 008-21-15628.pdf
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
South Miami INTER -OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To: The Honorable Mayor & Members of the City Commission
From: Shari Kamali, City Manager
Date: May 18, 2021
Subject: A Resolution relating to budget; authorizing a transfer of $78,000 from
the Federal Forfeiture Fund Computer Equipment account to the Federal
Forfeiture Fund Contractual Services account
Background: On January 19, 2021, the City Commission adopted Resolution No. 008-21-
15628, authorizing the City's Administration to allocate $2,000,000
($1,500,000 from General Fund and $500,000 from Federal Forfeiture
Fund) for the Design and Construction of the City's New Police Station
using the residual amount of fund balance amount for each respective
fund.
Transfer Amount:
Transfer From:
Transfer To:
Attarhmantc-
It is requested that the budget for Federal Forfeiture Contractual Services
Account be increased by $78,000 from account No. 615.1910.521.5205
Federal Forfeiture Computer Equipment. This is to help fund the costs
associated with the Phase I Conceptual design costs for the new City of
South Miami Police Headquarters and Emergency Operation Center.
$78,000.00
Account number 615.1910.521.5205 Computer Equipment, with a current
balance of $84,000.
Account number 615.1910.521.3450, Contractual Services, with a current
balance of $97,831.19.
Resolution
Resolution No. 008-21-15628
F
RESOLUTION NO.008-21-15628
A Resolution authorizing the City Manager to assign $1,S00,000 from the
General Fund Balance and $500,000 from the Federal Forfeiture Fund Balance
for the Design and Construction of a new City of South Miami Police
Headquarters.
WHEREAS, for the past few years, the City of South Miami has researched options for
replacing the current Police Station. After many months of research and contemplation, the
City's staff believes construction of a new police department with an EOC is warranted at the
Cis Old Inspection Site (5890 SW 69th Street) which remains vacant.; and
WHEREAS, the City's Administration is requesting Mayor and Commission's approval to
allocate $2,000,000 ($1,500,000 from General Fund and $500,000 from Federal Forfeiture Fund)
for the Design and Construction of the City's New Police Station using the residual amount of
fund balance amount for each respective fund. This amount would be subject to a purpose
constraint that represents an intended use established by the City's designated elected body;
and
WHEREAS, the Federal Forfeiture rules provide for costs associated with the purchase,
lease, construction, expansion, improvement, or operation of law enforcement, public safety, or
detention facilities used or managed by the recipient agency as allowable; and
WHEREAS, it is important to note, should any need occur, or the project not come to
fruition, the City Manager has the authority to reassign the monies, as needed; and
WHEREAS, with the Commission's approval, the City may apply for grants and use the
monies as match and to show grantor agencies that the City is dedicated in constructing a New
Police Station.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to assign $1,500,000 from the General
Fund Balance and $500,000 from the Federal Forfeiture Fund Balance for the Design and
Construction of a new City of South Miami Police Headquarters.
Section 3. Should any need occur, or the project not come to fruition, the City Manager
has the authority to reassign the monies, within each of the same funds, as needed.
Pagel of 2
5
Res. No. 008-21-15628
Section 4. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section S. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 6. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 191h day of January. 2021.
ATTEST: APPROVED: '
CITY C _RK AYOR
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
C ATTORNEY
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
6
Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: January 19, 2021
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to assign $1,500,000 from the General Fund Balance and $500,000
from the Federal Forfeiture Fund Balance for the Design and Construction of a new City of South Miami Police
Headquarters. 3/5 (Commissioner Liebman)
Suggested Action:
Attachments:
Funding Allocation Memo CMrev.docx
Reso Funding Allocation.docx
7
CITY OF SOUTH MIAMI
South?Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Karnali, City Manager
DATE: January 19, 2021
SUBJECT: A Resolution authorizing the City Manager to assign $1,500,000 from
the General Fund Balance and $500,000 from the Federal Forfeiture
Fund Balance for the Design and Construction of a new City of South
Miami Police Headquarters.
BACKGROUND: For the past few years, the City of South Miami has researched options for
replacing the current Police Station. After many months of research and
contemplation, the City's staff believes construction of a new police department
with an EOC is warranted at the City's Old Inspection Site (5890 SW 69th Street)
which remains vacant.
The City's Administration is requesting Mayor and Commission's approval to
allocate $2,000,000 ($1,500,000 from General Fund and $500,000 from Federal
Forfeiture Fund) for the Design and Construction of the City's New Police Station
using the residual amount of fund balance amount for each respective fund. This
amount would be subject to a purpose constraint that represents an intended
use established by the City's designated elected body.
The Federal Forfeiture rules provide for costs associated with the purchase,
lease, construction, expansion, improvement, or operation of law enforcement,
public safety, or detention facilities used or managed by the recipient agency as
allowable.
It is important to note, should any need occur, or the project not come to fruition,
the City Manager has the authority to reassign the monies, within each of the
same funds, as needed.
With the Commission's approval, the City may apply for grants and use the
monies as match and to show grantor agencies that the City is dedicated in
constructing a New Police Station.
AMOUNT: $1,500,000 from the General Fund Balance
$500,000 from the Federal Forfeiture Fund Balance
ATTACHMENTS: Resolution
2