Res No 036-21-15656RESOLUTION NO.036-21-15656
A Resolution authorizing the City Manager to purchase goods and services from
South Florida Air Conditioning & Refrigeration for the supply, delivery, and
installation of a new Trane 7.5-ton Air Conditioning.
WHEREAS, the unit in need of replacement is an 18-year-old unit that covers the heating
and cooling in the City Hall Chambers and requires immediate replacement; and
WHEREAS, competitive proposals were sought from three (3) different sources of supply.
South Florida Air Conditioning & Refrigeration was the lowest and most responsive vendor. and
WHEREAS, the proposal amount is not to exceed $8,450 and shall be charged to the
account number 0011710-5194670 which has a current balance of $45,034 when this resolution
was drafted.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager hereby is authorized to purchase goods and services from
South Florida Air Conditioning & Refrigeration to supply, delivery, and install a new Trane 7.5-
ton Air Conditioning unit.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding will
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution will become effective immediately upon
adoption.
PASSED AND ADOPTED this 23`d day of March, 2021.
ATTEST: APPROVED:
a
CITY LERK 6 YOR
Page 1 of 2
Res. No. 036-21-15656
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY, AND
COMMISSION VOTE: 4-0
Mayor Philips: Yea
Commissioner Harris: Yea
Commissioner Liebman: Yea
Commissioner Gil: Yea
Page 2 of 2
Agenda Item No:Bd.
City Commission Agenda item Report
Meeting Date: March 23, 2021
Submitted by: Andrea Gaitan
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase goods and services from South Florida Air Conditioning
& Refrigeration for the supply, delivery, and installation of a new Trane 7.5-ton Air Conditioning. 3/5 (City
Manager -Public Works Dept.)
Suggested Action:
Attachments:
Memo- Finance Department- AC FY 20-21.docx
Res -Purchase new AC CArev.docx
South Florida Air Conditioner Quote 3_23_21.pdf
Florida State Refrigeration Inc. Quote.pdf
Harper's Air, Inc. Quote .pdf
South Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
VIA: Shari Karnali, City Manager
DATE: March 23,2021
Agenda Item No.:
SUBJECT: A Resolution authorizing the City Manager to purchase goods and services from
South Florida Air Conditioning & Refrigeration for the supply, delivery, and
installation of a new Trane 7.5-ton A/C unit at Finance Department.
BACKGROUND: The unit in need of replacement is an 18-year old unit that covers the heating
and cooling in the Finance Department. The maintaining of the aging unit is no
longer cost effective.
AMOUNT:
ACCOUNT:
ATTACHMENTS:
Competitive proposals were sought from three (3) different sources of supply;
South Florida Air Conditioning & Refrigeration was the lowest and most
responsive vendor. Warranty includes I -year for labor, 5-years for compressor,
and I -year for parts.
Not to exceed $8,450
The total expenditure shall be charged to account number 001 1710-5194670,
which has a balance of $45,034 before this request was made.
Resolution
Proposals
Please find below a breakdown of the quotes provided:
South Florida Air
Conditioning &
$8,450
Refrigeration
Florida State
$8,500
Refrigeration Inc.
Harper's Air, Inc.
$9,300
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S 0 U T H °°,
FLORIDA
Alit CONIi1 I iONTNl G & I:l I RK-ol l�LNi ION
8115 NW 29111 STREET
MI/1MI. FL. 33122
I--.-mai1:infb@1 southfloridaac.com
State Lic # CAC036872
Phonc:305-274-5287 Fax:305-513-4899
Customer Address
City Of South Miami
attn: Carlos Hernandez
6130 SW 72 Strict
Miami, Fl 33143
WE PROPOSE TO:
PROPOSAL
Date PROPOSAL #
3/ 1712071 19187Z
JOB SITE
Job 27 - Replace 7.5 Package Unit
REPLACEMENT OF 7.5 TON PACKAGE UNIT @ CITY HALT_
VISE ARE PROPOSING TO:
- REMOVE- AND DISPOSE OF EXISTING PACKAGE UNIT
- ORDER, DELIVER, AND INSTALL (1) NEW 7.5 TON PACKAGE UNIT
MANUFACTURED BY TRANE
- HOOK UP UNIT TO EXISTING ELECTRICAL
- CONNECT TO EXISTING ROOF CURB
- SEAL DUCT CONNECTIONS
- INSTALL NEW DIGITAL THERMOSTAT
- CONNECTNEW UNIT TO EXISTING DRAIN
- CRANE SERVICE-' INCLUDED
- START-UP AC UNIT AND CHECK FOR PROPER OPERATIONS
EQUIPMENT INFO: TSC090I-13E0A-00000
WARRANTY: 5 YEARS ON COMPRI'SSOR AND I YEAR ON PARTS
AND LABOR
TERMS OF PAYMENT: 50% TO ORDER AND 50% DUE UPON
COMPLETION OF JOB
I-Mintale will expire in 3)0 days
Total
8.450.00
Total s8.450.00
This proptual is valid fin- 3tl da.x. We propose hovl,% to lumish matcrial and labor complete in
accordance with the abcvc specilic.ttinns.
ACC11"I'ANCt:01: 11RO OSAI.
tiigtt:uttrc:
Authorized Signature:
5
Page:1
orida State Refrigeration Inc.
®®B®
Residential —Commercial —Industrial
Qc'
frigeration — Air Conditioning — Ice Machines
2,F Street
Hialeah, Floridariel 33016
Phone: 786-536-4662
Fax: 786.536- 1690
Prri ect;&umina - Datd: 03/a7a2024'
Company: City of South Miami
Client: Representative
Address:
City:
Phone: Phone:
Fax Fax:
Proposal �;
Job Ref 't'O Hall n
Job Description: The installation of anew 7.5 Trane package unit 208/230v 3 phase
The following work will include labor and materials listed below:
A. Removal and disposal of existing equipment
B. Installation of new package unit model: TSC090H3E0A0000
C. Crane lift services
D. Hook up to existing drainage with new over flow protection
E. Installation of a new motorized outside air damper
F. New electric heater
G. Hook up to existing plenum
H. Hook up to existing electrical
I. Start-up test and balance
Job Price: $8,500.00 no taxes
Payment Terms: 60% down payment due upon signature of proposal 40% payment due on delivery of equipment
and remaining 10% due upon completion of proposed work. *it implementing payment with any credit card over
the amount of $2,000 a 3% surcharge will be applied to your payment "FREIGHT CHARGE NOT INCLUDED —
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorizing the work as
specified. Payment will be made as outlined above. Proposal is valid for 30 days from Proposal date.
Date of Acceptance:
Signature:
VISA '
7
Z122 -Ljl( 7wilwrT�11(219
CENTRAL AIR CONDITIONING
SALES & SERVICE
Proposal
To: South Miami City Hall
6130 SW 72 St.
South Miami, Fl. 33155
Date.- March 17, 2021
Furnish all labor and materials to replace existing 7.5-tan Trane rooftop package unit as follows:
• Remove and properly dispose of existing unit to be replaced
• One (1) 7.5-ton Trane Rooftop Package Unit Mod: TSC090H3EOA 208-230/60/3 with new heater,
motorized outside air and thermostat
• Connect to existing roof curb, electrical, ductwork, duct smoke detector and drain line
• Crane service
• Start up and check equipment operations
• Warranty: I yr parts/labor, Syr compressor
Items not included:
Permits
Duct smoke detector
Test station
Afterhours or weekend work
TMah $9,300.00
Note: This Proposal may be withdrawn if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted. You arc
authorized to do the worked as spccirtcd. All work to be performed between the working hours of 8:00am to 5-00pm Monday through Friday
excluding holidays and weekends.
Date: SIGNATURE:
1031 Southwest 699h Avenue • 51liami. Florida 33144 • (305) 266-1040 Fax (305) 262-2219
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