Res No 047-21-15667RESOLUTION NO.047-21-15667
A Resolution authorizing the City Manager to purchase goods and services
from South Florida Air Conditioning & Refrigeration for the supply, delivery,
and installation of a new Trane 7.5-ton Air Conditioning unit for City Hall
including the City Manager's area.
WHEREAS, the unit in need of replacement is a 24-year-old unit that covers the heating
and cooling in the City Manager's office and requires immediate replacement; and
WHEREAS, competitive proposals were sought from three (3) different sources of supply.
South Florida Air Conditioning & Refrigeration was the lowest and most responsive vendor; and
WHEREAS, the proposal amount is not to exceed $8,315 and shall be charged to the
account number 0011710-5194670 which has a current balance of $39,127 before this request.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to purchase goods and services from South
Florida Air Conditioning & Refrigeration the supply, delivery, and installation of a new Trane 7.5-
ton Air Conditioning unit for the City Managers office.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution will become effective immediately upon
adoption.
PASSED AND ADOPTED this 22"d day of April, 2021.
ATTEST: PPRO ED:
CITY ` LE C Z MAYO
READ AND APPROVED AS TO FORM. COMMISSION VOTE: 5-0
LANGUAGE, LEGALITY, AND Mayor Philips: Yea
EXECUTION THE Commissioner Harris: Yea
Commissioner Liebman: Yea
7� Commissioner Gil: Yea
CITY ATTORNEY Commissioner Corey: Yea
Agenda Item No:Ba.
City Commission Agenda Item Report
Meeting Date: April 22, 2021
Submitted by: Andrea Gaitan
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase goods and services from South Florida Air Conditioning
& Refrigeration for the supply, delivery, and installation of a new Trane 7.5-ton Air Conditioning unit for City Hall
including the City Manger's area. 3/5 (City Manager -Public Works Dept.)
Suggested Action:
Attachments:
Memo-_City_Manager-_AC_FY_20-21_ (1).docx
Reso-City_Manage r_AC-CArev.docx
South_Florida_City_AC_4-16.pdf
Florida_State_Refrigeration_4-16.pdf
Angle r_Air_Conditioning_4-16.pdf
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hMiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
VIA: Shari Karnali, City Manager
DATE: April 22,2021
Agenda Item No.:
SUBJECT: A Resolution authorizing the City Manager to purchase goods and services from
South Florida Air Conditioning & Refrigeration for the supply, delivery, and
installation of a new Trane 7.5-ton A/C unit for the City Hall including the
Manager's area.
BACKGROUND: The unit in need of replacement is a 24-year old unit that covers the heating and
cooling in the City Manager office. The maintaining of the aging unit is no longer
cost effective.
Competitive proposals were sought from three (3) different sources of supply;
South Florida Air Conditioning & Refrigeration was the lowest and most
responsive vendor. Warranty includes I -year for labor, 5-years for compressor,
and I -year for parts.
AMOUNT: Not to exceed $8,315.00
ACCOUNT: The total expenditure shall be charged to account number 001 1710-5194670,
which has a balance of $39,127 before this request was made.
ATTACHMENTS: Resolution
Proposals
Please find below a breakdown of the quotes provided:
South Florida Air
Conditioning & $8,315.00
Refrigeration
Florida State
Refrigeration Inc. $8,500
Angler Air Conditioning
$8,900
Inc.
2
SOUTH
FLORIDAW
AIR CONP]I IONItiO h RE t RIG LR1 IION
8115 NW 29TH STREET
MIAMI, FL. 33122
E-mail:info@southfloridaac.com
State Lic # CAC036872
Phone:305-274-5287 Fax:305-513-4899
Customer Address
City Of South Miami
attn: Carlos Hernandez
6130 SW 72 Street
Miami, FI 33143
PROPOSAL
Date PROPOSAL#
4/15/2021 19290Z
JOB SITE
Job 28 - Replace 7.5 Split System
WE PROPOSE TO: Total
INSTALL NEW 7.5 TON AC UNIT @ CITY OF SOUTH MIAMI 8,315.00
WE ARE PROPOSING TO:
- REMOVE AND DISPOSE OF EXISTING AC UNIT
- ORDER, DELIVER, AND INSTALL (1) NEW 7.5 TON SPLIT SYSTEM AC
UNIT MANUFACTURED BY TRANE
- INSTALL AIR HANDLER TO EXISTING PLENUM AND RETURN
- INSTALL FLOW SWITCH TO PREVENT WATER LEAKS
- INSTALL UNITS TO EXISTING ELECTRICAL SUPPLY
- REPLACE ARMAFLEX FOR NEW UNIT
- RE -DO PLENUM FOR NEW AIR HANDLER
- START- UP AC UNIT AND CHECK FOR PROPER OPERATIONS
UNIT INFORMATION:
TWE09043AAA / TTA09043AAB
TERMS OF PAYMENT: 60% TO ORDER UNIT AND 40% DUE UPON
COMPLETION OF JOB
WARRANTY: 5 YEARS ON COMPRESSOR AND 1 YEAR ON PARTS
AND LABOR
Estimate will expire in 30 days Total $8,315.00
This proposal is valid for 30 days. We propose hereby to furnish material and labor complete in
accordance with the above specifications.
ACCEPTANCE OF PROPOSAL
Signature: Authorized Signature:
5
Page 1
Florida State Refrigeration Inc.
Residential — Commercial — Industrial
.i — Air Refrigeration Refri Conditioning Ice Machines -
/ l 9 9 —
2649 W 7611' Street
''' ` Hialeah Florida 33016
Phone: 786-536-4662
Fax: 786-536-4690
Project Summary Date: 03/17/2021
Company: City of South Miami
Client: Representative:
Address:
City:
Phone: Phone:
Fax Fax:
Proposal
Job Ref: City Hall
Job Description: The installation of a new 7.5 Trane package unit 208/230v 3 phase
The following work will include labor and materials listed below:
A. Removal and disposal of existing equipment
B. Installation of new package unit model: TSC090H3EOA0000
C. Crane lift services
D. Hook up to existing drainage with new over flow protection
E. Installation of a new motorized outside air damper
F. New electric heater
G. Hook up to existing plenum
H. Hook up to existing electrical
I. Start-up test and balance
Job Price: $8,600.00 no taxes
Payment Terms: 50% down payment due upon signature of proposal 40% payment due on delivery of equipment
and remaining 10% due upon completion of proposed work. *If implementing payment with any credit card over
the amount of $2,000 a 3% surcharge will be applied to your payment. **FREIGHT CHARGE NOT INCLUDED**
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorizing the work as
specified. Payment will be made as outlined above. Proposal is valid for 30 days from Proposal date.
Date of Acceptance: Authorized Signature:
QUOTE
ANGLER AIR CONDITIONING INC DATE:4/14/2021
"GET HOOKED" JOB # 2210
5401 S.W. 96 Ave. Miami, FL 33165
Tel: (786) 256-6775 Office: (305) 271-
Email: infoamanelerairconditionine.com
Lic ft Ins. CAC1818799 " State Certified
TO City Of South Miami
Att: Carlos Hernandez
4795 SW 75 Ave
Miami, FL 33155
SALESPERSON
JOB
PAYMENT TERMS
DUE DATE
Michel Martinez
City of South Miami Court
Due on receipt
QTY
DESCRIPTION
UNIT PRICE
LINE TOTAL
1
INSTALLATION OF (1) 7.5 TON SPLIT SYSTEM
MANUFACTURED BY TRANE.
1
$8900.00
WARRANTY: FIVE YEARS ON COMPRESSOR AND ONE
YEAR ON PARTS AND LABOR
SUBTOTAL
SALES TAX
TOTAL
$8900.00
Quotation prepared by:
This is a quotation on the goods named, subject to the conditions noted below: Describe any conditions pertaining to these prices and
any additional terms of the agreement. You may want to include contingencies that will affect the quotation.
To accept this quotation, sign here and return:
THANK YOU FOR YOUR BUSINESSI